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Home My WebLink About20173562.tiff04'�ab9 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Jail Food Service Contract Extension DEPARTMENT: Weld County Sheriff's Office DATE: 11/24/20 PERSON REQUESTING: Stephanie Tornquist — Director of Inmate Services Brief description of the problem/issue: The original food service contract with Aramark Correctional Services, LLC is ready for an extension/renewal as the original contract was for the time frame of January 1, 2018 to December 31St, 2018. At the end of each twelve-month period of the contract, an extension is completed, and any price changes are reviewed, accepted, and included in the extension. There is a 3.78% per meal increase with this extension (included as Exhibit A), which is based on the September 2019 — September 2020 percentage change in the Consumer Price Index — Food Away from Home (CPI -FAH). These costs are incorporated into the projected contract cost for 2021. It should be of note that this contract extension has been reviewed by Bob Choate and the costs associated with this extension have been included, and approved, in the 2021 budget. What options exist for the Board? (include consequences, impacts, costs, etc. of options): The board may either approve or deny the contract extension. This is the third extension of the original contract which was termed for three years with the option of two, one-year extension after the third year. With this third extension/renewal of the contract period, the board may reject the recommended price increase per meal (3.78%) and the Weld County Sheriff's Office would have to renegotiate this with Aramark before any contract extensions/renewal approvals are made. A denial of this nature would extend the extension process and conflict with the Original Agreement and RFP response to utilize the CPI_FAH as a determinant of the increase. Approval of the extension would result in a seamless transition to the next twelve-month period of this contract which would be based on the original language of the contract. Recommendation: It is recommended the board approve this extension as Aramark ahs provided more than satisfactory services since the beginning of this contract and operates with a clear understanding of and adherence to the mission of the Weld County Sheriff's Office. The percentage increase of 3.78% is in line with the CPI -FAH per the Original Agreement. pporove Recommendation Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin D. Ross Schedule Work Session Other/Comments: DocuSign Envelope ID: 68307CB8-B45F-4C3A-BE56-DE03316CE945 . - LUI1 i rim_ I HUrcttiVMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND ARAMARK CORRECTIONAL SERVICES, LLC This Agreement Extension/Renewal ("Renewal"), made and entered into , day of December, 2020, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "Department", and Aramark Correctional Services, LLC hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2017 - 3562, approved on 12/27/2017. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The current term of the Original Agreement ends on 12/31/2020. • The parties agree to extend the Original Agreement for an additional twelve-month period, which will begin 01/01/2021, and will end on 12/31/2021. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following changes are hereby made to the Contract Documents: 1. There is an increase in the price per meal of 3.78%. This increase is based on the Consumer Price Index — Food Away from Home percentage change from September 2019 through September 2020 and per the Original Agreement. See the included price per meal schedule for January 1, 2021— December 31, 2021 (Exhibit A). • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Mark R. Adams Printed rV igned by: Signatures F8D654C2E _ 12/18/2020 ATTEST: d•fett444) Weld County Clerk to the Board BY. a. Deputy Clerk to the Board OARD OF COUNTY COMMISSIONERS LD COUNTY, COLORADO ike Freeman, Chair DEC 3 0 2020 QO1-7- 3'CD DocuSign Envelope ID: 68307CB8-B45F-4C3A-BE56-DE03316CE945 Exhibit A Weld County Jail Meal Price January 1, 2021- December 315t, 2021 150 199 $ 2.2610 200 249 $ 1.8780 250 299 $ 1.6490 300 349 $ 1.4900 350 399 $ 1.3870 400 449 $ 1.3050 450 499 $ 1.2410 500 549 $ 1.1346 550 599 $ 1.0943 600 649 $ 1.0479 650 699 $ 1.0386 700 749 $ 1.0179 750 799 $ 0.9963 800 849 $ 0.9684 Kosher Meals>5 $ 0.9911 Commission I CCS $ 0.10 Halal Meals $.10/meal + reg meal price Construction Menu $.515/meal + reg meal price x 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% 3.78% $ 0.0855 $ 0.0710 $ 0.0623 $ 0.0563 $ 0.0524 $ 0.0493 $ 0.0469 $ 0.0429 $ 0.0414 $ 0.0396 $ 0.0393 $ 0.0385 $ 0.0377 $ 0.0366 3.78% $ 0.0375 $ 2.3465 $ 1.9490 $ 1.7113 $ 1.5463 $ 1.4394 $ 1.3543 $ 1.2879 $ 1.1775 $ 1.1357 $ 1.0875 $ 1.0779 $ 1.0564 $ 1.0340 $ 1.0050 $ 1.0286 $ 0.10 Contract Form Entity Information New Contract Request Entity Name* ARAMARK CORPORATION Entity ID* x.00014498 ❑ New Entity? Contract Name* Contract ID 2021 INMATE FOOD SERVICES CONTRACT EXTENSION 4289 Contract Status CTB REVIEW Contract Lead* MELBE Contract Lead Email melbe:_eco.weld.co.us;skohl graf:aweldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description * EXTENSION OF #1 595. TYLER #201 7-3562; 3.78.48 COST INCREASE APPLIED TO 2020 EXTENSION AMOUNT $887,021 ONBASE# 3294; $920,550 IS AN ESTIMATED AMOUNT AND DEPENDS ON ADP. DUE TO COVID19 IT CAN SIGNIFICANTLY VARY. Contract Description 2 Contract Type* CONTRACT Amount* $920,550.00 Renewable* YES Automatic Renewal Grant IGA Department SHERIFF Department Email CM-SheriffgWeldgov.com Department Head Email CM-Sheriff- DeptHead_ 'vveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - C OU NTYATTO RN EY:AVE LDG OV.COM If this is a renewal enter previous Contract ID 1595 If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 12 09 2020 Due Date 12 05 2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Review Date* 10,01 2021 Committed Delivery Date Contact Type Contact Email Renewal Date* 12;31:2021 Expiration Date Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head DONNIE PATCH DH Approved Date 12;212020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12;'3012020 Originator SKOHLGRAF Finance Approver BARB CONNOLLY Legal Counsel BOB CHOATE Finance Approved Date Legal Counsel Approved Date 12.'22:2020 12 23 2020 Tyler Ref it AG 123020 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW RE: Jail Food Service Contract Extension DEPARTMENT: Weld County Sheriff's Office DATE: 12/04/19) lu of h t !. (t: 1'l l'Elhc ) t t:tIt C1S f icutenaiit Brief description of the problem/issue: The original food service contract with Ararnark Correctional Services, LLC is up for extension/renewal as the original contract was for the period of January 1, 2018 — December 31, 2018. At the end of each twelve-month period of this contract, en extension is completed, and any price changes are reviewed, accepted and included in the extension. There is a 3.24% per meal increase with this extension (per meal price schedule is included in this packet) which is based on the September, 2018 through September, 2019 percentage change in the Consumer Price Index Food Away from [-tome (CPI-IMEI). Additionally, there has been an increase in inmate requests for Halal meals associated with the Muslim religion. The jail has a constitutional obligation to make reasonable and appropriate religious accommodations for sincerely held religious beliefs and this includes providing for religious diet needs. Ara.mark has proposed a `$0,10 per meal cost in addition to the regular meal cost for these religious diets and this is found to he acceptable and in line with what other jail facilities are paying (or less) for this type of religious meal. '['hese costs are incorporated into the projected contract cost for 2020. Based on this, the total cost for food services for the period of 01/01'2020 12/31/2020 is $887,021. It should he of note that this contract extension has been reviewed by Rob Choate and the costs associated with this extension have been included, and approved, in the 2020 budget. What options exist for the Board? (Include consequences, impacts, costs, etc, of options) The board may either approve or deny the contract extension. •This is the second extension of the original contract which was termed for three years with the option of two, one-year extensions alter the third year. W:th this second extension/renewal ofthe contract period, the board may reject the recommended price increase per meal (3.24%) and the Weld County Sheriff's Office would have to renegotiate this with Ararnark before any contract extension/renewal approvals are made.. A denial of this nature would extend the extension process and conflict with the Original Agreement and REP response to utilize the CPI -PAR as a determinant of the increase. Approval of this extension would result in a seamless transition to the next twelve-month period of this contract which would be based on the original language of the contract. c2o/ 7- & 57 Z. So6o3F Recommendation: It is recommended that the board approve this extension as Aramark has provided more than satisfactory services since the beginning of this contract and operates with a clear understanding of and adherence to the mission of the Weld County Sheriff's Office. The percentage increase of 3.24% is in line with the CPI -FAH per the Original Agreement. Recommendation 7C£t f. l.,.OM' ' •?fl . Mike Freeman Barbara Kirkmeyer Steve Moreno, Pro-Tem schedule work Session t isl�rr Coffin CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND ARAMARK CORRECTIONAL SERVICES, LLC This Agreement Extension/Renewal ("Renewal"), made and entered Intcrfr3 day of December, 2019, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "Department", and Aramark Correctional Services. LLC hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2017 - 3562 approved on 12/27/2017. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended on 12/31/2018. • The parties agree to extend the Original Agreement for an additional twelve-month period, which will begin 01/01/2020, and will end on 12/31/2020. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following changes are hereby made to the Contract Documents: 1. There is an increase In the price per meal of 3.24%. This increase is based on the Consumer Price index — Food Away from Home percentage change from September 2018 through September 2019 and per the Original Agreement. See the included price per meal schedule for January 1, 2020 — December 31, 2020 (Exhibit A). 2. A $0.10 additional fee per meal will be charged to each approved Halal diet. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Mark R. Adams. VP Finance, CFO Printed Name Signature ATTEST: /7►13-19 ddritA) Jdet;„k Weld Cof n1v Clerk to the Boa BY: Deputy Clerk t •j he B • and BOARD OF COUNTY COMMISSIONERS WE D COUNTY, CO ORADO ALMA- arbara Kirkm yer, Ch it DEC 2 3 2019- '0/7-,35-10 Exhibit A Weld County Jail January 1, 2020 - December 31, 2020 ulatlan 2019P sal 2020 Prfce/'Meal 500-549 $ 1.0990 , $ 1.1346 550-599 $ 1.0600 $ 1.0943 600-649 $ 1.0150 $ 1.0479 650-699 $ 1.0060 , $ 1.0386 700-749 $ 0.9860 $ 1.0179 750-799 $ 0.9650 $ 0.9963 800-849 $ 0.9380 $ 0.9684 Kosher Meals>5 $ 0.9600 I $ 0.9911 HS Snacks No change Commission ICCS Halal Meals $ 0.10 $ 0.10 $.10/meal + reg me al Else avviyo,e 14t:J51 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW RE: Jail Food Service Contract Extension DEPARTMENT: Weld County Sheriffs Office PERSON REQUESTING: Matthew J. Elbe — Detentions Lieutenant Brief description of the problem/issue: DATE: 11/27/18 The original food service contract with Aramark Correctional Services, LLC is up for extension/renewal as the original contract was for the period of January 1, 2018 — December 31, 2018. At the end of each twelve-month period of this contract, an extension is completed, and any price changes are reviewed, accepted and included in the extension. There is a 2.55% per meal increase with this extension (per meal price schedule is included in this packet) which is based on the September, 2017 through September, 2018 percentage change in the Consumer Price Index — Food Away from Home (CPI -FAH). Based on this, the total cost for food services for the period of 01/01/2019 — 12/31/2019 is $856,575.70. It should be of note that this contract extension has been reviewed by Bob Choate. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) The board may either approve or deny the contract extension. This is the first extension of the original contract which was termed for three years with the option of two, one-year extensions after the third year, With this first extension/renewal of the contract period, the board may reject the recommended price increase per meal (2,55%) and the Weld County Sheriff's Office would have to renegotiate this with. Aramark before any contract extension/renewal approvals are made. A denial of this nature would extend the extension process and conflict with the contract and RFB response to utilize the CPI -FAH as a determinant of the increase. Approval of this extension would result in a seamless transition to the next twelve-month period of this contract which would be based on the original language of the contract. It is recommended that the board approve this extension as Aramark has provided more than satisfactory services since the beginning of this contract and operates with a clear understanding of and adherence to the mission of the Weld County Sheriffs Office. The percentage increase of 2.55% is in line with the CPI -FAH. Approve Recommendation Sean P. Conway Julie A, Cozad, Chair Mike Freeman Barbara Kirkmeyer Steve Moreno, Pro -Tern Schedule Work Session Citi3kt-e-Csb) /a2. --O21, -/g O herlCgaumits: l\ Q- d lLr Nt t J'l a7// 7 sue, c b03 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND ARAMARK CORRECTIONAL SERVICES, LLC This Agreement Extension/Renewal ("Renewer), made and entered into day of December, 201gt by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "Department", and AramarkCorrectional Services. LLC hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2017 - 3562, approved on 12/27/2017. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on 12/31/2018. • The parties agree to extend the Original Agreement for an additional twelve-month period, which will begin 01101/2019, and will end on 1213112019. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1, There is an increase in the price per meal of 255%. This increase Is based on the Consumer Price Index — Food Away from Home percentage change from September 2017 through September 2018. See the Included price per meal schedule for January 1, 2019 — December 31, 2019. •. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: ATTEST Wel BY; .driW/ v•Je-ho:ei Deputy Cle o the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO eve Moreno, Chair DEC 2 6 2018 02©/7 o�e�lo C' lc- ,t -Is95 WELD COUNTY AGREEMENT FOR SERVICES BETWEEN WELD COUNTY & ARAMARK CORRECTIONAL SERVICES LLC INMATE FOOD SERVICES THIS AGREEMENT is made and entered into this 1 ' day of January, 2017, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Aramark Correctional Services LLC, a limited liability company, who whose address is 1101 Market St, Philadelphia, PA 19107, hereinafter referred to as "Contractor". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in Exhibit A (hereinafter referred to as the "Project") and WHEREAS, Contractor is willing to perform and has the specific ability to perform the required Services at or below the cost set forth in Exhibits B and C: WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A, B and C, each of which forms an integral part of this Agreement. Exhibits A, B and C are specifically incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A, B and C, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Bid (RFB) as set forth in "Bid Package No. B1700110". The RFB contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to County's Request for Bid. The Response confirms Contractor's obligations under this Agreement. Exhibit C consists of Contractor's Response to County's Request for Bid, specifically the cost per meal sliding scale. The Response confirms Contractor's obligations under this Agreement. 2. Service or Work. Contractor and County agree to procure the materials, equipment and/or products necessary for the Project and Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project. Contractor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements of Exhibits A, B and within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. Weld County Sheriff c&Amy& ate. Ce- Depa nrA isi--) /02-0z1✓ /7 ,2O17- 3562 So X3'8 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A, B and C. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contractor if it wishes to renew this Contract. 4. Termination. Termination For Convenience: Either party may terminate this Agreement for convenience, at any time during the term or any renewal or extension, upon ninety (90) days notice to the other party. Termination For Default: Either party may terminate this Agreement upon a breach or default of this Agreement by the other party, which is not cured within thirty (30) days after receipt by the defaulting party of a notice from the non -defaulting party, specifying the nature of such breach or default. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts or other documents it has completed or partially completed solely for the Project under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto. the County shall pay Contractor for all inmate and staff meals, and other services, provided by Contractor to and including the date of termination, at the prices and within the payment periods set forth in this Agreement. The County's obligation to pay for meals and services provided shall survive the termination or expiration of this Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Meal Service and Prices: Contractor shall provide meals to the County's inmates, staff and visitors at the per meal prices set forth in Exhibit C. Contractor will provide, at no additional cost, a lacto-ovo vegetarian and/or vegan diet for all religious requests from the administrative or religious authority. Other religious meals requested by the administration or religious authority, such as prepackaged meals, shall be provided at a price to be mutually agreed in advance. The County shall notify Contractor of the actual number of meals ordered each day at a mutually agreed upon time prior to meal service, and the County shall make additions or deletions to such order within a mutually agreed upon time prior to meal service. When the initial notice of meals ordered is not given timely, Contractor shall prepare and will be paid for the same number of meals as prepared for the previous day. Weld County Sheriff Department Head Price Adjustments: The per meal prices stated in this Agreement are firm for the period beginning on the Effective Date and ending on December 31, 2018. Per meal prices for each subsequent 12 -month period shall be increased on each anniversary of the Effective Date by an amount to be mutually agreed upon and set forth in an amendment to this Agreement in the form attached hereto as Exhibit D; provided, however, that in the event no agreement is reached with respect to such increase, per meal prices shall be increased as further set forth below by the greater of the (a) yearly percentage change in the Consumer Price Index, All Urban Consumers, U.S. City Average, Food Away From Home Index ("CPI -FAH"), published by the U.S. Department of Labor and (b) the yearly percentage change in the Market Basket of Products (as defined below) which approximate the products served at the facilities covered by this Agreement (the "Client Menu"). The period for determining CPI -FAH and Market Basket of Products increases shall be [month] of the immediately preceding year to [month] of the then -current year (the "Base Period"). As set forth on the sample client statement attached as Exhibit E, a copy of which shall be provided prior to implementing any price adjustments pursuant to this section, the "Market Basket of Products" represents categories or types of products that are generally used in the Client Menu. Such products are classified into the following six categories of food items (each, a "Menu Category"): beverage (composed of juice and non-alcoholic drinks other than milk); baked goods; produce (composed of fruits and vegetables); dairy; meat; and grocery items (composed of the food items in the menu that are not otherwise included in one of the preceding categories). Each Menu Category will be ascribed a percentage (the "Category Weighting") representing the proportion of the Client Menu that such Menu Category approximately represents based on purchasing levels during the Base Period. Each Category Weighting will then be multiplied by the percentage change in the corresponding Bureau of Labor Statistics ("BLS") category compiled by the U.S. Department of Labor and published at www.bls.gov for the Base Period, and the results of each such calculation will be added together to arrive at the overall percentage change which will represent the Market Basket of Products. For the avoidance of doubt, the BLS categories to be multiplied by the Category Weightings are (1) Beverage, All Urban Consumers, U.S. City Average; (2) Baked Goods, All Urban Consumers, U.S. City Average; (3) Produce, All Urban Consumers, U.S. City Average; (4) Dairy, All Urban Consumers, U.S. City Average; (5) Meat, All Urban Consumers, U.S. City Average; and (6) Food, All Urban Consumers, U.S. City Average. In the event that there are any changes in the method in which the BLS reports its annual statistics, including any changes or modifications to any of the applicable BLS categories, the parties agree to negotiate a mutually agreeable modification to the appropriate Market Basket of Products category or categories or the methodology described above. If the parties do not agree on such a modification, Contractor shall have the right to terminate the Agreement upon 90 days' prior written notice. The Market Basket of Products is designed to approximate price adjustments with product cost increases at the facility or facilities covered by this Agreement. The Market Basket of Products is an estimate of food costs only and actual costs may vary. While the Menu Categories attempt to approximate the products served at the facility or facilities covered by this Agreement, they may not precisely parallel actual usage or the BLS categories listed above. Please refer to Exhibit F for an example of the Market Basket of Products calculation. Contractor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by Weld County, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Notwithstanding anything to the contrary contained in this Agreement, County shall have no Weld County Sheriff Department Head obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Additional Services: Food, beverage and other services required or desired by the Facility outside the scope of this Agreement (including Fresh Favorites) shall be provided by Contractor upon written authorization by the County and/or Sheriff at mutually agreed upon prices for such services. 8. Material Adverse Change. The financial arrangements in this Agreement are based on conditions existing as of the Effective Date including any representations regarding existing and future conditions made by County in connection with the negotiation and execution of this Agreement. If such conditions change due to causes beyond Contractor's control, including, but not limited to, a change in the scope of Contractor's services; menu changes; a decrease in the Facility's inmate population or the availability of inmate labor; efforts to organize labor; increases in food, fuel, equipment, utilities, supply, and labor costs; Federal, State and local sales, and other taxes and other operation costs; a change in Federal, State and local standards, requirements recommendations, and regulations including any applicable Child Nutrition Programs; or other unforeseen external market conditions outside Contractor's control, then Contractor shall give County written notice of such increase or change, and within thirty (30) calendar days after such notice, Contractor and County shall mutually agree upon modification(s) to offset the impact of the increase or change, which modifications may include any or a combination of the following: an adjustment to Contractor's price per meal, modifications to the menu, or modifications to Contractor's scope of services. If an agreement cannot be reached, County reserves the right to cancel this agreement upon 30 days notice. 9. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 10. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 11. Ownership. All work and information obtained by Contractor solely under this Agreement or individual work order shall become or remain (as applicable), the property of County. 12. Confidentiality. Confidential financial information of Contractor should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the Weld County Sheriff Department Head confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. All financial, statistical, operating and personnel materials and information, including, but not limited to, software, technical manuals, recipes, menus and meal plans, policy and procedure manuals and computer programs relative to or utilized in Contractor's business (collectively, the "Contractor Proprietary Information") are and shall remain confidential and the sole property of Contractor and constitute trade secrets of Contractor. These documents must be separately identified to the County in a manner such that it is clear what is to be kept confidential. The County shall keep all Contractor Proprietary Information confidential and shall use the Contractor Piupiietary Information only for the purpose of fulfilling the terms of this Agreement. The County shall not photocopy or otherwise duplicate any materials containing any Contractor Proprietary Information without the prior written consent of Contractor. Upon the expiration or any termination of this Agreement, all materials containing any Contractor Proprietary Information shall be returned to Contractor. 13. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the commercially reasonable standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 14. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 15. Insurance and Indemnification. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services Weld County Sheriff Department Head provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of Contractor's negligent act or omission. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. Types of Insurance: The Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contractor's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance with the minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury $5,000 Medical payment one person Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Contractors/Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor Weld County Sheriff Department Head liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent Contractors, subvendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent Contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contractors, sub -vendors suppliers or other entities upon request by the County. 16. Non -Assignment Contractor may not assign or. transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Contractor may assign this Agreement, in its sole discretion, with notice to the County, and without raising the prices or modifying the terms, to any of its affiliates without any consent being required. The term "affiliate" means any corporation, limited liability company or any other person controlling, controlled by or under common control with, Contractor. The County reserves the right to terminate this agreement pursuant to paragraph 4 of this agreement if it does not consent to such transfer. 17. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 18. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 19. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, Director of Inmate Services. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed Weld County Sheriff Department Head to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or (d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(es) by written notice to the other. Notification Information: Contractor: Attn.: Address: Address: E-mail: Phone: Facsimile: With copy to: Name: Position: MOM: E-mail: Phone: Facsimile: County: Name: Position Address Address Phone: E-mail: Aramark Correctional Services LLC Vice President, Business Development, Tim Barttrum 2300 Warrenville Road Downers Grove, Illinois 60515 Barttrum-Tim@Aramark.com 765-730-7822 630-271-5758 Eddie Noriega Director of Business Development 2300 Warrenville Road Downers Grove, Illinois 60515 noriega-eddie(a,aramark.com 832-771-8853 630-271-5758 Matt Elbe Director of Inmate Services 2110 "O" Street Greeley, CO 80631 970-400-3817 melbe@co.weld.co.us 20. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 21. Intentionally Omitted. 22. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. Weld County Sheriff Department Head 23. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 24. Employee Financial Interest/Conflict of Interest - C.R.S. §§24-18-201 et seq. and §2450-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5Xc). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E - Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor Weld County Sheriff Department Head has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24- 76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 31. Publicity Rights: Neither Contractor nor County shall disclose the terms of this Agreement to any other person or entity outside its organization other than as required by law. Neither County nor Contractor and its Affiliates shall, without the other Party's consent, use the other Party's name, logo, trademark or otherwise refer to or identify the other Party in any publicity matters relating to the Services. Notwithstanding the foregoing, both Parties and their respective Affiliates may, without prior consent of the other Party, use that Party's name or logo and the existence of this Agreement in connection with earnings calls or similar matters with their respective investors or analysts as well as communications to prospective clients (if applicable) and for use in such Party's marketing materials. Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. 32. Counterparts; Pdf And Facsimile Signatures: This Agreement may be executed in counterparts, each of which shall be an original, but all of which shall constitute one, and the same, document. Signatures of the Parties may be exchanged by pdf or facsimile, and such pdf or facsimile signature pages shall be deemed originals in all respects. It shall not be necessary in making proof of this Agreement or any counterpart to produce or account for any of the other counterparts. Weld County Sheriff Department Head Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A, B and C, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. Q211# WITNESS WHEREO , the parties hereto have signed this Agreement this day of ,201. CONTRACTOR &t twtat Ired¢,bsto.( J,irvre.9, GLC By: Name: Title: Nta,- e• If slams V ce Pre.mbfo..41 icr'irance. WELD CO !�r. ,,4 C� ATTEST: Weld s Clerk to the Board BY: Deputy Cl o the B Date rd f H/Zo 17 BOARD OF COUNTY COMMISSIONERS COUNTY, COLORADO lie A. Coz Weld County Sheriff Department Head Chair DEC 2 7.2017 oZO/7-3j7 Z EXHIBIT A REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: August 28, 2017 BID NUMBER: B1700110 DESCRIPTION: INMATE FOOD SERVICES 1861: \\VI { COUNTY DEPARTMENT: WELD COUNTY SHERIFF AND WELD COUNTY JUSTICE SERVICES DEPARTMENT MANDATORY PRE -BID CONFERENCE DATE: THURSDAY, SEPTEMBER 14, 2017 @ 9:00 AM BID OPENING DATE: FRIDAY, OCTOBER 13, 2017 @ 2:00 PM 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Director of General Services (collectively referred to herein as, "Weld County"), wishes to purchase the following: Inmate Food Services for the Weld County Jail North Complex and Justice Services Department Work Release. A mandatory pre -proposal conference will be held at 09:00 a.m., on Thursday September 14, 2017, at the Weld County Sheriff's Office, North Jail Complex. The Weld County Sheriffs Office, North Jail Complex is located at 2110 "O" ST, Greeley, Colorado 80631. Vendors must participate and record their presence at the pre -proposal conference to be allowed to submit proposals. Proposals will be received at the Office of the Weld County Purchasing Department in the Weld County Administrative Building, 1150 O Street Room #107 Greeley CO 80631 until: (2:00 pm MST) on (October 13, 2017) (Weld County Purchasing Time Clock) PAGES 1 - 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO BID: Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Weld County to pay if awarded the bid. You can find information concerning this request at two locations: On the Weld County Purchasing website at http://www.co.weld.co.us/Departments/Purchasing/index.html located under "Current Requests". And, on the Bidnet Direct website at www.bidnetdirect.com. Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Delivery to Weld County — 2 methods: 1. Email. Emailed bids are preferred. Bids may be emailed to:bids@weldgov.com.Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. EXHIBIT A EXHIlal 2. Mail or Hand Delivery. Mailed (or hand deTverea) DTidslshould be sent in a sealed envelope with the bid title and bid number on it. Please address to: Weld County Purchasing Department, 1150 O Street, Room #107 Greeley, CO 80631. Please call Purchasing at 970-400-4222 or 4223 if you have any questions. 3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION: Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Controller/Purchasing Director, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller/Purchasing Director for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Controller/Purchasing Director; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), the successful bidder's response, and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County may require a separate contract, which if required, has been made a part of this RFB. 4. SUCCESSFUL BIDDER HIRING PRACTICES - ILLEGAL ALIENS: Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful EXHIBIT A EXH bidder that the subcontractor shall not knowingly empl y orcontract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5- 102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8- 17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will attempt to contact the bidder in order to allow the bidder to seek an appropriate court order preventing disclosure. Without such an order, Weld County will release the requested information in accordance with CORA. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to EXHIBIT A the successful bidder and its employees and agents oln7yl if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. I. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written EXHIBIT A CHI consent, which may be withheld in County's sole c�iscre�ion.Gounty shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's EXHIBIT A EXHI BI family shall serve on a County Board, committee or old any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld X. