HomeMy WebLinkAbout20202267.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR EDUCATIONAL, HEALTH,
AND FINANCIAL STABILITY IMPROVEMENTS AND AUTHORIZE CHAIR TO SIGN -
UNITED WAY OF WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Educational, Health, and Financial Stability Improvements between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and United Way of Weld County, commencing upon full
execution of signatures, with further terms and conditions being as stated in said memorandum
of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for Educational, Health, and
Financial Stability Improvements between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and United Way of Weld County, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of July, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditho,t) �, .X,lso•�
Weld County Clerk to the Board
County ttorney
Date of signature: O7/$≤7' -A
Mike Freeman, Chair
%'L --'ter
Steve Mfreno, Pro -Tern
Kevin D. Ross
cc: HSD
07/31/2o
2020-2267
HR0092
aegv-c-mc.+ —MO. 1:r 33C0Co
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 16, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Collective Impact Memorandum of Understanding (MOU) with
United Way of Weld County
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Collective Impact Memorandum of Understanding (MOU)
with United Way of Weld County (UWWC). United Way of Weld County (UWWC) is requesting the
Department, and other participating entities, sign a Memorandum of Understanding (MOU) related to the
collective impact process. The MOU commits UWWC and participating entities to continuing the ongoing
collective impact processes, which the Department has been participating in, and creates expectations going
forward to improve education, health and financial stability outcomes in Weld County. The focus areas of the
collective impact processes include Early Childhood Development, Youth Success, Household Stability, and
Older Adults and Healthy Aging.
I do not recommend a Work Session. I recommend approval of this MOU and authorize the Chair to sign.
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve
Recommendation Work Session
Schedule
Other/Comments:
Pass -Around Memorandum; June 16, 2020 — CMS 3366
2020-2267
LIVE UNITED
COLLECTIVE IMPACT
MEMORANDUM OF UNDERSTANDING
PLEASE SEND SIGNED MOU BY POSTAL MAIL OR EMAIL OR FAX TO:
Serita Randall — United Way of Weld County, PO Box 1944, Greeley, CO, 80632
Serita@UnitedWay-Weld.org— 970-353-4738 (fax)
This Memorandum of Understanding (MOU) establishes an agreement between nonprofit, governmental, and
other human services organizations to improve education, health, and financial stability outcomes in Weld
County, Colorado, in the focus areas of Early Childhood Development, Youth Success, Household Stability, and
Older Adults & Healthy Aging utilizing the methodology of Collective Impact.
Defined by authors John Kania and Mark Kramer as, "the commitment of a group of important actors from
different sectors to a common agenda for solving a specific social problem," the Collective Impact method
includes five characteristics: 1) Common Agenda, 2) Shared Measurement, 3) Mutually Reinforcing Activities,
4) Continuous Communication, and 5) Backbone Support. In many local areas in the United States and
throughout the world, the practice of Collective Impact has led to improvements in the lives of tens, if not
hundreds, of millions of our most at -risk and vulnerable community members. To this end, through signing this
MOU we commit to the pursuit of a better Weld County for everyone through participating in and practicing
Collective Impact, while acknowledging that often -times Collective Impact efforts require five, 10, or more
years of involvement and activity to bring about the desired community -wide improvements.
MEMORANDUM OF UNDERSTANDING SIGNATORY ORGANIZATIONS AGREE TO:
• Participate in and commit to a shared practice of the Collective Method (see above for description).
• Recognize the autonomy of each organization in determining the nature and scope of its own
philosophy, mission, and goals and the supportive programmatic and promotional activities in which it
engages, trusting that we all are working towards the shared ends to which we have agreed.
• Support other fellow MOU signing organizations in the pursuit of their own philosophy, mission, goals,
and programmatic and promotional activities. To this end, all organizations are strongly encouraged to
participate in annual United Way of Weld County ("United Way") fundraising efforts through an
employee campaign or other activity, recognizing that funds raised in partnership with Untied Way will
accelerate Weld County -focused Collective Impact efforts as we resource one another through United
Way. United Way staff will provide ideas and support to organizations that participate in annual United
Way fundraising efforts.
• Work with fellow MOU signing organizations and other community agencies in meeting human care
needs, preventing duplication of services, and promoting high standards of performance.
Utilize their own organization's programming to work towards the Community -Wide Measurable Goals
and to serve the Target Populations that have been established by Collective Impact process
participants for the focus area(s) in which the organization is participating (see Attachment A).
