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Home My WebLink About20200389.tiffP 315 3 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Contract with Synergy Disaster Recovery, Hazard Mitigation Plan Update DEPARTMENT: OEM DATE: March 4, 2020 PERSON REQUESTING: Roy Rudisill Brief description of the problem/issue: Commissioner's, attached is the contract for Synergy Disaster Recovery, Synergy is the company that was selected to update the County's Multi Jurisdiction Hazard Mitigation Plan. This was presented to the Board on Bid B2000057 and the Board approved the bid on Feb. 12tH The contract was reviewed by Bruce Barker and sent to Synergy to be signed, all exhibits are attached along with proof of insurance. I'm requesting your approval to add the contract as an item on the Board's Consent Agenda. What options exist for the Board? (include consequences, impacts, costs, etc. of options): By signing the contract this will allow OEM to move forward with the process of completing an update to the County Hazard Mitigation Plan. If the Board does not approve the contract, then the timing of completing the update to the plan may be at risk and limit federal mitigation funding. Recommendation: Approve request and sign contract. Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin D. Ross C©n5P vJ O3/i 1 /a Approve Recommendation mf- ee Schedule Work Session Other/Comments: fA/t/ai-t eive)-412,2 C 6AILi L3P/kw Joao oS �9 ENloom AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & SYNERGY DISASTER RECOVERY PROJECT AND TITLE UPDATE TO THE WELD COUNTY MULTI JURISDICTION HAZARD MITIGATION PLAN THIS AGREEMENT is made and entered into this //day of ►� / , ,7 .0, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and SYNERGEY DISASTER RECOVERY LLC., who whose address is 1530 FINDLAY WAY BOULDER CO. 80305, hereinafter referred to as "Contract Professional". WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below; and WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A, County BID Specs for Professional Services Mitigation Plan and Exhibit B, Vendor BID Synergy Disaster Recovery, each of which forms an integral part of this Agreement. Exhibits _A_ and _B_ arc specifically incorporated herein by this reference. County and Contract Professional acknowledge and agree that this Agreement, including specifically Exhibits A and B, define the performance obligations of Contract Professional and Contract Professional's willingness and ability to meet those requirements. Exhibit A consists of County's Request for BID (RFB) as set forth in "BID Package No. B2000057". The RFB contains all of the specific requirements of County. Exhibit B consists of Contract Professional's Response to County's Request for BID. The Response confirms Contract Professional's obligations under this Agreement. 2. Service or Work. Contract Professional agrees to procure the materials, and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project described in Exhibit A which is attached hereto and incorporated herein by reference. Contract Professional shall coordinate with Weld County to perform the services described on attached Exhibits _A_ and _B_. Contract Professional shall faithfully perform the work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent Contract Professionals performing services of a similar nature to those described in this Agreement. Contract Professional shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and �D�D -6.3O requirements of Exhibits A and B within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contract Professional's completion of the responsibilities described in Exhibits _A & B . Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contract Professional if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. However, nothing herein shall be construed as giving Contract Professional the right to provide services under this Agreement beyond the time when such services become unsatisfactory to the County. If this Agreement is terminated by County, Contract Professional shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contract Professional provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contract Professional is using, by whatever method it deems expedient; and, Contract Professional shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Copies of work product incomplete at the time of termination shall be marked "DRAFT -INCOMPLETE." Upon termination of this Agreement by County, Contract Professional shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contract Professional shall be the basis for additional compensation unless and until Contract Professional has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contract Professional's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. In the event the County shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contract Professional for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the Contract Professional for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement shall be deemed covered in the compensation and time provisions of this Agreement 6. Compensation/Contract Amount. Upon Contract Professional's successful completion of the services, and County's acceptance of the same, County agrees to which is the bid set forth in Exhibit B. Contract Professional acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the Director of Weld County Office of Emergency Management, and by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. Any other provision of this Agreement notwithstanding, in no event shall County be liable for payment for services rendered and expenses incurred by Contract Professional under the terms of this Agreement for any amount in excess of the sum of the bid amount set forth in Exhibit B. Contactor acknowledges that any work it performs beyond that specifically authorized by County is performed at Contract Professional's risk and without authorization under this Agreement. County shall not be liable for the payment of taxes, late charges or penalties of any nature other than the compensation stated herein. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contract Professional was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contract Professional shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contract Professional hereunder and Contract Professional agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contract Professional shall not be paid any other expenses unless set forth in this Agreement. Payment to Contract Professional will be made only upon presentation of a proper claim by Contract Professional, itemizing services performed and, (if pet-mitted under this Agreement), mileage expense incurred. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contract Professional in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) pay an amount no greater than $69,556.00, 7. Independent Contract Professional. Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law (and as set forth in Exhibit A provide proof thereof when requested to do so by County. 8. Subcontractors. Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project. Contract Professional shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contract Professional by the terms of this Agreement, and to assume toward Contract Professional all the obligations and responsibilities which Contract Professional, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contract Professional and Contract Professional shall cooperate in such process. The Contract Professional shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall provide a copy of the final plan in a word document. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential financial information of the Contract Professional should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contract Professional is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contract Professional agrees to keep confidential all of County's confidential information. Contract Professional agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contract Professional agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contract Professional warrants that the services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. Contract Professional further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contract Professional is aware that all work performed on this Project pursuant to this Agreement is subject to FEMA approval of the Hazard Mitigation Plan and during which Contract Professional must correct any failures or deficiencies. This warranty shall commence on the date of County's final inspection and acceptance of the Project. 12. Acceptance of Services Not a Waiver. Upon completion of the work, Contract Professional shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contract Professional of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contract Professional, and County's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non - owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contract Professional may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contract Professional to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contract Professional hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that any duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, Director of Weld County Office of Emergency Management, or his designee. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or Either party may change its notice address(es) by written notice to the other. Notification Information: Contract Professional: Attn.: Michael Gamer Address:1530 Findlay Way Address: Boulder Co. 80305 E-mail: mgamer@synergydisasterrecovery.com Phone:303-710-9498 With copy to: Name: Andre Duart Position: Chief Operating Officer Address: 1530 Findlay Way Address: Boulder, CO 80305 E-mail: ADuart@SynergyDisastcrRecovery.com Facsimile: N/A County: Name: Roy Rudisill Position: Director Address: 1150 O Street Address: PO Box 758 Greeley Co. 80632 E-mail: rudisill@weldgov.com Phone: 970-400-3990 18. Compliance with Law. Contract Professional shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contract Professionals or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of Contract Professional's services and Contract Professional shall not employ any person having such known interests. During the term of this Agreement, Contract Professional shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by Contract Professional to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of Contract Professional nor any member of Contract Professional's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to Contract Professional. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre- employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5- 102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 29. Attorneys Fees/Legal Costs. In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contract Professional acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and $ , is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 2020. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 24 day of February, CONTRACT PROFESSIONAL: Synergy Disaster Recovery LLC By: Date 02/24/2020 Name: Andre Duart Title: Chief Operating Officer WELD COI Y!4 j �� ATTEST: •LLD Weld C • ', Clerk to the B s and _ WELD COUNTY, COLORADO BOARD OF COUNTY COMMISSIONERS BY: Deputy Cler /o the : oar ke Freeman, Chair MAR 112020 .....,._ MPL.Y.,....4.wc ( %.1 ;,.w •. REQUEST FOR BID WELD COUNTY COLORADO 1150 O STREET GREELEY, CO 80631 DATE: JANUARY 13, 2020 BID NUMBER: B2000057 DESCRIPTION: PROFESSIONAL SERVICES/WC HAZARD MITIGATION PLAN DEPARTMENT: Office of Emergency Management BID OPENING DATE: JANUARY 27TH, 2020 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller/Purchasing Director (collectively referred to herein as, "Weld County"), wishes to purchase the following: !Professional Services to update the Weld County Hazard Mitigation Plan_ Bids will be received at the Office of the Weld County Purchasing Department in the Weld County Administrative Building, 1150 O Street Room #107 Greeley CO 80631 until: MONDAY, JANUARY 27 , 2020 10:C0 AM) (Weld County Purchasing Time Clock). PAGES 1 - 8 OF THIS REQUEST FOR BIDS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-8 MAY BE APPLICABLE FOR EVERY PURCHASE. BID SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO BID: Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Weld County to pay if awarded the bid. You can find information concerning this request at two locations: On the Weld County Purchasing website at http://www.co.weld.co.us/Departments/Purchasing/index.html located under "Current Requests". And, on the Bidnet Direct website at www.bidnetdirect.cam. Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Delivery to Weld County --nk 2 methods: 1. Email. Emailed bids are preferred. Bids may be emailed to: bids @we I d g o v . co m . Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. 2. Mail or Hand Delivery. Mailed (or hand delivered) bids should be sent in a sealed envelope with the bid title and bid number on it. Please address to: Weld County Purchasing Department, 1150 O Street, Room #107 Greeley, CO 80631. Please call Purchasing at 970400-4222 or 4223 if you have any questions. B2000057 1 3. INS _ ll RU�.;JTIO `S TO BOOMS: INT ODUCTORY U TO R U D N tl �.;./ ll U L ll Fl A _ u D O 11 V' Bids shall be typewritten or whiten in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full lames of all partners and must be signed with the partnership name by one of the members of the partnership r by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid oy a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Controller/Purchasing Director, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller/Purchasing Director for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upor written request to and approval of the Weld County Controller/Purchasing Director; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), the successful bidder's response, and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County may require a separate contract, which if required, has been made a part of this RFB. 4. SUCCESSFUL IDER HIRING PRACTICE: ILLEGAL ALIENS: Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the F -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or en:er into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake ore-empkyment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with n illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving B2000057 2 notice. Successful bidder shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the B2000057 3 successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. I. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. B2000057 4 N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or B2000057 5 in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld X. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller/Purchasing Director by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own B2000057 6 expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this B2000057 7 Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. B2000057 8 SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING: Scope of Work A. The proposed project will be to complete an Update of the Weld County Hazard Mitigation Plan (HMP) that meets the requirements of the Disaster Mitigation Act (DMA) of 2000, 44 CFR Part 201.6 and the most current Federal Emergency Management Agency (FEMA) "how-to" planning guidance. The plan will meet the most current FEMA Local Mitigation Plan Review Tool requirements. In addition, the plan will be aligned with the current State of Colorado Hazard Mitigation Plan. B. This will be a multi -jurisdictional plan. At a minimum, the following cities, towns, and special districts are anticipated to be participating jurisdictions (as defined by FEMA) in this multi -jurisdictional plan update: Weld County Town of Ault City of Brighton City of Dacono Town of Erie City of Evans Town of Firestone City of Fort Lupton Town of Frederick Town of Garden City Town of Gilcrest City of Greeley Town of Hudson Town of Keenesburg Town of Kersey Town of LaSalle Town of Mead Town of Milliken Town of Pierce Town of Platteville Town of Severance Town of Windsor B2000057 9 *The Current Weld County Hazard Mitigation Plan can be viewed at WWW.weldoem.com C. Weld County will procure a contractor with FEMA grant funds to facilitate the planning process, identify the data requirements, conduct research, develop and facilitate the public input process, document the planning process, produce the draft and final plan document, and facilitate the plan adoption process. The contractor will be responsible to the Weld County Project Manager for the following four stages: Organizing Resources; Hazard Identification and Risk Assessment (HIRA); Developing a Mitigation Strategy; and Plan Adoption, Monitoring & Evaluation. The contractor will maintain its project management role until FEMA approves the plan update. The contractor will assist the Weld County Project Manager, as necessary, with documentation for grant management, to include quarterly progress reports and reimbursements for contractual fees., D. Plan Development Tasks. The proposed planning project has five tasks: 1) Task 1. Organize Resources. The plan will document the planning process used to develop the plan update and how the plan will be maintained within a five-year cycle, including the following information: a) Weld County will establish a planning team to oversee the development of the plan. The planning team will include representatives from: participating jurisdictions, local elected officials, local and regional agencies involved in hazard mitigation activities, agencies that have the authority to regulate development, neighboring communities, and other public, private, and non-profit interests. b) Each jurisdiction's participation in the planning process and how they met FEMA's participation requirements. c) An action plan, involving a variety of methods, for public involvement and comment during the plan development tasks and a public review/comment period. The plan will document both the process and results. d) Which plans, studies, reports, and technical information were reviewed and incorporated. This could include local comprehensive plans, local ordinances, Capital Improvement Plans (CIPs), warning systems, Community Wildfire Protection Plans (CWPPs), public education initiatives, local building codes and zoning ordinances, Floodplain Management Plans, and others. e) The participating jurisdictions' implementation and maintenance of the current plan since FEMA's approval. f) How each jurisdiction will continue public participation and monitor, evaluate, and update the plan within a five-year cycle. 2) Task 2. Hazard Identification and Risk Assessment (HIRA). The updated plan will include an assessment of the changes in development in hazard prone areas and how the vulnerability of each jurisdiction has been affected. The updated plan will also include hazard events that have occurred and any other appropriate changes in data and analysis since the last plan was developed. The HIRA will include the following information, at a minimum: a) Updated or new descriptions of the natural hazards (and additional human -caused or technological hazards if so desired) affecting each participating jurisdiction, as needed. Analysis of how hazards vary across jurisdictions, if applicable. b) Updated information on the location, extent, and previous occurrences of each hazard affecting each jurisdiction. c) Updates on any hazard events that have occurred since the last plan date. B2000057 10 d) Updated information on the probability of future hazard events. e) An overall summary for each jurisdiction's vulnerability to each hazard. Rate the impact, for example high, medium, or low and explain the rating system used and the process followed to achieve the ranking. f) For each jurisdiction, describe in general each hazard's impact on buildings, infrastructure, critical facilities, and the vulnerable population. g) Describe vulnerability in terms of types and numbers of National Flood Insurance Program (NFIP) insured properties, to include repetitive loss (RL) and severe repetitive loss (SRL) properties, located in the identified hazard areas. Include information regarding insured values and previous claims. h) Include the most current FEMA Flood Insurance Rate Map (FIRM) in plan, if available. i) Based on best available data, provide updated information on the vulnerability of existing and future buildings, infrastructure, and critical facilities for each jurisdiction. Specify the types and numbers of buildings, infrastructure, and critical facilities. j) Based on best available data, provide estimated potential dollar losses to vulnerable structures, describing the methodology used to prepare the estimate. k) Based on best available data, describe vulnerability in terms of land use and development trends. I) Based on best available data, analyze the economic impacts from potential hazards. m) Based on best available data, describe how potential climate adaptation may impact each jurisdiction's current and future vulnerability to specific hazards. n) Document each jurisdiction's existing authorities, policies, programs, and resources related to hazard mitigation, and its ability to expand on and improve these existing tools. 