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Home My WebLink About20194948.tiff-44 Veit BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Amendment to Motorola System Upgrade Agreement (SUA) DEPARTMENT: Public Safety Communications DATE:11-16-2020 PERSON REQUESTING: Michael R Wallace Brief description of the problem/issue: Amendment to the Motorola System Upgrade Agreement (SUA) (On -base Contract#3276/Tyler#2019-4948), to increase the original agreement by $6,522 annually, with a total of $58,698 for the duration of the SUA Agreement. This is increase is due to the addition of the GEO Redundant Prime for 35th Ave that's located at Timnath Tower. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve — Amendment Disapprove — Amendment. Impacts of not approving would be no system upgrades for this component for the GEO Redundant Prime for 35th Ave. which radio communications would be impacted if failure of 35th Ave occurred. Recommendation: Approve Amendment to add System Upgrade Agreement (SUA ) portion for GEO Redundant Prime site for 35th Ave. Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro-Tem Kevin D. Ross Approve Schedule Recommendation Work Session /.2", Other/Comments: go/ 61- 41118 ao.7 AMENDMENT NUMBER 1 TO SERVICES AGREEMENT -CONTRACT NUMBER USC000181396 This Amendment Number 1 ("Amendment") to the Services Agreement — Contract Number USC000181396, dated December 10, 2019, ("Agreement") by and between Motorola Solutions, Inc., ("Motorola" or "Contractor") and Weld County Colorado ("Weld County" or "Customer") (collectively the "Parties") is made ifjeco.alie,cicg OZOc2,O "Effective Date"). This Amendment amends the Agreement identified above. RECITALS WHEREAS, the Parties entered into the Agreement dated December 10, 2019, under which Weld County agreed to purchase and Motorola agreed to sell maintenance services to Weld County. NOW, THEREFORE, in consideration of the mutual promises and the good and valuable consideration herein, the Parties hereby agree as follows 1. The Agreement is hereby amended to include additional sites, for Services covered under the Agreement, System Upgrade Agreement ("SUA") services. 2 Such additional Services and the applicable pricing are described in the enclosed schedule, attached hereto and incorporated herein as "Schedule 1". 3. Except as amended herein, the terms, conditions and other provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties hereby enter into this Amendment as of the date set forth above. Motorola Solutions, Inc. Weld County Colorado By: -e- By: Name: Glen Crumpton Title: Customer Support Manager Date: _November 10, 2020 Name: Mike Freeman Title: BOCC Chair Date: DEC 0 2 2020 020/9- 4-g�8/ SCHEDULE 1 ADDITIONAL SERVICES This Amendment includes the following upgrade services in order to deploy the System Upgrade Agreement. Additional sites include: • Weld County GEO Redundant Prime These two sites will be added to the remainder of the existing System Upgrade Agreement, dated December 10, 2019. Additional Annual Impacts GEO Redundant Prime: $ 6,522.00 Annually Impact dates January 1, 2021, through December 31, 2029 Total cost of System Upgrade Services is: $ 6,522.00 annually and $ 58,698 for the duration of the System Upgrade Agreement. 10 Yr SUA PRICING pricing s based on the equipment list and services PS.4PtSiros and will be rc•evaluatcd annually. Organizations SUMMARY - Revised defined for the system designed Sys fined for the FRCC SUA The dac within ,noWork will be invoiced quanttly. (Jan,April,July,Oct) invoices are due within 30 days 11-09-2020 (SOW) describes - - - ---- -- ..... the work to be performed for the installation. This Pricing can change if additional equipment is added Ih u this period at - -- ®---IWi.-Yk EMCEE ® ®� TOTAL TOTAL SUA Cast Annually Master Cora i 058 Annual Cost per Console ,•rs'''v6"�yc �, +`yi, ,f �Liti� ._T./:._F.N i 7 ryis`:. rr PRzwrs• rki � _ .... rl J J . x %?. tn.a *r i lit -- Total Consoles ® r ;-r MIEM r . . $282.256.43 t'.l .. Ilium ',z,-;::,-.4.212.18- .'t N.'':.5"•-•2 13 _o � ®} ' .. 1 3 i ' ...-. 5283.872.66 54.236 91 "� ys �!`,`r-¢1� Yom° r r rYn !ate +-E ' $285,506.97 $4,261.30 - L < Yir � 5287.158.71 $4.285.95 F's 'a'a 'w'.' �:,-m .... v ' '' IIMEM 2024 . 5288,825.64 $4,310 83 �/.. '—��c�L`a:".e,r L "t}`.- 428595 REMO 8•571;90 56 040.80 1 -,• <. J -r. 30,001:66 ®— $290.507.71 �Y�" -��.:.tV,.4.`' Y � l '-. 4330:83 DEEM 56 040.80 �® 14,010.20 �JY � .} � 5:4 -5: � + v„ �' 's ®— $292,203.28 54,361 24 V -1 i Il•Y .64 -3035155 -t ' �— IN — _ 5293.910.95��r 1`k3:i.7tJ .� Zn at--•: �k'"" F�ny,�: 3�� 11 , '+:MIII �'�.Y '�"^� � , t .;fr i s -r FT 30528:70 $295,245.28 57 027.50 Q�" r < r n tt2 rw . r 2029'.. $2%.071.27 ��+FF"Y"�"T.�aY�'a�, i'+e�.^°-- S � = Y' S'f p `S�y 57 266.40 6.52 EIMM -- '. --Vir � .30: . rr G '� Total core----WpiAtaac $2895.958.94—f1T�t�' ' '.r ; _. .v kT 1, u- - i_':'t: I ....L `• n- C . T.h ,r �.` 1INEEMBESIONIME Fr 1 , $561,902.48��sa.�t -- �� '2.Hf.iljh^"ttlw' a '` 'Ti SUA Sites PUP ■- SUA Sites/P.5AP Annual _ ______ ��.a^ 7�a � A. �3 }+ e-.�'r ;,R." ,•v J e 1 t 2.rs ; � iZ-m n CotMractTotel t QvoIce y3 1mo(ce+. ; xum Kr 0.+ ¢ _ I 'r dt �.Ft, 4 y tusltKt TOtil r" k Y 1 Quer3�rly.�:• Yrvoloe.t"rt p Y 3'"� -... r 7+' ;1 y -'!Y I }rJ. t+u r mom Contract Total . ��ra ��1 Quarterly taroks Carttraet Ttifal. i '..: Imoke $768.124.14 5485,867.71 ! � $782.509.45 $498,636.79 ` L Yr f ' .. � $790,608.37 e'�s�e`1. �"�4l.5- -...r L,: : :ry^'r� �It4 ®��ra��s i74dA EI ��_ t rr:e' +. T t / j 7 . r F $505 101.40 5788.95037 $511,792.02�t�=�''Mft2&�' .se.:.h-.�;.�',:�..,. �r .+S r i �.tr 3�- Y�,.�» .v ' Z $807,542.77 $518,717.13 ®&u- � R,a 1.'.�y'.,,'-v:�rl ,w.�.�• • • ^,,Y -'�?` �7 )f 4 - -'• .r Lt,�' t. .s� ��t $816,393.39 $525,885.68 $533.305.79 n/a 'k` - 'E' .. `�3rs Z cJ r h\ > t r. rater , A• , ME$825.509.07 etci� EtEMIIIMEZIECEI N. $834,898.14 $540,987.19 k '4,'v ri tl. -.+la I "rJ" E' -pinil .: • .. NEWEEMMEMES 182 549.53 +. . 5853.311.96 $548,79536® �� _ • - lginM 5556.840.69®Q i r t�-•,_ n F : .3 r MM. LA.X,,.FE l es .Y,'.t r :,. ®® - _°+4.':KtJ....Jfh Z`i- j t .bz7 r ': ' Total Sites/PSAP -- 55,225,929.76 - a � }st<. A 'g�,,7?�u�{' ,� 7 m. MEE -- .: ® .F7'" 'I e uUMBEIMMENEINVE °'-1 r 4. fca f J T>` t MP k i ✓)e �, '.c ,, r ' %'11 Sr.� , a IIMINNENIENIZEMIN MIME -rre y��-i�r�eaas+,rA .• `^• Total SUA �L�.P� $8,321.888.70-['Vfr-J '-Y"r-73�'E'rsY.,$ t ap. C -Total SUA Cost over 10 rs b Or ; ani:ation --__ .t�.R'd"°t"s+ +�-�r �?s "g•,�' a s'c a:..✓ F'k"z Sa..Lu'"u :.r.-.98880.91' .. �, •.288 �26J31 Mill 't { .:' ';94•2.25.61 11/9/2020 Contract Form Entity Information New Contract Request Entity Name's Entity ID* MOTOROLA SOLUTIONS INC 8O0030021 Contract Name* SUA AMENDMENT 11-25-2020 Contract Status CTB REVIEW New Entity? Contract ID 4284 Contract Lead* MRWALLAC:E Contract Lead Email mrwallaceico.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* SUA AMENDMENT ADDING THE GEO REDUNDANT PRIME TO THE SYSTEM UPGRADE AGREEMENT Contract Description 2 Contract Type* AGREEMENT Amount * $6,522.00 Renewable* YES Automatic Renewal YES Grant NO IGA NO Department COMMUNICATIONS Department Email CM- C:ommunicationsgweldgov.c om Department Head Email CM-Communications- DeptHeadNeldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU N TYATTO RN EY 'WEL DG OV.COM Requested B©CC Agenda Date* 12 07 2020 Due Date 12/03/2020 Will a work session with BQCC be required?