HomeMy WebLinkAbout20202163.tiffRESOLUTION
RE: APPROVE RENTAL CONTRACT FOR WELD COUNTY FAIR AND AUTHORIZE CHAIR
TO SIGN - MILE HIGH PRODUCTIONS, LLC, DBA DENVER TENT AND EVENT
RENTALS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Rental Contract for the Weld County
Fair for Tent Materials between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the CSU Extension Service of Weld
County, and Mile High Productions, LLC, dba Denver Tent and Event Rentals, commencing upon
full execution of signatures, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Rental Contract for the Weld County Fair for Tent Materials between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the CSU Extension Service of Weld County, and Mile High
Productions, LLC, dba Denver Tent and Event Rentals, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of July, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: doldte0 G 4-rdo!ci
Weld County Clerk to the Board
County Attorney
Date of signature: 07/2-4
Mike F -eman, Chair
Stev: More •, Pro -Tern
Kevin D. Ross
cc :E 1O1)! GA (&K) AcT(Bc/co)
07/30/0
2020-2163
EX0030
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Weld County Fair - Tent Contract
DEPARTMENT: 96200 - Fair DATE: July 15, 2020
PERSON REQUESTING: Keith Maxey
Brief description of the problem/issue:
Tents will be used to cover the Beef/Dairy and Swine show rings at County Fair this year. In
particular, the swine show ring is being moved outside of the Exhibition Building to provide for more
ventilation and space for exhibitors and spectators alike which creates greater distancing for COVID
concerns. The tents are sponsored by JBS; they are covering all the costs associated with the tents
as well as additional fans to supplement ventilation and cooling.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Without a tent, we would not be able to move the swine show ring outside. There are no costs to
Weld County as the cost is being covered by a sponsorship through JBS.
Recommendation:
Approve the tent contracts.
Approve
Recommendation
Mike Freeman, Chair
Scott K. James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin D. Ross
Schedule
Work Session
Other/Comments:
2020-2163
EX oo3O
Page 1 of 3
'EU
DENVER TENT
RENTALS
www. DenverTentRentals .com
(720) 663-8577 l Denver, CO
www. BoulderTentRentals .com
(303) 953-0640 I Boulder, CO
WELD COUNTY FAIR
525 N. 15TH AVE
GREELEY, CO 80631
DE3
BOULDER TENT
R E N T A L S
Customer #: -37111-
303-688-3900 Phone
Salesman: Heather Wolley info@denvertentrentals.com
Delivery Fri 7/24/2020 8:00AM - 5:00PM
501 N. 14 AVE
GREELEY, CO 80631
Qty
26
26
2
18
60
Items Rented
ASPHALT PLUGS
ASPHALT PLUGS
TENT, 60X120 CLEARSPAN
LIGHTING, PAR 38
DELIVERY/PICKUP FEE
Job Descr: EVENT
Status: Quote
Quote #: q13739-3
Event Beg: Sat 7/25/2020 8:00AM
Event End: Mon 8/ 3/2020 5:00PM
Operator: 45
Pickup Mon 8/ 3/2020 8:00AM - 5:00PM
501 N. 14 AVE
GREELEY, CO 80631
Disc%
Quote valid for 30 days
Quote
This is a contract. The back of this contract contains important terms and conditions.
If equipment does not function properly notify lessor within 30 minutes of
occurrence or no refund or allowance will be made.
I certify that I have read and agree to all terms of this contract.
Signature:
Mike Freeman, Chair, Board of Weld County Commissioners
Each
Price
$520.00
$520.00
$16,400.00
$675.00
$360.00
Rental:
Damage Waiver:
Delivery Charge:
$18,115.00
$171.50
$360.00
Subtotal:
Denver. CO:
Total:
Paid:
Amount Due:
$18, 646.50
$1,505.36
$20,151.86
$0.00
$20,151.86
Printed On Tue 7/14/2020 4.09:45PM
Software by Point -of -Rental Software www. point-of-renja 2 0 2020
Modification #8
contract-params,SOL. rpt (4)
O 2/ -,-/13
Quote #: q13739
WELD COUNTY FAIR Page 2 of 3
RENTAL AGREEMENT TERMS AND CONDITIONS
For goad and valuable consideration, you and Denver Tent & Event Rentals, agree as follows:
As used herein, "Rented Item(s)" or "Items" means the "Items Rented" to you, as identified on the first page of this contract; "Lessee", "you" and "your" mean the customer on
first page of this contract; and "Lessor", "we", "us", "our" or "DTR" mean Mile High Productions, LLC, a Colorado limited liability company, d/b/a "Denver Tent & Event Rentals";
additionally, "P1" refers to the first page of this Contract.
