HomeMy WebLinkAbout20201169.tiffRESOLUTION
RE: APPROVE REIMBURSEMENT REQUEST LETTER FOR COVID-19 NON -
CONGREGATE SHELTERING EMERGENCY PROTECTIVE MEASURE FUNDS AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Reimbursement Request Letter for
COVID-19 Non -Congregate Sheltering Emergency Protective Measure Funds from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Office of Emergency Management, to the Federal Emergency Management Agency
(FEMA), with further terms and conditions being as stated in said letter, and
WHEREAS, after review, the Board deems it advisable to approve said letter, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Reimbursement Request Letter for COVID-19 Non -Congregate
Sheltering Emergency Protective Measure Funds from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Office of
Emergency Management, and the Federal Emergency Management Agency (FEMA), be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said letter.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of April, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dsetA4A)144:41.
Weld County Clerk to the Board
County Attorney
Date of signature: /24/2..0
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Mike Freeman, Chair
2020-1169
EM0019
BC0054
OFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-336-7233
1150 O STREET
P.O. BOX 758
GREELEY, COLORADO 80632
www.weldgov.com
April 17, 2020
ATTN: MICHAEL HANEY
FEMA REGION ADMINISTRATOR
FEDERAL EMERGENCY MANAGEMENT AGENCY
9195 EAST MINERAL AVENUE
CENTENNIAL, CO 80112
RE: REIMBURSEMENT FOR NON -CONGREGATE SHELTERING
DISASTER: DR -4498 COVID-19, TITLE
SUBRECIPIENT: WELD COUNTY
PA ID: 123-99123-00
To Whom it May Concern:
On March 13, 2020, President Trump issued a Nationwide Emergency Declaration for
Coronavirus Disease 2019 (COVID-19) and the recognition that non -congregate sheltering may
be necessary to save lives and protect health and safety during this Public Health Emergency.
Subsequent to said declaration, State of Colorado, Division of Homeland Security and Emergency
Management requests approval for reimbursement of costs associated with non -congregate
sheltering for DR -4498 COVID-19.
The State of Colorado requests a total of approximately $131,414.00 be approved for
reimbursement under Public Assistance Category B — Emergency Protective Measures. This
request is being made to ensure the health and safety of Weld County residences and to limit the
spread of COVID-19 within the City of Greeley and Weld County. This is an urgent request due
the outbreak in local facilities
Background:
1. COVID-19 and the Need for Non -Congregate Sheltering.
a. On March 5, 2020, the Colorado Department of Public Health and Environment's
(CDPHE) public health laboratory confirmed the first presumptive positive COVID-
19 test result in Colorado.
b. On March 11, 2020, Governor Polis issued Executive Order D 2020 003 declaring
a State of Disaster Emergency due to the presence of coronavirus disease 2019
(COVID-19) in Colorado.
c. On March 13, 2020, President Trump issued a Nationwide Emergency Declaration
for Coronavirus 2019 (COVID-19). Subsequent to this Declaration, the U.S.
Department of Homeland Security's Federal Emergency Management Agency
(FEMA) recognized that non -congregate sheltering may be necessary in this
Public Health Emergency to protect public health and save lives.
d. On March 13, 2020, the Weld County Department of Public Health and
Environment received the first positive COVID-19 test result in a Weld County
resident.
e. On March 16, 2020, acting under the authority granted as the Health Officer for
Weld County, Dr. Mark Wallace issued a Declaration of Pandemic Health
Emergency.
f. On March 25, 2020, Governor Polis issued Executive Order D 2020 017 ordering
Coloradans to stay at home due to the presence of COVID-19 in the state of
Colorado.
g.
On March 18, 2020, the Board of County Commissioners of Weld County declared
a local disaster emergency for the COVID-19 pandemic.
h. "NON -CONGREGATE SHELTER" is any private or public facility providing
contingency refuge to those who do not require hospitalization but need isolation
and quarantine due to the pandemic health emergency.
Certain populations in Weld County may have no ability to self -isolate or self -
quarantine due to living conditions or situations, such as homelessness or
communal living arrangements. These populations include those who test positive
for COVID-19 who do not require hospitalization but need isolation; those who
have been exposed to COVID-19 who do not require hospitalization; and
asymptomatic, high -risk individuals needing social distancing as a precautionary
measure.
