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HomeMy WebLinkAbout20202267.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR EDUCATIONAL, HEALTH, AND FINANCIAL STABILITY IMPROVEMENTS AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Educational, Health, and Financial Stability Improvements between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and United Way of Weld County, commencing upon full execution of signatures, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Educational, Health, and Financial Stability Improvements between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and United Way of Weld County, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of July, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditho,t) �, .X,lso•� Weld County Clerk to the Board County ttorney Date of signature: O7/$≤7' -A Mike Freeman, Chair %'L --'ter Steve Mfreno, Pro -Tern Kevin D. Ross cc: HSD 07/31/2o 2020-2267 HR0092 aegv-c-mc.+ —MO. 1:r 33C0Co PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 16, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Collective Impact Memorandum of Understanding (MOU) with United Way of Weld County Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Collective Impact Memorandum of Understanding (MOU) with United Way of Weld County (UWWC). United Way of Weld County (UWWC) is requesting the Department, and other participating entities, sign a Memorandum of Understanding (MOU) related to the collective impact process. The MOU commits UWWC and participating entities to continuing the ongoing collective impact processes, which the Department has been participating in, and creates expectations going forward to improve education, health and financial stability outcomes in Weld County. The focus areas of the collective impact processes include Early Childhood Development, Youth Success, Household Stability, and Older Adults and Healthy Aging. I do not recommend a Work Session. I recommend approval of this MOU and authorize the Chair to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross Approve Recommendation Work Session Schedule Other/Comments: Pass -Around Memorandum; June 16, 2020 — CMS 3366 2020-2267 LIVE UNITED COLLECTIVE IMPACT MEMORANDUM OF UNDERSTANDING PLEASE SEND SIGNED MOU BY POSTAL MAIL OR EMAIL OR FAX TO: Serita Randall — United Way of Weld County, PO Box 1944, Greeley, CO, 80632 Serita@UnitedWay-Weld.org— 970-353-4738 (fax) This Memorandum of Understanding (MOU) establishes an agreement between nonprofit, governmental, and other human services organizations to improve education, health, and financial stability outcomes in Weld County, Colorado, in the focus areas of Early Childhood Development, Youth Success, Household Stability, and Older Adults & Healthy Aging utilizing the methodology of Collective Impact. Defined by authors John Kania and Mark Kramer as, "the commitment of a group of important actors from different sectors to a common agenda for solving a specific social problem," the Collective Impact method includes five characteristics: 1) Common Agenda, 2) Shared Measurement, 3) Mutually Reinforcing Activities, 4) Continuous Communication, and 5) Backbone Support. In many local areas in the United States and throughout the world, the practice of Collective Impact has led to improvements in the lives of tens, if not hundreds, of millions of our most at -risk and vulnerable community members. To this end, through signing this MOU we commit to the pursuit of a better Weld County for everyone through participating in and practicing Collective Impact, while acknowledging that often -times Collective Impact efforts require five, 10, or more years of involvement and activity to bring about the desired community -wide improvements. MEMORANDUM OF UNDERSTANDING SIGNATORY ORGANIZATIONS AGREE TO: • Participate in and commit to a shared practice of the Collective Method (see above for description). • Recognize the autonomy of each organization in determining the nature and scope of its own philosophy, mission, and goals and the supportive programmatic and promotional activities in which it engages, trusting that we all are working towards the shared ends to which we have agreed. • Support other fellow MOU signing organizations in the pursuit of their own philosophy, mission, goals, and programmatic and promotional activities. To this end, all organizations are strongly encouraged to participate in annual United Way of Weld County ("United Way") fundraising efforts through an employee campaign or other activity, recognizing that funds raised in partnership with Untied Way will accelerate Weld County -focused Collective Impact efforts as we resource one another through United Way. United Way staff will provide ideas and support to organizations that participate in annual United Way fundraising efforts. • Work with fellow MOU signing organizations and other community agencies in meeting human care needs, preventing duplication of services, and promoting high standards of performance. Utilize their own organization's programming to work towards the Community -Wide Measurable Goals and to serve the Target Populations that have been established by Collective Impact process participants