1. TITLE AND OWNERSHIP. The leased equipment shall, always, be and remain the sole and exclusive property of Lessor. Lessee shall have only the rights to use the equipment
in accordance with the terms of this agreement. Lessor shall have the right to display notice of its ownership of the equipment by display of an identifying stencil, plate or
other marking and Lessee agrees that it will not remove or cover such markings without the written permission of Lessor. It is expressly intended and agreed that the
equipment shall be personal property even though it may be affixed or attached to real estate. The equipment shall not be removed from the place of delivery or
installation without the expressed written permission of Lessor. Movement of equipment to a second location constitutes an additional rental & shall be charged as such.
2. PAYMENT. Lessee agrees to rent the Rented Item(s) from DTR for the period specified on P1 ("Event Dates") , and to pay DTR the rental rate(s) set forth on P1, together with
any other charges accruing hereunder, without proration, reduction or discount, until the Rented Item(s) is/are returned to and accepted by DTR. Rental rates are for
normal use of the Rental Items on a daily basis. The Rent rates will increase for any additional time or use. Allowance will be made for period (s) or nonuse over weekend or
holiday closures. You agree to pay DTR: (a) any Deposit specified on P1 (or if none, 50% of the Total listed on P1) upon reservation; and (6) at least 14 days prior to the
Event Date commences, 100% of the remaining Total Amount Due. You agree that: (a) DTR may deduct any amount you owe us from any Prepayment; and (b) no
Prepayment or Deposit will be deemed a limit of your liability under or in connection with this Contract.
3. CANCELLATION POLICY. If your event is cancelled prior to your originally scheduled delivery or customer pick-up date, DTR may, but will not be obligated to, refund a
portion of your Deposit/payment. Prepayments/deposits are otherwise non-refundable. If items are cancelled prior to the date of delivery or customer pick-up, a 50%
cancellation charge will apply (excluding: tents and tent accessories). If items are cancelled less than 14 days prior to the date of delivery or customer pick-up, a 100%
cancellation charge will apply. Cancellations made after the delivery of your rentals, installation of equipment, or pick-up of the rental items from our warehouse will forfeit
all payments. Anything with, in or on any Rented Items upon return will, at our option, be deemed surrendered or abandoned. Cancellations notices and/or rescheduled
event requests must be made in writing. Rescheduled events must be within 6 months of original event date.
4. EQUIPMENT
a. INSPECTION. Lessee acknowledges that they have had an opportunity to personally inspect the equipment and finds it suitable for their needs and is in good
condition. Lessee understands the equipment's proper use. Lessee further acknowledges Lessee is responsible to inspect the equipment prior to its use and to
notify Lessor of any defects.
b. REPLACEMENT OF MALFUNCTIONING EQUIPMENT, If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue use and to
notify the Lessor. Lessor will repair or replace the equipment with similar equipment in good working order if available and if the defect is the result of normal
use. Lessor is not responsible for any incidental or consequential damages caused by delays or otherwise and Lessee hereby waives any right or entitlement
thereto.
c. WARRANTIES. Lessor is not the manufacturer of the rented property and not the agent of the manufacturer and no warranty against patent or latent defects in
material workmanship or capacity is given, and Lessee expressly waives all such warranties of fitness which may be accorded by law or otherwise. There are no
warranties of merchantability or fitness, either expressed or implied. There is no warranty that the equipment is suited for Lessee's intended use, or that it is
free from defects and all such warranties of fitness, or otherwise, are expressly and specifically waived by the Lessee.
d. ASSIGNMENT, SUBLEASES AND LOANS OF EQUIPMENT. The Lessor may assign its rights under this contract without the Lessee's consent but will remain bound by
all obligations herein. The Lessee may not sublease or loan the equipment without the Lessor's written permission. Any purported assignment by the Lessee is
void.
e. CLEANING. China, Glassware and Flatware must be returned rinsed and re -packed properly in boxes or racks provided or additional charges will be assessed.