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller/Purchasing Director by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. EXHIBIT A EXHIBIT A The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. EXHIBIT A EXHIBIT A Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. SECTION ONE GENERAL INFORMATION: A. Overview: Through this Request for Bid (RFB), the Weld County Sheriff's Office and the Weld County Justice Services Department, hereinafter referred to as the County, respectfully requests proposals from responsible and qualified firms for a fully operational, flexible, secure, and reliable inmate food service provider. The provision of inmate food service and the quality and reliability of services are a high priority. Firms who submit a response to this RFB shall be responsible to submit service solutions based on their programs that meet or exceed the goals and objectives set -forth herein. This RFB contains an Addendum (Scope of Work) to add clarification to the needs of the Justice Services Department as their operations vary greatly from that of the Weld County Sheriff's Office. The initial contract period for providing inmate food services at the Weld County shall commence on January 1, 2018 thru December 31, 2021 and, subject to the satisfaction and concurrence of both parties, renew annually each year thereafter through December 31, 2023. This is for a period not to exceed five (5) years. There shall be no charges whatsoever to the County by distributors for inmate food services. The successful bidder assumes responsibility for monthly line fees, billing and collections, and fraudulent billing and uncollectible charges. There shall be no rate or fee changes without approval of the County. Bidders shall provide full disclosure about how revenues are generated, and explain in detail the method used to calculate commissions offered to the County, if any. EXHIBIT A EXHIBIT A B. Mandatory Pre -Proposal Conference: A Mandatory Pre -Proposal Conference to familiarize respondents with the scope of work and to answer questions will be held on Thursday, September 14, 2017 at 9:00 a.m. at: Weld County North Jail Complex 2110 O Street Greeley, Colorado 80631 Respondents are requested to RSVP to Director Matt Elbe via e-mail at melbeco.weld.co.us by Wednesday, September 6, 2017 with the number of persons attending the Pre -Proposal Conference. A Driver's license or other picture identification is required for entry. During the Mandatory Pre -Proposal Conference, Weld County will only answer verbal questions. Written questions will only be considered from service providers that had a representative at the Mandatory Pre - Proposal Conference. Questions regarding this proposal must be submitted in writing to Director Matt Elbe by e-mail to melbenco.weld.co.us no later than Friday, September 22, 2017 @ 5:00 p.m. (MST). All provider questions received will be consolidated, answered and distributed via e-mail to all service providers that had a representative present at the Mandatory Pre -Proposal Conference by Friday, September 29, 2017. C. Introduction Information: The Weld County North Jail Complex is located at 2110 "O" Street, Greeley, Colorado. It is a direct supervision county jail holding only secure, adult offenders and at times a small number of juvenile offenders transferred to adult court, i.e. direct file juveniles. Deputies are posted 24 hours a day in most housing units to supervise and manage inmates. The Weld County North Jail Complex initially opened in 1997 and has a current designed capacity of 779 general population beds distributed on two levels within approximately 260,000 square feet of structure. However, the facility is staffed for an operational capacity of 713 beds during 2017. The number of inmates in custody is dynamic and may fluctuate rapidly within a 24 -hour period. The average adult daily population for the year 2016 ranged from a peak of 711 to a low of 557. There was an average of 628 persons in custody during this 12 -month period. Of that number, 513 (82%) were adult men, and 115 (18%) were adult women. The 2017 projected average census is 700 of similar gender composition. There were 11,270 jail admissions in 2016. Of those 11,270 admitted in 2016, 31.1% were released from custody within 24 -hours. Currently, there have been 4,490 admissions from January 1 through May 31 2017. In 2018, Weld County Government will begin the process of a significant design build for expansion of the North Jail Complex. The additional expansion number of housing units and bed space is unknown at this time. Tentative schedule for the project is the design phase in 2018, the build phase in 2019, and an estimated completion time of 2020. EXHIBIT A I Weld County Sheriff's Office Detentions Mission statement To accept and lawfully hold prisoners in a safe, humane, wholesome environment that returns people to the community better, or no worse than they arrived. See attached Addendum for the Weld County Justice Services Department General Information D. Time Requirements: Tentative Proposal Calendar: (all times Mountain Standard Time) August 28, 2017 September 14, 2017@ 9:00AM September 22, 2017@ 5:00PM September 29, 2017 October 13, 2017@ 2:00pm October 16-20, 2017 October 26, 2017 January 1, 2018 Request for Bid, advertised and distributed Mandatory Pre -Bid Conference Due Date for RFB Questions Distribution of Responses to RFB Questions Request for Bid due date Committee Review / Interviews if necessary Bid Award Contract Start Date The County reserves the right to change the schedule of events, as it deems necessary. In the event of a major date change, all known participants will be notified. E. Proposal format: To enable the Selection Committee to fairly evaluate each proposal response, each respondent shall use the following proposal format: Cover Letter Table of Contents Executive Summary Point -by -point RFB Response - See below information and example Each Vendor must prepare a written response. Proposal shall be formatted consistent with the specific sections and numbered paragraphs and must respond to each point on an individual basis. Failure to address any item shall be interpreted as non-compliance. Vendors must respond to all paragraphs in the order in which they appear in this RFB. Each point in this RFB will require a response that includes detailed information on how the vendor will meet the requirement. As a minimum the vendor will respond using the following responses, "Company has read, understands, and will comply." Example G. General Requirements: Proposal submitted in response to this RFB must be in the format requested above. Any serious deviation from this format shall be cause for rejection of the proposal response. All proposals submitted shall become the property of the County. At the discretion of the County firms submitting proposals may be requested to make presentations as part of the evaluation process. The County will not reimburse the respondents to this RFP for any cost associated with the preparation and submission of said proposals or in the preparation for and attendance at a presentation. The County reserves the right to request any firm submitting a proposal to clarify their proposal or to supply additional information EXHIBIT A necessary to assist in theEcounty's selection. All firms must be able to meet all the requirements set aside in this RFB. Company Response Provide detailed information on how your company will meet the requirement. As a minimum respond using the following "Company has read, understands, and will comply." DETAILED Commission Offer DETAILED Rate Information DETAILED Implementation Timeline References SPECIFIC Information, Attachments or Exhibits of Services and System proposed F. Project Information: The contractor shall furnish all food and labor to provide three (3) meals each day, seven days a week for secure inmates at the North Jail Complex. The food service at the North Jail Complex shall also include sack meals or snacks for inmates being transferred to and from court. Inmates in the booking area of the North Jail shall receive the same hot meals on the same meal schedule as secure inmates in the general population. Food service shall also include special dietary meals and snack sacks when ordered by the jail physician as well as religious, vegetarian and vegan diets when approved by the Director of Inmate Services or his/her designee. The North Jail Facility currently serves a hot breakfast and dinner with a cold lunch. Hot and cold meals may vary depending on the needs of the facility with appropriate approvals. All meals shall be prepared at the North Jail kitchen. Hot meals at the North Jail shall be portioned on thermal trays and stacked on food tray carts for delivery to each housing. Hot and cold beverages are provided from a thermal liquid dispensing unit placed on the food cart for delivery to each housing unit. All North Jail Facility general population inmates are issued a cup and a combination fork/spoon utensil called a "spork." The Contractor will also be requested to perform catering services, such as refreshments and lunches, for meetings and recognition events that the facility will pay for by separate invoice. Security staff at the North Jail is encouraged to eat the same meal tray served to secure inmates for purposes of quality control and effective offender supervision. Staff is not charged for an inmate meal tray and there is no regular staff dining facility or other specialized staff meals. G. Current Staffing The current Contractor has 5 full time employees on site. Two shifts of approximately 14 trusty prisoners are directly supervised by contractor staff to provide all other labor to meet current facility needs. The trusty prisoner number does fluctuate and the contractor is expected to still meet the requirements of food service for the North Jail Complex. H. Termination of Contract Mutual Termination of Contract If either party fails to fulfill its obligations under the Contract in a timely and proper manner, or if either party violates any material covenant, agreement, or stipulation of the Contract, the party shall thereupon have the right to terminate the Contract by giving written notice to the other party of termination which will occur no less than 30 calendar days after the date of notice. The notice shall specify the effective date of the termination, and the reasons therefore, unless the party to whom notice EXHIBIT A is given cures the breach to the satisfaction of theelparrtty giving notice prior to the effective date of termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Contractor and the County may withhold any payments to the Provider, in an amount reasonably calculated to equal the estimated damages, for the purpose of setoff until such time as the exact amount of damages to the County from the provider is determined. Termination for Convenience of the County The County may terminate the Contract at any time by giving written notice to the Contractor of termination which will occur no less that 60 calendar days after the date of notice and specify the effective date thereof. Failure to perform the work as provided herein may result in written notice to the Contractor terminating its right to proceed as to the while or any part of the Contract. In the event of such termination, the County may have the services performed by other means and the Contractor shall be liable to the County for any excess costs for such services. I. Alterations to Contract Any alterations, variations, modifications, or waivers of the provisions of the Contract will be valid only if they are reduced to writing, duly signed by the parties and attached to the original Contract. J. Contract Monitor A Contract Monitor shall be designated by the Sheriffs Office who shall act as the agent of Weld County for the purpose of serving as the County's contact person for the Contractor, overseeing performance and completion of the Contract pursuant to its terms and receiving, and reviewing and processing billings from the Contractor. K. Compensation As full and complete compensation to the contractor for all food, labor and materials furnished and all services performed pursuant to the Contract, the County shall pay the Contractor monthly or weekly payments upon submission of properly certified invoices approved by the Contract Monitor. Compensation will be based on the applicable daily per meal costs in relation to inmate population at the North Jail Complex as expressed in the awarded bid proposal and annual meal cost adjustments agreed upon and approved by the Weld County Board of County Commissioners. An invoice for the North Jail Complex must be submitted within the first five (5) working days of each month or week for services provided in the preceding month or week. North Jail Complex invoices must itemize the number of breakfast, lunch and dinner meals served each day, total number of meals served daily and the cost per meal price quote. L. Objectives of the Request for Bid To provide data necessary for the evaluation of competitive proposals submitted by qualified firms. To provide a fair method for analyzing submitted proposals. To result in a Contract between the successful bidder (unless all proposals are rejected) and Weld County that will provide: a. Quality food service for inmates in the secure custody and control at the Weld County North Jail Complex; EXHIBIT A EXII b. Operation of a food service program clays a eek, at full staffing, using professionally trained personnel; c. Administrative leadership that provides for both cost accountability and responsiveness to the contract administrator; d. Assurance that required federal, state and local requirements and health and food preparation standards are met; e. Food services guided by the American Correctional Association standards for food services It is understood that no binding agreement will exist between the parties until said Contract is executed. M. Minimum Qualifications To be considered for award of this Agreement, the bidder must meet the following minimum qualifications: The bidder must be organized for the purpose of providing food services and have previous experience with proven effectiveness in administering correctional food service. The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. The bidder must have at least five (5) continuous years of corporate experience in providing food services at correctional facilities and have at least three (3) current contracts with separate agencies with correctional facilities of at least 600 beds. The bidder must demonstrate its ability to provide a food service specific to the Weld County North Jail Complex. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff, and an adequate support staff in its central office capable of competently supervising and monitoring its operation in Weld County. The bidder shall be prepared to make both verbal and written presentations to County representatives. N. Mandatory Requirements for ALL Proposals All proposals must follow item E Proposal Format and contain the following specific information: 1. Sufficient information concerning the program for Weld County to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. 2. Sufficient information to demonstrate that the bidder has the ability to comply with the scope, mandatory requirements, specifications and program requirements, and in particular, the most current American Correctional Association Standards related to food services. 3. List by name, address, phone and Contract Administrator all correctional institutions where bidder is providing food services and the length of time that each contract has been in effect. 4. List by name, address, phone and Contract Administrator all correctional institutions where bidder has terminated services, been terminated or lost a renewal as the incumbent. 5. List any legal action against the company or corporate principals within the company within the past 48 months. 6. A letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of the Agreement. 7. Audited financial results of the previous year's operations. Each bidder must provide an audited financial statement, including footnotes, being no more than 8 months old. O. Evaluation of Proposals EXHIBIT A BT A An Evaluation Committee appointed by the"Getenntionss Captain of the Weld County Sheriffs Office will evaluate each proposal. The Evaluation Committee will make recommendations to the Weld County Board of County Commissioners who will determine what bidder, if any, is awarded the bid. Each proposal will be evaluated in the following categories: Price (0-25 points) Food Preparation Procedures (0-50 points) Corporate stability (0-50 points) Project personnel (0-50 points) Security and sanitation procedures (0-50 points) Emergency contingency plan (0-25 points) Total Possible Points 250 points A. Price: All responses shall be rated from the common reference point of cost per meal in relation to inmate population ordered for the North Jail Complex. Responses should provide commission rates for use of North Jail Complex kitchen for off -site services at Work Release. B. Food Preparation Procedures: Each firm will be evaluated in the area of food preparation, including menus, special diets, quality assurance and production control C. Corporate Stability: Each firm will be evaluated in four (4) primary areas: 1. Ability to meet minimum qualifications of proposal 2. Ability to comply with the scope of proposal, mandatory requirements and specifications 3. Length of time the bidder has been in the business of providing food services in the jail/correctional setting 4. Current and recent history of bidder's past performance of a similar nature to the performance offered in response to the RFB with supporting evidence (letters of reference) or readily attainable regarding the quality of past performance and the reliability of responsiveness of the bidder. D. Project Personnel: Each firm will be evaluated on its approach to personnel management including recruitment, compensation plan, training, supervision, scheduling and staffing 1. Each firm shall provide evidence that specific training is provided to employees and representatives of any subcontractor in appropriate staff/offender relationships including sexual harassment and any form of sexual misconduct inmate -on -inmate, staff -on -inmate, inmate -on staff and the civil and criminal consequences of an inappropriate relationship. E. Security and Sanitation Procedures Emergency Contingency Plan: This area should include a field kitchen or alternative to provide effective food service during an emergency that precludes use of the facility kitchen P. Method of Award The award will be made to the firm whose proposal is determined to be most advantageous to Weld County based upon price and all other proposal criteria provided herein. The County reserves the right EXHIBIT A to award this contract not necessarily to the firm wutn lowest price but to the firm that demonstrates the best ability to fulfill the requirements of this project. The successful firm will be chosen based upon the qualifications and selection criteria mentioned earlier. The successful firm shall commence work only after execution of an acceptable contract. The successful firm will perform all services indicated in the proposal in compliance with the negotiated contract. SECTION TWO - SPECIFICATIONS: 1. Purchasing A. Food inventories purchased by the Contractor are the property of the Contractor and the Contractor is responsible for any loss, damage or spoilage. B. Inventories of food and expendable supplies purchased by the Contractor shall remain those of the Contractor on expiration or termination of the Contract until purchased by the new Contractor or shall be removed from the premises. Final payments to be made to the Contractor by the County shall be withheld until all transactions or arrangements for the inventory purchases or removal have been completed to the satisfaction of the County. C. The Contractor shall provide, within its proposal, the minimum purchasing specifications to be used in the purchase of all food products and disposable service ware. The specifications should address the level of quality, grade, size, pack, count and all other relevant information. The County must approve, in writing, any changes from the stated specifications. D. The Contractor shall be responsible for receiving all goods at the North Jail Complex loading dock. The Contractor shall be responsible for supplying personnel for the receiving, unloading and storage of food and related items. Inmate labor may be used under strict supervision and with approval of Detentions staff. E. The Contractor should encourage all salespersons to call at their district/area offices. If a salesperson must call on the food service operations manager, the appointment must be made in advance and the Sheriffs Office notified of the appointment. 2. Storage The Contractor will provide, within its proposal, a statement detailing how it will provide for the correct handling, prompt storage and rotation/issue of food items purchased. 3. Inventory The Contractor shall, on a weekly basis, take a physical inventory of food and supply items. 4. Menus A. The Contractor shall maintain a 28 -day menu plan. A proposed 28 -day menu plan shall be submitted as part of each proposal. The proposed diet load sheets for special diets such as diabetic, low-fat/low salt, pregnancy, vegetarian, vegan, religious and enhanced should also be included. B. All food or portion sizes shall be the cooked weight or shall be specifically identified as raw weight. C. Menus should include an ethnic variety reflective of the general ethnic diversity of the Weld County community. A variety of foods should be planned with specific attention to the variety offered in the sack meals. EXHIBIT A D. Regular menus shall provide no less than (I Bcalories per day per person (therapeutic diets may require additional calories). Dietary allowances for all regular and therapeutic menus shall be reviewed and approved at least annually by a licensed dietitian provided by the Contractor. Menus shall meet nationally recommended dietary allowances for basic nutrition for appropriate age groups. E. Contractor staff shall conduct quarterly menu evaluations to verify adherence to the established basic daily services. Written results of quarterly menu evaluations shall be provided to the Contract Monitor within ten (10) days of completion. F. The menus should reflect two (2) hot meals and one (1) cold meal per day. Appropriate condiments, including salt and pepper, shall be served and must be listed on the proposed menu submitted. Meal service times shall be coordinated with overall facility activity scheduling through the Contract Monitor. Current facility meal schedules are: Breakfast 0445--0530 Lunch 1030--1130 Dinner 1530-1645 G. The designated Contract Monitor shall approve the final menus and subsequent changes to final menus that may have been previously approved. Changes in a planned menu shall be noted in writing on the menu in the kitchen and the corrected menu provided to the Contract Monitor. The Contractor must provide written notice to the Contract Monitor of any menu substitutions made for both regular and special diet meals and the reason for the substitution. H. Documentation of menus as they are actually served must be maintained as verification of providing nutritionally adequate diets. I. On occasion, due to maintenance or security situations, sack lunches may be requested for the entire population. When possible, these situations will be coordinated by the Sheriffs Office as far in advance as reasonably possible. J. Therapeutic diets shall be available upon medical authorization and special diets upon the Director of Inmate Services authorization for religious reasons. Medical diet requirements shall be specific, complete and provided in writing by the medical service provider to the Contractor. All special diets should reasonably conform to the food served to general population inmates. The Contractor shall have the capability of delivering regular and special diets in containers appropriate to facility security needs, i.e. Styrofoam, plastic dinnerware, paper cups, etc. At a minimum, the Contractor should anticipate the need to provide Kosher, Halal, vegetarian and vegan diets. 5. Disposables The Contractor shall furnish all disposables and expendables. This shall include, but not be limited to, all paper, plastic, paper towels, garbage bags, plastic gloves for serving, hair and beard nets, meal sacks, sandwich bags and other expendable items used in the preparation of the food service contract. 6. Food Delivery and Service The Sheriff's Office shall provide the following: A. Food carts for food delivery B. Insulated thermal trays and lids and thermal liquid dispensers C. Cups and a fork/spoon eating utensil to inmate in general population housing units. The Contractor shall provide the following: EXHIBIT A EXHIBIT A A. The planning and preparation of all meals taking into consideration nutritional value, food flavor, texture, temperature, appearance, portion control and palatability of individual meal trays or meal sacks B. Supervision and coordination of meal delivery to housing units and the retrieval of trays, liquid dispensers and food carts at the completion of the meal. This may be accomplished by directing distribution and collection using a portable facility radio communication and does not require Contractor escort. C. Service of meals and meal trays removed from housing units within 60 minutes of the meal leaving the kitchen distribution area. Inmates must have a minimum of 20 minutes to eat a meal. 7. Equipment and Facilities A. The Contractor shall provide whatever stock supplies are required to perform under the contract. Contractor shall also supply, at its expense, all other supplies required to carry out its performance. Said supplies will include, but not be limited to, forms, books, manuals, folders, testing devices, containers, inmate information brochures, gloves and coverings, and disinfectants. The Contractor may use all equipment owned by Weld County in conjunction with that furnished. Basic office furniture to include desks, chairs and file cabinets currently in place will be available for the Contractor's use. B. The Contractor shall supply, at its expense, on -site office equipment such as copiers, fax machines, pagers, calculators, proprietary computer hardware and printers. C. The County shall be responsible for the following: a) Utilities including, but not limited to, electrical power at existing power outlets for the Contractor's use to operate such equipment and hot and cold water as is necessary in the conduct of its work. b) Maintenance, repair and replacement as necessary of kitchen fixtures, equipment and lamps. c) Voice telephone and long distance telephone charges necessary for the Contractor to provide services within the scope of the Agreement. d) Necessary small and capital food service equipment. The Contractor and Contract Monitor must agree such items of equipment are necessary or desirable for the performance of the contract. All Contractor equipment purchase requests must be submitted to the Contract Monitor no later than June 1 of each year for inclusion in the following budget year appropriation request and are subject to appropriation decisions by the Board of Weld County Commissioners. D. All equipment purchased under the contract shall be the property of the County and shall remain on site at the termination of the contract. The County shall be responsible for maintenance of all capital and office equipment supplied and owned by the County through the Sheriffs Office for use by the Contractor. The County will be responsible for replacement should such equipment become non - serviceable due to routine use. E. All Contractor personnel shall be trained in the operation of all kitchen equipment F. Contractor personnel shall supervise all phases of the food service equipment operation to include start-up, cooking usage and cleaning. No inmate shall, without direct supervision, operate any mechanical kitchen equipment. G. Contractor shall insure no food, supplies, materials or equipment provided, acquired or utilized in the performance of the contract shall be removed from the jail facilities for personal use or used in any manner not provided within the contract without specific approval by the County. EXHIBIT A BIT A H. Contractor personnel shall take all reaso�nabllee ana prudent measures necessary to assure the proper use and maintenance of County equipment. Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Emergencies related to equipment and kitchen facility should be reported immediately to the on -duty Detentions Sergeant and reported in writing to the Contractor Monitor. I. Contractor personnel shall not attempt repairs of equipment. The County will provide preventive maintenance and repair service on all County owned equipment. The Contractor shall not directly contact outside maintenance or repair services unless directed to do so by County Buildings and Grounds staff. J. The Contractor shall be financially responsible for repair of equipment damaged due to negligence of Contractor employees to include damage by inmate workers not properly supervised. K. The North Jail Complex provides two (2) portable radios on the North Jail Complex radio frequency for use by the Contractor at the North Jail Complex. L. Prior to the Contract start-up, the successful bidder and representatives of the Sheriffs Office shall together inspect all equipment and agree upon the condition and working status of each piece of equipment including any needed repairs. A report of any inoperable equipment or equipment in need of repair or replacement shall be generated, agreed upon and signed by both parties. 8. Sanitation and Safety A. The County will provide trash disposal, extermination and pest control measures as necessary. B. The Contractor shall be responsible for supplying all disposable cleaning supplies including, but not limited to, chemicals, hand soaps, dishwashing detergents, paper towels, trash bags, rags, gloves, goggles, etc. All cleaning chemicals will be stored in a locked closet (or appropriate metal cabinet if flammable) when not in use and shall be inventoried daily. All mops, brooms and squeegees shall be furnished by the facility and be properly stored, secured and shall be inventoried daily. Any broken tool shall be secured and exchanged one for one with a replacement tool. C. The Contractor shall provide medical examinations as required by law for each employee and appropriate records of these examinations shall be kept on file for inspection by the Sheriffs Office and/or the Weld County Health Department. Daily supervision shall be provided to ensure freedom from illnesses transmissible by food or utensils. D. Sanitation inspections will be conducted by the Weld County Health Department. The Contractor is expected to maintain a standard of compliance that enables the North Jail Complex to obtain the highest possible rating. Any deficiencies noted will be corrected immediately. E. The Contractor shall provide weekly inspection, supported by written summary provided to the Contract Monitor, of all food service areas including food preparation, storage, equipment, and temperature. F. Inmate workers under the supervision of Contractor personnel will provide janitorial service and cleaning for all food service areas. G. Kitchen utensils and equipment attachments (kitchen knives, ladles, etc.) will be furnished by the County and will be stored on shadow boards or in a locked cabinet/cage when considered not in service. Inventories of in service utensils shall be on going and a full inventory is required daily. Reserve utensils will be stored in a secure location without access by inmates. Reserve utensils will be inventoried a minimum of weekly. 9. Personnel EXHIBIT A EXHIBIT A A. The Contractor shall produce and maintain documented personnel policies, job descriptions with qualifications and procedures that shall include, but not be limited to, an orderly system for hiring, job performance review, supervision, promotion, retention, demotion, reduction in force, pay, benefits and a salary classification plan. Contractor personnel shall NOT be considered to be Weld County employees and shall in no way be subject to or receive the benefits of the Weld County Code, Chapter 3, Personnel Policies, as amended. B. The Contractor shall take steps necessary to maintain adequate staff retention to promote the continuity of service effective working relationships between Contractor employees and county staff. C. The Contractor agrees to comply with all applicable Federal and State employment laws and will not: 1. Discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, sexual preference or disability 2. Provide services to any offender using criteria or eligibility based upon the offender's race, color, religion, sex, national origin, sexual preference, disability or nature of the pending charges or convictions D. The County shall have the right to reject the employment by the Contractor of any person or firm, and to require the removal of any person or firm employed or engaged by the Contractor, when it deems such action to be in its best interest and in the best interest of attaining successful implementation of its correctional food services program. E. All Contractor personnel shall obtain a security clearance prior to entering any secure area of the Weld County North Jail Complex. Security clearance requires a written security clearance application to the Weld County Sheriffs Office accompanied by photocopies of the employee's application to the Contractor and any resume documentation provided to the Contractor by the Contractor's employee. The employee's full name, date of birth and current home address are required on the application. A security clearance does not supplant the need for a thorough, pre -employment background investigation of employees by the Contractor. No one has a right to receive or maintain a security clearance from the Sheriffs Office. The Sheriffs Office may revoke a security clearance with or without cause at any time. F. All Contractor employees shall be required to sign a statement acknowledging consequences of sexual misconduct and inappropriate relationships with inmates and/or staff and the necessity to abide by North Jail Complex rules. G. The bidding Contractor shall provide a resume from the individual(s) who will be considered for the Contractor's on site food services supervisor. This individual should have prior experience with detention or correctional food services site management. H. The Contractor shall give fair consideration to the employment of the present food service employees but only in such numbers as the Contractor deems necessary. 10. Staffing and Scheduling A. Proposals should include a staffing matrix that allows for full time on site supervision of the food service supervisor and the optimum number of employees at all times for the efficient operation of the food service areas as described in the RFB. B. The on -site food service supervisor is expected to attend a monthly supervisors meeting. EXHIBIT A EHI C. The Sheriff's Office will provide inmate laB t oron a"daily basis. This labor force may be disrupted due an emergency or major disturbance and may not be available for an undetermined period of time. Every effort will be made to adjust menus and work with the Contractor during any emergency situation. 11. Training All Contractor personnel will receive a period of documented orientation including, but not limited to, jail security, operational and emergency procedures and physical plant approved by the Sheriff. The Contractor shall be responsible for employee wages and/or overtime necessary to fulfill this requirement. 12. Security A. Contractor employees are required to prominently display a photo identification card issued at security clearance by the Sheriffs Office whenever an employee is in any area not accessible to the general public. The Contractor shall ensure all photo -identification and visitor passes issued by the Sheriffs Office are returned if employment is terminated. Employees giving notice shall return the photo - identification prior to leaving the building on their last day. B. The Contractor shall immediately notify the Contract Monitor whenever an employee is terminated. C. Contractor employees shall conduct their personal lives in such a manner as to not to discredit or bring public scrutiny upon the Sheriffs Office. The Contractor shall immediately notify the Contract Monitor when any employee has been charged with a crime or arrested. D. The Contractor is responsible to control all keys obtained from the Sheriffs Office. Keys will be checked out before each shift and back in after each shift to a biometric lock box which the Sheriff's Office will provide access to. Any loss of keys during a work period must be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. The Contractor shall be responsible for replacement of lost keys and all costs relating to re -keying and replacement of lock cylinders required as a result of negligence/or loss of keys. Employees leaving the facility with issued keys in their possession are required to immediately return the keys upon discovery and notification regardless of time of day. Inmates shall never be allowed to handle or have access to keys. E. Inmates will never be in food service areas without supervision F. The Sheriff's Office shall have the right to search and or inspect all personal effects and contents at any time. The Contractor shall ensure employees are aware they have no right to privacy while they are inside the jail facility. G. Contract employees shall be responsible for the security and control of their work tools. Edged or bladed tools shall never be left unattended unless tethered. H. Tools needed by inmate workers will be signed out and signed in. Records must indicate what tool(s), date, time, who issued the tool(s) and the specific inmate worker the tools were issued to. Knives and scissors will be tethered to appropriate work stations, prior to the arrival of trusty prisoners in the kitchen and whenever trusty prisoners are in the kitchen area, using tethers supplied by the facility. I. Missing tools shall be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. J. Broken tools, whether the property of the Contractor or County, must be surrendered to the Sheriff's Office for disposition. K. The Contractor shall maintain control of and inventory cooking and serving instruments such as spoons, spatulas, etc. daily at the end of and change of inmate worker shifts. EXHIBIT A 13. Inmate and Client Grievance ProcedureXHIBIT A The Weld County North Jail Complex maintains an administrative process for inmates to seek redress of complaints. Inmate grievances directed to the food service supervisor shall be monitored to detect areas of concern. Grievances to food services shall be documented on a log as to type of complaint, date received, and decision in favor or not in favor of inmate and date the response was returned. Responses shall be prepared within three days of receipt. Responses will be returned to the inmate through the Contract Monitor. 