HomeMy WebLinkAbout20201887.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #2 FOR YOUTH SUBSTANCE ABUSE
PREVENTION AND AUTHORIZE CHAIR TO SIGN AND ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #2 for Youth
Substance Abuse Prevention between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Weld County Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing July 1, 2020, and ending June 30, 2021, with further terms and conditions being as
stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #2 for Youth Substance Abuse Prevention between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign and electronically submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of June, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: da4,4) xito;„k.
Weld County Clerk to the Board
BY:
APP
Deputy Clerk to the Board
ounty torney
Date of signature: O6/?5/2o
Mike Freeman, Chair
224.7'7 O
oreno, Pro-Tem
Kevin D. Ross
r
cc:HL<1G)
3/25/21
2020-1887
HL0052
( - Ak 3713
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark Lawley
Deputy Director
Department of Public Health & Environment
DATE: June 9, 2020
SUBJECT: CDPHE FY20-21 Communities That
Care (CTC) Contract Amendment #2 —
Youth Substance Abuse Prevention
For the Board's approval is a continuation contract between the Colorado Department of Public
Health and Environment (CDPHE) and the Board of County Commissioners of Weld County
for the use and benefit of the Weld County Department of Public Health and Environment
(WCDPHE).
CDPHE provides substance use prevention funding to support local public health agencies
from monies received via marijuana tax revenues. The funding will be used to support staff
and efforts to implement the "Communities that Care" model to address youth substance abuse
prevention, including marijuana, opioids (including heroin or prescription drugs), and alcohol.
With the approval of the Board, the WCDPHE will enter into a continuation contract with
CDPHE beginning July 1, 2020, and ending June 30, 2021, for an amount not to exceed
$249,524.
Assistant County Attorney, Karin MacDougal, has reviewed the terms of this contract and
determined them to be acceptable.
The Board approved placement of this contract amendment on the Board's agenda via pass -around
dated June 5, 2020.
I recommend approval of this continuation contract with CDPHE for the Communities that
Care project.
06 /22
2020-1887
4Lo®52
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
CONTRACT AMENDMENT #2
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
VIP/MJ-CtC
4300 Cherry Creek Drive South
Denver, CO 80246
Original Contract Number:
17 FHLA 89340
Contractor:
Amendment Contract Number:
Board of County Commissioners of Weld County
2017*0142 Contract Amendment #2
1150 "O" Street, Greeley, CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, CO 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
July 1, 2016
June 30, 2021
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract Number
Federal Funding
State Funding
Other Funding
Term (dates)
Total
Type
Amount
Amount
Amount
Original Contract
17 FHLA 89340
$0.00
$199,527.00
$0.00
7/1/16-6/30/17
$199,527.00
GFCL #1
18 FHLA 101443
$0.00
$236,354.00
$0.00
7/1/17-6/30/18
$236,354.00
GFCL #2
18 FHLA 108234
$0.00
($23,000.00)
$0.00
3/29/18-6/30/18
($23,000.00)
Amendment #1
19 FHLA 109753
$0.00
$249,524.00
$0.00
7/1/18-6/30/19
$249,524.00
Option Letter#1
2017*0142 Option
Letter #1
$0.00
($20,000.00)
$0.00
3/21/19-6/30/19
($20,000.00)
Option Letter #2
2017*0142 Option
Letter #2
$0.00
$249,524.00
$0.00
7/1/19-6/30/20
$249,524.00
Amendment # 2
2017*0142
Amendment # 2
$0.00
$249,524.00
$0.00
7/1/20-6/30/21
$249,524.00
Current Contract Maximum
$1,141,453.00
Cumulative Amount
Page 1 of 4
Amendment Contract Number: 2017*0142 Amendment # 2
Ver 01.11.19
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8C85
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
for the use and benefit of
Weld County Department of Public Health and
Environment
,--DocuStitted by:
FVu,wtalA,
E}4487D842AE4A7.
Mike Freeman' Signature
C kii3M ofiBitMnoSligtiStlinfitci sago
Title of Person Signing for Contractor
2020-06-22
Date:
STATE OF COLORADO
Jared S. Polls, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
e—DoCuSigned by:
Usti. MrAoun,
a tA,D4yC_.