for the focus area(s) in which the organization is participating (see Attachment A). • Integrate into their own organization's program measurement systems and report on one or more Intermediate Measures for a specific program in one or more Domains of Activity that have been www.UnitedWay-Weld.org 1970-353-4300 I uwwc@UnitedWay-Weld.org PO Box 1944 - Greeley, CO 80632 1 814 9th Street - Greeley 1330 Park Avenue - Fort Lupton United Way of Weld County established by the Collective Impact focus area(s) in which the organization is participating (see Attachment A). • Report applicable programming Outputs, Short- and Intermediate -term Outcomes, and other relevant data to the Thriving Weld Dashboard (www.thrivingweld.com) at least annually or as frequently as agreed upon by the Collective Impact focus area strategic planning group(s) with which the organization is involved. • Report applicable programming Beneficiaries to the Thriving Weld Dashboard annually —including program participant geographic location, gender, age, ethnicity, poverty status, successes, challenges, collaborators, evidence/evaluation, and contact information. • Appoint a representative with decision -making authority or who is a direct report to an organizational decision maker to regularly attend and participate in regular meetings of the Collective Impact focus area strategic planning group(s) with which the organization is involved. Regular attendance is considered 85% of all meetings on an annual basis. As is reasonable, be guided by the discussions, decision making, activities, etc., of the Collective Impact focus area strategic planning group(s) with which the organization is involved. • Participate in the creation and operation of shared systems for needs assessment, program delivery, data collection, performance measurement, etc. • Participate in the pursuit of and application for monetary and other resources that will benefit multiple Collective Impact process organization participants as well as the backbone organization role. • If applicable, make wise and maximum use of resources that have been committed to the organization by United Way of Weld County and/or other resourcers. United Way resourced agencies shall agree to the contents of "Attachment B: United Way Resourced Programming." Attachment B does not apply to non -United Way resourced organizations. • Adhere to all compliance measures of the USA Freedom Act (see Attachment C). FURTHERMORE IT IS MUTUALLY UNDERSTOOD: NONPROFIT STATUS AND ACTIVITIES — Each MOU signing organization is, and while a signatory to this MOU shall remain, a 501(c)3 nonprofit organization or have other nonprofit status such as governmental entity, faith -based organization, or educational institution, and be engaged in offering human services activities. DELINEATION OF RELIGIOUS AND POLITICAL PURPOSES — If an organization operates under religious or political auspices, it shall clearly distinguish both in its budget and program services a distinction between its religious services or political activities and those of a human services -related nature. ACCREDITATION — If the signatory organization is a nonprofit organization, the organization is encouraged to achieve Better Business Bureau Wise Giving Alliance accreditation within six months of the signing of this MOU and/or maintain accreditation through the timely filing of an annual update with the Better Business Bureau. If the signatory organization is not a nonprofit organization, the organization is encouraged to achieve comparative accreditation for its type of organization, e.g. governmental, educational, etc. 2 www.UnitedWay-Weld.org United Way United Way of Weld County GOVERNMENT IMMUNITY — No term or condition of this MOU shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. GOVERNMENTAL REGULATIONS — MOU signatories agree to operate under all state and federal regulations, as appropriate, including, as applicable, being registered with the Colorado Secretary of State as an agency in good standing, being registered under the Colorado Charitable Solicitation Act, meeting Sarbanes Oxley requirements, meeting USA Freedom Act requirements, etc. Organizations shall operate within the limits of their founding legal and other documents (Articles of Incorporation, By -Laws, Form 1023, etc.); disclosure requirements; lobbying restrictions; substantiation of charitable contributions; anti -discrimination policy; employment laws and employment reporting; annual financial reporting requirements; operation of bingo and raffles; etc. If the organization is a 501(c)3 an annual IRS Form 990 must be completed. LIABILITY AND FIDELITY INSURANCE — Organizations shall carry all appropriate insurance including liability insurance and fidelity bond coverage, with at least $1 million minimum in coverage. OPENNESS TO CHANGE — While MOU signing organizations do not need to alter their regular operations to participate in a Collective Impact process, changes in the ways that we deliver programming will occur naturally over time in order to achieve our community -wide goals. Participant organizations are open to this change and will refrain from a "take it or leave it, this is what we do, and this