HomeMy WebLinkAbout20202927.tiffRESOLUTION
RE: APPROVE FEDERAL FISCAL YEAR (FFY) 2021 PROGRAM PLAN AND BUDGET
FOR CHAFEE FOSTER CARE INDEPENDENCE PROGRAM (CFCIP) AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Federal Fiscal Year (FFY) 2021
Program Plan and Budget for the Chafee Foster Care Independence Program (CFCIP) from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, to the Colorado Department of Human
Services, Division of Child Welfare, commencing October 1, 2020, and ending September 30,
2021, with further terms and conditions being as stated in said plan and budget, and
WHEREAS, after review, the Board deems it advisable to approve said plan and budget,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Federal Fiscal Year (FFY) 2021 Program Plan and Budget for the
Chafee Foster Care Independence Program (CFCIP) from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, to the Colorado Department of Human Services, Division of Child Welfare,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said plan and budget.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of September, A.D., 2020, nunc pro tunc October 1, 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditift46) j1O•ok,
Weld County Clerk to the Board
County • ttorney
Date of signature: c 12g12o
cc%HSD
oq/29/20
Mike Fr;eman, Chair
Steve oreno, Pro -Tern
Kevin D. Ross
2020-2927
HR0092
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: September 16, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Chafee Foster Care Independence Program (CFCIP)
Services Plan and Projected Budget, SFY 2020-21
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services Chafee Foster Care
Independence Program (CFCIP) Services Plan and Projected Budget, SFY 2020-21
(attached). The Department is requesting to continue the Chafee Foster Care Independence
Program (CFCIP), a federally funded program that provides age appropriate independent living
services to youth, ages 14 through 23.
The Plan has been developed in accordance with State Department of Human Services rules.
The plan is effective October 1, 2020 -September 30, 2021. The Department is requesting
$73,795.00. This is an increase of $9,973.00 over last year. These monies partially fund
services for youth emancipating and are augmented with other funds.
The Plan and Projected Budget are due to the State by Friday, September 25, 2020.
I do not recommend a Work Session. I recommend approval and submission of the Plan and
Projected Budget and authorize the Director and Chair to sign.
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve
Recommendation Work Session
Schedule
X via ndd
)f'
Other/Comments:
Pass -Around Memorandum; September 16, 2020 — CMS 4112
2020-2927
o'i /23
Karla Ford
From:
Sent:
To:
Subject:
Approve
Barbara Kirkmeyer
Wednesday, September 16, 2020 9:51 PM
Karla Ford
Re: Please reply - PA FOR ROUTING: 2020-21 Chafee Plan (CMS 4112)
Sent from my iPhone
On Sep 16, 2020, at 4:49 PM, Karla Ford <kford@weldgov.com> wrote:
Please advise if you approve recommendation. Thank you!
Karla Ford )1
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kfordt weldoov.com :: www,weldcov.com :.
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image003.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tobi Cullins <cullinta@weldgov.com>
Sent: Wednesday, September 16, 2020 4:35 PM
To: Karla Ford <kford@weldgov.com>
Cc: Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; HS Contract Management<HS-ContractManagement@co.weld.co.us>; Jamie
Ulrich <ulrichjj@weldgov.com>; Lennie Bottorff <bottorll@weldgov.com>; Tami Grant
<tgrant@weldgov.com>
Subject: PA FOR ROUTING: 2020-21 Chafee Plan (CMS 4112)
Karla,
Please see PA for routing. We are not requesting this as urgent but if you are able to gain approval by
Monday morning, we are attempting to get this on the Agenda for Wednesday, September 23. We
understand this may not be feasible considering the timing in the week.
Thank you.
Regards,
Tobi A. Cullins
Contract Management and Compliance Coordinator
1
3'
COLORADO
c Office of Children,
CDHS 'TM Youth & Families
Division of Child Welfare
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Please complete all portions of the plan for the Chafee Foster Care Independence Program (Chafee) .
This Chafee Program Services Plan is hereby submitted for WELD COUNTY (Indicate host county name) , for the
performance period of October 1 , 2020 through September 30 , 2021
The Plan includes the following :
Completed and Signed " Request for State Approval" form
Completed " FFY21 Program Plan Cover Page" form
• Completed "Statement of Assurances" form
® Completed " Narrative Summary and Program Description " form
® Completed and Signed " Regional Collaborative MOU (s) " (if applicable)
• Completed " Financial Pre-award Questionnaire" form
® Completed " Budget and Budget Justification Form Workbook"
o Completed " Population to be Served " Worksheet
o Completed " Budget Template" Worksheet
Completed "Workload Worksheet" (for each worker)
This Chafee Program Services Plan has been developed in accordance with State Department of Human Services
rules and is hereby submitted to the Colorado Department of Human Services, Division of Child Welfare for
approvals if the enclosed proposed Chafee Program Services Plan is approved , the plan will be administered in
conformity with its provisions and the provisions of State Department rules and plan requirements .
Contact Information :
Primary Contact:
Name: Jasmin Dominguez Phone : 970-400-6761
Title : Chafee Worker Email : jdominguez@weldgov. com
Supervisor/Administrator Contact:
Name: Karina Amaya Phone : 970-400-6763
Title : Youth & Adult Employment and Training Manager Email : kamaya@weldgov.com
Accsunting Contact:
Name: Lennie Bottorff Phone : 970-400-6537
Title: HS Division Head Business/Fiscal Email : bottorll@weldgov. com
By signing below, you verify that the information provided in this plan is correct and current and the county
agrees to provide services in accordance with this plan . Your signature also acknowledges agreement to the
statement of assurances found herein . If two or more counties propose this plan , the required signatures below
ar „ to be completed by ach participant county . Please attach an additional igna ure page as needed .
-7,--Crtt6,6L-41 11/4 t) Q I
S` ' nature , Director, County Department of Human Services DATE
7-t•-1) /- SF 2 3 2020
Signature, CHAIR, BIARD OF COUNTY COMMiSSI • NERS or Appointed Representative DATE
Page 1 of 35 > 02 02 67(6 )
4q;*, gw COLORADO
Office of Children,
c o H s Youth Families
flies
TM
Division of Child Welfare
CHAFEE PRO R.A '�, SERVICES PLAN
Federal Fiscal Year ( FFY) 2021 PRtG A PLAN COVER PAGE
Period of Performance: October 1 , 2021 to September 3O 2021
Chafee Case Management and Support Services
® Education and Training Voucher ( ETV) Services
® National Youth in Transition Database ( NYTD ) Services
Hest County Name : Weld County
Fiscal Agent : Weld
Host County DUNS Number : 7575795
Re ? ionat Chafee Collaborative Counties :
e This section should be utilized to identify other counties which your program wilt be serving
in FFY21
® identify the counties that your program has an official collaboration with (signed MOU ® see
page 11 for the template)
• It should also be used to designate those counties that aren ' t being served by an existing
Chafee program where your program is witting to serve .
* For those counties that you include in this section they wilt be added to your county for the
purposes of the calculation of your annual award .
• If two or more counties identify the same county that they are witting to serve the
calculation wilt be split between those counties for the award .
Collaborative Counties (please indicate if you have an MOU with each county listed) :
10 MOU : Yes : No :
2 . MOU : Yes : No :
3m MOU : Yes : No :
4 . MOU : Yes : No:
5 . MOU : Yes : No:
,r�:,. 'i'lliS. r 4 �t c amb,,.
fn ,.ve, S J� .''wY tr�.:c0�f i12b'�' �� +'•,'l Contracted : _ encyyy(� Name (if �Q5pd���� licab � �� FA
Ld' O d '� n. Ex'Za VW
/f ' 1%i sifrt' '' � 1 i\ 'icaysffeStI:4iv'ara‘'^r; t.4'''." 1.:idt "
Name of Agency Contracted to Provide Chafee Services sgin behalf of the County:
Agency Name :
Page 2 of 35
CHAFEE PROGRAM SERVICES PLAN
STATEMENT OF ASSURANCES
The following County(ies): Weld County assure that, upon approval of the Chafee Program Services Plan and
notice of funding, the following will be adhered to in the implementation of the Chafee Program Services Plan:
Chafee Program - Federal and State Required Statement of Assurances:
1. Funds shall be used exclusively for the purposes specified in the plan (12 CCR 2509-4 (7.305.41);
2. Funds shall not be used to supplant, duplicate, or replace existing child welfare funds and;
3. Funds shall not be used for county budget shortfalls;
4. Assistance and services shall be provided only to Chafee-eligible youth [Social Security Act (SSA), Title
IV -E, Section 477(b)(3)(A)] on a voluntary basis;
5. Not more than 30 percent of the amounts allocated for Chafee for a fiscal year (performance period)
will be expended for room and board for youth who have left foster care because they have attained 18 years
of age and have not attained 21 years of age [SSA Section 477(b)(3)(B)];
6. None of the amounts paid to the County Department from its Chafee award will be expended for room
and board for any child who has not attained 18 years old [SSA Section 477(b)(3)(C)];
7. The County Department will make every effort to coordinate the Chafee program receiving funds with
other Federal and State programs for youth (especially transitional living youth projects funded under part B of
Title III of the Juvenile Justice and Delinquency Prevention Act of 1974), abstinence education programs, local
housing programs, programs for disabled youth (especially sheltered workshops), and school -to -work programs
offered by high schools or local workforce agencies [SSA Section 477(b)(3)(F)];
8. Youth participating in the program under this section will participate directly in designing their own
program activities that prepare them for independent living and the youth will be required to accept personal
responsibility for living up to their part of the program [SSA Section 477(b)(3)(H)];
9. The County Department will enter data on services into the State automated reporting system
(Colorado Trails);
10. The County Department will assure that National Youth in Transitions Database (NYTD) program
evaluation and youth survey requirements are met; and
11. Ensure all youth 18 to 21 have documents that demonstrate legal presence in the United States before
Chafee services are provided [SSA Section 472(a)(3), Immigration and Nationality Act (INA) Section 245A(h), and
INA Section 210(f)].
12. Chafee services and funding are utilized only for those youth who qualify according to the eligibility
standards contained in 12 CCR 2509-4 (7.305.42).
The County's Chafee Program Services Plan is required to be approved annually. Given that services are not
standardized across counties, it is important to provide detailed bullets of information about a County's
projected services.
According to Volume 7, the Chafee Program is a federally funded statewide independent living program that is
county administered.
The purpose of the Chafee Program is to provide flexible funding to enable programs to be designed and
conducted for the following purposes [SSA Section 477(a)]:
1. Support all youth who have experienced out -of -home placement at age 14 or older in their transition to
adulthood through transitional services such as assistance in obtaining a high school diploma and post-
secondary education, career exploration, vocational training, job placement and retention, training and
opportunities to practice daily living skills, substance abuse prevention, and preventative health activities;
2. Help children who have experienced foster care at age 14 or older achieve meaningful, permanent
connections with a caring adult;
Page 3 of 35
3. Help children who have experienced foster care at age 14 or older engage in age or developmentally
appropriate activities, positive youth development, and experiential learning that reflects what their peers in
intact families experience;
4. Provide financial, housing, counseling, employment, education, and other appropriate support and
services to former foster care recipients between 18 and 21 (or 23) years of age to complement their own
efforts to achieve self-sufficiency and to assure that program participants recognize and accept their personal
responsibility for preparing for and then making the transition from adolescence to adulthood;
5. Make available vouchers for education and training, including postsecondary training and education, to
youths who have aged out of foster care;
6. Provide the services to children who, after attaining 16 years of age, have left foster care for kinship
guardianship or adoption, and
7. Ensure children who are likely to remain in foster care until 18 years of age have regular, ongoing
opportunities to engage in age or developmentally appropriate activities.
8. These services shall supplement existing independent living resources and programs in county
departments, residential child care facilities and child placement agencies, and by federal statute, shall not
replace or duplicate existing services.
Chafee Program funds shalt not exceed 30% of a counties budget or be used for room and board for a youth under
eighteen (18) years of age.