By: Igna ure
Lisa McGovern
Name of Executive Director Delegate
Procurement & Contracts Section Director
Title of Executive Director Delegate
Date:
2020-06-22
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
CDoeuSigned by:
38fill/k$C06644C4,
By: Signature
Travis. Yoder
Name of State Controller Delegate
controller
Title of State Controller Delegate
Contract Effective Date:
2020-06-23
-- Signature and Cover Pages End --
Page 2 of 4
Amendment Contract Number: 2017"0142 Amendment # 2
Ver. 27 01 2.0
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or July 1, 2020, whichever is later, and shall terminate on the
termination of the Contract or June 30, 2021, whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to Implement the "Communities that Care" model to
identify evidence -based or evidence -informed youth substance abuse prevention strategies and
identify sustainable local or regional strategies for ongoing implementation of youth substance
abuse prevention strategies.
The Parties now desire to increase funding and change Statement of Work for the following
reason: To continue services to the community as set forth in the Original Contract.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Signature and Cover Page for this Amendment.
B. The Parties now agree to modify Exhibit G, Statement of Work, of the agreement. Exhibit
G, Statement of Work, is deleted and replaced in its entirety with Exhibit G, Statement of
Work, attached to this Amendment for the following reason: To continue providing services
to the Community as set forth in the Original Contract.
C. The Parties now agree to modify Exhibit J, Budget, of the agreement. Exhibit J, Budget, is
deleted and replaced in its entirety with Exhibit J, Budget, attached to this Amendment for
Page 3 of 4
Amendment Contract Number: 2017*0142 Amendment #2 Ver 27.01.20
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
the following reason: To increase funding for the new term as set forth in the Original
Contract.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Page 4 of 4
Amendment Contract Number: 2017*0142 Amendment #2 Ver 27.01.20
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
EXHIBIT G
STATEMENT OF WORK
To Original Contract Routing Number: 17 FHLA 89340
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified
above.
I. Entity Name: Board of County Commissioners of Weld County
II. Project Description:
This project serves to reduce negative health outcomes among Colorado youth, including substance misuse,
violence, and delinquency. CDPHE is funding this project to prevent those health outcomes by reducing
risk and increasing protective factors in the lives of youth. Under this model, funded community coalitions
across the state assess the specific and well -researched risk factors (factors that increase the likelihood of a
problem behavior) and protective factors (factors that buffer someone from the risks of a problem behavior)
among the youth in their communities that impact substance misuse and violence. Communities then pick
from a menu of proven or evidence -informed practices to address the factors that have the highest needs
among local youth. Colorado youth in each of the funded communities across the state will benefit from
this project due to the increased presence of evidence -based strategies and programs in their community as
a result of organized coalition efforts to impact gaps in preventing risk or promoting protective factors.
III. Definitions:
1. Behavioral health: a continuum of services for individuals at risk of, or suffering from, mental,
behavioral, or addictive disorders, and behavioral health, and as a discipline, refers to mental health,
psychiatric, marriage and family counseling, and addictions treatment, and includes services provided
by social workers, counselors, psychiatrists, psychologists, neurologists, and physicians, as well as
nurse practitioners and physician assistants.
2. CDE: Colorado Department of Education
3. CDHS: Colorado Department of Human Services
4. CDPHE: Colorado Department of Public Health and Environment
5. CMP: Collaborative Management Programs funded by CDHS
6. CTC or Communities That Care: an evidence -based community engagement model identified as a
promising program by the Blueprints for Healthy Youth Development evidence -based registry.
Communities that Care includes 5 Phases of implementation:
Phase 1: Get Started
Phase 2: Get Involved
Phase 3: Develop Community Profile
Phase 4: Create a Plan
Phase 5: Implement and Evaluate
7. CU Anschutz: University of Colorado at Anschutz Medical Campus
8. DCJ: Division of Criminal Justice
9. DfC: Drug Free Communities Grant recipients from the Office of National Drug Control and Policy
10. HKCS: Healthy Kids Colorado Survey
11. LPHA: Local Public Health Agency
12. MCH: Maternal Child Health
13. OBH: Office of Behavioral Health at the Colorado Department of Human Services
14. Primary Prevention: As defined by the Centers for Disease Control's Principles of Prevention Guide,
primary prevention takes place BEFORE substance misuse (or other health behavior) initially occurs.
