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Home My WebLink About20200505.tiffRESOLUTION RE: APPROVE CRIME VICTIM SERVICES (CVS) GRANT APPLICATION FOR VICTIMS OF CRIME ACT (VOCA) PROGRAM FOR BILINGUAL ADVOCATE UNIT AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Crime Victim Services (CVS) Grant Application for the Victims of Crime Act (VOCA) Program for a Bilingual Advocate Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims Programs, commencing January 1, 2021, and ending December 31, 2022, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Crime Victim Services (CVS) Grant Application for the Victims of Crime Act (VOCA) Program for a Bilingual Advocate Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims Programs, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to submit said application electronically. cc-: S0C€ cIoc),acrcgcicO), c-recE.G) o� /a7/2-0 2020-0505 SO0041 CRIME VICTIM SERVICES (CVS) GRANT APPLICATION FOR VICTIMS OF CRIME ACT (VOCA) PROGRAM FOR BILINGUAL ADVOCATE UNIT PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of February, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditA,„,0 Weld County Clerk to the Board BY: Deputy Clerk to the Boar APP ED AS T C ty Attorney Date of signature: 02-/0/20 Mike Freeman, Chair Barbara Kirkmeyer 2020-0505 SO0041 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2021-2022 Victims of Crime Act (VOCA) grant application request DEPARTMENT: Sheriff's Office DATE: 1-28-2020 PERSON REQUESTING: Sonja Kohlgraf, WCSO's Budget Manager & Debbie Calvin, Program Director Victim Services Unit Brief description of the problem/issue: The WC Sheriff's Office requests approval to submit the 2021-2022 Crime Victim Services Funding application for VOCA funds to ongoingly support the Bilingual Victim's Advocate in the Victim Services Unit. The application is requesting $171,228, which will cover 95% salary and fringe benefit of the Bi-Lingual Advocate staff member, $5,223 in supplies and operating cost, $3,500 in travel and $15,566 in indirect cost. The application amount is $10,895 higher compared to the 2019-2020 grant award, which was $160,333. The increase is explained by estimated 3% COLA increases. In addition, the past award included equipment, which we did not request in this application but rather added travel allowance for the National Organization for Victim Assistance national training (allowable cost). The 2021-2022 VOCA grant requires a 20%, or $43,313 cash match based on the total application amount. The cash match is achieved by using the Program Director's salary in direct support of the Bi-Lingual services provided. In addition, the director position is covered 60% by VALE funds which are allowable funds for the cash match. The County Attorney has reviewed the language. The application needs to be submitted via the ZoomGrants portal and its deadline is 2/18/2020. A copy of the application is attached for your review. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the chair to sign the 2021-2022 VOCA grant application for $171,228, along with supporting grant documents. • Deny the grant application. This will lead to either increased general fund dollars or a reduction of services in the Victim Services program for the Sheriff's Office. • Schedule a work session to discuss further. Recommendation: Authorize the chair to sign and approve the 2021-2022 VOCA grant application for $171,228. Sean P. Conway Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro-Tem Approve Schedule Recommendation Work Session • Other/Comments: 2020-0505 Karla Ford From: Sent: To: Subject: Approve Barbara Kirkmeyer Thursday, January 30, 2020 6:26 AM Karla Ford Re: Please Reply - PA for VOCA 2021-2022 application request Sent from my iPhone On Jan 29, 2020, at 4:23 PM, Karla Ford <kford@weldgov.com> wrote: Please advise if you approve recommendation. Thank you! Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford al?.weldgov.com :: www.weldgov.com My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image002.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weldgov.com> Sent: Wednesday, January 29, 2020 3:24 PM To: Karla Ford <kford@weldgov.com> Subject: PA for VOCA 2021-2022 application request Hello Karla, Attached is the PA for the request to submit the application for the 2021-2022 VOCA grant funds and the actual form that we will submit via ZoomGrants if the BOCC approves.. I am not sure if the BOCC needs a work session on this. Debbie Calvin told me they had one the last time but I believe that was only because they were trying to add staff. In our case here, all stayed the same FTE related. Please let me know if you have any questions. Thank you for your assistance, Sonja Kohlgraf, MBA Budget/Business Manager Weld County Sheriff's Office Ph: 970-400-2872 <image001.jpg> 1 Karla Ford From: Sent: To: Cc: Subject: Approve. Sean Sean Conway Wednesday, January 29, 2020 7:39 PM Karla Ford Barbara Kirkmeyer Re: Please Reply - PA for VOCA 2021-2022 application request Sent from my iPhone On Jan 30, 2020, at 12:23 PM, Karla Ford <kford@weldgov.com> wrote: Please advise if you approve recommendation. Thank you! Karla Ford x Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordweldqov.com :: www.weldgov.com My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image002.