NARRATIVE SUMMARY AND PROGRAM DESCRIPTION
It is acknowledged that the eligible youth for Chafee services per 12 CCR 2509-4 (7.305.42) represents a diverse
population with many different developmental needs. For certain questions there is a request to provide
information on how each population will be addressed by the department of human/social services and/or the
Chafee program. It will be important to differentiate the services that are available when there is continued
DHS/DSS involvement as opposed to when this is no longer an option.
When completing each section please provide the requested information for the two separate identified
populations:
• Population #1: 14 through 17 -year -olds.
• Population #2: 18 to 23 -year -olds.
Positive Youth Development (PYD) is extremely important in guiding service implementation and should be
taken into consideration and documented throughout the annual plan. The PYD principles are provided below.
• Strengths -based - Taking a holistic approach that focuses on the inherent strengths of an individual,
family or community, then building upon them.
• Inclusive - Addressing the needs of all youth by ensuring that our approach is culturally responsive.
• Engaging youth as partners - Ensuring the intentional, meaningful, and sustained involvement of youth
as equitable partners in the programs, practices, and policies that seek to impact them.
• Collaborative - Creating meaningful partnerships within and across sectors to effectively align our
work.
• Sustainable - Addressing long-term planning through funding, training, capacity building, professional
development, and evaluation in order to ensure ongoing support and engagement of youth.
Page 4 of 35
Identification, Outreach, and Waitlist:
I. Describe in bulleted detail how the program will identify and engage youth eligible for Chafee services in each
of the eligible populations.
Population #1:
Referred to Chafee by the Weld County Department of Human Services (WCDHS) Child Welfare
(CW) through Family Engagement Meetings (FEM), Team Decision Making (TDM) meetings,
Crystal Reports, Permanency Round Tables and Adolescent Care Exceptions Reports.
• Outreach process: Referral received by Youth Programs Case Manager/Chafee Worker, contact
made with youth, assessment completed with discussion regarding Chafee being a voluntary
program, Transition Plan created with the youth, provide ongoing support and services focused
on the identified outcomes in the Transition Plan.
Population #2:
• Referred to Chafee by the Weld County Department of Human Services (WCDHS) Child Welfare
(CW) through Family Engagement Meetings (FEM) Team Decision Making (TDM) meetings,
Crystal Reports, Permanency Round Tables and Adolescent Care Exceptions Reports.
• Additionally, referred to Chafee by the Weld County Department of Human Services (WCDHS)
Child Welfare (CW), State Educational and Training Voucher (ETV) list, Permanency Round
Tables, or Kinship caseworker.
• Outreach process: Referral received by Youth Programs Case Manager/Chafee Worker/Chafee
Worker contact made with youth, assessment completed with discussion regarding Chafee
being a voluntary program, Transition Plan created with the youth, provide ongoing support
and services focused on the outcomes in the Transition Plan.
II. Describe (in bulleted format) how the county will verify a youth meets the citizenship or qualified alien
requirements before accessing Chafee services [SSA Section 472(a)(3), INA Section 245A(h), and INA Section
210(f)].
• At the time of their referral to the program, each applicant must verify lawful presence in the
United States by the following:
Produce either:
o Valid Colorado Driver's License or a Colorado Identification Card issued pursuant to Article 2 of
Title 42, C.R.S.; OR
o A United States Military Card or Military Dependent's Identification Card; OR
o A United States Merchant Mariner Card; OR
o A native American Tribal Document; OR Page 5 of 29
o Any other document authorized by rules adopted by the Department of Revenue; AND Execute
an Affidavit stating that: He or she us a United States citizen or legal permanent resident; OR
o He or she is otherwise lawfully present in the United States pursuant to the federal law
Page 5 of 35
III. Describe how the program will operate a waitlist if there is a need for one. Include how the program will
prioritize youth with the most need and on what criteria this is based.
• The primary Youth Programs Case Manager/Chafee Worker will meet with each young adult
referred to Chafee. During the initial assessment, mutually agreed upon goals and outcomes
will be developed. Although Weld County does not project moving toward a waiting list for
Chafee services, if Weld faces challenges and must initiate a waiting list process, young adults
facing the most challenging barriers will be prioritized by:
1. Young adults currently experiencing homelessness.
2. Young adults who have aged out of foster care, are not enrolled in secondary education and have not
obtained a High School Diploma or equivalency.
3. Young adults who have aged out of foster care and are unemployed.
4. Young adults who have aged out of foster care and are underemployed.
5. Young adults who may age out of foster care within 12 months.
6. Young adults ages 16 through 17 currently in out -of -home placement.
7. Young adults ages 14 through 15 currently in out -of -home placement.
o If Weld County must implement a waiting list, foster youth/young adults will be
provided with alternative services available through Employment Services of Weld
County (ESWC) whenever possible. Alternative available programs include Pillars for
Successful Independence (PSI), Resources for Independence Success and Employment
(RISE — developed through HB18-1319), Governors Summer Job Hunt (GSJH), and
Workforce Innovation and Opportunity Act (WIOA).
Program Narrative: Describe in bulleted detail and short summary how the program will design and deliver
individualized services to achieve the purposes below.
I. Legal permanency and lifelong connections
A. Describe how the County child welfare agency will help young people identify, develop, and strengthen
relationships with family, kin, mentors, and other supportive adults through the course of ongoing casework
practice for youth who continue to have ongoing involvement with child welfare.
Population #1:
• Youth Programs Case Manager/Chafee Worker provide monthly independent living workshops.
In addition to the many issues that are covered, workshops also address issues related to
appropriate social skills, maintaining relationships, techniques for reaching out to others, and
developing their own social traditions. Beginning with their initial involvement in a case, Youth
Programs Case Manager/Chafee Worker are educating foster and adoptive parents, placement
staff, caseworkers, and kinship providers regarding the importance of their continuing
involvement and support of youth after they leave the child welfare system in order to support
their successful emancipation.
• Youth Programs Case Manager/Chafee Worker participate in Team Decision Making (TDM)
meetings, Family Engagement Meetings, Permanency Round Tables, (participate in other
Page 6 of 35
counties), youth voice permanency round tables (participate in other counties), monthly
staffing's and permanency reviews in order to develop appropriate planning related to
emancipation from child welfare and to prepare for appropriate permanency and ongoing
supportive relationships.
• Youth Programs Case Manager/Chafee Worker complete the Youth Connections Scale with
youth entering the program. Youth Programs Case Manager/Chafee Worker use the
information gathered from this assessment to help encourage youth to continue building on
connections that they have already identified in their life. Youth Programs Case
Manager/Chafee Worker will also encourage youth to share this information with their team so
that their Caseworkers, Guardian ad Litem (GAL), Court Appointed Special Advocate (CASA)
Workers, Foster Parents and anyone else involved can help nurture these relationships while
youth are in care.
• Youth Programs Case Manager/Chafee Worker will refer youth to the Pillars for Successful
Independence Program (PSI). This program offers workshops for only our youth ages 14-16.
Population #2:
• Youth Programs Case Manager/Chafee Worker provide monthly independent living workshops.
• In addition to the many issues that are covered, workshops also address issues related to
appropriate social skills, maintaining relationships, techniques for reaching out to others, and
developing their own social traditions.
• Beginning with their initial involvement in a case, Youth Programs Case Manager/Chafee
Worker being educating foster and adoptive parents, placement staff, caseworkers, and kinship
providers regarding the importance of their continuing involvement and support of youth after
they leave the child welfare system in order to support their successful emancipation.
• Youth Programs Case Manager/Chafee Worker participate in Team Decision Making (TDM)
meetings, Family Engagement Meetings, Permanency Round Tables, (participate in other
counties), youth voice permanency round tables (participate in other counties), monthly
staffing's and permanency reviews in order to develop appropriate planning related to
emancipation from child welfare and to prepare for appropriate permanency and ongoing
supportive relationships.
• Youth Programs Case Manager/Chafee Worker complete the Youth Connections Scale with
youth entering the program. Youth Programs Case Manager/Chafee Worker use the
information gathered from this assessment to help encourage youth to continue building on
connections that they have already identified in their life. Youth Programs Case
Manager/Chafee Worker will also encourage youth to share this information with their team so
that their Caseworkers, Guardian ad Litem (GAL), Court Appointed Special Advocate (CASA)
Workers, Foster Parents and anyone else involved can help nurture these relationships while
youth are in care.
B. Describe how the Chafee program will serve as a support, rather than a replacement to the efforts
described in question 1 above, to support the development of lifelong connections.
Page 7 of 35
Population #1:
• Youth Programs Case Manager/Chafee Worker support these connections by engaging the
permanent supports that the youth have identified in the Youth Connections Scale as well as
the Chafee Independence Living (IL) Plan. The worker will continue to review permanent
connections often by reviewing the youth's IL plan as well as reviewing the Youth Connections
Scale to bolster their permanent connections. Youth Programs Case Manager/Chafee Worker
will continue to encourage youth to make new connections and maintain already existing
relationships within their working circles. Youth Programs Case Manager/Chafee Worker
encourage the youth to identify these people to the rest of their team and invite these
connections to their team meetings. Youth Programs Case Manager/Chafee Worker work
continuously with caseworkers regarding follow up efforts working from the diligent search
findings.
Population #2:
• Youth Programs Case Manager/Chafee Worker support these connections by engaging the
permanent supports that the youth have identified in the Youth Connections Scale as well as
the Chafee IL Plan. The worker will continue to review permanent connections often by
reviewing the youth's IL plan as well as reviewing the Youth Connections Scale to bolster their
permanent connections. Youth Programs Case Manager/Chafee Worker will continue to
encourage youth to make new connections and maintain already existing relationships within
their working circles. Youth Programs Case Manager/Chafee Worker encourage the youth to
identify these people to the rest of their team and invite these connections to their team
meetings. Youth Programs Case Manager/Chafee Worker work continuously with caseworkers
regarding follow up efforts working from the diligent search findings.
• Youth Programs Case Manager/Chafee Worker support these connections by engaging the
permanent supports that the youth have identified in the Youth Connections Scale as well as
the Chafee IL Plan. The worker will continue to review permanent connections often by
reviewing the youth's IL plan as well as reviewing the Youth Connections Scale to bolster their
permanent connections. Youth Programs Case Manager/Chafee Worker will continue to
encourage youth to make new connections and maintain already existing relationships within
their working circles. Youth Programs Case Manager/Chafee Worker work continuously with
caseworkers regarding follow up efforts working from the diligent search findings. Youth
Programs Case Manager/Chafee Worker can schedule Team Decision Making (TDM) meetings
at any time with the Multidisciplinary Team (MDT) to focus on lifelong connections.
C. For Population #2 describe how your Chafee program will help young people identify, develop, and
strengthen relationships with family, kin, mentors, and other supportive adults, including your program's use of
the Youth Connections Scale and other tools to support the development of lifelong connections.
Population #2:
Page 8 of 35
• Youth Programs Case Manager/Chafee Worker support these connections by engaging the
permanent supports that the youth have identified in the Youth Connections Scale as well as
the Chafee Independent Living (IL) Plan. The worker will continue to review permanent
connections often by reviewing the youth's IL plan as well as reviewing the Youth Connections
Scale to bolster their permanent connections. Youth Programs Case Manager/Chafee Worker
will continue to encourage youth to make new connections and maintain already existing
relationships within their working circles. Youth Programs Case Manager/Chafee Worker work
continuously with caseworkers regarding follow up efforts working from the diligent search
findings. Youth Programs Case Manager/Chafee Worker are able to schedule Team Decision
Making (TDM) meetings at any time with the Multidisciplinary Team (MDT) to focus on lifelong
connections.
II. Wellbeing
A. Describe the services the program will provide to help youth meet their physical, dental and mental
health needs. Include your program's efforts to educate and enroll youth in Former Foster Care Medicaid.
• The Weld County Youth Programs Case Manager/Chafee Worker utilize many of the services
offered by The Public Health Department. Youth Programs Case Manager/Chafee Worker
connect youth to services provided by Public Health, including information and resources on
sexual health strategies. Youth Programs Case Manager/Chafee Worker include programming
provided by Public Health in independent living groups, monthly workshops and individually
with youth.