Special cleaning deposits will be charged on BBQ Grill and Cooking Equipment.
f. DIRTY OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while
equipment is out of possession of Lessor. Lessee does agree to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot
be applied against the purchase or cost of repair or damaged goods. Rental equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost
when rented. The cost of repairs will be borne by the Lessee, whether performed by the Lessor or at the Lessor's Option by others.
5. LINENS. Denver Tent & Event Rentals strives to provide the Lessee with a consistent product in good quality condition. Reasonable care must be assumed by the lessee to
assure that damage or loss does not occur to linens including skirting and napkins. Return all items dry and free of waste. The Lessor (DTR) utilizes your credit card on file as
a damage deposit. Your card will be charged for any damages or loss to linen including other equipment.
a.
b.
DAMAGE TO LINEN. Includes misuse, rips, mildew, cigarette or other burns including scorch marks, candle wax, chocolate or other stains that cannot be removed
by our professional laundry service.
INSPECTION. Table linens are inspected prior to pick-up and upon return. Lessee will be notified of any potential damage or missing items. After the items have
been cleaned by the laundry department, any permanently damaged items will be charged at our cost to your card on file and lessee can keep the same as
though it were a sale if they so desire.
LINEN CARE. Linens must be protected from burns and stains when utilizing flames such as canned heat or candles, or when using fountains. Place a barrier
between linen and these items such as plastic, a doily, glass or trivet. Shake out all crumbs, flowers, greens, etc. to avoid any stains. Do not roll up or place
wet linens in any bag - mildew will result. Simply leave the linens in the provided linen bag or hang them back on the hangers provided. Lessee is responsible to
ensure all linens are free of additional decor or knots before return.
6. TENTS AND UMBRELLAS. Tents and umbrellas provide temporary shelter from the sun, light breezes less than 20 MPH, or as a decorative venue. Tents and umbrellas are not
intended to provide complete protection from the wind, rain, snow, or other storms. If DTR deems that weather conditions or other acts of natural weather are unsafe
before your rental items are loaded on the truck, the Lessee will receive a full deposit in a refund. If, after your items are loaded and/or delivered to your site and conditions
prohibit installation, half of your deposit will be refunded. It is the responsibility of the lessee to take reasonable appropriate action to reduce the damage to tents and
umbrellas.
a. MATERIAL. All tents are subject to stretching and retracting of up to 5% of listed sizes and although all tents have been impregnated with waterproofing
compound, no tents are guaranteed to be waterproof and are to be considered temporary shade structures. Lessee agrees not to use any form of tape on tents,
walls, or the frames - the adhesive degrades the fabric and leaves residue.
b. COOKING. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and/or cleaning expense to tent tops due to cooking processes under or near the tents.
c. ELECTRIC POWER AND LIGHTING. Lessee agrees to furnish Lessor access to and the right to use Lessee's electrical and power lines for the installation and
operation of the rented equipment.
Printed On Tue 7/14/2020 4:09:45PM Software by Point -of -Rental Software www.point-of-rental.com
Modification #8
contract-params. SQL. rpt (4)
Quote #: q13739
WELD COUNTY FAIR Page 3 of 3
d. WEATHER RELATED RISKS. Lessee assumes all weather -related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk,
however, should the tenting become unusable due to high wind, snow, rain, flooding, extreme cold or heat or any other factor beyond Lessor's control, Lessee
shall still be liable for payment in full of all charges. Tents are not safe in lightning storms or high winds. Evacuate all guests to a safe area. Watch for
approaching inclement weather. Water and snow loads on tents are dangerous. Use a push broom to push canvas up to allow runoff of snow or water puddling,
which can cause collapse or tent or umbrellas.
e. UMBRELLA TABLES. It is suggested that umbrellas and umbrella tables remain closed when not in use.
