HomeMy WebLinkAbout20203775.tiffRESOLUTION
RE: APPROVE RADON GRANT STATEMENT OF WORK AND AUTHORIZE CHAIR TO
SIGN AND ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Radon Grant Statement of Work (SOW)
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Department of Public Health and Environment, to the Colorado
Department of Public Health and Environment, with further terms and conditions being as stated
in said statement of work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Radon Grant Statement of Work (SOW) from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Public Health and Environment, to the Colorado Department of Public Health
and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign said statement of work, and the Weld County Department of Public Health
and Environment, be, and hereby is, authorized to submit said statement of work electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of December, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditif4A) ' JClato;e1
Mike Freeman, Chair
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APP 'e DAST
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Date of signature: 12123/2
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2020-3775
HL0052
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Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: December 9, 2020
SUBJECT: Radon Education & Outreach Grant with
CDPHE- Statement of Work
For the Board's approval is a Radon Grant Statement of Work for fiscal year 2020-2021 that will
be submitted to the Colorado Department of Public Health and Environment for continuation of
our radon education and outreach activities in Weld County.
Radon is a naturally occurring radioactive gas that can cause lung cancer. It is, in fact, the number
one cause of lung cancer among non-smokers. Radon is created by the breakdown of uranium,
which Colorado has plenty of. In 1993, the EPA developed a map of radon zones using data on
indoor radon measurements, geology, aerial radioactivity, soil parameters, and foundation types.
Weld County falls in Zone 1, with predicted average indoor radon screening levels greater than 4
pCi/L (pico curries per liter of air). Looking at data of all homes previously tested in Weld County,
approximately 46% had a radon level greater than 4 pCi/L. This is the level at which the EPA
recommends the installation of a radon mitigation system to reduce radon levels. Because radon is
an odorless, tasteless, colorless gas, the only way to know if your home has high radon levels is to
test. For over 15 years, with funding from CDPHE's radon grant program, the Weld County
Department of Public Health & Environment (WCDPHE), has conducted outreach to educate
county residents about the dangers of radon and to encourage testing by offering free radon test
kits. Outreach and education are accomplished through press releases, presentations, paid
advertisements, dedicated web pages on the County website, and social media (Facebook/Twitter).
Every year, with this grant funding, we provide between 500-800 test kits for residents to test their
homes. County staff are also a resource for residents who have tested and need help with the next
steps, if choosing to mitigate their home.
To provide this valuable service, WCDPHE will receive $18,198 in grant funding from CDPHE
through a Purchase Order, with funds available for use until September 30, 2021.
Assistant County Attorney, Karin MacDougal, has reviewed this statement of work and
determined it to be acceptable.
The Board approved placement of this statement of work on the Board's agenda via pass -around
dated November 12, 2020.
I recommend approval of this Radon Education & Outreach Grant Statement of Work with
CDPHE.
2020-3775
HLOOS
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17th Avenue, Greeley, CO 80631 www.weldhealth.org
RADON GRANT STATEMENT OF WORK (SOW) 2020-2021
Project Description:
In Colorado, nearly half of all residential homes have radon levels above the Environmental Protection
Agency's (EPA's) recommended action level for mitigation. Radon has no color, taste, odor, or short-
term symptoms of illness. Education, testing, and outreach are required to mitigate the impacts of long-
term radon exposure. People become exposed to radon when uranium breaks down in soil and it seeps
into buildings through cracks and openings. Prolonged exposure to radon is known to cause lung
cancer. This project serves to decrease lung cancer deaths throughout the State of Colorado, through the
following:
1. Educate the public about health risks associated with radon;
2. Encourage testing and mitigation of radon in homes, daycare facilities, and schools;
3. Encourage radon testing disclosure and mitigation in connection with real estate transactions;
4. Receive training, education and technical support on radon through stakeholder meetings,
certification programs, workshops and webinars.
II. Definitions:
1. CDPHE
2. EPA
3. NRPP
4. NRSB
Health Administration
Vital Records
Tele: 970-304-6410
Fax: 970-304-6412
Colorado Department of Public Health and Environment
Environmental Protection Agency
National Radon Proficiency Program
National Radon Safety Board
Public Health &
Clinical Services
Tele: 970-304-6420
Fax: 970-304-6416
Environmental Health
Services
Tele: 970-304-6415
Fax: 970-304-6411
Communication,
Education & Planning
Tele: 970-304-6470
Fax: 970-304-6452
Emergency Preparedness
& Response
fele: 970-304-6470
Fax: 970-304-6452
PublicHealth
III. Work Plan:
Goal #1: To improve the health of Colorado citizens by decreasing lung cancer deaths.