14. Documentation and Reporting A. The County shall have the unfettered right to monitor the Contractor's work in every respect. In this regard, the Contractor shall provide its full cooperation, and ensure the cooperation of its employees, agents, and subcontractors. Further, the Contractor shall make available for inspection and/or copying when requested, original time sheets, invoices, credentialing statements, education and training records, and any other data, records and accounts relating to the Contractor's work and performance under the Contract. In the event the Contractor does not hold such material in its original form, a true copy shall be provided. B. The following reports and documentation shall be provided to the Contract Monitor: Unspecified Frequency: a) Copies of any and all Contractor internal administrative inspection and site audits completed by the Contractor or Contractor personnel at the North Jail Complex site Daily Frequency: a) Changes to planned menus b) Menu substitutions for regular and special diets and reason for substitution c) Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Post -Emergencies reported in writing to the Contractor Monitor after immediate report to on -duty Detentions Sergeant. d) Any documented inmate illnesses attributed to food service operations Weekly Frequency: a) Summary of weekly inspection results of all food service areas including food preparation, storage, equipment, and temperatures. Monthly Frequency: a) Grievance log Quarterly Frequency: a) Written results of quarterly menu evaluations within ten (10) days of completion Annual Frequency: a) Contractor equipment purchase requests and revised meal and food pricing requests no later than June 1 EXHIBIT A WELD COUNTY JUSTICE SERVICES DEPARTMENT FOOD SERVICES 1. Additional Notice to Bidders: In addition to the merchandise, equipment, services, compensation and timelines enumerated in this Request for Bid for Inmate Food Services by the Weld County Sheriff's Office, Weld County further and herein this Addendum, seeks interested bidders to also include, propose and/or expand merchandise, equipment, and services at one (1) additional location under the distinct operational control of its Justice Services Department. All relevant expectations and qualifications outlined in the bid from the Sheriff's Office are applicable here unless otherwise noted. If the bidder can provide food services for the Weld County Sheriffs Office at the Main Jail, but not at the location listed below, or vice versa, it shall not disqualify them from consideration. The distinct location for the Justice Services Department is at: A. Alternative Programs (Work Release Facility) 1390 N. 17th Ave. Greeley, CO 80631 B. Main Points of Contact: Weld County Justice Services Department (main administration) 915 10th Street, #334 Greeley, CO 80632 • Douglas Erler, Director, 970-400-4847 derlerco.weld.co.us • Dianna Campbell, Alternative Programs Director (Work Release Facility), 970-400-2990, dcampbellco.weld.co.us 2. Program Description: A. Work Release is an alternative sentencing program and separate facility placement option for the courts in lieu of using the Weld County Jail for adult sentenced misdemeanants and traffic violators, and/or as a condition of some felony probation offenders. The program permits offenders (clients) to continue working in the community while satisfying a jail sentence. This program was previously operated by the Weld County Sheriff's Office and in January, 2016 the Board of County Commissioners transferred it to the Weld County Justice Services Department. The building is considered a staff -secure facility, meaning it is not a locked down facility. The average daily population at the Work Release Facility is 160. B. The current vendor prepares and delivers approximately 30 meals daily (7 days a week, 365 days a year) to the Work Release Facility. It is anticipated this amount will stay relatively the same for any future contract period. For continuity of service and ease of administration, the objective is simply to bridge daily food services from the Sheriff's Office at the Main Jail to the Work Release Facility, however this is not a requirement. C. The Facility has no onsite kitchen and all food preparation must be done offsite and delivered. Clients in the facility can purchase food through a myriad of onsite vending options, which includes the provision of small entre meals. Clients can also store, retrieve and consume certain microwavable food products. This Addendum seeks to supplement overall food services for the clientele and especially for those who cannot afford food purchase through the vending machines and/or who have special dietary needs. EXHIBIT A EXHIBIT A 3. Food Services Necessities: Some are illustrative in nature. A. The selected bidder shall be responsible to plan, coordinate, handle, prepare and provide nutritious meals daily for clients at the Work Release Facility and at a time(s) agreed upon by the Main Points of Contact in this Addendum. Food shall be prepared and delivered as soon as possible thereafter to the facility. B. Provide at least three (3) meals, including one hot meal, in each 24 -hour period. C. At preset times, communicate with designated Work Release staff on the number of meals required for that day, which may include "to go, sack lunch" meals. D. Prepare and deliver to the facility the number of meals requested for that day via the use of a clean, temperature controlled vehicle and storage. Each individual meal should be prepared in a manner that is palatable and visibly pleasing and at appropriate temperatures per food service industry standards. E. Beverages are not needed, unless however, the beverage supplements the dietary and nutritious value of the meal(s). F. All meals should be prepared, delivered and served in clean, disposable secure containers or otherwise securely wrapped meal trays or sacks. Ideally, meal menus and portion sizes served at the Weld County Jail for each day should be commensurate at the Work Release Facility, unless otherwise agreed upon by the department and selected bidder. G. Prepare special meals, approved by a registered dietician, as requested by Work Release personnel including, but not limited to, medical, therapeutic and/or religious meals with condiments. H. Work Release staff shall promptly store delivered meals in secure, onsite refrigerators. These items shall remain the property of Weld County. Staff will be responsible to give out the meals to approved clients, for routine cleaning and housekeeping of food storage areas, and overall maintain high standards of sanitation per State and local regulations. Work Release staff shall be in control for removal of trash and garbage associated with daily food services. J. The selected vendor shall be given prompt entry access to the facility for meal deliveries and always under the direct observation of county personnel. Clients may be asked to assist in the transfer of food from the vehicle(s) to storage areas in the facility; no independent assistance shall be done by clients with the selected bidder. K. If any unsafe or negligent work is observed, Weld County reserves the right to refuse access of any bidder personnel to the facility. In these instances, the bidder will be informed for resolution. The bidder and the department shall work in cooperation with one another. L. The selected vendor shall be responsive to any discrepancies or incomplete deliveries or concerns. 4. Invoicing, Compensation, Service and Maintenance Separation EXHIBIT A A. Bids should include provisions to separateBacT tints between the Weld County Sheriff's Office and the Weld County Justice Services Department. Separation of accounts methods should propose the same and/or differences in equipment, installation, and services at the different locations. B. The Weld County Justice Services Department shall pay the selected bidder a cost per meal basis. The selected bidder shall submit weekly (or as agreed upon by the parties) invoices to the department on dates agreed upon by the department and based upon the number of meals requested per day. The department shall reimburse the selected bidder for services billed pursuant to its normal procedures for payment by the Weld County Accounting Department and from the date of verification that services were satisfactorily performed. The department is interested in determining which bid will result in the best service and at lowest cost. Overall, respondents are encouraged to provide a narrative summary explaining their reasons for their quoted rates. The successful bidder is expected to be aware of and to comply with all relevant law regarding provision of food services. If there are any changes to the law during a term of a contract, or if the changes alter the rates and/or service requirements, the selected bidder and Weld County must first agree in writing prior to modification of the agreement and before any implementation. 5. Accounting Procedures A. The accounting procedures and internal financial controls of the selected bidder shall conform to generally accepted accounting practices in order that the costs allowed by the department's request can be readily ascertained and expenditures verified. 6. Reports, Records and Inspection of Records A. The selected bidder shall keep full and accurate records of the meals served to the Work Release Facility. A copy of the records shall be supplied to the department's designated representative with the invoices. In addition, the successful bidder shall retain all records related to the services provided for a term agreed upon by the parties after the termination of any agreement. All records related to the service provided under this bid addendum request shall be available for auditing by Weld County at any time during regular working hours. 7. Award A. The selection committee consisting of the Weld County Sheriff's Office and the Weld County Justice Services Department, shall evaluate all responses submitted to this Bid request, to include all specifications listed in this Addendum. Each party will evaluate the food services needs at their respective locations and with attention to efficient scalability across operations. If deemed necessary by the Weld County Board of Commissioners, separate agreements by the Weld County Sheriff's Office and the Weld County Justice Services Department with the selected bidder may be necessary. It is the hope that one bidder will be selected to provide services for the Weld County Sheriffs Office at the jail and the Justice Services Department at its Work Release Facility, but not a requirement for award of a contract. END OF ADDENDUM EXHIBIT A IT * The successful vendor is required to sign a sepaXHlBontract (a sample contract is included as a separate attachment.) The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1700110. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS CITY, STATE, ZIP CODE TELEPHONE NO SIGNATURE DATE FAX TAX ID # E-MAIL **ALL BIDDERS SHALL PROVIDE AW-9 AT TIME OF BID OPENING** (If not already on file) WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. EXHIBIT A EXHIBIT B aramar* Please Deliver to: Weld County Purchasing Department 1150 O Street, Room #107 Greeley, CO 80631 RFP No: B1700110 Due: Friday, October 13th 2017 at 2:00 PM WELD COUNTY THIS IS A SEALED BID PROPOSAL FOR FOOD SERVICE MANAGEMENT Eddie Noriega 2300 Warrenville Road Downers Grove, Illinois 60515 Phone: (832) 771-8853 Fax: (630) 271-5758 Web: www.aramarkcorrections.com Email: noriega-eddie@aramark.com ©2017 Aramark Corporation. All rights reserved. EXHIBIT B EXHIBIT B aramark October 1l, 2077 Weld County Purchasing Department 7750 O Street, Room #707 Greeley, CO 80631 RE: BID NUMBER B1700110 INMATE FOOD SERVICES Ararnark Correctional Services is pleased to submit the following propo.5a1 to Weld County Sheriff and Weld County Justice Services Deparrment for the provision of Inmate Food Services at the Weld County North Jail Complex. a. The name and address of Ararnark Corporation is: Ararnark Correctional Services 7707 Market Street Philadelphia, Pennsylvania 19107 b. The name, title and telephone number of the Ararnark contact person is: Director of Business Development: Eddie Noriega E-mail. norrega-eddie;a'aremark.corn Cell: 632-777-8853 Fax: 530-271-5758 c. Ararnark Correctional Services is pleased to submit the enclosed offer in response to in - Mate Food Service for the at the Weld County North Jail Complex. The name and address of Aramark Corporation and Legal Department is. Assistant Genera{ Counsel- Christopher Stearns Aramark Tower, 7107 Market Street, 2th Floor, Philadelphia, Pennsylvania 1910. Telephone.' (275) 238-6878 or 3613, Fax, (275) 236-3282 Stearns- Christoph er p:aramark. corn d. I am an agent of Aramark Correctional Services (ACS) authorized to bind ACS to any contract for services resulting from this solicitation. My contact information is as follows,' Tim Barttrurrr, VP, Business Development 2300 Warren ville Road Downers Grove, Illinois 60515 Phone,' (755) 730-7822 Fax: (630) 277-5758 Barttrum-Tim.a.Aremark.com Aramark looks forward to discussing this offer in derail with you and other appropriate representatives_ Sincerely, . Tim Barttrum VP, Business Development EXHIBIT B EXHIBIT B TABLE OF CONTENTS Proposal Response Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Cover Letter Table of Contents Executive Summary Point -by -Point RFB Response Minimum Qualifications Mandatory Requirements Specifications Value-added Services Financial/Legal Plan Financial Offer Required Documents Appendices (Please click to download) Appendix 1 Handbooks, Manuals, and Forms Appendix 2 Appendix 3 Equal Employment Opportunity (EEO) Summary Appendix 4 Appendix 5 Appendix 6 Job Descriptions Employee Handbook Employee Benefits Overview Aramark's Financial Statements This proposal contains confidential information proprietary to Aramark Corporation. It may be used or copied (in part or in whole) with written permission only. aramar* 2.1 EXHIBIT B aramark3t" EXECUTIVE SUMMARY Aramark has had the privilege of working with the Weld County Sheriff's Department managing the food service operations for 31 years. Aramark understands the unique labor market of Weld County and will continue to provide highly paid employees. We believe the operation requires outstanding on -site management, highly experienced support personnel, and sophisticated technical support. Aramark meets each of these criteria, and as the leader in managing correctional services, we believe we are the best choice to continue managing this critical service for Weld County. The hallmark of our relationship has been open, honest communication distinguished by listening carefully to the requests and needs of the Sheriff's Department. Our objective has been to create efficient, high -quality programs at a reasonable food service cost to the County, as well as paying commissions to the County for the off -site meals provided to the ICCS facility. Aramark hopes to keep this business in our portfolio and we are the only vendor that can provide commission for those meals. From the beginning, the primary focus of corrections food service has been providing clients with the lowest possible cost for the program. Today, however, the industry is moving to a more holistic approach. This evolution encompasses higher quality menus, curriculum -based inmate training programs, quality staff retail dining, enhanced community outreach initiatives, and sustainability planning. Ara mark is the leader in committing to be a change agent for food service by developing meaningful partnership commitments to our client families. Our proposal for the Weld County Sheriff's Department food service incorporates some key features aligned with this commitment. • Cost Efficiency: Of course, cost efficiency is still the key component of the food and commissary service programs. We have reviewed all costs, done a thorough analysis, and have proposed a very aggressive pricing model for the food service. We are reducing the meal price by .07 per meal; this is based on the current population. • Commission: Aramark currently has a contract with ICCS and operates it out of Weld County. We are proposing doubling the amount paid in commission from the current rate. This program is unique to Aramark and because we have a contract with ICCS, no vendor will be able to provide this commission for ICCS. • Meaningful Inmate Training: We offer our outstanding inmate training program, IN2WORK, to selected inmates who have sentences long enough to complete the training. Successfully implemented in many facilities across the country, IN2WORK has graduated hundreds of inmates. Studies have proven the program's ability to reduce recidivism. For example, in the Indiana Department of Correction the overall recidivism rate is 35 percent; for IN2WORK graduates, it is 7percent, representing a 28 percent reduction in graduating inmates. // EXHIBIT B 3.1 EXHIBIT B • Contingency Planning: In the past 12 months across the U.S., we have seen numerous natural disasters. This is a reminder that having well thought out contingency plans is critical. Aramark has developed a contingency plan specific to Weld County. This includes support from our large client profile in Colorado. We are the only vendor who can offer contingency plans that include other Colorado correctional clients as well as places such as Coors Field through our sports clients. • Sustainability Initiatives: Aramark as a corporation is committed to supporting environmental sustainability. We actively seek to develop recycling programs if they are available, seek more energy -efficient methods for food production, and work with local organizations to seek other opportunities such as the potential for composting. Aramark is fully supportive of reducing landfill waste, reducing energy usage in the kitchen, and supporting local, sustainable initiatives. As noted earlier, Weld County is a long-term, highly valued partner. As a key component of our Colorado profile of clients, it is our objective to always offer the Weld County Sheriff's Department the highest quality programs possible at the most cost-effective price. We are constantly innovating to ensure that Weld County Sheriff's Department's food service programs are state-of- the-art. aramar* 3.2 EXHIBIT B aramark3t" POINT -BY -POINT RFB RESPONSE SECTION ONE - GENERAL INFORMATION A. Overview: Through this Request for Bid (RFB), the Weld County Sheriff's Office and the Weld County Justice Services Department, hereinafter referred to as the County, respectfully requests proposals from responsible and qualified firms for a fully operational, flexible, secure, and reliable inmate food service provider. The provision of inmate food service and the quality and reliability of services are a high priority. Firms who submit a response to this RFB shall be responsible to submit service solutions based on their programs that meet or exceed the goals and objectives set -forth herein. This RFB contains an Addendum (Scope of Work) to add clarification to the needs of the Justice Services Department as their operations vary greatly from that of the Weld County Sheriff's Office. The initial contract period for providing inmate food services at the Weld County shall commence on January 7, 2018 thru December 31, 2021 and, subject to the satisfaction and concurrence of both parties, renew annually each year thereafter through December 31, 2023. This is for a period not to exceed five (5) years. There shall be no charges whatsoever to the County by distributors for inmate food services. The successful bidder assumes responsibility for monthly line fees, billing and collections, and fraudulent billing and uncollectible charges. There shall be no rate or fee changes without approval of the County. Bidders shall provide full disclosure about how revenues are generated, and explain in detail the method used to calculate commissions offered to the County, if any. Aramark understands and will comply. // EXHIBIT B 4.1 EXHIBIT B B. Mandatory Pre -Proposal Conference: A Mandatory Pre -Proposal Conference to familiarize respondents with the scope of work and to answer questions will be held on Thursday, September 14, 2017 at 9:00 a.m. at: Weld County North Jail Complex 2110 O Street Greeley, Colorado 80637 Respondents are requested to RSVP to Director Matt Elbe via e-mail at melbe@co.weld.co.us by Wednesday, September 6, 2017 with the number of persons attending the Pre -Proposal Conference. A Driver's license or other picture identification is required for entry. During the Mandatory Pre -Proposal Conference, Weld County will only answer verbal questions. Written questions will only be considered from service providers that had a representative at the Mandatory Pre -Proposal Conference. Questions regarding this proposal must be submitted in writing to Director Matt Elbe by e-mail to melbe@co.weld.co.us no later than Friday, September22, 2017 @ 5:00 p.m. (MST). All provider questions received will be consolidated, answered and distributed via e-mail to all service providers that had a representative present at the Mandatory Pre -Proposal Conference by Friday, September 29, 2017. Aramark understands and will comply. aramar* 4.2 EXHIBIT B C. Introduction Information: The Weld County North Jail Complex is located at 2110 "O" Street, Greeley, Colorado. It is a direct supervision county jail holding only secure, adult offenders and at times a small number of juvenile offenders transferred to adult court, i.e. direct file juveniles. Deputies are posted 24 hours a day in most housing units to supervise and manage inmates. The Weld County North Jail Complex initially opened in 1997 and has a current designed capacity of 779 general population beds distributed on two levels within approximately 260,000 square feet of structure. However, the facility is staffed for an operational capacity of 713 beds during 2017. The number of inmates in custody is dynamic and may fluctuate rapidly within a 24 -hour period. The average adult daily population for the year 2016 ranged from a peak of 711 to a low of 557. There was an average of 628 persons in custody during this 12 -month period. Of that number, 513 (82%) were adult men, and 115 (18%) were adult women. The 2017 projected average census is 700 of similar gender composition. There were 11,270 jail admissions in 2016. Of those 11,270 admitted in 2016, 31.1% were released from custody within 24 -hours. Currently, there have been 4,490 admissions from January 1 through May 31 2017. In 2018, Weld County Government will begin the process of a significant design build for expansion of the North Jail Complex. The additional expansion number of housing units and bed space is unknown at this time. Tentative schedule for the project is the design phase in 2018, the build phase in 2019, and an estimated completion time of 2020. Weld County Sheriff's Office Detentions Mission Statement To accept and lawfully hold prisoners in a safe, humane, wholesome environment that returns people to the community better, or no worse than they arrived. See attached Addendum for the Weld County Justice Services Department General Information Aramark understands and will comply. aramar* 4.3 EXHIBIT B D. Time Requirements: Tentative Proposal Calendar: (all times Mountain Standard Time) August 28, 2017 September 14, 2017@ 9:00AM September 22, 2017@ 5:00PM September 29, 2017 October 13, 2017@ 2:00pm October 16-20, 2017 October 26, 2017 January 1, 2018 Request for Bid, advertised and distributed Mandatory Pre -Bid Conference Due Date for RFB Questions Distribution of Responses to RFB Questions Request for Bid due date Committee Review/ Interviews if necessary Bid Award Contract Start Date The County reserves the right to change the schedule of events, as it deems necessary. In the event of a major date change, all known participants will be notified. Aramark understands and will comply. aramar* 4.4 EXHIBIT B E. Proposal format: To enable the Selection Committee to fairly evaluate each proposal response, each respondent shall use the following proposal format: Cover Letter Table of Contents Executive Summary Point -by -point RFB Response - See below information and example Each Vendor must prepare a written response. Proposal shall be formatted consistent with the specific sections and numbered paragraphs and must respond to each point on an individual basis. Failure to address any item shall be interpreted as non-compliance. Vendors must respond to all paragraphs in the order in which they appear in this RFB. Each point in this RFB will require a response that includes detailed information on how the vendor will meet the requirement. As a minimum the vendor will respond using the following responses, "Company has read, understands, and will comply." Example G. General Requirements: Proposal submitted in response to this RFB must be in the format requested above. Any serious deviation from this format shall be cause for rejection of the proposal response. All proposals submitted shall become the property of the County. At the discretion of the County firms submitting proposals may be requested to make presentations as part of the evaluation process. The County will not reimburse the respondents to this RFP for any cost associated with the preparation and submission of said proposals or in the preparation for and attendance at a presentation. The County reserves the right to request any firm submitting a proposal to clarify their proposal or to supply additional information necessary to assist in the County's selection. All firms must be able to meet all the requirements set aside in this RFB. Company Response Provide detailed information on how your company will meet the requirement. As a minimum respond using the following "Company has read, understands, and will comply." DETAILED Commission Offer DETAILED Rate Information DETAILED Implementation Timeline References SPECIFIC Information, Attachments or Exhibits of Services and System proposed Aramark understands and will comply. aramar* 4.5 EXHIBIT B F. Project Information: The contractor shall furnish all food and labor to provide three (3) meals each day, seven days a week for secure inmates at the North Jail Complex. The food service at the North Jail Complex shall also include sack meals or snacks for inmates being transferred to and from court. Inmates in the booking area of the North Jail shall receive the same hot meals on the same meal schedule as secure inmates in the general population. Food service shall also include special dietary meals and snack sacks when ordered by the jail physician as well as religious, vegetarian and vegan diets when approved by the Director of Inmate Services or his/her designee. The North Jail Facility currently serves a hot breakfast and dinner with a cold lunch. Hot and cold meals may vary depending on the needs of the facility with appropriate approvals. All meals shall be prepared at the North Jail kitchen. Hot meals at the North Jail shall be portioned on thermal trays and stacked on food tray carts for delivery to each housing. Hot and cold beverages are provided from a thermal liquid dispensing unit placed on the food cart for delivery to each housing unit. All North Jail Facility general population inmates are issued a cup and a combination fork/ spoon utensil called a "spork" The Contractor will also be requested to perform catering services, such as refreshments and lunches, for meetings and recognition events that the facility will pay for by separate invoice. Security staff at the North Jail is encouraged to eat the same meal tray served to secure inmates for purposes of quality control and effective offender supervision. Staff is not charged for an inmate meal tray and there is no regular staff dining facility or other specialized staff meals. Aramark understands and will comply. G. Current Staffing The current Contractor has 5 full time employees on site. Two shifts of approximately 14 trusty prisoners are directly supervised by contractor staff to provide all other labor to meet current facility needs. The trusty prisoner number does fluctuate and the contractor is expected to still meet the requirements of food service for the North Jail Complex. Aramark understands and will comply. aramar* 4.6 EXHIBIT B H. Termination of Contract Mutual Termination of Contract If either party fails to fulfill its obligations under the Contract in a timely and proper manner, or if either party violates any material covenant, agreement, or stipulation of the Contract, the party shall thereupon have the right to terminate the Contract by giving written notice to the other party of termination which will occur no less than 30 calendar days after the date of notice. The notice shall specify the effective date of the termination, and the reasons therefore, unless the party to whom notice is given cures the breach to the satisfaction of the party giving notice prior to the effective date of termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Contractor and the County may withhold any payments to the Provider, in an amount reasonably calculated to equal the estimated damages, for the purpose of setoff until such time as the exact amount of damages to the County from the provider is determined. Termination for Convenience of the County The County may terminate the Contract at any time by giving written notice to the Contractor of termination which will occur no less that 60 calendar days after the date of notice and specify the effective date thereof. Failure to perform the work as provided herein may result in written notice to the Contractor terminating its right to proceed as to the while or any part of the Contract. In the event of such termination, the County may have the services performed by other means and the Contractor shall be liable to the County for any excess costs for such services. Aramark understands and will comply. I. Alterations to Contract Any alterations, variations, modifications, or waivers of the provisions of the Contract will be valid only if they are reduced to writing, duly signed by the parties and attached to the original Contract. Aramark understands and will comply. J. Contract Monitor A Contract Monitor shall be designated by the Sheriff's Office who shall act as the agent of Weld County for the purpose of serving as the County's contact person for the Contractor, overseeing performance and completion of the Contract pursuant to its terms and receiving, and reviewing and processing billings from the Contractor. Aramark understands and will comply. aramar* 4.7 EXHIBIT B K. Compensation As full and complete compensation to the contractor for all food, labor and materials furnished and all services performed pursuant to the Contract, the County shall pay the Contractor monthly or weekly payments upon submission of properly certified invoices approved by the Contract Monitor. Compensation will be based on the applicable daily per meal costs in relation to inmate population at the North Jail Complex as expressed in the awarded bid proposal and annual meal cost adjustments agreed upon and approved by the Weld County Board of County Commissioners. An invoice for the North Jail Complex must be submitted within the first five (5) working days of each month or week for services provided in the preceding month or week. North Jail Complex invoices must itemize the number of breakfast, lunch and dinner meals served each day, total number of meals served daily and the cost per meal price quote. Aramark understands and will comply. L. Objectives of the Request for Bid To provide data necessary for the evaluation of competitive proposals submitted by qualified firms. To provide a fair method for analyzing submitted proposals. To result in a Contract between the successful bidder (unless all proposals are rejected) and Weld County that will provide: a. Quality food service for inmates in the secure custody and control at the Weld County North Jail Complex; b. Operation of a food service program 7 days a week, at full staffing, using professionally trained personnel; c. Administrative leadership that provides for both cost accountability and responsiveness to the contract administrator; d. Assurance that required federal, state and local requirements and health and food preparation standards are met; e. Food services guided by the American Correctional Association standards for food services It is understood that no binding agreement will exist between the parties until said Contract is executed. Aramark understands and will comply. aramar* 4.8 EXHIBIT B M. Minimum Qualifications To be considered for award of this Agreement, the bidder must meet the following minimum qualifications.: • The bidder must be organized for the purpose of providing food services and have previous experience with proven effectiveness in administering correctional food service. • The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. • The bidder must have at least five (5) continuous years of corporate experience in providing food service sat correctional facilities and have at least three (3) current contracts with separate agencies with correctional facilities of at least 600 beds. • The bidder must demonstrate its ability to provide a food service specific to the Weld County North Jail Complex. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff, and an adequate support staff in its central office capable of competently supervising and monitoring its operation in Weld County. • The bidder shall be prepared to make both verbal and written presentations to County representatives. Please see the following pages. aramar* 4.9 EXHIBIT B QUALIFICATIONS Mission: Go Beyond. For you. With you. This is our mission statement. It's as much about where we've been as where we're going. For more than 40 years, Aramark's correctional services division has been recognized as the leading food service vendor in the public safety arena. By offering the most up-to-date, innovative solutions, we strive to be a true partner to our clients. We understand your needs, goals, and design solutions that can help you with the critical issues you face every day: • Officer retention • Re-entry and transition • Security and custody • Threat of litigation • Offender behavior • Budget issues Our goal is to exceed your expectations and go beyond —whether it is with our successful programs, top-notch staffing solutions, or insightful strategies. • Go Beyond —You set your expectations for Aramark, and then we aim higher. • For you —We will provide the quality service we promised. We must earn the right to be your partner, and that means we must deliver on our commitments first. • With you —Our goal is to become a part of your team. Based on our experience working inside correctional facilities, we created these programs to help our clients: • IN2WORK—To aid in offender re-entry • FreshFavorites—To help officers with offender behavior issues • GetAway Caf� —An officer's dining room to help with officer morale • OP -X —A discipline that ensures quality meals and supports with food litigation issues while helping maintain security aramar* 4.10 EXHIBIT B Go Beyond. For you. With you. is not a program, initiative, or effort. It is the way we do business. Go Beyond challenges us to reach higher and search for solutions to your problems, and they probably aren't food service issues. Credentials History Founded in 1959 as ARA Services, Aramark established a reputation for excellence of service. Aramark began serving corrections in 1976 and, recognizing the unique nature of the market, created a separate division in 1980. Today, Aramark's correctional services division is a specialized independent organization with access to the financial and management resources of our parent company, Aramark Corporation. We are dedicated to providing the same high quality of service, professionalism, and responsiveness for which the parent company is known. Market Position Aramark`s correctional services division is the leading food service provider to corrections across the country. We offer: • Food services • Commissary services • Facilities maintenance management • Property room management • Laundry service • Meals on Wheels Additionally, Aramark offers ancillary services such as vending and office coffee systems for administrative offices. aramar* 4.11 EXHIBIT B Experience Aramark's correctional services division is the oldest and largest provider of managed service solutions, with more than 40 years of experience in the public safety market. We work inside more than 450 facilities every day, so we understand the unique needs of corrections professionals. We are a corrections -dedicated company. Aramark's correctional services division manages food service only in secured environments. Aramark provides more than one million meals daily for offenders and corrections staff using both civilian and offender work forces. Aramark's correctional services division is the leader in food service to state, county, municipal, private prisons, and juvenile facilities across North America. Our full-time staff of dietitians works only in corrections, so they know how to deliver meals that meet all nutritional requirements and standards at an affordable price. Food Service Expertise Aramark's correctional services division prepares nearly 400 million meals annually in secure environments. We assume the role of food service consultants within our clients' facilities. Building on our years of experience in correctional food service, we apply procedures that achieve our clients' objectives. It is our responsibility to make knowledgeable observations and recommend proper procedures to meet or exceed applicable standards. We currently operate numerous operations that are fully accredited by the American Correctional Association (ACA). If desired, our staff will work closely with Weld County to achieve ACA accreditation for the food service program in the facilities. aramar* 4.12 EXHIBIT B References Aramark`s correctional services division has been built on our reputation. How we deliver for our customers is the best demonstration of what we can do for your facility. The following are some of our correctional services clients that are similar to yours in size, geography, or type. We invite you to call or inspect our services in these facilities: Jefferson County Detention Facility (ACA Facility) Mike Fish, Contract Monitor 200 Jefferson County Parkway Golden, CO 80401 303-271-5391 (phone); 303-271-5895 (fax); mfish@ co.jefferson.co.us Food Service contracted since February 2002 Four off -site work centers, Intervention Men, Intervention Women, Time to Change Commerce City, Time to Change Adams County BEDS -1,200 adult jail, Intervention Men -150 residents, Intervention Women -75 residents, Time to Change Commerce City -90 residents, Time to Change Adams County -75 residents Boulder County Jail Chief Jeff Goetz 3200 Airport Road Boulder, CO 80301 303-441-4607 (phone); 303 441-1710 (fax); jgoetz@ bouldercounty.org Food Service and Commissary: Food contracted since 8/2010 and Commissary contracted since 4/2011 BEDS -550 adult jail Arapahoe County Detention Facility (ACA Facility) Lt. Adam Burson 7375 South Potomac Road Englewood, CO 80112 720-874-3404 (Phone); aburson@arapahoegov.com Food Service and Laundry: Contracted since 1/1987 BEDS -1,100 adult jail Larimer County Jail Lt. Josh Bellendir 2405 Midpoint Drive Fort Collins, CO 80525 970-498-5202 (Phone); bellenjg@co.larimer.co.us Food Service: Contracted since 7/1987 BEDS -550 adult jail, Work Release -100, Community Corrections -250 residents Yellowstone County Detention Facility Captain Sam Bofto 3165 King Avenue East Billings, MT 59101 406-256-6900 (Phone); sbofto@co.yellowstone.mt.gov Food Service, Commissary, Vending, Laundry: Contracted since 1988 Douglas County Department of Corrections Captain Mary Earley 710 South 17th Street Omaha, NE 68102 402-599-2365; mary.earley@douglascounty-ne.gov Food Service: Contracted since 1998 aramar* 4.13 EXHIBIT B alt X111 P#ln] riviiu Sho ilF I1'.k, I (.L}I I Li k '1x CV.. I% ?Jcwei-na•er )Cs, for 10 WHOM IF MAY CON. FRh: L; ARAMARt T ar Sir Or Matiar., A \0.9 K 1i a s been prov:d i-• g Food Service at the f3 e xa r Co L n ty Adult De c,• ti;m Center in San Antcnio, Texas, since /wg is: This'e;`er of rekcrc"ce is :o share the experience we have hai wi;1- ARA[d.1Rjj and n,ir fazi1'ty, Since arrival a Shleriff, AI 2r .ViA1;1C hac nn; ord.; =net. the iwedis olf uUr Cent dLk, kit .01-11.2 a..ndve di}c! tacytancl ; 1r lFr witl, ne".'2 LFi1_lciil;es w =;akc f{ ctci- Eiwac{arCoLnky Sheri'f'sO'fi€r I'7s been in Qrpri zltionfocused on ACA a€€reditat:on; Ara rk recognizes the Value of natiora1 level recognition and has been a sk:"Dcg partner in that. hi.iztive, ARAMLAR,K,Fz 5 DI so pail r . Cd w:th they rite's Oitice fve..vido trn.rina and edit<t'.o-`,te n4 ip.ir clp.rs in - :ic'x'ility- [1.5 1n...3 -Work nrngrxn; teachpc offenders ; r.linxry ski.l , rnri has Hoerr vLry edfec[ive i _ helping k} ;} :Iti Lht 1xre.gra:r_ Lia rcturn Loth.: conr-rr;.lnity with Il w ti4il'ti r!rit. L.wla, vicrrti- I rlrIV{ F.E.`rS{rl.z-Flx.]t.eriirled -.rally C ;i'CSC gri]CSU<ltirtJI% and SL'L'rl t1YL' IMpact i ttheKog...alr.has. W'elook forward to€o:'tir.uiligt' escservices 1iiroug'3the end of n{tr ckirrent :nntrD€t, ARAM rsEtKhas €U:'Siserrntif prov-dcc servi€e in a'vrofasslDna. rranicr. The team that .supports us, both or-si;e and from their:crpera;e ciffice c, ccmcistentIy ..vorkc closely w th ot.1 s; ff to .inderi.t=nci tie cha-ig;n neeclk rr' ml r'.*t' Is w ern;! prr}v.;1 Iyr{fteti eb anc1 inns}at:on to greet t:_;ase t'L'eCS. with, R1114RK cl ltiionytra;cs LEi y nits- L: iir Itr ; So ie9fw [nk riLe(I5 crl the contract, they are a trusted parka: r:n the ;.)n4(ti(H' alt;)r.d cervix c huc r.rscc, xrri al Ay'c toc.ispd can cant nuyl i. iisrovenmrit- OwcraII, I ::{, Id IecirErir.Lir; ARA /1AR1C 'LC al! x'tic ` asec cos! so -vices. Sincefely. ) � LI r St:S.+X: A[:RI.EA'1, . .•Sheri" Bexar Co:;nty- I,nas AI I :4. i1J: }: i4•1 • JO. : • a aramar* 4.14 EXHIBIT B Montgomery County Sheriff's Office Sheriff Tommy Gage Conroe: 936 760 5872 December 5, 2016 RE: ARAMARK Dear Sir or Madam, #1 Criminal Justice Cr. Conroe, TX 77301 Chief Deputy Randy McDaniel Houston: 281 364 4200 Aramark has been providing Food Services at the Montgomery County Jail in Conroe, TX since August 2000. This letter of reference is to talk about the experience with Aramark and our facility. Since their arrival, Aramark has not only met the needs of our contract, but gone beyond to help us with new challenges as they arrive. From the time that Aramark was awarded our contract, they have made the process of managing food services not only easy, but also effortless on my staffs time and resources. We continue to look forward to their services through the end of our current contract. Aramark has consistently provided service in a professional manner and the team that supports us both on site and from their corporate offices continually works closely to understand the changing needs of our business and provides processes and innovation to meet those needs. Aramark is more than just satisfying the needs of the contract but is a trusted partner. Overall and across the board, I would recommend Aramark to all who have food services. Sincerely, Tommy Gage, eriff aramar* 4.15 EXHIBIT B 'HI I jrlll-• I', 4 f1„4iir'_ I �Ir7a:•' klirii :`1i :t. Ir' ,'',ili. F. I.,LI !,, 1'4,., Oil lltx 11''I,1,',� I.. •'11I` 1;111''',' I hi. I,.'ul ke'•'3 ia'' ;i llif. _,),r,_ I IFre„Jrrll k h.. I: I''I' �,r."rr-- i'il l}I;I1'1. 5, aw-r•1''•'I' .. I;'1 Irr ,FJ rr,I,'lla f' 1'. 1:. n1, r.-„�„;' 1s:: rl,vr;'11]„1 5511 II �r.ill Lis Y'1'; ,r,1.,''IJ,15 rlei 1': ICI 5,',n'+, .....Lll;;ii t 1,.1k I!' I I'+IF IJ.LL',� s trip' part ;-kip 41 ii?, . iir1 ,11'r .11 R_'�:. 3, 11JIIFL fir -,IF.rw,r1 ,13 P''':r•u"Irl� ;,J„1 { ;,1r1.r Iu1; I,•'rcll`- i,skI •. I'!1,:x Ji;1�� +ILIfF'e'r±l'rl I Fit Iu''I rI:rt,,,_IL ,1J1'..'1,,41J, 11 •, 4 :,1: lIflh11i 1 }5 E1I.4'1i %tn' ;f Jskl, i,1 +,51111 1+• ;4�, 4iIL ,' l 11x;1' ;c 1'1'13 .L1, T.Llrl�l l' 1.a. „"t 'ril l5 17ii'I I hr. I,Crlr s'i ":' ,'„Fr171'.Irr f 11.41,' ""Iw rIIJ_1.•I'S:21...; ;1. I I' ;,,,' 11 <L , ,1 I'' 14%:J+ ,1'1 ;4 1, TI)I—`-ti'r,;,J 1'ikr15 x.1111 ;11'4,. I. 1''.I, rlrl, 1. �',Irl'r1 i11�.+.95�;,Ir1'',3 I'II' , e'r1I I:1:. .:tr1 II. �LILe1 ,o- 15,'x,,11. F 'x•'.111,: L :., ,:i L'lld J141 tiriJ IIL.l r�, I'+,911 551x, Ika;1 r iI 91',41''.•L :'111'+ 1 1'1114 v E I,n�:- �,,erl,s_till''r 111 I aramar* 4.16 EXHIBIT B Management Support Executive Team JOHN HANNER, PRESIDENT John is keenly interested in maximizing the performance of our operation and strives to deliver operational excellence at all of the correctional facilities we serve. John is focused on retaining existing clients, growing our division, supporting our team, and searching to locate and retain the best team of talent available to serve our customers. MARK ADAMS, CHIEF FINANCIAL OFFICER Mark is responsible for the planning and directing of Aramark's correctional services division' accounting, budgeting, disbursing, and financial control functions. Mark serves as final arbiter on financial matters and coordinates the business unit input into corporate finance. TIM BARTTRUM, VICE PRESIDENT BUSINESS DEVELOPMENT Tim is responsible for all sales and marketing activities for the Corrections Division. He has also held the position of Regional Director of States Systems. He oversees on -site management teams and support staff to exceed clients' expectations. KELLY JONES, VICE PRESIDENT OF HUMAN RESOURCES Kelly plans and directs all human resources functions, including recruiting, employee relations, training, benefits, compensation, labor relations, and affirmative action for the business unit. Additionally, he develops, administers, and interprets applicable global and corporate human resources policies and guidelines for the business unit. BOB BARR, VICE PRESIDENT OF NUTRITION AND OPERATIONAL SUPPORT Bob manages our staff of corrections dietitians responsible for menu planning, diets, and operational standards. His team develops product specifications and recipes based on contract requirements and nutritional standards. Additionally, Bob coordinates the PRIMA food production system and effectiveness of the OP -X Program and compliance with HACCP. aramar* 4.17 EXHIBIT B Media Recognition World's Most Admired Companies Thanks to the efforts of our people around the globe, Aramark ranked consistently in the top companies for Diversified Outsourcing Services since 1998 in FORTUNE magazine's annual list of "World's Most Admired Companies." World's Most Ethical Companies Out of thousands of nominations from companies in more than 100 countries, O Aramark was again recognized in 2015 as one of the world's most ethical by a think tank dedicated to business ethics, corporate responsibility, anti -corruption, and sustainability. America's Best Employers We were named one of America's Best Employers for 2016 by Forbes. We were a 2017 Finalist United States Chamber of Commerce Foundation's Corporate Citizenship Award in the category of BEST HEALTH AND WELLNESS PROGRAM. The Citizen award for this category is dedicated to a single strategic initiative focused on health and wellness. Eligible initiatives could focus on a number of topics including workplace wellness, community wellness, nutrition and obesity, food security, disease prevention, access to health services, or Water, Sanitation, Hygiene (W.A.S.H) among others. WORLD'S MOST'" ETHICAL COMPANIES® Best Employers r THE JIZENS 2017 i :'}LGST5 aramar* 4.18 EXHIBIT B Corporate Citizenship Every day, our 270,000 employees worldwide enrich lives through business and community activities. We seek to enrich the communities where we live and work. We believe it is important for our company and employees to be active participants in our local communities. Signature Community Program and Activities Aramark has dedicated more than $7 million in cash grants, volunteer hours, and product donations toward improving community centers as part of a philanthropic and employee volunteerism signature initiative. "Aramark Building Community" establishes and activates long-term relationships with local community center networks serving hundreds of neighborhoods in nearly 30 cities. Corporate Responsibility Our approach to corporate responsibility (CR) draws on our unique resources, skills, and to affect the areas of: • Employee advocacy • Environmental stewardship • Health and wellness • Community involvement relationships Our Board of Directors has adopted governance principles and committee charters to ensure that Aramark conducts business with the utmost integrity and according to the highest ethical standards. When striving to mutually achieve our CR or sustainability objectives: • Client Collaboration —We work closely with our clients and suppliers to develop innovative product and service options that operationalize their sustainable objectives. • Best Practice Sharing —We lead by example in areas of business that we control, taking a responsible approach to our operations and developing best practices that we can share with our clients. • Provide Expertise —We empower and help our clients to achieve high standards of sustainability in their business operations by providing expertise and solutions. • Sustainable Products and Practices —We offer a wide range of sustainable products and service options. We operationalize sustainable practices in our sphere of control and with our clients. • Innovations —We research and develop new, innovative, and cost-effective sustainable solutions. aramar* 4.19 EXHIBIT B Corporate Responsibility Awards Aramark has received the following commendations for our efforts: Aramark in 2009-16 was again recognized as one of the "40 Best Companies for Diversity" by Black Enterprise magazine, one of the nation's leading business publications. The magazine surveys the top 1,000 publicly traded companies, as well as the 100 leading global companies with strong U.S. operations. The qualitative survey focuses on activities related to the participation of African Americans and members of other ethnic minority groups in four categories: employee base, senior management, board of directors, and supplier diversity. This is the sixth time that Aramark has been named to the Top 40 list. f CAREERS & the disABLED magazine in 2014-16 ranked us among its Top 50 Employers for providing a positive working environment for people with disabilities. We were named to the Diversitylnc 25 Noteworthy Companies for Diversity list. Diversitylnc Top 50 companies have significantly more diversity than average American corporations. Awarded for the second year in a row. Received award 2015-16. We were named one of Veteran Recruiting's 2014 VetFriendly Top Ten Employers. Veteran Recruiting is the leader in virtual career fairs for the military community and has connected more than 1.4 million service members, veterans, and military spouses with more than 400 industry leading employers since 2009. Employers that have participated in virtual career fairs have hired more than 101,000 veterans and military spouses since 2011. Aramark Corporation was again named to the Global Outsourcing 100 list in 2014. We were acknowledged as being above average for its employee management and development. We have been recognized as part of this prestigious list since it was first published in 2006. 42, 4+ III! 47 5O 201 IA •.* P We have been ranked among the Top 10 Best Companies for Employee Resource Groups (ERGs) in 2015, by Elevate Resource Group Academy, which recognizes companies that excel at leveraging, cultivating, and empowering ERGs. Our six ERGs include: Young Professionals, PRIDE (LGBT), Dietitians, Salute (Veterans), Women's Business Resource Network, and Impacto (Hispanics/Latinos). We received a perfect score of 100 percent on the 2015-17 Corporate Equality Index (CEI), a national benchmarking survey and report on corporate policies and practices related to LGBT workplace equality, administered by the Human Rights Campaign Foundation (HRC). Aramark's efforts in satisfying all of the CEI's criteria results in a 100 percent ranking and the designation as a Best Place to Work for LGBT Equality. El BEST PLACES TO WORK 2017 !or LGBT EquaIily ox aramar* 4.20 EXHIBIT B Philanthropy We work closely with our employees, clients, and communities to implement these programs: • Aramark has dedicated more than $7 million in cash grants, volunteer hours, and product donations toward improving community centers as part of a new philanthropic and employee volunteerism signature initiative. • Through the Aramark Charitable Fund, we contributed $100,000 to the American Red Cross Hurricane Sandy Relief Fund after the "superstorm" devastated parts of the East Coast in fall 2012. The Red Cross provided assistance across the affected areas, including shelter for thousands of displaced people and emergency response vehicles with meals and other supplies. Global Volunteer Day: Enriching and Nourishing Lives INSPIRING KIDS TO BE HEALTHY FOR LIFE Thousands of Aramark employees rallied together for the company's Global Volunteer Day on March 19, 2014. Focused on improving community health and wellness by inspiring kids to lead healthier lives, more than 5,000 employees in 14 countries around the world gave more than 25,000 hours of volunteer service in a single day. As a company in the people business, our employees share a passion for service, not only in their work, but also in their communities. We demonstrate this by what we call "dreaming and doing": dreaming of a better world, and doing what it takes to make a difference. Through Aramark Building Community, our year-round philanthropic and volunteer program, employees work every day to improve family health, prepare youth and adults to work, and support individuals and families working theft way out of poverty. Environmental Stewardship Green ThreadTM was introduced in 2008 by Aramark and is a brand that green.% THREAD encompasses a range of environmental stewardship programs and practices. At Aramark, we are committed to protecting and improving the environment. We work to reduce our environmental footprint while offering expertise and practical solutions to thousands of client locations to help them reduce their environmental impacts. Throughout our company, we develop and implement programs that promote sustainability through environmentally friendly products and practices, sustainable food and local purchasing options, energy and water conservation efforts, and waste management. EE EFFICIENT OPERATIONS gQ RESPONSIBLE SOURCING ,cf, WASTE MINIMIZATION TRANSPORTATION MANAGEMENT aramar* 4.21 EXHIBIT B N. Mandatory Requirements for ALL Proposals All proposals must follow item E Proposal Format and contain the following specific information: 7. Sufficient information concerning the program for Weld County to evaluate whether or not the bidder meets"minimum qualifications" for all bidders. Aramark understands and will comply. aramar* 4.22 EXHIBIT B 2. Sufficient information to demonstrate that the bidder has the ability to comply with the scope, mandatory requirements, specifications and program requirements, and in particular, the most current American Correctional Association Standards related to food services. Partnerships ACA/Aramark Research Partnership The American Correctional Association (ACA) partnered with Aramark to conduct a survey on the concerns and challenges facing professionals today. The key objective was to identify the most critical issues corrections professionals face. In most cases, it is probably not food service. The most critical issues that surfaced in this study were: • Officer recruiting, retention, and morale • Security and custody • Offender behavior • Mentally ill offenders • Budget • Medical costs • Facility maintenance • Rehabilitation, re-entry, and transition • Litigation • Negative perception of corrections 2 Armed with this knowledge, Aramark`s correctional services division created programs that help clients deal with these critical issues. We cannot fix any of these on our own; however, opportunities exist to leverage our core competencies to help our clients. Our IN2WORK offender food service training program is one example that helps re-entry. aramar* 4.23 EXHIBIT B ARAMARK CLIENTS THAT ARE ACA ACCREDITED • Alameda County -Santa Rita Jail in Dublin, California • Arapahoe County Detention Facility in Centennial, Colorado • Marion Core Civic in Indianapolis, Indiana • Champaign County Jail in Urbana, Illinois • Clark County Detention Center in Las Vegas, Nevada • Douglas County Correctional Center in Omaha, Nebraska • DuPage County Jail in Wheaton, Illinois • Essex County Sheriff's Department and Correctional Facility in Middleton, Massachusetts • Fairfax County Detention Center in Fairfax, Virginia • Hampton Roads Regional Jail in Portsmouth, Virginia • Indiana Department of Correction • Jefferson County Detention Facility in Golden, Colorado • Kentucky Department of Corrections • Lake County Jail in Waukegan, Illinois • Lakin Correctional Facility in West Columbia, West Virginia • McHenry County Jail in Woodstock, Illinois • MDOC CWC • Mecklenburg County Jail in Charlotte, North Carolina • Miami Dade Commissary, Florida • Montgomery County Jail in Dayton, Ohio • Monroe County Jail, New York • Mount Olive Correctional Facility in Mount Olive, West Virginia • Oklahoma County Jail in Oklahoma City, Oklahoma • Orange County Jail in Goshen, New York • Oriana House, Inc. in Cleveland, Ohio • Prince George's County Jail in Upper Marlboro, Maryland aramar* 4.24 EXHIBIT B • Shelby County Division of Corrections in Memphis, Tennessee • VOA of Greater Ohio in Dayton, Ohio • Washington County Detention Center in Hagerstown, Maryland • Washington DC Treatment Center in Washington DC Key Memberships We maintain memberships in: • American Correctional Association, since 1979 • American Jail Association, since 1981 • National Sheriffs' Association, since 198O • Association of Correctional Food Service Affiliates, since 1979 • National Juvenile Detention Association, since 1995 • National Correctional Industries Association, since 2OO6 • ICE • National Commission on Corrections Healthcare • Colorado Sheriffs Association aramar* 4.25 EXHIBIT B 5. List any legal action against the company or corporate principals within the company within the past 48 months. From time to time, Aramark Correctional Services, LLC and its affiliates ("Aramark") are a party to various legal actions involving claims incidental to the conduct of their business. Based on information currently available, advice of counsel, available insurance coverage, established reserves and other resources, we do not believe that any such action, pending or settled against Aramark within the past forty-eight months, is likely to be, individually or in the aggregate, material to our business, financial condition, results of operations, cash flows or our ability to perform under a contract with the County. aramar* 4.31 EXHIBIT B 6. A letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of the Agreement. aramark� Insurance - Cover Page Aramark maintains a complex commercial insurance program offering coverage that is often broader than what is available to the general market. Below are some clarifications that we wish to make regarding how our program functions to address your requirements. We encourage you to express any concerns so that we can appropriately address them in connection with finalizing our definitive agreement, if we are awarded. Clarifications on Insurance coverage: • Notice of cancellation of any insurance policies required herein shall be subject to ACORD 25 Certificate of Liability standards, and will be delivered, as applicable, in accordance with policy provisions. • Aramark reserves the right to determine, at its sole discretion, its own confidential deductibles and self -insured retentions. aramar* 4.32 EXHIBIT B 7. Audited financial results of the previous year's operations. Each bidder must provide an audited financial statement, including footnotes, being no more than 8 months old. Please see appendix 6 in the table of contents for a downloadable copy of Aramark's financial statements. aramar* 4.33 EXHIBIT B a Evaluation of Proposals An Evaluation Committee appointed by the Detentions Captain of the Weld County Sheriff's Office will evaluate each proposal. The Evaluation Committee will make recommendations to the Weld County Board of County Commissioners who will determine what bidder, if any, is awarded the bid. Each proposal will be evaluated in the following categories: Price Food Preparation Procedures Corporate stability Project personnel Security and sanitation procedures Emergency contingency plan Total Possible Points (0-25 points) (0-50 points) (0-50 points) (0-50 points) (0-50 points) (0-25 points) 250 points A. Price: All responses shall be rated from the common reference point of cost per meal in relation to inmate population ordered for the North Jail Complex. Responses should provide commission rates for use of North Jail Complex kitchen for off -site services at Work Release. B. Food Preparation Procedures: Each firm will be evaluated in the area of food preparation, including menus, special diets, quality assurance and production control C. Corporate Stability: Each firm will be evaluated in four (4) primary areas: 1. Ability to meet minimum qualifications of proposal 2. Ability to comply with the scope of proposal, mandatory requirements and specifications 3. Length of time the bidder has been in the business of providing food services in the jail/correctional setting 4. Current and recent history of bidder's past performance of a similar nature to the performance offered in response to the RFB with supporting evidence (letters of reference) or readily attainable regarding the quality of past performance and the reliability of responsiveness of the bidder. D. Project Personnel: Each firm will be evaluated on its approach to personnel management including recruitment, compensation plan, training, supervision, scheduling and staffing 7. Each firm shall provide evidence that specific training is provided to employees and representatives of any subcontractor in appropriate staff/offender relationships including sexual harassment and any form of sexual misconduct inmate -on -inmate, staff -on -inmate, inmate -on staff and the civil and criminal consequences of an inappropriate relationship. E. Security and Sanitation Procedures Emergency Contingency Plan: This area should include a field kitchen or alternative to provide effective food service during an emergency that precludes use of the facility kitchen Aramark understands and will comply. aramar* 4.34 EXHIBIT B P. Method of Award The award will be made to the firm whose proposal is determined to be most advantageous to Weld County based upon price and all other proposal criteria provided herein. The County reserves the right to award this contract not necessarily to the firm with lowest price but to the firm that demonstrates the best ability to fulfill the requirements of this project. The successful firm will be chosen based upon the qualifications and selection criteria mentioned earlier. The successful firm shall commence work only after execution of an acceptable contract. The successful firm will perform all services indicated in the proposal in compliance with the negotiated contract. Aramark understands and will comply. aramar* 4.35 EXHIBIT B SECTION TWO: SPECIFICATIONS 1. Purchasing A. Food inventories purchased by the Contractor are the property of the Contractor and the Contractor is responsible for any loss, damage or spoilage. B. Inventories of food and expendable supplies purchased by the Contractor shall remain those of the Contractor on expiration or termination of the Contract until purchased by the new Contractor or shall be removed from the premises. Final payments to be made to the Contractor by the County shall be withheld until all transactions or arrangements for the inventory purchases or removal have been completed to the satisfaction of the County. C. The Contractor shall provide, within its proposal, the minimum purchasing specifications to be used in the purchase of all food products and disposable service ware. The specifications should address the level of quality, grade, size, pack, count and all other relevant information. The County must approve,in writing, any changes from the stated specifications. D. The Contractor shall be responsible for receiving all goods at the North Jail Complex loading dock. The Contractor shall be responsible for supplying personnel for the receiving, unloading and storage of food and related items. Inmate labor may be used under strict supervision and with approval of Detentions staff. E. The Contractor should encourage all salespersons to call at their district/area offices. If a salesperson must call on the food service operations manager, the appointment must be made in advance and the Sheriff's Office notified of the appointment. Please see the following pages. 2. Storage The Contractor will provide, within its proposal, a statement detailing how it will provide for the correct handling, prompt storage and rotation/issue of food items purchased. Please see the following pages. 3. Inventory The Contractor shall, on a weekly basis, take a physical inventory of food and supply items. Please see the following pages. aramar* 4.36 EXHIBIT B Food Supply Chain Management Aramark's corporate supply chain team sets standards for suppliers that ensure we start with safe, quality food at a fair price. We leverage our excellent reputation and market status for you. Our supply chain principles are to: • Ensure safety. • Align programs to the buying needs of each unit. • Integrate food supply chain management with your operations. • Purchase appropriate quality products that demonstrate the best performance and value. Our dietitians and supply chain professionals develop specified products that are flavorful and cost effective by working with manufacturers. Our partners include Tyson°, Butterball, and Gilster-Mary Lee. We also work with distributors to create the most efficient distribution system, as transportation costs can dramatically affect food costs. Our specified products rationale focuses on the following areas: • Safety (Hazard Analysis and Critical Control Point [HACCP]-inspected plants) • Consistency of product results • Balance of quality, nutrition, and cost • Leveraging partnership resources • Brand equity • Client value FOOD SAFETY Aramark purchases only from manufacturers that are USDA approved to ensure food is safe and meets industry standards. The Aramark Safety and Risk Control Team establishes global food standards composed of four areas: • Supplier standards • Personal hygiene standards • Site standards • Product and process standards Our Operational Excellence (OP -X) Program is based on the standards of the Sanitation and Food Safety Manual and HACCP. HACCP standards are incorporated into our OP -X Program for each meal, day, week, and month, as required by HACCP. OP -X mandates frequent food handling safety inspections by our food service director. aramar* 4.37 EXHIBIT B Standard Purchasing Specifications Food items are purchased only from plants that are compliant with food safety standards and have the manufacturer's and distributor's assurance of safe handling. Grading of food products is voluntary and uncommon in the corrections industry. In the event that Weld County would like to use graded items in its menus, Aramark can arrange grading with the manufacturers; however, price increases may apply due to the added costs associated with the voluntary grading process. Products are reviewed and approved by Aramark's registered dietitians to ensure they meet resident acceptability and nutritional standards. Child nutrition (CN) labels or Manufacturer Product Analysis Forms are required for all processed meat products served at breakfast and lunch for school nutrition reimbursed programs. MEATS Meats are purchased only from USDA -inspected plants. Samples, with nutritional data, must be submitted to our registered dietitians for prior approval. All must meet offender acceptability standards. FRESH PRODUCE Fruits:138 count (medium size) petite bananas—U.S. No. 1 or comparable quality Produce: U.S. No. 1 or comparable quality CANNED OR FROZEN PRODUCE Extra standard or standard, based on availability for institutional pack MILK OR MORNING BEVERAGE With calcium and vitamin D FRUIT DRINK Vitamin C enriched, saccharin sweetened COFFEE Freeze dried Product Recall If a product is recalled, our comprehensive supply chain system allows for immediate tracking of the origin of that product, so action is decisive and immediate. USDA Commodities Aramark will assist in the acquisition of federal commodities for the facility, if available. All usable commodities will be blended into the menu and credited, per the USDA. Portion Sizes Casserole portions and entr�e portions made from scratch are based on weight measurements after the food has been cooked. All entr�e portions listed on the menu that are purchased fully cooked are based on weight measurements prior to reheating, per the manufacturer's tolerance specifications. aramar* 4.38 EXHIBIT B 4. Menus A. The Contractor shall maintain a 28 -day menu plan. A proposed 28 -day menu plan shall be submitted as part of each proposal. The proposed diet load sheets for special diets such as diabetic, low-fat/low salt, pregnancy, vegetarian, vegan, religious and enhanced should also be included. B. All food or portion sizes shall be the cooked weight or shall be specifically identified as raw weight. C. Menus should include an ethnic variety reflective of the general ethnic diversity of the Weld County community. A variety of foods should be planned with specific attention to the variety offered in the sack meals. D. Regular menus shall provide no less than 2800 calories per day per person (therapeutic diets may require additional calories). Dietary allowances for all regular and therapeutic menus shall be reviewed and approved at least annually by a licensed dietitian provided by the Contractor. Menus shall meet nationally recommended dietary allowances for basic nutrition for appropriate age groups. E. Contractor staff shall conduct quarterly menu evaluations to verify adherence to the established basic daily services. Written results of quarterly menu evaluations shall be provided to the Contract Monitor within ten (70) days of completion. F. The menus should reflect two (2) hot meals and one (7) cold meal per day. Appropriate condiments,including salt and pepper, shall be served and must be listed on the proposed menu submitted. Mealservice times shall be coordinated with overall facility activity scheduling through the Contract Monitor. Current facility meal schedules are: Breakfast: 0445--0530 Lunch: 1030--1130 Dinner: 1530-1645 G. The designated Contract Monitor shall approve the final menus and subsequent changes to final menus that may have been previously approved. Changes in a planned menu shall be noted in writing on the menu in the kitchen and the corrected menu provided to the Contract Monitor. The Contractor must provide written notice to the Contract Monitor of any menu substitutions made for both regular and special diet meals and the reason for the substitution. H. Documentation of menus as they are actually served must be maintained as verification of providing nutritionally adequate diets. I. On occasion, due to maintenance or security situations, sack lunches may be requested for the entire population. When possible, these situations will be coordinated by the Sheriff's Office as far in advance as reasonably possible. aramar* 4.39 EXHIBIT B J. Therapeutic diets shall be available upon medical authorization and special diets upon the Director of Inmate Services authorization for religious reasons. Medical diet requirements shall be specific,complete and provided in writing by the medical service provider to the Contractor. All special diets should reasonably conform to the food served to general population inmates. The Contractor shall have the capability of delivering regular and special diets in containers appropriate to facility security needs, i.e. Styrofoam, plastic dinnerware, paper cups, etc. At a minimum, the Contractor should anticipate the need to provide Kosher, Halal, vegetarian and vegan diets. Menu Design Aramark maintains a staff of full-time registered dietitians. We know that access to a registered dietitian is critical at any time, so these team members work beside us daily. Emergencies must be addressed now —not when a dietitian consultant can get around to them. Our dietitians use their corrections experience to build your menu. Drawing on more than 40 years of corrections experience, our dietitians review your: • Operational standards. • Kitchen capabilities. • Tray capacity. With this analysis in place, our dietitians develop product specifications, menu selection, and recipes. Menu design is based on: • Your wants and needs. • Budget parameters. • Current Dietary Reference Intakes (DRIs). • Nutritional standards: - Federal, state, and local - American Correctional Association (ACA) - National Commission on Correctional Health Care (NCCHC) Additionally, the dietitian team members coordinate our food production system and quality assurance program compliance with ACA standards. aramar* 4.40 EXHIBIT B Other planning considerations for your facility include: • Offender preferences, as determined by: - Surveys - Monitoring of tray waste - Direct offender feedback • Facility survey