• Youth Programs Case Manager/Chafee Worker engage with the Weld County Eligibility
Technicians if any youth whom qualify for Former Foster Care Medicaid are having issues. With
help from our technicians we are able to help our youth utilize their insurance as soon as they
need it.
• Chafee also works with caseworkers, foster parents, kinship providers, and youth in order to
encourage the youth's ongoing education regarding personal hygiene, regular health care
checkups, how to make appointments, and creating a portfolio of the documents needed to
access services successfully.
B. Describe the services the program will provide to help young people make informed sexual health
decisions and meet their sexual health needs.
• Youth Programs Case Manager/Chafee Worker have youth identify on their own what
resources they are aware of by way of the Chafee assessment and one on one discussion. Based
off the information provided Youth Programs Case Manager/Chafee Worker connect youth to
services provided by the Public Health Department, including information and resources on
sexual health strategies. This will be a subject in a particular workshop (topic of conversation),
one on one discussion, referral to their primary care physician and if needed will refer to other
Page 9 of 35
community resources. Youth Programs Case Manager/Chafee Worker also encourage youth to
research these resources in whatever community they are or will be living in.
C. Describe the services and supports the program will provide to young people who are pregnant and
parenting.
• Youth Programs Case Manager/Chafee Worker connect youth to services provided by
community resources, appropriate medical professionals and parenting classes. Youth
Programs Case Manager/Chafee Worker will refer to primary care physicians, the Public Health
Programs, SafeCare®, Nurse -Family Partnership and other community resources. If there are
specific needs that these resources are unable to meet the needs of the youth's Chafee will
refer the youth to Core Services for assistance.
D. Describe the services the county and program will provide to help young people make healthy
relationship decisions.
Population #1:
• Youth Programs Case Manager/Chafee Worker will offer specific topic workshops, one on one
discussion, and referrals to community resources (Public Health Programs). Chafee collaborates
with community resources through the University of Northern Colorado (UNC) and Aims
Community College for specific supports. Chafee also collaborates with the Pillars for Successful
Independence (PSI) program for workshops specific to these topics.
Population #2:
• Youth Programs Case Manager/Chafee Worker will offer specific topic workshops, one on one
discussion, and referrals to community resources (Public Health Programs). Chafee collaborates
with community resources through University of Northern Colorado (UNC) and Aims
Community College for specific supports.
E. Describe the services the county and program will provide to help young people make healthy lifestyle
decisions (including but not limited to substance use, exercise, tobacco use prevention, etc.).
Population #1:
• Youth Programs Case Manager/Chafee Worker will offer specific topic workshops, one on one
discussion and referrals to community resources such as North Range Behavioral Health, Weld
County Department of Public Health and Environment, and Turn Around Bikes. Chafee will also
refer to specialized community support groups and resources such as Narcotics Anonymous
(NA), Alcoholics Anonymous (AA), Nurse Family Partnership and parenting groups. Chafee will
refer to Medicaid services or Core Services depending on the need or decisions being made for
extra support. Chafee will also utilize the Pillars for Successful Independence (PSI) program for
support as needed.
Page 10 of 35
Population #2:
• Youth Programs Case Manager/Chafee Worker will offer specific topic workshops, one on one
discussion and referrals to community resources such as North Range Behavioral Health, Weld
County Department of Public Health and Environment and Turn Around Bikes. Chafee will also
refer to specialized community support groups and resources such as Narcotics Anonymous
(NA), Alcoholics Anonymous (AA), Nurse Family Partnership and parenting groups. Chafee will
refer to Medicaid services or Core Services depending on the need or decisions being made for
extra support.
F. Describe how your program will collaborate with family, kin, mentors, other supportive adults,
community health and mental health centers, and community partners to support the wellbeing of young
people in the program.
• Youth Programs Case Manager/Chafee Worker will be involved in monthly staffing's with
caseworkers and other Multidisciplinary Team (MDT) members, Team Decision Making (TDM)
meetings, Family Engagement Meetings (FEM), Permanency Round Tables, Youth Voice
Permanency Round Tables, Administrative Review Division (ARD), community meetings, school
meetings and one on one meetings with youth and families (foster and kin). Youth Programs
Case Manager/Chafee Worker continue to build collaborative relationships with support
systems in and/ or outside the home. Youth Programs Case Manager/Chafee Worker also
connect with foster parents through engagement in Foster Care parent trainings such as Parent
Resources for Information, Development and Education (PRIDE). Youth Programs Case
Manager/Chafee Worker continue to go through trainings themselves in order to collaborate
with family on how to support the wellbeing of youth in the program.
G. Describe how the county and program will collaboratively serve young people with physical and
developmental disabilities.
Population #1:
• Chafee has collaborative relationships with community agencies that specialize in working with
individuals with disabilities. Chafee staff will work with these agencies to meet the special
needs of our youth. The WCDHS has a Disability Specialist that will be able to collaborate with
Chafee staff and individualized projects to meet needed accommodations.
Population #2:
• Chafee has collaborative relationships with community agencies that specialize in working with
individuals with disabilities. Chafee staff will work with these agencies to meet the special
needs of our youth. The WCDHS has a Disability Specialist that will be able to collaborate with
Chafee staff and individualized projects to meet needed accommodations.
H. Describe how the program will support the young people you serve when it comes to their culture,
linguistic needs, racial and ethnic backgrounds, sexual orientations, and gender identifies.
Page 11 of 35
• Youth Programs Case Manager/Chafee Worker will meet the linguistic issues of participants by
providing interpreters as needed. All staff have access to the Language Line and multilingual
employees are available, as needed. The Chafee Assessment provides individual information
regarding racial and cultural identifiers and practices. Specific needs will, and are, being
incorporated into group and one-on-one interaction with workers. Youth Programs Case
Manager/Chafee Worker attend and participate in many multi -cultural and sexual orientations/
gender identities trainings throughout the year. Youth Programs Case Manager/Chafee Worker
utilize several community resources for further education and support.
III. Safe and stable housing
A. Describe how the county will strategically access the full continuum of financial housing resources for
youth including Independent Living Arrangements (ILA), Chafee, and Family Unification Program (FUP)
vouchers.
The team looks at youth to explore Job Corps as an option for supportive independence. Youth
Programs Case Manager/Chafee Worker also work closely with caseworkers by meeting one on
one with the youth, monitoring adherence to the Independent Living Assistance (ILA) contract,
and other supportive parties to ensure success.
• Youth Programs Case Manager/Chafee Worker will complete the Family Unification Program
(FUP) pre -application with youth when they are 90 days prior to their 18th birthday. If a youth
gets pulled for a FUP voucher, Chafee staff will attend all FUP related meetings with the youth,
educate youth on housing research, attend apartment walk-through's, attend and educate on
lease signing and provide any other supports that are needed. Chafee staff will meet with youth
one-on-one to discuss compliance with the program.
B. Describe the housing supports including financial assistance (fees, deposits, rental assistance, and
emergency funds), referral services, and assistance locating housing the program will provide to help youth
secure safe and stable housing.
• For Populations 1 and 2 these funds cannot be utilized for room and board. However, these
funds can be used for items such as new worker boots, employment license fees, temporary
assistance with emergency medical co -pay fees, and tuition for training or a class for
employment. Chafee strives to collaborate with other agencies and programs such as
Workforce Innovation and Opportunity Act (WIOA), United Way of Weld County and other
agencies and programs to also help meet these financial needs. The amount for both
populations will not exceed $480 per participant per year so long as funds are available. For
Population 3, Weld County Chafee will work with the Family Unification Program (FUP) to
ensure all eligible youth have completed applications for a FUP voucher. Staff will also refer
individuals to the Special Economic Assistance (SEA) funds to help with housing before
accessing Chafee funds for housing assistance. Youth will also be referred to Dream Makers and
the Community Services Block Grant (CSBG) for other emergency funds.
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• Chafee will offer temporary housing, rental deposit, and food by utilizing no more than 30% of
the allocations received. The amount will not exceed $480 per participant per year so long as
funds are available. Payment will be made directly to the vendor through a voucher. This
expenditure will be approved by the Chafee worker and the Youth & Adult Employment and
Training Manager. Through the grant, Chafee will offer temporary Emergency Economic
Assistance when all other resources have been exhausted or are unavailable. The goal of these
funds is to continue to encourage the youth to be self-sufficient, provide a temporary safety net
for unexpected needs and help youth avoid homelessness.
C. Briefly describe barriers to securing safe and stable housing in the communities you serve and efforts
your county is engaged in to address those barriers.
• Barriers include affordable housing, lack of credit or a co-signer, and landlords or property
management companies unwilling to work with the voucher. Youth Programs Case
Manager/Chafee Worker address the barrier of affordable housing by continuing to outreach to
the Housing Authority, collaborating closely with the Family Unification Program (FUP)voucher
through United Way of Weld County (UWWC) and North Range Behavioral Health (NRBH) and
communicating with community landlords to educate about the needs of Weld County youth.
The Chafee staff work on educating youth on the importance of credit as well as safely building
credit when they turn 18. The Chafee staff will assist youth with communication with landlords
to mediate issues as well as educate youth on using their permanent connections as references.
By taking these steps the landlords are more willing to work with our program and our youth in
the future. The Youth Programs Case Manager/Chafee Worker collaborate with other county
staff to investigate alternative housing options, including diligent searches.
• Chafee provides several specific workshops on community resources, permanent connections,
and rental/housing workshops yearly to teach our youth the importance of community
connections. Youth Programs Case Manager/Chafee Worker ask the community members that
are experts in these fields to teach these topics. For example, we have partnered with a local
property management company who accepts Family Unification Program (FUP) vouchers to
come teach a workshop about things landlords are looking for on a rental application and
proper landlord/tenant communications. This helps build trust among our local landlords on
our program as well as utilizing the FUP voucher as they see the youth have supports.
D. Describe ways in which the program will collaborate with family, kin, mentors, supportive adults,
housing authorities, or community partners to help young people secure safe and stable housing.
• Youth Programs Case Manager/Chafee Worker will work with each youth and the youth's
supportive connections on an individual basis. Chafee will be involved with monthly staffing's,
Team Decision Making (TDM) meetings, Family Engagement Meetings (FEM), Permanency
Round Tables and Youth Voice Permanency Round Tables and one-on-one support as needed.
Youth Programs Case Manager/Chafee Worker will collaborate with case involved members of
the team in coming up with creative and supportive plans for youth in their endeavor to secure
safe and supportive housing.
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E. Describe the status of the county and Chafee partners with local runaway and homeless youth (RHY)
providers, and/or continuums of care (CoC). Include efforts underway, through those partnerships, to prevent
youth from discharging from foster care to a homeless shelter facility.
• Youth Programs Case Manager/Chafee Worker and Weld County Government collaborate with
the Northern Colorado Continuum of Care as well as community agencies to see how we can
best bolster our youth to become successful independent young people, as well as see what
resources are available in our community.
• Youth Programs Case Manager/Chafee Worker collaborate with United Way of Weld County
through the Collective Impact Youth Group. This group is comprised of youth serving agencies
in the Weld County Community and is currently working on what resources the youth in Weld
County need as well as how this group can meet those needs. This group will report to the
Northern Colorado planning region of the Colorado Balance of State on their efforts. Weld
County Chafee also collaborates with The Rural Collaborative, an agency that works and
receives funding to help address and prevent youth homelessness as well as the State Office of
Homeless Youth Services (OHYS) in order to address and meet the needs of youth discharging
from foster care.
• Chafee also collaborates with North Range Behavioral Health (NRBH) with the Family
Unification Program (FUP) vouchers. Chafee continues to work with youth in workshops and in
one on one settings to discuss important life skills they will need to be self-sufficient such as;
having enough savings for startup costs, utilizing their permanent connections, and utilizing
community resources.
