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Home My WebLink About20202577.tiffPRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: August 10, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Child Welfare Request to Maintain the County Certified Foster/Kinship Care Rates Established for SFY 2019-2020 as the New Rate Methodology Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval to Maintain the Departments' Child Welfare County Certified Foster/Kinship Care Rates Established for SFY 2019-2020 as the New Rate Methodology. On June 29, 2020, the Colorado Office of Children, Youth, and Families released the Information Memorandum, IM-CW-2020-0025, informing Counties that effective July 1, 2020, the base anchor rates will be reduced by 1% for Child Placement Agencies (CPAs), Group Home, Group Centers, Treatment Foster Care (TFC), and Residential Child Care Facilities (RCCFs). This IM stayed silent regarding the base anchor rates for County Certified Foster/Kinship Care providers. As allowed by SB 18-254 a county is authorized to negotiate rates with out -of -home (OOH) providers by submitting an alternative methodology for approval to the State. On July 31, 2020, a letter was submitted to the State requesting approval to adopt a new rate methodology for SFY 2020-2021 that would allow Weld County to maintain the OOH rates established for SFY 2019-2020 (with no rate reduction) for County Foster/Kinship providers. Official State approval of the submitted methodology was received from Dennis Desparrois on August 3, 2020. The following documentation is attached: • IM-CW-2020-0025 - FY2020-21 Provider Rate Decrease • Letter and Policy to Dennis Desparrois - Request for Approval of Weld's OO11 Rate Methodology • Approval of Weld's OOH Rate Methodology (Email from Dennis Desparrois) I do not recommend a Work Session and approve this rate methodology. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross Approve Schedule Recommendation Work Session �'YrF Other/Comments: Pass -Around Memorandum; August 10, 2020 —Not in CMS Can.,,,,u4,/,eation„ taii-aoax. 2020-2577 H.R©O9 COLORADO Office of Children, Youth & Families Division of Child Welfare Date: June 29, 2020 To: All County Human/Social Services Directors From: Joe Homlar, Director Regarding: FY2020-21 Provider Rate Decrease Keywords: Provider Rates Number: IM-CW-2020-0025 Information Memorandum The purpose of this memorandum from the Division of Child Welfare is to inform county departments of the change in base anchor rates effective July 1, 2020. The Department received a 1% decrease to the appropriation for the provider rates for FY 2020-1.1. Effective July 1, 2020, base anchor rates will be reduced by 1% for Child Placement Agencies (CPAs), Group Homes, Group Centers, Treatment Foster Care (TFC) and Residential Child Care Facilities (RCCFs). Updated rates are displayed on the pages that follow. Table 1 shows the CPA provider rates alphabetically by provider. Table 2 shows the Group Center rates alphabetically by provider. Table 3 shows the Group Home rates alphabetically by provider. Table 4 shows the accredited RCCF rates alphabetically by provider. Table 5 shows the non -accredited RCCF rates alphabetically by provider. Table 6 shows TFC rates alphabetically by provider. Action: • If a county chooses to negotiate rates, they cannot be negotiated below the published state base anchor rates. • County negotiated rates wilt not automatically be updated in Trails since these rates override State rates. • When counties use a negotiated rate, they MUST refresh fiscal to ensure Trails captures the change. Contact for questions regarding this Information Memorandum: Sonja Ornelas, Child Welfare Fiscal and Policy Analyst. sonla.ornelas®state.co.us Memo Website: https: //www.colorado.gov/pacific/cdhs/cdhs-memo-series 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www,colorado.gov/CDHS Jared Polis, Governor I Michelle Barnes, Executive Director Lesley Cobb From: Sent: To: Subject: Heather Walker Monday, August 3, 2020 9:00 AM Susan Bjorland; Lesley Cobb Fwd: FW: Request for Weld OOH Rate Methodology Get Outlook for iOS From: Desparrois - CDHS, Dennis<dennis.desparrois@state.co.us> Sent: Monday, August 3, 2020 7:58:35 AM To: Heather Walker <walkerhd@weldgov.com> Cc: Jamie Ulrich <ulrichjj@weldgov.com>; Denise Suniga <sunigadk@weldgov.com>; Lennie Bottorff <bottorll@weldgov.corn> Subject: Re: FW: Request for Weld OOH Rate Methodology Canti:om This email originated from outside of Weld County Government. Do not click lin sender and know the content is safe. or open attachments unless you Hi Heather, This is approved. Let me know if you decide to make changes going forward. On Sun, Aug 2, 2020 at 2:30 PM Heather Walker <walkerhd@weldgov.com>wrote: Hello Dennis, recognize the The email address was incorrect so I am forwarding this to you for your review and approval. Let us know if you have any questions. Thank you, Heather Walker Child Welfare Director Weld County Department of Human Services 822 7th St Suite 150 970-400-6218 1. State Child Abuse Hotline 1-844-CO-4Kids (1-844-264-5437) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. From: Susan Bjorland <sbjorland@weldgov.com> Sent: Friday, July 31, 2020 5:07 PM To: Dennis.desparrios@state.co.us Cc: Jamie Ulrich <ulrichji@weldgov.com>; Tami Grant <tgrant@weldgov.com>; Heather Walker <walkerhd@weldgov.com>; HS Contract Management<HS-ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorll(aweldeov.com> Subject: Request for Weld OOH Rate Methodology Good Afternoon, Attached is a letter with an attachment from Jamie Ulrich for your review and response. Thank you, Susan Bjorland Administration Support Unit Manager 2 Weld County Department of Human Services 315 N. 11`h Ave. Bldg. A P.O. Box A Greeley, CO 80632 www. weldgov. corn Direct Line 970-400-6506 Main Line 970-352-1551 FAX 970-353-5215 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. Dennis Desparrois Placement Services Manager 'COLORADO Office of Children, Youth & Families Department of 4uman Services P 303.866.3632 F 303.866.2093 3 1575 Sherman Street,4th Floor, Denver CO 80203-1714 dennis.desparrois@stateco.us I www.colorado.gov/cdhs CDHS OD CIO This email message and any included attachments, from the Colorado Department of Human Services, are confidential and intended solely for the use of the individual or entity to which it is addressed. The information contained herein may include protected health information or otherwise privileged information. Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful. If you received this message in error, please notify the sender by replying to this message and delete the email without disclosure. ********************************** 4 DEPARTMENT OF HUMAN SERVICES PO Box A Greeley, CO 80632 Website: www.co.weld.co.us July 31, 2020 Dennis Desparrois Office of Children, Youth and Families 1575 Sherman Street, 4'" Floor Denver, CO 80202 Dear Dennis, Weld County has adopted PCG's rate methodology and requests that we maintain the rates established for SFY 2019-2020 and identified in Colorado's Division of Child Welfare Information Memo IM-CW-2019-00303 for our Weld County Foster Homes for SFY 2020-21. For all other placement providers, we will be implementing the new state rates as outlined in Information Memo IM-CW-2020-0025. In addition, we