observations • Items best suited to facility kitchen storage areas, equipment, and service areas • Each meal's appearance on the service tray • Consistency of quantity of food for each meal Offender acceptability is important. We have used taste -tested, offender -acceptable products and recipes to develop your menu. The Aramark dietitian, front-line manager, and district manager consistently review offender acceptability. Menu changes may be necessary from time to time. • Recommendations will be discussed with you. We require facility approval before any changes are made. This partnership requires your guidance to meet our goals. • Administration menu change requests can be made at any time throughout the contract period. • Some change requests may require price adjustments unless food of equal value is exchanged. The appearance of the meal is critical. We understand the psychological aspects of tray presentation. A skillful presentation increases interest in the food. Our menus combine items that add color variation and are arranged attractively on the tray. Medical and Religious Diets Unique diets must be integrated into the program with cooperative efforts by the food staff, medical staff, and administration. Aramark's diet program has been developed to meet the unique needs of corrections facilities. aramar* 4.41 EXHIBIT B Medical Diets Balancing medical needs and cost is important to meet your goals and still deliver the healthcare required for your population. Immediate availability of our dietitian team allows timely relay of special instructions for consultations with medical staff. Our medical menu design includes: • Our medical diet manual is a written diet procedure established with your medical department and administration and documented for compliance. • Detailed diet meal plans developed by registered dietitians are documented and maintained in the medical diet manual. • Appropriate administration authorization is required for all medical diets to protect you from excessive cost and unnecessary diet assignments. • Our record -keeping and documentation system helps protect you from litigation. • A labeling system ensures the correct diet is distributed to the correct offender. • Medical diet nourishments include night nourishments for diabetics, pregnant offenders, and other offenders with special needs —all included in planning and execution. • Isolation trays are included, as required and authorized. • Diet pickup records are available for review. Religious Order Diets Aramark provides religious diets based on contract specifications and policies of the facility. These include: • Lacto-ovo vegetarian • Vegan (total vegetarian, excluding milk and eggs) • Pork -free diets • Other religious meals, such as prepackaged meals, provided at mutually agreed -on pricing To maintain control and compliance, religious diet orders should only be authorized by: • Administration staff • Classification officer • Chaplain aramar* 4.42 EXHIBIT B Due to significant expense and security risks, religious diets should not be ordered for personal food preferences. To maintain control, we recommend the following protocol: • Proper verification will ensure the offender is practicing dietary laws for established religious purposes. • Medical staff cannot order religious diets. • Offenders are not permitted to alternate between religious diets and standard diets. • Religious transmittal diet orders are issued on completed forms to food service, classification, and if appropriate, correctional officers in housing areas. This information includes: - Correct diet terminology - Date of transmittal - Authorization signature - Housing area - Offender name and classification number, unless a no -name system is used PRIMA is the central communication system for Beyond the Tray. All five steps must be communicated quickly and accurately. Aramark's proprietary software program, PRIMA, is the communication platform that provides front-line managers with a single system for all elements of food production, including: • Menu planning • Nutrition management • Purchasing • Time -saving handheld inventory PDA • Instantaneous inventory costs • Accounts payable • Production planning • Standardized recipes • Post -production reporting and analysis primaI VO t;Or S-S:e2r1 aramar* 4.43 EXHIBIT B Benefits to you include: • Production consistency • Nutritional conformity • Cost control and waste reduction • More focus on customer satisfaction • Accurate inventory control • Quality and consistency of meals prepared PRIMA is a Windows -based application that operates fully with other Aramark systems. PRIMA allows each facility's customized menu, as planned by the team of dietitians, to be downloaded through the PRIMA system. This automated time -saving process ensures menus are accurately input to eliminate any discrepancies regarding items or portions to be served for managing unique offender dietary needs. aramar* 4.44 EXHIBIT B aramark3t" PROPOSED MENUS // EXHIBIT B 4.45 EXHIBIT B aramarl9t• TEL Menu Certification October 2017 The proposed menus for Weld County, CO meet the nutritional guidelines of the American Correctional Association which are based upon the current dietary reference intakes for males and females ages 19 to 50 years, as established by the Food and Nutrition Board of the Institute of Medicine, National Academy of Sciences. A weekly average of 2800 calories per day is offered. Adequate levels of protein, vitamin A, vitamin C, calcium and iron are included. Cynthia Irizarry M.S., R.D., L.D. Director, Nutrition and Operational Support Services Aramark Correctional Services aramar 4.46 EXHIBIT B North Jail - Proposed Menu: Week One • I a E a O z U) >- SATURDAY THURSDAY WEDNESDAY g .im _ E 5 ; Loltnge Fner 1,4 rup - Sall & Pepper P0 -..,401s 1 2arh N Er oil ,I S.,,ye' 1 q.n ear h l l rand Enriched Eread. RclIr oath Monnhtl Bo•l.lagv n 1 u v E O e m id - 2 x i vl h `„ili�j. Foe= ]+J cup Ennchcd Brood or Rolls 2 —am P01,PPa1 19a9ganu- 1 Salt h P -pp, Pay h et. both E P.k•-d Parn.al.e. booth - S hipped M3rq,nne nzw S alt & Pepper Packets I —aril :o z m 4 z m= Firma 1 ,.w m Erinrlwh r.1 Pall; ea• 19 x ? e ur _ o 4, r.ni1le1 Euu, 2 on Hash B4O,n Potato, rap I. ',hipped Marganne 1 r; nu. P, ridng Be,-Iage v 0 E R. = _ m 5 m z a = x U V m d z b y -J - ti 5 m w N 0 d E O . 2 a P—a�9w 4,1ner qay tt w - Fr —=1i Baled Cn•,4 i— uLu y o X F1es1, Bak —h Datm—al CO, 41— O,6 P cw� K vi i9 �rv§ F9--h Ba4P•1 Fu,3ar1, 414 IP LuLi4 F E 9 w 2' — s m _ Fre,h B,k.d riatnieal 15 x - 3 w a _ a Pell 0.4 B,1tle, tt Fre=h Elated Cnnki- 7d 3 '7 w ° a Enn heJ Prenh ur RU.Ila 2 each I, -d or Hut Tea 1 cuu 5 Ennrho,i Br —ail r,r Polls z 80.ri B•-ir,. 1 rl cur, ,o_ 2 :' U o ' ' _ d u3, a 4 cq m ) a o LL Dap 1, each c . U u o 73 E o`ga L7t3',7:1. h 2 .041.B1—n,l 11 .011 ,•,-�,-tahl-� I � can Ennrhed Bread or Rolle ram 1N1,1hPC' Manlar11,•- I+S .+zw Fresh Baled Cookie Fruit Drink rn pinmInsB11,. D EG 11•pm, 1 urr• 3 c 73 Z t n E Panrh Salad Prer-lnq fl oz Eho, h -d 41.41., Roll. 1 ea,h Nh9ppetl Marganne Ir; nzn F9«h Ba4 art 4,011494 i] E Hearty Spanish Pice I_ a coyi 12 mw Pnrc Boons LF 1 ,np c''A 0 5 m w 0 Froth Bakhn F,uk�a Fruit Brink,,t•itaminc BI_ C D E5 r_alciurn 1 ,up ',all & Pa, -,p -r Pa -1.41. 1 ea• 19 rhr.-,y r Iararnni ••r; T Hain I^ t harm 1. ona 13 EE r t c" French Dressing LF it nz EMI, Ned Prend or 4 -II - .2 44hipae3 140,ganne 9 n_u Frail Bal1rl Crwkio Fruit Dnnl oar Vii-am9ns E11 r_ B E Calcium I our.' Salt S P-pler Parkats 1 eirh O C2 Calun Potatoes 1 ++p V m LT. VuInpprd Margannr 1;So.r Fresh Bared Look,! Fruit Lard, •v;Vdamin5412 L D EG CnIriurn 1 up N z aramar* 4.47 EXHIBIT B North Jail -Proposed Menu: Week Two E � a SATURDAY THURSDAY WEDNESDAY a 2 § w ) )\/ / `a- ~ , Lyonnuise Potatoes LFiLS cup 34 cup /} - ^ 73 \{\; \\\\/)\ E <-.- \ LI \/)\\}\} - .3 Hash Brown Potatoes 3.4 cup Morning Beverage 1 nuP \ :9f Cottage Fries 3i4 carp )»]) !)\ }f/} I Whole Grain Oatmeal 1 cup . <, /\\\\) ;) Enriched Bread or Rolls 2 aarh /;!j 8IE : : Enriched Bread or Rolls 2 oath \\E. Iced or Hot Tea 1 cup y \{ { {) \) ) j}{ / f )\ 3000 3 01105 io P0000 po Ycpu3 \j\/ )>)\/ Peanut Butter ozly Jelly 1 flux \j Fresh Baked Oatmeal Cookie L ozw. 4j Enriched Bread or Rolls 2 Dam /§!! Fresh Baked Oatmeal Peanut Bettor Cookie 2 ozw )\ Enriched Bread or Rolls 2 enoh \) I Iced or Hat Tea 1 coy } t \} , Mashed Potatoes 1 duu } : Garden Salad 2 coG French Dressing LF 1;211 O5 ) / Whipped Morgarina 11D 000 §.: )(j\ ) i Pinto Boons LF 1 cup : , Fruit Drink wi Vitamins B12 C D & Calcium 1 Cup Solt & Popper Packets 1 each j ,\}\E, 2\\)� Fresh Baked Cookie � Salt & Pepper Paekefs 1 eaoh ; / \ : \! \ c f Enriched Bread or Rolls 2 0002 = Fresh Baked Cookie omv Fruit Drink w.` Vitamins 512, C D. EC Calcium 1 cup ))g \\\ / } \ {: \;)\ Solt& Pepper Packets 1 eadi ! /\!\r {!/E ,"8 t2 Mashed Potatoes 1 on Kettle Blend Mixed Vegetables 1i2 cup Enriched Bread or Rolls 2 each 'Shipped Margarine 1i3 ozw Fresh Baked Cookie 2 env Fruit Drink w/Vitamins 512 L_ D E Calcium 1 000 9 )/ \ /))\\)�%\ \ (1)\) 1 ] / - \! !!52.3 1 /; aramar* II r) " « 4.48 EXHIBIT B North Jail -Proposed Menu: Week Three O E O SATURDAY THURSDAY WEDNESDAY Crop 11@or 1/206p equlvalenq 1 norli5n \/\ \ E� 3 r\ :)y\; Morning Beverage 1 cup #8 /\\\} \$ 100010 Grain Catmaal 1 /OS };/: Sall & Pepper Packets each 8 Choosy Corn Gnts LF 1 an / Hash Brown Potatoes 3'4 cup \ Morning Beverage 1 cup } j} \ §/ \ } Enriched Bread or Rolls 2 eerh Whipped Margarine 1+3 azw \ 5' ( /}\\ \\ Whole Grain Oatmeal 1 OLIO j Lyonnaiso Potatoes 314 cup \\\/) \ ,zzlz}± \\\\/)/} \\$\ Ennched Bread or Soils Fresh Baked Oatmeal Cook ; En nched Bread or /tolls Fresh Baked Co Iced or Hot T ] Pasta Salad LF Enriched Bread or Soils Iced or Hol T ) # Enriched Sleet or lobs Pasta Salad LF Enriched Bread or Nulls \ Fresh Bake0 Corks Iced or Hal Tea } Meal Name: Dinner )\\\\j ., {!})6a Flour Tortilla (6H) 2 each \\\5 cr \ Chili Mao 12 oz soy) 12 ace, \ Frannh Dressing LF 1)21 Or $ Whipped hlarganne 113 nzw Fresh Baketl Cookie 2 ozw /_ 0 22 1 : ;§, Fruit Drink tier Vitamins 612, C, L. E Calcium 1 our, Salt A/ Popper Packets 1 each Frito Pie (2 oz soyi 12 oz0 \ Mellen Dressing 11211 oz ) \ Fresh Baked Cookie 2 ozw \r Salt S. Pepper Packets 1 each \\\\\ Whipped Margarine 1;3 nzw Fresh Baked Cookis 2 ozw / Salt& Pepper Packets 1 each '2'}\\\ .L2- 0. }§\\\j I f- Fred Drink/n/ Vitamins 612, C. D. E Calcium 1 cup ) \\\\ \ _ \\\\ \, aramar* II r) " 4.49 EXHIBIT B North Jail -Proposed Menu: Week Four E � a >- a 2 SATURDAY >- 2 THURSDAY WEDNESDAY \/\ ) ! / Hash Row Potatoes 3i4 cup \§ Salt & Pepper Packets 1 each a / ii Enhched Bread or Rolls 2 each .: Sall & Pepper Packets 1 each Whole Grain Oatmeal 1 cup ! � Lyonnaise Potatoes LEILS 04 cup { Salt & Pepper Packets 1 each f i 7 -E"-6 z!:!! // § 2 i!! \{ ! Morning Beverage 1 cur) Salt & Pepper Packets 1 earn 3 \\/ $8 \ Lyonnaise Potatoes LFiLS 9l4 cup : 5 )} O t)/\\)/\ )!\){!j\ ! \\\� + r5 22 `-' j 7 8 $ Whipped Maryann 113 One §/ Lt Et ! i Creamy Coleslaw r En dched Brand or Rn } O \ Fresh Raked Cooke ed Bread nr Rolls ) 8 Enriched Bread or Roll } Enriched Bread or Roll Mexican Coleslaw LF ) Iced or Hot Tea Meal Name: Dinner \ _ { \\ Kettle Blend Mixed Vegetables 112 cup /{\ 7_- |{/ $S Lf Fruit Drink w+ Vitamins 612. C. D. E & Calcium 1 cue / \ \ \\\ Ranch Salad Dressing ez \ Enriched Bread or Rolls 2 each \ 2 Fruit Drink vv/ Vitamins B12, C. D. E & Calcium 1 CUP Ball & Pepper Packets 1 each S: ! « ! Rose & Ileliart Tomato Sauce (2 oz .Jy1 12 ozw Enriched Bread or Rolls 2 each Fresh Baked Cookie 2c. Fruit Drink v.,' Vitamins E12, C, ❑. E& Calcium 1 CLIP 11 )!{ } ;,; { : Oven Fned Breaded Fish Pally 13 ceo] 1 patty Tartar Seat, 1;2 Boo Parsley Potatoes 1.2 cup \ Enriched Bread or Rolls 2 Coch \\ Fnait Drink02 Vitamins 612, C. D,E& Calcium 1 ,up \ \{ Ijii { \) <_ : Macaroni & Cheese Casserole 12 xc see) 12 one Plnro Brans LF 1 cup /\\)\) FM, Drink w/ Vitamins B12, C, D, E Calcium 1 cup ) 7\\\\\ \ 32'' 2 : Oharb rot led Patty {3 ozwl 1 patty \ Mashed Potatoes 1 cup \ Enriched Bread or Rolls 2 cash \ \ ) 4 \ ) El ) ) I- 5 M: }r\}/f)r Fruit Drink m' Vitamins 61'2. C. ❑ E Calcium 1 Cup ; / ! ~.~ _ - :_ - j!}\)}) / 4 $ aramar* 4.50 EXHIBIT B Work Release - Proposed Menu: Week One • E 2 a SATURDAY � a ti U . UL Uu VJ rc I-0Wa qU.o 0 Q -1 LU O Q w THURSDAY WEDNESDAY Fresh Seasonal Fru( Bakery Muffin (115 Morning Beverage 5 Fresh Seasonal Fru Bakery Biscuit S S Morning Beverage Fresh Season Streusel Cefnneeke i Morning Beverage Popper Packets S y 2 S S S Morning Beverage 5 2 Streusel Cotfeecake S Morning Beverage Salt & Popper Packets Blueberry Muffins 1.154 21e) S S Salt & Pepper Packets Fresh $earpnal Fru S S rr Morning Beverage 3 Meal Name: Lunch S Enriched Breed or Roll •N Fresh Baked Calmed Cookie Fruit Donk rer Vitamin C Enriched Bread or Ro 3 Fruit Drink wi V 0 Y S S Enriched Bread or Rolle 8 E 0 U s 1-1 v Enriched Bread or Rolle Fresh Baked Cookie Enriched Bread or Rolls Fresh Vegetables Fresh Baked Oatmeal Cookie Fruit Drink en' Vitamin C 1-1 s Fresh Baked Cookie E C) S Enriched Broad or Rolls Fresh Baked Oatmeal Coo Fruit Brink en! eltemiInc S fd _ r fl g oEx u o1 3 ❑ Au Gratin Potatoes (2 oz soy; e c asel 12 nzw French Dressing LF 112 floe o E m d Salt & Pepper Packets 1 ee h 2 G 8 m 2 E63 , r 6 a 6 = KeLile Blend Mixed Salableles 1r2 cat o Y p E , u oW 0 a - ` 5 t U m I a U 2 Peppery Plead He [2 'nosey( 12 one a o2 a Salt & Pepper Packets 1 each rn A 8 a Q8 _ V a 1:2 U a (]' K I Q+ LL Sou there Cornbread 1;54 cut 0 5 Uc w U 1.1 a P _ P, c 2 8 _ CE d3 s E 3 Whipped Margarine 1!3 ore E 3 _ Salt & Pepper Packets 1 each U pi E 3 m T 5 I27. U -2 - Y , m & LL Glazed BBQ Patty (3 ore each) 1 patty r French Drvening LE 112 tl oz T6 I Whipped Margarine 113 orty x U- a m T a 3' A S CJ U' m 8 , m .5 tall sled ty the Food and Nut H: 4v ss <0 aramar* 4.51 EXHIBIT B Work Release - Proposed Menu: Week Two • I v E v a ❑ z SATURDAY THURSDAY WEDNESDAY N etT o z. O E a Y d 07 4J ra } Fresh Seasonal Fruit S Morning Beverage Salt& Pepper Packets Fresh Seasonal Fruit S Morning Beverage Fresh Seasonal Fruit S !doming Beverage Salt S Pepper P 0 S S Fresh Seasonal Frail 2 S E S N Salt & Pepper P Fresh Seasonal F S S Morning Beverage S 5 Sall & Pepper Packe Meal Name: Lunch s. S Enrched Bread or Roll Carrot Sticks or Coins Fresh Baked Oatmeal Cookie. S 5 had Bread or Rolls Fresh Baked Cookie. U 5 7 Enriched Bread or Rolls Fresh Baked Cookie Fear Drink wr Vitamin C U S LL S Enriched Bread or Rolls LL i S S Enriched Bread or Rolls Fresh Vegetables i 5 8 2 U Fresh Baked Cookie Meal Name: Dinner Salisbury Steak (3 ozw each) 1 puce 0 5 c7 t9 French Dressing LF 112flaz 'Whipped Margarine 1/3 Be, x V Fruit Drink err B12. C. D. E & Calcium 1 packer a" y m _ d tt 3 ti L] If S a E 3 Vr U E E a m 0 m m v U _ d m U Bakery Biscuit trod cut c 2 8 E 2 Fruit Drink wi B12. C. D. E & Calcium 1 parent v y, a _ 2 - U' . - _ u ¢ f f E s f '5 v 8 E y Z Et _ 3 LL 2 -4 - m 5 8 d3 _ _ m Whipped Margarine 3 ozw a e g 2 LL E " F7r 0 .� LL m N s U' 1 14 _ 7 2" - 1 7. m 8 8 Whipped Margarine 113 0001 U 11 - Fruit Drink .A.,/ 812, C. E&Calcium 1 packet N - . Green Beans 1:z cup EA c� 8 y o - N Y g m" @ 8 & ., 6 $ 5' Fruit Drink wr B12, C. D, E & Calcium 1 oackel Salt & Pepper Packets 1 each E 22 o 8 e current DRI's for males and <<C aramar* 4.52 EXHIBIT B Work Release - Proposed Menu: Week Three e I- O E a a Proposed 110/117 a O co SATURDAY THURSDAY WEDNESDAY TUESDAY Fresh Seasonal Fruit } Salt & Pepper Packets Fresh Seasonal Fruit Morning Beverage Fresh Seasonal Frui Morning Beverage Salt S Pepper Packets rash Seasonal Fr \ ry Muffin (1/54 2@1 Morning Beverage 6.7 TA Morning Beverage Fresh Seasonal Frui Blueberry Muffins (1 /54 2Q) Morning Beverage Salt & Pepper Pa ! Fresh Seasenei Morning Beverage Meal Name: Lunch } Enriched Bread or Roils Fresh Vegetables Fresh Baked Oatmeal Cookie ; Enriched Bread or Polio Drink inn Vitamin C Enriched Bread or Rol Enriched Bread or Bells Enriched Bread or Solis Carrot Sticks or Coins Fruit Drink wr Vllamin C } Enriched Breed er Soils Fresh Vegetables { Enriched Bread or Soils } Fresh Baked Co Frail Drink of, Vitamin Meal Name: Dinner \ 2 Pinle Beans LF cup \'-1 \� \/\) \ Frosted Brownie 1154 rain :fit \} /j \ French Dressing LF 1/2 fl sz \\\\q Salt R Popper Packets 1 wish Lu ) `— ' -g. ){`! f !,2 ,. )\\ Kettle Blend Mixed Vegetables 112 cup \]k) ! \)\\ }\\ FriLo Pie (2 oasoy) 12 cow )\/)/ ) 73 E !\\,\\2 FA /\\ Fruit Drink w+B12. C_ D, E & Calnium 1 packet \ L. }(§t. 6_3)2{2 ; Peppery. Picadillo (2 Oa soy) t2 sow »\6_236_;{ Salt & Pnppnr Packets 1 each S / E. { Garden Salad 112 cup French Dressing LF 1,2 fie, \ Whipped Marganne 1;3 one \ ) } f \ ) \ \ FE /)( and females 19 to aramar* II r) " 4.53 EXHIBIT B Work Release - Proposed Menu: Week Four • ti E 2 a SATURDAY THURSDAY WEDNESDAY Fresh Seasonal Fruit U Cofferoake (11512 ®j Fresh Seasonal Fruit Morning Beverage Fresh Seasonal Fru S Salt & Pepper PeckeSS Fresh Seasonal Fruit Bakery BisculI Morning Beverage Fresh Seasonal Fruit Homing Beverage a Meal Name: Lunch S Enrichnd Brood or Roll 3 e Li Fresh Baked Cookie ink re/ Vllomin C Enriched Broad or Roll Fresh Baked Oatmeal Cookie LL S Enrlrlrod Broad or Rolle 1 Drink w,r Vlto m in C S Enriohad Broad or Roll Fresh Baked Cookie FrU it Drink 0lanln C Ennchnd Brood or Rollo Fresh Vegetables Fresh Baked Cuokle Enriched Breed or Rolls V 2 5 Carrot Slicks or Loins Fresh Baked Cookie rink w.r Vitamin C LL Meal Name: Dinner Hearty Spanish Kce (2 oz soy) 12 raw Kettle Blend Mixed Vegetables 12 cup 0 v m° Whipped Margarine 113 ozw L, m Fruit Drink w; B12, C. D, E 8 Calcium 1 packet 8 a AUGratln Potatoes vrl T. Ham (2 oz diced I.haini 12 ozw E� 3 V X - o y z 2 c 2' m o a liotin1 & Italian Tomato Sauce (2 oz soy) 12 ozw Italian Dressing 11211 oz Whipped Margarine 113 orw E Salt & Pepper Packets 1 each 0 Li a E 6° 2 m 8 LL 0 f c Whipped Marganne 113 erw _ E Salt 8 Pepper Packets 1 each — O U O r d U m 6 Macaroni & Cheese Casserole (2 oz hoy) 12 ozw Pinto Beans LF 1 Cup French Dressing LF 112 f loz Kettle Blend Mixed Vegetables ill CUP E- oO o, 2 Z' U 0 d = £ 6 Z. a 9J - , ¢ rn a x Fnrit I: re w1612, C, D, E & Ca loi11m 1 packet = a U E a u 3 U Green Beans cup ' o Es N _ o CO: l Inslitule Cl Medicine. aramar* 4.54 EXHIBIT B Sample Sack Lunch Menu Meat/Cheese 3 ounces Bread 4 slices Mustard 2 each Fresh Fruit 1 each Cookies 2 each Fruit Drink 8 ounces aramar* 4.55 EXHIBIT B Holiday Menus Holiday Menu Planning, Customizing, and Development Policy Each corrections facility is unique. Aramark's correctional services division recognizes the importance of customizing menus to meet the needs of each facility. Aramark's registered dietitians have developed a holiday menu and diet program customized to Weld County which meets the most current Recommended Dietary Allowances and Dietary Reference Intakes, the standards of the American Correctional Association, and additional guidelines detailed in your specifications. This program has been corrections tested. Planning considerations include the following: • Nutritional standards including American Correctional Associations, National Commission on Correctional Health Care, Recommended Dietary Allowances, and your specifications • Inmate preferences • Survey observations and your comments • Items best suited to your kitchen storage areas, equipment, and service areas • Each meal's appearance on your service tray • Consistency in quantity of food for each holiday meal • Variety in type of items, colors, shapes, and texture Adaptability to Seasonal Traditional Meal Plans We also recognize that menu and meal acceptability are key in menu development, especially during very stressful times for the inmates when emotions run high. Aramark will exceed your specifications regarding the menu plan and special holiday meals. Aramark has included 12 holiday or "spirit -lifter" meals for your review. aramar* 4.56 EXHIBIT B Sample Holiday Menus Thanksgiving Roast Turkey and Gravy Bread Dressing Sweet Potatoes Seasoned Green Beans Cranberry Sauce Fresh Baked Rolls and Margarine Dessert Square Beverage Christmas Roast turkey or roast beef Mashed potatoes and gravy Seasoned corn Garden salad with dressing Fresh baked rolls Margarine Cookies Beverage aramar* 4.57 EXHIBIT B aramark3t" NUTRITIONAL ANALYSIS // EXHIBIT B 4.58 EXHIBIT B North Jail - Nutritional Analysis: Week One 2 Cycle Menu - Weekly Nutritional Analysis O z V a` Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted LLE Ed a E .`74, j E 6 g U ^ z E 0 U 0 a cTi a `m d E `m 'd E `m a N N > N y 7 y N N > o 0 0 a A 8 N � N 0 € 2= 411 aramar* 4.59 EXHIBIT B North Jail - Nutritional Analysis: Week One (cont) 10/3/2017 12:49PM Cycle Menu - Weekly Nutritional Analysis O z V a` Blank cells represent missing (unknown) nutrient values. Avg. Methad:weighted LLE a E mS' g U } z E e O U 0 frzi o Amounts in red include missing (unknown) nutrient to �aa aramar* 4.60 EXHIBIT B North Jail - Nutritional Analysis: Week Two 10/3/2017 12:49PM Cycle Menu - Weekly Nutritional Analysis O E v L Blank cells represent missing (unknown) nutrient values Avg. Method:Weighted eighted O m Q O � _ � Q U_ a O u 76' r4 o o } a 72 0 N 'o 2 a n 3 a a z o z Profit Center E £ri 'o u m Z C7 'c 4 fA LLt 7-3 E m � 7 V " u a 7¢ Z E LL V r „ e C] c6 4 o rr • A CI go • 52, tit E E q co 7 y y 7 y N 7 a o a a a e 3 CP CP 7 E � N � N 0 CP LT a St a aramarlcii" 4.61 EXHIBIT B North Jail - Nutritional Analysis: Week Two (cont) 10/3/2017 12:49PM Blank cells represent missing (unknown) nutrient values. Cycle Menu - Weekly Nutritional Analysis 0 a v E v 2.1 aE - 7 U^ � m N" aC 46 I 0 Amounts in red include missing (unknown) nutrient v aramar* 4.62 EXHIBIT B North Jail - Nutritional Analysis: Week Three 2 Cycle Menu - Weekly Nutritional Analysis O z V a` Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted LL E Ed a E mS' j E � g z k 0 U e. 0 8. A 3. 3. 4 7. E `m N � A 2 a `m d E `m 'd E `m a N N > N y 7 y N > N o 0 0 a a 8 N � N N 0 �aa aramar* 4.63 EXHIBIT B North Jail - Nutritional Analysis: Week Three (coh) 1013!2017 12:49PM Cycle Menu - Weekly Nutritional Analysis Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted To f 7 E, z z Y311'4 D. 0 17, ! ; 2 Amounts in red include mis \ 17 aramar* Ir r- 4.64 EXHIBIT B North Jail - Nutritional Analysis: Week Four 2 Cycle Menu - Weekly Nutritional Analysis O z V a` Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted LLE Ed a E mS' j E g U ^ z E e O U e . 0 LEJ 1-7 o raji u`3 a `m d E `m 'd E `m a N N > N y 7 y N N > o a o a LP rr LEJ r. rr LP 11, 4 s. a N � 41a aramar* 4.65 EXHIBIT B North Jail - Nutritional Analysis: Week Four (cont) 10/3(2017 12:49PM U Cycle Menu - Weekly Nutritional Analysis Profit Center: NOSS - VP a v N Weld: CO, North Jail; 2800 cal. HCH, Soy/MB (10.17)ci E z Age Group: Male/Female Age 19-50 Years Old DPI -RBA Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted m � j E z E 7v 2 E m E as >C5. z E U E (J 0 0 0 7,1 ✓ w v v N Q y N 0 n red include missing (unknown) nutrient S aramar* 4.66 EXHIBIT B Work Release - Nutritional Analysis: Week One U � Blank cells represent missing (unknown) nutrient values. Cycle Menu - Weekly Nutritional Analysis 0 E v m E j E i? E CO E U g m ' 7 � E E rY- -73 vi 7 ul r 7 in(f) D �0 ddi L. E uJ E 7 N E 7 ul E 7 N E J in N aramar* 4.67 EXHIBIT B Work Release - Nutritional Analysis: Week One (cont) 10/3/2017 4:13PM Cycle Menu - Weekly Nutritional Analysis Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted E L2 E ,75 • z E m E U " 4 q r U � o C] U U c. 75 d include missing (unknown) nutrient values. aramar* 4.68 EXHIBIT B Work Release - Nutritional Analysis: Week Two 101312017 4 13P Cycle Menu - Weekly Nutritional Analysis 7 O Z E U E V Z Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted 0 U E m � j E LL E m E z m E m E } U E Q Q Z E 75. Lo E U . O U v a 17, O,O 04 0 0 ,43 7.4 • 3 } N j n O y • a V] e. E H O aramar* 4.69 EXHIBIT B Work Release - Nutritional Analysis: Week Two (cont) 7 E U Blank cells represent missing (unknown) nutrient values Cycle Menu - Weekly Nutritional Analysis m E 5 y 793 LL E E z U " U E U U 0 V 63 LE - Amounts in red include missing (unknown) aramar* 4.70 EXHIBIT B Work Release - Nutritional Analysis: Week Three 107372017 4:13PM Cycle Menu - Weekly Nutritional Analysis Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted o �E r U E J - Z ¢ 8 m—` N A 707 • a z E U E 7.5.27 \ F. gg 04 STif S. • 04.3 01 Lig 2. g.„; v E v E E c E v w y 7 N N J N 7 N N 7 N y 7 N N y m 7 N 0 0 o O 0 0 0 O aramar* 4.71 EXHIBIT B Work Release - Nutritional Analysis: Week Three (cont) 107372017 4 13P Cycle Menu - Weekly Nutritional Analysis U Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted �E r U J — (15 Z ¢ a-- Lr a� E U E Amounts in red include missing (unknown) n g aramar* 4.72 EXHIBIT B Work Release - Nutritional Analysis: Week Four 107372017 4:13PM Cycle Menu - Weekly Nutritional Analysis O E v L Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted �E r U E m a J — 2 ED et m—` 4.1 ocn a E U E 7.5.27 U 2 A Loo CD 2 2 2 72.7 2 2 2 OD FA .77 0 2 v g • v E a v E a .6 ` c E a .6 2 w y 7 N N J I N 7 N 7 y 7 N N y 7 N 0 0 o O o 0 0 o R ❑ T`o aramar* 4.73 EXHIBIT B Work Release - Nutritional Analysis: Week Four (cont) 107372017 4 13P Cycle Menu - Weekly Nutritional Analysis O E v L N 0 U Blank cells represent missing (unknown) nutrient values. Avg. Method: Weighted E U J - 4 Z ¢ 2. U. a - a- E U E L. Amounts in red include missing (unknown) n g aramar* 4.74 EXHIBIT B 5. Disposables The Contractor shall furnish all disposables and expendables. This shall include, but not be limited to, all paper, plastic, paper towels, garbage bags, plastic gloves for serving, hair and beard nets, meal sacks, sandwich bags and other expendable items used in the preparation of the food service contract. Aramark understands and will comply. aramar* 4.75 EXHIBIT B 6. Food Delivery and Service The Sheriff's Office shall provide the following: A. Food carts for food delivery B. Insulated thermal trays and lids and thermal liquid dispensers C. Cups and a fork/spoon eating utensil to inmate in general population housing units. The Contractor shall provide the following: A. The planning and preparation of all meals taking into consideration nutritional value, food flavor, texture, temperature, appearance, portion control and palatability of individual meal trays or meal sacks B. Supervision and coordination of meal delivery to housing units and the retrieval of trays, liquid dispensers and food carts at the completion of the meal. This may be accomplished by directing distribution and collection using a portable facility radio communication and does not require Contractor escort. C. Service of meals and meal trays removed from housing units within 60 minutes of the meal leaving the kitchen distribution area. Inmates must have a minimum of 20 minutes to eat a meal. Aramark understands and will comply. Production Management Execution is critical. An excellent menu and food sourcing plan requires laser focus on execution at your site. Aramark uses three proprietary programs to ensure the Menu Plan is executed as designed: 1. Operational Excellence (OP -X) 2. STARS employee hiring, training, and development 3. SHIELD offender management and motivation Energy conservation protocols are a key component of Aramark's food production and are woven into each of the three production programs. aramar* 4.76 EXHIBIT B OP -X delivers three key benefits: 1. Quality assurance that exceeds expectations 2. Employee and offender training in procedures that Ara mark has learned over the course of more than 40 years 3. Documentation for litigation, accreditation, or agency requirements The OP -X standards of excellence are based on the accreditation standards of the ACA. OP -X is more than just a process —it's the way we do business. OP -X has six key components: 1. Meal Consistency —OP -X encompasses more than 100 specific quality elements that are incorporated into the easy -to -follow Red BookTM. They are divided by timing for completion. The process is incorporated into job training, job descriptions, and daily routines to ensure that operational standards are completed and reviewed at every meal, every day. 2. Measurability —Our food service directors are required to measure performance based on compliance. The OP -X process is integrated with existing facility operational guidelines to ensure it meets your goals. 3. Training—Aramark's Operations (OPS) 101 is designed to give new associates a basic understanding of key food service concepts and practices, while introducing OP -X as the way to run effective and efficient kitchens in a consistent and professional manner. - Aramark's 15 -Minute Employee Training Series has been designed as hands-on work experience to teach basic food service principles. This training also is used for offenders to prepare them to be productive in the kitchen after they are released. 4. Menu Integrity —The OP -X process delivers exact menu portions and ensures meal quality consistency. The quality process is reviewed every meal. 5. Communication—Aramark's Red Book is our on -the -floor tool for ensuring meal and daily OP -X standards are being followed and a means of communication for all Aramark staff. The Red Book provides a clear and consistent way for components to record critical data over time and communicate with the team to ensure successful execution of OP -X. 6. Performance Review —OP -X is substantiated through documentation. It is a continuous process of specific action plans that are written, implemented, and tracked to ensure that service quality is always consistent. It includes a review process during each visit by district managers and other members of Aramark's management team. aramar* 4.77 EXHIBIT B OP -X PRODUCTION PROTOCOL: FIVE Ps The Five Ps ensure consistent meal quality. They outline the steps for proper completion of a meal, beginning with forecasting for the expected number of people to post -meal analysis. The goal is to serve consistently safe, quality, good -tasting meals that are delivered as scheduled while still controlling costs. The Five Ps include: vvm 1. Population —Production need is accurately projected for all types of meals provided. 2. Pulls —Assembling of all items occurs three days prior to the service date to ensure that substitutions are minimized, and recipe quantities and processes are followed. 3. Production —Approved recipes, as specified by the approved menu, are used with appropriate Hazard Analysis Critical Control Point (HACCP) controls and proper yields. 4. Portioning —Accuracy of service is confirmed, with additional HACCP controls and documentation. 5. Post Analysis —Final documentation reviews ensure accuracy. This stage also includes the HACCP control review and improvement planning for future meals. PORTIONING IS A CORE DISCIPLINE. Proper portioning is necessary to make the menu work as planned. i • Nutrition is delivered as planned. All nutritional guidelines require accurate portioning to deliver appropriate calories and other nutritional benefits. • Security is maintained. Uneven portions can cause unrest within the offender population. • Costs are controlled. A significant contributor to excess food costs is uneven portion control. Our portioning disciplines ensure your costs will be managed as planned. MEAL TIMING THAT WORKS WITH YOUR SCHEDULE We comply with ACA guidelines, which recommend that no more than 14 hours elapse between the service of supper and breakfast. To comply with these standards, our front-line manager will collaborate with your staff to determine serving hours that satisfy Weld County and recommended standards. A policy for the feeding of late and early book -ins will also be established. Based on our existing operations, Aramark's correctional services division can offer suggested serving times; however, we remain flexible to prioritize Weld County's preferences. aramar* 4.78 EXHIBIT B MEAL DELIVERY AND FLOW OF WORK Smooth delivery of meals helps control offender behavior. Delivery and documentation is key to successful food service. • Meals will be delivered by Aramark staff to mutually agreed -on areas. • Meals will be signed for by the Weld County staff. • Facility personnel will be responsible for retrieving serving trays and support equipment from the living areas and placing them at the delivery point. • This system will be repeated for every meal service period. • Aramark is responsible for ensuring all trays and support equipment are cleaned. • Times for retrieval of trays and support equipment will be mutually agreed on and established prior to the start-up of service. OP -X Meal Standards Evaluation It F' —a- 4n•• T. • t��i. •.4a�t. warmth. aramerkfr • '•I aramerkfr t dr" a.• — 5- aramar* 4.79 EXHIBIT B DOCUMENTED MENU SUBSTITUTIONS The written menu is the served menu, but emergencies happen. Aramark operates under strict policies on menu substitutions if unusual circumstances occur, such as: • Product recall • Late delivery • Vendor outages • Equipment failure • Weather emergencies One-time changes may be made by the front-line manager following the Aramark Correctional Services' Substitution Guide and requirements set forth in the facility specifications. The guide ensures food items of similar nutritional quality are selected to replace written menu items. The food service director is required to document menu substitutions and the reason for the change. Any diet substitution is recorded on the dated diet menu for the meal following Aramark's substitution guideline and the modification restrictions in the diet handbook. A written notification will be provided for the contract liaison. HACCP Aramark's correctional services division follows HACCP requirements, a food safety program designed to reduce, prevent, and eliminate food hazards. This program ensures that food is handled safely at each step of the purchasing, storage, preparation, and service process. Many state health departments increasingly mandate use of this food safety system. HACCP training program includes: • Hygiene • Food temperature monitoring • Proper food -safe materials for packaging and preparation • Employee and offenders who are trained in specific food safety practices aramar* 4.80 EXHIBIT B 7 Equipment and Facilities A. The Contractor shall provide whatever stock supplies are required to perform under the contract. Contractor shall also supply, at its expense, all other supplies required to carry out its performance. Said supplies will include, but not be limited to, forms, books, manuals, folders, testing devices, containers, inmate information brochures, gloves and coverings, and disinfectants. The Contractor may use all equipment owned by Weld County in conjunction with that furnished. Basic office furniture to include desks, chairs and file cabinets currently in place will be available for the Contractor's use. B. The Contractor shall supply, at its expense, on -site office equipment such as copiers, fax machines,pagers, calculators, proprietary computer hardware and printers. C. The County shall be responsible for the following: a) Utilities including, but not limited to, electrical power at existing power outlets for the Contractor's use to operate such equipment and hot and cold water as is necessary in the conduct of its work b) Maintenance, repair and replacement as necessary of kitchen fixtures, equipment and lamps. c) Voice telephone and long distance telephone charges necessary for the Contractor to provide services within the scope of the Agreement. d) Necessary small and capital food service equipment. The Contractor and Contract Monitor must agree such items of equipment are necessary or desirable for the performance of the contract. All Contractor equipment purchase requests must be submitted to the Contract Monitor no later than June 7 of each year for inclusion in the following budget year appropriation request and are subject to appropriation decisions by the Board of Weld County Commissioners. D. All equipment purchased under the contract shall be the property of the County and shall remain on site at the termination of the contract. The County shall be responsible for maintenance of all capital and office equipment supplied and owned by the County through the Sheriff's Office for use by the Contractor. The County will be responsible for replacement should such equipment become non -serviceable due to routine use. E. All Contractor personnel shall be trained in the operation of all kitchen equipment F. Contractor personnel shall supervise all phases of the food service equipment operation to include start-up, cooking usage and cleaning. No inmate shall, without direct supervision, operate any mechanical kitchen equipment. G. Contractor shall insure no food, supplies, materials or equipment provided, acquired or utilized in the performance of the contract shall be removed from the jail facilities for personal use or used in any manner not provided within the contract without specific approval by the County. aramar* 4.81 EXHIBIT B H. Contractor personnel shall take all reasonable and prudent measures necessary to assure the proper use and maintenance of County equipment. Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Emergencies related to equipment and kitchen facility should be reported immediately to the on -duty Detentions Sergeant and reported in writing to the Contractor Monitor. I. Contractor personnel shall not attempt repairs of equipment. The County will provide preventive maintenance and repair service on all County owned equipment. The Contractor shall not directly contact outside maintenance or repair services unless directed to do so by County Buildings and Grounds staff. J. The Contractor shall be financially responsible for repair of equipment damaged due to negligence of Contractor employees to include damage by inmate workers not properly supervised. K The North Jail Complex provides two (2) portable radios on the North Jail Complex radio frequency for use by the Contractor at the North Jail Complex. L. Prior to the Contract start-up, the successful bidder and representatives of the Sheriff's Office shall together inspect all equipment and agree upon the condition and working status of each piece of equipment including any needed repairs. A report of any inoperable equipment or equipment in need of repair or replacement shall be generated, agreed upon and signed by both parties. Aramark understands and will comply. Equipment Maintenance Preventive A breakdown in kitchen equipment can drive food costs up, undermine security, and worsen your officers' work environment. While components of the freezers and coolers are primary maintenance concerns, every item from the freezer door mechanisms to the oil levels in the mixers are monitored. Our approach to maintenance is systematic. Aramark uses a maintenance schedule to identify and schedule preventive maintenance requirements and create work orders to activate the tasks. The schedule ensures the work is completed and records are kept. We will identify the preventive maintenance requirements for each piece of equipment per the manufacturers. We will schedule the work evenly throughout the year in accordance with equipment requirements. Inspection tours will include all equipment, even if preventive maintenance is not required. Temperature readings from freezers, coolers, and water boosters will be taken. Preventive maintenance will be scheduled around the operation of the kitchen to avoid disrupting food production. Procedures also will be established to respond to emergency situations outside of normal hours of operation. Aramark is operating under the assumption that all equipment is in good working condition. aramar* 4.82 EXHIBIT B Repairs The parts and labor for every repair will be tracked, so that repair costs can be captured separately. This allows analysis of the repairs to determine the causes or to forecast equipment problems. We recommend that Aramark and Weld County jointly conduct an initial inventory of the equipment provided by the facility, assessing both the quality and condition of such equipment, as well as any serial and model numbers. Unless otherwise expressly noted, it will be presumed that Aramark accepts the equipment as initially inventoried —in good working order and sufficient for the purpose of performing the agreement. Aramark will maintain records of all equipment, including additions, replacements, and removal from the initial inventory. At the end of the contract term, or upon termination, Aramark will return all equipment in good condition. Aramark and Weld County will jointly conduct a closing inventory, documenting additions and deletions from the initial inventory and condition of equipment. Weld County will furnish repairs to the building structure, including roof, ceilings, walls, floor, docks, exterior surfaces, plumbing, and sewers behind floor or walls; elevators; general fire protection systems; security monitoring systems; and all other structural components of the buildings. Aramark will define and document the need for building repairs by initiating a work order through the facility's established procedures. Any repairs due to negligence or abuse by Aramark's employees will be charged to Aramark. Replacement Equipment Weld County will be responsible for the replacement of all of the facility's equipment. On a quarterly basis, Aramark will report to the facility on the status and condition of the equipment. These reports will provide the facility with Aramark's recommendations for equipment additions and replacement. Aramark will use its knowledge and judgment to anticipate the need for equipment and the timing of our recommendation for procurement. aramar* 4.83 EXHIBIT B 9. Personnel A. The Contractor shall produce and maintain documented personnel policies, job descriptions with qualifications and procedures that shall include, but not be limited to, an orderly system for hiring, job performance review, supervision, promotion, retention, demotion, reduction in force, pay, benefits and a salary classification plan. Contractor personnel shall NOT be considered to be Weld County employees and shall in no way be subject to or receive the benefits of the Weld County Code, Chapter 3, Personnel Policies, as amended. B. The Contractor shall take steps necessary to maintain adequate staff retention to promote the continuity of service effective working relationships between Contractor employees and county staff. C. The Contractor agrees to comply with all applicable Federal and State employment laws and will not: 1. Discriminate against any employee or applicant for employment because of race, color, religion,sex, national origin, sexual preference or disability 2. Provide services to any offender using criteria or eligibility based upon the offender's race, color,religion, sex, national origin, sexual preference, disability or nature of the pending charges or convictions D. The County shall have the right to reject the employment by the Contractor of any person or firm, and to require the removal of any person or firm employed or engaged by the Contractor, when it deems such action to be in its best interest and in the best interest of attaining successful implementation of its correctional food services program. E All Contractor personnel shall obtain a security clearance prior to entering any secure area of the Weld County North Jail Complex. Security clearance requires a written security clearance application to the Weld County Sheriff's Office accompanied by photocopies of the employee's application to the Contractor and any resume documentation provided to the Contractor by the Contractor's employee. The employee's full name, date of birth and current home address are required on the application. A security clearance does not supplant the need for a thorough, pre- employment background investigation of employees by the Contractor. No one has a right to receive or maintain a security clearance from the Sheriff's Office. The Sheriff's Office may revoke a security clearance with or without cause at any time. F. All Contractor employees shall be required to sign a statement acknowledging consequences of sexual misconduct and inappropriate relationships with inmates and/or staff and the necessity to abide by North Jail Complex rules. G. The bidding Contractor shall provide a resume from the individual(s) who will be considered for the Contractor's on site food services supervisor. This individual should have prior experience with detention or correctional food services site management. aramar* 4.84 EXHIBIT B H. The Contractor shall give fair consideration to the employment of the present food service employees but only in such numbers as the Contractor deems necessary. 10. Staffing and Scheduling A. Proposals should include a staffing matrix that allows for full time on site supervision of the food service supervisor and the optimum number of employees at all times for the efficient operation of the food service areas as described in the RFB. B. The on -site food service supervisor is expected to attend a monthly supervisors meeting. C. The Sheriff's Office will provide inmate labor on a daily basis. This labor force may be disrupted due an emergency or major disturbance and may not be available for an undetermined period of time. Every effort will be made to adjust menus and work with the Contractor during any emergency situation. Staffing Plan Aramark`s correctional services division knows the skill sets required to be successful in a corrections environment. With more than 450 clients ranging from 25 to 35,000 beds and more than 40 years of experience in municipal and state facilities, we know what to look for in a food service director. Collaboration is key to our relationships. We invite you to participate in the selection of your food service director. Your Management Team ERIC JOHNSON, REGIONAL VICE PRESIDENT Eric provides overall direction to unit operations in a defined geographic region or type of facility. As RVP, he ensures region and division quality objectives are met and customer satisfaction is attained. EDDIE NORIEGA, DIRECTOR OF BUSINESS DEVELOPMENT Eric pursues new sales activity and maintains existing accounts in an assigned geographic area. He is responsible for meeting or exceeding sales growth goals and projections and for working hand -in -glove with the operations team to ensure customer satisfaction. PEGGY HONN, DISTRICT MANAGER Peggy provides overall planning, direction, and control to assigned units within your district. She also provides guidance and motivation to food and support services directors and other staff. Additionally, Peggy establishes and maintains effective customer rapport. FOOD SERVICE DIRECTOR, BARBARA KOBZA The director is your on -site contact and the one who ensures we deliver on our commitment to you. The FSD plans, directs, and controls all unit food service operations and uses available resources to meet operating and financial goals, client objectives, and customer needs. This position ensures compliance with Aramark policies, procedures, guidelines, and standards, and all applicable government, regulatory, or accrediting agency standards and codes. aramar* 4.85 EXHIBIT B REGIONAL SUPPORT TEAM Eric Johnson Regional Vice President Eddie Norieg (rector of Business Development Cindy Irizarry Registered Dietitian Barbara Kobza Food Service Director Peggy Honn District Manager Management Support DIRECTOR OF NUTRITIONAL AND OPERATIONAL SUPPORT SERVICES The director is a registered dietitian who provides leadership in nutrition and operational support for a specific region of the country. This includes designing customized menu solutions to: • Be cost-effective. • Be nutritionally adequate. • Meet contract specifications and unique correctional needs. This position sets standards for quality assurance and operational requirements to meet regulatory agency standards and client needs and serves as a resource to both clients and Aramark staff on operational, medical, and religious diet needs, and supply chain management obligations. The director assists with training related to nutrition and operational support to ensure execution of systems and process. KELLY MERRICK, REGIONAL FINANCE DIRECTOR Kelly is responsible for providing financial advice to the regional vice president and region management team on existing business, forecasts, budgets, and monthly operating results. Additionally, She provides recommendations based on analysis and interpretation of statistics of current and future operations. The person in this role also directs compliance with regional and business unit policies on behalf of the regional vice president. ARI PHILLIPS, HUMAN RESOURCES DIRECTOR As human resources director, Ari is responsible for management of human resources policies and procedures for an assigned geographic area. These policies and procedures cover most or all of the following: wage and salary administration, recruitment, training, employee relations, Equal Employment Opportunity (EEO), affirmative action, benefits administration, and risk management. aramar* 4.86 EXHIBIT B Staffing Chart POSITION/TITLE Thursday Friday Saturday Sunday Monday Tuesday Wednesday WEEK 1 Food Service Director 8:00-5:00 8:00-5:00 X X 8:00-5:00 8:00-5:00 8:00-5:00 AM Shift Supervisor 2:00am 2:00am 2:00am X X X 2:00am PM Shift Supervisor X 10:30am 10:30am 10:30am 10:30am 10:30am X Shift Supervisor- Relief 10:30am X X 2:00am 2:00am 2:00am 10:30am Lead Supervisor (Mid) X X 6:00am 6:00am 6:00am 6:00am X aramar* 4.87 EXHIBIT B PEGGY HONN, R. D. DISTRICT MANAGER EXPERIENCE 2004 - Present 2001 -2004 1996 - 2001 1994 -1996 1989 - 1994 1986 -1989 1981 -1985 1976 -1981 EDUCATION 1974 Aramark Regional General Manager District Manager Correctional Foodservice Management Regional Manager Service America District Manager Area Supervisor Manager, Food Service Jennie Stuart Medical Centers Food Service Director University of Iowa Hospitals and Clinics Food Production Manager Colorado State University - Fort Collins, CO Bachelor of Science, Food Science and Nutrition 1969-1973 South Dakota State University - Brookings, SD REGISTRATION/CERTIFICATION 1993 National Restaurant Association - Serving Safe Food Certification Course Instructor 1991 Colorado State Board for Community Colleges and Occupational Education Post Secondary/Adult Vocational Credential - Home Economics 1975-76 American Dietetic Association Approved Traineeship Program - Mercy Hospital - Denver, CO Registration Number - R423704 aramar* 4.88 EXHIBIT B BARBARA J KOBZA FOOD SERVICE MANAGER EXPERIENCE 2010 - Present 2007 - 2010 2005 - 2007 2002 - 2005 2001 - 2002 1986 - 2001 EDUCATION Aramark Correctional Facility -Greeley, CO Food Service Manager Aramark-Correctional Facility -Castle Rock Food Service Manager Aramark-Correctional Facility -Brighton, CO Food Service Manager Canteen - Correctional Facility -Brighton, CO Assistant Food Service Manager Applebee's Restaurant -Brighton, CO Line Cook/Trainer Terrace Inn Restaurant -Brighton, CO Food Service Director 1986 Brighton High School -Brighton, CO aramar* 4.89 EXHIBIT B 11. Training All Contractor personnel will receive a period of documented orientation including, but not limited to, jail security, operational and emergency procedures and physical plant approved by the Sheriff. The Contractor shall be responsible for employee wages and/or overtime necessary to fulfill this requirement. STARS EMPLOYEE TRAINING AND DEVELOPMENT We pride ourselves on delivering a level of customer service that is unmatched in the industry. Our training programs are conducted in classroom environments, on site as well as through e -learning. To ensure our staff is well prepared, we implement the STARS orientation principles when training new employees: • Select • Train • Award • Retain • Strive I<LCIJlk Ct"7dicIaLws v.I'io .21'r' position. :>kc :I rr7.l r +1 :v r c,.il r ': x Lc> i:r'.ILJI{: J:v. -{}r r'{'I71(2r:1}(4i t�{}riI c.17 � 4{.'k -{}r r4i�C�4"1 t'I. h-1{.:nt0 2.a -100:y00 IO4'C1._ :hrC:.ugh ar.C1 :) r:v°'CS Er.:-Ionce the c.i 'irorevery cIti}r `I rourlh your resporsllvil:tics. Hired employees are required to participate in a series of courses to prepare them for their role within a correctional facility. Our work inside correctional facilities for more than 4O years has taught us who will be successful in your environment —and who will not. After recruiting and selecting the best of the best, Aramark focuses on the development of each employee to prepare for their present job responsibilities while setting the stage for continuous career growth. Aramark's correctional services division provides a full spectrum of quality training and development for employees in accordance with ACA guidelines. Training occurs in numerous planned events: • Classroom • On the job • On site • E -learning aramar* 4.90 EXHIBIT B After an employee is hired, STARS includes a comprehensive orientation to teach the employee how to work effectively in a correctional facility. Following this orientation, employees participate in a series of trainings to teach the awareness, skills, and practical tools they'll need to succeed. Training will include these programs: • OPS 1O1 —This program is designed to give new associates a basic understanding of key food service concepts and practices, while introducing OP -X as the way to run effective and efficient kitchens in a standardized and professional manner. OPS 101 includes the following 10 modules: 1. Setting the Stage for Security 2. Creating a Safe Work Environment 3. Introduction to Food Safety 4. Receiving and Storage 5. Sanitation 6. Population 7. Pulls 8. Production 9. Portioning 10. Post Analysis • Safe S.T.E.P.—A safe workplace is essential. All Aramark employees are required to complete Safe S.T.E.P. training within the first week of their employment. This online training employs a systematic process of observation, assessment, and communication to assess and react appropriately to safety standards. Employees receive recognition throughout the year for maintaining a safe and accident -free operation. • ergoTEC—The ergoTEC (Targeted Exposure Control) process is designed to reduce exposure to the ergonomic risks that lead to musculoskeletal injuries. • ServSafe—Aramark has an ongoing commitment to providing ServSafe training to its managers. This nationally recognized program provides a standard certification in core food service operations. • LEAD —This multifaceted development program is designed to prepare new managers to successfully operate a facility. Over the course of 10 weeks, new managers are coached and trained by LEAD trainers (experienced food service directors) in a designated correctional training facility. LEAD also includes a one -week classroom program to further introduce new managers to the correctional services' functions, culture, management practices, and business goals. • 15 -Minute Training Series —All front-line employees receive monthly in-service training on a variety of subjects to improve their knowledge and skills. Policies, procedures, and operational requirements are incorporated into the training. It includes: - Trainer scripts - Spot checks to ensure proficiency - Interactive training activities - Follow up aramar* 4.91 EXHIBIT B • Security Training —Offender supervision and manipulation are key competencies to ensure security. Aramark's Shield team training prepares all employees to develop these skills. Additionally, Aramark is willing to attend any facility -specific trainings on site in collaboration with the facility staff. Individual training and development is a key priority. We create an individual development road map to ensure that each employee's needs are addressed. All training is conducted on a regular basis to meet, at a minimum, the 40 -hour ACA annual training requirement. All training is documented and kept on record when completed. aramar* 4.92 EXHIBIT B SHIELD Training Preventing Offender Manipulation and Maintaining a Safe Work Environment Keeping our employees safe is of the utmost importance, and often a unique challenge within the correctional environment. The SHIELD training program arms our employees with the knowledge and skills to recognize and prevent manipulation when they come in contact with offenders. Content is consistently reviewed through a series of weekly activities and knowledge checks to ensure compliance with the training. SHIELD training is mandatory for all Aramark employees as part of theft onboarding, enabling them to demonstrate competency in the following areas:: • Understanding and preventing offender manipulation • Fraternization and relationships • Contraband and trafficking • Complacency HIELD TRAINING aramar* 4.93 EXHIBIT B 12. Security A. Contractor employees are required to prominently display a photo identification card issued at security clearance by the Sheriff's Office whenever an employee is in any area not accessible to the general public. The Contractor shall ensure all photo -identification and visitor passes issued by the Sheriff's Office are returned if employment is terminated. Employees giving notice shall return the photo -identification prior to leaving the building on their last day. B. The Contractor shall immediately notify the Contract Monitor whenever an employee is terminated. C. Contractor employees shall conduct their personal lives in such a manner as to not to discredit or bring public scrutiny upon the Sheriff's Office. The Contractor shall immediately notify the Contract Monitor when any employee has been charged with a crime or arrested. D. The Contractor is responsible to control all keys obtained from the Sheriff's Office. Keys will be checked out before each shift and back in after each shift to a biometric lock box which the Sheriff's Office will provide access to. Any loss of keys during a work period must be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. The Contractor shall be responsible for replacement of lost keys and all costs relating to re -keying and replacement of lock cylinders required as a result of negligence/or loss of keys. Employees leaving the facility with issued keys in their possession are required to immediately return the keys upon discovery and notification regardless of time of day. Inmates shall never be allowed to handle or have access to keys. E. Inmates will never be in food service areas without supervision F. The Sheriff's Office shall have the right to search and or inspect all personal effects and contents at any time. The Contractor shall ensure employees are aware they have no right to privacy while they are inside the jail facility. G. Contract employees shall be responsible for the security and control of their work tools. Edged or bladed tools shall never be left unattended unless tethered. H. Tools needed by inmate workers will be signed out and signed in. Records must indicate what tool(s),date, time, who issued the tool(s) and the specific inmate worker the tools were issued to. Knives and scissors will be tethered to appropriate work stations, prior to the arrival of trusty prisoners in the kitchen and whenever trusty prisoners are in the kitchen area, using tethers supplied by the facility. I. Missing tools shall be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. J. Broken tools, whether the property of the Contractor or County, must be surrendered to the Sheriff's Office for disposition. K The Contractor shall maintain control of and inventory cooking and serving instruments such as spoons, spatulas, etc. daily at the end of and change of inmate worker shifts. aramar* 4.94 EXHIBIT B SECURITY The safety, security, and welfare of offenders and staff in your facility are critical. Food service can support this mission -critical goal. We understand that consistent and standardized operations contribute to a strong security program. Aramark understands that no facility faces the same security challenges, so we customize our procedures to best accommodate your needs. Aramark Security Policy As a company that specializes in seamless integration, we understand the need for strict security policies. We will work with Weld County to achieve the following security deliverables: • Kitchen Security —Manage and maintain a safe and secure kitchen environment for offenders, staff, and officers. • Security Audits —Provide regular security inspections and oversight to ensure your expectations are realized. • Security Training —Provide scheduled training to staff and offenders on security procedures and protocols. We adapt to your security policies. While our policies have been built on more than 40 years of corrections experience, we understand that our security procedures must fit the security policies of your facility. aramar* 4.95 EXHIBIT B Aramark Standard Policies • Abide by Your Standards —All food service staff functions will be executed in accordance with the security policies, procedures, and guidelines of your facility. • Trained in Your Policies —We understand that each person is responsible for his or her own actions relative to security. • Clearances —All staff members must obtain and maintain security clearance as a condition of employment with Aramark`s correctional services division. • Security Briefings —The food service director arranges security briefings for new employees. The facility administrator will determine length and time of the security briefing program. • Documentation —All documentation of the security briefing is placed in each employee's personnel file. • Signed Affirmation —Each staff member signs an affirmation regarding his or her duties relative to security and continued employment. • Client Updates —The food service director regularly reviews our security procedures and compliance with the client. • Utensil Shadow Boards —Secured shadow boards are used for serving and preparation utensils, particularly in offender labor scenarios. • Food Product Controls —We ensure strict control over food products that could be used in making contraband. • Food as Offender Currency —We eliminate to the fullest extent possible the use of food products as offender currency. Aramark Security Operational Procedures Our Security Program is built on a firm foundation of the following elements: • Key control • Elimination of potential weapons • Elimination of contraband • Vandalism control KEY CONTROL Aramark food service directors have a set of internal security keys to such areas as walk-ins, storerooms, and spice cabinets. Main control also has a set of keys kept in a sealed envelope. When the seal is broken for an extra key, a report is filed. According to our policy, offenders never receive keys to storage areas or have access to keys. All external security keys for doors and loading docks are in the possession of correctional officers only. aramar* 4.96 EXHIBIT B ELIMINATION OF CONTRABAND AND POTENTIAL WEAPONS Aramark trains our staff that certain items have a greater value within correctional facilities than in the outside world. Our policy ensures that each food service director is aware of the items considered contraband by Weld County. Our corrections experience has shown that some items are controlled in all facilities: • Medication —This includes all prescription and nonprescription medicines, as well as syringes. • Potential Weapons —According to our policy, any article that could be used as a weapon is considered contraband (such as knives, fingernail files, scissors, razors, hammers, chisels, forks, spoons, and pot lids). • Shadow Boards —Our policy requires storage of all kitchen knives, cleavers, and sharpening stones on locked shadow boards in a highly visible location. • Offender handling of utensils —Knives are tethered to work areas, and offenders cannot leave the area until all equipment is in place. • Food -related Items —Certain sensitive food items are locked in storage areas and issued only as needed. • Cigarettes —If smoking is allowed, cigarettes are the most popular form of contraband in many facilities. • Chemicals —Cleaning chemicals can be potential weapons. VANDALISM CONTROL Even under the closest scrutiny, vandalism to facility equipment may happen. When and if it occurs, we recognize the need to substantiate any offender acts of vandalism. We identify recurrent equipment failures and frequent repairs caused by vandalism for inclusion into our weekly and monthly OP -X audits and inspections. A remedy is then determined to limit or eliminate the recurring repair. The remedies for such items and a listing of completed and incomplete work are addressed in monthly OP -X reports to the facility administrator. Remedies include charging offenders for damages (where the jurisdiction allows) and redesigning systems to reduce vandalism incidents. aramar* 4.97 EXHIBIT B Your Security Policies Become Ours Written institutional procedures relating to custody and security are adopted by the food service director, in cooperation with the facility administrator, including: • Buildings and areas considered within the supervisory, management, and maintenance control of the Food Service Department • Offender movement both within and outside the department, which includes offender workers, the general population, and those activities related to the commissary • Offender behavior, including offender training and the posting and enforcement of work rules and regulations • Kitchen supplies and control of supplies, including ordering, storage, movement, and proper use of all items for which the Food Service Department has responsibility • Control of sensitive items, including knives, cleavers, tableware, and other utensils • Consistent execution of security policies, including collaboration between the food service director and your staff to maintain a uniform approach to custody and security Aramark Staff Security Principles Aramark staff must have a comprehensive understanding of correctional security requirements. These team members are equipped with Aramark resources, solutions, and an approach based on core principles: • Food service directors understand the role of food service in a correctional institution. Our more than 40 years of experience help us train staff and teach them to make quick, sound decisions and accept authority. • We train our food service directors to operate seamlessly with Weld County's staff as a department head within the organization of the facility. • Our food service director is not a correctional officer or deputy. While selected and trained in food service, he or she also is trained to be alert to problems that might develop within the facility. • Civilian employees will be present whenever the kitchen is open and in operation. Offenders must never be left in the kitchen area without a civilian supervisor. • We hire staff members who can handle emergencies that arise. Because of the potential for problems, supervisors must have experience directing offenders before being assigned to direct a unit by themselves. • We distinguish our food service staff with a distinctive, facility -approved uniform. A dress code has been established for Aramark management personnel for each facility. aramar* 4.98 EXHIBIT B Monthly Security Briefings Monthly security briefings are conducted for all Aramark staff by the food service director. Sample topics include: • Securing of doors and gates • Badges and identification • Securing of cells and lockdown • Discipline of offenders and food service responsibility • Corrections officers: stations and relief • Classification of offenders: housing assignments • Various privilege levels of offenders • Corrections officers' rounds • Shakedown and contraband • Offenders' visiting privileges • Emergencies: response to facility fights, escapes, and offender injuries • Daily count routine • Use of force on offenders • Court procedures • Bookings, processing, and arraignment • Transfer of offenders to another facility • Offender worker status • Medical clearance of offenders to work aramar* 4.99 EXHIBIT B WELD COUNTY JAIL/WR FOOD SERVICE CONTINGENCY PLAN Emergency Procedures No food service operation in a correctional facility will fulfill the needs of the facility unless it can react to emergency situations. Because Aramark's correctional services division has a variety of correctional clients across the country, we have at one time or another experienced emergency situations that have included client employee strikes, blizzards, tornadoes, and power failures. We even faced the earthquake in the San Francisco/Oakland area and Hurricane Katrina in the Southeast. We are proud of the fact that we continued to serve all meals at every facility without a problem. In all situations we have contingency plans that allow us to continue service in spite of extreme circumstances. In addition, we have the unique ability to call upon our parent company, Aramark Corporation for support, equipment and alternative preparation sites, if needed. We are confident that our experience with disasters in the past will be a benefit to the inmates, officers and potential family members that will expect our assistance. In the event that Weld County Jail/WR is not operable, we submit the following overview of Aramark's emergency plans. Contingency Plans It is the intention of Aramark's correctional services division to provide our regular menu on time unless this becomes absolutely impossible. Aramark has several safeguards built into our program to insure continuity. We also maintain a staff of troubleshooters who are trained to respond to any event that may arise. We have developed the following plan, with support letters from suppliers, in order to provide continued service despite major disruptions to everyday circumstances. ARAMARK MANAGEMENT EMERGENCY TELEPHONE NUMBERS Kevin Smith Arapahoe County Food Service Director Barbara Kobza 720-874-3549 Weld County Food Service Director Cindy Denniston 970-356-4015, ext. 3924 Jefferson County Food Service Director Peggy Honn 3O3-271-5420 District Manager Rocky Mountain Region 970-231-4217 Michael Birney Boulder County Food Service Director 303-441-4618 Steven Woitte Larimer County Jail 970-498-5296 aramar* 4.100 EXHIBIT B Loss Of Utilities and Electricity A short-term contingency menu developed by the district manager and Aramark's dietitian has been approved and is on file with our corporate team. The menu is designed for service on paper. Aramark's district manager is to be notified immediately. The on -site manager will coordinate any and all communications to and from the client until corporate arrives and would immediately implement the approved three-day menu on disposable dishes until resumption of service (see Utility Contingency Menu). In the event of a longer disruption, the three-day menu could be repeated. Refrigeration would be maintained by the use of dry ice and cubed ice purchases from the purveyors listed below. In the event of longer term power failure, Aramark is prepared to source generator power for kitchen operation at Weld County Jail/WR and the following local electric company: XCEL ENERGY Emergency Call Center 1-800-895-1999 1 + Generators for Food Service Operation ( Hoods ) 1 Generator for back up lighting LOSS OF WATER SUPPLY In the event of a disruption to the building or city water supply, the following purveyors will supply any needed service to the kitchen. The County will bear any additional cost incurred during an emergency. Deep Rock Water Purveyor 2640 California St. Denver, CO 303-292-2020 Walmart 920 47th Ave Greeley, Co 970-353-4231 Rocky Mountain Bottled Water Purveyor 7502 S Grant St. Littleton, Co 303-734-1111 Upper E River Water Co 9618 E Maplewood Cir Englewood, CO 303-740-8142 King Soopers 6922 West 10th Street Greeley, Co 970-392-4140 Safeway 3526 West 10th Street Greeley, Co 970-351-8350 aramar* 4.1O1 EXHIBIT B Possible through local Dairy Company Meadow Gold Dairy 646 Bryant St Denver, Co 80204 303-825-2990 Local Fire Department - for potential tankers of water DRY ICE PURVEYORS Western Ice 10654 West Tufts Lane Littleton, CO 303-466-0077 Aramark keeps a constant minimum inventory on site of the following supplies: Bakery 3 days/9 meals Produce 3 days/9 meals Milk 2 days/6 meals Groceries 5/7 days, 15/21 meals Frozen Foods & Meats 7/10 days, 21/30 meals Paper & Cleaning 7 days, 21 meals aramar* 4.102 EXHIBIT B Loss of Site In the event of loss of site due to flood, fire disaster, etc., that requires total evacuation; the County would transport inmate labor and correction officer, if needed, to alternate location. Because Aramark provides service to numerous other clients in the Northern Colorado and Denver area to include other correctional institutions and sports venues, we can satellite food into Weld County or another designated site within a short amount of time. Additional resources available are listed below: Colorado National Guard 6848 S. Reserve Pkwy. Centennial, CO 80112 720-250-1000 **can set up temporary location for service in under 24 hours. SERVPRO Emergency Disaster Restoration Services 7325 S Revere St Centennial, CO 80112 1-800-SERVPRO **can set up temporary location for service in under 24 hours. Salvation Army Emergency Disaster Services 1370 Pennsylvania St Denver, Co 70203 303-861-4833 **can set up temporary location for service in under 24 hours. Food transportation from facilities off site would be by rental truck or arranged by the County. ALTERNATE FOOD PREPARATION FACILITY Aramark at Jefferson County 200 Jefferson County Parkway Golden, CO 80401 303-271-5420 Aramark at Arapahoe County 7375 South Potomac Street Centennial, CO 80201 720-874-3549 Coors Field Aramark S&E 1000 Beecher Street Denver, CO 80401 Aramark at Boulder County 3200 Airport Road Boulder, CO 80301 303-441-4618 Aramark at Larimer County 2405 Midpoint Drive Fort Collins, CO 80524 970-498-5216 aramar* 4.103 EXHIBIT B Loss of Purveyors In the event of loss of purveyors, immediate credit for alternate local purveyors would be approved by Aramark Purchasing Department or 1-800-999-8989. We have selected local suppliers with large backup and reserve capabilities. In the event of a mishap or other disruption, they have the resources and ability to serve our needs with a minimum of inconvenience on our part. They have also assured us of theft willingness to deliver at irregular times, if needed. They have provided us with 24 -hour telephone numbers to insure meeting our every need. Labor Disruption Inmates—Aramark could use a local temporary employment service to perform duties usually performed by inmates, for as long as needed. This needs to be cleared with administration in advance. The issue of security clearance must be addressed. Aramark at Boulder County 3200 Airport Road Boulder, CO 80301 303-441-4618 Aramark at Larimer County 2405 Midpoint Drive Fort Collins, CO 80524 970-498-5216 Aramark at Jefferson County 200 Jefferson City Parkway Golden, CO 80401 303-271-5420 Aramark at Arapahoe County 7375 South Potomac Street Centennial, CO 80201 720-874-3549 Alternately and as enhancement, Aramark employees from other facilities, preferably corrections would be called in, if needed. The lockdown menu is designed for service with minimum staff. aramar* 4.104 EXHIBIT B CONTINGENCY POLICIES EVENT SHORT TERM SOLUTION LONG TERM SOLUTION Strike by Supplier Aramark's correctional services division would retain a minimum two-week supply of products on the premises. Change supplier to previously determined alternate. Lockout of Employees Aramark's correctional services division will have the Front Line Manager, District Manager and other previously screened personnel on call. In the event that sufficient staff is unavailable to produce the menu, the lockdown menu* would be used. Aramark's correctional services division will have back-up personnel to call on. Advertise for additional personnel. Lockdown of Inmates Lockdown menu* may be used until sufficient staff is available for normal production. Utilize staff on call and newly hired personnel to produce and pre -plate thermal trays. Loss of Utilities and/or Facilities Due yo Flooding, Earthquake, Fire, Explosion, Hurricane, Etc. Depending on the situation, Aramark's correctional services division will utilize an alternate menu* and/or food produced at other facilities in the area. NOTE: Will attempt to use safe food in stock. An alternate menu will be developed according to the production capabilities of the kitchen. Loss of Regular Kitchen Workers Will utilize a lockdown menu*. Hire temporary staff to replace crew. Equipment Breakdowns Utilize other production Assist you in replacing any techniques and/or make substitutions to accommodate equipment still in operation. equipment not repairable. *See the lockdown menu and the 3 -day contingency menu for suggestions. aramar* 4.105 EXHIBIT B Disturbances If a disturbance in the facility or serving area requires a lockdown, our manager must respond immediately. Each Aramark's correctional services division manager must be totally familiar with procedures: 1) In all instances, the kitchen should be immediately secured. 