Objective #1: No later than the expiration date of this contract, the Contractor shall increase radon awareness in
the State of Colorado.
Primary Activity #1
The Contractor shall educate the public about health risks associated with radon.
Sub -Activities #1
1. The Contractor shall conduct a media campaign.
a. The Contractor shall provide information about radon, including testing
and mitigation on the Weld County Department of Public Health and
Environment's website.
b. The Contractor shall provide information about radon, including testing
and mitigation on Weld County's Facebook, at least quarterly.
c. The Contractor shall purchase four (4) advertisements throughout the
grant year:
a. two (2) in the Greeley Tribune
b. two (2) in the Fort Lupton Press
2. The Contractor shall distribute radon educational materials at:
a. community presentations Contractor is invited to, including service
clubs/groups, HOA's, etc.
b. the Greeley Home & Garden Show
c. other select locations, including county and municipal buildings,
public libraries, medical/health clinics, etc.
Primary Activity #2
The Contractor shall recommend radon testing and mitigation of radon in homes,
daycare facilities, and schools.
Sub -Activities #2
1. The Contractor shall provide radon test kits to the residents of Weld County.
2. The Contractor shall provide radon test kits to childcare facilities licensed in
Weld County.
3. The Contractor shall provide assistance with proper testing, as needed.
4. The Contractor shall track test kit usage rates.
5. The Contractor shall provide radon mitigation guidance, as needed.
6. The Contractor shall provide consumers with radon mitigation assistance
information, as needed.
Primary Activity #3
The Contractor shall recommend radon testing disclosure and mitigation in connection
with real estate transactions.
Sub -Activities #3
1. The Contractor shall provide education to realtors about radon, radon testing, and
radon mitigation.
a. The Contractor shall promote and conduct a minimum of three (3)
educational classes for Real Estate Professionals (REP), using course
created by Boulder County as part of their Cancer, Cardiovascular, and
Pulmonary Disease (CCPD) grant.
b. The contractor shall prepare for presentations as requested.
Primary Activity #4
The Contractor shall provide continuous radon education to employees.
Sub -Activities #4
1. The Contractor shall attend the 2021 EPA Region 8 Radon Conference to be held
in Denver, CO.
2. The Contractor shall attend online trainings and/or webinars (TBD), as
appropriate.
Primary Activity #5
The Contractor shall create reports.
Sub -Activities #5
1. The Contractor shall create three (3) quarterly reports.
2. The Contractor shall create one (1) final report.
Weld County Page 2 of 5
Standards and
Requirements
1. The Contractor shall receive approval from the Radon Program Manager
before materials for this project are distributed.
2. The Radon Program Manager will provide the Contractor with an email
outlining changes, approving the materials, or requesting additional time
within seven (7) days of receiving the materials.
3. The Contractor shall contact the Radon Program Manager within seven (7)
days of receiving comments to submit:
a. final materials
b. to request additional time to update the materials
4. The Contractor shall only supply information about radon mitigation
professionals who are certified by the NRPP or the NRSB.
5. The Radon Program Manager will provide the Contractor with a quarterly
reports template.
a. The Contractor shall include the following in the three (3) quarterly
reports:
i. A summary of activities completed, such as, but not limited
to, the following:
a. Date of Activities
b. Location of Activities
c. Description of Activity
d. Audience & Number of Attendees
e. Number of test kits distributed
f. Additional documentation as requested by the Radon
Program Manager
b. The Contractor shall create one (1) final report, where the Contractor
uses a copy of the original statement of work and explains how each
of the activities was completed, the following details are required, at a
minimum:
i. Dates of events
ii. Locations of events
iii. Number of meetings
iv. Number of attendees
v. Number of presentations
vi. Number of attendees
vii. Number of test kits distributed
viii. Target audience (homeowners, general public, realtors, day
care centers, schools, medical community, policy makers,
etc.)
ix. Problems encountered
1. Resolutions
x. Additional documentation as requested by the Radon Program
Manager
xi. Summary of project outcomes
xii. Summary report of data collected
xiii. Copies of media articles
xiv. Copies of other items produced
1. Targeted audiences will be better informed about the long-term health impacts
Expected Results of
associated with radon.
Activities
2. Citizens, businesses, and schools will test and mitigate for radon.
3. Decreased lung cancer rates.
Measurement of
I . Data in the three (3) quarterly reports
Expected Results
2. Data in the one (I) final report
Weld County I Page 3 of 5
/
Deliverables
1. The Contractor shall submit three (3)
quarterly reports to the Radon Program
Manager via email.