3) Task 3. Develop a Mitigation Strategy. Contractor and each jurisdiction will participate in the development of a mitigation strategy that reflects the results of the risk assessment and includes the following: a) Overall goals for reducing risk in the planning area. The participating jurisdictions may also create objectives as part of the mitigation strategy. The plan will describe how the planning team reviewed, and if applicable, updated the goals and objectives. b) The plan update will describe mitigation actions in the current plan, identifying which are complete, incomplete (and why), deleted, or continued for each jurisdiction. c) Specific mitigation actions and projects to reduce the impacts identified in the risk assessment, with an emphasis on new and existing buildings and infrastructure for each jurisdiction. There must be new identifiable action items for each jurisdiction seeking adoption of the plan. d) A description of each jurisdiction's participation in the NFIP and continued compliance with NFIP requirements, as appropriate. e) A description of how the jurisdictions will prioritize and implement the mitigation actions identified for each jurisdiction. 4) Task 4. Plan Adoption, Monitoring, and Evaluation. The plan will describe a process for adopting, monitoring, and evaluating this plan update, to include B2000057 11 a) The method and schedule for monitoring and evaluating the plan, including progress on action items, updates to the HIRA or mitigation goals and objectives, and adding new mitigation actions before the next plan update. b) The process to incorporate the mitigation plan into other local planning mechanisms for each jurisdiction, and how the previous mitigation plan elements were incorporated into the same. c) A strategy for continued public participation. d) Weld County's contractor will submit the draft plan and completed FEMA Local Mitigation Plan Review Tool to the DHSEM Mitigation Planning Team for review of compliance with FEMA HMP requirements. DHSEM will forward the plan to FEMA Region VIII for review and Approvable Pending Adoption (APA) status. The contractor will make revisions to the plan as required by DHSEM and FEMA (Note- These changes may be required after final payment is made to the contractor in order to maximize the grant award, but final payment does not relieve the contractor of delivery of a FEMA approved plan). Upon receiving APA status, all participating jurisdictions will formally adopt the plan and provide their resolutions of adoption to DHSEM within three months. DHSEM will provide local resolutions to FEMA for final plan approval. 5) Task 5. Grant Management. Weld County, contractor and participating jurisdictions' staff will assist the County Project Manager, as necessary with the following tasks: a) Grant application development. b) Setting up grant documentation and accounting upon award. c) Consultant procurement and compliance with local, state, tribal, and federal procurement rules. d) Documenting and submitting quarterly progress reports. e) Documenting grant reimbursements, close-out, and records maintenance. Performance Period This scope is valid for services performed during the period from the date of contract signature to February 28, 2021. Sample Project Timeline 1. FEMA approval of this HMP update is desired before February 19, 2021. To achieve that, the following project milestones and deadlines will apply: 2. Develop Planning team and schedule Community outreach meeting by Feb 28, 2020 3. Update Risk Assessment for the County and participating communities (HIRA) June 2020 4. Help to complete Mitigation Strategies for each jurisdiction participating in the Planning Process by August 2020 5. Draft for planning committee review by 9/14/2020. 6. Revisions from planning committee review completed by 10/5/2020. 7. Draft for public review presented by 10/7/2020. 8. Revisions from public review completed by 10/28/2020. 9. Final draft submitted to DHSEM for state review by 10/30/2020. 10. Revisions from DHSEM completed and plan submitted through DHSEM to FEMA by 11/20/2020. B2000057 12 r Qualifications The chosen contractor must have a clear understanding of the goals and objectives of the project and significant experience identifying hazards, risks and vulnerabilities and prioritizing mitigation based on probability and severity of impact. The firm must also have an understanding of Colorado government, including Title 32 Special District authorities and responsibilities. Finally, due to the 2013 flood disaster in Weld County, the firm must have an understanding of floodplain management and mitigation specific to river corridors. References Provide a minimum of three (3) governmental entities that your firm has worked with in the past three (3) years providing hazard mitigation planning services. Provide a sample hazard mitigation plan that your firm has worked on with a governmental entity, if available. Proposal Submittal Requirements Your proposal should contain the following information: Firm(s) name, size and related experience on similar projects a Proposed Scope of Work — Even though your proposal should include all of the steps outline in this proposal, you are encouraged to develop a work program for this project that you feel will best meet Weld County's objectives as you understand them • Qualifications of key personnel to be assigned, and the identification of a Project Manager 4 Proposed lump sum cost for achieving the scope of work as defined in the proposal • A schedule of tasks in order to meet the expected deadline O A copy of a Hazard Mitigation Plan the contractor has completed within the last year ® Proof of eligibility from the System of Awards Management at SAM.gov. Selection Process & Project Award The Mitigation Plan stakeholders group, which consists of county, municipal and special district partners, will evaluate the submitted proposals and make a recommendation to the Board of County Commissioners. Selection criteria will be weighted based on: Cost 10 points, scope of proposal 20 points, direct writing experience with hazard mitigation plans 15 points, experience with Large County Planning 15 points, availability of staff to meet time lines 15 points, previous hazard mitigation plan development 10 points, project manager qualifications 10 points, Plan Review 30 points, references 20 points and quality of presentation 5 points. Once a contractor is selected, the contractor shall provide a task completion schedule and indicate the percentage of payment as tasks are completed that shall be made with a 5% retention until completion. The Board of County Commissioners will make the final decision about hiring a firm to complete the Weld County Hazard Mitigation Plan. * The successful vendor is required to sign a separate contract B2000057 13 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #62000057. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS DATE CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. B2000057 14 k Rose Everett From: Sent To: Cc: Subject: Attachments: Michael Garner <mgarner@synergydisasterrecovery.com> Monday, January 27, 2020 9:16 AM bids Michael Garner; Andre Duart Proposal - B2000057 Weld County-HMP-RFP 82000057 Final - Synergy.pdf Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, We are pleased to submit the following proposal to Weld County for hazard mitigation planning services. Please confirm receipt and let us know if you need anything else at this time. "I hereby waive my right to a sealed bid." Thank you for the opportunity, Michael Garner SYNERGY4 DISASTER RECOVERY Lsrl Setting the New Standard Michael Garner Planning Program Manager, CFM, GISP C: 303.710.9498 SynergyDisasterRecovery.com MGarner@SynergyDisasterRecovery.com Submitted by: SYNERGY f' DISASTER RECOVERY Ki Setting the New Standard Bid to Provide Professional Services to Weld County, Colorado Hazard Mitigation P Contact: Michael Garner, CFM, GU' Planning Program Manager Synergy Disaster Recovery, LIC 1530 Findlay Way Boulder, CO 80305 303. 