request approval to utilize the Child and Adolescent Needs and Strengths (CANS) and Inventory for Client and Agency Planning (ICAP) assessment tools to set rates for youth with higher level behavioral and/or physical needs placed within our Weld County Foster Homes as outlined in the attached policy. Since our current Child Welfare allocation is only for the first six months of the fiscal year, we reserve the right to change our methodology should there be a change in our allocation. Sincerely, amie Ulrich Director cc: Lennie Bottorff, Senior Fiscal Advisor Tami Grant, Deputy Director Heather Walker, Child Welfare Division Head Contract Management Team Division of Child Welfare Information Memorandum; IM-CW-2020-0025 Page 2 of 6 Table 1 Child Ptycement. Agencies: Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance Respite New Rate A KIDS HOPE HOMES INC. 1531474 7.08 49.16 35.39 0.66 92.29 A NEW WORLD 1621990 7.08 49.16 35.39 0.66 92.29 ADOPTION OPTIONS 45078 7.08 49.16 35.39 0.66 92.29 ALOHA 1702755 7.08 49.16 35.39 0.66 92.29 ARIEL CLINICAL SERVICES 90205 7.08 49.16 35.39 0.66 92.29 AURORA COMPREHENSIVE COMMUNITY MENTAL HEALTH 1668882 7.08 49.16 35.39 0.66 92.29 BETHANY CHRISTIAN SERVICES 45514 7.08 49.16 35.39 0.66 92.29 BRIDGES CHILD PLACEMENT AGENCY 1980 7.08 49.16 35.39 0.66 92.29 CATHOLIC CHARITIES FAMILY SERVICES 45071 7.08 49.16 35.39 0.66 92.29 CATHOLIC CHARITIES OF CENTRAL COLORADO 63384 7.08 49.16 35.39 0.66 92.29 92.29 CGL-CPA, LLC 1615382 7.08 49.16 35.39 0.66 COURAGE COMMUNITY FOSTER CARE 1621587 7.08 49.16 35.39 0.66 92.29 DENVER AREA YOUTH SERVICES 45069 7.08 49.16 35.39 0.66 92.29 DENVER CHILDRENS HOME 1588160 7.08 49.16 35.39 0.66 92.29 DUNGARVIN, COLORADO INC. 1547661 7.08 49.16 35.39 0.66 92.29 FAMILY RESOURCE NETWORK 1508602 7.08 49.16 35.39 0.66 92.29 GRIFFITH CENTERS FOR CHILDREN - CHINS UP 1510565 7.08 49.16 35.39 0.66 92.29 HAND IN HAND 45077 7.08 49.16 35.39 0.66 92.29 HOPE AND HOME 29867 7.08 49.16 35.39 0.66 92.29 HOPES PROMISE 74241 7.08 49.16 35.39 0.66 92.29 KAIROS FAMILY SERVICES, LLC 1724901 7.08 49.16 35.39 0.66 92.29 KIDS CROSSING 79752 7.08 49.16 35.39 0.66 92.29 LOVE IS TRINITY 1691137 7.08 49.16 35.39 0.66 92.29 LUTHERAN FAMILY SVCS ROCKY MNT. (LFSRM) 45080 7.08 49.16 35.39 0.66 92.29 MAPLE STAR COLORADO 90967 7.08 49.16 35.39 0.66 92.29 MOUNT SAINT VINCENT 1676598 7.08 49.16 35.39 0.66 92.29 NEHEMIAH GLOBAL FOUNDATION 1653433 7.08 49.16 35.39 0.66 92.29 NEW HORIZONS 1509375 7.08 49.16 35.39 0.66 92.29 NEW START YOUTH SERVICES LLC 1528224 7.08 49.16 35.39 0.66 92.29 NIGHTLIGHT CHRISTIAN ADOPTIONS - CPA 1590226 7.08 49.16 35.39 0.66 92.29 PARKER PERSONAL CARE HOMES INC 1512100 7.08 49.16 35.39 0.66 92.29 QUALITY LIFE SERVICE L.L.C. 32066 7.08 49.16 35.39 0.66 92.29 ROCKY MOUNTAIN KIDS 1593378 7.08 49.16 35.39 0.66 92.29 1575 Sherman Street, Denver, CO 80203 P 303.866.`_700 www.cotaradc.gov/CDHS Jared Polls, Governor ? Michelle Barnes, Executive Director Division of Child Welfare Information Memorandum: IM-CW-2020-0025 Page 3 of 6 Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance Respite New Rate SAMPLE SUPPORTS 1686456 7.08 49.16 35.39 0.66 92.29 SAVIO HOUSE 37330 7.08 49.16 35.39 0.66 92.29 SHILOH HOME INC 67201 7.08 49.16 35.39 0.66 92.29 SMITH AGENCY INCORPORATED 44882 7.08 49.16 35.39 0.66 92.29 SPECIAL KIDS/SPECIAL FAMILIES 43184 7.08 49.16 35.39 0.66 92.29 SPECIALIZED ALTERNATIVES FOR FAMILY AND YOUTH 1662183 7.08 49.16 35.39 0.66 92.29 STRONG FOUNDATIONS 1594056 7.08 49.16 35.39 0.66 92.29 THE INSTITUTE FOR ATTACHMENT AND CHILD DEVELOPMENT 45165 7.08 49.16 35.39 0.66 92.29 THIRD WAY CENTER FOSTER HOMES 1559499 7.08 49.16 35.39 0.66 92.29 TOP OF THE TRAIL INC 28112 7.08 