• Integrate into their own organization's program measurement systems and report on one or more
Intermediate Measures for a specific program in one or more Domains of Activity that have been
www.UnitedWay-Weld.org 1970-353-4300 I uwwc@UnitedWay-Weld.org
PO Box 1944 - Greeley, CO 80632 1 814 9th Street - Greeley 1330 Park Avenue - Fort Lupton United Way of Weld County
established by the Collective Impact focus area(s) in which the organization is participating (see
Attachment A).
• Report applicable programming Outputs, Short- and Intermediate -term Outcomes, and other relevant
data to the Thriving Weld Dashboard (www.thrivingweld.com) at least annually or as frequently as
agreed upon by the Collective Impact focus area strategic planning group(s) with which the
organization is involved.
• Report applicable programming Beneficiaries to the Thriving Weld Dashboard annually —including
program participant geographic location, gender, age, ethnicity, poverty status, successes, challenges,
collaborators, evidence/evaluation, and contact information.
• Appoint a representative with decision -making authority or who is a direct report to an organizational
decision maker to regularly attend and participate in regular meetings of the Collective Impact focus
area strategic planning group(s) with which the organization is involved. Regular attendance is
considered 85% of all meetings on an annual basis.
As is reasonable, be guided by the discussions, decision making, activities, etc., of the Collective Impact
focus area strategic planning group(s) with which the organization is involved.
• Participate in the creation and operation of shared systems for needs assessment, program delivery,
data collection, performance measurement, etc.
• Participate in the pursuit of and application for monetary and other resources that will benefit multiple
Collective Impact process organization participants as well as the backbone organization role.
• If applicable, make wise and maximum use of resources that have been committed to the organization
by United Way of Weld County and/or other resourcers. United Way resourced agencies shall agree to
the contents of "Attachment B: United Way Resourced Programming." Attachment B does not apply to
non -United Way resourced organizations.
• Adhere to all compliance measures of the USA Freedom Act (see Attachment C).
FURTHERMORE IT IS MUTUALLY UNDERSTOOD:
NONPROFIT STATUS AND ACTIVITIES — Each MOU signing organization is, and while a signatory to this MOU
shall remain, a 501(c)3 nonprofit organization or have other nonprofit status such as governmental entity,
faith -based organization, or educational institution, and be engaged in offering human services activities.
DELINEATION OF RELIGIOUS AND POLITICAL PURPOSES — If an organization operates under religious or political
auspices, it shall clearly distinguish both in its budget and program services a distinction between its religious
services or political activities and those of a human services -related nature.
ACCREDITATION — If the signatory organization is a nonprofit organization, the organization is encouraged to
achieve Better Business Bureau Wise Giving Alliance accreditation within six months of the signing of this MOU
and/or maintain accreditation through the timely filing of an annual update with the Better Business Bureau. If
the signatory organization is not a nonprofit organization, the organization is encouraged to achieve
comparative accreditation for its type of organization, e.g. governmental, educational, etc.
2
www.UnitedWay-Weld.org
United
Way
United Way of Weld County
GOVERNMENT IMMUNITY — No term or condition of this MOU shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
GOVERNMENTAL REGULATIONS — MOU signatories agree to operate under all state and federal regulations, as
appropriate, including, as applicable, being registered with the Colorado Secretary of State as an agency in
good standing, being registered under the Colorado Charitable Solicitation Act, meeting Sarbanes Oxley
requirements, meeting USA Freedom Act requirements, etc. Organizations shall operate within the limits of
their founding legal and other documents (Articles of Incorporation, By -Laws, Form 1023, etc.); disclosure
requirements; lobbying restrictions; substantiation of charitable contributions; anti -discrimination policy;
employment laws and employment reporting; annual financial reporting requirements; operation of bingo and
raffles; etc. If the organization is a 501(c)3 an annual IRS Form 990 must be completed.
LIABILITY AND FIDELITY INSURANCE — Organizations shall carry all appropriate insurance including liability
insurance and fidelity bond coverage, with at least $1 million minimum in coverage.
OPENNESS TO CHANGE — While MOU signing organizations do not need to alter their regular operations to
participate in a Collective Impact process, changes in the ways that we deliver programming will occur
naturally over time in order to achieve our community -wide goals. Participant organizations are open to this
change and will refrain from a "take it or leave it, this is what we do, and this is the way that we do it" attitude
in offering their programming.