* HAD Does Contract require Purchasing Dept. to be included? NO R this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnEase Contract Dates Effective Date 01 X01,2021 Review Date* 11;01,2022 Renewal Date* 1 2, 01 ;`2021 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head MIKE WALLACE DH Approved Date 11;25.2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12.02; 2020 Originator MRWALLACE Finance Approver BARE CONNOLLY Legal Counsel BOB CHOATE Finance Approved Date Legal Counsel Approved Date 111.30.2020 11;30,202© Tyler Ref # AG 120220 RESOLUTION RE: APPROVE SYSTEM UPGRADE AGREEMENT (SUA) II FOR FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC) ASTRO 25 COMMUNICATIONS SYSTEMS AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a System Upgrade Agreement (SUA) II for the Front Range Communications Consortium's (FRCC) ASTRO 25 Communications Systems between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Safety Communications, and Motorola Solutions, Inc., commencing upon full execution of signatures, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the System Upgrade Agreement (SUA) II for the Front Range Communications Consortium's (FRCC) ASTRO 25 Communications Systems between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Safety Communications, and Motorola Solutions, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 9th day of December, A.D., 2019. BOARD OF COUNTY COMMISSIONERS WF�.D COUNTY, CQL,TbRADO ATTEST:, .pt,ti Weld County Clerk to the Board BY: Deputy Clerk to the Board APPRO _R AS TO ounty Attorney Date of signature: all g/19 rbara Kirkmeyer, ott K. James Steve Moreno hair Gc: crn,CMw) t/lo/2O 2019-4948 CM0027 10 Yr SUA PR C NG SUMMARY Motorola's installation. pricing This is Pricing based on the can change equipment if additional list and equipement services defined is added for thru the this system designed period at PSAP/Sites for the FRCC and will SUA The be re-evaluated Statement of annually. Work (SOW) describes the work to be performed for the SUA Cost Cost per Console Weld Cost UNC Cost Fed Hts Cost ADCOM Cost Thornton Cost Broomfield Cost Total Consoles 67 36 1 2 8,425.57. 13 8 7 33,702.26• 29,489.48 DSR & MASTER CORE of SUA 2020 $282,256.43 $4,212.78 151,660.17 4,212.78 54,766.17 2021 $283,872.66 $4,236.91 152,528.59 4,236.91 8,473.81 55,079.77 33,895.24 29,658.34 2022 $285,506.97 $4,261.30 153,406.73 4,261.30 8,522.60 55,396.87 34,090.38 29,829.09 w 2023 $287,158.75 $4,285.95 154,294.25 4,285.95 8,571.90 55,717.37 34,287.61 30,001.66 2024 $288,825.64 $4,310.83 155,189.90 4,310.83 8,621.66 56,040.80 34,486.64 30,175.81 2025 $290,507.71 $4,335.94 156,093.69 4,335.94 8,671.87 56,367.17 34,687.49 30,351.55 2026 $292,203.28 $4,361.24 157,004.75 4,361.24 8,722.49 56,696.16 34,889.94 30,528.70 2027 $293,910.95 $4,386.73 157,922.30 4,386.73 8,773.46 57,027.50 35,093.84 30,707.11 2028 $295,245.28 $4,406.65 158,639.25 4,406.65 8,813.29 57,286.40 35,253.17 30,846.52 2029 • $296,471.27 $4,424.94 159,298.00 4,424.94 8,849.89 57,524.28 35,399.55 30,974.61 Total $2,895,958.94 $1,556,037.64 $43,223.27 $86,446.54 $561,902.48 $345,786.14 $302,562.87 i SUA Sites/PSAP 2020 $768,124.14 n/a 192,031.04 5,181.7719,203.10 166,248.31 43,613.19 59,590.30 2021 $775,987.45 n/a 193,996.86 5,258.83 19,399.69 168,720.95 44,261.86 60,476.60 2022 $784,086.37 n/a 196,021.59 5,338.79 19,602.16 171,286.05 44,934.78 61,396.04 2073 $792,478.77 n/a 198,107.19 5,421.74 19,810.72 173,947.43 45,632.96 62,349.99 2024 $801,020.77 n/a 200,255.19 5,507.82 20,025.52176,709.20 46,357.48 63,339.92 2025 $809,871.39 n/a 202,467.85 5,597.15 20,246.78 1 179,575.29 47,109.36 64,367.25 2026 $818,987.07 n/a 204,746.77 5,689.86 20,474.68 182,549.53 47,889.62 65,433.34 2027 $828,376.14 n/a 207,094.03 5,786.07 20,709.40 185,636.44 48,699.43 66,539.81 2028 $837,518.64 n/a 209,379.66 5,885.96 20,937.97 49,540.14 67,688.51 188,841.13 2029 $846,789.96 n/a 211,697.49 5,989.65 21,169.75 192,167.94 50,412.89 68,880.98 , ♦ , i Total SUA Cost $8,063,190.70 $2,015,797.67 $55,657.64 $201,579.77 $1,785,682.27 $468,451.71 $640,062.74 Total SUA 10yrs Cost over by Organization a 3,571,835.31 98,880.91 288,026.31 2,347,584.75 814,237.85 942,625.61 o2oi9- 494 11/25/2019 QMOTOROLA SOLUTIONS FRONT /UNICE a:IR/In/am] CATIONS ()Nisi:PRET UM 1 ASTRO 25 SYSTEM UPGRADE AGREEMENT (SUA) II FOR FRCC NOVEMBER 19, 2019 The design. technical, pricing, and other information ("Information) furnished with this submission is proprietary and/or trade secret information of Motorola Solutions. Inc. ("Motorola Solutions") and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property cf their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. QMOTOROLA SOLUTIONS Motorola Solutions. Inc. 7237 Church Ranch Blvd Suite 406 Westminster. CO 80021 November 19, 2019 Mike Wallace Director of Public Safety Communications Weld County 1551 N. 17th Avenue Greeley CO, 80631 RE: Motorola Proposal for ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Dear Mr. Wallace: Motorola Solutions, Inc ("Motorola") is pleased to present the enclosed proposal for SUA in support of Weld County on behalf of Front Range Communications Consortium ("FRCC") ASTRO 25 communications systems. Through a lifecycle sustainment plan your mission -critical radio communications system will be ready to support your communications requirements well into the future. The long-term agreement provides Weld County and FRCC with fixed costs to maintain the lifecycle component of the system's support. This proposal includes this cover letter and is subject to the terms and conditions of the attached Communications System Agreement, together with its Exhibits. This proposal shall remain valid through December 31st, 2019. Motorola would be pleased to address any concerns Weld County may have regarding the proposal. Any questions can be directed to Lisa Mansuetti, Account Manager, at 720-441-9545. Sincerely, MOTOROLA SOLUTIONS, INC. Larry Mabry MSSSI Vice President & Director Sales TABLE OF CONTENTS Section 1 Land Mobile Radio Lifecycle Sustainment 1-1 1.1 Overview 1-1 1.2 System Upgrade Agreement II 1-3 1.3 Security Update Service 1-4 1.3.1 Delivery Methods 1-4 Section 2 Lifecycle Statement of Work 2-1 2.1 ASTRO 25 SUA II 2-1 Appendix A — ASTRO 25 System Release Upgrade Paths 2-9 Appendix B - System Pricing Configuration 2-10 Appendix C — High -Speed Connectivity Specifications 2-11 Section 3 Lifecycle Management Pricing 3-1 Section 4 Contractual Documentation 4-1 Front Range Communications Consortium November 19, 2019 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i Front Range Communications Consortium November 19, 2019 SECTION 1 LAND MOBILE RADIO LIFECYCLE SUSTAINMENT 1.1 OVERVIEW Lifecycle management of FRCC's Land Mobile Radio network (LMR network), also referred to as ASTRO 25 system, is critical to keeping it secure, operational, expandable, and up-to-date. Throughout the lifecycle of FRCC's LMR network, maintenance and sustainment activities will be required. (Refer to the diagram below.) Some activities will occur daily (for example, network health monitoring), as needed (for example, lightning strike damages equipment), while others will occur in accordance with the cadence of your lifecycle plan (for example, periodic updates of computers and software). Through a lifecycle sustainment plan and with custom-tailored lifecycle products and services, as shown in Figure 1-1, FRCC's LMR network will be able to support your communications requirements well into the future. • Product Repair • Network Monitoring • Preventative Maintenance • OS Security Patching • Anti-Virus/Intrusion Detection • Federal Security Compliance Support and Maintain Expansion and Enhancement lifecycle Management Security and Information Assurance Technology Refresh J • Channel, site, dispatch, subscriber add-ons • Feature additions (i.e. TDtvMA, DSR) • Software Release Maintenance • Obsolescent HW Management Figure 1-1: Lifecycle Sustainment Plan and Products/Services ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Land Mobile Radio Lifecycle Sustainment 1-1 Front Range Communications Consortium November 19, 2019 The ASTRO 25 LMR network is an integrated end -to -end solution that delivers mission -critical LMR services to FRCC's member agencies. The foundation of the ASTRO 25 network is an information technology (IT) based call processing core that incorporates both Motorola Solutions and third -party Original Equipment Manufacturer (OEM) software and hardware components. These components follow typical IT industry lifecycles and eventually require replacement due to obsolescence. As with IT computing platforms and other enterprise business systems, the pace of technology obsolescence is primarily driven by commercial OEM products that frequently change and transition into declining levels of support and availability. Consequently, systems without a plan for regular updates can become increasingly difficult and expensive to repair and may also become more vulnerable to security attacks. Additionally, un-updated systems may not be able to take advantage of advancements in technology that provide enhanced features and performance and may be limited in their ability to expand. Development of a lifecycle sustainment plan provides a roadmap for anticipating and implementing actions to address obsolescence and support limitations. A well -developed lifecycle sustainment plan provides these benefits: 1. Operations sustainment: Ability to maintain highest level of performance and functionality of system operations. 