49.16 35.39 0.66 92.29 WHIMSPIRE CHILD PLACEMENT AGENCY 19562 7.08 49.16 _ 35.39 0.66 92.29 Table 2 - Group Centers: Agency Name Trails ID# Admin Services New Admin Maintenance New Child Maintenance New Rate ALL HANDS IN 1686513 10.25 87.67 15.07 112.99 ALOHA GROUP HOME 1692953 35.39 87.75 14.76 137.90 ALOHA KEIKI 1703085 35.39 87.75 14.76 137.90 ASCEND 1705635 10.25 87.67 15.07 112.99 BLUE RIVER CENTER 1548193 10.25 87.67 15.07 112.99 BRIDGEWAY GROUP HOME 1644205 10.25 87.67 15.07 112.99 BRIGHTER PATHWAYS II 1693759 10.25 87.67 15.07 112.99 BURLAND HOUSE 1714654 10.25 87.67 15.07 112.99 CANDI'S HOUSE 1652108 10.25 87.67 15.07 112.99 CARR GROUP CENTER FOR GIRLS 1548445 20.19 123.22 14.69 158.10 CARRADINE CENTER 1559137 22.99 133.12 14.88 170.99 CARRADINE CENTER II 1621801 22.99 133.12 14.88 170.99 CORNERSTONE SPECIALIZED GROUP CENTER 1707380 10.25 87.67 15.07 112.99 DIAMONDS IN THE ROUGH 1686516 10.25 87.67 15.07 112.99 EVERGREEN GROUP CENTER 61317 35.34 95.2 22.21 152.75 HOPE HOUSE - PUEBLO 1622097 35.39 87.75 14.76 137.90 JC'S JOURNEY INC. A HOME FOR GIRLS 1548844 16.26 88.36 15.05 119.67 JEREMIAH 29 1619041 10.25 87.67 15.07 112.99 LGC III-WILLIAMS ST. 1620076 14.00 102.15 15.01 131.16 LGC II -MARION ST. 1619053 13.96 111.54 14.98 140.48 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Polls, Governor I Michelle Barnes, Executive Director Division of Child Welfare Information Memorandum: IM-CW-2020-0025 Page 4 of 6 Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance New Rate LGC I -VINE 1620241 32.05 81.52 15.02 128.59 ORION HOUSE 1654684 10.25 87.67 15.07 112.99 PLACE ASH 1686005 10.25 87.67 15.07 112.99 PLACE ORCHARD 1639158 10.65 76.4 14.88 101.93 PROSPECT YOUTH HOME 1543863 21.39 93.46 15.02 129.87 REFLECTIONS 1723736 10.25 87.67 15.07 112.99 RISE HOME FOR BOYS 1680477 10.25 87.67 15.07 112.99 SAIPH 1666303 10.25 87.67 15.07 112.99 SARAH'S HOME CORP 1669240 10.25 87.67 15.07 112.99 SUNRISE YOUTH CENTER 62208 10.25 87.67 15.07 112.99 THE DAISY CENTER 1565168 13.55 87.66 15.06 116.27 TURNING LIGHTS 1621806 24.47 75.89 15.06 115.42 WILSON GROUP CENTER 1591292 10.25 87.67 15.07 112.99 Table 3 - Group Homes: Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance New Rate A BETTER WAY 1621890 10.25 87.67 15.07 112.99 ARIEL SPRITE HOUSE 1643047 10.25 87.67 15.07 112.99 BRIGHTER PATHWAYS 1649791 10.25 87.67 15.07 112.99 C & M GROUP HOME 9875 10.25 87.67 15.07 112.99 CORA KROL GROUP HOME 76495 10.25 87.67 15.07 112.99 CORTINEZ FIELD OF DREAMS 74864 10.33 64.17 14.92 89.42 GEMS AND JEWELS 1639923 10.25 87.67 15.07 112.99 GLORY GROUP HOME AURORA 1585302 10.25 87.67 15.07 112.99 HOUSE OF HEALING 1709708 10.25 87.67 15.07 112.99 HUDSON GROUP HOME 1623469 10.25 87.67 15.07 112.99 KISMET HOUSE 1630179 10.25 87.67 15.07 112.99 MARIE ALIREZ 70335 10.25 87.67 15.07 112.99 MICHAEL ALIREZ 54150 10.25 87.67 15.07 112.99 ROBINSON GROUP HOME 1538302 10.25 87.67 15.07 112.99 ROCKY MOUNTAIN GROUP HOME 1701369 10.25 87.67 15.07 112.99 q ... Accre,..ited Res h,r. Carr} 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Polls, Governor I Michelle Barnes, Executive Director Division of Child Welfare Information Memorandum: IM-CW-2020-0025 Page 5 of 6 Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance New Rate ALTERNATIVE HOMES FOR YOUTH - GREELEY 2016 22.26 18.14 188.67 229.07 ATTENTION HOMES CHASE HOUSE 11679 22.26 18.14 188.67 229.07 CEDAR SPRINGS HOSPITAL 1517006 22.26 18.14 188.67 229.07 DENVER CHILDRENS HOME 49551 22.26 18.14 188.67 229.07 DEVEREUX OLEO WALLACE CENTER AT WESTMINSTER 39794 22.26 18.14 188.67 229.07 GATEWAY RESIDENTIAL PROGRAM -DELTA 1609500 22.26 18.14 188.67 229.07 GATEWAY RESIDENTIAL PROGRAM -GRAND JUNCTION 