It involves programs and strategies designed to reduce the factors that put people at risk for substance
misuse or exposure. Or, they encourage the factors that protect or buffer people from substances.
15. PYD: Positive Youth Development is an approach that guides communities and organizations in the
way that they organize services, opportunities and supports. In practice, this approach incorporates the
development of skills, opportunities and authentic relationships into programs, practices and policies,
so that young people reach their full potential.
16. SB94: Programs funded by CDHS authorized through Senate Bill 94.
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EXHIBIT G
17. Socio-ecological model: CDC uses a four -level social -ecological model to better understand violence
and the effect of potential prevention strategies. This model considers the complex interplay between
individual, relationship, community, and societal factors.
18. State -funded prevention programs: Examples of state -funded prevention programs include the Tony
Grampsas Youth Services projects, sexual violence prevention programs, communities funded by the
Office of Suicide Prevention, LPHA Maternal Child Health, CDE grantees, collaborative management
programs, community substance misuse treatment programs funded by OBH, Senate Bill 94 programs,
Regional Accountable Entities funded by Health Care Policy and Financing, and other Division of
Criminal Justice programs.
19. Substance misuse: substance misuse among youth includes underage use of marijuana and alcohol
and the misuse of prescription drugs/opioids. Additional substances may be included in the definition
of substance misuse by a community if they have documented data of misuse or abuse among youth in
their community, excluding tobacco.
20. TGYS: Tony Grampsas Youth Services grants for primary prevention programs in communities.
21. UCB: University of Colorado at Boulder
IV. Work Plan:
Goal #1: Create healthy, thriving and resilient communities, free from violence and injury.
Objective #1: No later than the expiration date of this contract, reduce negative health outcomes among Colorado
youth, including substance misuse, violence, and delinquency by reducing risk and increasing protective factors in
the lives of youth.
Primary
Activity #1
The Contractor shall mobilize a high capacity group of stakeholders through steps of the
Communities That Care model, using data and priorities identified by each individual
community.
Sub -Activities
#1
1. The Contractor shall provide -full time Communities That Care Community
Mobilizers.
2. The Contractor shall recruit and retain key leaders and potential community board
members to participate in the CTC project, using guidance outlined in the CTC model.
3. The Contractor shall recruit and retain leaders of state -funded prevention and treatment
projects to participate in the CTC project, as available within the communities.
4. The Contractor shall use group facilitation skills and tools provided by CTC to help
guide the stakeholders engaged in the CTC process through the CTC process.
5. The Contractor shall revisit any milestones from Phases 1 and 2 needed to facilitate
coalition progress in achieving milestones from Phases 3-5.
6. The Contractor shall hold regular meetings of the stakeholders engaged in the CTC
process, a minimum of one (1) meeting of the stakeholders or a workgroup per month.
7. The Contractor shall complete the CTC Milestones process evaluation tool with the
support of the stakeholders engaged in the CTC process.
8. The Contractor shall have community stakeholders prepare for meetings.
9. The Contractor shall facilitate delegation of community prevention CTC project tasks,
including but not limited to collecting, organizing, and analyzing data; community
outreach and public relations; and CTC project meetings.
10. The Contractor shall train stakeholders engaged in the CTC stakeholder project to
expand community outreach.
11. The Contractor shall provide language interpretation at CTC project meetings, as
needed.
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Primary
Activity #2
The Contractor shall use local HKCS data and regional public data to generate a community
assessments that identifies gaps in prevention to reduce risk and increase protective factors that
improve youth health outcomes.
Sub -Activities
#2
1. The Contractor shall summarize data about risk and protective factors in the community
using a list of scales and indicators provided by CDPHE.
2. The Contractor shall coordinate data review with local public health staff who create the
existing local community health assessment required in the Public Health Act of 2008.
3. The Contractor shall lead the CTC workshops and other activities outlined in the relevant
phases of the Milestones with appropriate timing for effective community progress.
4. The Contractor shall complete additional assessments/data analysis to develop a clear
picture of gaps and resources to address risk and protective factors through evidence -based
primary prevention strategies and programs within the community, specifically related to
shared risk and protective factors that prevent substance misuse.
5. The Contractor shall identify existing prevention programs that can be leveraged to address
the strategies selected at each of the socio-ecological model levels.