• Weld County does not emancipate youth unless they have a strong and successful plan. They
remain in care until they are fully ready with a plan to prevent homelessness. The youth will
show that they are able to follow their plan successfully. The Multidisciplinary Team (MDT)
work with the youth diligently to have a plan and back up plans in place before Weld County
will emancipate youth.
F. Describe the status of the county and Chafee program efforts to re-engage youth who may be receiving
services through an RHY provider and are Chafee Eligible, and/or may be on the run from foster care.
• Youth Programs Case Manager/Chafee Worker collaborate with partnering agencies to
communicate needs of our youth in the community. Also, Youth Programs Case
Manager/Chafee Worker establish rapport with youth at age 14 so they are able to reach out to
the CFCIP program at any time of need. Youth Programs Case Manager/Chafee Worker
continue to build community relationships in order to maintain communication. If at any time a
youth is on the run from foster care, Youth Programs Case Manager/Chafee Worker will
continue to outreach youth via e-mail, phone calls and/or text in order to try to re-engage the
youth.
Page 14 of 35
IV. Secondary educational attainment
A. Describe how the county and program will support or encourage young people as they work to complete
their high school diploma or GED.
Population #1:
• Youth Programs Case Manager/Chafee Worker will mediate and support eligible Chafee youth's
relationships with secondary educators in order to encourage the successful completion of their
high school diploma or High School Equivalency (HSE) programming. Youth Programs Case
Manager/Chafee Worker join the Multidisciplinary Team (MDT) on any school staffing's and/or
Individualized Education Program (IEP) meetings in order to support youth during the one on
one meetings. They also connect youth to appropriate educational services offered in the
community such as special education assessments, transitional education programming, and
tutoring. These services are available through Aims Community College, the University of
Northern Colorado (UNC), the Rodarte Center, the Greeley -Evans Alternative Program
(GAP),private programs, alternative schools, the Workforce Innovation and Opportunity Act
(WIOA), Job Corps, and the Division of Vocational Rehabilitation (DVR).
Population #2:
• Youth Programs Case Manager/Chafee Worker will mediate and support eligible Chafee youth's
relationships with secondary educators in order to encourage the successful completion of their
high school diploma or High School Equivalency (HSE)Youth Programs Case Manager/Chafee
Worker will mediate and support eligible Chafee youth's relationships with secondary
educators in order to encourage the successful completion of their high school diploma or HSE
programming. Youth Programs Case Manager/Chafee Worker join the MDT on any school
staffing's and/or IEP meetings in order to support youth during the one on one meetings. They
also connect youth to appropriate educational services offered in the community such as:
special education assessments, transitional education programming, tutoring through AIMS,
UNC and Rodarte Center, the GAP or private program, alternative schools, the Workforce
Innovation and Opportunity Act (WIOA), Job Corps, and Division of Vocational Rehabilitation
(DVR).
B. Describe ways in which the program will collaborate with family, kin, mentors, supportive adults, and
education and community partners to support the achievement of high school diplomas or GEDs by youth in
your program.
• Youth Programs Case Manager/Chafee Worker complete applications for all eligible youth to
participate in the Annual Celebration of Educational Excellence. Youth Programs Case
Manager/Chafee Worker talk to youth in workshops and one on one settings to encourage and
celebrate the youth's educational successes and dedication. Weld County also recognizes all
individuals who have achieved success with High School or High School Equivalency and are
involved with the Weld County Division of Child Welfare through a separate graduation
ceremony. Youth are encouraged to invite their family, friends and any permanent supportive
connections they have to participate in the celebration.
Page 15 of 35
V. Post -secondary training and educational attainment
A. Describe how the program will support and encourage young people as they work to complete their
postsecondary educational goals.
• Youth Programs Case Manager/Chafee Worker use the rapport built with youth to successfully
promote post- secondary education. Youth Programs Case Manager/Chafee Worker educate
youth on the benefits of post -secondary education, help youth research employment
opportunities, and help youth research requirements for employment goals. Youth Programs
Case Manager/Chafee Worker assist the youth in visiting post -secondary training and education
alternatives, facilitating meetings with faculty, counselors and other youth on the opportunities
that post -secondary education provides. Youth Programs Case Manager/Chafee Worker assist
youth with completing enrollment applications/forms, ETV application, FASFA, and other
scholarships they qualify for. Youth Programs Case Manager/Chafee Worker assist youth by
teaching them to manage their stipends, follow their budgets, and maintain their schedule so
that they can keep up with their education planning. Weld County is the only County that
provides monetary support to all eligible Weld County High School or Equivalency Graduates
through the Bright Futures Program.
B. Describe how the program will collaborate with family, kin, mentors, supportive adults, institutions of
higher education, and community partners to support the achievement of postsecondary certifications or
degrees by youth in your program.
• Youth Programs Case Manager/Chafee Worker are very involved in disseminating information
throughout the Department regarding the importance of Educational Training Vouchers (ETV)
as well as information related to financial aid for youth who are preparing for post -secondary
educational opportunities.
• Youth Programs Case Manager/Chafee Worker will collaboratively work with youth and the
supports that they have identified in order to problem solve any issues, communicate processes
and opportunities, educate regarding financial assistance, encourage motivation, identify
resources available such as, but not limited to, tutors and study groups, and assist youth with
organizational skills. Youth Programs Case Manager/Chafee Worker assist youth on time
management skills to balance work, school and family.
• Youth Programs Case Manager/Chafee Worker assist youth with crisis intervention and
transportation issues that arise. Youth Programs Case Manager/Chafee Worker will continue to
meet with the support team to further identify needs and work with youth one-on-one as
needed to increase skills for success.
VI. Adequate employment
A. Describe how the county and program will help young people gain the experience and skills needed to
become or remain employed.
Page 16 of 35
Population #1:
• Youth Programs Case Manager/Chafee Worker meet with youth on a one-on-one basis. Youth
Programs Case Manager/Chafee Worker discuss and educate youth on different knowledge
about employment based off of the answers from their Chafee Assessment. During these one-
on-one meetings Youth Programs Case Manager/Chafee Worker are also able to talk to the
youth about how they can build work experience prior to having a job, such as volunteering, as
well as working with the youth to create a resume.
• Youth Programs Case Manager/Chafee Worker provide multiple workshops throughout the
year on different employment topics. Some of these workshops include but are not limited to,
What Not to Wear, Mock interviews, and Soft Skills. Youth Programs Case Manager/Chafee
Worker connect youth with County contacts with the Workforce Center, Pillars for Successful
Independence (PSI), Weld County Workforce Innovation and Opportunity Act Program (WIOA),
School Work Alliance Program (SWAP), and the Division of Vocational Rehabilitation (DVR).
Population #2:
• Youth Programs Case Manager/Chafee Worker meet with youth on a one on one basis. Youth
Programs Case Manager/Chafee Worker can discuss/ educate youth on different knowledge
about employment based off of the answers from their Chafee assessment. During these one-
on-one meetings Youth Programs Case Manager/Chafee Worker are also able to talk to the
youth about how they can build work experience prior to having a job, such as volunteering, as
well as working with the youth to create a resume.
• Youth Programs Case Manager/Chafee Worker provide multiple workshops throughout the
year on different employment topics. Some of these workshops include but are not limited to,
What Not to Wear, Mock interviews, and Soft Skills. Youth Programs Case Manager/Chafee
Worker connect youth with County contacts with the Workforce Center, Pillars for Successful
Independence (PSI), Weld County Workforce Innovation and Opportunity Act Program (WIOA),
School Work Alliance Program (SWAP), and the Division of Vocational Rehabilitation (DVR).
B. Describe how the county and program will collaborate with family, kin, mentors, supportive adults,
local workforce centers (WIOA), and community -based workforce programs to help youth prepare for and attain
adequate employment.
Population #1:
• Youth Programs Case Manager/Chafee Worker are involved with monthly staffing's, Team
Decision Making (TDM) meetings, Family Engagement Meetings (FEM), Permanency Round
Tables and Youth Voice Permanency Round Tables. During these meetings the team works with
the youth to identify their goals related to employment. Chafee utilizes the supports of
identified permanent connections to continue to encourage youth into finding and maintaining
employment.
Page 17 of 35
• Chafee works with youth on a one-on-one basis to help bolster youth with the skills they feel
that aren't as strong as they would like. These might include working with the youth to build
soft skills, interview skills through mock interviews, and helping the youth to build a resume
and complete job applications among other work -related skills.
• Chafee continues to work collaboratively in the community. Chafee hosts workshops every
month on different independent living skills, several that include different aspects of
employment. Youth Programs Case Manager/Chafee Worker have experts in the community
come and teach those workshops. Through some of those workshops Chafee has been able to
have some employers in the community consider Chafee youth for employment first before
others.
• Chafee works collaboratively with the Workforce Innovation and Opportunity Act (WIOA) and
Employment Services of Weld County (ESWC). Chafee will utilize the program to come in and
teach different workshop topics related to employment. The Youth Programs Case
Manager/Chafee Worker will refer/enroll youth in specific programs as appropriate.
• Chafee youth participate yearly in the annual Young Adult Job Fair hosted by Employment
Services of Weld County (ESWC) and the City of Greeley. As part of this Job Fair, Youth
Programs Case Manager/Chafee Worker ensure that their youth are signed up for Connecting
Colorado, a state and county run database where youth can upload their resume as well as job
hunt. Chafee also refers all eligible youth to apply to the Weld Works 4 Youth program. This is a
summer program that Employment Services of Weld County (ESWC) offers youth, ages 14 and
15 years old, for summer employment throughout Weld County. Chafee also works
collaboratively with our Pillars for Successful Independence Program (PSI). This program offers
a summer work program for Chafee youth between the ages of 14 and 16 years old within
Greeley.
Population #2:
• Youth Programs Case Manager/Chafee Worker are involved with monthly staffing's, Team
Decision Making (TDM) meetings, Family Engagement Meeting (FEM), Permanency Round
Tables and Youth Voice Permanency Round Tables. During these meetings the team works with
the youth to identify their goals related to employment. Chafee utilizes the supports of
identified permanent connections to continue to encourage youth into finding and maintaining
employment.
• Chafee works with youth on a one-on-one basis to help bolster youth with the skills they feel
that aren't as strong as they would like. These might include working with the youth to build
soft skills, interview skills through mock interviews, and helping the youth to build a resume
and complete job applications among other work -related skills.
• Chafee continues to work collaboratively in the community. Chafee hosts workshops every
month on different independent living skills, several that include different aspects of
Page 18 of 35
employment. Youth Programs Case Manager/Chafee Worker have experts in the community
come and teach those workshops. Through some of those workshops Chafee has been able to
have some employers in the community consider Chafee youth for employment first before
others.
• Chafee works collaboratively with the Workforce Innovation and Opportunity Act (WIOA) and
Employment Services. Chafee will utilize the program to come in and teach different workshop
topics related to employment. Chafee will also refer all eligible youth to their local
WIOA/Workforce Center. Chafee youth participate yearly in the annual Job Fair that is hosted
annually by the Weld County Workforce Center. As part of this Job Fair, Youth Programs Case
Manager/Chafee Worker ensure that their youth are signed up for Connecting Colorado, a State
and County run database where youth can upload their resume as well as conduct job searches.
C. Describe how the County and Chafee utilize the Reasonable and Prudent Parent Standards to support
youth in engaging with employment opportunities while in foster care.
• Youth Programs Case Manager/Chafee Worker meet regularly with the School Work Alliance
Program (SWAP), the Department of Vocational Rehabilitation (DVR) counselors and other job
coaches along with the foster families to share support and understanding for normalcy
regarding employment opportunities.
VII. Financial stability
A. Describe how the county and program will work with youth to develop a functional knowledge of
budgeting, money management, and basic financial literacy.