1608993 22.26 18.14 188.67 229.07 GRIFFITH CENTERS FOR CHILDREN 15.43863 22.26 18.14 188.67 229.07 GRIFFITH CENTER COLORADO SPRINGS 39212 22.26 18.14 188.67 229.07 HILLTOP RESIDENTIAL YOUTH SERVICES (RYS) 96474 22.26 18.14 188.67 229.07 JEFFERSON HILLS 88459 22.26 18.14 188.67 229.07 JEFFERSON HILLS -AURORA 12284 22.26 18.14 188.67 229.07 MOUNT SAINT VINCENTS HOME 45174 22.26 18.14 H 188.67 229.07 RIDGE VIEW YOUTH SERVICES 1565507 22.26 18.14 188.67 229.07 RITE OF PASSAGE/JEFFCO SGC 1698196 22.26 18.14 188.67 229.07 RITE OF PASSAGE - SAGE 1698203 22.26 18.14 188.67 229.07 SAVIO HOUSE 48170 22.26 18.14 188.67 229.07 SHILOH CENTER FOR YOUTH 1588986 22.26 18.14 188.67 229.07 SHILOH HOUSE 54169 22.26 18.14 188.67 229.07 SHILOH HOUSE ADAMS CAMPUS 1528492 22.26 18.14 188.67 229.07 SHILOH HOUSE - ESTES 20335 22.26 18.14 188.67 229.07 SHILOH HOUSE - LONGMONT CAMPUS 1539982 22.26 18.14 188.67 229.07 SHILOH HOUSE - YARROW 70967 22.26 18.14 188.67 229.07 SHILOH HOUSE FAMILY PAVILION 1672508 22.26 18.14 188.67 229.07 SOUTHERN PEAKS REGIONAL TREATMENTCENTER 1526789 22.26 18.14 188.67 229.07 TENNYSON CENTER AT COLORADO CHRISTIAN HOME 1529814 22.26 18.14 188.67 229.07 THIRD WAY CENTER - BANNOCK 1507881 22.26 18.14 188.67 229.07 THIRD WAY CENTER - LINCOLN 77810 22.26 18.14 188.67 229.07 THIRD WAY CENTER - LOWREY 1547437 22.26 18.14 188.67 229.07 THIRD WAY CENTER - PONTIAC 65346 22.26 18.14 188.67 229.07 THIRD WAY CENTER - YORK 49487 22.26 18.14 188.67 229.07 TURNING POINT - MATTHEWS RESIDENTIAL 45179 22.26 18.14 188.67 229.07 TURNING POINT - PROSPECT 1616504 22.26 18.14 188.67 229.07 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Potts, Governor r Michelle Barnes, Executive Director Division of Child Welfare Information Memorandum: IM CW-2020.0025 Page 6 of 6 al).e 5 • Non -Accredited Residential, Child Care Facilities: Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance New Rate ATTENTION HOMES The Source 1615850 22.25 27.43 148.32 198.00 AVANTI HOUSE 1695623 22.25 27.43 148.32 198.00 BRAD'S HOUSE 1710657 22.25 27.43 148.32 198.00 CONTINUUM OF COLORADO KINGSTON 1708778 22.25 27.43 148.32 198.00 DREWS PLACE 1613088 22.25 27.43 148.32 198.00 FAMILY FIRST CHILDRENS CENTER 57632 148.62 31.29 18.09 198.00 FOREST HEIGHTS LODGE 45558 68.41 0 129.59 198.00 FUTURE BOUND 1599810 22.25 27.43 148.32 198.00 MIDWAY YOUTH SERVICES 44002 18.19 150.98 28.83 198.00 NEVADA HOUSE 1599808 22.25 27.43 148.32 198.00 RESILIENCE RISING 1701821 22.25 27.43 148.32 198.00 ROUND UP FELLOWSHIP III 45211 43.00 121.74 33.26 198.00 ROUNDUP FELLOWSHIP V 45212 51.29 115.25 31.46 198.00 SERENITY CHILDRENS HOME 96482 148.62 31.29 18.09 198.00 SERNEITY II CHILDRENS HOME 6566 148.62 31.29 18.09 198.00 Table 6 - Treatment Foster Care: Agency Name Trails ID# New Admin Services New Admin Maintenance New Child Maintenance Respite New Rate FAMILY RESOURCE NETWORK 1508602 21.68 34.49 95.17 0.66 152.00 KAIROS 1724901 21.68 34.49 95.17 0.66 152.00 SHILOH 67201 21.68 34.49 95.17 0.66 152.00 SPECIALIZED ALTERNATIVES FOR FAMILY AND YOUTH 1662183 21.68 34.49 95.17 0.66 152.00 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Polls, Governor s Michelle Barnes, Executive Director Department of Human Service Policies CHAPTER 2 - CHILD WELFARE ARTICLE III — Foster/Kinship Sec. 2.3.330. - Out -Of -Home Placement In County Certified Foster and Kinship Care Homes. A. Introduction The Weld County Department of Human Services (WCDHS) shall reimburse a County certified foster care or kinship foster care provider if such provider meets the State requirements for County Certified Providers as established in Colorado State Rule, Section 7.417.1, Volume VII, Human Services Programs. 