6. The Contractor shall request data from relevant community stakeholders to further analyze
gaps in local efforts to reduce risk and increase protective factors among youth.
7. The Contractor shall review local or regional data released after the completion of the
existing community health assessment to further monitor priority risk or protective factors
that impact unhealthy youth outcomes, including substance misuse and violence.
8. The Contractor shall engage community members to assess risk and protective factors
driving prioritized problems based on selected prevention priorities.
9. The Contractor shall summarize these assessment results in an updated community health
assessment report on risk, protective and outcome data.
10. The Contractor shall complete the relevant activities and sections of the CTC Milestones
process evaluation tool for Phases 2-5, with the support of the workgroups, boards, and
other stakeholders engaged in the CTC project and with guidance from the CTC Coach.
11. The Contractor shall re -administer relevant Milestones, including relevant workshops for
the boards.
Primary
Activity #3
The Contractor shall develop a community action plans to prioritize primary prevention
strategies and programs that reduce risk and promote protective factors, specifically addressing
gaps in youth health outcomes identified in the assessment using the CTC model.
Sub -Activities
#3
1. The Contractor shall use the results of the community resource assessments (in
consultation with stakeholders engaged in the CTC project) to refine the geographic
areas/community(ies) appropriate for intervention within the community action plan.
2. The Contractor shall facilitate the CTC workgroups, community board, and key leader
board through the workshops and milestones for Phases 4-5 with appropriate timing
for effective community progress, with coaching from CDPHE.
3. The Contractor shall develop a process for setting prevention priorities based on
updated assessment data from that each community.
4. The Contractor shall identify and implement (in consultation with stakeholders
engaged in the Communities that Care project) a minimum of one (1) prevention
strategy from both the societal and community levels of the socioecological model to
impact selected risk or protective factors.
5. The Contractor shall include in the action plans activities that promote positive youth
development (PYD) and/or social development strategy policies, principles, and/or
practices throughout their community.
6. The Contractor shall use approved tools to conduct outcome -focused planning to
illustrate and connect the problems the CTC Coalitions and other stakeholders will
address, evidence -based strategies to address those problems, and anticipated
outcomes.
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EXHIBIT G
7. The Contractor shall work with CTC project members, members of the larger
communities and CDPHE to develop a comprehensive community action plans, using
evidence -based or evidence -informed strategies from the menu of prevention
strategies to be provided by CDPHE.
8. The Contractor shall develop budgets for implementation of prevention strategies
identified by the stakeholders engaged in the CTC project.
9. The Contractor shall identify process and outcome evaluation measures for each action
step and strategy implemented within the each community action plan with technical
assistance from UCB.
10. The Contractor shall complete the relevant activities and sections of the CTC
Milestones process evaluation tool for Phases 4-5, with the support of the
workgroups, boards, and other stakeholders engaged in the CTC project and with
guidance from the CTC Coach.
Primary
Activity #4
The Contractor shall document the implementation of specific action steps and related
evaluation measures from the community action plans, including successes and challenges the
stakeholders engaged in the CTC project encountered while implementing prevention strategies
that address common risk or protective factor gaps within the community.
Sub -Activities
#4
1. The Contractor shall be involved in the implementation of any primary prevention
strategies focused on risk or protective factors within the each community to avoid
duplication.
2. The Contractor shall document successes or challenges encountered by community
coalition members while implementing prevention strategies.
3. The Contractor shall track progress toward implementation of the steps outlined in the
community prevention action plan.
4. The Contractor shall discuss prevention activity updates in the community action plans with
the CDPHE contract monitor.
5. The Contractor shall document the implementation activities and challenges in their
progress reports to CDPHE.
6. The Contractor shall complete the appropriate sections of the CTC Milestones process
evaluation tool for Phases 4 and 5, with the support of the coalitions.
7. The Contractor shall use training and technical assistance from UCB to complete the
evaluation portions of the community action plans.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The Contractor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall participate in all required technical assistance meetings conducted by
the CDPHE CTC team.
3. The Contractor shall work with state- and/or federally -funded programs that exist within
their community, including but not limited to other funded prevention programs from CDE,
MCH, TGYS, CMPs, SB94, DfCs, OBH or DCJ.