Completion Date
Within 30 days of the close of
each quarter, following the
execution of this contract, not to
exceed the expiration date of
this contract.
2. The Contractor shall submit data acquired
and maps created during the contract
period to the Radon Program Manager.
No later than 30 days prior to
the expiration of this contract.
3. The Contractor shall submit rosters and
evaluations (if used) from courses and/or
meetings hosted to the Radon Program
Manager.
With the quarterly report
following the event.
4. The Contractor shall submit certificates or
proof of attendance of training for staff to
the Radon Program Manager.
With the quarterly report
following the event.
5. The Contractor shall submit copies of
documents produced for local outreach to
the Radon Program Manager.
With the quarterly report
following the event.
6. The Contractor shall submit one (1) final
report to the Radon Program Manager.
No later than 30 days prior to
the expiration date of this
contract.
IV. Additional Provisions:
To receive compensation under the Purchase Order, the Contractor shall submit a signed CDPHE
Reimbursement Invoice Form, as needed. This form will be provided by the CDPHE Radon Program
Manager. CDPHE will provide technical assistance in completing the form. The CDPHE
Reimbursement Invoice Form and Expenditure Details page can be submitted for reimbursement on an
as needed basis. Expenditures shall be in accordance with this Statement of Work and Budget. The
Contractor shall submit the invoice using one of the following two (2) methods.
Mail to:
Chrystine Kelley, Radon Program Manager
Hazardous Materials and Waste Management Division
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Scan the completed and signed CDPHE Reimbursement Invoice Form and Expenditure Details page
into an electronic document. Email the scanned documents to: Chrystine Kelley, Radon Program
Manager, chrys.kelley@state.co.us
Final billings under the Purchase Order must be received by the State within a reasonable time after the
expiration or termination of the Purchase Order; but in any event no later than forty-five (45) calendar
days from the effective expiration or termination date of the Purchase Order.
Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included on all
invoices as required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements
unless approved in writing by the appropriate federal agency.
Weld County I Page 4 of 5
V. Monitoring:
CDPHE's monitoring of the purchase order for compliance with performance requirements will be
conducted throughout the purchase order period by the Radon Program Manager. Methods used will
include a review of documentation determined by CDPHE to be reflective of performance to include
progress reports and other fiscal and programmatic documentation as applicable
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance
issue. Within fifteen (15) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the
action(s) must be completed. The action(s) and timeline for completion will be documented in writing
and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time
line, the Contractor must email a request to the Radon Program Manager and receive approval for a new
due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are
met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon
compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this
Purchase Order.
VII. Attestation:
The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase
Order to include Statement of Work and Budget.
Mike Freeman, Chair, Board of Weld County Commissioners
Contractor Name (Print) and Title
Contractor Signature
DEC 1 6 2020
Date
ATTEST: W-i
Weld n y C
BY:
Weld County Page 5 of 5
0.240c.2.0— 377
COLORADO DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT -HAZARDOUS MATERIALS & WASTE MANAGEMENT DIVISION
2020-2021 RADON GRANT APPLICATION BUDGET
PROJECT PERIOD: October 1, 2020 - September 30, 2021
CONTRACTOR: Weld County Department of Public Health & Environment
SOURCE OF FUNDS
Annual
Salary/Hourly
Rate
#
Months/#
Hours
FTE/
Benefit
Pct
Requested from
CDPHE
MATCH*Required
Total Amount
PERSONAL SERVICES:
List all job titles to perform work for the project. Include proposed salaries, time and effort percentage, and fringe benefits..
Salaries and Wages
Consumer Protection Manager
$136,049.00
12
8%
$4,680.09
$6,203.83
$10,883.92
Total Salaries and Wages
$4,680.09
$6,203.83
$10,883.92
Fringe Benefits
Included in salaries calculations (38.93%)
Total Fringe Benefits
TOTAL PERSONAL SERVICES
$4,680.09
$6,203.83
$10,883.92
# Units
Cost per
Unit
Requested
from CDPHE
MATCH*
Total Amount
Required
DIRECT OPERATING EXPENSES
Supplies & Operating Expenses
Booth Registration
1 $375.00
$375.00
$375.00
Radon Test Kits
1,000 $8.00
$8,000.00
$8,000.00
Advertising
4 $400.00
$1,600.00
$1,600.00
Misc Office/Operating Supplies
12 $5.00
$60.00
$60.00
Printing
1,000 $0.25
$250.00
$250.00
TOTAL DIRECT OPERATING
$10,285.00
$10,285.00
Include all travel and indicate whether in -state or out-of-state. Include costs for registration fees. Include
appropriate per diem, mileage or airfare rates.