1. As required by C.R.S. 26-5-104, WCDHS will negotiate rates, services and outcomes with providers as outlined in the submitted Rate Setting Methodology that is approved by the Board of County Commissioners (BOCC) and the State. 2. WCDHS will enter into yearly contracts with each County Certified Provider that the WCDHS utilizes. The Contract dates will match the providers certification dates in Trails. 3. The Contract Management Team will initiate and send to providers, the State prescribed CWS-7A, Individual Provider Contract for Purchase of Foster Care Services in a Foster Care Home, as outlined in Colorado State Rules, Section 7.304.661 of Volume VII. a) The exhibit within the CWS-7A shall reflect the daily rate to be paid for each child placed with the contracted provider for the contract year. b) Provider rates reflected within the exhibit of the CWS-7A may consist of State set rates or County specific negotiated rates approved by the BOCC. 4. Once the signed contracts have been received from providers, the State prescribed CWS- 7A, Individual Provider Contract for Purchase of Foster Care Services in a Foster Care Home, with the exhibit, will be signed by the Director and submitted to the BOCC for approval pursuant to the required County process. a) Upon approval of the BOCC, the Board Chair, or designee, will sign the contract. Payment cannot be authorized to the provider until the contract is signed by all parties. 5. Providers will be sent a fully executed electronic copy of the CWS-7A, Individual Provider Contract for the Purchase of Foster Care Services in a Foster Care Home. 6. All original contracts will be scanned and stored in the official County records system maintained by the Clerk to the Board of the BOCC. Revised July 2020 Department of Human Service Policies B. County Certified Foster and Kinship Care Reimbursement. 1. Weld County certified foster and kinship care homes will be reimbursed utilizing the Child and Adolescent Needs and Strengths (CANS) assessment tool for children age 13 (thirteen) and older or the state rate for children age birth to 12 (twelve). a) For children under the age of 13 (thirteen) who have severe behavioral challenges and who are receiving intensive services such as, but not limited to, foster parent consultation, behavioral coaching, sex abuse intervention or intensive in -home services, the foster care or kinship coordinator or caseworker may request a staffing with the Child Welfare Director, the Child Welfare Deputy Director or the Resource Manager to request a CANS assessment be completed. b) For children who have Intellectual or Developmental Disabilities or intensive medical/physical needs or limitations that interfere with daily life functioning, regardless of age, the Inventory for Client and Agency Planning (ICAP) assessment will be completed to determine the reimbursement rate for certified foster and/or kinship homes. 2. The CANS shall be completed by the Child Welfare Mental Health Professionals within 60 (sixty) days of placement and the CANS Addendum completed and signed by all parties. 3. The CANS rate table, as outlined in Exhibit A or the ICAP rate table as outlined in Exhibit B, shall be used to reimburse providers within the available appropriation and may be made up of the following components: a) Child Maintenance - is a reimbursement for the basic needs of a child placed in any foster care facility. Basic child maintenance needs include but are not limited to food, clothing, shelter, education, personal supplies and allowance. An additional difficulty of care and/or medical needs component, as determined by the assessment, may be added within the child maintenance rate. b) Respite Care - is a reimbursement for costs associated with the temporary supervision of foster care children in the foster care home. Respite care is reimbursed at $.66/day, unless otherwise negotiated. 