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weldgov.com> Sent: Wednesday, January 29, 2020 3:24 PM To: Karla Ford <kford@weldgov.com> Subject: PA for VOCA 2021-2022 application request Hello Karla, Attached is the PA for the request to submit the application for the 2021-2022 VOCA grant funds and the actual form that we will submit via ZoomGrants if the BOCC approves.. I am not sure if the BOCC needs a work session on this. Debbie Calvin told me they had one the last time but I believe that was only because they were trying to add staff. In our case here, all stayed the same FTE related. Please let me know if you have any questions. Thank you for your assistance, Sonja Kohlgraf, MBA Budget/Business Manager Weld County Sheriff's Office Ph: 970-400-2872 1 ZCOMGRANTS Email This Preview Save as PDF Print Close Window AA • Colorado Division of Criminal Justice Office for Victims Programs CY21 & 22 Crime Victim Services (CVS) Grant Program 2/18/2020 deadline Weld County Sheriffs Office CY2021-2022 Grand for Bi-Lingual Advocate Unit Jump to: Oroanizational/Aoencv Information Project Overview Poo Q -Jots $ 171,228.00 Requested Project Contact Debbie Calvin dcal vineco.weld.co. us Tel: 970-397-5935 Additional Contacts skohigraf@co.weld.co.us,sreams@co.weid.co.us, bconnoliy@co.weld.co.us,cvsgrants@state.co.us,cvsgrants@state.co.us, DCJGMS@state.co.us Organizational/Agency Information jg Weld County Sheriffs Office _.__...._._...._..__...___.___......_- Telephone970-356-4015 1950 O Street Fax 720-652-4217 Greeley, CO 80631- Web www.weldsherift.com 1117 EIN 84-6000813 DUNS 075757955 Sheriff SAM 11/22/2018 Steve Reams Expires sreamsOco.weld.co.us 1. Full Legal Entity Name (This Is the Information that will be used on the Grant Agreement, if awarded. This entity must have the legal authority to enter into and sign a legal binding document on behalf of the organization.) e.g. Delta County dba Delta County Sheriffs Office. DCJ must collect and validate legal entity information prior to issuing grant awards. Weld County Sheriffs Office 2. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1950 "O" Street Greeley Co 80631-1117 3. Legal Entity County Enter the Legal Entity County where your agency is located. Weld 4. Enter the district information for the physical address of your organization. 04: Colorado US Congressional District (01-07) 13: State Senate District (01-35) 50 State House District (01-65) 19, Colorado Judicial District (01-22) rlj TOTAL Project Overview Lop Project Duration 1. Project Start Date Enter 01/01/2021 01/01/2021 2. Project End Date Enter 12/3172022 12/31/2022 Project Description 3. Please provide a general overview of your project. Two -sentence maximum. This project provides victims rights act services as well as victim advocacy and support for victims of crime to both English speaking and the Mono -lingual Spanish speaking community in the victims' preferred language of choice. Project Officials 4. Primary Contact: Name Enter salutation, first, last, title, agency. For most agencies, the Primary Contact is also the Project Director. If your Primary Contact is your Project Director, enter NA in each field for this position. Debbie Calvin, VSU Coordinator 5. Primary Contact: Email Address dcalvin@co.weld.co.us 6. Primary Contact: Phone Number 970397-5935 7. Primary Contact: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1950 "O" Street Greeley Co 80631-1117 8. Project Director: Name Enter salutation, first, last, title, agency. This is the person responsible for the daily project implementation. The Project Director can be the Primary Contact, but not the Financial Officer or Signature Authority. Debbie Calvin, VSU Coordinator 9. Project Director: Email Address 1950 "O" Street Greeley Co 80631-1117 E 10. Project Director: Phone Number 970-397-5935 11. Project Director: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street. Suite 1000, Lakewood, CO 80215-8957) 1950 "O" Street Greeley Co 80631-1117 12. Financial Officer: Name Enter salutation, first, last, title, agency. The Financial Officer is responsible for fiscal matters for the project & cannot be the same person as the Project Director or Signature Authority. Barbara Connolly 13. Financial Officer: Email Address bconnolly@co.weld.co.us 14. Financial Officer: Phone Number 970-400-4445 15. Financial Officer: Mailing Address Street Address, City, State, Zip + 4 (700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 "O" street Greeley co 80631-1117 16. Signature Authority: Name Enter salutation, first, last, title, agency. The Signature Authority is the individual authorized to enter into contracts on behalf of the applicant agency & cannot also be the Project Director or Financial Officer. Mike Freeman 17. Signature Authority: Email Address mfreeman@co.weld.co.us 18. Signature Authority: Phone Number 970-356-7204 19. Signature Authority: Mailing Address Street Address, City, State, Zip + 4 (700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 "O" street Greeley co 80631-1117 Documents L22 Documents Requested Application download template Required? Attached Documents * Financial Management Questionnaire (FMQ) [This will open in your browser. Please ✓ download first in order to complete and sign the fonm.j download template Sources of income Table download template Most Recent Audit and Management Letter (or Review if revenues under $300,000) ✓ Organizational Chart (See instructions) Job Descriptions (See instructions) Volunteer Job Description(s) Board Member List (Nonprofits only) Proof of nonprofit status (Nonprofits only) Sample timesheet (Staff & Volunteer - "See instructions for a list of timesheet requirements") Federally negotiated indirect cost rate agreement (See instructions) VOCA Volunteer Requirement Waiver download templet( VOCA Match Requirement Waiver download template Secretary of State Certificate of Good Standing (Nonprofits only) download template Public Awareness Campaign Documents (See instructions) ZoomGrantsTea is not responsible for the content of uploaded documents. Application ID: 157704 Becomes fan d Zoom...". on Redo. P,oNene7 CdfM w at OuestmuftZ¢m.... mn 