7. PERMITS AND LICENSES. All tents meet applicable fire codes. Some municipalities require tent permits for larger than 400 sq. ft. Lessee shall at its own expense and prior to
the installation of the equipment, provide all necessary permits, licenses and other consents.
8. DELIVERY/PICK UP. Delivery is made (within 10 feet) to the closet point DTR trucks can park. Extra charges will result in deliveries to upstairs, elevator use or any point
where extra time is involved. This service does not include set up and knock down of tables and chairs. If this service is required, arrangements should be made several days
prior to delivery with a special charge quoted. If no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we
will try to accommodate you, after quoting the price. On pick-up where no prior arrangements have been made and equipment is not knocked down and assembled in one
sheltered area, tables and chairs will be left until the next day when a special crew can be scheduled. There will be an additional one -day rental fee. A knock -down fee will
result if equipment is still up.
9. PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man-made, prior to arrival of
the DTR's work crew. Lessee further agrees to have all tents cleared for removal prior to the work crew's arrival. All non -leased equipment and decorations shall be cleared
and taken from site. If Lessee fails to do so, then Lessee shall pay all costs involved for any delay, and all costs including collection and legal expense.
a. STAKES. All tents must be staked down, Do not remove stakes, guy lines, or other equipment used to secure the tent.
b. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, near the equipment installation, clearly marked prior to the arrival of RER's work
crews. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call two weeks prior to
installation. This service is provided for free by calling 1-800-922-1987.
10. TIME OF RETURN. Lessee's right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breech
of Lessee's obligations under this contract Time is of the essence in this agreement. Any extension must, at the Lessor's election, be mutually agreed upon in writing.
11. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the
condition and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the equipment occurring
because it was not returned within Lessor's regular business hours. If Lessor has agreed to deliver the equipment to Lessee or to pick up the equipment from Lessee, Lessee
shall be responsible for all losses or damage to the equipment from time of delivery to Lessee and until picked up by Lessor.
12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment (at its replacement cost when rented) for all types of theft or mysterious disappearances. Damage
Waiver does not cover theft. Warning: Obtaining rental items by threat, deception or otherwise without the consent of the owner and/or failure to return items can, in
certain circumstances, be considered theft, resulting in civil penalties and/or criminal prosecution. CRS 18-4-402.
14. INSPECTION BY LESSOR. Lessor shall always have the right to enter any premises where the equipment may be located for purposes of inspectirg it, observing its use, or
removing it from Lessee's premise.
15. DAMAGE WAIVER. A damage waiver is charged on all rentals. The damage waiver is a one-time, non-refundable charge to cover the lessee against accidental damage
and avoid additional charges. Damage waiver does not cover failure to return equipment, negligent, misuse, abuse, vandalism, malicious mischief, mysterious disappearance
or use of drugs and alcohol. Damage waiver is not insurance or a warranty.
16. EMERGENCY CONTACT. Call 720-663-8577 ext. 9
17. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act of §524-10-101 et. seq., as applicable now or hereafter amended.
Printed On Tue 7/14/2020 4:09:45PM
Modification #8
Software by Point -of -Rental Software www.point-of-rental.com contract-params. SOL.rpt (4)
Page 1 of 3
FEU
DENVER TENT
RENTALS
www. DenverTentRentals .com
(72O) 663-8577 I Denver, CO
www. BoulderTentRentals .com
(303) 953-0640 I Boulder, CO
WELD COUNTY FAIR
BOULDER TENT
RENTALS
_I -Customer 37266
303-688-3900 Phone
525 N. 15TH AVE
GREELEY, CO 80631
Salesman: Paul Spatola rochestertentrentals@gmailcom
Delivery Fri 7/24/2020 8:00AM - 5:00PM
525 N. 15TH AVE
GREELEY, CO 80631
Job Descr: Event
Qty
Items Rented
6
FAN, FLOOR, 36"
Status: Quote
Quote #: q13859-3
Event Beg: Sat 7/25/2020 8:00AM
Event End: Mon 8/ 3/2020 5:00PM
Operator: 45
Pickup Mon 8/ 3/2020 8:00AM - 5:00PM
525 N. 15TH AVE
GREELEY, CO 80631
Quote valid for 30 days
Quote
This is a contract. The back of this contract contains important terms and conditions.