is the way that we do it" attitude in offering their programming. COMMITMENT TO DIRECT COMMUNICATION — MOU signatories commit to bring process, fairness, appropriateness, funding, and other concerns directly to participating organizations and the focus area strategy groups rather than making their case for change through community leaders, local media, elected officials, social media, and other third parties that are not regularly involved in the Collective Impact process. NOTIFICATION OF LEGAL ACTION — If an organization becomes involved in a substantial legal action, all necessary MOU signatories shall be notified in a timely manner. CHANGE OF LEADERSHIP — If an organization has a change in president/CEO or executive director, all other MOU signatories shall be notified in a timely manner. NOT A FUNDING COMMITMENT— This MOU does not imply the offering or receipt of funding or resourcing. DURATION AND WITHDRAWAL FROM MOU —This MOU is at -will and may be modified by mutual consent of MOU signing organizations. It shall become effective upon signature and will remain in effect in perpetuity until modified by all signers or terminated by individual organizations. Organizations may end their participation with this MOU with 45 days' notice by informing United Way staff by paper or electronic means. 3 www.UnitedWay-Weld.org United Way United Way of Weld County MOU SIGNING ORGANIZATIONS — For a list of organizations that have signed this MOU and their selected focus areas, please visit www.unitedway-weld.org/collectiveimpact. AUTHORITY OF SIGNATORIES - MOU signing organizations warrant that they possesses the legal authority to enter into this MOU and have taken all actions required by their organization's procedures, By -Laws, and/or applicable laws to exercise this authority and to lawfully authorize its undersigned signatory to execute this MOU and to bind the organization to its terms. The person executing this MOU on behalf of the organization warrants that such persons have authorization to execute this MOU. DATED this ousP) day of Weld County Department of Human Services 200!, Organization Name Mark Organization's Collective Impact Focus Area Involvement (1 or more may be selected) ® Early Childhood Development ❑X Youth Success ® Household Stability ® Older Adults & Healthy Aging Primary Ongoing Organizational Contact: Jamie Ulrich, Director ulrichii@weldgov.com Email Signed: (970) 400-6581 Phone Mike Freeman, Chair JUL 2 2 2020 Board Chair or Authorized Agent —sign and print name Jeannine Truswell, Executive Director Execut e Director/President/CEO—sign and print name 4 www.UnitedWay-Weld.org United Way United Way of Weld County oZoca - 02,2607 ATTACHM ACT Focus AREA S r CISONS - ----- Early Childhood__.. Youth Success Household .: Older Adults & Healthy Aging Development Stability Children read at grade level by the begir-ning of fourth grade Connect youth to a living wage career by age 25 Fluuseholds attain anal maintain stable housing Older adults"age in place and transition easily to assisted living s `a ,. ir. ., ` ;%< 1 -mmeboats , �" %offamilies Insured and accessing care % of children ready for Kindergarten , ..' % of children reading at grade level by 4th Grade % of families evidencing self-sufficiency % of youth scoring at grade level in middle -grade math % of youth graduating high school % of youth showing personal resilience % of youth achieving post -secondary enrollment or connection to workforce r, of youth getting post -secondary degree dofevictions/year % of owner -occupied housing it of families living temporarily doubled -up % w/ bankable credit score % of adults with banking relationship % of Farrah es with $1000 in savings %increase In community Information % increase in community design & land use % increase in health & wellness liinaeaseincommunity &belonging •S increase in productive activities l c ;.z ' '` A child (age 0.61 must he experiencing one or more of the below risk factors: • OHS -involved •Court -involved ► First -titre parents • Household income @ 200% of federal poverty level or less ' • Differently-abled • Etnnicminority member • Adverse Childhood Experiences (ACE): —Personal: physical is R Y abuse, verbal abuse, sexual abuse, physical neglect, and emotional neglect; Ferrety -related. alcoholic parent, caregiver is victim of domestic violence, incarcerated family member, family member with mental illness, disappearance of caregiver through divorce, death or abandonment • Primary language other than English A youth (age 9.251 must be experiencing one or more of the below risk factors: • Behavioral health challenge or disorder ►Court -involved find udingjuveniia court) • Disability • Dropped out of high school • Experience of homelessness in the last 12 months • Experience of toss or trauma • First Language is Not English (FLOE' o g g ( 1 • Habitual truancy • ineligible for participation in extra -curricular activities per Article 17 of the Colorado High School Activities Association bylaws • 1 nvolvernent with drugs, alcohol, or tobacco • LGBT le • low-income household • Not begun a postsecondary program or found gainful employment within 6 months of high school graduation • Not found gainful employment