2) All potential weapons returned to the shadow board. 3) Exterior entrances, including loading docks, should be secured. 4) Unnecessary movement in the food service area should cease. 5) The manager should assign responsibilities for lockdown procedures in advance. However, everyone without an assignment should stay where they are. 6) The jail administration will keep the manager advised of the situation and the lifting of the lockdown. Purchasing Director Duties 1. Works with authorized suppliers to: A) Insure increased deliveries B) Set up consignment arrangement for paper with return privileges C) Develop home numbers of suppliers in case of emergencies D) Determine union and non-union houses and establish supervisory deliveries E) Establish a special drop location for supplies, complete with surety bonds, if needed F) Arrange for special equipment as needed G) Develop plans for subsequent deliveries H) Arrange for possibility of helicopter deliveries into area I) Arrange for latest possible expiration date on milk and bread 2. Arranges for special vehicles as needed. 3. Sets up for outside repair and maintenance if in-house personnel is unavailable. Personnel Coordinator Duties 1. Listing of current names, and addresses for all employees. 2. Make sure all employees have appropriate ID badges. 3. Conducts meetings for all employees. Agenda to include: a) Inmates are depending on us for meal service b) Special instructions, i.e.; dress code; shuttle service; parking arrangement Front Line Manager Duties 1. Determine that all equipment is in working order. 2. Order any necessary supplies. 3. Develop special cleaning schedules. 4. Rearrange all refrigerator, freezer, and dry storage space to accommodate largest possible orders. 5. Ensure first aid kit is well stocked. aramar* 4.106 EXHIBIT B UTILITY CONTINGENCY MENU DAY 1 No refrigeration, steam or cooking gas is needed. Assumes that potable water is available for food preparation. Attempt to follow this basic menu pattern. Make changes as appropriate to the emergency at hand. Breakfast Fresh Fruit or Juice Dry Cereal Bread Peanut Butter Jelly "Milk -2% Sugar Packet Lunch Cheese Bread Condiments Chips Fresh Fruit Cookies Beverage Dinner Ham Bread Condiments Chips Fresh Fruit Cookies Beverage 1 ea. or 1/2 up 1 cup 4 slices 4 Tbsp. 1 oz 8 oz 3@ 3 oz 4 slices 2@ 1@ 1@ 3@ 8 oz 3 oz 4 slices 2@ 1@ 1@ 3@ 8 oz " Assumes that milk in coolers would be served at the meal following loss of electricity if coolers are kept closed and milk temperatures stay below 40° F. If milk is above 40° F, replace dry cereal with 2 more slices of bread and 2 more Tbsp. of peanut butter. Replace milk and sugar with fruit drink and 1 more jelly. DAY 2 No refrigeration is needed. Assumes that potable water is available for food preparation. Assumes that steam and cooking gas are available. Attempt to follow this basic menu pattern. Make changes as appropriate to the emergency at hand. Breakfast Fresh Fruit Hot Cereal Donut Bread Jelly Coffee Sugar Packet Salt/Pepper Lunch Spaghetti Meatless Sauce Cheese Bread Fresh Fruit Cookies Beverage Salt/Pepper Dinner Peanut Butter Bread Jelly Chips Fresh Fruit Cookies Beverage Salt/Pepper 1@ 1 cup 1@ 4@ 1/2 oz 8 oz 3@ 1@ 1c 1/2 c 1 oz 4@ 1@ 3@ 8 oz 1@ 4 Tbsp. 4 slices 1 oz 3/4O2 1@ 3@ 8 oz 1@ DAY 3 No refrigeration is needed. Assumes that potable water is available for food preparation. Assumes that steam and cooking gas are available. Attempt to follow this basic menu pattern. Make changes as appropriate to the emergency at hand. Breakfast Fresh Fruit Hot Cereal Donut or Coffeecake Bread Jelly Coffee Sugar Packet Salt/Pepper Lunch Nachos: Refried Beans Cheese Sauce (dry mix) Tortilla Chips Hot Sauce Canned Jalapenos (if available) Canned diced tomatoes drained Spanish Rice Vegetable Iced Cake Beverage Salt/Pepper Dinner Tuna & Noodles Bread Vegetable Fresh Fruit Cookies Beverage Salt/Pepper 1@ 1 cup 1@ 2@ 1/2 oz 8 oz 3@ 1@ 3/4 c 2 oz 1 1/2 oz 1/2 oz 3 sl. 1/4 c 3/4 c 1/ c 1@ 8 oz 1@ 10 oz 3 slices 1/2 c 1@ 3@ 8 oz 1@ This basic pattern can be repeated if needed to meet longer term needs, up to two weeks. Aramark dietitians are available to modify these menus to meet your needs as appropriate. aramar* 4.107 EXHIBIT B SAMPLE LOCKDOWN MENU DAY 1 Fresh Fruit 1 @ Dry Cereal 1 oz I— Hard Cooked Eggs 2 @ N Jelly 1 @ YBread 4 @ WMargarine 1 @ m 2%Milkw/A&D 8oz Coffee 8 oz Sugar 3 @ DAY 2 Fresh Fruit Dry Cereal Donuts Jelly Bread Margarine 2%Milkw/A&D Coffee Sugar 1 @ 1 oz 2 @ 1 @ 4 @ 1 @ 8oz 8 oz 3 @ DAY 3 Fresh Fruit 1 @ Dry Cereal 1 oz Hard Cooked Eggs 2 @ Jelly 1 @ Bread 4 @ Margarine 1 @ 2%Milkw/A&D 8oz Coffee 8 oz Sugar 3 @ DAY 4 Fresh Fruit Dry Cereal T. Ham/Cheese Jelly Bread Margarine ° Milk w/A&D Coffee Sugar 1 @ 1 oz 2oz /1 oz 1 @ 4 @ 1@ 8oz 8oz 3 @ DAY 5 Fresh Fruit Dry Cereal Donuts Jelly Bread Margarine 2%Milkw/A&D Coffee Sugar 1 @ 1 oz 2 @ 1 @ 4 @ 1 @ 8oz 8 oz 3 @ T. Ham/Cheese 2 oz T. Hot Dogs 2 @ Meatloaf 4 oz T. Salami/Cheese 2oz Hamburger 3 oz /1 oz Chips 1 pack Chips 1 pack /1 oz Chips 1 pack Chips 1 pack Fresh Fruit 1 @ Fresh Fruit 1 @ Chips 1 pack Fresh Fruit 1 @ Fresh Fruit 1 @ Buns 2 @ Bun 1 @ Fresh Fruit 1 @ Bun 1 @ U Bread 4 @ Mustard 1 @ Ketchup 1 @ Bread 4 @ Mustard 1 @ z Mustard 1 @ Cookies 3 @ Cookies 3 @ Mustard 1 @ Cookies 3 @ n Cookies 3 @ Fruit Drink 16 oz Fruit Drink 16 oz Cookies 3 @ Fruit Drink 16 oz Fruit Drink 16 oz 2% or Skim Milk 8oz 2% or Skim Milk 8oz Fruit Drink 16 oz 2% or Skim Milk 8 oz 2%orSkim Milk 8oz 2%orSkimMilk 8oz Country Patty 4oz Fish Square 4oz Turkey 3 oz Spaghetti & Meat Sauce Chicken Patty 4oz Mashed Potatoes 1 c Parsley Potatoes 1 c Rice 1 c 10 oz Mashed Potatoes 1 c Mixed Vegetables '/2 c Carrots '/2 c Peas '/2 c Green Beans '/2 c Greens '/2 c Bread 3 @ Bread 3 @ Bread 3 @ Tossed Salad 1/2 c Bread 3 @ WMargarine 1 @ Margarine 1 @ Margarine 1 @ Dressing 72°2 Margarine 1 @ Z Cookies 3 @ Cookies 3 @ Cookies 3 @ Bread 3 @ Cookies 3 @ Z 17 Fruit Drink 16 oz Fruit Drink 16 oz Fruit Drink 16 oz Margarine 1 @ Fruit Drink 16 oz Cookies 3 @ Fruit Drink 16 oz All entr�e portions including casseroles are cooked weight measurements. Side dish portions including cooked cereals, starches, vegetables, salads and puddings are volume measurements. Items which typically contain pork are poultry products unless indicated with an asterisk (*). Imitation cheese with calcium is used. aramar* 4.108 EXHIBIT B Emergency Contingency Aramark`s correctional services division will respond to every emergency scenario with plans to ensure no offender misses a meal. We draw on our two key strengths: • Contingency plans are shaped by more than 40 years of corrections experience with hurricanes, power outages, floods, riots, strikes, and tornadoes. • A network of sister facilities provide support, equipment, and alternative preparation sites. We have partnered with correctional facilities to face emergency scenarios and sites in our other business units, such as colleges, universities, businesses, sports and entertainment venues, and schools. Our Emergency Contingency Process We will provide a three-day emergency menu designed for service on paperware developed by the district manager and the Aramark dietitian in the event that Weld County is not operable during an emergency. We will submit this menu for approval upon award of the contract. In the event of a longer disruption: • The three-day menu can be repeated. • Refrigeration will be maintained with the use of dry ice and cubed ice purchasers from our purveyors. • No refrigeration, steam, or cooking gas is needed. The menu assumes that potable water is available for food preparation. All attempts to follow this basic menu pattern will be made. Appropriate changes will be made by the front-line manager for the emergency at hand. Please see the following pages to review an example of our Emergency Contingency Plan. aramar* 4.109 EXHIBIT B No food service operation in a correctional facility will fulfill the needs of the facility unless it can react to emergency situations. Because Aramark has a variety of correctional clients across the country, we have at one time or another experienced emergency situations that have included client employee strikes, blizzards, tornados, power failures, public transportation strikes, floods, and hurricanes. In all situations, we have contingency plans that allow us to continue service in spite of extreme circumstances. In addition, we have the unique ability to call upon our sister companies for support, equipment, and alternative preparation sites, if needed. It is the intention of Aramark to provide our regular menu on time unless this becomes absolutely impossible. Aramark has several safeguards built into our program to ensure continuity. We also maintain a staff of troubleshooters who are trained to respond to any event that may arise. In addition, Aramark can utilize resources from our sister locations and companies to support an emergency scenario. In the event that the facility is not operable, Aramark`s correctional services division submits the following overview of our emergency plans. A short-term contingency menu developed by the district manager and the Aramark dietitian will be submitted for your approval upon award of the contract. The menu is designed for service on paperware. Aramark would immediately implement a three-day menu on disposable dishes until resumption of service. In the event of a longer disruption, the three-day menu could be repeated. Refrigeration will be maintained by the use of dry ice and cubed ice purchased from our purveyors. The Food Service Management and Operation Agreement usually specifies that the County will bear any additional cost incurred during an emergency. No refrigeration, steam, or cooking gas are needed. The menu assumes that potable water is available for food preparation. All attempts to follow this basic menu pattern will be made. Appropriate changes will be made by the front-line manager for the emergency at hand. aramar* 4.110 EXHIBIT B DISTURBANCES AND STRIKES DISTURBANCES If a disturbance in the facility or serving area requires a lockdown, our manager must respond immediately. Every correctional services manager must be completely familiar with procedures: • In all instances, the kitchen should be immediately secured. • All potential weapons should be returned to the shadow board. • Exterior entrances, including loading docks, should be secured. • Elevators should be returned to the kitchen level and locked. • Unnecessary movement in the food service area should cease. • The manager should assign responsibilities for lockdown procedures in advance; however, everyone without an assignment should stay where they are. • The jail administration will keep the manager advised of the situation and the lifting of the lockdown. STRIKE PLANNING When it becomes apparent that a strike is imminent, location planning must begin. Through careful planning, this unpleasant situation can become bearable. The management team has specific tasks and assignments to complete prior to the strike deadline. Each person must complete theft assignment for the overall plan to work. Personnel Coordinator Duties • Prepare a list of current names, addresses, and social security numbers for all employees. • Maintain a supply of envelopes to mail checks to any employees who do not cross picket lines. • Ensure all employees have appropriate ID badges. • Prepare a notice of strike letter for each employee. • Conduct meetings for all employees. The agenda should include the following facts and statements: We are not on strike and jobs will be secure; residents depend on us for meal service; state worker compensation will not be paid; when we feel the strike might begin; and special instructions, such as dress code, shuttle service, and parking arrangements. District Manager Strike Coordinator Duties • Notify the Aramark division president and operations vice president when a strike is likely and, if needed, request additional assistance, such as dietitian, purchasing director, personnel specialist, or management personnel, with strike experience. • Seek permission to contact the local Aramark regional vice president about available hourly employees in the area. aramar* 4.111 EXHIBIT B • With managers, ensure all equipment is operable. • Meet with the client contact and ranking facility officer to determine: - Probable length of the job action and type of action anticipated —violent or non-violent - If it is a union -sanctioned strike - If a strike fund is available - If a lockdown is likely - If the facility will function as usual with court movement - Who will man the facility if officers walk out - If they will assist in transporting Aramark employees into the area - If our employees will not cross picket lines, availability of resident or other labor - If outlet and parking space for a refrigerated truck is available for backup storage • Develop a strike menu if needed, in addition to three consecutive cold meals. Purchasing Director Duties Works with authorized suppliers to: • Ensure increased deliveries. • Set up a consignment arrangement for paper with return privileges. • Collect home numbers of suppliers in case of emergencies. • Determine union and non-union houses, and establish supervisory deliveries. • Establish a special drop location for supplies, complete with surety bonds. • Arrange for special equipment as needed. • Develop plans for subsequent deliveries. • Arrange for the latest possible expiration date on milk and bread. • Arrange for special vehicles as needed. • Set up for outside repair and maintenance if in-house personnel will be on strike. Unit Manager Duties • Determine that all equipment is in working order. • Order any necessary office supplies. • Develop special cleaning schedules. • Rearrange all refrigerator, freezer, and dry storage to accommodate large orders. • Prepare strike food and supply orders for the length of time specified by the district manager, including food, paper, cleaning supplies, linen, and other special items needed. aramar* 4112 EXHIBIT B 13. Inmate and Client Grievance Procedure The Weld County North Jail Complex maintains an administrative process for inmates to seek redress of complaints. Inmate grievances directed to the food service supervisor shall be monitored to detect areas of concern. Grievances to food services shall be documented on a log as to type of complaint,date received, and decision in favor or not in favor of inmate and date the response was returned. Responses shall be prepared within three days of receipt. Responses will be returned to the inmate through the Contract Monitor. Grievance Procedures The front-line manager and facility administration determine in advance how routine complaints will be handled. Aramark recommends we participate in the facility staff meetings to stop problems before they become grievances. Standard Aramark procedures for dealing with grievances are as follows: • Read grievances carefully and respectfully. • Check thoroughly to determine if the complaint is valid. - If Aramark is at fault, correct the problem. - If it is not an Aramark problem, follow the administration's usual policy. • After proper investigation, grievances will be responded to by Aramark. - A grievance response sheet will be completed. - Administration will be informed in writing of complaint resolution. Aramark's manager will be responsible for following up on the complaint to ensure the problem has been resolved for the next meal period. Listening intently To achieve the goal of meal satisfaction, we must have feedback. We conduct surveys with the following: • Offenders • Correctional officers • Client administration These surveys are conducted regularly, and the results are provided to the Dietitian Team for necessary adjustments. Our registered dietitians take the survey feedback, combine it with Aramark and external audit reports, and adjust menus and recipes to ensure we achieve your goals. Our district managers and registered dietitians consult with Weld County to review feedback results and proposed adjustments. Any changes in menu and recipes are communicated via PRIMA to teams in food supply chain management and operations, and the process continues. While we will provide information and insight, Weld County controls any and all menu changes. With implementation of Beyond the Tray, we treat the menu as an ever-changing process requiring ongoing adjustments to ensure meal acceptance. aramar* 4.113 EXHIBIT B 14. Documentation and Reporting A. The County shall have the unfettered right to monitor the Contractor's work in every respect. In this regard, the Contractor shall provide its full cooperation, and ensure the cooperation of its employees, agents, and subcontractors. Further, the Contractor shall make available for inspection and/or copying when requested, original time sheets, invoices, credentialing statements, education and training records, and any other data, records and accounts relating to the Contractor's work and performance under the Contract. In the event the Contractor does not hold such material in its original form, a true copy shall be provided. B. The following reports and documentation shall be provided to the Contract Monitor: Unspecified Frequency: a) Copies of any and all Contractor internal administrative inspection and site audits completed by the Contractor or Contractor personnel at the North Jail Complex site Daily Frequency: a) Changes to planned menus b) Menu substitutions for regular and special diets and reason for substitution c) Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Post -Emergencies reported in writing to the Contractor Monitor after immediate report to on -duty Detentions Sergeant. d) Any documented inmate illnesses attributed to food service operations Weekly Frequency: a) Summary of weekly inspection results of all food service areas including food preparation,storage, equipment, and temperatures. Monthly Frequency: a) Grievance log Quarterly Frequency: a) Written results of quarterly menu evaluations within ten (7O) days of completion Annual Frequency: a) Contractor equipment purchase requests and revised meal and food pricing requests no later than June 7 aramar* 4.114 EXHIBIT B Compliance Inspect What You Expect Systems and procedures are only as good as their compliance protocols. Aramark's OP -X process is based on ACA standards and ensures compliance at every meal, every day. Compliance reviews are completed by the front-line manager on a monthly basis to be used as a continuous self - evaluation of our performance. The district manager verifies all standards are met on a quarterly basis. Detailed action plans are written for those areas that require improvements. High performance is encouraged, as our managers are evaluated based on OP -X criteria and rewarded for high achievement. This review process will be a basis for meetings with your administration. Operations also are inspected by: • Region team members • Nutrition and Operation Support Services (NOSS) dietitians • Finance team to ensure our financial commitments to you are met These audits ensure that we deliver maximum productivity with minimal waste. We also collect all data from audits conducted by health inspectors and accreditation audits by the ACA and AJA. aramar* 4.115 EXHIBIT B aramark3t" SECTION 5: VALUE-ADDED SERVICES Aramark designs and develops programs that benefit correctional staff, offenders, and their families. These leading -edge solutions address the key issues that challenge clients within their facilities. Correctional facilities that implement these programs experience improved correctional officer morale, better offender behavior, and better relationships with the community. • IN2WORK—Skills for a future • GetAway Caf� -Officer dining room • FreshFavorites—Behavior and training tool • Kitchen Equipment —Maintenance program Additional Value-added Solutions Aramark's correctional services division consistently provides value-added services, which differentiate us from competitors. We have expanded our range of services beyond Food and Commissary Programs to include: • Facilities maintenance management • Laundry • Property room • Meals on Wheels // 5.1 EXHIBIT B EXHIBIT B IN2WORK: Skills for a Future Aramark's correctional services division understands that employment is a key factor in affecting recidivism rates. Correctional facilities typically use offender labor to promote more responsibility and provide offenders with job opportunities after their release. Our IN2WORK (I2W) Program is a solution that trains selected offender workers in the food service operation and certifies that they have successfully completed vocational training. IN2WORK provides offenders the opportunity to learn foundational food and retail skills. Through a comprehensive curriculum that entails both classroom and on-the-job components, offenders learn all aspects of working in an institutional kitchen and through Aramark's FreshFavorites Program, the opportunity to learn the basics of working in retail. Participants also have the opportunity to take the ServSafe certification exam, which carries a nationally recognized and sought-after certification and acts as a differentiator when offenders look for employment upon release. IN2WORK also aims to teach offenders accountability, responsibility, pride, and discipline through giving each participant theft own workbook and requiring structured pre -work, classroom participation, solid attendance, quizzes, and tests. The program also aims to motivate participants by making the program engaging, relevant, and taught at an appropriate reading level. IN2WORK Program Phases Phase 2: Formal Training and Certification Phase 3: Release and Workforce Entry aramar* 5.2 EXHIBIT B Classroom instruction is the foundation. Kitchen Basics is composed of at least 15 hours of classroom instruction, Retail Basics includes at least 14 hours, and ServSafe requires a minimum of eight hours. In addition, offenders need to work at least 30 to 40 hours per week in the kitchen, receiving on-the- job instruction that complements the classroom instruction. KITCHEN BASICS MODULE • Proper hygiene • Safe use of equipment • Sanitation • Food safety, production, and storage • ServSafe training and certification (optional) RETAIL BASICS MODULE • Food retail marketing • Customer service • Basic business concepts • Impact of repeat business and customer loyalty • Hands-on experience in retail production through the FreshFavorites Program Implementing IN2WORK • Design—Aramark and Weld County agree on the structure and support that is required to make IN2WORK successful. • Participants —Offender candidates are interviewed for placement in IN2WORK. Candidates must meet the following qualifications: - Must be at least 18 years old in an adult facility - No physical or medical condition that would prohibit working in food service • Course —Those accepted participate in classroom and on-the-job training, including homework, quizzes, and a final exam. • Workbook —Participants receive a student workbook to capture and track their learning. This workbook serves as a reference tool after the program ends. • Instructor—Aramark facilitates IN2WORK using a standardized instructor's guide. • Certification —Successful completion earns offenders a certificate from Aramark, and if they've completed the ServSafe training, a ServSafe certificate from the National Restaurant Association. aramar* 5.3 EXHIBIT B Benefits of IN2WORK • Offenders have an opportunity to learn in a structured training program, boosting self-esteem and providing a recognizable certificate. • IN2WORK certification may help open doors to employment upon release. • Successful re-entry contributes to reduced recidivism. Research shows that this type of program provides offenders the skills to find meaningful employment and the values and discipline needed to become productive citizens. • The FreshFavorites component of Retail Basics creates a more efficient, better -functioning kitchen. IN2WORK �ox;cred I>y ararnarkr aramar* 5.4 EXHIBIT B IMPLEMENTING GETAWAY CAFE (OFFICER AND STAFF MEAL PROGRAM) Aramark will survey your staff to discover what menu items and service model they would like provided as part of this program. Menus will be created based on this feedback and client financial goals. We will continually work with your staff to ensure high -quality products are offered in the caf� to ensure employee satisfaction. The assistance and approval from your staff is critical to the success of the GetAway Caf� concept throughout the transition. GETAWAY CAFE BENEFITS • Enhanced correctional officer and staff satisfaction and morale • Improved correctional officer retention • Overall enhanced atmosphere at Weld County • Consistent workflow and productivity with on -site dining • Improved security as a result of on -site dining aramar* 5.5 EXHIBIT B FreshFavorites: Behavior and Training Tool Offender behavior affects security and the work environment for your officers. FreshFavorites was created to give officers a tool to reward appropriate behavior so security and custody can be enhanced. FreshFavorites brings popular takeout -style foods to your facility. Paid for by offenders, the program provides strong incentives and positive reinforcement for desired behavior and a welcome break in the daily routine, while generating additional revenue for the facility. favorites FreshFavorites also is a training tool. As the key component of IN2WORK retail training, offenders participating in the IN2WORK Program at your facility will learn how to prepare and serve takeout food as they would in a retail food environment. When theft behavior warrants, FreshFavorites provides the opportunity for offenders to purchase: • Pizza • Burritos • Nachos • Hamburgers • Hot wings • Chocolate chip cookies FreshFavorites are made fresh on site and can be offered on a daily or weekly basis. FreshFavorites menu design starts with customization and collaboration. Aramark works closely with Weld County to stay within the parameters of your security protocol and still provide local preferences. This program can be made available to the entire facility or it can be delivered in stages, with priority given to the lowest security offenders. FRESHFAVORITES BENEFITS FreshFavorites is customized to meet Weld County's needs. We will align with you to deliver the following key benefits: • Behavior Control—FreshFavorites allows correctional officers one more tier of offender control. Weld County benefits with fewer disruptions and security -related issues. • Improved Correctional Officer Morale —Improved morale of offenders positively affects correctional officers. Additionally, Aramark can make these FreshFavorites items available to officers and staff. • Revenue Stream for the Facility—FreshFavorites purchases can generate a commission for the facility to ease budget issues. • Improved Offender Morale —Officers are quick to recognize that this program can be an important factor in maintaining offender mental health. Families can provide loved ones with items from the FreshFavorites menu via iCare. Aramark provides facility -approved marketing material to drive offender interest. Promotions highlight menu items featured. We review the FreshFavorites menu regularly to discontinue slow - moving items and develop new promotional strategies. aramar* 5.6 EXHIBIT B aramark3t" FINANCIAL/LEGAL PLAN WELD COUNTY COST PROPOSAL Aramark Correctional Services, having been your food service provider since 1986, understands the importance that both price and quality hold for the Weld County Jail Complex. As such, we have given serious consideration to developing a cost proposal that will bring you both quality and an economically advantageous cost structure. NO.OF INMATES PRICE PER MEAL 500-549 $1.072 550-599 $1.034 600-649 $0.990 650-699 $0.981 700-749 $0.961 750-799 $0.941 800- 849 $0.915 • Kosher Meals - there will be no change from our current practice. • HS Snacks - No Charge this provides an additional cost savings. • Aramark will pay a commission rate of .10 per meal for the ICCS facility. // EXHIBIT B 6.1 EXHIBIT B Aramark's correctional services division has developed the following financial plan that addresses, in detail, the needs of Weld County. The assumptions used in the development of this plan are as follows: No Joint Venture It is agreed that nothing contained in this proposal or resulting contract will be deemed or construed as creating a partnership or joint venture between Weld County and any other party, or cause either party to be responsible in any way for the debts or obligations of the other party. Aramark will perform their services as an independent contractor, and nothing contained herein will be construed as placing Aramark in the category of merit employee, exempt employee, or other type of employee of Weld County. Termination A. Termination for Convenience: Either party may terminate this Agreement for convenience, at any time during the term or any renewal or extension, upon ninety (90) days' notice to the other party. B. Termination for Default: Either party may terminate this Agreement upon a breach or default of this Agreement by the other party, which is not cured within thirty (30) days after receipt by the defaulting party of a notice from the non -defaulting party, specifying the nature of such breach or default. C. Consequences of Termination If this Agreement is terminated under any circumstances, the Weld County shall pay Aramark for all services provided by Aramark up to and including the date of termination, at the rates and within the payment periods set forth in this Agreement. The Weld County's obligation to pay for services provided shall survive the termination or expiration of this Agreement. Upon the expiration or any termination of this Agreement, the Weld County agrees, if requested by Aramark, to purchase Aramark's usable inventory of products and supplies. The purchase price for such inventory shall be Aramark's invoice cost. aramar* 6.2 EXHIBIT B Material Adverse Change The financial arrangements in this Agreement are based on conditions existing as of the Effective Date including any representations regarding existing and future conditions made by Weld County in connection with the negotiation and execution of this Agreement. If such conditions change due to causes beyond Aramark's control, including, but not limited to, a change in the scope of Aramark's services; menu changes; a decrease in the Facility's offender population or the availability of offender labor; efforts to organize labor; increases in food, fuel, equipment, utilities and supply costs; federal, state, and local sales, and other taxes and other operation costs; a change in federal, state, and local standards, requirements recommendations, and regulations including any applicable child nutrition programs; or other unforeseen external market conditions outside Aramark's control, then Aramark shall give Weld County written notice of such increase or change, and within thirty (30) calendar days after such notice, Aramark and Weld County shall mutually agree upon modification(s) to offset the impact of the increase or change, which modifications may include any or a combination of the following: an adjustment to Aramark's price per meal, modifications to the menu, or modifications to Aramark's scope of services. Indemnification Aramark agrees to defend, indemnify and hold harmless the Weld County, its officers, employees, agents, and servants for all third -party personal injuries caused by the gross negligence of Aramark in its performance of the services defined in this Agreement, and to pay all claims, damages, judgments, legal costs, adjuster fees and attorney fees related thereto. However, it is expressly understood that Aramark shall not be responsible for damages, injuries, losses, or claims caused by offenders or the Weld County, its officers, employees, agents, servants or other independent contractors. Neither any of the Weld County's officers, employees, agents, servants or contractors, nor any offenders, are or will be deemed to be agents or employees of Aramark and no liability is or will be incurred by Aramark to such persons, except for bodily injury to such persons caused by Aramark's gross negligence. The Weld County agrees to defend, indemnify and hold Aramark harmless from any liability claim by or through such persons against Aramark. Each party shall promptly notify the other of any claim for which indemnity is sought, and shall cooperate with the other party in the defense of such claim. The indemnifying party shall have the sole discretion to defend and settle such claim. In no event will either party be liable to the other party for any loss of business or business interruption, consequential, special, indirect, or punitive damages. aramar* 6.3 EXHIBIT B Price Adjustments The per meal prices stated in this Agreement are firm for the period beginning on the Effective Date and ending on , 20_. Per meal prices for each subsequent 12 -month period shall be increased on each anniversary of the Effective Date by an amount to be mutually agreed upon; provided, however, that in the event no agreement is reached with respect to such increase, per meal prices shall be increased as further set forth below by the greater of the (a) yearly percentage change in the Consumer Price Index, All Urban Consumers, U.S. City Average, Food Away From Home Index ("CPI -FAH"), published by the U.S. Department of Labor and (b) the yearly percentage change in the Market Basket of Products (as defined below) which approximate the products served at the facilities covered by this Agreement (the "Client Menu"). The period for determining CPI -FAH and Market Basket of Products increases shall be [month] of the immediately preceding year to [month] of the then -current year (the "Base Period"). The "Market Basket of Products" represents categories or types of products that are generally used in the Client Menu. Such products are classified into the following six categories of food items (each, a "Menu Category"): beverage (composed of juice and non-alcoholic drinks other than milk); baked goods; produce (composed of fruits and vegetables); dairy; meat; and grocery items (composed of the food items in the menu that are not otherwise included in one of the preceding categories). Each Menu Category will be ascribed a percentage (the "Category Weighting") representing the proportion of the Client Menu that such Menu Category approximately represents based on purchasing levels during the Base Period. Each Category Weighting will then be multiplied by