2. Network security and information assurance: Protection against system vulnerabilities that may compromise network security and confidential information. Compliance to these security requirements (NIST 800-53, NENA NG911, DHS 4300, DOD 8500.2, etc.). 3. Support for growth and expansion: Ability to add users, channels and features; expand system coverage and capabilities and/or add-on new agencies. 4. Fiscal stability: Planned fiscal approach for system maintenance mitigating risk of unplanned expenses. Inability to fund required maintenance services can result in degradation of operation. 5. CapEx Return on Investment (ROI): Protection against premature deterioration and obsolescence and extension of the system lifespan, thereby reducing the total cost of ownership. Use or disclosure of this proposal is subject to the restrictions on the cover page. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC 1-2 Land Mobile Radio Lifecycle Sustainment Motorola Solutions Confidential Restricted 0 Front Range Communications Consortium November 19, 2019 1.2 SYSTEM UPGRADE AGREEMENT II In order to keep FRCC's LMR system current, Motorola Solutions offers the System Upgrade Agreement II (SUA II). This is a complete package of hardware, software, and professional services required to update the FRCC's ASTRO 25 system up to once in a two-year period to a level consistent with the latest system release shipping from the factory. U pdates to software (and occasionally) hardware components ensure ongoing availability of repair services support, system expansion (e.g. addition of RF sites, dispatch positions, data sub -systems, or network management positions) and the latest cyber security protection. The S UA II provides a consistent, budgeted solution that delivers complete update coverage while transferring risk associated with integrating future (unknown today) technology to Motorola Solutions. Included features are show below in Table 1-1: Table 1-1: Included Features Features Descriptions SUA II ✓ Incremental Software Enhancements (Bug Fixes) Software Release Updates ✓ Hardware Refresh ✓ Factory (SW) -certified and hardware integration, (HW) components testing, and supply chain management of new software ✓ ✓ Professional implementation services to upgrade your live system As system releases become available, Motorola Solutions will provide FRCC with the software, hardware and implementation services required to execute up to one system infrastructure upgrade in a two-year period for FRCC's ASTRO 25 system. Hardware updates include version updates and/or replacements for Motorola Solutions' field replaceable units (FRU) and third -party networking and computing hardware when required by the software release. • System releases include commercial OS and application software updates as well as Motorola Solutions -certified software to improve the system functionality and operation from previous releases as well as significant new feature enhancements that are available for purchase. While some new features may be considered a standard part of a release, other features may be optional and have associated costs. • Implementation services include factory integration and testing of new HW and SW components, upgrade planning, and Motorola Solutions' personnel at FRCC sites to execute upgrade. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Land Mobile Radio Lifecycle Sustainment 1-3 Front Range Communications Consortium November 19, 2019 1.3 SECURITY UPDATE SERVICE Commercial security software updates are often designed without RF systems in mind and could cause inadvertent harm to the FRCC'sASTRO 25 network, disrupting mission -critical communications and putting the FRCC'sfirst responders and citizens at risk. Motorola Solutions' Security Update Service assures that commercial anti -virus definitions, operating system software patches, and Intrusion Detection Sensor signature files are compatible with the FRCC'sASTRO 25 network and do not interfere with network functionality. Our expert network security technologists analyze, perform testing, and validate the latest security software updates in a dedicated test lab and provide continuous monitoring of updates to provide you regular electronic updates upon completion of successful testing. Security Update Service Services SUS Anti -virus Definition and Intrusion Detection Update ✓ 3rd party security patches (Motorola Solutions' lab -tested patch release) ✓ • Anti -virus definitions and intrusion detection sensor updates for Motorola Solutions -supplied equipment from applicable original equipment manufacturer. • Minor releases may include commercial OS and application security updates, patches and service pack updates for Microsoft Windows and Server OS, Red Hat Linux, Sun Solaris and any Motorola Solutions' software service packs that may be available. 1.3.1 Delivery Methods SUS (Self- Installed) is the baseline offer. Sections describing the optional delivery methods and reboot support service, as shown in Table 2-2, are only applicable if purchased. Table 2-2: SUS Delivery Methods Patch Delivery Method I Responsibility Download Responsibility Installation ._ Reboot Support SUS (Self -Installed ) Customer Customer Motorola *Option Solutions Remote SUS Motorola Solutions Motorola Solutions Motorola *Option Solutions On -Site Delivery of SUS Motorola Solutions Motorola Solutions Included SUS Once tested, Motorola Solutions will post the updates to a secured extranet website and send an email notification to FRCC. If there are any recommended configuration changes, warnings, o r workarounds, Motorola Solutions will provide detailed documentation along with the updates o n the website. The download and deployment of these updates to the ASTRO System will be the responsibility of FRCC. Use or disclosure of this proposal is subject ASTRO 25 System Upgrade Agreement (SUA) II for FRCC to the restrictions on the cover page. 1-4 Land Mobile Radio Lifecycle Sustainment Motorola Solutions Confidential Restricted 0 Front Range Communications Consortium November 19, 2019 Remote Delivery of SUS (RSUS) Motorola Solutions' dedicated staff will remotely install the required security updates and operating system patches onto the FRCC'sradio network. Vulnerabilities from third party software are addressed as soon as the validations of recommended patches are completed. Motorola Solutions will also provide reports outlining updates made for FRCC team's review and awareness. Patch transfers are transparent to the end -user. After the patches are transferred, a report is sent out to inform FRCC which machines they will need to reboot the appropriate devices to enable the new patches and antivirus definitions. Reboot Support Delivery of SUS/RSUS This enhancement provides support for rebooting impacted servers and workstations after the patches have been downloaded/pushed and installed. Once installation is complete, Motorola Solutions will deploy trained technicians to reboot servers and workstations at the FRCC'slocations. On -Site Delivery of SUS For convenience, a trained technician will be contacted to provide the comp ete patching service. The technician will download patches, perform the required installation services and coordinate the rebooting of servers and dispatch ops at the FRCC'slocation. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. ® Motorola Solutions Confidential Restricted Land Mobile Radio Lifecycle Sustainment 1-5 SECTION 2 LIFECYCLE STATEMENT OF WORK 2.1 ASTRO 25 SUA II 2.1.1 DESCRIPTION OF SERVICE AND OBLIGATIONS 2.1.1.1 As system releases become available, Motorola Solutions agrees to provide the Customer with the software, hardware and implementation services required to execute up to one system infrastructure upgrade in a two-year period for their ASTRO 25 system. At the time of the system release upgrade, Motorola Solutions will provide applicable patches and service pack updates when and if available. Currently, Motorola Solutions' service includes 3rd party SW such as Microsoft Windows and Server OS, Red Hat Linux, Sun Solaris and any Motorola Solutions software service packs that may be available. Motorola Solutions will only provide patch releases that have been analyzed, pre -tested, and certified in a dedicated ASTRO 25 test lab to ensure that they are compatible and do not interfere with the ASTRO 25 network functionality. 2.1.1.2 The Customer will have, at its option, the choice of upgrading in either Year 1 or Year 2 of the coverage period. To be eligible for the ASTRO 25 SUA II, the ASTRO 25 system must be at system release 7.7 or later. 2.1.1.3 ASTRO 25 system releases are intended to improve the system functionality and operation from previous releases and may include some minor feature enhancements. At Motorola Solutions' option, system releases may also include significant new feature enhancements that Motorola Solutions may offer for purchase. System release software and hardware shall be pre -tested and certified in Motorola Solutions' Systems Integration Test lab. Front Range Communications Consortium November 19, 2019 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Lifecycle Statement of Work 2-1 Front Range Communications Consortium November 19, 2019 2 1 1 4 The price quoted for the SUAII requires the Customer to choose a certified system upgrade path from the list of System Release Upgrade Paths available to the Customer as per the system release upgrade chart referenced and incorporated in Appendix A Should the Customer elect an upgrade path other than one listed in Appendix A, the Customer agrees that additional costs may be incurred to complete the implementation of the certified system upgrade In this case, Motorola Solutions agrees to provide a price quotation for any additional materials and services necessary 2 1 1 5 ASTRO 25 SUA II entitles a Customer to past software versions for the purpose of downgrading product software to a compatible release version 2 1 1 6 The following ASTRO 25 certified system release software for the following products are covered under this ASTRO 25 SUA II • Servers • Workstations • Firewalls • Routers • LAN switches • MCC 7XXX Dispatch Consoles • GTR8000 Base Stations • GCP8000 Site Controllers • GCM8000 Comparators • Motorola Solutions Logging Interface Equipment • PBX switches for Telephone Interconnect • NICE and Vennt Logging Solutions (if purchased) 2 1 1 7 Product programming software such as Radio Service Software ("RSS"), Configuration Service Software ("CSS"), and Customer Programming Software ("CPS") are also covered under this SUA II 2 1 1 8 ASTRO 25 SUA II makes available the subscriber radio software releases that are shipping from the factory during the SUA II coverage period New subscriber radio options and features not previously purchased by the Customer are excluded from ASTRO 25 SUA II coverage Additionally, subscriber software installation and reprogramming are excluded from the ASTRO 25 SUA II coverage Use or disclosure of this proposal is subject ASTRO 25 System Upgrade Agreement (SUA) II for FRCC to the restnctions on the cover page 2-2 Lifecycle Statement of Work Motorola Solutions Confidential Restricted 2.1.1.9 Motorola Solutions will provide certified hardware version updates and/or replacements necessary to upgrade the system with an equivalent level of functionality up to once in a two-year period. Hardware will be upgraded and/or replaced if required to maintain the existing feature and functionality. Any updates to hardware versions and/or replacement hardware required to support new features or those not specifically required to maintain existing functionality are not included. Unless otherwise stated, platform migrations such as, but not limited to, stations, consoles, backhaul, civil, network changes and additions, and managed services are not included. 2.1.1.10 The following hardware components, if originally provided by Motorola Solutions, are eligible for full product replacement when necessary per the system release upgrade: • Servers • Workstations • Routers • LAN Switches 2.1.1.11 The following hardware components, if originally provided by Motorola Solutions, are eligible for board -level replacement when necessary per the system release upgrade. A "board -level replacement" is defined as any Field Replaceable Unit ("FRU") for the products listed below: • GTR 8O00 Base Stations • GCP 8000 Site Controllers • GCM 8000 Comparators • MCC 7XXX Dispatch Consoles 2.1.1.12 The ASTRO 25 SUA II does not cover all products. Refer to Section 2.1.6 for exclusions and limitations. 2.1.1.13 Motorola Solutions will provide implementation services necessary to u pgrade the system to a future system release with an equivalent level of functionality up to once in a two-year period. Any implementation services that are not directly required to support the certified system u pgrade are not included. Unless otherwise stated, implementation services necessary for system expansions, platform migrations, and/or n ew features or functionality that are implemented concurrent with the certified system upgrade are not included. Front Range Communications Consortium ASTRO 25 System Upgrade Agreement (SUA) II for FRCC November 19, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. 0 Motorola Solutions Confidential Restricted Lifecycle Statement of Work 2-3 Front Range Communications Consortium November 19, 2019 2.1.1.14 As system releases become available, Motorola Solutions will provide up to once in a two-year period the following software design and technical resources necessary to complete system release upgrades: • Review infrastructure system audit data as needed. • Identify additional system equipment needed to implement a system release, if applicable. • Complete a proposal defining the system release, equipment requirements, installation plan, and impact to system users. • Advise Customer of probable impact to system users during the actual f eld upgrade implementation. • Program management support required to perform the certified system upgrade. • Field installation labor required to perform the certified system upgrade. • Upgrade operations engineering labor required to perform the certified system upgrade. 2.1.1.15 ASTRO 25 SUA II pricing is based on the system configuration outlined in Appendix B. This configuration is to be reviewed annually from the contract effective date. Any change in system configuration may require an ASTRO 25 SUA II price adjustment. 2.1.1.16 The ASTRO 25 SUA II applies only to system release upgrades within the ASTRO 25 Tx platform. 2.1.1.17 Motorola Solutions will issue Software Maintenance Agreement ("SMA") bulletins on an annual basis and post them in soft copy on a designated extranet site for Customer access. Standard and optional features for a given ASTRO 25 system release are listed in the SMA bulletin. 