02002.20 GantAnalystcorn.N rig. name.ZGeenh'and. N 2auMai4 o I9 YSJenw6 d GaWearygweq LLC. Crime Victim Services Funding Opportunity APPLICATION Released: January 6, 2020 Grant Period: January 1, 2021 to December 31, 2022 Applicants must upload the application and all required attachments into ZoomGrants and submit no later than 11:59 pm on February 18, 2020. Late Applications will not be accepted. Please read the Announcement and Application Instructions_for the _CY 2021 Er CY 2022 Crime Victim Services _Grant Program Funds prior to completing the application. Colorado Department of Public Safety Division of Criminal Justice Office for Victims Programs For more information, contact: Office for Victims Programs Office: 303.239.5719 Fax: 303.239.5743 Email: cvsgrantsnstate,co.us Toll Free: 1.888.282.1080 Website: https://www.coliorado.gov/pacificidcjicvs-funds ZoomGrants: https://www.zoomronts.com/z?,fiCV52122 rouits.coml?,fiCV52122 CY 2021 Ft CY 2022 Crime Victim Services (CVS) Grant Program Funds Application 1) Applicant Information Agency Name: Project Title: Weld Sheriffs Office ua if#cations and Sus tainabfi The Weld County Sheriffs Office's jurisdiction covers approximately 4,017 square miles with a population of 314,305 (United States Census). The year of establishment is around 1861 with the first Weld Sheriff being elected on December 2, 1861. The existing Community Policing philosophy of the Weld County Sheriffs Office has deputies working to be a part of the communities to assist the citizens in resolving the problems that affect the quality of life of that area. In an effort to be part of the community, the Sheriffs Office regularly participates in the neighborhood watch areas that are established throughout the districts. The Deputies view themselves as partners in the communities they serve and can provide citizens with resources beyond strictly those relevant to law enforcement. Deputies welcome the many opportunities to meet with the citizens in their assigned areas and appreciate citizen contact no matter the circumstances. The Weld Sheriffs Office houses the Victims Services Unit which provides services for crime victims within unincorporated Weld County as well as the Weld County jail, including Colorado Victims Rights Act compliance and the following municipal police departments: Platteville, Fort Lupton, Lochbuie, Dacono, Frederick, Firestone, and Mead. The Weld County Sheriffs Office also runs a jail capable of holding 850 inmates. inmates stay at the Weld County jail while they progress through the court system. While they are at the jail, staff members work to ensure that they are provided a safe, humane and wholesome environment and that they are treated with dignity and respect. In order to sustain the Victim Services Unit and the VOCA (Victims Of Crime Act) program, Weld County is diversifying the funding by covering expenses with Weld County General Funds, intergovernmental agreements with financial support from Police departments, VALE and VOCA grant awards. The VOCA grant award supports the majority of the Bi-Lingual VA position. Weld County has a robust accounting system, as well as policies and procedures in place that provide the capability to manage the VOCA grant award effectively. Page 1 of 17 Updated: 01 /24/2020 3) Applicant Type (select one) (� Not for Profit C State Agency - Higher Education (� Tribal Government (1 Local Government - DA's Office ( Local Government - K-12 Education (� Local Government - City or County C State Agency - Other 4), Type of Project Select the option that best represents the project for which you are seeking funds. If you select more than one Type of Project, you may need to complete more than one application. Please see the Application Instructions for more information or contact our office at cvsgrants®state.co.us for assistance. ❑ Child Advocacy Center Sexual Assault Nurse Examiner (SANE) 11 Court Appointed Special Advocates (cASA) ❑ Statewide Coalition D Domestic Violence/Sexual Assault Law Enforcement (Officer or Investigator Only) n Statewide/Multijurisdictional/Regional Public Awareness Campaign 0 Domestic Violence/Sexual Assault - Prosecution (Prosecutor or Investigator Only) Training (Statewide or Multijurisdictional NOT DV/SA/ Stalking Specific) ❑ Multidisciplinary Team ® ❑ Training (DV/SA/Stalking Specific) X Victim Services O n Other (Explain) Reset Project Type 5) W)ll clients served under this proposed CVS grant funded project be charged for services? 6) Has your project staff received Victim Rights Act training? (1 Yes No (: Yes (- No List the date of the most recent VRA training that was provided to your project staff and the name and title of the person who provided the training. This position is currently vacant; the future holder of this position will receive immediate comprehensive VRA training in person from the director. Last Victim Rights Act Training was summer 2019, Kim B. with the DCJ and all staff/volunteers attended. Page 2 of 17 Updated: 01 /24/2020 For more information on each source of funding including the purpose areas, eligibility criteria, match requirements and unallowable costs/activities, refer to the Appendix in the Application Jnstruc inns. (` S.T.O.P.VAWA (` State VALE (: VOCA Reset Funding Source The Victims of Crime Act (VOCA) Program funds projects that provide direct services to crime victims. Direct services include, but are not limited to: crisis intervention, emergency services, counseling, legal advocacy, civil legal services needed as result of the victimization, criminal justice and court support and training and coordination of volunteers who provide direct services to crime victims. To receive VOCA funds, an organization must provide direct victim services to crime victims and be operated by a public agency or a nonprofit organization, or a combination of both. Agencies must: • Have a record of providing effective services to victims of crime and financial support from sources other than VOCA, OR • Have substantial financial support from sources other than VOCA (25% of their annual budget) • Use volunteers • Assist victims in applying for victim compensation The remainder of this application is specific to the VOCA Grant Program. 