COMMITMENT TO DIRECT COMMUNICATION — MOU signatories commit to bring process, fairness,
appropriateness, funding, and other concerns directly to participating organizations and the focus area
strategy groups rather than making their case for change through community leaders, local media, elected
officials, social media, and other third parties that are not regularly involved in the Collective Impact process.
NOTIFICATION OF LEGAL ACTION — If an organization becomes involved in a substantial legal action, all
necessary MOU signatories shall be notified in a timely manner.
CHANGE OF LEADERSHIP — If an organization has a change in president/CEO or executive director, all other
MOU signatories shall be notified in a timely manner.
NOT A FUNDING COMMITMENT— This MOU does not imply the offering or receipt of funding or resourcing.
DURATION AND WITHDRAWAL FROM MOU —This MOU is at -will and may be modified by mutual consent of
MOU signing organizations. It shall become effective upon signature and will remain in effect in perpetuity
until modified by all signers or terminated by individual organizations. Organizations may end their
participation with this MOU with 45 days' notice by informing United Way staff by paper or electronic means.
3
www.UnitedWay-Weld.org
United
Way
United Way of Weld County
MOU SIGNING ORGANIZATIONS — For a list of organizations that have signed this MOU and their selected focus
areas, please visit www.unitedway-weld.org/collectiveimpact.
AUTHORITY OF SIGNATORIES - MOU signing organizations warrant that they possesses the legal authority to
enter into this MOU and have taken all actions required by their organization's procedures, By -Laws, and/or
applicable laws to exercise this authority and to lawfully authorize its undersigned signatory to execute this
MOU and to bind the organization to its terms. The person executing this MOU on behalf of the organization
warrants that such persons have authorization to execute this MOU.
DATED this ousP) day of
Weld County Department of Human Services
200!,
Organization Name
Mark Organization's Collective Impact Focus Area Involvement (1 or more may be selected)
® Early Childhood Development ❑X Youth Success
® Household Stability ® Older Adults & Healthy Aging
Primary Ongoing Organizational Contact:
Jamie Ulrich, Director
ulrichii@weldgov.com
Email
Signed:
(970) 400-6581
Phone
Mike Freeman, Chair
JUL 2 2 2020
Board Chair or Authorized Agent —sign and print name
Jeannine Truswell, Executive Director
Execut e Director/President/CEO—sign and print name
4
www.UnitedWay-Weld.org
United
Way
United Way of Weld County
oZoca - 02,2607
ATTACHM
ACT Focus AREA S
r
CISONS
- -----
Early Childhood__..
Youth
Success
Household
.:
Older Adults &
Healthy Aging
Development
Stability
Children read at grade level by the begir-ning of fourth grade
Connect youth to a living wage career by age 25
Fluuseholds attain anal maintain stable housing
Older adults"age in place and transition easily to assisted living
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%offamilies Insured and accessing care
% of children ready for Kindergarten
, ..' % of children reading at grade level by 4th Grade
% of families evidencing self-sufficiency
% of youth scoring at grade level in middle -grade math
% of youth graduating high school
% of youth showing personal resilience
% of youth achieving post -secondary enrollment or connection to
workforce
r, of youth getting post -secondary degree
dofevictions/year
% of owner -occupied housing
it of families living temporarily doubled -up
% w/ bankable credit score
% of adults with banking relationship
% of Farrah es with $1000 in savings
%increase In community Information
% increase in community design & land use
% increase in health & wellness
liinaeaseincommunity &belonging
•S increase in productive activities
l c
;.z
'
'` A child (age 0.61 must he experiencing one or more of the below
risk factors:
• OHS -involved
•Court -involved
► First -titre parents
• Household income @ 200% of federal poverty level or less
' • Differently-abled
• Etnnicminority member
• Adverse Childhood Experiences (ACE): —Personal: physical
is R Y
abuse, verbal abuse, sexual abuse, physical neglect, and
emotional neglect; Ferrety -related. alcoholic parent, caregiver is
victim of domestic violence, incarcerated family member, family
member with mental illness, disappearance of caregiver through
divorce, death or abandonment
• Primary language other than English
A youth (age 9.251 must be experiencing one or more of the
below risk factors:
• Behavioral health challenge or disorder
►Court -involved find udingjuveniia court)
• Disability
• Dropped out of high school
• Experience of homelessness in the last 12 months
• Experience of toss or trauma
• First Language is Not English (FLOE'
o g g ( 1
• Habitual truancy
• ineligible for participation in extra -curricular activities per
Article 17 of the Colorado High School Activities Association
bylaws
• 1 nvolvernent with drugs, alcohol, or tobacco
• LGBT le
• low-income household
• Not begun a postsecondary program or found gainful
employment within 6 months of high school graduation
• Not found gainful employment within 6 months of
postsecondary credential attainment
• Pregnant or parenting
• Single -parent household
• Victim of abuse or neglect
* Homeless —Households locking a fix-ed/permanent, regular, and
adequate nighttime residence.