2.1.2 Upgrade Elements and Corresponding Party Responsibilities 2.1.2.1 Upgrade Planning and Preparation: All items listed in this section are to be completed at least 6 months prior to a scheduled upgrade. Motorola Solutions Responsibilities: • Obtain and review infrastructure system audit data as needed. • Identify additional system equipment needed to implement a system release, if applicable. • Complete a proposal defining the system release, equipment requirements, installation plan, and impact to system users. • Advise Customer of probable impact to system users during the actual field upgrade implementation. • Inform Customer of high speed Internet connection requirements. • Assign program management support required to perform the certified system upgrade. • Assign field installation labor required to perform the certified system upgrade. Use or disclosure of this proposal is subject to the restrictions on the cover page. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC 2-4 Lifecycle Statement of Work Motorola Solutions Confidential Restricted Q • Assign upgrade operations engineering labor required to perform the certified system upgrade. • Deliver release impact and change management training to the primary zone core owners, outlining the changes to their system as a result of the upgrade path elected. This training needs to be completed at least 12 weeks prior to the scheduled upgrade. This training will not be provided separately for user agencies who reside on a zone core owned by another entity. Unless specifically stated in this document, Motorola Solutions will provide this training only once per system. Customer Responsibilities: • Contact Motorola Solutions to schedule and engage the appropriate Motorola Solutions resources for a system release upgrade. • Provide high-speed internet connectivity at the zone core site(s) for use by Motorola Solutions to perform remote upgrades and diagnostics. Specifications for the high-speed connection are provided in Appendix C. High-speed internet connectivity must be provided at least 12 weeks prior to the scheduled upgrade. In the event access to a high-speed connection is unavailable, Customer may be billed additional costs to execute the system release upgrade. • Assist in site walks of the system during the system audit when necessary. • Provide a list of any FRUs and/or spare hardware to be included in the system release upgrade when applicable. • Purchase any additional software and hardware necessary to implement optional system release features or system expansions. • Provide or purchase labor to implement optional system release features or system expansions. • Participate in release impact training at least 12 weeks prior to the scheduled upgrade. This applies only to primary zone core owners. It is the zone core owner's responsibility to contact and include any user agencies that need to be trained or to act as a training agency for those users not included. 2.1.3 System Readiness Checkpoint: All items listed in this section must be completed at least 30 days prior to a scheduled upgrade. Motorola Solutions Responsibilities: • Perform appropriate system backups. • Work with the Customer to validate that all system maintenance is current. • Work with the Customer to validate that all available patches and antivirus updates have been updated on the customer's system. Customer Responsibilities: • Validate system maintenance is current. • Validate that all available patches and antivirus updates to their system have been completed. Front Range Communications Consortium November 19, 2019 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrict ons on the cover page. Motorola Solutions Confidential Restricted Lifecycle Statement of Work 2-5 Front Range Communications Consortium November 19 2019 2.1.4 System Upgrade / Motorola Solutions Responsibilities • Perform system infrastructure upgrade in accordance with the system elements outlined in this SOW Customer Responsibilities • Inform system users of software upgrade plans and scheduled system downtime • Cooperate with Motorola Solutions and perform all acts that are reasonable or necessary to enable Motorola Solutions to provide software upgrade services 2.1.5 Upgrade Completion Motorola Solutions Responsibilities • Validate all certified system upgrade deliverables are complete as contractually required • Deliver post upgrade implementation training to the customer as needed, up to once per system • Obtain upgrade completion sign off from the customer Customer Responsibilities • Cooperate with Motorola Solutions in efforts to complete any post upgrade punch list items as needed • Cooperate with Motorola Solutions to provide relevant post upgrade implementation training as needed This applies only to pnmary zone core owners It is the zone core owner's responsibility to contact and include any user agencies that need to be trained or to act as a training agency for those users not included • Provide Motorola Solutions with upgrade completion sign -off 2.1.6 Exclusions and Limitations 2 1 6 1 The parties agree that Systems that have non-standard configurations that have not been certified by Motorola Solutions Systems Integration Testing are specifically excluded from the ASTRO 25 SUA II unless otherwise agreed in writing by Motorola Solutions and included in this SOW The parties acknowledge and agree that the ASTRO 25 SUA II does not cover the following products • MCC5500 Dispatch Consoles • MIP5000 Dispatch Consoles • Plant/E911 Systems • MOTOBRIDGE Solutions • ARC 4000 Systems • Motorola Solutions Public Sector Applications Software ("PSA") • Custom SW, CAD, Records Management Software Use or disclosure of this proposal is subject ASTRO 25 System Upgrade Agreement (SUA) II for FRCC to the restnctions on the cover page 2-6 Lifecycle Statement of Work Motorola Solutions Confidential Restricted • Data Radio Devices • Mobile computing devices such as Laptops • Non -Motorola Solutions two-way radio subscriber products • Genesis Products • Point-to-point products such as microwave terminals and association multiplex equipment 2.1.6.2 ASTRO 25 SUA II does not cover any hardware or software supplied to the Customer when purchased directly from a third party, unless specifically included in this SOW. 2.1.6.3 ASTRO 25 SUA II does not cover software support for virus attacks or other applications that are not part of the ASTRO 25 system, or unauthorized modifications or other misuse of the covered software. Motorola Solutions is not responsible for management of anti -virus or other security applications (such as Norton). 2.1.6.4 Upgrades for equipment add-ons or expansions during the term of this ASTRO 25 SUA II are not included in the coverage of this SOW unless otherwise agreed to in writing by Motorola Solutions. 2.1.7 Special Provisions 2.1.7.1 Customer acknowledges that if its System has a Special Product Feature, additional engineering may be required to prevent an installed system release from overwriting the Special Product Feature. Upon request, Motorola Solutions will determine whether a Special Product Feature can be incorporated into a system release and whether additional engineering effort is required. If additional engineering is required Motorola Solutions will issue a change order for the change in scope and associated increase in the price for the ASTRO 25 SUA II. 2.1.7.2 Customer will only use the software (including any System Releases) in accordance with the applicable Software License Agreement. 