710.9498 mgardner@synergydisasterrecovery.com Proposal to provide a Hazard Mitigation Plan Table of Contents I. EXECUTIVE SUMMARY 2 II. FIRM PROFILE 4 Synergy Disaster Recovery 4 Weld County HMP Synergy Team 6 Project Highlights 8 Past Project References 13 III. TECHNICAL APPROACH 14 Detailed Project Approach 14 IV PROJECT TEAM 28 Organizational Structure 29 Resumes 29 V. PROJECT COST 46 VI. PROJECT SCHEDULE 47 VII. SAMPLE HAZARD MITIGATION PLAN 49 VIII. FORMS 50 IX ADDITIONAL ADD-ON SERVICES54 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 1 [RFP 8000057] Proposal to provide a Hazard Mitigation Plan I. EXECUTIVE SUMMARY January 27, 2020 Weld County Purchasing Dept. Weld County Administrative Bldg. 1150 0 Street, Room 107 Greeley, CO 80631 RE: Proposal for a Hazard Mitigation Plan (REP B2000057) Dear Members of the Selection Committee: SYNERGYr DISASTER RECOVERY Ki The We'd County -Lazard Mitigation Plan (HMP) presents a tremendous opportunity for the County, participatng jurisd ctions, local districts, and other organizations to continue to increase their resilience to natural and human -caused hazards. This plan will enable your communities to guide future budgetary and planning efforts to allow for the implementation of hazard mitigation actions to reduce long- term risk to hazards. Synergy Disaster Recovery (Synergy) br ngs a highly qualified and experienced Colorado team to assist the County with this important update to its HMP. Our team is here to make this community planning process as effortless for participating organizations, while still providing you a custom HMP tailored to each community's needs. The Synergy Tear will handle all aspects of the planning process including plan development, community outreach and engagement, planning team coordination and facilitation, grant management tracking, and conducting an in-depth risk and vulnerability assessment. Our Synergy f ea;n offers Weld County an experienced group of professionals that can provide: • Hazard Mitigation Expertise - Our project team includes nationally recognized, industry leading experts in hazard mitigation and community plann ng. This experience begins with our proposed Project Manager, Michael Garner (CFM, GJSP), who helped guide the successful 2016 Weld County HMP, and has managed FEMA-approved HMP's across Colorado and the Mountain West, including the 2018 State of CO HMP. • Local Knowledge - Synergy is headquartered in Colorado anc has experience working with communities of all sizes from: the west slope, to the front range, and across the eastern plans. 's teaming partner, Logan Simpson, is located nearby in Fort Collins and has led the successful development of dozens of community plans across the front range and eastern plans • Robust Community Planning - Through our team's past experiences, we have learned that each community is unique and requires a custom plan for maximizing community outreach and engagement. We will work closely with each jurisdiction to develop a public involvement plan that ensures transparent and active community engagement. • An Experienced 'Team' - The Synergy Team members have all worked together on community planning projects for over 5 years. This experience in working together will benefit you in developing a plan you can implement, ensuring transparency throughout the entire planning process. Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 2 [RFP 8000057] Proposal to provide a Hazard Mitigation Plan A Custom Plan & Planning Process — Our team will not deliver a cookie -cutter plan. Instead, we will tailor both the plan document — and more importantly the planning process — to each community. We do not simply provide a `check the box' plan, we develop a true community plan to assist the entire community in resiliency. • A True Partnership — While the Synergy Team plans to perform most the 'heavy lifting' for this project, it is vital that there is a true partnership formed between our project team and participating organizations. The only way to develop an actionable HMP is through close coordination with and active participation by those communities planning to adopt this HIV, which we will assist in fostering Capacity— The timing of this project aligns with our team's other commitments perfectly. Our proposed staff will be available to fully assist Weld County as needed throughout the project timeline. Plan Farniliari Synergy Team members learned a lot during the 2016 Weld County HMP project. We will build upon those lessons learned during this project, leveraging knowledge that no other consultant can bring to this project. Our team of experts will successfully update and revise the Weld County HMP to meet and exceed all FEMA, State, and, most importantly, local requirements and expectations. This project presents an excellent opportunity for building mitigation awareness and developing effective strategies for Weld County and its communities and districts. This updated HIV'P will empower your communities to reduce their local hazard risks and advance their broader community development goals. Sincerely, Synergy Disaster Recovery Michael Garner Planning Program Manager, CFM, G1SP lQaq er j)Synergyas sterRecovercor 303.710.9498 Andre Duart President ADuart@SynergyDisasterResoart 954.455.8084 357 S, McCaslin Blvd ® Louisville, Co 80027 www.SynergyDisasterRecovery,com Submitted by: Synelgy Disaster Recovery Submitted to: Weld Count Colorado fRFP B0000571 .2 Proposal to provide Hazard Mitigation Plan IL FIRM PROFILE Synergy Disaster Recovery (Syne ,�=.':) welcomes the opportunity to assist Weld County, including local jurisdictions and districts, in the development of their updated Hazard Mitigation Plan (HMP). Our proposed project team provides some of our country's leading mitigation planning, community planning, and technical hazard experts who are thrilled to support the County. Our focus will be on assessing current and future risks to hazards - and more importantly - defining an updated mitigation strategy which implements long-term actions to reduce or eliminate those risks. The Syn f gy Team is confident that our proposed technical approach wi I meet and exceed the needs of all stakeholders, in addition to all FEMA requirements for an approvable HMP. Our team and personnel qualifications highlighted in this proposal will demonstrate our capabilities to develop an innplementable HMP that aligns with each community's needs and character. We encourage the selection committee to reach out to our past project references to hear, firsthand, how our team has assisted similar communities in developing an HN'P to help increase their resiliency to hazards while considering the ever -evolving future conditions that all communities face. Synergy Disaster Recovery S nom, -P , i. ,r�..M,� REtcr '..._°: is a women -owned , . _:�,.