Population #1:
• Chafee provides eligible youth with an individualized, comprehensive assessment that identifies
strengths and deficits relative to financial management. All youth involved in Chafee must
develop and maintain a self-sufficiency budget. That budget is reviewed monthly with the
Chafee worker and the assigned WCDHS caseworker. Youth Programs Case Manager/Chafee
Worker will provide monthly support by means of one-on-one appointments that provide
information regarding these skills. Chafee staff will work with youth on an individual basis
depending on level of skills and will refer to the WCDHS Disability Specialist when the youth
requires customized services to meet the youth's individual needs. Youth will be given
individualized assignments to complete based on their identified needs in the Independent
Living (IL) Plan.
• Chafee also offers workshops in a group setting to discuss different aspects of financial literacy.
Chafee partners with community banks and credit unions to teach about how to create a
budget, when to re-evaluate a budget, as well as learn about what a credit score is, what can
affect your credit score, why a person should check their score regularly and where to go -
amongst many other topics.
Page 19 of 35
• Chafee refers eligible youth to Pillars for Successful Independence Program (PSI) where they
also receive continued support and skill building in financial literacy.
Population #2:
• Chafee provides eligible youth with an individualized, comprehensive assessment that identifies
strengths and deficits relative to financial management. All youth involved in Chafee must
develop and maintain a self-sufficiency budget. That budget is reviewed monthly with the
Chafee worker and the assigned OHS caseworker. Youth Programs Case Manager/Chafee
Worker will provide monthly support by means of one-on-one appointments that provide
information regarding these skills. Chafee staff will work with youth on an individual basis
depending on level of skills. Chafee staff will work with youth on an individual basis depending
on level of skills and will refer to the WCDHS Disability Specialist when the youth requires
customized services to meet the youth's individual needs. Youth will be given individualized
assignments to complete based on their identified needs in the Independent Living (IL) Plan.
• Chafee also offers workshops in a group setting to discuss different aspects of financial literacy.
Chafee partners with community banks and credit unions to teach about how to create a
budget, when to re -evaluate a budget, as well as learn about what a credit score is, what can
affect your credit score, why a person should check their score regularly and where to go -
amongst many other topics.
B. Describe how the county will provide youth in out -of -home care with practical money management
experience prior to emancipation or discharge, including providing opportunities to open savings and/or
checking accounts.
Population #1:
• The WCDHS will complete the self-sufficiency budget with youth and have identified saving
goals on the IL Plans. The workers collaborate with all involved parties to work on their
identified financial goals. If youth obtains employment, Youth Programs Case Manager/Chafee
Worker will talk with youth, Caseworker, Guardian ad Litem (GAL), foster parents, and
permanent connections about the steps to opening an account. As youth are minors, they
cannot have an account without an adult. The team will identify the best person fit to create
the account with the youth. Chafee will provide information about banks and credit unions and
allow the youth to pick which type of financial institution they would like to bank with as well as
which company (i.e., Chase versus Bank of the West). Chafee will provide information on how
much money the youth will need to open both a checking and a savings account. Upon the
youth and the youth's team request, Chafee can attend the meeting to open the account.
• Chafee also works with youth on a one-on-one basis. During these one on ones Youth Programs
Case Manager/Chafee Worker will assign individual assignments to help the youth practice
money management. Some of those assignments include, but are not limited to, check writing
worksheets, check balancing worksheets, and mock bill pay based off either their projected bills
or possible bills due while working minimum wage.
Page 20 of 35
• Chafee refers eligible youth to Pillars for Successful Independence Program (PSI) where they
also receive continued support and skill building in practical money management.
Population #2:
• The WCDHS will complete the self-sufficiency budget with youth and have identified saving
goals on the Independent Living (IL) Plans. The workers collaborate with all involved parties to
work on their identified financial goals. If the youth obtains employment, Youth Programs Case
Manager/Chafee Worker will talk with the youth, caseworker, Guardian ad Litem (GAL), foster
Parents, and permanent connections about the steps to opening an account. If youth is still 17
and doesn't have a checking or savings account, they cannot have an account without an adult.
The team will identify the best person fit to create the account with the youth. Chafee will
provide information about banks and credit unions and allow the youth to pick which type of
financial institution they would like to bank with as well as which particular company (i.e.,
Chase versus Bank of the West). Chafee will provide information on how much money the
youth will need to open both a checking and a savings account. Upon the youth and the youth's
team request, Chafee can attend the meeting to open the account. If youth is 18 or older, Youth
Programs Case Manager/Chafee Worker provide the same information to the youth and allow
them to decide which financial institution they will utilize. Chafee informs the youth that they
can attend the initial meeting to set up the account if youth desires- and Youth Programs Case
Manager/Chafee Worker will only attend these meetings upon request from the youth.
• Chafee also works with youth on a one-on-one basis. During these one on ones Youth Programs
Case Manager/Chafee Worker will assign individual assignments to help the youth practice
money management. Some of those assignments include, but are not limited to, check writing
worksheets, check balancing worksheets, and mock bill pay based off either their projected bills
or possible bills due while working minimum wage.
•
C. Describe how your program will collaborate with family, kin, mentors, supportive adults, financial
literacy programs, and community partners to support the financial education and decision -making needs of
young people in the program.
• Youth Programs Case Manager/Chafee Worker will talk with youth, caseworkers, Guardian ad
Litem (GAL), foster parents, and permanent connections about the youth's financial goals.
• Chafee partners with local Credit Unions/Banks to help educate our youth on their financial
literacy skills. This is a key element to the youth being able to have the support from the
community as well as family and professional supports in creating a strong foundation in
financial success.
• Chafee collaborates with the family and professional supports so that these connections can be
continual access points for assistance on financial decision making and education outside of
Chafee and their financial institution.
Page 21 of 35
VIII.Successful transition to adulthood from foster care.
A. Describe ways in which the county and the Chafee program promotes and supports normalized
experiences among young people through age or developmentally appropriate activities.
• Weld County promotes and supports normalized experiences among young people by providing
monthly workshops covering areas of life skills that will be a benefit to them as they move into
adulthood and emancipate. The program does this through workshops offered twice a month.
The workshops are offered both on site at the agency and out in the community to give youth
options for broader opportunities in their community. Chafee also partners with Pillars for
Successful Independence (PSI). The PSI sponsored workshops allow Chafee youth to interact
with other youth outside of Chafee. Chafee youth are encouraged to attend events in the
community such as; hiring events, job fairs, leadership seminars, healing seminars and other
learning environments.
• During Youth Programs Case Manager/Chafee Worker one on ones with youth, Youth Programs
Case Manager/Chafee Worker can build rapport with the youth. This time allows youth to
express to workers things that they would like to participate in (e.g., prom, riding bikes). Youth
Programs Case Manager/Chafee Worker, with the team in agreeance, will partner with agencies
to make these things possible. For example, Chafee has utilized Dream Makers to provide a
prom dress for one of our youth as well as household supplies for a youth that is moving out on
their own for the first time. Chafee has also utilized community partner, Turn Around Bikes, to
help several youths get bicycles as well as equipment. Chafee has been able to receive
incentives for youth that youth are able to use with their friends outside of the program such as
free tickets to the local movie theatre or free ice cream at the local ice cream shop. By
providing these to our Chafee youth we are encouraging them to engage in opportunities that
youth outside of foster care would have as well.
B. Briefly describe any group classes or activities not already mentioned including the name of the group,
purpose of the group, intended audience, expected frequency and length of time, and name of the curriculum
used for the group, if applicable.
Population #1:
• Workshops for Chafee youth are held on the second Wednesday of the month and last for
approximately 90 minutes. Population 1 youth are also eligible to work with the Pillars for
Successful Independence Program (PSI) where they receive two additional workshops a month
lastly approximately 120 minutes. The curriculums are specific to the age range of 14-16 years
old and begin as an orientation program that will feed into the program for the older age group
of 16 -21-year-olds. Both Chafee and PSI programming will cover topics of housing,
employment, taxes, cooking, shopping, banking, credit information, personal skills and other
important independent living skills.
Page 22 of 35
Population #2:
• Workshops for Chafee youth are held on the second Wednesday of the month and last for
approximately 90 minutes. Both Chafee and PSI programming will cover topics of housing,
employment, taxes, cooking, shopping, banking, credit information, personal skills and other
important independent living skills.
C. Describe any services not addressed previously in this section that the program will provide to help
young people develop life skills and self-sufficiency competencies.
• Youth Programs Case Manager/Chafee Worker also provide additional one-on-one services to
youth depending on the youths need and time availability of the workers. One-on-one services
can include resume building, assisting with job applications, attending apartment walk-
throughs, discussing employment skills and other skills on a more in-depth basis.
• Youth Programs Case Manager/Chafee Worker also provide tools that youth can utilize outside
of workshops and one-on-one opportunities to continue to gain knowledge/skills for
independence. Some of these include but are not limited to bill pay exercises, check writing and
account balancing worksheets, and additional homework on a case -by -case basis that relates to
the youth, such as comparing banks to credit unions or researching all potential costs of moving
out on their own.
D. Describe collaborative partnerships or leveraging of resources not addressed previously in this section.
• Weld County Chafee partners with the following organizations: Dream Makers, Turn Around
Bikes, Canvas Credit Union, Weld County Garage, Weld Food Bank, Weld County Department of
Health and Environment, United Way of Weld County, certified public accountants from the
community, Employment Services of Weld County, Aims Community College, the University of
Northern Colorado, Banner Health , The Verge Apartments, Free Our Girls, the Human Society
of Weld County, the Educational Opportunity Center, Northern Colorado Health Alliance, Weld
County Drug Task Force, 365 Real Property Management and TRI Property Management.
• Youth Programs Case Manager/Chafee Worker help youth complete the Free Application for
Federal Student Aid (FAFSA) as well as any scholarships that they qualify for. Youth Programs
Case Manager/Chafee Worker collaborate with the youth's local Educational Opportunity
Center (EOC). Both Chafee and the EOC will help youth apply for schools and scholarships.
• Chafee will work with the youth on a one-on-one basis to plan out potential costs youth will
occur while in school. Chafee helps youth create a realistic budget while engaged in post-
secondary education. Chafee will talk with youth about different scenarios that they may face
as well as what new decisions they may be having to make for themselves. Chafee will have
youth identify permanent and community connections that they can count on,
besides Chafee, if youth has any questions or youth realizes they need extra support.
Page 23 of 35
IX. Sex Trafficking Reporting requirement
A. Describe how your program will identify victims of sex trafficking according to the definition of
Sexual Servitude of an Adult (C.R.S. § 18-3-504).
• Chafee staff will screen aftercare youth at risk of sex trafficking using a State approved sex
trafficking screening tool. The tool is designed to identify who may be at risk for sex trafficking
based on knowledge that the county and/or collateral contacts may have about the aftercare
youth. This tool does not require an interview with the youth. The screen will be staffed with a
manager to determine level of need and if it meets mandated reporter requirements. Chafee
staff will also utilize this tool if they receive a direct report from a youth or collateral contact.
B. Describe the county's reporting procedure including who from the county program will make the report
to law enforcement and to which law enforcement agency this report will be made. If the county provides
Chafee services through an independent contractor, include the procedure for how the contractor will notify
the county and how the county will ensure a report is made to law enforcement.
• The Chafee worker will report suspicions to local law enforcement.
C. Identify what information will be presented in the report to law enforcement.
• Chafee will provide information regarding concerns of safety to the youth. Chafee will report
any concerning comments that the youth has reported to said workers.
D. Detail how and what will be documented in Trails about the report law enforcement.
• Youth Programs Case Manager/Chafee Worker will create a record of the contact in the Trails
system.
E. Discuss how your program will mitigate the potential effect of reporting youth to law enforcement and
the impact that may have on the professional relationship.
• The Chafee worker will notify all aftercare youth of the mandated requirements prior to the
assessment process. The Chafee worker will advise all youth that strong information is required
to make a report to local law enforcement. The Chafee worker will determine individualized
services needed for each aftercare youth and ensure that the aftercare youth is involved in
determining the Chafee staff are expected to attend all relevant trainings possible through
various entities to enhance skills and knowledge of how to best assist the participant that are
served. The Chafee team will facilitate a training to caseworkers to engage with their youth,
ages 14-21, to develop an Independent Living (IL) Plan and an Emancipation Transition Plan
(ETP), self-sufficiency budget and how to complete the Ansell-Casey assessment. This training
will be conducted multiple times per year to further emphasis the importance of staying up on
the planning with young people for their success, services and necessary next steps.