2. PUBLIC HEALTH ORDER:
a. Non -congregate shelter shall be provided to those in vulnerable target populations
who are ordered to be isolated or quarantined by the Public Health Director and
who lack the ability to self -isolate or self -quarantine. Such non -congregate shelter
shall be in accordance with FEMA and CDC guidelines.
b. Weld County Department of Public Health and Environment (WCDPHE) shall
evaluate and identify such persons who may require the non -congregate shelter
described herein.
c. An individual meeting the eligibility requirements for non -congregate shelter
described herein shall be provided shelter for the full term of isolation or quarantine
as determined by the WCDPHE.
d. The entities subject to this Order shall coordinate other services for individuals
housed in non -congregate shelter, such as food, security, case management,
laundry, housekeeping and recreation.
Cost Analysis:
Pursuant to the Public Assistance Program and Policy Guide (PAPPG), Chapter 2: VI . B.10. b
Sheltering, Weld County finds that non -congregate sheltering is the best available option for
meeting the urgent public health needs of COVID-19 and to protect health and safety in the
community. Initially, the sheltering will not extend beyond a 30 -day duration as per PAPPG
guidance. As the situation evolves, we will communicate with FEMA regarding any potential need
for extension.
Meals: The plan would provide homeless and work release inmates, that have been diagnosed
with COVID-19, with three (3) meals daily who are in a non -congregate sheltering isolation
designated facility. The number of days each person may be isolated are undetermined but could
be up to 28 days. The patients would not be able to leave the facility due to the isolation. The
dollars spent would help the local economy by engaging the participation of local restaurants.
Access to local food resources from businesses or kitchens who are already preparing food may.
be an option.
Furnishings: Will be a combined effort from the City of Greeley and Weld County sheltering
supplies. Therefore, the costs associated with the use of Bonell "Heritage 2 Building for
emergency sheltering from April 8, through May 8, 2020, totals $131,417.00 for 30 rooms / 30
people (if family members there may be an option to share a room).
COUNTY
CITY
FINANCIAL
CONSIDERATIONS
ITEM
LEASE
$18,000
($10/DAY/OCCUPIED
UNIT)
SITE
SECURITY/MANAGEMENT
$61,000
$11,000
$11,000
CLEANING
FOOD
$17,772
BLDG
REPAIRS
$1,645
(Plumbing)
TBD
TRASH
REMOVAL
FURNISHINGS
Shared
GET
- inkind
TRANSPORTATION
PPE
X
INCIDENTALS
X
$30,645+
$1005772+
TOTAL
Conclusion:
Weld County actively chose non -congregate sheltering to address the immediate public health
and safety needs of individuals that were homeless, in work release or community corrections
and do not have a place to isolate or quarantine. Weld County conducted assessments to review
hotel locations and the University of Colorado as the best alternative possibilities. Due to possible
exposure to other hotel guests and UNC students still on campus, the Hotels and UNC were not
a viable option. For the safety and security of the residents of Weld County, the best way forward
is to establish a non -congregate shelter.
We confirm our review of the Regional Administrator's Memo re: Non -Congregate Sheltering
Delegation of Authority and accept all criteria. Specifically, Weld County confirms that funding to
support non -congregate sheltering has not been received by any other federal agency. Weld
County will follow FEMA's Procurement Under Grants Conducted Under Exigent or Emergency
Circumstances guidance and include a termination for convenience clause in contracts.
Applicable Environmental and Historic Preservation laws, regulations, and executive orders apply
and will be adhered to as a condition of assistance.
Thank you for your consideration of this request under Public Assistance Emergency Protective
Measures.
If you have any questions, please contact Roy Rudisill, Director of the Weld County Office of
Emergency Management, at (970) 381-0417, or email rrudisill@weldgov.com.
Very truly yours,
WELD COUNTY BOARD OF COMMISSIONERS
Mike Freeman, Chair
Attachments:
1) Official order for non -congregate shelter
The non -congregate sheltering must be at the direction of and documented through an
official order signed by a state, local, tribal, or territorial public health official. Please
provide official order with your request.
2) Any other documentation supporting the request
Budget and operation guide.
COVID PERSON•L ISOLAlION FA
iY
OVER\I1EV/
PURPOSE/NEED
Greeley hospitals and Weld County Public Health Department anticipate a
n eed for a variety of alternative care facilities to support the aggressive,
extensive, and urgent care that will be required for the expected growing
n umber of COVID-19 ill persons. Treatment of the virus requires that
infected patients are isolated from others for a period of time to prevent
the incidental spread of the disease. Once in recovery, patients can self -
care as long as they remain isolated; however, if they are unable to
transition to an appropriate discharge location, they remain at the hospital
occupying bed space needed for critically ill patients. Weld County Public
Health asked for help in locating a site where such individuals, as a last
resort, could be temporarily housed in a "Personal Isolation Facility" during
their recovery period. Persons who are most likely to need this space are
individuals: 1) experiencing homelessness, 2) cannot return to congregate
care settings such as community corrections, group homes, etc., or 3)
those who cannot isolate in their homes due to the presence of other
✓ ulnerable persons.