7A) Does your agency assist victims with applying for victim compensation? O 7B) Does your agency use Volunteers? 7C) Are you a non-profit agency that can serve any age sex assault victim? (: Yes (' No (: Yes (— No Yes - I am a nonprofit agency that can serve ANY age sex assault victim, from infant to elderly, regardless of status as a vulnerable adult, or diminished capacities. (i No - Please select a reason why from the below: (] I am a nonprofit agency, but cannot serve any age sex assault victim I am a non profit agency, but do not serve sex assault victims I am not a nonprofit agency X 8) Does your agency currently receive CVS Funding (VOCA, STOP VAWA, SASP, and/or State VALE)? 9) Location • Yes - Our Agency currently receives CVS Funding (' No - Our Agency does not currently receive CVS Funding Please describe the location for the proposed project, including the availability of similar services within the area in relation to geography, population size and availability of other funding for crime victim services. (Limit of 4,000 characters) This project serves a 4,017 square mile area in Weld County Colorado, as well as 9 rural municipal police departments. The population of Weld County in 2018 was estimated at 314,305 according to the US census. This is the only Law Enforcement - based victim advocacy team serving the contracted areas and the only agency offering VRA compliance and direct on scene and by phone response for all VRA victims/witnesses in the contacted areas. Page 3 of 17 Updated: 01/24/2020 10) Project Description Please describe your proposed project in detail, including the need for the proposed activities and expenses requested. Include information about the specific underserved populations to be served. If applicable, applicants are also encouraged to include information on aspects of their proposed project that demonstrate innovation and repli_cabil_ity. See the Appfrcatr'on Instructions for more guidance on what should be included in this section. (Limit of 10,000 characters) The Weld County Victim Services Unit serves crime victims in the 19th judicial district, which has been identified as the third -highest need for system -based services in Spanish in the state of Colorado. The Bi-lingual Victim Services unit is the only unit in the 19th judicial district that was created to provide law enforcement Victims Rights and advocacy for the mono -lingual Spanish-speaking community. The bi-lingual advocate position offers direct service for both English-speaking and mono -lingual Spanish speaking victims in English or Spanish, depending the language of choice of the client. The Weld Victim Services unit provides comprehensive victim advocacy as well as ensures all Law Enforcement requirements listed in title 24 of the Colorado Revised statutes are met and documented. The unit offers immediate crises response for all new Victim Rights Act crime victims at the time of the report to taw enforcement. The bi-lingual advocate offers On -scene by phone or in person response to all VRA crime victims. Direct service responsibilities of this position include: confirmation that VRA was provided in writing, all required notifications have been made, followed by case evaluation to determine resources needed, a safety plan is addressed with client, assistance with criminal justice interviews for victims and witnesses, victim compensation application assistance offered for all VRA qualified clients, and an explanation of the criminal justice process is offered to all victims and witnesses. This position also ensures VRA compliance and documentation of compliance for law enforcement representatives of served agencies. Prior to the establishment of the Bi- Lingual VA Unit, services were soley provided to mono -lingual Spanish speaking clients through the use of land line. Additionally, some of the smaller or more rural agencies were often using witnesses to assist in communicating with mono- lingual Spanish speaking clients. The establishment of a unit that addressed this unmet became evident. Since the establishment of the unit, we have been able to not only provide comprehensive victim services to mono -lingual Spanish speakers, but also ensure appropriate and effective communication with officers that did not involve using witnesses or the children of the Victim. The bi-Lingual position is an important position as it is designed to ensure comprehensive victim services are provided to the under -served or at -risk population of the mono -lingual Spanish speaking community in Weld County. The need for direct services for the Spanish speaking community is extensive in Weld County and this position ensures that all clients have access to the resources available, expanding it to those who have limited English proficiency. This project was the first of its kind in Weld County Law Enforcement at its inception several years ago and the implementation of the program has proven to have intended as well as significant latent benefits for this under -served population. This position has also provided on -scene translation for officers with our more rural agencies that do not have access to a language line or an on duty Spanish speaking officer. The VOCA funded position as well as the direct supervisor of the position will be attending the National Organization of Victim Assistance Conference in July. This conference will provide the attendee with a comprehensive understanding of Victims' Rights at the national level as well as the affects of crime on under -served populations. 