4. The Contractor shall facilitate and document the implementation of the Milestones across
the five (5) phases of the Communities That Care model with fidelity, providing
justification for shifts made that make the model more responsive to local needs. The five
phases are described on the CTC website: http://www.communitiesthatcare.net/how-ctc-
works/, incorporated and made part of this Contract by reference.
5. The Contractor shall require the CTC Community Mobilizers demonstrate the skills
identified in the CTC Community Mobilizer job description and skill assessment provided
by the University of Washington.
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EXHIBIT G
6. The Contractor shall require any person supporting facilitation of the broader coalition to be
cross -trained as a CTC Community Mobilizers to support effective implementation and
coalition management, when needed.
7. The Contractor shall adhere to all CTC Plus license agreement requirements.
8. The Contractor shall require that all Community Mobilizers using the CTC Plus system
have successfully completed the Community Mobilizer Training, content mastery
assignment, and working with a CTC coach in advance of launching CTC Plus in their
communities,
9. The Contractor shall participate in monthly coaching calls, share updates, and request
support prior to implementation of milestones to the CTC Coach at CDPHE on the progress
of the activities and deliverables in the statement of work.
10. The Contractor shall include CTC Community Mobilizer staff on the monthly call for
needed TA and coaching on upcoming CTC phases and milestones.
11. The Contractor shall provide a list of schools in their community to the CU Anschutz
HKCS team to encourage focused recruitment of those schools in the HKCS.
12. The Contractor shall act as a liaison linking CU Anschutz HKCS staff to schools for
recruitment for survey administration.
13. The Contractor shall enter into a report sharing agreement with local schools to receive
HKCS scaled risk and protective factor reports once every two years, when possible.
14. The Contractor shall request technical assistance from UCB to interpret the results in the
scaled risk and protective factor reports that use HKCS data.
15. The Contractor shall assist in all data collection efforts from UCB in order to help with
continuous program quality improvement, as requested.
16. CDPHE will provide a menu of approved primary prevention strategies across the
socioecological model for implementation by communities. These strategies will be based
on the best available research and evidence for the prevention of risk and promotion of
protective factors in communities.
17. The Contractor shall select strategies for implementation in the community prevention
action plan from the menu of primary prevention strategies to be provided by CDPHE. The
Contractor shall employ a minimum of one (1) environmental strategy.
18. The Contractor shall create a proposal for any innovative strategies not currently on the
menu of primary prevention strategies using the approved CDPHE proposal template. The
Contractor shall provide the proposal via email to their assigned CTC Coach for review by
the entire CTC team for evidence -informed approaches.
19. CDPHE will review any innovative strategy proposal submission within ten (10) business
days of receipt and provide feedback and questions for further clarification.
20. The Contractor shall create a community action plans that meets the criteria set out in the
CDPHE community action plan guidelines.
21. The Contractor shall identify (in consultation with stakeholders engaged in the CTC
project) action steps to improve implementation of evidence -based prevention programs at
the individual and relationship levels of the socioecological model, also known as
Blueprints for Healthy Youth Development.
22. CDPHE will review and provide feedback on the community action plans and the
community implementation and evaluation plans within 15 business days.
23. The Contractor shall consult with their CTC Coach on feedback for the community action
plans and the community implementation and evaluation plans prior to strategy and
program implementation.
24. The Contractor shall consult with their CTC Coach prior to making action or
implementation and evaluation plan changes that would alter the objectives of either plan.
25. The Contractor shall review the community action plans with the Key Leader Board (KLB)
to highlight leveraged efforts and funding for selected strategies and programs and to
receive the KLBs advice and suggested changes prior to developing the community
implementation and evaluation plan.
26. The Contractor shall invite the CTC Coach, and the a relevant subject matter expert to
participate at least electronically in the implementation and evaluation planning meetings.
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EXHIBIT G
27. The Contractor shall comply with the National Standards for Culturally and Linguistically
Appropriate Services in Health Care (CLAS Standards) website
http://www.integration.samhsa.gov/EnhancedCLASStandardsBlueprintpdf as they relate to
health communications and is incorporated and made part of this Contract by reference.
28. The Contractor shall use current social marketing campaign materials provided by CDPHE,
when social norms change is selected as part of the community action plan.