within 6 months of postsecondary credential attainment • Pregnant or parenting • Single -parent household • Victim of abuse or neglect * Homeless —Households locking a fix-ed/permanent, regular, and adequate nighttime residence. • Instability —Households that are experiencing stress -inducing reliance on emergency services for food, clothing, shelter, and/or health care- • Paycheck -to -Paycheck —Households where sal aryis predominantly devoted to expenses with little to no emergency savings or room for error. • Stability —Householdsretyr€ngongoverrrmentorotherongoing assistance to meet basic needs of food, clothing, shelter, and/or health care • Age 60s • income that iss200' of federal poverty rate • Family Support &Education • Early Learning & Development • Health & Well -Being • Community Awareness & Advocacy • Positive Relationships with Adults • Education, Workforce Readiness &life Skills • Physlca.l, Emotional & Mental Well -Being • Elevate Youth Voice & Community Engagement • Homeless • instability • Paycheck -to -Paycheck • Stability • Community Information • Community Design & land Use • Health & Wellness • Community & Belonging • Productive Activities � sy y i ,t z F ^ ',lee Y ISinii n a,< k r f��RfF,,,,, s t i ; .„. ° "+ = ..1:.� .. . -1 ',,, '�, r wx>� `(f}� i L , i�Yal, , mss- L F4� / ,,,x< i��l's x,...„,„ � <.t4 ! e ,.0 i z:r `='i sg (S i�xthl Ny ",'.�yy, r3,t , %.';<° � h r fir T ' aF , r, y ` " sa 'a ' _ Ry i �.... a. w ab;:;�rt., rvt " " rimaking Liz FamlivStmport & Education Positive Relationships with Adults Homeless Community information • %'of families reputing or exhibiting knowledge and the capacity to support children's healthy development and (earning • %of families reporting having a safe and stable home environment • %of children reporting having a trusted adult relationship Early Learning & Development • %of vulnerable youth in relationship with one caring adult • %of vulnerable youth improving on a scale of vulnerability • %of vulnerable youth with access to programs provided within this (and other?) domains • It of agencies working collaboratively to make connections between vulnerable youth and caring adults Education- Workforce Readiness & Life Swills • % of households who have maintained housing for 6 months following an elpertence of homelessness • % of households experiencing homelessness re -housed within 45 days • % of households who have maintained or increased income (benefits, employment, etc.) to an amount that can sustain housing Instability • It of information and Assistance contacts through AAA • %. of people who know about Weld County Area Agency on Aging • %of older adults who feel they have awareness of community resources Community Design & tand Use • %of family/caregivers/ early childhood professionals who have knowledge of basicc&ritdhood development, can identify developmental delays early, and can re'er to applicable resources • %growth -in training and sustaining early childhood workforce • % increase in availability of early childhood and preschool services —slots and quality Health & Well -Being • % of older adults reporting having no problems with accessing safe and affordable transportation • % of olderadults who report adequate availability of suitable and affordable housing • '4 of Weld County municipalities that" have taken older adult needs into consideration when establishing/revising building codes, design standards, community plans, etc. • % of people open to shared housing Health & Wellness Age 9.16 • %of students who eam passing grades in core subject Age 17-22 • %ofstudents who have financial literacy and bank account at graduation • %of young adults who obtain life skills and develop essential work maturity skills to acquire and retain employment for 6 months Age 23.25 • %of young adults who make a living -wage Physical, Emotional &: Mental Well -Being • % of households•with access to reliable transportation • % of households who have maintained housing for 6 months after receiving an emergency service • 14 of households who have a plan forachieving stability Paycheck to -Paycheck • la of households spending less than 30% of income on housing- related -expenses - % of households with adults enrolled in education or job training • % of households who rio onger require public assistance • % of households who have increased savings Stability • %:of pregnant women access prenatal care in the first trimester and throughout Pregnancy • %of mothers breastfeeding for first 6 months of baby's life • %of children receiving regular weil-child visitsbased on developmental stage/age Community Awareness &Advocacy • % of olderadults who feel current living situation allows them to stay independent •%of older adults who have at, annual physical health weliness check • % of older adults who have an annual dental health wellness check • %of older adults reporting good or excellent overall mental/emotional well-being • 14 of older adults who eatS or more fruits/vegetables per day • % of older adults with access to affordable, quality food y Community &Belonging • %of youth with connectedness to other youth, an adult, or their community • % of youth with improved empowerment (strength and confidence) • %of