11) Collaboration Provide examples of projects that you have collaborated on with other agencies in your community to aid crime victims, and examples of how you will collaborate with other agencies on implementing the project for which you are seeking funding. If your project is designed to provide services to an uncle- rserved population, explain how you have already engaged with this community to ensure successful implementation of your project. (Limit of 4,000 characters) The Bi-lingual Advocate's primary duty is to ensure effective intervention and assistance for all clients, including those who are mono -lingual Spanish speaking or may experience challenges associated with the cultural and communication challenges that the community can face when interacting with the Criminal Justice process. This person ensures all community resources available for VRA victims of crime are offered to all clients, especially those with Limited English proficiency. This is accomplished through collaboration with both systems -based agencies such as the Greeley Police Department VSU and the 19th Judicial District Attorney's Office Victim Witness unit as well as non-profit agencies offering crime specific help such as a Womans Place (local Domestic Violence shelter) SAVA (sexual assault intervention and services) and Life -stories (local child advocacy center and CASA). The unit has had success throughout the years establishing trust with those who, due to cultural and language barriers, have a difficult time negotiating the criminal Page 4 of 17 Updated: 01/24/2020 ustice system and accessing resources. Additionally, the hi -lingual advocates often translate for the victim when accessing other community resources. The remainder of this page is intentionally left blank Page 5 of 17 Updated: 01 /2.4/2020 12) Victim Services Project Data Complete Tables 12A a 12B. In Table 12A, provide the number of victims (primary and secondary) who will receive services from the requested personnel and/or staff or volunteers used as match during the 24 -month project. In Table 126, check all the service types to be provided by the requested personnel and/or staff or volunteers used as match. Table 12A: Crime Types Est. # Victims % of Victims Type of Crime Child Abuse 6% 20 6% Child Physical Abuse or Neglect 0 0% Child Sexual Abuse Domestic and Family Violence 31% 100 31% Domestic and/or Family Violence Sexual Assault 19% 50 16% Child Sexual Assault 10 3% Adult Sexual Assault Underserved 44% Underserved - Violent Crimes 30% 50 16% Adult Physical Assault (includes Aggravated and Simple Assault) 0 0% Adults Sexually Abused/Assaulted as Children Est. # Victims % of Victims Type of Crime Underserved - Other Violent Crimes Cont'd 0% Bullying (Verbal, Cyber or Physical) 0 0% Burglary 0 0% Child Pornography 0 0% Hate Crime: Racial/Religious/Gender/Sexual Orientation/Other 0 0% Human Trafficking: Labor 0 0% Human Trafficking: Sex 0 0% Kidnapping (noncustodial) 0 0% Kidnapping (custodial) 0 0% Mass Violence (domestic/international) 20 6% Other Vehicular Victimization 20 6% Stalking/Harassment/Menacing 20 i - - 6% DUI/DWI Incidents 0 0% Teen Dating Victimization 5 2% Elder Abuse or Neglect 10 3% Robbery 10 3% Survivors of Homicide Victims Underserved - Other Violent Crimes 14% 5 2% Arson 0 Terrorism (domestic/international) LJH _ Other (Explain)I Other, Nonviolent crimes 0% 0 0% Identity Theft/Fraud/Financial Crime 0 0% Other (Explain) TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE GRANT PERIOD = I 320 Page 6 of 17 Updated: 01/24/2020 Table 12B: Types of Services Type of Service Type of Service (Continued) Information a Referral Other therapy G. El Information about the criminal justice process PI Individual counseling Information about victim rights, how to obtain notifications, etc. r-� I _ I Support groups (facilitated or peer) El Referral to other victim service programs U Emergency financial assistance N Referral to other services, supports a resources O Shelter/Housing Services Personal Advocacy/Accompaniment I Emergency shelter or safe house © Victim advocacy/accompaniment to emergency medical care n Transitional housing Victim advocacy/accompaniment to medical forensic exam r—� I 1 Relocation assistance T Ei Law enforcement interview advocacy/ accompaniment Criminal/Civil Justice System Assistance El Individual advocacy lC Notification of criminal justice events Flexam Performance of medical or nonmedical forensic or interview, or medical evidence collection Victim impact statement assistance LiImmigration assistance ''' Assistance with restitution 'I Intervention with employer, creditor, landlord, or academic institution Civil legal assistance in obtaining protection or restraining order Pi i I Child or dependent care assistance CD Civil legal assistance with family law issues X Transportation assistance CO Other emergency justice -related assistance Interpreter services ❑ Immigration assistance C' Emotional Support or Safety Services Prosecution interview advocacy/ accompaniment ...l Crisis intervention (in person, includes safety planning) IA Law enforcement interview advocacy/ accompaniment F1 Hotline/crisis tine counseling `` Criminal justice advocacy/accompaniment El On -scene crisis response I i Other legal advice and/or counsel Page 7 of 17 Updated: 01/24/2020 13) Goals and Objectives Please use the Goals and Objectives section below to describe the