• Instability —Households that are experiencing stress -inducing
reliance on emergency services for food, clothing, shelter, and/or
health care-
• Paycheck -to -Paycheck —Households where sal aryis
predominantly devoted to expenses with little to no emergency
savings or room for error.
• Stability —Householdsretyr€ngongoverrrmentorotherongoing
assistance to meet basic needs of food, clothing, shelter, and/or
health care
• Age 60s
• income that iss200' of federal poverty rate
• Family Support &Education
• Early Learning & Development
• Health & Well -Being
• Community Awareness & Advocacy
• Positive Relationships with Adults
• Education, Workforce Readiness &life Skills
• Physlca.l, Emotional & Mental Well -Being
• Elevate Youth Voice & Community Engagement
• Homeless
• instability
• Paycheck -to -Paycheck
• Stability
• Community Information
• Community Design & land Use
• Health & Wellness
• Community & Belonging
• Productive Activities
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rimaking
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FamlivStmport & Education
Positive Relationships with Adults
Homeless
Community information
• %'of families reputing or exhibiting knowledge and the
capacity to support children's healthy development and (earning
• %of families reporting having a safe and stable home
environment
• %of children reporting having a trusted adult relationship
Early Learning & Development
• %of vulnerable youth in relationship with one caring adult
• %of vulnerable youth improving on a scale of vulnerability
• %of vulnerable youth with access to programs provided within
this (and other?) domains
• It of agencies working collaboratively to make connections
between vulnerable youth and caring adults
Education- Workforce Readiness & Life Swills
• % of households who have maintained housing for 6 months
following an elpertence of homelessness
• % of households experiencing homelessness re -housed within
45 days
• % of households who have maintained or increased income
(benefits, employment, etc.) to an amount that can sustain
housing
Instability
• It of information and Assistance contacts through AAA
• %. of people who know about Weld County Area Agency on
Aging
• %of older adults who feel they have awareness of community
resources
Community Design & tand Use
• %of family/caregivers/ early childhood professionals who have
knowledge of basicc&ritdhood development, can identify
developmental delays early, and can re'er to applicable
resources
• %growth -in training and sustaining early childhood workforce
• % increase in availability of early childhood and preschool
services —slots and quality
Health & Well -Being
• % of older adults reporting having no problems with accessing
safe and affordable transportation
• % of olderadults who report adequate availability of suitable
and affordable housing
• '4 of Weld County municipalities that" have taken older adult
needs into consideration when establishing/revising building
codes, design standards, community plans, etc.
• % of people open to shared housing
Health & Wellness
Age 9.16
• %of students who eam passing grades in core subject
Age 17-22
• %ofstudents who have financial literacy and bank account at
graduation
• %of young adults who obtain life skills and develop essential
work maturity skills to acquire and retain employment for 6
months
Age 23.25
• %of young adults who make a living -wage
Physical, Emotional &: Mental Well -Being
• % of households•with access to reliable transportation
• % of households who have maintained housing for 6 months
after receiving an emergency service
• 14 of households who have a plan forachieving stability
Paycheck to -Paycheck
• la of households spending less than 30% of income on housing-
related -expenses
- % of households with adults enrolled in education or job
training
• % of households who rio onger require public assistance
• % of households who have increased savings
Stability
• %:of pregnant women access prenatal care in the first trimester
and throughout Pregnancy
• %of mothers breastfeeding for first 6 months of baby's life
• %of children receiving regular weil-child visitsbased on
developmental stage/age
Community Awareness &Advocacy
• % of olderadults who feel current living situation allows them
to stay independent
•%of older adults who have at, annual physical health weliness
check
• % of older adults who have an annual dental health wellness
check
• %of older adults reporting good or excellent overall
mental/emotional well-being
• 14 of older adults who eatS or more fruits/vegetables per day
• % of older adults with access to affordable, quality food
y
Community &Belonging
• %of youth with connectedness to other youth, an adult, or their
community
• % of youth with improved empowerment (strength and
confidence)
• %of youth with positive coping skills
• it of youth involved in extra -curricular activities (plus beyond
sports)
Elevate Youth Voice & Community Engagement
• %of public that knows of the importance of the early childhood
` period of life
• 94 of public that is aware of the Road Map 4 Kids and 1-.1.1
• %of Weld County campanies/organizatfonsthat support family.