�.: � , ,. .., �� ,ar , i , emergency management firm that provides essential resources to state and local DISASTER RECOVERY', �. ``,�. governments to avoid a secondary disaster as they prepare for and recover from disasters. Established in 2019, our tight -knit staff of twelve has overseen billions of dollars in recovery projects throughout the country, including: Colorado, Florida, Texas, California, Kentucky, Rhode Island, Massachusetts and Connecticut. We specialize in providing consulting services related to preparedness/planning, response, recovery, and mitigation for our clients with a focus on FEMA Public Assistance (PA); 404 and 406 Hazard Mitigation Grant Program (HMGP); Federal Highway Administration (FHWA) Emergency Relief (ER) Program; Community Development Block Grant Disaster Recovery (CDBG-DR); and Natural Resources Conservation Services (NRCS). Headquartered in Louisville, Colorado, our vision is to "Set the Standard in Everything We Do." Our staff has been consistently recognized throughout the industry for its innovative thinking and customer -focused delivery. Emergency Management Solutions We have assembled a team of hazard mitigation professionals with a solid background in community planning, public engagement, floodplain management, hazard risk, and vulnerability assessments, Our mission is to empower our clients by developing products that reduce post -disaster costs, increase efficiency, and improve community resiliency. We believe that all municipalities should have a robust hazard mitigation strategy as a backbone for all current and future planning efforts. Our intimate knowledge of local government business processes, community planning, hazard assessments, and GIS analysis gives us the insight to deliver a community -supported, irnpiementable hazard mitigation plan. We will coordinate closely with all participating entities to perform localized risk and vulnerability assessments, facilitate true community engagement, and develop a robust hazard mitigation strategy to serve as a roadmap for increased local resiliency, Submitted by; Synergy Disaster Recovery Submitted to: Weld County, Colorado 4 jRFP B000057) Proposal to provide a Hazard Mitigation Plan We provide complete solutions for local, county, and state governments, as well as the private sector, Avoiding disasters altogether is impossible, but careful planning can lessen their effects. We always look to "Set the New Standard" and find innovative solutions to address the unmet needs of each client. Our capabilities include; Q Comprehensive Hazard Mitigation Planning Q Community Wildfire Protection Planning Q Community Rating System (CRS) Program Support Q Hazard Risk and Vulnerability Analysis Q Disaster Modeling Services Q Grant Management Q Threat and Hazard Identification and Risk Assessments (THIRA) Q Emergency Preparedness Program Development Q Continuity of Operations and Emergency Operations Planning Q Development of Homeland Security Exercise and Evaluation Program (HSEEP-compliant exercises) Q Policy & Strategy Consultation (Pre- and Post -disaster) Q Policy and Procedure Development Q Training Q information Technology Solutions Q Hazard Modeling and Scenario Development Q Geographical Information Systems (GIS) Support) Q Debris Management Q Debris Monitoring Q Preliminary and Critical Infrastructure Damage Assessments Q Post -Disaster Technical Support Q FEMA Project Worksheet Development Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado (RFP 80000571 Proposal to provide a Hazard Mitigation Plan Weld County HMP Synergy Team is proud to have formed a project team with two other industry -leading firms for this HMP. We believe our team can provide Weld County with all of the expertise needed to produce an HMP that exceeds FEMA requirements and more importantly, delivers a comprehensive planning process and final plan that meets all of Weld County's expectations. 6 6 Logan Simpson is a planning, design, and IFL 0 G AN SIM P SON environmental services firm with 30 years of experience, We have offices in Fort Collins, Colorado, as well as 6 other locations throughout the Western US, Our Community Planning Team translates our client communities' needs, wants, and desires into implementable plans and designs that improve and protect the quality of life. Our designs balance protection of important natural and cultural resources with appropriate public use and enhance citizen safety and accessibility. Our planning services include general planning and policy development, open space and recreation master planning, parks master planning and design, trails planning and design, resource management planning, community wildfire protection planning, area drainage master planning, and shooting facility planning and design. Specifically, planning staff are experienced in the preparation of general plans, unified development codes, updating zoning and subdivision regulations, and planning department administration citizen participation, and graphics/GIS mapping. The Logan Simpson Team has the technical experience and available staff to dedicate to advanced and basic land use development review services and provide support for the County's planning staff throughout the planning process. With a staff of more than 25 multi -disciplined employees in our Fort Collins office, we have the depth of experience and bench strength to not only guide planning, but to create graphics, handouts, presentation materials, and documents; coordinate, attend, and facilitate public and board meetings; and to work with County planning staff on the formulation of process graphics and FAQ documents. Their team has long been working with municipalities to manage comprehensive planning, land use, and zoning/code updates. Their firm and staff's experience working with other jurisdictions to provide similar scopes and services includes multiple orojects working alongside Larimer County including the Big Thompson Canyon Recreation & Conservation Assessment, the Larimer County Comprehensive Plan for Community Development, Larimer County Fairground and Natural Resources Master Plans, and the Larimer County Open Lands Master Plan Map, I(2: ta ncs Founded in 2003, iParametrics is an SBA -qualified small business headquartered near Atlanta, Georgia with offices in New Jersey and North Carolina. We deliver a diverse range of homeland security, emergency management, disaster recovery, data analytics, physical security and cost engineering services to a broad range of federal, state and municipal clients throughout the country. This experience includes working with numerous Federal agencies and 300+ cities, counties, townships and parishes and their lifeline utilities throughout the United States. We have extensive experience developing and conducting comprehensive risk assessments, preparedness reviews and plan development for clients throughout the United States, Since 2005, iParametrics has been a subcontractor under the Department of Homeland Security/FEMA Public Assistance (PA) Program supporting emergency management and disaster recovery operations throughout the United States. We have assessed aamages and supported the recovery of over 200+ cities, counties, townships and parishes. Submitted by: Synergy Disaster Recovery Submitted to; Weld County, Colorado 6 [A FP 8000057) { HMP Exp atience Proposal to provide Hazard Mitigation Plan The following graphic depicts state and local HMPs that our Planning Program staff have developed across the Nation since 2010. SD rtiE TX MSSrrco XS OK MN U 250 500 Single or Multi -Jurisdictional HMP * State HMP MS LA f NY TN At GA Miles V PA VA NC VT NY M C As all our projects are all FEMA-Approved or near complete, this Weld County HMP project is a perfect fit for our team's current workloads. We will be able to fully commit our resources to this project from day one. Much of our Synergy Team is located in nearby Larimer and Boulder Counties, should any unexpected in -person meetings or events be required. Synergy encourages the selection committee to contact our project manager's and project team's past clients to hear, first-hand, how responsive and available our project team is, ..':A1W'MfR!MYCCMjlebt l.Ntn RCRMfW)1ult..... 14444* r`MYIMhiIiMYtlfY:..L..t*Le..VinalareeuMitd1ltgalw c(S411W4N/OYW[N4'aMIJOE;retMwr.th. Submitted by: Syneigy Recovery Submitted to: Weld Count Colorado [UP fOOuJL57] 7 Pr pose/ to provide a Hazard Mitigation Plan •vv r , •arn�. mry S «_.. w... _.