activities your project will undertake; DO NOT include activities that are already included in Tables 12A (Crime Types) and 12B (Types of Services). Your objective(s) must be measurable and tied to the personnel position(s)/consultant(s) and/or match personnel or volunteers requested in your Total 24 -Month Budget (if applicable). (Limit of 300 characters in goal fields and 300 characters in objective fields.) Please note: Narrative coals and objectives are optional for all projects EXCEPI° Multidisciplinary Teams, Statewide Coalitions and Public,: Awareness Projects. Number of Goals Needed (choose one): ❑1 ❑X2 ❑3 Goal 1 Maintain services and educate a team reflective of best standards throughout for Spanish speaking clients. the state for comprehensive victim/witness jective Objective Ps on Title Responsible Time Frame 1 Attend 1 community event per quarter for community outreach to the Spanish speaking community as well as volunteer recruitment for Spanish speaking volunteers. bi-lingual advocate and match -director of VSU 1-1-2021-12-31-2022 2 FTE to ensure all victim/witness related materials are offered in both English and Spanish bi-lingual advocate 1-1-2021-12-31-2022 Add Objective Delete Objective Goal 2 In accordance with C.R.S. 24-4.1-302.5, the victim advocates and volunteer victim advocates will provide, or confirm receipt of, Victims' Rights Act information, resources, referrals, Victims' Compensation information, advocacy, education and crisis support service to all victims of crime. Objective Objective Position Title Responsible Time Frame 1 Remain available 4 days per week, 24 hours a day for on call direct service bi lingual advocate 1-1-2021-12-31-2022 4 days a week, review all reports for VRA 2 compliance and VRA required activities and Ensure all required VRA events are entered into the Civicore system for all clients served. bi lingual advocate 1-1-2021-12-31-2022 Add Objective Delete Objective] 14) Overall Project Evaluation Please describe how you will measure the effectiveness of your project's services and activities and how you will evaluate the effectiveness of services requested in this application. Include information on how the evaluative data you have collected has influenced your agency's current service delivery and how it has informed the services you are requesting support for in this application. See the Application Instructions for more guidance on what should be included in this section. (Limit of 2,000 characters) Four demographic data -indicates there are%1,680 residents in WeTd County who identify as Hispanic or Latino; a s-ignificant j Page 8 of 17 Updated: 01/24/2020 number of these residents speak Spanish as their preferred or native language. The intention of this unit is to ensure that every crime victim is served in the language of which they feel most comfortable and to ensure that all crime victims are heard and understood and are provided services that are culturally sensitive. The unit will document any services that are provided through the use of the language line Vs provided by a responder speaking in the clients language of choice. We will also be administering a voluntary satisfaction survey to all survivors evaluating whether they feel that our staff was culturally responsive and the services offered met their needs. This program was initially started as a result of a comprehensive discussion with the Law Enforcement representatives served who identified the need for the mono -lingual VA unit. 15) Previous Performance 15A) CY 2017 - 2018 Award Please describe your agency's performance in regards to your previous CVS Grant Award (Grant Period 1/1/2017-12/31/2018): I. Did your agency successfully meet all projected goals and objectives as outlined in your grant agreement? II. Did your agency deobligate funds or fully expend your award by the 12/31/2018 deadline (if funds were deobligated, please include the amount)? If your agency received multiple awards, please provide the requested information for each award. If you did not have an award during this time period, please write N/A. (Limit of 4,000 characters) I. for this grant period, the Weld VSU met all goals and objectives. All reports have been submitted in full and prior to the due date. II. The agency has fully expended the award by the 12/31 /2018 deadline. 158) CY 2019 - 2020 Award Please describe your performance as a grantee to date for your current CVS Grant Award (Grant Period 1/1/2019-12/31/2020). Please include information on: I. Progress towards your projected goals and objectives as outlined in your grant agreement(s); II. Spending as outlined in your approved budget(s); and III. Timeliness and accuracy of financial and programmatic reports and payment requests f your agency receives multiple awards, please provide the requested information for each award. (Limit of 4,000 characters) I. As of the end of the 2019 year, the unit has not met the data projected clients served due to the vacancy of the VOCA funded position for the final quarter as well as the termination of the PTE bi-lingual position. The Weld Sheriff's Office is in process of hiring for the vacancy of the FTE bi-lingual advocate position that is funded by VOCA, which will result in progress toward meeting the client served goals for the grant cycle. The clients served will likely remain minimally impacted due to the termination of the PTE position (not funded by VOCA but part of the bi-lingual unit) as this modification to staffing reduces the bi-lingual on call days per month from 26 days per month to about 15 days per month. All other goals and objectives were met. All reports have been submitted in full and prior to the due date. II. Due to the position vacancy since early