If equipment does not function properly notify lessor within 30 minutes of
occurrence or no refund or allowance will be made.
I certify that I have read and agree to all terms o` this contract.
Signature:
Mike Freeman, Chair, Board of Weld County Commissioners
Rental:
Damage Waiver:
$ 240.00
$24.00
Subtotal: $264.00
Denver. CO: $19.94
Total: $283.94
Paid: $0.00
Amount Due: $283.94
Printed On Tue 7/14/2020 3:59:37PM
Modification #5
contract-params.SOL. rpt (4)
Software by Point -of -Rental Software www. point-of-rental.JE I 2 0 2020
o7oa-o -� / (,o
Quote #: q13859
WELD COUNTY FAIR Page 2 of 3
RENTAL AGREEMENT TERMS AND CONDITIONS
For good and valuable consideration, you and Denver Tent & Event Rentals, agree as follows:
As used herein, "Rented Item(s)" or "Items" means the "Items Rented" to you, as identified on the first page of this contract; "Lessee", "you" and "your" mean the customer on
first page of this contract; and "Lessor", "we", "us", "our" or "DTR" mean Mile High Productions, LLC, a Colorado limited liability company, d/b/a "Denver Tent & Event Rentals";
additionally, "P1" refers to the first page of this Contract.
1. TITLE AND OWNERSHIP. The leased equipment shall, always, be and remain the sole and exclusive property of Lessor. Lessee shall have only the rights to use the equipment
in accordance with the terms of this agreement. Lessor shall have the right to display notice of its ownership of the equipment by display of an identifying stencil, plate or
other marking and Lessee agrees that it will not remove or cover such markings without the written permission of Lessor. It is expressly intended and agreed that the
equipment shall be personal property even though it may be affixed or attached to real estate. The equipment shall not be removed from the place of delivery or
installation without the expressed written permission of Lessor. Movement of equipment to a second location constitutes an additional rental & shall be charged as such.
2. PAYMENT. Lessee agrees to rent the Rented Item(s) from DTR for the period specified on P1("Event Dates") , and to pay DTR the rental rate(s) set forth on P1, together with
any other charges accruing hereunder, without proration, reduction or discount, until the Rented Item(s) is/are returned to and accepted by DTR. Rental rates are for
normal use of the Rental Items on a daily basis. The Rent rates will increase for any additional time or use. Allowance will be made for period (s) or nonuse over weekend or
holiday closures. You agree to pay DTR: (a) any Deposit specified on P1 (or if none, 50% of the Total listed on P1) upon reservation; and (b) at least 14 days prior to the
Event Date commences, 100% of the remaining Total Amount Due. You agree that: (a) DTR may deduct any amount you owe us from any Prepayment; and (b) no
Prepayment or Deposit will be deemed a limit of your liability under or in connection with this Contract.
3. CANCELLATION POLICY. If your event is cancelled prior to your originally scheduled delivery or customer pick-up date, DTR may, but will not be obligated to, refund a
portion of your Deposit/payment. Prepayments/deposits are otherwise non-refundable. If items are cancelled prior to the date of delivery or customer pick-up, a 50%
cancellation charge will apply (excluding: tents and tent accessories). If items are cancelled less than 14 days prior to the date of delivery or customer pick-up, a 100%
cancellation charge will apply. Cancellations made after the delivery of your rentals, installation of equipment, or pick-up of the rental items from our warehouse will forfeit
all payments. Anything with, in or on any Rented Items upon return will, at our option, be deemed surrendered or abandoned. Cancellations notices and/or rescheduled
event requests must be made in writing. Rescheduled events must be within 6 months of original event date.