youth with positive coping skills • it of youth involved in extra -curricular activities (plus beyond sports) Elevate Youth Voice & Community Engagement • %of public that knows of the importance of the early childhood ` period of life • 94 of public that is aware of the Road Map 4 Kids and 1-.1.1 • %of Weld County campanies/organizatfonsthat support family. friendly practices • %of ctimmunitw partners that are referring families and caregivers to the Road Map 4 Kids { • 94 of households who have sufficient income/benefits to meet household -related expenses • % o. of households who are reducing non -mortgage debt • % of households with adults enrolled in education or job training • %of youth volunteenng 20• hours per year w %of agencies providing volunteer opportunities for youth (me roaring. program delivery. etc) • % of organizationsincluding ng youth in decision making by serving on a governance or advisory board (city council, nonprofit board, etc) • % of older adults who feel they live In a safe and pleasurable neighborhood • slot olderadults who volunteer with or are involved in a rivirjfaith-based organization or frequent a local senior center where they feel valued and respected •%of olderadutis spending time each week with an ndividu:l or group with whom they have a significant relationship Productive Activities °6 • of olderadults who vote €n local elections a %of olderadul tswho feel their Input influences the decision of government arid other local leaders • % of caregivers who feet overwhelmed or exhausted when caring for another person • °'e of older adults who have friends or family they rely on for assistance r 5 www.UnicedWa -We9d• rg United Way of Wetd County ATTACHMENT C ANTI -TERRORISM COMPLIANCE AGREEMENT In compliance with the USA PATRIOT Act, USA FREEDOM Act, and other counterterrorism laws, United Way of Weld County requires that each participating agency certify the following: "I certify on behalf of Weld County [organization name] that all funds and donations —including United Way —will be used in compliance with all applicable antiterrorist financing and asset control laws, statutes, executive orders, and compliance measures." USA PATRIOT Act and USA FREEDOM Act Compliance Measures • This organization is not on any Federal terrorism watch lists. • This organization does not, will not, and has not knowingly provided financial, technical, in -kind, or other material support or resources to any individual or entity that is a terrorist or terrorist organization, or that supports or funds terrorism. • This organization does not, will not, and has not knowingly provided or collected funds or provided material support or resources with the intention that such funds or material support or resources be used to carry out acts of terrorism. • This organization does not, will not, and has not knowingly provided financial or material support or resources to any entity that has knowingly concealed the source of funds to carry out terrorism or to support foreign terrorist organizations. • This organization does not re -grant to organizations, individuals, programs, and/or projects outside of the United States of America without compliance with IRS guidelines. • This organization takes reasonable affirmative steps to ensure that any funds or resources distributed or processed do not fund terrorism or terrorist organizations. • This organization takes reasonable steps to certify against fraud with respect to the provision of financial, technical, in -kind, or other material support or resources to terrorists and terrorist organizations. Board Chair or Authorized Agent Mike Freeman, Chair Executive Director/President/CEO Date Jean ne Truswel'. Executive Director 'JUL 2 2 2020 Date -aa Pri Name 8 www.UnitedWay-Weld.org United Way United Way of Weld County �o„.24 -49 Contract Form New Contract Request Entity Information Entity Name* UNITED WAY OF WELD COUNTY Entity ID' @00001762 Contract Name* Contract ID UNITED WAY OF WELD COUNTY (COLLECTIVE IMPACT 3366 MEMORANDUM OF UNDERSTANDING) Contract Status CTB REVIEW Contract Lead* CULLINTA Contract Lead Email cullinta@co.weld.co.us New Entity? Parent Contract ID Requires Board Approval YES Department Project # Contract Description* MEMORANDUM OF UNDERSTANDING FOR COLLECTIVE IMPACT PROCESS - PARTICIPATING ORGANIZATIONS. Contract Description 2 Contract Type* AGREEMENT Amount' $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov corn Department Head Email CM-HumanServices- DeptHead@vieldgov.com County Attorney GENERAL COUNTY A I I ORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV.COM Requested BOCC Agenda Date* 01/15/2020 Due Date 01/11/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be induded? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 11101/2020 Termination Notice Period Committed Delivery Date Expiration Date' 12/31/2020 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 07/08/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date Originator CULLINTA Contact Type Contact Email Finance Approver CHRIS D'OVIDIO Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 07/09/2020 Tyler Ref # Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 07/14/2020 Submit Hello