fall 2019, the program reported a much lower cost for CY2019. As of 12/31/2019, the agency has submitted a total cost of $43,592.96 out of a total CY2019-2020 budget of $160,333. III. All quarterly reports were correct and have been submitted in time. Payment requests have been submitted in time and payments were received for Qtr1-Qtr4. Page 9 of 17 Updated: 01/24/2020 15C) CY 2021 - 2022 Funding Request If this application is for more funds than your current CVS Grant Award(s) (Grant Period 1/1/2019-12/31/2020), explain why below. If not, write N/A. (Limit of 4,000 characters) The current CVS Grant 2021-2022 VOCA application requests a total of $171,228 compared to the 2019-2020 awarded $160,333. This reflects an 6.8%, or $10,895 increase, which is made up of COLA increases over 2 years and the fiscal impact of the increase in benefits. The remainder of this page is intentionally left blank Page 10 of 17 Updated: 01 /24/2020 Total 2 -Year Budget January 1, 2021 to December 31, 2022 'ersonnel Request ° (Limit of: 15 positions, 400 characters for additional funding narrative and 1,000 characters for position narratives): Position 1 Title: Bi-Lingual Advocate Name: TBD Total # hours for the per week position agency (max= 440hrs) works 40 Annual Budget Year 1 (CY21) % Paid by Grant (CY21) Total to be Paid by the Grant (CY21) 7 � e ' pld e t iFad bit the Grant (CY22) Natal to be Paid by the Grant for 2 Years Salary: $51,392.00 95.00% $48,822.00 $52,933.00 95.00% F50,286.00 $99,108 00 Fringe/ Benefits: $24,802.00 95.00% $23,562.00 $25,546.00 95.00% $24,269.00 $47,31.110 Additional funding for position939.00 O The existing position funds and 5% from is currently funded at Weld County General Fund. 95% through VOCA grant Total $146, Narratives: The Bi-Lingual notifications and Fringe benefits Advocate will provide 95% of other required VRA actions are comprised of retirement, his/her time to are taken and FICA, Medicare, serving victims documented. Life, Disability of VRA crimes and health insurance and ensuring VRA coverage. Add Personnel Position tDelete Personnel Position Total Personnel Requested: $146,939.00 Supplies a Operating Request") (Limit of 20 line Items and limit of 1,000 characters for narratives): List Requested Supplies & Operating Expense Total to be Paid by the Grant for 2 Years Phone Expense r- $1,340.00 co Narrative : The phone expense covers the monthly cell phone usage of the Bi-Lingual Advocate. amount of $1,440 is based on 2019 historical average, monthly cost and multiplied the cost for 2021. For 2022, an increase of 3% in cost has been applied. The 2021 budgeted by 12 to estimate the List Requested Supplies & Operating Expense Total to be Paid by the Grant for 2 Years Fuel Expense 11111 $2,923.00 • j co Narrative . Weld County covers 4017 square mites and this position requires an on -scene response county. The fuel expense covers the monthly fuel cost of the car that the Bi-Lingual to. The 2021 budgeted amount of $660.00 is based on 2019 historical average, monthly by 12 to estimate the the cost for 2021. For 2022, an increase of 3% in cost has been in any area of the Advocate is assigned cost and multiplied applied. List Requested Supplies Et Operating Expense Total to be Paid by the Grant for 2 Years Registration Fee for NOVA Conference F.--$960.00 _ Page 11 of 17 Updated: 01/24/2020 Narrative'': This registration fee is the cost to register the Bi-Lingual Advocate for the yearly NOVA (National Organization For Victim Assistance) conference, which offers a variety of training topics for victim advocates. Cost is based on historical registration fee. Add Line Delete Line Total Supplies Et Operating Requested: $5,223.00 Travel Request' (Limit of 15 line items and limit of 1,000 characters for narratives): List Itemized Travel' Request (Transportation, Per Diem, etc.) Total to be Paid by the Grant for 2 Years Hotel Expense to attend the NOVA conference $1,563.00 Narrative: The 2021 hotel cost is based on 5 nights $154 (2020 conference hotel rate) for the Bi-Lingual Advocate. The hotel cost for 2022 is increased by 3%. Conference hotel location for 2021 and 2022 is unknown at this point in time. List Itemized Travel Request (Trails etc.) Total to be Paid by the Grant for 2 Years Airfare to attend the NOVA conference $934.00 Narrative: The airfare is based on historical conference airfare cost for economy class. Conference location for 2021 and 2022 is unknown at this point in time. Total to be Paid by the Grant for 2 Years Meals per diem for NOVA Conference Travel $759.00 Narrative: Per diem meal rate is calculated for 2 travel days and 4 full days, using the 2020 conference location in Orlando GSA rate as an example. Cost is calculated for 2 travel days at GSA rate $49.50 and 4 full days at $66 = $363 increased by 3% for 2021 cost estimate of $374. The 2022 meal per diem estimate is $385 (an estimated 3% increase from the 2021 expense). List Itemized Travel Request (Transportation, Per Diem, etc.) Total to be Paid by the Grant for 2 Years Airport Parking and Transfers for COVA conference Narrative(D: $244.00 These cost will cover airport parking and the transfers from airport to hotel and back. The estimate is based on historical expense. Add Line Delete Line Total Travel Requested: $3,500.00 Equipment Request - (Limit of 5 line items and limit of 1,000 characters for narratives): Total to be Paid by the Grant for 2 Years List Itemized Equipment Request (durable, single item $5,000 and over) Narrative Page 12 of 17 Updated: 01/24/2020 Add Line Delete Line Total Equipment Requested: onsultants/Contracts Request® (Limit of 10 line items and limit of 1,000 characters for narratives): List Consultants/Contracts Request Hourly Rate of Pay