-nr.a.:v e+nwwue..ew•.mr. �,.,..._:. t...�:...a Project Highlight frn5nrarrIW:nnaCCe:Av aa^^"..r.+a^ A..e eaRv mwYvwbY+w✓iuwro-' .nVuenack Hazard Mitigation Plan Update Division of Homeland Security and Emergency Management, State of Colorado ..t T;'•; Michael Garner recently served as the project manager and lead planner supporting the State of Colorado in updating their State HMP (2018). This included the development of a robust hazard identification and risk assessment section. Profiling 33 natural and human -caused hazards, this risk assessment will serve as the baseline for several other State planning documents in addition to local HMPs. Much of the planning project's focus was to develop a successful mitigation strategy and to clearly show integration across the State's planning processes. Development of this updated mitigation strategy resulted in the identification of over 30 mitigation actions whose champions span across most every State department. A detailed plan maintenance and integration process was also created and documented as part of the State HMP. The intent was to ensure this serves as a 'living' plan that will evolve over the next five years. Previously in 2013, Mr. Garner also assist the State in developing an updated risk and vulnerability assessment that was utilized in the State's 2013 State HMP, Profiled in Local Mitigation Pions Submitted by.• Synergy Disaster Recovery : . Submitted to: Weld County, Colorado (REP 80000573 Project Features HMP Meeting Facilitation and Plan Development GIS Mapping Hazard Risk Assessments Vulnerability and Capabilities Assessments e Mitigation Action Development HAZUS Analysis Comprehensive Plan Review and Analysis ,T. Local HMP Integration Enhanced State Mitigation Plan 3 .e 4, ';'7h ti 'ft '~J a Y V t y&a to* rdikis•-,b0 .. mf Y.....lnIwa=ntv e...e.fwnt*Pi.A..eV w.ge ILL 8 Proposal tprovide a Hazard Mitigation Plan . i .. _. MPY•!Y`tC['fG'MS��T1 E. '4MY_`C" VY�ne Hazard M i ig tl n Plan Update Ouray C Linty, Colsrado Mr. Garner also served as the project manager and lead planner for Ouray County's hazard mitigation plan, which received FEMA approval in December 2019 without any FEMA suggested edits or comments. This successful HMP was completed on budget and according to the proposed schedule, and proved to be a successful community planning effort. Mr. Garner coordinated closely with the planning team to bring together collective data and resources to analyze risks and vulnerability throughout the county, The HMP and planning process treated each jurisdiction individually resulting in their own localized section of the resulting planning document. Local risks and vulnerability were considered and analyzed to evaluate essential strategies to reduce short and long-term risks to lire, property, and the environment. Mr. Garner facilitated a series of in -person workshops throughout the Project Features HMP Planning and Outreach GIS Mapping • Hazard Risk Assessments Public Involvement Plan Planning Team Workshops t.. Vulnerability and Capabilities Assessments Mitigation Action Development HAZUS Analysis Completion of Local Mitigation Plan Review Tool planning process, He was in constant communication with the county lead and planning team throughout the project. He led all research and developed the main body of the H MP along with the individual jurisdictional appendices with hazard profiles, risk and vulnerability assessments, and critical infrastructure descriptions. ray C u n ty Multi -Hazard Mitigation Plan Comprehensive Update 201g Prepared by Ouray County with professf anal planning assistance provided by CDR Maguire Submitted by: Syn y Disaster Revery i Hazard profiles included sixteen natural and human -caused hazards ranging from severe winter storms and blizzards to hazardous material incidents. The culmination of the project resulted in the development of local mitigation strategies specific to each jurisdictions' exposure and impacts by identified hazards, This plan included identifying and analyzing a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with emphasis on new projects. This plan also included a thorough review of all other existing County and jurisdictional plans, to ensure plan integration across all planning efforts and to avoid conflicting mitigation strategies. Submitted to: Weld County, Colorado [RFP 8000057] 9 Proposal to provide a Hazard Mitigation Plan Hazard Mitigation Master Plan Region ill (Albany and Carbon Counties)/ Wyoming Mr. Garner led creation and development of Region III's hazard mitigation plan. This plan was able to meet project budget and schedule, and was approved by FEMA, without state or FEMA comments, in December of 2019. This planning process helped to establish a hazard mitigation strategy that included input from all jurisdictions across the two counties. Major tasks included data collection and analysis, risk and vulnerability assessments, detailed public involvement, and development of a plan that included a wide-ranging mitigation strategy and implementation plan. The ultimate purpose of the project was to develop a region -wide mitigation strategy that allows each County to plan and implement short- and long-term mitigation projects as they works towards building resiliency. The result of this planning process led to status updates on 94 previous mitigation projects identified in the previous plans, in addition to development of 23 new projects. Bablel RANO tin AIM/ PI County continues work updating hazard mitigation plan P •N. . Pl t,t 1 . n 4 I Pro Fun Co/+ Project Features Full risk and vulnerability assessment, including separate critical facility analysis Community -centric hazard and community profiles were developed • Hazus modeling and information was developed for the hazards of flood and earthquake a Development and implementation of a project -specific Public Involvement Plan. An in-depth community mitigation capabilities survey was conducted and utilized as part of the mitigation strategy development Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 8000057] 10 Proposal ts provide a Y.. Comprehensive Plan andMountain Resilience Plan, Hazard Unmet Needs and Community Frafifty Study Larimer C un Colorado The Synergy ni"...