29. The Contractor shall not use CTC funds to purchase ad space for existing statewide social
marketing campaigns.
30. The Contractor shall use only marijuana research or statements on the health effects
outlined by the Retail Marijuana Public Health Advisory Committee. These approved
health statements and factsheets are incorporated and made part of this Contract by
reference and are available on the following website www.colorado.gov/marijuana.
31. The Contractor shall use annual facilitation feedback from the key leader and community
board members as well as from the coach to identify opportunities for development and
quality improvement that will support program outcomes.
32. The Contractor shall attend identified trainings, including grantee meetings, the
Communities That Care model, effective facilitation strategies, positive youth development,
accessing data resources, prevention -science, and other trainings as identified to develop
the skills of staff working on the project.
33. The Contractor shall utilize the positive youth development rubrics (adult and youth
version) to build capacity and evaluate effective youth involvement aligned with HB 13-
1239 - Colorado Statewide Youth Development Plan's identified strategic efforts to achieve
positive outcomes for all youth.
34. The Contractor shall use the CDPHE-approved progress and final report templates, to be
provided by CDPHE. Information requested will align with the statewide evaluation plan
from UCB and continuous program quality improvement efforts.
35. The Contractor shall provide to CDPHE upon request written procedures related to gift card
purchase and handling. At a minimum, the procedures must include the following:
a. How the gift card inventory is tracked and maintained
b. Gift card storage and safeguards against theft
c. The primary person responsible for securing and distribution gift cards,
d. A gift card distribution log that records each gift card number, dollar
amount, and the printed name and signature of each gift card recipient.
36. The Contractor shall provide CDPHE with an updated staff roster of CTC Community
Mobilizers and other staff within two (2) weeks of any staffing change.
37. CDPHE will provide available Healthy Kids Colorado Survey data at the regional
level. www.healthykidscolo.org This information is incorporated and made part of this Contract
by reference.
Expected
Results
of Activity(s)
Reduce negative health outcomes among Colorado youth, including substance misuse, violence,
and delinquency by lowering risk and increasing protective factors in the lives of youth and
implementing evidence -based practices to address those factors using the Communities That
Care model across Colorado.
Measurement
of Expected
Results
Final progress and outcome evaluation results, including:
a. documented progress on the CTC Milestones
b. community action plan identifying how the community will address the priority risk
and protective factors related to improving youth health outcomes, including substance
misuse prevention.
c. implementation of community action plan, including evaluation activities
Page 6 of 7
Amendment Contract Number 2017'0142 Amendment # 2
Ver. 01.11.19
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
EXHIBIT G
Completion Date
Deliverables
1. The Contractor shall submit a progress report using a CDPHE approved
template.
No later than 9/30,
12/31, and 3/31
2. The Contractor shall submit a final Community Action Plans (Part 1)
that addresses the identified gaps found in the community assessment.
No later than 9/30
3. The Contractor shall submit a final community implementation and
evaluation plans (Part 2 of the Community Action Plan) that addresses
the identified gaps found in the community assessment.
No later than 12/31
4. The Contractor shall submit a final report that provides an overview of
all activities implemented in the five (5) years of funding.
No later than 6/30
V.
Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the CTC Coordinator. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports and other
fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at
set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue.
Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to
determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be
completed. The action(s) and time line for completion will be documented in writing and agreed to by both
parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must
email a request to the CTC Coordinator and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State
may exercise its rights under the provisions of this contract.
Page 7 of 7
Amendment Contract Number 2017'0142 Amendment # 2 Ver. 01.11.19
DocuSign Envelope ID: 00CAA7C8-A0F9.4225-AC16-7059B57D8CB5
Exhibit 1
COLORADO
Department of Public
Health b Environment
PREVENTION SERVICES DIVISION- 12 MONTH BUDGET WITH JUSTIFICATION FORM
Contractor Name
Weld County Department of Public Health and
Environment
Program Contact Name, Title,
Phone and Email
Rachel Freeman, CTC Supervisor,
970.400.2385, rfreeman@weldgov.com
Budget Period
July 1, 2020 - June 30, 2021
Fiscal Contact Name, Title,
Phone and Email
Tanya Geiser, Director of Administrative
Services, (970) 400-2122;
tgeiser@weldgov.com
Project Name
Communities That Care
Contract (CT or PO) Number
CT FHLA 202100000374
Expenditure Categories
Personal Services
Salaried Employees
Position Title
Description of Work
Gross or
Annual Salary
Fringe
Percent of
Time on
Proiect
Total Amount
Requested from
CDPHE
Health Ed Specialist I
CTC Carbon Valley Community Mobilizer to help
guide the coalition through the CTC planning and
implementation process.