Page 24 of 35
X. Training and Program Support
A. Describe the training needs of staff in your program, ways in which your county will help staff develop
skills to more effectively work with youth and young adults, and gaps in training opportunities offered through
the Child Welfare Training System and in the community.
• Chafee staff are expected to attend all relevant trainings possible through various entities to
enhance skills and knowledge of how to best assist the participant that are served. The Chafee
team will facilitate a training to caseworkers to engage with their youth, ages 14-21, to develop
an Independent Living (IL) Plan and an Emancipation Transition Plan (ETP), self-sufficiency
budget and how to complete the Ansell-Casey assessment. This training will be conducted a few
times a year to further emphasis the importance of staying up on the planning with young
people for their success.
XI. Program Reporting
A. Describe in buffeted detail how your county will engage foster parents and caseworkers to ensure full
documentation of all independent living skill activities in Trails.
Population #1:
• County staff and foster parents will be trained on how to create an IL plan and the usefulness of
completing the Ansell-Casey assessment with all youth required. Information is documented in
the youth's case file, during court reviews, foster care reviews, and in the Trails system.
Population #2:
• County staff and foster parents will be trained on how to create an IL plan and the usefulness of
completing the Ansel Casey assessment with all youth required. Information is documented in
the youth's case file, during court reviews, foster care reviews, and in the Trails system.
B. Describe ways in which your county and program will support efforts to contact youth participating in
National Youth in Transition Database (NYTD) surveys.
• A Youth Programs Case Manager/Chafee Worker will provide education to caseworkers, foster
families and youth to ensure awareness of the NYTD requirements and benefits of participation
after emancipation. While the youth is still in the care of the Department caseworkers and
Youth Programs Case Manager/Chafee Worker w will contact individuals to have them
complete the information either on their own or with the assistance of a supportive other. If
the youth is no longer in the custody of the department Youth Programs Case Manager/Chafee
Worker will attempt to contact eligible youth from their last known contact information
(phone, e-mail and mailing address).
Page 25 of 35
CHAFEE PROGRAM
REGIONAL MEMORANDUM OF UNDERSTANDING
Date:
This Memorandum of Understanding (MOU) is between County (Host County) and
County) regarding the provision of Chafee program services.
County (Partnering
This MOU is entered into in order to clarify and define the roles and responsibilities for each County (listed above)
in order to meet the requirements of the Chafee Program regarding Regional County agreements for service
delivery to CFCIP participants.
It is the intent that by entering into this agreement that County (Host County) and County
(Partnering County) mutually agree to adhere to State and Federal statutes and policies that apply to the CFCIP
program.
General Provisions:
1. It is expected that the Directors (or Director's designee) from both the Host County and the Partnering
County sign this MOU.
2. It is expected that both Counties entering this agreement shall be responsible to communicate and
coordinate with each other regarding case referral and to provide each other with pertinent information
regarding the child and any other issues deemed necessary for effective and constructive service delivery.
3. The Host County shall be responsible for Trails documentation.
4. The Host County is responsible for providing funds for a Chafee participant being served by the Host
County.
5. The Host County shall be responsible for documenting and tracking the Chafee funds disbursed and such
funds shall be reflected in the Host County's annual reporting.
6. The Host County shall be responsible for expending funds per CFCIP and Federal guidelines,
documentation of expenditures and reporting the annual expenditures in annual reports.
7. The Host County shall be responsible for compiling the annual individual data reports and submit them
to the Chafee Program Coordinator.
8. The writing and revision of Youth Transition Plans shall include the Chafee participant; care providers,
and both the Host County and the Partnering County.
9. The Host County will agree to update the partnering County by use of Trails entry.
10. The Host County will provide any Chafee services determined necessary by the initial assessment in
accordance with CFCIP regulations.
11. The Host County is responsible for initial follow up reports.
12. The Host County will inform the Partnering County of case closure through written documentation and
will close the Independent Living case in Trails.
13. The Host County is responsible for providing a copy of the annual County Collaborative Chafee Plan to
the Partnering County upon plan approval and ensures that expenditures are allowable costs.
Specific Provisions:
1. Please list specific services to be provided by the Host County:
2. Financial agreements: The Host County receives a total regional award of $ for the County
Collaborative Chafee Plan submitted by the Host and Partnering Counties to the Division of Child Welfare. This
award includes an amount of $ available for Chafee services to be provided to Chafee eligible youth from
Page 26 of 35
the Partnering County and for which referral is made to the Host County by the Partnering County requesting
services. Any funds not expended by August 31st shall be expended at the discretion of the Host County.
3. Chafee funds shall be used in accordance with Federal guidelines in Public Law 106-169 and 2 C.F.R.
Part 200, and per federal statute Title IV -E of the Social Security Act at Section 477.
Signatures:
County, Host Collaborative County
Director (or Director's designee)
Administrator
Chafee Supervisor
Chafee Caseworker
County, Partner Collaborative County
Director (or Director's designee)
Administrator
Chafee Supervisor
Chafee Caseworker
Page 27 of 35
CHAFEE PROGRAM SERVICES PLAN
ABOUT THE AWARD AND SUB -RECIPIENT DETERMINATION
Per the Uniform Administrative Requirements for grants and agreements at 2 CFR Part 200, DCW is required to
notify funding recipients about the source of federal funds and about whether the recipient is considered a
vendor or a sub -recipient of those federal funds. County recipients of Chafee Independent Living Awards are
considered sub -recipients and are subject to the provisions of 45 CFR Part 92 and the Uniform Administrative
Requirements of 2 CFR Part 200 (formerly OMB Circulars A-87, A-122, and A-133).
About the Award:
Federal Award Identification
Number:
2001COCILP
Federal Award
Date:
October 1, 2019 - September
30, 2021
Federal Award CFDA #:
93.674
Total Amount of
Federal Award:
$1,668,697
Awarding Agency:
US Department of Health and
Human Services, Administration
for Children a Families
Pass -through
Entity:
Colorado Department of
Human Services, Division of
Child Welfare
Award Description:
John H. Chafee Foster Care Independence (Chafee ILP) Program under Title IV -E of the
Social Security Act (42 U.S.C. 677 et. Seq.).
Awarding Agency Contact
Information:
Derek Blake, Chafee Program Coordinator
303-866-5995 / Derek.Blake®State.co.us
Indirect cost rate for the Federal
award (including if the de minimis
rate is charged per 2 CFR §200.414
Indirect (FEtA) costs).
CDHS uses an actual cost allocation model to assess indirect costs. The budget exhibit
outlines any indirect costs assumed by the sub -recipient. 0% of this award is RED.
The tentative Federal Fiscal Year 2021 award for each county is shown in Attachment 1. This is for planning
purposes only and should be treated as an estimate. Only county programs that received Chafee funds in FFY
2020 are listed. The actual award may increase or decrease.
Page 28 of 35
CHAFEE PROGRAM SERVICES PLAN
FINANCIAL PRE -AWARD QUESTIONNAIRE
Per 2 CFR Part 200, effective July 1, 2015, DCW is also required to conduct a financial risk assessment for all
sub -recipients prior to awarding grant funds. Counties must complete and submit this financial pre -award
questionnaire and submit it along with their county plan.
Name of organization:
Name and title of person completing this form:
1) Please complete the following table (adding lines as necessary) or attach your own document detailing your
organization's current sources of funding for services for the Chafee-eligible population (including CDHS
grants). Provide the funding agency, the program name, the types of funds (i.e., Federal, State, local, private,
etc.), and the contract/award budget amount:
Grantor
Agency
Type of Funds
Program
Contract/Award
Budget Amount
Contract/Award
Period
CFCIP
CFCIP
CFCIP
$73,795
2020 - 2021
2) Describe your experience managing similar awards. You may use the table below as needed.
Program
Name
Program
Dates
Program Description
Granting
Agency
Amount
CFCIP
2019-2020
CFCIP
CFCIP
$63,822
CFCIP
2018-2019
CFCIP
CFCIP
$77,997
CFCIP
2017-2018
CFCIP
CFCIP
$77,997
CFCIP
2016-2017
CFCIP
CFCIP
$91,761
3) For the accounting/fiscal FTE assigned to this project, provide their name, title, and how long they have
worked for your organization in their current role. Identify the person that is in charge of maintaining your
accounting and financial records for this project and provide a brief description of their accounting experience
and qualifications. Identify any new accounting personnel assigned to this project within the previous 12
months, and whether any of your accounting systems have changed within the previous 12 months.
Leonard Bottorff, Fiscal Manager
Page 29 of 35
4) Does your organization receive an annual financial statement audit under:
• The Single Audit Act/OMB Circular A-133 (Government Auditing Standards)_ OR
• Generally Accepted Auditing Standards (GAAS)
• Click here for more information on audit requirements for sub -recipients.
https://www.weldgov.com/departments/accounting/cafr/2019 cafr
If yes, please provide a copy (electronic preferred) or link to your most recent audit report and STOP HERE AND
SIGN/DATE BELOW.
IF NO, PLEASE ANSWER ALL THE REMAINING QUESTIONS AND SIGN/DATE BELOW.
5) Are your organization's financial records maintained in accordance with Generally Accepted Accounting
Principles (GAAP)?
6) Are accounting records supported by original documentation specific to contracting with your vendors?
7) What controls are followed to ensure all of the following:
a) The reasonableness of cost;
b) The allowability of costs;
c) The allocability of costs to a contract?
8) Do you have available accounting policies and procedures to review? If not, please describe your
organization's overall fiscal controls and structure to sufficiently:
a) Permit the preparation of financial statements.
b) Allow the organization's staff, in the normal course of performing their assigned functions, to prevent
or detect misstatements in financial reporting or the loss of assets in a timely manner.
c) Compare the budget to actual expenditures.
Please Sign and Date Below:
Signature Date
Page 30 of 35
CHAFEE PROGRAM SERVICES PLAN
BUDGET AND BUDGET JUSTIFICATION FORM INSTRUCTIONS
Introduction
All counties who submit a plan are required to submit a plan budget and budget justification using the attached
budget form. This form is the same as last year application, but see additional information below:
1. The Division of Child Welfare (DCW) has estimated county awards for federal fiscal year (FFY)21.
Counties should use the tentative FFY21 county awards table to formulate their budget for FFY21.
2. The budget categories and level of justification required are more closely aligned with standard
federal grant budget categories and justification requirements.
The budget and justification break out personnel, supplies and operating, travel, and indirect expenditures
from the standard Chafee activities. Accordingly, please use the budget form to describe how the categorical
costs are derived. In the "description" field discuss the necessity, reasonableness, and allocation of the
proposed costs. Calculations should include estimation methods, quantities, unit costs, and other similar
quantitative detail sufficient for the calculation to be duplicated.
For example: Telephone costs. Average cost is $40 per month per staff. Two 0.5 FTE staff are assigned for 12
months. $40 x 2 x 12 x 0.5 = $480.
3. DCW is requesting additional information about the additional funds that are utilized in meeting the
needs for serving the Chafee population.
In addition to knowing the planned use for your Chafee award, DCW is interested in knowing the actual total
cost of serving the Chafee-eligible population, above and beyond what the Chafee grant is able to cover.
Please include all of the costs of serving the Chafee population, and indicate in the appropriate column
whether that cost is traditionally covered by Chafee or by another county funding source. DCW will not assume
that the non-Chafee costs are match for the CFCIP funding.
Please use the following categories and guidelines for preparing the budget and budget justification form. If
applicable, please review the guidance under 'Host Counties'. This form was designed to make automatic
calculations. However, it is your responsibility to DOUBLE CHECK ALL CALCULATIONS to ensure accuracy before
submitting your final application.