4. EQUIPMENT
a. INSPECTION. Lessee acknowledges that they have had an opportunity to personally inspect the equipment and finds it suitable for their needs and is in good
condition. Lessee understands the equipment's proper use. Lessee further acknowledges Lessee is responsible to inspect the equipment prior to its use and to
notify Lessor of any defects.
b. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. if the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue use and to
notify the Lessor. Lessor will repair or replace the equipment with similar equipment in good working order if available and if the defect is the result of normal
use. Lessor is not responsible for any incidental or consequential damages caused by delays or otherwise and Lessee hereby waives any right or entitlement
thereto.
c. WARRANTIES. Lessor is not the manufacturer of the rented property and not the agent of the manufacturer and no warranty against patent or latent defects in
material workmanship or capacity is given, and Lessee expressly waives all such warranties of fitness which may be accorded by law or otherwise. There are no
warranties of merchantability or fitness, either expressed or implied. There is no warranty that the equipment is suited for Lessee's intended use, or that it is
free from defects and all such warranties of fitness, or otherwise, are expressly and specifically waived by the Lessee.
d. ASSIGNMENT, SUBLEASES AND LOANS OF EQUIPMENT. The Lessor may assign its rights under this contract without the Lessee's consent but will remain bound by
all obligations herein. The Lessee may not sublease or loan the equipment without the Lessor's written permission. Any purported assignment by the Lessee is
void.
CLEANING. China, Glassware and Flatware must be returned rinsed and re -packed properly in boxes or racks provided or additional charges will be assessed.
Special cleaning deposits will be charged on 88O Grill and Cooking Equipment.
DIRTY OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while
equipment is out of possession of Lessor. Lessee does agree to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot
be applied against the purchase or cost of repair or damaged goods. Rental equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost
when rented. The cost of repairs will be borne by the Lessee, whether performed by the Lessor or at the Lessor's Option by others.
5. LINENS. Denver Tent & Event Rentals strives to provide the Lessee with a consistent product in good quality condition. Reasonable care must be assumed by the lessee to
assure that damage or loss does not occur to linens including skirting and napkins. Return all items dry and free of waste. The Lessor (DTR) utilizes your credit card on file as
a damage deposit. Your card will be charged for any damages or loss to linen including other equipment.
DAMAGE TO LINEN. Includes misuse, rips, mildew, cigarette or other burns including scorch marks, candle wax, chocolate or other stains that cannot be removed
by our professional laundry service.
b. INSPECTION. Table linens are inspected prior to pick-up and upon return. Lessee will be notified of any potential damage or missing items. After the items have
been cleaned by the laundry department, any permanently damaged items will be charged at our cost to your card on file and lessee can keep the same as
though it were a sale if they so desire.
LINEN CARE. Linens must be protected from burns and stains when utilizing flames such as canned heat or candles, or when using fountains. Place a barrier
between linen and these items such as plastic, a doily, glass or trivet. Shake out all crumbs, flowers, greens, etc. to avoid any stains. Do not roll up or place
wet linens in any bag - mildew will result. Simply leave the linens in the provided linen bag or hang them back on the hangers provided. Lessee is responsible to
ensure all linens are free of additional decor or knots before return.
6. TENTS AND UMBRELLAS. Tents and umbrellas provide temporary shelter from the sun, light breezes less than 20 MPH, or as a decorative venue. Tents and umbrellas are not
intended to provide complete protection from the wind, rain, snow, or other storms. If DTR deems that weather conditions or other acts of natural weather are unsafe
before your rental items are loaded on the truck, the Lessee will receive a full deposit in a refund. If, after your items are loaded and/or delivered to your site and conditions
prohibit installation, half of your deposit will be refunded. It is the responsibility of the lessee to take reasonable appropriate action to reduce the damage to tents and
umbrellas.
a. MATERIAL. All tents are subject to stretching and retracting of up to 5% of listed sizes and although all tents have been impregnated with waterproofing
compound, no tents are guaranteed to be waterproof and are to be considered temporary shade structures. Lessee agrees not to use any form of tape on tents,
walls, or the frames - the adhesive degrades the fabric and leaves residue.
b. COOKING. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and/or cleaning expense to tent tops due to cooking processes under or near the tents.
c. ELECTRIC POWER AND LIGHTING. Lessee agrees to furnish Lessor access to and the right to use Lessee's electrical and power lines for the installation and
operation of the rented equipment.