$ 60,399.71
$ 23,513.61
100.0%
$ 83,913.32
Health Ed Specialist I
CTC Johnstown/Milliken Community Mobilizer to
help guide the coalition through the CTC planning
and implementation process.
$ 60,399.71
$ 23,513.61
100.0%
$ 83,913.32
CTC Program Supervisor
Supervisor for the 2 FTE CTC Community
Mobilizers and oversee the CTC process in both
CTC communities.
$ 76,530.91
$ 29,793.48
25.0%
$ 26,581.10
Division Director
Provide overall program administration, budget
management, and supervision of staff
$ 116,258.86
$ 45,259.57
1.75%
$ 2,826.57
Personal Services
Hourly Employees
Position Title
Description of Work
Hourly Wage
Hourly Fringe
Total # of
Hours on
Proiect
Total Amount
Requested from
CDPHE
Office Technician III
Will provide desktop publishing, design, and other
duties as required in fulfilling activitities.
$19.54
$7.92
100.0
$2,746.00
Total Personal Services (including fringe benefits)
$ 199,980.31
Supplies & Operating Expenses
Item
Description of Item
Rate
Quantity
Total Amount
Requested from
CDPHE
Communty Coalition Food
Meals for two Community Coalitions (majority evening meetings)
up to 48 meetings during the year with 7 participants each
meeting. Meeting/training schedule per CTC Implementation
model. ($9.50/person x 7 people x 48 meetings = $3,192). Food is
needed for community meetings in order to incentivize meeting
participation. Additionally, meetings may be held close to meal
times (i.e. over the lunch hour) so in order to achieve adequate
meeting participation, meals must be served.
$ 9.50
336.0
$ 3,192.00
Printing/Copies
Printing and photocopying @ (black and white 0.02 cents per copy
x 9,000 = $180; color @ 0.06 cents per copy x 1148= $68.88 [avg
$20.73/month]
$ 20.73
12.00
$ 248.76
Office Supplies
Office supplies and misc materials for 12 community coalition and
workgroup meetings for two Community Coalitions. ($10 x 12
meetings = $120)
$ 10.00
12.00
$ 120.00
Amendment Contract Number: 2017*0142 Amendment # 2
Page 1 of 3
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
Exhibit 1
PREVENTION SERVICES DIVISION- 12 MONTH BUDGET WITH JUSTIFICATION FORM
Contractor Name
Weld County Department of Public Health and
Environment
Program Contact Name, Title,
Phone and Email
Rachel Freeman, CTC Supervisor,
970.400.2385, rfreeman@weldgov.com
Budget Period
July 1, 2020 - June 30, 2021
Fiscal Contact Name, Title,
Phone and Email
Tanya Geiser, Director of Administrative
Services, (970) 400-2122;
taeiser@weldgov.com
Project Name
Communities That Care
Contract (CT or PO) Number
CT FHLA 202100000374
Youth Work Group Stipend
Stipends for existing youth work groups within Milliken/Johnstown
and Carbon Valley communities to assist in building leadership
capacity of young people through trainings and other youth
engagement events to encourage and incentivize pro -social
community involvement per the CTC model. (Carbon Valley youth
work group at $350 and Milliken/Johntown at $350= $700 total)
$ 350.00
2.00
$ 700.00
Youth Coalition Incentives
Youth advisor incentive items such as gift cards to reward at least
10 youth to partipicate in the Youth Advisory Board - five youth per
community. At least one youth member required per CTC
Implementation model. ($20 x 10 youth = $200)
$ 20.00
10.00
$ 200.00
Training and Conference
Registration
Training registration cost for 2 staff members to attend the Risk
and Protective Factor Conference. ($250 x 2 people = $500)
$ 250.00
2.00
$ 500.00
Total Supplies & Operating
$ 4,960.76
Travel
Item
Description of Item
Rate
Quantity
Total Amount
Requested from
CDPHE
Mileage Reimbursement
Round-trip mileage for CTC Community Mobilizers and Program
Assistant to work with specified community coalitions and
workgroups; and to attend required CDPHE-CTC trainings per CTC
Implementation model.