Total to be Paid by the Grant for 2 Years Narrative®: Add Line Delete Line Total Consultants/Contracts Requested: Indirect Request® (if you do nor have a y negotiated indirect rate, click download the Indirect Cost Calculator Tool): 10.00% Show Indirect Cost Rate Calculation $155,662`10%= $15,566 De Minimis Rate requested for 2 yrs Total Indirect $15,566.00 Total Indirect Requested: $15,566.00 Page 13 of 17 Updated: 01/24/2020 Narrative: Are you requesting a Match Waiver? C Yes No 20% Match - Total Amount Required: $42,807.00 Personnel Match (Employees/volunteers of the applicant agency) Employee/Volunteer/Job Position (Full -Time Equivalent) (Limit 10 positions) Employee Deborah Calvin, Program Director of Victim Services Unit $42,807.00 In -Kind Narrative: The program director of the Victim Services Unit is an existing position and provides supervisory for the Victim Advocates, including direct service to victims and reporting requirements of all cases in the Victim Advocate Unit. She supervises the two employees in the unit (one of which is the Bi Lingual service advocate). Approx 49% of her salary (of Total $88,218 Sal Et FB) can be used as the cash match to satisfy the grant funding requirement. The director will complete the time sheet memo allocating the time eligible, and the time will be approved by a supervisor. Currently the program director's salary is paid for at 60% by VALE funds and 40% by Weld County general funds. Add Delete Line Cash Subtotal In -Kind Subtotal 42807,0}' Supplies and Operating Match O (Limit 10 line items) Cash In -Kind Narrative: Add Line Delete Line Cash Subtotal In -Kind Subtotal Travel Match© (Limit 5 line items) Cash In -Kind Add Line Delete Line Cash Subtotal In -Kind Subtotal Equipment Match (Limit 5 tine items) Cash In -Kind —_._._�__� -_ __ _._._... Narrative �`�: Page 14 of 17 Updated: 01/24/2020 Add Line Delete Line Cash Subtotal In -Kind Subtotal Consultants/Contracts Match'' (Limit 5 line items) Narrative: Cash In -Kind Aced Line e Narrative: Cash Subtotal In -Kind Subtotal In -Kind Total Match: Cash $42,807.00 Total Combined Match: $42,807.00 Page 15 of 17 Updated: 01 /24/2020 Grant Budget Summary Budget Categories Funding Request Cash Match In -Kind Match Totals Personnel $146,939.00 $42,807.00 $189,746.00 Supplies and Operating $5,223.00 $5,223.00 Travel $3,500.00 $3,500.00 Equipment Consultants/Contracts Indirect Costs $15,566.00 $15,566.00 Totals $171,22.00 $42,807.00 Total CVS Funds Requested: $171,228.00 Additional Use the narrative box below to provide any additional information pertinent to your agency's request for funds that was not addressed in the application questions. (Limit 1,000 characters) Page 16 of 17 Updated: 01/24/2020 Attachments The items listed must be included with your application packet and must be submitted in conjunction with your application in ZoomGrants by uploading the attachments under the "Documents" tab by the deadline of 11:59p.m. on February 18, 2020. Failure to include required attachments may affect funding decisions. Attachments that require you to use a template can be downloaded via the links below and found in ZoomGrants under the "Documents" tab. Required Attachments for ALL Applicants: Application n Financial Management Questions - click here to download and save the template to your computer Most Recent Audit or Financial Review Et Management Letter - The Division of Criminal Justice requires all grantees n to submit a current formal financial review (agencies with annual revenue of less than $300,000) or audit report (agencies with an annual revenue of $300,000 or more) with an accompanying management letter every year. Additional Required Attachments based on Project -Specifics: n Organizational Chart - required if requesting personnel or using personnel as match; highlight grant -requested match personnel and include new positions that would be added with grant funds as able Job Description(s) for grant -funded personnel and match staff/volunteers - if applicable Sample Timesheet(s) for grant -funded personnel and/or match volunteers - View an example of a timesheet and/or review a list of timesheet requirements. n Current Federally Negotiated Indirect Cost Rate Agreement - if applicable VOCA-specific Potential Additional Attachments: El Volunteer Job Description(s) - Applicants must use volunteers in some capacity within their organization to be eligible for VOCA funding or must submit the VOCA Volunteer Requirement Waive. r II VOCA Match Requirement Waiver - if applicable Page 17 of 17 Updated: 01 /24/2020 From: 7nomriranttJirslcac To: Deborah Calvin Subject Application Submitted: Cr2021.2022 Grand for A-ungual Advocate Unit Date: Monday, February 10, 2020 11:03:45 AM Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. <jlpp'//znamgrants com/intagec/cmallingo JPf> Thank you for submitting your 2021-22 Crime Victim Services (CVS) Grunt Application. From ZoomGmnts: Success! Your application has been submitted! Here is a link to the Print/Preview of your application. You can also save your application as a PDF from this link: bflp-//www ZoomGrants com/orintproo asp7rfpidu=89A86FIEB8FA40E09DIOC9A1ED1305EB&yrooidu=41330D678B7B4E03BCB9A2A6F9871847<htgts://trrldefense.proofpoint.com/v2/url? u=http-3A_www.ZoomGrants.com_printprop.asp-3Frfpidu-3D89A86FIEB8FA40E09D1 oC9A3ED 1305EB-26propidu- 3D41330D678B7B4E03BCB9A2A6F9871847&d=DwMCAg&c=A8J9jb3_ClsSlatombgkDA&r-PewrdBj571 w79f2LV_ASE9XKZjnRKtoSuVeBiHWEPck&m=iSpf0Qzg5k8jb22u0gA9TTIFtis4- f51J7bEEtLIDoI&s=vRz9_IFw_IGu4fYLYK4mzp_On3LC3rC IMy1uLjIZJNO&e=> We hope your experience using ZoontGrantsTM has been positive, and either way. we would like to hear from you. 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