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Home My WebLink About20203214.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR BED BUG MITIGATION AND AUTHORIZE CHAIR TO SIGN - GREELEY TRANSITIONAL HOUSE, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Bed Bug Mitigation between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Greeley Transitional House, Inc., commencing January 1, 2021, and ending December 31, 2023, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Bed Bug Mitigation between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Greeley Transitional House, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of October, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: C/) ..l1�` �0;e1 Weld County Clerk to the Board APP:! .DAST Coun y ttorney Date of signature: I I /0a/2 Mike Freeman, Chair Steveoreno, Pro -Tern Scott K. James Kevin D. Ross CC; H5 11/03/20 2020-3214 HR0092 41/77 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: October 20, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandum of Understanding (MOU) with the Greeley Transitional House, Inc. (Transitional House) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding (MOU) with the Greeley Transitional House, Inc (Transitional House). The Department purchased a commercial clothes dryer that was installed at the Transitional House in early 2020. The Department and Transitional House staff utilize the dryer for the sole purpose of treating client belongings infested, or potentially infested, with bed bugs. The MOU further outlines the responsibilities of both parties with respect to training, access to equipment, utility costs, and equipment repair and maintenance. The original MOU will expire on December 31, 2020. Both parties have requested a new MOU to be executed for the new term, January 1, 2021, through December 31, 2023. The MOU is for a period of three years; however, the MOU must be renewed by both parties, in writing, on an annual basis. This MOU has been reviewed by Legal (G. Kalousek). I do not recommend a Work Session. I recommend approval of this MOU. Approve Schedule Other/Comments: Recommendation Work Session Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross j Pass -Around Memorandum; October 20, 2020 - CMS 4177 2020-3214 i©/28 MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND THE GREELEY TRANSITIONAL HOUSE, INC. THIS MEMORANDUM OF UNDERSTANDING is entered into this Oyu dday of ` 2020, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as "Weld County"; and The Greeley Transitional House, Inc. hereinafter referred to as "Transitional House". WITNESSETH WHEREAS, Weld County has purchased a commercial clothes dryer for the purpose of assisting with bed bug mitigation; and WHEREAS, the Transitional House has an appropriate location for the installation of this commercial clothes dryer located at 1206 10th Street, Greeley CO 80631; and WHEREAS, placement of the dryer at the Transitional House will allow staff members of both Parties to use the dryer for bed bug mitigation only for clients affiliated with either Party; NOW, THEREFORE, in consideration of the premises and mutual promises and covenants herein contained, the Parties agree as follows: Term of this Memorandum of Understanding This Memorandum of Understanding ("MOU") shall be effective beginning January 1, 2021 and shall end December 31, 2023, unless sooner terminated as provided herein. The MOU is for a period of three years; however, the MOU must be renewed by both parties, in writing, on an annual basis. Bed Bug Mitigation A commercial clothes dryer has been purchased by Weld County and has been installed at the Transitional House. This dryer may only be used by approved employees of either Weld County or the Transitional House to dry clothing and other appropriate belongings of clients of either Party, such as stuffed toys, blankets and towels, to control bed bugs. This equipment is not to be used as a substitute for a regular clothes dryer or used by staff members of either Party for personal use. Responsibilities of The Transitional House The Transitional House agrees as follows: 1. To utilize the clothing dryer for bed bug mitigation only for clients of Transitional House. 2. To train all staff members to utilize the equipment as directed by the manual. 3. To maintain the equipment to be operational. 4. To be responsible for payment for all needed repairs for the equipment. 5. To pay for the utility costs associated with running the equipment. 6. To allow Weld County staff members to have access to the equipment at any time required. The equipment will be made available twenty-four hours a day, seven days a week, including holidays. 7. To work cooperatively with Weld County staff members if use of the equipment is needed at the same time by both Parties. 8. To inform Weld County if there is an issue with the equipment or if the equipment is down for repairs. 1 Responsibilities of the Weld County Weld County agrees as follows: 1. To utilize the clothing dryer for bed bug mitigation only for clients of Weld County. 2. To train all staff members to utilize the equipment as directed by the manual. 3. To work cooperatively with Transitional House staff members if the use of the equipment is requested at the same time by both Parties. 4. Staff will stay on the premises when the dryer is in use and will not leave items at Transitional House unattended. Weld County staff will not ask staff of the Transitional House to complete the drying process or to handle any of the belongings brought in by Weld County staff members. General Provisions 1. No term or condition of this MOU shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 2. It is expressly understood and agreed that the enforcement of the terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this MOU shall give or allow any claim or right of action whatsoever by any other person not included in this MOU. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this MOU shall be an incidental beneficiary only. 3. County has the right to terminate this MOU, with or without cause on thirty (30) days written notice. Furthermore, this MOU may be terminated at any time without notice upon a material breach of the terms of the MOU. IN WITN SS HEREOF, the parties hereto have duly executed this Memorandum of Understanding as of this oCO day of • 2020. ATTEST: Waal ‘K BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the B.. rd WELD COUNTY, COLORADO By Deputy Clerk to 2 O14(3,, ike Freeman, Chair NTRACTOR: OCT 2 8 2020 Transitional House By: (Uati y;a`,11 rY:v,Hor. Nancy Wiehagen, Executive Director Date: Oct 14, 2020 c,&W2 -�o2 / � Contract Form New Contract Request Entity Information Entity Name* GREELEY TRANSITIONAL HOUSE Entity ID* O00011257 Contract Name* GREELEY TRANSITIONAL HOUSE (MEMORANDUM OF UNDERSTANDING) Contract Status CTB REVIEW ❑ New Entity? Contract ID 4177 Contract Lead* CULLINTA Contract Lead Email cullinta@co.weld.co.us;cobb xxlk@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* MEMORANDUM OF UNDERSTANDING FOR BED BUG MITIGATION TERM: 01/01/2021 THROUGH 12/31/2023, TO BE RENEWED ON AN ANNUAL BASIS. PASS -AROUND IN PROCESS 10/19/2020. Contract Description 2 Contract Type* AGREEMENT Amount* $0.00 Renewable* YES Automatic Renewal Gant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co m Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney G EN ERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELDG OV.COM Requested BOCC Agenda Date* 12/16/2020 Due Date 12/12,2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Review Date 11;01/2021 Committed Delivery Date Contact Type Contact Email Renewal Date 01/01/2022 Expiration Date Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 10/19+2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 10,`28/2020 Originator COBBXXLK Finance Approver BARB CONNOLLY Legal Counsel GABE KALOUSEK Finance Approved Date Legal Counsel Approved Date 10/20/2020 10/21/2020 Tyler Ref # AG 102820 Hello