4. An initial clothing allowance may be reimbursed to County Foster Care/Kinship Care providers of up to $200.00 per year (August Is`to July 31st) to ensure that the child has an adequate wardrobe. Clothing reimbursement shall be submitted on the WCDHS approved clothing allowance form available on the Foster Parents Internet Database and On-line System (FIDOS). a) Original receipts must accompany the clothing allowance form for reimbursement. Revised July 2020 Department of Human Service Policies b) The clothing reimbursed under the clothing allowance shall become the property of that specific child and must follow the child upon discharge from the foster care/kinship foster care home. c) If a child's wardrobe is lost, stolen, or destroyed, the WCDHS may approve an additional clothing allowance, the reason for which shall be thoroughly documented in the child's record. 5. Transportation reimbursement is available to County Foster Care/Kinship Care providers. Mileage reimbursement must be: a) Mileage to transport the child(ren) to and from visits b) Mileage to transport to school or medical appointments, out of county, and as approved for special circumstances, with prior approval of the Foster Care Supervisor. c) Reimbursed at $.02 (two) cents per mile below the standard mileage rate allowed, pursuant to 26, U.S.C. 162 of the IRS regulations as amended. d) All requests for mileage reimbursements must be received by the WCDHS within 60 (sixty) days of the expenditure occurring. If the request is made over 60 (sixty) days, the expense will become non -reimbursable. e) Mileage reimbursement requests must be completed using the approved County Foster Parent Mileage Expense Account Sheet. 6. Medicaid co -pays may be reimbursed to County Foster and Kinship Care providers for youth in placement, from the age of 19 (nineteen) to 21 (twenty-one), if: a) An original receipt is submitted to the WCDHS listing the co -pay amount(s) and child's name; and b) The receipt is turned in within 60 (sixty) days after the co -pay was made. C. Rate Re -Evaluation and Adjustment 1. Placement rates may be re -negotiated based upon the changing needs of the child and a request from the foster care coordinator or caseworker. 2. If a child moves from one foster or kinship home to another, the placement rate will remain the same unless the foster care coordinator or caseworker requests a CANS assessment be completed, for children 13 (thirteen) years or older or for younger children as described in section. D. Temporary Absence 1. Bed hold payments for a child's temporary absence from a provider are limited to a maximum of 7 (seven) days unless the child is hospitalized at which time the bed hold can be extended to a maximum of 14 (fourteen) days. 2. The caseworker must request a bed hold from the Resource Manager, or designee, within 24 (twenty-four) hours of notification from the provider of the need for a bed hold. Revised July 2020 Department of Human Service Policies Exhibit A. — CANS Rate Table (Effective 7/01/2020) Level of Service Child Maintenance Respite CANS Score Daily Rate Daily Rate 0 and 1 $35.70 $.66 2 $42.28 $.66 3 $48.86 $.66 Exhibit B. — ICAP Rate Table (Effective 7/1/2020) ICAP IDD Level Child Maintenance Daily Rate Level 1 $97.11 Level 2 $112.64 Level 3 $123.75 Level 4 $134.86 Level 5 $154.94 Level 6 $194.75 Medically Fragile Level I $54.73 Level 2 $110.30 Level 3 $165.88 Level 4 Negotiate up to $200 Revised July 2020 Hello