friendly practices
• %of ctimmunitw partners that are referring families and
caregivers to the Road Map 4 Kids
{
• 94 of households who have sufficient income/benefits to meet
household -related expenses
• % o. of households who are reducing non -mortgage debt
• % of households with adults enrolled in education or job
training
• %of youth volunteenng 20• hours per year
w %of agencies providing volunteer opportunities for youth
(me roaring. program delivery. etc)
• % of organizationsincluding ng youth in decision making by
serving on a governance or advisory board (city council, nonprofit
board, etc)
• % of older adults who feel they live In a safe and pleasurable
neighborhood
• slot olderadults who volunteer with or are involved in a
rivirjfaith-based organization or frequent a local senior center
where they feel valued and respected
•%of olderadutis spending time each week with an ndividu:l or
group with whom they have a significant relationship
Productive Activities
°6 • of olderadults who vote €n local elections
a %of olderadul tswho feel their Input influences the decision
of government arid other local leaders
• % of caregivers who feet overwhelmed or exhausted when
caring for another person
• °'e of older adults who have friends or family they rely on for
assistance
r
5
www.UnicedWa -We9d• rg
United Way of Wetd County
ATTACHMENT C
ANTI -TERRORISM COMPLIANCE AGREEMENT
In compliance with the USA PATRIOT Act, USA FREEDOM Act, and other counterterrorism laws, United
Way of Weld County requires that each participating agency certify the following:
"I certify on behalf of Weld County [organization name] that all funds and
donations —including United Way —will be used in compliance with all applicable antiterrorist financing
and asset control laws, statutes, executive orders, and compliance measures."
USA PATRIOT Act and USA FREEDOM Act Compliance Measures
• This organization is not on any Federal terrorism watch lists.
• This organization does not, will not, and has not knowingly provided financial, technical, in -kind, or
other material support or resources to any individual or entity that is a terrorist or terrorist
organization, or that supports or funds terrorism.
• This organization does not, will not, and has not knowingly provided or collected funds or provided
material support or resources with the intention that such funds or material support or resources be
used to carry out acts of terrorism.
• This organization does not, will not, and has not knowingly provided financial or material support or
resources to any entity that has knowingly concealed the source of funds to carry out terrorism or to
support foreign terrorist organizations.
• This organization does not re -grant to organizations, individuals, programs, and/or projects outside of
the United States of America without compliance with IRS guidelines.
• This organization takes reasonable affirmative steps to ensure that any funds or resources distributed
or processed do not fund terrorism or terrorist organizations.
• This organization takes reasonable steps to certify against fraud with respect to the provision of
financial, technical, in -kind, or other material support or resources to terrorists and terrorist
organizations.
Board Chair or Authorized Agent
Mike Freeman, Chair
Executive Director/President/CEO Date
Jean ne Truswel'. Executive Director
'JUL 2 2 2020
Date
-aa
Pri Name
8
www.UnitedWay-Weld.org
United
Way
United Way of Weld County
�o„.24 -49
Contract Form
New Contract Request
Entity Information
Entity Name*
UNITED WAY OF WELD COUNTY
Entity ID'
@00001762
Contract Name* Contract ID
UNITED WAY OF WELD COUNTY (COLLECTIVE IMPACT 3366
MEMORANDUM OF UNDERSTANDING)
Contract Status
CTB REVIEW
Contract Lead*
CULLINTA
Contract Lead Email
cullinta@co.weld.co.us
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
MEMORANDUM OF UNDERSTANDING FOR COLLECTIVE IMPACT PROCESS - PARTICIPATING ORGANIZATIONS.
Contract Description 2
Contract Type*
AGREEMENT
Amount'
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov corn
Department Head Email
CM-HumanServices-
DeptHead@vieldgov.com
County Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELD
GOV.COM
Requested BOCC Agenda
Date*
01/15/2020
Due Date
01/11/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be induded?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date* Renewal Date
11101/2020
Termination Notice Period Committed Delivery Date Expiration Date'
12/31/2020
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
07/08/2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
Originator
CULLINTA
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDIO
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
07/09/2020
Tyler Ref #
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
07/14/2020
Submit
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