Personnel - CFMS - Program Code E010, Function Code 2850
Description: Costs of employee salaries/wages and benefits. If CFCIP is not funding 100% of the cost, please
provide information about the other funding sources you are using and whether those are a part of your CFCIP
match.
Justification: Indicate information for each employee for whom CFCIP funding is proposed in whole or in part.
For each staff person, provide their title, monthly salary/wages/rates, monthly fringe/benefits costs, time
commitment to the project as a percentage or full-time equivalent, and time commitment to the project in
months per year. Do not include the costs of consultants or personnel costs of delegate agencies, unless
otherwise indicated.
Page 31 of 35
If Chafee is not funding 100% of the position, please provide information about the other funding sources you
are using.
Example personnel line items include:
Chafee Coordinator: Direct program time associated with providing leadership to the program.
Adolescent caseworker*:
Administrative staff: Administrative support positions such as a receptionist, administrative assistant or
program assistant, general clerical help, temporary help, etc.
*Federal IV -E requires a 20% match for the state/county programs to access Independent Living Funds. To meet
the match requirement the county should code adolescent caseworkers currently reported in CFMS as (Program
Code 3200, Function Code 1210) to an 80/20 (Program Code E050, Function Code 2875).
Supplies Et Operating - CFMS - Program Code E010, Function Code 2850
Description: Costs of operating the program and of tangible personal property other than that included in the
"Other" or "Indirect" categories. Such costs, where applicable and appropriate, may include but are not
limited to insurance, food, space and equipment rentals, printing and publication, computer use, training costs
such as tuition and stipends, staff development costs, and administrative costs. This used to be included in the
'Personnel' budget category, which distorted budget projections for personnel. If Chafee is not funding 100% of
the cost, please provide information about the other funding sources you are using, and whether those are a
part of your CFCIP match.
Justification: Specify general categories of supplies and operating expenses. Show computations and provide
other information that supports the amount requested.
Travel - CFMS - Program Code E010, Function Code 2850
Description: Costs of employee's project -related travel (This item does not include costs of consultant travel).
This used to be included in the 'Personnel' budget category, which distorted budget projections for personnel.
If Chafee is not funding 100% of the cost, please provide information about the other funding sources you are
using, and whether those are a part of your Chafee match.
Justification: For each type of trip show: the purpose, the duration, per diem, mileage allowances, and other
transportation costs and subsistence allowances.
Room and Board Reimbursement - CFMS - Program Code E010, Function Code 2810
Description: Reimbursement for room and board is available to young adults, ages 18-23, who emancipated
from foster care on or after their 18th birthday. Room and board are defined as rent, rental deposits,
furniture, and household start-up items. No more than 30% of your total award may be spent for room and
board. If Chafee is not funding 100% of the cost, please provide information about the other funding sources
you are using, and whether those are a part of your Chafee match.
Justification: Indicate the number of young adults for whom reimbursement is to be provided, the estimated
rate of reimbursement, the quantity, and the percent that will be billed to Chafee. If Chafee is not funding
100% of the cost, please provide information about the other funding sources you are using, and whether those
are a part of your Chafee match.
Purchase of Service Contracts - CFMS - Program Code E010, Function Code 2850
Description: Indicate information for each specific provider from whom Chafee services are proposed to be
purchased. The definition of 'purchase of service contracts' is found in 12 CCR 2509-1 (Volume 7.607). If CFCIP
Page 32 of 35
is not funding 100% of the cost, please provide information about the other funding sources you are using, and
whether those are a part of your Chafee match.
Justification: The justification shall include the provider's name, the description of services provided, the rate
of services, the quantity of services, and the percent of the cost assigned to Chafee. The description field shall
describe the solicitation method for all known or anticipated purchase of service contracts greater than
$10,000.
Youth Direct Service - CFMS - Program Code E010, Function Code 2850
Description: Youth Direct Services shall be used according to federal guidelines [SSA Section 477(d)(1)] as
incentives for completing goals in the plan for transition to independent living. It should include other
expenditures that will assist Chafee youth to emancipate and when no other funding sources exist. This may
not be used for Room and Board. If Chafee is not funding 100% of the cost, please provide information about
the other funding sources you are using, and whether those are a part of your Chafee match.
Justification: The justification shall include the provider's name, the description of services provided, the rate
of services, the quantity of services, and the percent of the cost assigned to Chafee.
Host County/Other - CFMS - Program Code E010, Function Code 2810
Description: If you are a host county or the fiscal agent for a county, provide details for how much is being
requested for each hosted county, including a description of the services offered and details about the
calculation methodology.
Also, use this section to indicate any other types of services your Chafee program will provide. If CFCIP is not
funding 100% of the cost, please provide information about the other funding sources you are using, and
whether those are a part of your Chafee match.
Justification: Provide computations, a narrative description and a justification for each cost under this
category.
Indirect Charges
Description: Indirect costs are those that have been incurred for common or joint purposes. These costs benefit
more than one cost objective and cannot be readily identified with a particular final cost objective without
effort disproportionate to the results achieved. After direct costs have been determined and assigned directly
to federal awards and other activities as appropriate, indirect costs are those remaining to be allocated to
benefited cost objectives. A cost may not be allocated to a federal award as an indirect cost if any other cost
incurred for the same purpose, in like circumstances, has been assigned to a federal award as a direct cost.
Justification: Describe your indirect rate or allocation methodology, including whether that methodology has
been approved by the federal government and whether it has changed with the introduction of 2 CFR Part 200,
Appendix VII (Uniform Administrative Guidance for Grants and Cooperative Agreements, States and Local
Government Indirect Cost Proposals).
Page 33 of 35
CHAFEE PROGRAM ANNUAL PLAN
Attachment 1
PROJECTED FEDERAL FISCAL YEAR 2021 COUNTY FUNDING TABLE
County Amount
Adams $ 122 , 945
Arapahoe $ 99 , 885
Boulder $75 , 841
Broomfield $ 11 , 431
Chaffee $ 8 , 880
Delta $ 16 , 059
Denver $ 198 , 875
El Paso $ 269 , 789
Garfield $ 9 , 005
Jefferson $ 103 , 001
La Plata $ 22 , 358
Larimer $ 88 , 720
Mesa $ 84 , 324
Montrose $ 20 , 450
Morgan $7 , 400
Pueblo $83 , 090
Weld $73 , 795
Balance of State $ 25 , 000
Page 34 of 35
TOTAL $ 1 , 320 , 847
These funding amounts are tentative and shall be treated as an estimate for budgeting purposes only . If your
county is not listed , you do not need to complete a plan unless you would like to apply for Chafee Program
funds for FFY21 .
If you have a need for Chafee funds but do not wish to apply for full funding , please review the Balance of
State application process which can be found in the Informational Memorandum titled Chafee Foster Care
Independence Program Services Plan 2019- 2020 Planning Package Due on September 25 , 2020 ( IM - CW_2019 -
)oxxx) . The memo can be found on the Memo Website ( https: / / sites . google . comiai state . co . usi cdhs- memo -
series / home ) ,
Page 35 of 35
CHAFEE SERVICES PROGRAM PLAN
FFY 2020-21 POPULATION TO BE SERVED FORM
Projected No
Unaccompanied Youth to be
served
Projected No Youth with a
Family To Be Served**
Chafee-Eligible Populations
Regional County Weld
31
0
1) Youth, age 14 to 17, currently in out -of -home care and who have been in out -of -home care a
minimum of 6 months, consecutive months not required
20
0
2) Youth, age 17-23 currently in out -of -home care, 6 months not required
0
0
3) Youth, age 16-23, who entered Adoption Assistance on or after age 16
0
0
4) Youth, age 16-23, who entered Relative Guardianship Assistance on or after age 16
17
0
5) Young adults, age 18-23, who are no longer in out -of -home care and who were in out -of -
home care on their 18th birthday
5
0
6) Youth, age 14-23, who meet community placement requirements for the Division of Youth
Corrections, and were in community placement for a minimum of 6 months, consecutive
months not required, or, were in community placement (Title IV -E paid placement that is in an
unlocked facility) on their 18th birthday
Regional County
1) Youth, age 14 to 17, currently in out -of -home care and who have been in out -of -home care a
minimum of 6 months, consecutive months not required
2) Youth, age 17-23 currently in out -of -home care, 6 months not required
3) Youth, age 16-23, who entered Adoption Assistance on or after age 16
4) Youth, age 16-23, who entered Relative Guardianship Assistance on or after age 16
5) Young adults, age 18-23, who are no longer in out -of -home care and who were in out -of -
home care on their 18th birthday
6) Youth, age 14-23, who meet community placement requirements for the Division of Youth
Corrections, and were in community placement for a minimum of 6 months, consecutive
months not required, or, were in community placement (Title IV -E paid placement that is in an
unlocked facility) on their 18th birthday
Regional County
1) Youth, age 14 to 17, currently in out -of -home care and who have been in out -of -home care a
2) Youth, age 17-23 currently in out -of -home care, 6 months not required
3) Youth, age 16-23, who entered Adoption Assistance on or after age 16
4) Youth, age 16-23, who entered Relative Guardianship Assistance on or after age 16
5) Young adults, age 18-23, who are no longer in out -of -home care and who were in out -of -
home care on their 18th birthday
6) Youth, age 14-23, who meet community placement requirements for the Division of Youth
Corrections, and were in community placement for a minimum of 6 months, consecutive
months not required, or, were in community placement (Title IV -E paid placement that is in an
unlocked facility) on their 18th birthday
v 73
" 0
TOTALS -
*NOTE 1 If you are part of a regional collaborative please list all the counties for the regional collaborative the projected total number of number of projected
Chafee-eligible youth to be served for each county in the regional collaborative
**NOTE 2 An unaccompanied youth is a lone client A youth in a family may be a youth accompanied by a family as defined by the youth This may be a
youth who is a pregnant and/or parenting teen with a dependent child dependent parent in an adoption assistance orguardianship assistance agreement etc
Only the Chafee-eligible youth receives the direct services benefit
l '
CHAFEE PROGRAM SERVICES PLAN
FFY 2019-20 BUDGET AND BUDGET JUSTIFICATION FORM
Program Contact Name, Title, Karina Amaya, Youth & Adult Employment and Training Manager, 970-400-6763
County Name Weld County Department of Human Services Phone and Email kamaya@weldgov.com
Fiscal Contact Name, Title,
Budget Period October 1, 2020 - September 30, 2021 Lennie Bottorff, HS Division Heed Business/Fisca, 970-400-6537, bottorll@weldgov.com
Phone and Email
Project Name Chafee Program
NOT COVERED BY CHAFEE*
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM (CFCIP) *Please describe the costs to serve the Chafee population
Expenditure Categories
REIMBURSEMENT REQUEST that are not a part of your Chafee reimbursement request
This information is voluntary, however it helps DCW gather
information on the true cost to serve this population.
PERSONNEL - CFMS - Program Code E010, Function Code 2850
Job Title or Description of Work (for hourly employees, Percent FTE Total annual cost
Position Title/Employee Monthly No. Months Total Direct
please include the hourly rate and number of hours in your Monthly Salary assigned to covered by Other Description of other funding source
Name Fringe of Cost Chafee Cost
description). CFCIP Funding
Jasmin Dominguez Youth Case Manager (Chafee) $4,056 $1,338 100% 12 $64,727 $0
Greg Cordova Youth Programs Specialist $4,516 $1,490 75% 12 $54,059 $0
$0 $0
SO $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 SO
Total Personnel Services $118,787 $0
SUPPLIES & OPERATING - CFMS - Program Code E010, Function Code 2850 NOT COVERED BY CHAFEE *
% of cost
Total Direct
Item Name Description of Item / Justification for Item Rate Qty assigned to Other Funding Description of other funding source
Chafee Cost
CFCIP
Independent Living Groups Workshop gift cards and food $200.00 24 100% $4,E00 S0
Emancipation Economics 18-23 aftercare (life starter kits) $197.00 0 100% $0 $0
Phones (phone for 2 staff $629.28 2 100% 51,259 $0
Celebration End of Year Celebration Costs (food) $20.00 15 100% $300 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
Total Supplies $6,359 $0
TRAVEL - CFMS - Program Code E010, Function Code 2850 NOT COVERED BY CHAFEE*
% of cost
Total Direct
Item Name Description of Item / Justification for Item Rate Qty assigned to Other Funding Description of other funding source
Chafee Cost
CFCIP
Jasmin Dominguez Mileage $0.56 2400 100% $1,S44 $0
Greg Cordova Mileage 0.56 1200 100% $672 $0
$0 $0
$0 So
$0 So
$o So
$0 $0
$0 $0
_ So $0
$o $0 `
Total Travel $2,016 $0
Room and Board Reimbursement - CFMS - Program Code E010, Function Code 2810
Definition: Reimbursement for room and board is available to young adults, ages 18-23, who emancipated from foster care on or after their 18th birthday. Room and board is NOT COVERED BY CHAFEE*
defined as rent, rental deposits, furniture, and household start-up items.