2.1.7.3 ASTRO 25 SUA II services do not include repair or replacement of hardware or software that is necessary due to defects that are not corrected by the system release, nor does it include repair or replacement of defects resulting from any nonstandard, improper use or conditions; or from unauthorized installation of software. Front Range Communications Consortium ASTRO 25 System Upgrade Agreement (SUA) II for FRCC November 19, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Lifecycle Statement of Work 2-7 Front Range Communications Consortium November 19, 2019 2.1.7.4 ASTRO 25 SUA II coverage and the parties' responsibilities described in this Statement of Work will automatically terminate if Motorola Solutions no longer supports the ASTRO 25 7.x software version in the Customer's system or discontinues the ASTRO 25 SUA II program; in either case, Motorola Solutions will refund to Customer any prepaid fees for ASTRO 25 SUA II services applicable to the terminated period. 2.1.7.5 If Customer cancels a scheduled upgrade within less than 12 weeks of the scheduled on site date, Motorola Solutions reserves the right to charge the Customer a cancellation fee equivalent to the cost of the pre- planning efforts completed by the Motorola Solutions Upgrade Operations Team. 2.1.7.6 The SUA II annualized price is based on the fulfillment of the two-year term. If Customer terminates, except if Motorola Solutions is the defaulting party, Customer will be required to pay for the balance of payments owed if a system release upgrade has been taken prior to the point of termination. Use or disclosure of this proposal is subject ASTRO 25 System Upgrade Agreement (SUA) II for FRCC to the restrictions on the cover page. 2-8 Lifecycle Statement of Work Motorola Solutions Confidential Restricted 0 Appendix A — ASTRO 25 System Release Upgrade Paths ASTRO System Release Certified Upgrade Paths Pre -7.14 Upgrade to Current Shipping Release 7.14 N/A 7.16+ 7.15 7.16+ 7.17.X* 7.16 N/A 7.18 7.17.X* N/A A.2019.1 (Planned) + Available upgrade path, but not recommended due to the Software Support Policy * Includes planned incremental releases • The information contained herein is provided for information purposes only and is intended only to outline Motorola Solutions' presently anticipated general technology direction. The information in the roadmap is not a commitment or an obligation to deliver any product, product feature or software functionality and Motorola Solutions reserves the right to make changes to the content and timing of any product, product feature or software release. • The most current system release upgrade paths can be found in the most recent SMA bulletin. Front Range Communications Consortium November 19, 2019 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Lifecycle Statement of Work 2-9 Front Range Communications Consortium November 19, 2019 Appendix B - System Pricing Configuration This configuration is to be reviewed annually from the contract effective date. Any change in system configuration may require an ASTRO 25 SUA II price adjustment. Core Master Site Configuration M3 Core Zones in Operation (Including DSR and Dark Master Sites) 2 Zone Text Features: Messaging, IV&D, Outdoor TDMA, Location, ISSI Interconnect, 8000, InfoVista, CNI, KMF/OTAR HPD, CSMS, IA, POP25, 5 Telephone RF System Voice RF Sites & RF Simulcast Sites (including Prime Sites) 22 Repeaters/Stations (FDMA) 176 Repeaters/Stations (TDMA) 0 HPD RF Sites 0 HPD Stations 0 Dispatch Console System Dispatch Sites 8 dispatch equipment - includes for co at NICE -located ADCOM only Gold Elite Operator Positions 0 MCC 7500 Operator Positions (GPIOM) 0 MCC MCC7100 7500 Operator Operator Positions Positions (VPM) 58 9 Conventional Channel Gateways (CCGW) 20 Conventional Site Controllers (GCP 8000 Controller) 6 Logging System Number of AIS Servers 3 Number of Voice Logging Recorder 3 Number of Logging Replay Clients Unknown Network Management and MOSCAD NFM Network Management Clients 13 MOSCAD NFM Systems 0 MOSCAD NFM RTUs 0 MOSCAD NFM Clients 0 Fire Station Alerting (FSA) FSA Systems 0 FSA RTUs 0 FSA Clients 0 Fire Station Alerting (FSA) Voice Subscribers non-APX 0 Voice Subscribers APX 0 HPD Subscribers 0 Computing may be and less than Networking shown) Hardware (for SUA / SUA II, actual replacement qty. I Workstations - High Performance 0 Workstations - Mid Performance 0 Servers - High Performance 0 Servers - Mid Performance 0 LAN Switch - High Performance 0 LAN Switch - Mid Performance 0 Routers 0 Use or disclosure of this proposal is subject to the restrictions on the cover page. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC 2-10 Lifecycle Statement of Work Motorola Solutions Confidential Restricted (40 Appendix C — High -Speed Connectivity Specifications Connectivity Requirements • The minimum supported link between the core and the zone is a full T1 • Any link must realize or a sustained transfer rate of 175 kBps / 1.4 Mbps or better, bidirectional • Interzone links must be fully operational when present • Link reliability must satisfy these minimum QoS levels: o Port availability must meet or exceed 99.9% (three nines) o Round trip network delay must be 100 ms or less between the core and satellite (North America) and 400 ms or less for international links o Packet loss shall be no greater than 0.3% o Network jitter shall be no greater than 2 ms Front Range Communications Consortium ASTRO 25 System Upgrade Agreement (SUA) II for FRCC November 19, 2019 Use or disclosure of this proposal is subject to the restrictions on the cover page. 0 Motorola Solutions Confidential Restricted Lifecycle Statement of Work 2-11 Front Range Communications Consortium November 19, 2019 SECTION 3 LIFECYCLE MANAGEMENT PRICING The tables below summarize annual pricing for ten years. Customer will make payments to Motorola annually in advance of each defined yearly cycle. The initial payment will be billed upon the contract effective date, and annually thereafter. The annual pricing summary is defined below. Payments are due within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution and in accordance with the following payment schedule. Pricing is valid through December 31, 2019 SUA Costs for FRCC Description Price ($) Year 1 $ 768,124.14 Year 2 $ 775,987.45 Year 3 $ 784,086.37 Year 4 $ 792,428.77 Year 5 $ 801,020.77 Year 6 I $ 809, 871.39 Year 7 $ 818, 987.07 Year 8 $ 828,376.14 Year 9 $ 837, 518.64 Year 10 $ 846,789.96 TOTAL $ 8,063,190.70 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Lifecycle Management Pricing 3-1 Front Range Communications Consortium November 19, 2019 Breakdown of SUA Costs Per Agency ADCOM SUA Costs - 4 Site Simulcast Cell, 3 RF Sites (Hoyt, Bennett and KCNC), 13 MCC7500s and NRX Description Price ($) Year 1 $ 166,248.31 Year 2 $ 168,720.95 Year 3 $ 171,286.05 Year 4 $ 173, 947.43 Year 5 $ 176,709.20 Year 6 $ 179, 575.29 Year 7 $ 182,549.53 Year 8 $ 185,636.44 Year 9 $ 188,841.13 Year 10 $ 192,167.94 I TOTAL $ 1,785,682.26 BROOMFIELD SUA Costs — 2 -Site Simulcast Cell, 7 MCC7500, AIS, IP NICE Logger, and NRX Description Price ($) Year 1 $ 59,590.30 Year 2 $ 60,476.60 Year 3 $ 61,396.04 Year 4 $ 62,349.99 Year 5 $ 63, 339.92 Year 6 $ 64,367.25 Year 7 $ 65,433.34 Year 8 $ 66, 539.81 Year 9 $ 67,688.51 Year 10 $ 68,880.98 TOTAL $ 640,062.73 Use or disclosure of this proposal is subject ASTRO 25 System Upgrade Agreement (SUA) II for FRCC to the restrictions on the cover page. 3-2 Lifecycle Management Pricing Motorola Solutions Confidential Restricted Front Range Communications Consortium November 19, 2019 FEDERAL HEIGHTS SUA Costs - 2 MCC7100 and 1 Site Description Price ($) Year 1 $ 19,203.10 Year 2 $ 19,399.69 Year 3 $ 19,602.16 Year 4 $ 19,810.72 Year 5 $ 20,025.52 Year 6 $ 20,246.78 Year 7 $ 20,474.68 Year 8 $ 20,709.40 Year 9 $ 20, 937.97 Year 10 $ 21,169.75 $ 201,579.77 TOTAL THORNTON SUA Costs - 8 MCC7500s and NRX Description Price ($) Year 1 $ 43.613.19 Year 2 $ 44,261.86 Year 3 $ 44,934.78 Year 4 $ 45,632.96 Year 5 $ 46, 357.48 Year 6 $ 47,109.36 Year 7 $ 47,889.62 Year 8 $ 48,699.43 Year 9 $ 49,540.14 Year 10 $ 50,412.89 TOTAL $ 468,451.71 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Lifecycle Management Pricing 3-3 Front Range Communications Consortium November 19, 2019 UNIVERSITY of NORTHERN COLORADO SUA Costs - 1 MCC7500 Description Price ($) Year 1 $ 5,181.77 Year 2 $ 5,258.83 Year 3 $ 5,338.79 Year 4 $ 5,421.74 Year 5 $ 5,507.82 Year 6 $ 5,597.15 Year 7 $ 5,689.86 Year 8 $ 5,786.07 Year 9 $ 5,885.96 Year 10 $ 5,989.65 TOTAL $ 55,657.63 WELD COUNTY SUA Costs — 2 Simulcast Cells, 6 RF Sites (Grover, New Raymer, Niwot, Nunn, Prospect, and Timnath), 29 MCC7500s, 7 MCC7100s, 2 AIS, and 2 IP NICE Loggers Description Price ($) Year 1 $ 192,031.04 Year 2 $ 193,996.86 Year 3 $ 196, 021.59 Year 4 $ 198,107.19 Year 5 $ 200,255.19 Year 6 $ 202,467.85 Year 7 $ 204, 746.77 Year 8 $ 207,094.03 Year 9 $ 209,379.66 Year 10 $ 211,697.49 TOTAL $ 2,015,797.67 Use or disclosure of this proposal is subject to the restrictions on the cover page. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC 3-4 Lifecycle Management Pricing Motorola Solutions Confidential Restricted Front Range Communications Consortium November 19, 2019 SUA Costs Master Site and DSR Description Price ($) Year 1 $ 282,256.43 Year 2 $ 283, 872.66 Year 3 $ 285, 506.97 Year 4 $ 287,158.75 Year 5 $ 288,825.64 Year 6 $ 290, 507.71 Year 7 $ 292,203.28 Year 8 $ 293,910.95 Year 9 $ 295,245.28 Year 10 $ 296,471.27 TOTAL $ 2,895,958.93 ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. 0 Motorola Solutions Confidential Restricted Lifecycle Management Pricing 3-5 Front Range Communications Consortium November 19, 2019 SECTION a O CNTRACTUAL DOCUMENTATION Please find enclosed on the following pages Motorola Solutions' Maintenance, Support and SUA Addendum. ASTRO 25 System Upgrade Agreement (SUA) II for FRCC Use or disclosure of this proposal is subject to the restrictions on the cover page. 0 Motorola Solutions Confidential Restricted Contractual Documentation 4-1 Amendment No 1 Weld County, CO MAINTENANCE, SUPPORT AND SUA ADDENDUM This Amendment No 1 to the Communications System and Services Agreement, dated December 19, 2018, identified as Motorola Contract No 18-252395 and Weld County Contract No 2018-4151 ("Agreement" or "CSSA") is made by and between Weld County, CO ("County" or "Party") and Motorola Solutions, Inc , a corporation organized and existing under the laws of the State of Delaware ("Motorola" or "Party") (collectively "Parties") This Amendment No 1 amends and is integral to and incorporated into the Agreement identified above RECITALS WHEREAS, the Parties entered into the Agreement dated December 19, 2018, under which the County agreed to purchase and Motorola agreed to sell a 12 -Channel 700 MHz ASR site and related implementation and optimization services to connect to the Front Range Communications Consortium ("Consortium" or "FRCC") Astro 25 system (the "System") WHEREAS, the System requires ongoing support and maintenance services to ensure its uninterrupted operation, and WHEREAS, the County as the Consortium's fiscal agent desires to purchase on behalf of FRCC certain maintenance and support services for the System, and WHEREAS, the Parties, pursuant to Section 3 4 of the Agreement, wish to amend the Agreement to include Maintenance, support, SUA II, and Security Update services (the "Services") for the System, which require additional terms and conditions not included in the Agreement NOW, THEREFORE, the Parties agree as follows 1 DEFINITIONS All capitalized terms not otherwise defined herein shall have the same meaning as defined in the Agreement "SUA" or "SUA II" means Motorola's Software Upgrade Agreement program 2 SCOPE Motorola will provide the Services as further described in the applicable Statement(s) of Work attached in Motorola's proposal dated November 19, 2019, incorporated herein by reference Changes to the scope of work and future Statement(s) of Work will be incorporated herein by reference upon mutual execution 3 TERMS AND CONDITIONS Maintenance, Support and SUA Addendum to Weld County, CO CSSA Motorola Contract No 18-252395 1 The terms of the Agreement combined with the terms of this Addendum will govern the products and services offered pursuant to this Addendum. To the extent there is a conflict between the terms and conditions of the Agreement and the terms and conditions of this Addendum, this Addendum takes precedence related to the delivery of the services contemplated therein. 3.1 MAINTENANCE AND SUPPORT SERVICES 3.1.1 EQUIPMENT DEFINITION. For maintenance and support services, Equipment will be defined to mean the hardware specified in the applicable SOW or attachments to the maintenance and support proposal. 3.1.2 ADDITIONAL HARDWARE. If County purchases additional hardware from Motorola that becomes part of the System, the additional hardware may be added to this Addendum and will be billed at the applicable rates after the warranty period for that additional equipment expires. Such hardware will be included in the definition of Equipment. 3.1.3 MAINTENANCE. Equipment will be maintained at levels set forth in the manufacturer's product manuals and routine procedures that are prescribed by Motorola will be followed. Motorola parts or parts of equal quality will be used for Equipment maintenance. 3.1.4 EQUIPMENT CONDITION. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Addendum. Upon reasonable request by Motorola, County will provide a complete serial and model number list of the Equipment. County must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. County's obligation to pay maintenance and support fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically maintained for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the price to maintain that Equipment. 3.1.5 EQUIPMENT FAILURE. County must promptly notify Motorola of any Equipment failure. Motorola will respond to County's notification in a manner consistent with the level of Service purchased as indicated in this Addendum and applicable SOW. 3.1.6 INTRINSICALLY SAFE. County must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 3.1.7 EXCLUDED SERVICES. a) Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. b) Unless specifically included in this Addendum, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or Maintenance, Support and SUA Addendum to Weld County, CO CSSA Motorola Contract No. 18-252395 2 tower lighting, duplexer, combiner, or multicoupler Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the Internet or the worldwide web, or for Equipment malfunction caused by the transmission medium 3 1 8 TIME AND PLACE Service will be provided at the location specified in this Addendum and/or the SOW When Motorola performs maintenance, support, or installation at County's location, County will provide Motorola, at no charge, a non -hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement County will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services Unless otherwise stated in this Addendum or applicable SOW, the hours of Service will be 8 30 a m to 4 30 p m , local time, excluding weekends and holidays Unless otherwise stated in this Addendum or applicable SOW, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements, if these charges or expenses are reasonably incurred by Motorola in rendering the Services, County agrees to reimburse Motorola for those charges and expenses 3 1 9 COUNTY CONTACT County will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable County's personnel to maintain contact, as needed, with Motorola 3 2 SUA SERVICES 3 2 1 The Software License Agreement included as Exhibit A to the Agreement applies to any Motorola Software provided as part of the SUA transactions 3 2 2 The System upgrade will be scheduled during the subscription period and will be performed when Motorola's system upgrade operation resources are available Because there might be a significant time frame between when this Addendum is executed and when a System upgrade transaction is performed, Motorola may substitute any of the promised Equipment or Software so long as the substitute