$ 0.555
2795.78
$ 1,551.66
Training and Conference
Lodging
Hotel cost for program staff to attend the Risk and Protective
Factor Conference. ($200/night x 2 people x 2 days = $800)
$ 200.00
4.00
$ 800.00
Training and Conference
Meals
Off -site meal cost for program staff to attend the Risk and
Protective Factor Conference ($40/day x 2 people x 3 days = $240)
$ 40.00
6.00
$ 240.00
Total Travel
$ r 2,593.66
Contractual
Subcontractor Name
Description of Item
Rate
Quantity
Total Amount
Requested from
CDPHE
Community Organization
Minigrant
Minigrants will support the implementation of community level
strategies as identified through the prioritization process and
community action plan in the Communities that Care Process.
Strategies will address risk factors (e.g. availability of drugs, low
neighborhood attachment, etc.) and protective factors (e.g.
opportunities for prosocial involvement, evidence -based programs
and strategies, etc.) within each CTC community. ($2000 x 2 CTC
Communities = $4,000)
$ 2,000.00
2.0
$ 4,000.00
Total Contractual
S 4,000.00
SUB -TOTAL OF DIRECT COSTS
$ 211,532.73
Indirect
Item
Description of Item
Total Amount
Requested from
CDPHE
Amendment Contract Number: 2017*0142 Amendment # 2
Page 2 of 3
DocuSign Envelope ID: 00CAA7C8-A0F9-4225-AC16-7059B57D8CB5
Exhibit J
PREVENTION SERVICES DIVISION- 12 MONTH BUDGET WITH JUSTIFICATION FORM
Contractor Name
Weld County Department of Public Health and
Environment
Program Contact Name, Title,
Phone and Email
Rachel Freeman, ClC Supervisor,
970.400.2385, rfreeman@weldgov.com
Budget Period
July 1, 2020 - June 30, 2021
Fiscal Contact Name, Title,
Phone and Email
Tanya Geiser, Director of Administrative
Services, (970) 400-2122;
tgeiser@weldgov.com
Project Name
Communities That Care
Contract (CT or PO) Number
CT FHLA 202100000374
Federally -Negotiated Indirect
Cost Rate
CDPHE-Negotiated Indirect
Cost Rate
CDPHE negotiated indirect rate for 2020 = 17.96%; would like to use our 2021 indirect rate for direct costs
in 2021 once that rate has been determined.
$ 37,991.27
De minimis Indirect Cost Rate
Total Indirect
$ 37,991.27
TEiTAL
" ` 2+ 4 24.00
Amendment Contract Number: 2017*0142 Amendment # 2 Page 3 of 3
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID*
COLORADO DEPT OF PUBLIC @00001926
HEALTH/ENVIRONMENT
Contract Name*
COMMUNITIES THAT CARE - YOUTH SUBSTANCE ABUSE
PREVENTION FY20-21 CONTRACT AMEND #2
Contract Status
CTB REVIEW
Contract ID
3713
Contract Lead*
TGEISER
❑ New Entity?
Parent Contract ID
Requires Board Approval
YES
Contract Lead Email Department Project
tgeiser@co weld co_us
Contract Description*
FY20-21 COMMUNITIES THAT CARE - YOUTH SUBSTANCE ABUSE PREVENTION CONTRACT
2017*0142A2
Contract Description 2
PREVIOUS CONTRACT NUMBER: 19 FHLA 109753
ORIGINAL CONTRACT NUMBER: 17 FHLA 89340
Contract Type*
CONTRACT
Amount *
$249,524.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department
HEALTH
Department Email
CM-Heatth@weldgev corn
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELD
GOV.COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
1879
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date
06/15/2020
Due Date
06111/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
07/01/2020
Review Date*
04/10/2021
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date*
06/30/2021
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06/18/2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/22/2020
Originator
TGEISER
Contact Type Contact Email
Finance Approver
BARB CONNOLLY
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
06/18/2020
Tyler Ref #
AG 06220
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
06/18/2020
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