the percentage change in the corresponding Bureau of Labor Statistics ("BLS") category compiled by the U.S. Department of Labor and published at www.bls.gov for the Base Period, and the results of each such calculation will be added together to arrive at the overall percentage change which will represent the Market Basket of Products. For the avoidance of doubt, the BLS categories to be multiplied by the Category Weightings are (1) Beverage, All Urban Consumers, U.S. City Average; (2) Baked Goods, All Urban Consumers, U.S. City Average; (3) Produce, All Urban Consumers, U.S. City Average; (4) Dairy, All Urban Consumers, U.S. City Average; (5) Meat, All Urban Consumers, U.S. City Average; and (6) Food, All Urban Consumers, U.S. City Average. In the event that there are any changes in the method in which the BLS reports its annual statistics, including any changes or modifications to any of the applicable BLS categories, the parties agree to negotiate a mutually agreeable modification to the appropriate Market Basket of Products category or categories or the methodology described above. If the parties do not agree on such a modification, Aramark shall have the right to terminate the Agreement upon 90 days' prior written notice. The Market Basket of Products is designed to approximate price adjustments with product cost increases at the facility or facilities covered by this Agreement. The Market Basket of Products is an estimate of food costs only and actual costs may vary. While the Menu Categories attempt to approximate the products served at the facility or facilities covered by this Agreement, they may not precisely parallel actual usage or the BLS categories listed above. Assignment Aramark may not assign this Agreement without the Weld County's prior written consent (not to be unreasonably withheld, conditioned or delayed), except that Aramark may assign this Agreement, in its sole discretion, to any of its affiliates without any consent being required. The term "affiliate" means any corporation, limited liability company or any other person controlling, controlled by or under common control with, Aramark. aramar* 6.4 EXHIBIT B Additional Services Food, beverage and other services required or desired by the facility outside the scope of this Agreement shall be provided by Aramark upon written authorization by the Weld County at mutually agreed upon prices for such services. Insurance Aramark's correctional services division will provide the levels of insurance set forth in the specifications, except as provided in this Proposal. Aramark has provided a certificate(s) of insurance evidencing appropriate coverage. Annual Meal Counts The estimated number of annual offender meals is based on information provided at our site visit and in the bid specifications. Food Prices Your menu has been priced at the current invoice pricing available from our suppliers and based upon your bid specifications. Labor Aramark's correctional services division will assign the management and labor set forth in the labor section of this proposal to operate the facility kitchen. Shift coverage will be provided for all 21 meals. All salaries, wages, workers' compensation insurance, and other benefits will be borne by Aramark's correctional services division. Remittance Information Weld County will remit payment within 15 days of receipt of invoice to: Aramark Chicago Lockbox 27310 Network Place Chicago, IL 60673-1273 Invoice Aramark's correctional services division will invoice at the end of each week/month, for all meals ordered or served, whichever is greater. Meal counts will be called in to the front-line manager by the designated representative per meal period. Price per Meal Meal prices will be billed on an ordered or served basis, whichever is greater. Special functions and catering meal services will be mutually negotiated. aramar* 6.5 EXHIBIT B Credit Information Aramark's principal banking relationships are maintained with the institutions listed below: JPMorgan Chase Bank National Confirmations Department P.O. Box 955200 Forth Worth, Texas 76155 Wells Fargo Bank Corporate Customer Service 1524 West W.T. Harris Boulevard, NC -1171 Charlotte, North Carolina 28262 PNC Bank 8800 Tinicum Boulevard Philadelphia, Pennsylvania 19153 Terell Hicks Phone: 817-399-7227 Fax: 817-345-3795 Anita Hillard, Sr. Corporate Account Manager Phone: 800-590-7868, Team #601 Direct Extension: 85758 Fax: 866-842-0585 No mail requests; fax requests only to: Credit Reference Department Phone: 215-749-6199 Fax: 215-749-6191 Summary financial information on Aramark is available through Dun & Bradstreet. Our Dun's reference number is 00791-3098 Major Suppliers Sysco Corporation 1390 Enclave Parkway Houston, Texas 77077 The Coca-Cola Company US 1355, P.O. Box 1734 Atlanta, Georgia 30301 Gregory W. Neely Phone: 281-584-1306 Cell: 832-264-1573 Fax: 281-584-1744 Email: neely.greg@corp.sysco.com Ken Kratzenberg Phone: 404-676-3314 Michelle Brown Phone: 404-887-3835 Fax: 404-253-4382 PepsiCo 1548 Sequoia Road Naperville, Illinois 60540 Rhonda Yedinak Phone: 630-464-1241 Fax: 312-592-7017 Email: rhonda.yedinak@pepsi.com Ecolab Corporation 370 Wabasha Street N. St. Paul, Minnesota 55102 Performance Food Group 12650 East Arapahoe Road, Building D Centennial, Colorado 80112 Michael Hickey Phone: 651-293-4150 Fax: 651-224-4587 Jean Brown, Senior Credit Analyst Phone: 303-662-7141 Fax: 303-662-7741 aramar* 6.6 EXHIBIT B aramark3t" REQUIRED DOCUMENTS // EXHIBIT B RD.1 EXHIBIT B * The successful vendor is required to sign a separate contract (a sample contract is included as a separate attachment.) The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #81700'110. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local takes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the forma' acceptance of the bid by Weid County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that. in the opinion of the Board of County Commissioners. is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM Ararrark Correctional Services. LLC BY Tim Barttrurn (Please print) BUSINESS ADDRESS 1101 Market Street CITY, STATE, ZIP CODE Philadelphia. PA 19107 TELEPHONE NO 1-80-0-777-7090 SIGNATURE FAX 630-271-5758 DATE I - TAX ID # 23-2778485 E-MAIL iparttrum-tim@aramark corn **ALL BIDDERS SHALL PROVIDE A W-9 AT TIME OF BID OPENING** (If not already on file) WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES_ THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8, BID REQUEST#81700110 EXHIBIT B Page 25 EXHIBIT B 'Uric, V 2C(17: `etas,..?. -7,11-.1 Hi..r.." ,k Sort.. C Request for Taxpayer Identification Number and Certification Give farm to the requester- as not send to the IRS. Name roc c..7'rrr' ;"1 YU4' 'rcc -. lax retJrn? " Aram irk Correctional Services. LLC a rr m I s.u5 - eM1 r1 -'{`. ,I dI'IL unl frcrn a5.7,•e Li Q c ▪ Check aporonr'a'e no... , , Irlr:i,;..a:4�,iIU l,rc:Jn,;;u C;xx'ai on . . Pa'tnersnip Z*'o I` I :-1M . YI'i r; co -.punt E ,I�>' the tax crass lica'ien II]=1•sreaa'jt7 en:,9.v (:-rnrcx-ir i iL''. Cd"r•ery G1 F .C o . hr ,sea-=",r.I o. k Irumbee slreel. arc an; nr $';.1a 1011 a r 1101 M,@rkel Street C'ly slate, and 2.f r.ade CU w Philadelphia. PA 191D? acciaun' number';si rern Ic.p'.ic .aII L7 UM- Taxpayer identification Number MN) — CKt'mp. . — nit 1 ReGJesle''s 'Wm', aril adnr,..�,;, I'',pI ,u'til; Enter yot:r TIN 'ne appropriate box. The -TIN provided rrJSt'rater; the name yluer on Line 1 to a4'o d backup v:rhhc'ding For ind uid;la s. this s yoLr scv,al security flu:nbF' 1SSN1. However. or a res'rert alien, s le w'op''e?or. Or ois'ey3rdeel artily, see the Part I r;s[ructlo'is nsr ^age 3. For other enlik es, it Is your employer ident °Ication nuri r ?SIN}. Ii ,'Cu de rOt have a r1LJr'lher, see i*ww t< rge; a TIN on page 3. Note, li the account is '9 more "12r1 one name, Sae 1rp chart Cn page 4 for gu'ce!ines on whose numve' to enter. sealer security number or Employer i-dentifioatian number 23 2778485 Calfaertifrcationt Under Denallies o' ponvy, , certify the1: 1he n,Jmber shown Or. ',h'g"owl 'S rriy cerreU; 'dxpayer ,centillt<aiipn rt,mber (or I am watrig 'O` 3 nurnoe' to be .sS.led to 'r1+?). and 2. I am r..pt sub,ec; 'o cock.. p rritnho.2.ing because. la) I an exempt from cack,J,r.: w'thhold.ng. or :bl r have '1C1 been notified by vie I''Jarr:d Reverue Sery cc (IRS) 'par. I air suwlec! 1 Doc cu srI['1hc:!din as a resat of a fad,Jre to remrer...c.rt al 'merest or dr:'vJe ids, or ':c1 vie IHS has nctille^ me that I am no longer s.J;]eC1 to bac.L.p wr.'1'ICIdi'Ig, and I air a U S cis aen cr the U.S. persor, ;deflrec J Certrfi atiQn instructions. YOU f1US; Cross oLt rern 2 above I' yc...I have been not fled by the IfRS;h.al you 3'e cL:r'e'ltly s.IheC; rU backup beca.Jse you have failed to rec ≥' al Mores' and d v mends On your lax return For real estate transact Cgs, tea; 2 ;Ices r1o1 aptly. 1-ar rnprtgage nteresl pa d. 3cq,Jisition or aballdrrlrlB'1t O' secured property. cancellak vn O1 debt, COn',r'but ors to an 1 iv'Cu2I re''rer-1B11t arrar.gernen1 (IRA:, and generally. payments Other '+tan interest arc:: dividends, yrt. are rot requited to s.gn the Cer11".cat c7, but you 'rust p'ovid•e your correct TIN See the irsyuct'C en page i. Sign Here Signature of U.S. person ► Cate 1 General Instructions . Section references are to the Internal Revenue Code tjnless ntherw:se doled. Purpose of Form A person who is required to fife an in'Orrn2`.ion retur. . with the IRS must obtain your correct taxpayer ,dcntificatron r.ur11br' (TIN. to report, for example- income paid to you, real estate traoSaciir)ns, mortgage'nteresl you paid. acqulsstiO. or abtrllionjnenl of secured property- cancellation of debt, or rorttributijns you made to an IRA. Use Form W -g only if you are a Li S. person including a resident alien}, to provide your Correct ]It, to the persor. requesting it lithe requester) and, oaten applicable, to: 1. Certify that the TIN you are giving is 'correct ';or you are waiting for a number to be issued), 2. Certify that you are not subject 10 backup v1'thhtllOing, or 3. Claim exemption from backup withholding if you area U.S. exempt payee- If applicable, you are also certifying that as a U.S. person, your al[orabre share of any parinership income from a U.S- trade or business'Is im s,.,t,) eCk to the ..vilhhold:ng lax or' foreign partners' share of pffECtively Ugnnected iroo=ne. Note- I: a requester gives yo.I a form other than Form W-9 to request your TIN, you ''lust use the requesters form it ii is suhslanlially similar to this Form 4'V-9. Definition of a U.S, person. For federal lax purposes, you are considered a U.S. person if you are; • An individual who is a U.S. citizen CH U.S. resiaerit anent • A partnership, corporation, company, or assopciation created or organized ;n the United Slates or Linder the lairs of tie United States, • A', estate (other than a torei r. eslate), or • A domestic-. inns' (as defined in Regulations sector 3{}1-7701-7J. Special rules for partnerships- Partrarships that conduct trade or business in the Ursiled Slates are generally required b pay a wrlhholding tax on any foreign partna+s' share of income from such business. Further. in certain cases veI ere a Form W-9 has not bear~ received. a parine'ship .s rectUired 10 presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you area U.S person that is a partner in a partnership conducting a trade or business in the United Slates. provide Form W-9 to the partnersh p to establish your U.S. status and avoid withholding on your share 01 partnership income. Tne person who gives Form W-9 1c the partnership for purposes of establishing its U.S. Status and avoiding withholding on its allocable share pt net incorrie fror.'I the partnership conducting a trade or business :n tiro United Stales is in the follokk.ng cases; • f he U.S. owner of a disregarded entity and no1 the enit.ty. Cal. No. DP:.1.ix ri•'- W- iP.ev 10 2 ?I EXHIBIT B EXHIBIT B FQrm '.:. iRe'.. 'a-2-301 Page 2 . The J.S. warrior or c t?'er o..•rner of ti grari1 : •rust ar'd rot the Crtj 1, arl(d • The U.S. (rust (other tha- a grantor trust) and not the beneficiaries of the trust, Foreign person, If you are a foreign person- dc not use Fora 4d 9. Instead. use the aporconate Form W-8 flee Publication 515. Wi'hholdina of Tax on Nonresidonl Aliens ano Fore an hrt1tcesl. Nonresident alien who becomes a resident alien, Generally. Wily a nonres:de'It alien Irid.vidua( may use the terrn5 of a tax treaty to reduCe or eliminate U.S. tax on certain types of income However, rnos1 tax lreatres contain a provision known as a "Saving C-ause.' Exceptions speciihed in the saving clause may permit an exerlplion from tax to continue for certa n types of irlc ime evert after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. 'esidderll alien v.tro is relying C' an exception centai'.ed in tine saving clause Of a !ax 1re2a&y Cr clairl arI exemption from U.S lax on Ce'1iin types o' income, you must attach a Slateinent . Form W -g that spaci1ies the following five items: `.. The trebly country. Generally, this must be the same treaty wider which you claimed exemption from zax as a nonresident alien. 2. Tile treaty arlrcle addressing the 'ncorne 3. The article number kor location) in the tax treaty that contains the saving clause ar.d r,s exceptions, 4. The type and amQtjr11 of income that Qualifies for the Pxr*IriptiO!: frpnl tax 4. Sufficiel faCtS 1p lustdy the exernplion'rprrl tax under the lerr,ls of the treaty article. Example- Article 20 Of the U.S -China income tax ;realy allows are exemption from tax for schr.iIar5tllp income reeve ved by a Chinese stLJddenl f)reSeril it the United Stales. Under U.S. law, tills sludenl wiI! become a resident alley for tax purposes if his or tter slay :n the Ur:ed Stales exceeds 5 Cateri(ar years. However. paragraph 2 of the first Protocol to the k;.S.-C;ulna t{easy (baled April 30. 1984j allows the provisions of Article 20 to continue 10 apply even after the Chinese student beCorr,es a resident alien of the United Stales. A Chinese slu(ien1 who qualifies for this exception: sunder paragraph. 2 of the first protocol} and is relyir.g on this exception 10 c'aim an axPinpti.prl frOrtl lax p.^. hi or tier Sc'IoIaargti:p or fel.p'.vship ine.Orfle wrpuldd allach 10 Form W-9 a sta:ernerlt shat inel,:des ;he informaliorl described atXve to support 1ha1 exernptcpn. If you area nonresident aZien or a fnreigr. entity not StJtsjeC1 ti) backup withrtolding, give the requester the appmp'Iate completed Form W-8. Whatis backup withholding? Perseus making certe n payments to you (must under certain conditions wri'.hhold an( pay to the FRS 28% of such payments. This is called "'backup withholding." Payments that may be subject to backup w.tttholding include interest, tax cxcmpl interest, dividenes, broker and barter exchange transactions, rents, royalties, ncJe.inployee pay. and certain payments from fishing UQat eperalc's. Real estate transactions are not subject to backup} wir.lthpltring. You wi=1 not be subject to backup withholding on payments y'ou receive if you give the requester yogi correct TIN, crake the proper certifications, and report all your taxable nterest and div der.ds on your tax return. Payments you receive will be subject to backup withholding if: 1. Yr:J do nn1 furnish ypu' TIN to the requissler, 2- You do not certify your TIN when requiredl (see the Part II instrur.C„ms nil page 3 for delails}, 3. The IRS tells the requester that you furnished an incorrect TIN, 4, The IRS tells you Thal you are subjecl to backup withholding because you did not report a I your Interest and dividends on your tax return ('or reportable nterest and. dividends only). or 5 You do not certify to the requester that you are not 5Jbiect to backup withholding under 4 above (tor reoo^ab!e inlere5l and dividend accounts opener after 1983 on.v). Certain payees and . ayrne^ts are exelnpl from backup 'rrith"old•ng. See the'.nstructions below and the separate !nslructiors for the Requester of Form W-9. Also see Specraf rl:ins `or'p irYrlershrps on page 1. Penalties Failure to furnish TIN. li ycL fa 110 furnish your correct TIN to a rcq iestcr, you Ore SUD,e0t 1Q i ponilty Of $VD for oaoh such failure ,Inks your fai ure Is d..:e to reasonable cause and not to v:-llful neglect. Civil penalty for false information with respect to withholding- I', yiau 'flake a false stalernen1 with no reasonable h9isis !I'at resu119 in rl0 backup wilhh0lang, ypu are, suhje 1 to a $500 penalty. Criminal penalty for falsifying information, Willfully falsify,ng cerlificalion5 or affirma'Ior.s may subject you to criminal penastres including fires a'1d?or .rnprisonment, Misuse of TINS- :f 1he requester discloses or uses TINS in violation of federal law, the requester may be subject to civil and criminal penalties. SpecificInstructions Name It you are an ind v:dual, you muss generally enter the name shown on your inccrne tax ret,.rn. However- if you have changed your last name, tar instance, due to marriage without informing the Social Security Adrninis!ration of the name change, cnler your first name, the last name shown on your social sccurily card, ano your new last name. .f the account is i^ jo n: names, isk first, and then c rcle, the name of the person or• entity ~Those number you entered in part I of the fords. Sole proprietor. Enter your individual name as slow^ on your income tax return on the "Name" line. You may enter your business, grade, or'do•na business as (DBA}' name or. the -Business narr,e" line. Limited liability company (LLC). Check the "Limited liability Company" box prtiy a'ld enter tole appropriate code for 1he 1ax Cl39Srfication (`D" fqr dfiSregarde J entity, ' C" Err cOrperakipn. "P". for partrler9'lip): in 1he space provided. Fora single -member LLC {Inc!LJ irlg 8 foreign LLC with a domestic, e'.v.nerj 1ha1 is d.9fegarded as an entity separate firm its Owner under Regulations section 301.7701-3, enter the owner's name on the "Name" line. Enter the LLC's name er: the "Business naive" line. Foran LLC classifieo as a partnership or a corporation, enter the LLC's name on She "Name" line ano any business- (fade, or OBA carte on tie "Business name" line. Other entities. Enter your business name as sflowr: on required! federal tax documents on the "Name" lire. Tins name should match the name bhown on tt-ei charter Or other legal document crea;iri the entity. You may enter any business, trades, or DOA name on the "Business name" line. Note- You are requested to check kr.e appropriate box fci ycur slakus proprietor, corporation, etc.). ExemptPayee If you are exempt from backup withholding, enter your name as described above and check the appropriale box for }'our status, then check the "Exempt payee' box in the line ill o.,'ing the business name- sign and date we form. EXHIBIT B EXHIBIT B Form W-9 (Rev- 10-2007) Page 3 Generally, individuals (including sole proprietors) are not exempt from backup withholding. Corporations are exempt from backup withholding for certain payments, such as interest and dividends. Note. if you are exempt from backup withholding, you should still complete this form to avoid possible erroneous backup withholding. The following payees are exempt from backup withholding: 1. An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2), 2. The United States or any of its agencies or instrumentalities, 3. A state, the District of Columbia, a possession of the United States, or any of their political subdivisions or instrumentalities, 4. A foreign government or any of its political subdivisions, agencies, or instrumentalities, or 5. An international organization or any of its agencies or instrumentalities. Other payees that may be exempt from backup withholding include: 6. A corporation, 7. A foreign central bank of issue, 8. A dealer in securities or commodities required to register in the United States, the District of Columbia, or a possession of the United States, 9. A futures commission merchant registered with the Commodity Futures Trading Commission, 10. A real estate investment trust, 11. An entity registered at all times during the tax year under the Investment Company Act of 1940, 12. A common trust fund operated by a bank under section 584(a), 13. A financial institution, 14. A middleman known in the investment community as a nominee or custodian, or 15. A trust exempt from tax under section 664 or described in section 4947. The chart below shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 15. IF the payment is for ... THEN the payment is exempt for... Interest and dividend payments All exempt payees except for 9 Broker transactions Exempt payees 1 through 13. Also, a person registered under the Investment Advisers Act of 1940 who regularly acts as a broker Barter exchange transactions and patronage dividends Exempt payees 1 through 5 Payments over $600 required to be reported and direct sales over $5,000' Generally, exempt payees 1 through 7 'See Form 1099-MISC, Miscellaneous Income, and its instructions. However, the following payments made to a corporation (including gross proceeds paid to an attorney under section 6045(f), even if the attorney is a corporation) and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, and payments for services paid by a federal executive agency. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single -member LLC that is disregarded as an entity separate from its owner (see Limited liability company (LLC) on page 2), enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Note. See the chart on page 4 for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS -5, Application for a Social Security Card, from your local Social Security Administration office or get this form online at www.ssa.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS -4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (FIN) under Starting a Business. You can get Forms W-7 and SS -4 from the IRS by visiting www.irs.gov or by calling 1 -800 -TAX -FORM (1-800-829-3676). If you are asked to complete Form W-9 but do not have a TIN, write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60 -day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded domestic entity that has a foreign owner must use the appropriate Form W-8. Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if items 1, 4, and 5 below indicate otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). Exempt payees, see Exempt Payee on page 2. Signature requirements. Complete the certification as indicated in 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. EXHIBIT B EXHIBIT B Form W-9 (Rev. 10-2007) Page 4 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1_ Individual 2. Two or more individuals (joint account) 3. Custodian account of a minor (Uniform Gift to Minors Act) 4. a. The usual revocable savings trust (grantor is also trustee) b. So-called trust account that is not a legal or valid trust under state law 5. Sole proprietorship or disregarded entity owned by an individual The individual The actual owner of the account or, if combined funds, the first individual on the account' The minor The grantor -trustee ' The actual owner ' The owner' For this type of account: Give name and EIN of: 6. Disregarded entity not owned by an individual 7. A valid trust, estate, or pension trust 8. Corporate or LLC electing corporate status on Form 8832 9. Association, club, religious, charitable, educational, or other tax-exempt organization 10. Partnership or multi -member LLC 11. A broker or registered nominee 12. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments The owner Legal entity - The corporation The organization The partnership The broker or nominee The public entity 'List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be furnished. Circle the minor's name and furnish the minor's SSN. 'You must show your individual name and you may also enter your business or "DBA" name on the second name line- You may use either your SSN or EIN if you have one). but the IRS encourages you to use your SSN. ° List Irst and circle the name of the trust estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships on page 1. Note. If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records from Identity Theft Identity theft occurs when someone uses your personal information such as your name, social security number (SSN), or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax retum using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. Call the IRS at 1-800-829-1040 if you think your identity has been used inappropriately for tax purposes. Victims of identity theft who are experiencing economic harm or a system problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll -free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS personal property to the Treasury Inspector General for Tax Administration at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at: spam@uce.gov or contact them at www.consumer-govlidtheft or 1-877-IDTHEFT(438-4338). Visit the IRS website at www.irs.gov to leam more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information returns with the IRS to report interest. dividends, and certain other income paid to you, mortgage interest you paid. the acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA, or Archer MSA or HSA. The IRS uses the numbers for identification purposes and to help verify the accuracy of your tax return_ TheIRS may also provide this information to the Department of Justice for civil and criminal litigation, and to cities, states, the District of Columbia, and U.S_ possessions to carry out their tax laws. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws. or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return, Payers must generally withhold 28% of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to a payer. Certain penalties may also apply. EXHIBIT B EXHIBIT B Marcia Walters From: Sent: To: Cc: Subject: Attachments: Follow Up Flag: Flag Status: Categories: Capps, Tara <Tara.Capps@trinityservicesgroup.com> Friday, October 13, 2017 10:55 AM bids Torres, Ronald; Goldsmith, Gerry Trinity Services Group Response to Bid B1700110 trinity_response_b1700110.pdf; Trinity Services 2016 FinStmt Confidential.pdf Follow up Flagged BID RECEIVED Attached is Trinity Services Group, Inc.'s response to Weld County Sheriff and Weld County Justice Services Department's Request for Bid, Bid Number B1700110. Trinity's most recent Financial Statement is also attached. This document has been formatted as double -sided for ease of printing. There were no hard copy requirements, but we will be happy to provide these upon request. Please confirm receipt of this email and the attachments. I hereby waive my right to a sealed bid. Thank you, Tara Capps Proposal Specialist, Trinity Services Group, Inc. Ph: 910-398-3757 tara.capps@trinityservicesgroup.com 1 EXHIBIT B EXHIBIT B Marcia Walters From: Sent: To: Cc: Subject: Attachments: Gennett, Christopher <gennett-christopher@aramark.com> Thursday, October 12, 2017 1:47 PM bids Noriega, Eddie Aramark Response to RFP B1700110 - Inmate Food Services Aramark Response to RFP B1700110.pdf Hello, I am submitting this electronic proposal to the Weld County Sheriff and Weld County Justice Services Department for the provision of Inmate Food Services on behalf of Aramark Correctional Services, LLC. I hereby waive my right to a sealed bid. Best Regards, Chris Chris Gennett I Aramark I Proposal Coordinator I Business Resource Center 100 Penn Square East, 5th Floor, Philadelphia, PA 19107 P: 215.409.7553 ® 2016 Aramark. All rights reserved. This communication, including attachments, is for the exclusive use of addressee as directed by Aramark and may contain proprietary, confidential and/or privileged information. If you are not the intended recipient, any use, copying, disclosure, dissemination or distribution is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this communication and destroy all copies. PLEASE PRINT RESPONSIBLY 1 EXHIBIT B EXHIBIT C aramarkAr /9 49 49 /VrX49/r49 rcif% WY rG9 49/.Er4r4 V /9/ /�i. FINANCIAL/LEGAL PLAN WELD COUNTY COST PROPOSAL Aramark Correctional Services, having been your food service provider since 1986, understands the importance that both price and quality hold for the Weld County Jail Complex. As such, we have given serious consideration to developing a cost proposal that will bring you both quality and an economically advantageous cost structure. NO. OF INMATES PRICE PER MEAL 500-549 $1.072 550-599 $1.034 600-649 $0.990 650-699 $0.981 700-749 $0.961 750-799 $0.941 800- 849 I $0.915 ▪ Kosher Meals - there will be no change from our current practice.* . HS Snacks - No Charge this provides an additional cost savings. . Aramark will pay a commission rate of .10 per meal for the ICCS facility. * Firstfive(5)mealsarechargedattheregularcostpermealrate. EveryKosher meal i nex cessoffive(5 )willbecharged$0.96inadditiontotheregularcostper mealrate. AnnualMarkup: Priceincreasewillbeonethatismutuallyagreedupon.Ifnoagreementcanbe made,thenthepermealpriceincreasewillbesetbytheA)g reateroftheyearly percentagechangeintheConsumerPriceIndex,AllUrbanConsumers,U.S.City Average, FoodAwayFromHomelndex(CPI-FAH)orB)theyea rlypercentage ch a ng e i nth eM a rketBa s ketofProd u cts. '49.9 49 /%1////!r/!////JJ/r///://!! /AV /!/!/r/.///r////f/////d///.'/1/I!///!!J/!J!///%//1'!J/!Jf////lU1/!J/✓//!/ EXHIBIT C FORM OF AMENDMENT FOR IMPLEMENTING MARKET BASKET INCREASES Exhibit E Amendment No. _ to Operating Agreement THIS AMENDMENT NO._ (the "Amendment"), is entered into this day of , 20_ by and between , with offices at (" "), and ARAMARK Correctional Services, LLC, a Delaware limited liability company, having its principal place of business located at the ARAMARK Tower, 1101 Market Street, Philadelphia PA 19107 ("ARAMARK"). WHEREAS, and ARAMARK entered into an dated management of the food service operation at (as amended, the "Agreement"); for the WHEREAS, the parties acknowledge the need to address volatility in the cost of food commodities; and WHEREAS, the parties desire to amend the provisions of the Agreement as follows, effective NOW, THEREFORE, in consideration of the foregoing and of the mutual promises in the Agreement and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as set forth below. Capitalized terms used but not defined in this Amendment have the meanings ascribed to such terms in the Agreement. 1. Price Adjustment: In accordance with [Paragraph of Amendment No. _ to the Agreement] [Paragraph _ of the Agreement], the parties agree that the price per meal charged to by ARAMARK shall be changed as set forth on Attachment A as a result of [changes in the Consumer Price Index] [changes in the Market Basket of Products] [mutual agreement of the parties]. This price shall be effective from , 20_ through , 20_. , and shall supersede in all respects the price per meal set forth in Paragraph [ 1 of the Agreement or in any other prior agreements between the parties. 2. Release: The methodology used to determine the price increase above, including the Category Weighting percentages ascribed to each Menu Category, has been reviewed and accepted by the parties. By their execution of this Amendment, each party hereby waives and releases any and all claims it may have based upon or arising out of any such methodology (including the elements thereof) used to calculate the price per meal as set forth in this Amendment, and further agrees not to bring any action, suit or proceeding challenging such methodology or calculation. 3. Except as specifically set forth herein, all other terms and provisions of the Agreement shall remain unaffected by this Amendment and continue in full force and effect IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. _ to be signed by their duly authorized representatives the day and year first written above. ARAMARK Correctional Services, LLC By: By: David Kimmel Vice President Finance Weld County Sheriff Department Head Exhibit F Sample Client Statement - Market Basket of Products Calculation XYZ County Exhibit Market Basket Price Redetermination Statement Period Ended Current Month xxth, 2009 CATEGORY Baked Goods Beverage Dairy Grocery * Produce Protein TOTAL Current Month Menu Category Weighted Weighting CPI 0/0 CPI 12.62% 8.83% 1.11% 5.68% 4.71% 0.27% 12.51% -5.00% -0.63% 23.32% 4.80% 1.12% 17.15% 1.00% 0.17% 28.73% 5.20% 1.49% 100.00% 3.54% Current Month CPI Food Away from Home Index 4.76% Greater of Market Basket to Current Month CPI - Food Away from Home 4.76% XYZ County Exhibit Market Basket Price Redetermination Statement Period Ended Current Month xxth, 2009 CATEGORY Baked Goods Beverage Dairy Grocery * Produce Protein TOTAL Current Month CPI Food Away from Home Index Current Month Menu Category Weighted Weighting CPI 0/0 CPI 12.62% 8.83% 1.11% 5.68% 4.71% 0.27% 12.51% 6.00% 0.75% 23.32% 4.80% 1.12% 17.15% 1.00% 0.17% 28.73% 5.20% 1.49% 100.00% 4.92% 4.76% Greater of Market Basket to Current Month CPI - Food Away from Home 4.92% Notes ■ * This category includes all menu items that are not otherwise included in another Menu Category. ARAMARK applies the BLS CPI Food index to the "Grocery" Menu Category for the calculation. The "Food" index encompasses the items in all Menu Categories in addition to food items not used at the facility or facilities covered by this Agreement. STEVE REAMS To: Board of County Commissioners From: Lt. Brandon Cody Date: October 30, 2017 Subject: Inmate Food Services — Bid #B1700110 Bids from Aramark Correctional Services LLC, Trinity Services Group INC and Summit Food Services LLC were received and opened on October 13, 2017. Each of the bids were reviewed and evaluated by Lieutenant Brandon Cody, Director of Inmate Services Matt Elbe and Justice Services Director, Doug Erler. As a result of the review and evaluation, it was determined that Aramark Correctional Services LLC presented the best overall proposal designed to meet the needs of the County and its citizens. Furthermore, Aramark Correctional Services provided the lowest inmate cost per meal sliding scale based on inmate population. It is my recommendation Inmate Food Services contract be awarded to Aramark Correctional Services LLC. Respectfully Submitted, Brandon Cody Detentions Lieutenant Weld County Sheriffs Office Southwest Substation 4209 WCR 241/2 Longmont, Colorado 80504 (720) 652-2415 Fax (720) 652-4217 Headquarters 1950 0 Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com c r1-6d1PA We 3? outheast Substation 2950 9`h Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page I 1 DATE OF BID: OCTOBER 13, 2017 REQUEST FOR: INMATE FOOD SERVICES BID NO: #61700110 DEPARTMENT: SHERIFF' S DEPT PRESENT DATE: OCTOBER 16, 2017 APPROVAL DATE: OCTOBER 30, 2017 ARAMARK NUMBER OF MEALS 500-549 550-599 600-649 650-699 700-749 750-799 800-849 COST PER MEAL $1.072 $1.034 $0.990 $0.981 $0.961 $0.941 $0.915 KOSHER MEALS - FIRST 5 MEALS AT COST HS SNACKS - NO CHRG WELD COUNTY PURCHASING 1150 0 Street Room #107, Greeley CO 80631 E-mail: rturf(c�weldciov.com E-mail: reverett(weldoov.com E-mail: mwaltersccr�.weldgov.com Phone: (970) 400-4216, 4222 or 4223 Fax: (970) 336-7226 TRINITY SERVICES GROUP INC NUMBER COST OF MEALS PER MEAL 500-519 520-539 540-559 560-579 580-599 600-619 620-639 640-659 660-679 680-699 700-719 720-739 740-759 760-779 780-799 800-819 820-839 840-859 $1.1050 $1.0870 $1.0690 $1.0530 $1.0380 $1.0240 $1.0100 $0.9980 $0.9860 $0.9750 $0.9650 $0.9570 $0.9490 $0.9420 $0.9350 $0.9280 $0.9220 $0.9160 KOSHER MEALS Based on sliding scale rate up to 6 meals then $1.99 HS SNACKS - N/C SUMMIT FOOD SERVICES LLC NUMBER OF MEALS 500-524 525-549 550-574 575-599 600-624 625-649 650-674 675-699 700-724 725-749 750-774 775-799 800 + COST PER MEAL $1.281 $1.251 $1.224 $1.199 $1.176 $1.155 $1.137 $1.118 $1.101 $1.085 $1.072 $1.059 $1.052 KOSHER MEALS - $4.00 HS SNACKS - N/C ANNUAL MARKUP WILL BE MUTUALLY AGREED UPON AND MAY BE BASED UPON CONSUMER PRICE INDEXES ETC. THE SHERIFF'S DEPT WILL REVIEW THE BIDS. DATE OF BID: OCTOBER 13, 2017 REQUEST FOR: INMATE FOOD SERVICES BID NO: #B1700110 DEPARTMENT: SHERIFF'S DEPT PRESENT DATE: OCTOBER 16, 2017 APPROVAL DATE: OCTOBER 30, 2017 WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 E-mail: rturf@weidgov.com E-mail: reverett@weldgov.com E-mail: mwalters@weldgov.com Phone: (970) 400-4216, 4222 or 4223 Fax: (970) 336-7226 **MOVED TO NOVEMBER 1, 2017** VENDORS ARAMARK CORRECTIONAL SERVICES LLC 1101 MARKET ST PHILADELPHIA PA 19107 TRINITY SERVICES GROUP INC 477 COMMERCE BLVD OLDSMAR FL 34677 SUMMIT FOOD SERVICES LLC 1751 COUNTY RD B WEST STE 300 ROSEVILLE MN 55113 THE SHERIFF'S DEPT WILL REVIEW THE BIDS. DATE OF BID: OCTOBER 13, 2017 REQUEST FOR: INMATE FOOD SERVICES BID NO: #B1700110 DEPARTMENT: SHERIFF'S DEPT PRESENT DATE: OCTOBER 16, 2017 APPROVAL DATE: OCTOBER 30, 2017 WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 E-mail: rturfaweldgov.com E-mail: reverettna weldgov.com E-mail: mwalterst weldgov.com Phone: (970) 400-4216, 4222 or 4223 Fax: (970) 336-7226 VENDORS ARAMARK CORRECTIONAL SERVICES LLC 1101 MARKET ST PHILADELPHIA PA 19107 TRINITY SERVICES GROUP INC 477 COMMERCE BLVD OLDSMAR FL 34677 SUMMIT FOOD SERVICES LLC 1751 COUNTY RD B WEST STE 300 ROSEVILLE MN 55113 THE SHERIFF'S DEPT WILL REVIEW THE BIDS. QO11-3SCa SOdo3g nao(,, 1O Hello