According to Dr. Wallace, Weld Co. Public Health Director, the average
length of stay in the PIE for a recovering COVID-19 positive patient is 7 — 10
days.
PROCESS
Patients capable of self -care recovery would be referred to the Weld
County Public Health Department for possible placement in the PIE. Upon
determining eligibility, the Health Department Director would screen and
admit the individual with a quarantine order, in force until deemed safe to
return to their former housing status. If homeless, they would be referred
to the United Way Housing Navigation Center.
Persons coming from community corrections or the Weld County Jail
would be non-violent offenders that are monitored remotely (call -ins,
ankle monitors, etc.), and they will not be directly supervised by law
e nforcement or corrections professionals at the PIE
Current projections show that approximately 50% of the population at the
PIF would originate from corrections, and 50% would be persons
experiencing homelessness or the inability to return home to vulnerable
households.
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CONSIDERATIONS
FINANCIAL
ITEM
COUNTY
CITY
LEASE
($10/DAY/OCCUPIED
UNIT)
$
18,000
SITE
SECURITY/MANAGEMENT
$ 61,000
CLEANING
$11,000
$
11,000
FOOD
$
17,772
BLDG
REPAIRS
$1,645
(Plumbing)
TRASH
REMOVAL
TBD
FURNISHINGS
shared
TRANSPORTATION
GET
- inkind
PPE
X
INCIDENTALS
X
TOTAL
$3O,645a
$100,772+
DONATIONS
Salvation
Army
PERSONAL
soap,
cleaning
toothpaste)
supplies
TOILETRIES
(apt.
and
(towels,
basic
cleaning)
United
Way
WRAP
coordination
AROUND
volunteers
SERVICES,
food
INDIRECT
Legal
LEASE
Legal
PATIENT
WAIVERS
Legal/purchasing
SERVICE
CONTRACTS
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MANAGEMENT
PROJECT
FEMA,
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grants
GRANT/FUND
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CMO
IGA
COVID-19 PERSONAL ISOLATION U
Bonell/Good Samaritan Facility
PIF
30 -unit Apartment Building
available through June 7, 2020
AREA HOSPITALS
Refer convalescing
patients capable of self -care,
but unable to be housed due to
homelessness, congregate
living situation (correctional
inmate, group home resident,
etc.)
COVID-19
IT a®® PUBIC/PRIVATE PARTNERSHIP
WELD COUNTY
Leases building, responsible for
repairs, initial cleaning,
maintenance costs, trash
removal
IGA
WELD COUNTY PUBLIC
HEALTH DEPARTMENT
Director of Health makes
placement determination,
issues patient isolation order,
completes intake referral
paperwork for admission to PIF,
arranges transportation to PIF
through City GET
COVID-19 PATIENT
Patient taken to PIF for
recuperative period
CITY OF GREELEY
Inspects facility, identifies
repairs/maintenance needed
for occupancy. Contracts for
operational management,
site supervision,
meal delivery, cots/bedding,
patient supplies, cleaning
rooms upon patient discharge
PIF
Patient Intake by
Management
® If homeless, UW Housing
Navigation Center is
contacted to support
discharge/wrap around
services
WCPHD
Periodically assesses patient's
readiness for discharge
N".:7
V
COVID-19 PATIENT
® If homeless, discharged to
Weld's Way Home
Navigation Center;
• If correctional status,
returned to Weld County;
® If in other congregate care,
released accordingly
Chloe Rempel
From:
Sent:
To:
Cc:
Subject:
Attachments:
Roy Rudisill
Friday, April 17, 2020 9:42 AM
CTB
Don Warden; Bruce Barker; David Burns; Katie Wolff
Weld County Request Letter Non -congregate Sheltering to FEMA RA (1)
PIF budget . process 04 12 2020.docx; Weld County Request Letter Noncongregate
Sheltering to FEMA RA (1).docx
All, attached is the FEMA Request from Weld to the State and FEMA for support of funding of the non -congregate
sheltering operations. Please include this on the BOCC agenda for Monday. Please let me know if you have any
questions or if I can clarify any information on the document.
Roy Rudisill, Director
Office of Emergency Management
1150 0 R. Greeley, Co
970-381-0417 Mobile
970-304-6540 Office
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