% of cost
Total Direct
Provider Name Description of Services/goods Rate Qty assigned to Other Funding Description of other funding source
Chafee Cost
CFCIP
CFCIP rent, deposits, furniture, Household start up items, dorm fees $500 12 100% $6,000 $0 Will access CSBG when possible
_ $0 $0
$0 $0
So $0
$0 $0
_ $0 $0
$0 $0
$0 $0
$0 $0
$0 $0
Total Room and Board $6,000 $0
Purchase of Service Contracts — CFMS — Program Code E010, Function Code 2850 NOT COVERED BY CHAFEE*
Indicate information for each specific provider from whom CFCIP services are proposed to be purchased.
% of cost
Total Direct
Provider Name Description of Services Rate Qty assigned to Other Funding Description of other funding source
Chafee Cost
CFCIP
$0 so
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
Total Purchase of Service Contracts $0 $0
YOUTH DIRECT SERVICE - CFMS - Program Code E010, Function Code 2810
Definition: Youth Direct Services shall be used according to federal guidelines as incentives for completing goals in the plan for transition to independent living and for other NOT COVERED BY CHAFES*
expenditures that will assist Chafee youth to emancipate; and, when no other funding sources exist. This may not be used for Room and Board.
% of cost
Total Direct
Provider Name Description of Services Rate Qty assigned to Other Funding Description of other funding source
Chafee Cyst
CFCIP
CFCIP Incentives $150 10 100% 51,500 $0
$0 $0
$o $0
$0 $0
$0 $o
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
Total Youth Direct $1,500 S0
HOST COUNTIES/ OTHER - CFMS - Program Code E010, Function Code 2810 NOT COVERED BY CHAFEE*
°ro of cost
FFY19 Total
Name Description of Services Rate Qty assigned to Other Funding Description of other funding source
Requested
CFCIP
$0 $0
$0 $0
$0 $0 •
$0 $0
$0 $0
$o $o
$0 so
$0 $0
$0 $0
$0 so
Total Host County/Other $0 $0
SUB-TOTAL BEFORE INDIRECT
$134,661 $0
Indirect — CFMS — Program Code E010, Function Code 2810 NOT COVERED BY CHAFEE*
Rate Description Amount Other Funding Description of other funding source
$0 $o
$0 SO
$0 SO
Total Indirect $0 SO $0
TOTAL
$134,661 $0 $0
Chafee Worker #1 Name :
Key Tasks, Requirements, and Standards of Practice Hrs/Week Hrs/Month Hrs/Year % of Time
1 Case Management and Support Services
Recommended full-time caseloads:
• Single County Metro, Suburban and Second City Programs - 25 youth
• Rural and Regional Collaborative Programs — 15-20 youth
25 100 1200 63%
2 Reports
Program reporting requirements:
• Annual County Chafee Program Plan
• Annual County Chafee Program Report
• Monthly Wait-List Report o
6 24 288 15%
3 Technical Assistance
Training and technical assistance with caregivers, new Chafee workers, caseworkers, CASAs, Guardians ad Litem ,
and community partners. o
3 12 144 8%
4 Collaborative Services Development 3 12 144 8%
Chafee program staff may engage in :
• Local collaborative service and resource development
• Local youth advisory board development and support
• State Chafee program projects, committees and task groups, including:
o Celebration of Educational Excellence Planning Team
o Colorado 9 to 25 Youth Summit Planning Team
o Colorado Youth Leadership Network
o Chafee assessment review committee
o Chafee program guidance development team
5 Program Evaluation
• National Youth in Transition Database Youth Surveys (NYTD)
• County quality improvement efforts (including young people and stakeholders)
3 12 144 8%
6 Continuing Education : Minimum 40 hours per year
• Required Chafee/Adolescent Services Quarterlies (four full-day meetings annually) to receive training, updates,
and to provide county input on program decisions.
• Required minimum of 40 hours of training per year. o
0 0 0 0%
7 Staff Support Time (e.g. annual leave, sick leave, holidays, etc.)
0 0 0 0%
Totals: 40 160 1920 100%
Chafee Worker #2 Name :
Key Tasks, Requirements, and Standards of Practice Hrs/Week Hrs/Month Hrs/Year % of Time
1 Case Management and Support Services
Recommended full-time caseloads:
• Single County Metro, Suburban and Second City Programs - 25 youth
• Rural and Regional Collaborative Programs — 15-20 youth 0 0 0 0%
2 Reports
Program reporting requirements:
• Annual County Chafee Program Plan
• Annual County Chafee Program Report
• Monthly Wait-List Report 6 24 288 33%
3 Technical Assistance
Training and technical assistance with caregivers, new Chafee workers, caseworkers, CASAs, Guardians ad Litem,
and community partners. 6 24 288 33%
4 Collaborative Services Development 3 12 144 17%
Chafee program staff may engage in :
• Local collaborative service and resource development
• Local youth advisory board development and support
• State Chafee program projects, committees and task groups, including:
o Celebration of Educational Excellence Planning Team
o Colorado 9 to 25 Youth Summit Planning Team
o Colorado Youth Leadership Network
o Chafee assessment review committee
o Chafee program guidance development team
5 Program Evaluation
• National Youth in Transition Database Youth Surveys (NYTD)
• County quality improvement efforts (including young people and stakeholders) 3 12 144 17%
6 Continuing Education : Minimum 40 hours per year
• Required Chafee/Adolescent Services Quarterlies (four full-day meetings annually) to receive training, updates,
and to provide county input on program decisions.
• Required minimum of 40 hours of training per year. 0 0 0 0%
7 Staff Support Time (e.g. annual leave, sick leave, holidays, etc.) 0 0 0 0%
Totals: 18 72 864 100%
Chafee Worker #3 Name :
Key Tasks, Requirements, and Standards of Practice Hrs/Week Hrs/Month Hrs/Year % of Time
1 Case Management and Support Services
Recommended full-time caseloads:
• Single County Metro, Suburban and Second City Programs - 25 youth
• Rural and Regional Collaborative Programs — 15-20 youth 0 0 0 #DIV/0!
2 Reports
Program reporting requirements:
• Annual County Chafee Program Plan
• Annual County Chafee Program Report
• Monthly Wait-List Report 0 0 0 #DIV/0!
3 Technical Assistance
Training and technical assistance with caregivers, new Chafee workers, caseworkers, CASAs, Guardians ad Litem,
I and community partners. 0 0 0 #DIV/0!
4 Collaborative Services Development 0 0 0 #DIv/0!
Chafee program staff may engage in :
• Local collaborative service and resource development
• Local youth advisory board development and support
• State Chafee program projects, committees and task groups, including:
o Celebration of Educational Excellence Planning Team
o Colorado 9 to 25 Youth Summit Planning Team
o Colorado Youth Leadership Network
o Chafee assessment review committee
o Chafee program guidance development team
5 Program Evaluation
• National Youth in Transition Database Youth Surveys (NYTD)
• County quality improvement efforts (including young people and stakeholders) 0 0 0 #DIV/0 !
6 Continuing Education : Minimum 40 hours per year
• Required Chafee/Adolescent Services Quarterlies (four full-day meetings annually) to receive training, updates,
and to provide county input on program decisions.
• Required minimum of 40 hours of training per year. 0 0 0 #DIV/0!
7 Staff Support Time ( e.g. annual leave, sick leave, holidays, etc.) 0 0 0 #DIV/0!
Totals: 0 0 0 #DIV/0 !
Chafee Worker #4 Name :
Key Tasks, Requirements, and Standards of Practice Hrs/Week Hrs/Month Hrs/Year % of Time
1 Case Management and Support Services
Recommended full-time caseloads:
• Single County Metro, Suburban and Second City Programs - 25 youth
• Rural and Regional Collaborative Programs — 15-20 youth 0 0 0 #DIV/0!
2 Reports
Program reporting requirements:
• Annual County Chafee Program Plan
• Annual County Chafee Program Report
• Monthly Wait-List Report 0 0 0 #DIV/0!
3 Technical Assistance
Training and technical assistance with caregivers, new Chafee workers, caseworkers, CASAs, Guardians ad Litem,
and community partners. 0 0 0 #DIV/0 !
4 Collaborative Services Development 0 0 0 #DIV/0!
Chafee program staff may engage in :
• Local collaborative service and resource development
• Local youth advisory board development and support
• State Chafee program projects, committees and task groups, including:
o Celebration of Educational Excellence Planning Team
o Colorado 9 to 25 Youth Summit Planning Team
o Colorado Youth Leadership Network
o Chafee assessment review committee
o Chafee program guidance development team
5 Program Evaluation
• National Youth in Transition Database Youth Surveys (NYTD)
• County quality improvement efforts (including young people and stakeholders) 0 0 0 #DIV/0!
6 Continuing Education : Minimum 40 hours per year
• Required Chafee/Adolescent Services Quarterlies (four full-day meetings annually) to receive training, updates,
and to provide county input on program decisions.
• Required minimum of 40 hours of training per year. 0 0 0 #DIV/0!
7 Staff Support Time ( e.g. annual leave, sick leave, holidays, etc.) 0 0 0 #DIV/0 !
Totals: 0 0 0 #DIV/0 !
Contract Form
New ntra Request
En
IatIo
Entity : e Entity ID'
COLORADO DEPARTMENT OF HUMAN •E,00O03650
SERVICES
Contract Name k
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM (CFCIP)
SERVICES PLAN AND PROJECTED BUDGET, SFY 2020-21
Contract Sty
CTB REVIEW
Contract Ii)
4112
Contract Lead
CULLINTA
❑ New Entity?
Parent Contract I€)
Requires d
YES
Contract L ail Department Project
cul[intae co.weld.co.us:cobb
xxlk@co.weld.co.us
Contract •Descri
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM (CFCIP) PLAN SFY 2020-21. IF APPROVED, THE PLAN WILL BE
ADMINISTERED IN CONFORMITY WITH ITS PROVISIONS AND THE PROVISIONS OF STATE DEPARTMENT RULES AND PLAN
REQUIREMENTS.
Contract Description 2
Contract T'
CONTRACT
aw nt*
$73,795.00
Re
NO
Automatic Renewal
isar
rtt
Depai Iiuent
HUMAN SERVICES
Email
CM -
H urnanServices@weldgov.co
m
nt H
CM-HumanServlces-
DeptHe.adCweldgov.corn
Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
Attorney Email
CM-
COUNTYA I I ORNEY@WELDG
OV.COM
us Contract ID
t this is part of a * enter MSA Contract ID
Requester) BOCC Agenda Due
Date
09/23/2020
09/19/2020
Will a work session With BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Review Date k
07/3O;2021
Committed Delivery Date
Renewal Date
Expiration Date*
09/3O/2021
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
09/18/2020
Final Approval
6DCC Approved
BOCC Signed Date
BOCC Agenda Date
(D9 23/2020
Originator
CULLI NTA
Finance Approver
BARB CONNOLLY
Legal Counsel
GABE KALOUSEK
Finance Approved Date Legal Counsel Approved Date
09/21 /2020 09/2112020
Tyler Ref #
AG 092320
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