is equivalent or superior to the initially promised Equipment or Software 3 2 3 Acceptance of a SUA transaction occurs after the Equipment (if any) and Software are delivered, and the SUA services are fully performed pursuant to applicable close out check list(s) as upgrades are performed Punchlist items, if any, are to be identified in writing and action plan presented assigning ownership and schedule of resolution For purposes of clarity, there is no Acceptance Testing with a SUA transaction 3 2 4 The Warranty Period for any new Equipment or Motorola Software provided during the upgrade under a SUA transaction will commence upon completion of upgrade as described in 3 2 3, and is for a period of one (1) year The Warranty Period for SUA Services provided during the upgrade under a SUA transaction will commence upon completion of upgrade and is for a period of ninety (90) days Maintenance, Support and SUA Addendum to Weld County, CO CSSA Motorola Contract No 18-252395 3 3 2 5 In addition to the description of the SUA services and exclusions provided in the SUA Statement of Work, the following apply a) Upon reasonable request by Motorola, County will provide a complete serial and model number list of the Equipment b) SUA services exclude the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner, use not in compliance with applicable industry standards, excessive wear and tear, or accident, liquids, power surges, neglect, acts of God or other force majeure events c) Unless specifically included in this Addendum or the SUA Statement of Work, SUA services exclude items that are consumed in the normal operation of the Equipment, accessories, and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the Internet or the worldwide web, or for Equipment malfunction caused by the transmission medium d) County will provide Motorola with designated points of contact (list of names and phone numbers) that will be available during the performance of the SUA services 3 2 6 SUA INFLATION ADJUSTMENT At the end of the first year of this service and each year after, a CPI percentage change calculation shall be performed If the annual inflation rate increases greater than 5% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 5% The Denver - Aurora -Lakewood, CO Consumer Price Index for All Urban Consumers (CPI -U) shall be used as the measure of CPI for this price adjustment Measurement will take place once the annual average for the new year has been posted by the Bureau of Labor Statistics If the CPI increase for the previous year does not exceed 5%, there shall be no increase in future maintenance prices 4 TERM AND CONTRACT PRICE The term of this Amendment is ten (10) years The Contract Price for the ten (10) years of services is $9,276,271 46, excluding applicable sales or use taxes as more fully set forth in the pricing pages The Services will commence upon expiration of the Warranty Period as defined in the Agreement Motorola will submit invoices to County quarterly in advance of services being performed and each payment period and County will make payments to Motorola within thirty (30) days after receipt of each invoice 5. PURCHASE ORDER Each quarter Motorola shall provide an invoice, which County will review for approval The County does not need to issue a purchase order or other funding documentation in order to pay Motorola each year of this Agreement, however, the County may issue a purchase order for an Maintenance, Support and SUA Addendum to Weld County, CO CSSA Motorola Contract No 18-252395 4 approved invoice for internal purposes. Subject to annual budget appropriation and approved invoice, County will fund the payments schedule included for the Services. The County will pay approved invoices when received from Motorola, unless the County provides written notice of termination as provided in Paragraph 6. Any changes in scope will be subject to the change order process as described in the Agreement. At the time of execution of this Amendment, the County will provide all necessary reference information to include on invoices for payment in accordance with the Agreement. 6. TERMINATION If County terminates the SUA Services before the end of the 10 year term, for any reason other than Motorola's default, then the County will pay to Motorola a reasonable termination fee sufficient to offset the conforming services performed to the effective date of the termination, to be memorialized in writing. County's written notice of intent to terminate must be provided thirty (30) days or more prior to the effective date of termination. In addition, the SUA annualized price is based on the fulfillment of a two year cycle. Notwithstanding the forgoing, if County terminates the SUA service during a two year cycle, except for Motorola's default, then County will be required to pay for the balance of payments owed for the two year cycle if a major system release has been implemented before the point of termination. If County terminates the remaining Services before the end of the 10 year term, for any reason other than Motorola's default, then the County will pay Motorola for the conforming Maintenance and Support Services performed (if any). Written notice of intent to terminate must be provided thirty (30) days or more prior to the effective date of termination. 7. ENTIRE AGREEMENT. This Addendum, any related attachments, and the Agreement, constitutes the entire agreement of the Parties regarding the subject matter of this Addendum and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Addendum may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any County purchase or purchase order, acknowledgment or other form will not be considered an amendment or modification of this Addendum, even if a representative of each Party signs that document. Unless amended above, all other terms and conditions of the Agreement shall remain in full force. IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date last signed below. Motorola Solutions, Inc. B %.,� r y� Name: Larry Mabry Title: MSSSI Vice President & Director Sales Date: 12/10/2019 Maintenance, Support and SUA Addendum to Weld County, CO CSSA Motorola Contract No. 18-252395 5 Weld County, CO Title: BOCC Chair Date: DEC 0 9 2019 aQ76/9' 49`g :New Contract Requet- - -, -� Entity Information Entity Name* MOTOROLA SOLUTIONS INC '7777777,-7-7V77,-77"' Entity ID* @00030021 7777777 r 5t7P s. 1f ❑ New Entity? Contract Name* FRCC 10YR SYSTEM UPGRADE AGREEMENT Contract Status CTB REVIEW Contract Desorption* AGREEMENT FOR 10YRS OF SYSTEM UPGRADES FOR FRCC Contract Description 2 Contract Type* AGREEMENT Amount 58,063,190 70 Renewable * NO Automatic Renewal NO Grant NO IGA NO Department COMMUNICATIONS Department Email CM- Communications@vreldgov co m Department Head Email CM-Communications- DeptHead@wteldgov corn County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV COM Contract ID 3276 Contract Lead's MRWALLACE Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # mnvallace@co weld co us Requested BOCC Agenda Date * 12/09/2019 Due Date 12/0612019 Will a work session with BOCC be required?* HAD Does Contract require Purchasing Dept. to be included? NO if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are OnBase w , ,! Contract` Dates Effective Date 01/01/2020 Committed Delivery Date Expiration Date* 01/01/2030 Termination Notice Period Review Date* 12/03/2029 Renewal Date not in }Contact Infortnateori f4171 '57 t Contact Info'' Contact Name "Purchasing Purchasing Approver Approiral3Proce' Department Head MIKE WALLACE DH Approved Date 12/03/2019 Contact Type Contact Email Contact Phone l Contact Phone 2 Purchasing Approved Date Finance Approver BARB CONNOLLY Legal Counsel BOB CHOATE Finance Approved Date 12/04/2019 Legal Counsel Approved Date 12/04/2019 I Fioal� pproval, V x BOCC Approved BOCC Signed Date BOCC Agenda Date 12/09/2019 Originator MRWALLACE .b C. Tyler Ref # AG 120919 0774, Hello