TRAVEL
Mileage/Transportation
250 $0.565
$141.25
$141.25
Lodging
1 $175.00
$175.00
$175.00
Per Diem
2 $53.00
$106.00
$106.00
Parking
2 $20.00
$40.00
$40.00
TOTAL TRAVEL
$462.25
$462.25
TOTAL DIRECT COSTS (Personal Services+Operating+Travel)
$15,427.34
$6,203.83
$21,631.17
ADMINISTRATIVE INDIRECT COSTS (Include Indirect Cost Agreement
Pct
Indirect Percentage (applied to all direct costs)* 2020 rate. 2021 rate not yet determined
17.96%
$2,770.75
$1,114.21
$3,884.96
Indirect Percentage (applied to salary and fringe costs only)
Indirect Percentage (applied to salary costs only)
Total Indirect Costs (maximum 25%) I
$2,770.75
$1,114.21
$3,884.96
TOTAL GRANT COST I
$18,198.09
$7,318.04
$25,516.13
*2020 rate; will request to use 2021 rate in 2021
40% Matching Funds of the total grant are required
Rev 10/19/2020
RADON GRANT BUDGET NARRATIVE
Attachment B
Staffing Information:
Gabri Vergara, Consumer Protection Manager — Gabri oversees the consumer protection programs in
the Environmental Health Services Division of the Weld County Department of Public Health &
Environment, including retail food, schools, childcare, body art, lead, zoonosis, and radon. She is also
responsible for a majority of the Division's health education and outreach activities. This includes the
promotion and marketing of programs, creation of educational materials, and community presentations
and trainings. She will be responsible for the overall administration of this grant, including the
development of materials, implementing activities, and reporting.
Salary (including fringe) was calculated based on the estimated time contributed to the grant.
Operating Expenses:
Home & Garden Show Booth Registration: Weld County will have a booth at the 2021 Greeley
Tribune Home & Garden Show.
Radon Test Kits: Coupons for the free test kits will be handed out at both health department offices,
the Home & Garden Show, and at presentations given. Test kits will also be provided, at no charge, to
child care facilities licensed in Weld County, who have provided documentation of completing the
online radon testing training (available through C0Train).
Advertising: Print advertisements in the Greeley Tribune and the Fort Lupton Press (covering both
north and south Weld County).
Miscellaneous Office/Operating Supplies: To include offices and operating supplies used on a daily
basis for the implementation of the activities of this project.
Printing: To include the printing of handouts, flyers, posters, and other radon related
educational/outreach materials used during the period of this grant.
Indirect Costs: Indirect is based on all direct costs at a percentage rate of 17.96%. A copy of our 2020
CDPHE approved indirect rate is attached. When invoicing anything prior to 2021, we will use the
current 2020 rate. In 2021, we will switch to the 2021 CDPHE approved indirect rate, that will be
submitted for negotiation in the fall of 2020.
Match Requirement:
The WCDPHE is providing a match greater than 40%, to include a portion of salary/fringe and indirect.
Travel Expenses:
Approximately 250 miles of travel throughout funded year for implementation of project; plus lodging
and daily per diem for radon program staff to attend the 2021 EPA Region 8 Radon Conference, in
Denver, CO.
Contract Form
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ ENVIRONMENT
Entity ID*
gi00001926
LiNew Entity?
Contract Name * Contract ID
CDPHE FY21 RADON EDUCATION & OUTREACH GRANT - 4308
STATEMENT OF WORK
Contract Status
CTB REVIEW
Contract Lead*
TGEISER
Contract Lead Email
tgeisergco.weld.co.us
Contract Description*
CDPHE FY21 RADON EDUCATION & OUTREACH GRANT WITH CDPHE STATEMENT OF WORK
Contract Description 2
Contract Type* Department
STATEMENT OF WORK HEALTH
Amount*
$18,198.00
Renewable*
NO
Automatic Renewal
NO.
Grant
YES
IGA
NO
Department Email
CM -Health weldgov.com
Department Head Email
CM-Health-
DeptHead:wveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
county Attorney Email
C:M-
COUNTYATTORNEY r VELDG
OV.COM
Requested BOCC Agenda
Date*
12:'16 202.0
Parent Contract ID
Requires Board Approval
YES
Department Project
Due Date
12/12/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date.
12 16 (2020
Review Date*
09'01;2021
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
12'14/2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda. Date
12(162020
Originator
TGEISER
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDIO
Expiration Date*
09,3012021
Contact Phone 1Contact Phone 2
Purchasing Approved Date
Finance Approved Date
12;142020
Tyler Ref #'
AG 121620
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
12,142020
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