Printed On Tue 7/14/2020 3:59:37PM
Software by Point -of -Rental Software www.point-of-rental.com
Modification #5
contract-params. SQL.rpt (4)
Quote #: q13859
WELD COUNTY FAIR Page 3 of 3
d. WEATHER RELATED RISKS. Lessee assumes all weather -related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk,
however, should the tenting become unusable due to high wind, snow, rain, flooding, extreme cold or heat or any other factor beyond Lessor's control, Lessee
shall still be liable for payment in full of all charges. Tents are not safe in lightning storms or high winds. Evacuate all guests to a safe area. Watch for
approaching inclement weather. Water and snow loads on tents are dangerous. Use a push broom to push canvas up to allow runoff of snow or water puddling,
which can cause collapse or tent or umbrellas.
e. UMBRELLA TABLES. It is suggested that umbrellas and umbrella tables remain closed when not in use.
7. PERMITS AND LICENSES. All tents meet applicable fire codes. Some municipalities require tent permits for larger than 400 sq. ft. Lessee shall at its own expense and prior to
the installation of the equipment, provide all necessary permits, licenses and other consents.
B. DELIVERY/PICK UP. Delivery is made (within 10 feet) to the closet point DTR trucks can park. Extra charges will result in deliveries to upstairs, elevator use or any point
where extra time is involved. This service does not include set up and knock down of tables and chairs. If this service is required, arrangements should be made several days
prior to delivery with a special charge quoted. If no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we
will try to accommodate you, after quoting the price. On pick-up where no prior arrangements have been made and equipment is not knocked down and assembled in one
sheltered area, tables and chairs will be left until the next day when a special crew can be scheduled. There will be an additional one -day rental fee. A knock -down fee will
result if equipment is still up.
9. PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man-made, prior to arrival of
the DTR's work crew. Lessee further agrees to have all tents cleared for removal prior to the work crew's arrival. All non -leased equipment and decorations shall be cleared
and taken from site, If Lessee fails to do so, then Lessee shall pay all costs involved for any delay, and all costs including collection and legal expense.
a. STAKES. All tents must be staked down. Do not remove stakes, guy lines, or other equipment used to secure the tent.
b. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, near the equipment installation, clearly marked prior to the arrival of RER 's work
crews. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call two weeks prior to
installation. This service is provided for free by calling 1-800-922-1987.
10. TIME OF RETURN. Lessee's right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breech
of Lessee's obligations under this contract Time is of the essence in this agreement. Any extension must, at the Lessor's election, be mutually agreed upon in writing.
11. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the
condition and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the equipment occurring
because it was not returned within Lessor's regular business hours. If Lessor has agreed to deliver the equipment to Lessee or to pick up the equipment from Lessee, Lessee
shall be responsible for all losses or damage to the equipment from time of delivery to Lessee and until picked up by Lessor.
12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment (at its replacement cost when rented) for all types of theft or mysterious disappearances. Damage
Waiver does not cover theft. Warning: Obtaining rental items by threat, deception or otherwise without the consent of the owner and/or failure to return items can, in
certain circumstances, be considered theft, resulting in civil penalties and/or criminal prosecution. CRS 18-4-402.
14. INSPECTION BY LESSOR. Lessor shall always have the right to enter any premises where the equipment may be located for purposes of inspecting it, observing its use, or
removing it from Lessee's premise.
15. DAMAGE WAIVER. A damage waiver is charged on all rentals. The damage waiver is a one-time, non-refundable charge to cover the lessee against accidental damage
and avoid additional charges. Damage waiver does not cover failure to return equipment, negligent, misuse, abuse, vandalism, malicious mischief, mysterious disappearance
or use of drugs and alcohol. Damage waiver is not insurance or a warranty.
16. EMERGENCY CONTACT. Call 720-663-8577 ext. 9
17. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act of §024-10-101 et. seq., as applicable now or hereafter amended.
Printed On Tue 7/14/2020 3:59:37PM
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Modification #5
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