`:an has a great deaf of experience working in and around Larimer County. Collectively and individually, we have completed many successful panning projects in Larimer. A summary of these efforts include: Comprehensive Plan and Mountain Resilience Plan Logan Simpson lead the development of Larimer County's new Comprehensive Plan is a policy document that establishes a long- range framework for decision -making for the unincorporated areas of the County. Proposed project manager Michael Garner also contributed to this project. Phase 1, the Mountain Resilience Plan, focused on over 850,000 high risk acres and five river canyons that lead to Estes Park, Rocky Mountain National Park, a ski resort, and other tourist destinations in Northern Colorado, Following the catastrophic 2012 High Park Fire and 2013 floods, the County and its jurisdictions conducted numerous planning efforts and studies to benefit ail aspects of the community. In addition to these county -led efforts, non-profit organizations prepared five watershed plans for all of the major rivers in Larimer County. The Mountain Resilience Plan was tasked with improving land use resiliency for future hazard events, accommodating the expected population growth and associated development, as well as synthesizing and building upon recommendations from recent planning efforts that were spurred by these disaster events, in order to anticipate and mitigate the increased social, economic, and environmental risks that the County faces. Hazard Mitigation Plan itl ation Plan Update, Project Features Robust risk assessment addressing all natural and human -caused hazards impacting the county CRS alignment to allow the City of Fort Collins to earn credits as part of the HMP Formal plan adoption by numerous special districts Detailed one -page Mitigation Action Guides detailing each mitigation action One of its kind community fragility study in-depth post disaster community needs assessment Comprehensive Plan update aligned to the States Resiliency Framework The first phase of the plan created the opportunity for unincorporated communities in western Larimer County to establish a vision and capability to prepare subarea plans in the future. it emphasized resiliency policies and best practices, resulting in an evolving document that provides initiatives and planning took to support communities throughout the County. During Phase 2, Larimer County mirrored the Mountain Resilience planning process for the eastern plains of Larimer County and created a county -wide Comprehensive Plan, Through a set of guiding principles and implementation strategies, the comprehensive plan provides policy guidance for future development, public services, and environmental protection. Larimer County incorporated resiliency strategies in both phases of the Comprehensive Plan process to proactively mitigate disaster impacts and provide the capacity to continue supplying critical goods and services during emergency situations and throughout recovery. This pre -positions the County to re -assess traditional hazard mitigation, as it expands community preparation to the distribution and location of land uses, mobility options, buffering and siting requirement, growth patterns, provision of services, and regional coordination. Submit* by: *edgy y Disaster Recovery '+bAms.A.AANNV4AAAAANAAWAWYWWWYutaAAP tAA'mot WMo� Submitted to: Weld County, Colorado {RFP 8000057/ rnYMrtTn V ll4.P4.4Ye0.T.anY 11 .�1wrr u..wmw.W+ »vaxrsaare, Hazard Mitigation Plan trrtneenten Proposal to provide Hazard Mitigation Plan Synergy's Mr. Garner served as project manager and lead planner as he assisted Larimer County and all participating communities in updating their hazard mitigation plan. The project's inclusive planning process was led by a diverse planning team of representatives from local jurisdictions, special districts, and local and regional agencies and organizations. We performed an in-depth risk and vulnerability assessment for all hazards profiled in the plan, This information, coupled with jurisdictional capability assessments and the previous plan's mitigation project implementation, aided in the development of an updated and enhanced mitigation strategy. This plan was reviewed and approved by FEMA and adopted by participating communities. Unmet Needs and Community Fragility Study 'yne.rg s Teasr members also worked on the development of an Unmet Needs and Community Fragility Study for Larimer County, led by S ne gy s k.;1 he ;t.. This unique project helped to build two important pieces of documentation for the County. The unmet needs portion helped to identify, and document remaining needs and gaps identified during the post -disaster recovery efforts of two recent federally -declared disasters: the 2013 floods and the 2012 High Park Wildfire. The first of its kind fragility study consisted of interviews and surveys across local and county governments, special districts, non-profit organizations, and the general public. The resulting fragility report is intended to help communities throughout the county to identify components of sustainability, so they can work towards becoming more resilient to future disaster events. Submitted by: Synergy Disaster Ramey y Submitted to: Weld County, Colorado (RFP 8000057] 12 f i 3 Past Project eferences Proposal to provide a Hazard Mitigation Plan Synergy can provide references for any of our Firm's and Planning Program staff's current or past projects, including those of our team members, Logan Simpson and iParametrics. Below are recent references for our team that we encourage the selection committee to contact: State of Colorado Patricia Gavelda State and Local Hazard Mitigation Planning Manager Phone: (970) 749-8280 Email: pair cagaveIda@.state c€ .us Services: Hazard Mitigation Plan Wray County, CO Glenn Boyd Emergency Manager Phone: (970) 325-7273 Email: gboydflouraycountyco.gov Services: Hazard Mitigation Plan Region III (Albany and Carbon Counties), WY Melinda Gibson State Hazard Mitigation Officer Phone: (307) 777-4914 Email: lellt da. ,ibsoncpwyoespy, Services: Hazard Mitigation Plan Local County Project References: 0 Aimee Binning, Albany County Emergency Manager, 307-721-1815, a intro f,. .t • v.�ui Ron Brown, Interim Carbon County Emergency Manager, 303-845-3028, ronbr.:own@carbonwy.cor brinier County, CO Lori Hodges Director of Emergency Management Phone: (970) 498-7147 Email: lrhodgcs CO larimernorg Matthew Lafferty Principle Planner Phone: (970) 498-7721 Email: laffermn@cojarimer,co.us Services: Hazard Mitigation Plan, Unmet Needs and Community Fragility Study, Comprehensive (Mountain Resiliency) Plan, Public Assistance, Debris Monitoring tnelittta.toalt_ Submitted by 'new Disaster Recovery Submitted to: Weld County, Colorado [RFP 9000057] 13 Proposal to provide a Hazard Mitigation Plan • Ills TECHNICAL APPROACH Synergy has significant experience with hazard mitigation planning, both with Colorado communities and across the Nation. Our team has been involved in hazard mitigation plan updates within the State and understands the expectation and requirements of the Division of Homeland Security and Emergency Management (DHSEM) and the Federal Emergency Management Agency (FEMA). Our experience allows us to anticipate potential issues before they become problems and will allow for the ultimate development of a FEMA-approvable HMP within the budget and timeline presented in this proposal. We understand that the overall purpose of the HMP is to decrease the vulnerability of the residents, governments, businesses, and institutions of the community to the future human, economic, and environmental costs of natural and human -caused disasters. To this end, Synergy will assist Weld County in developing, monitoring, implementing, and maintaining a comprehensive plan for hazard mitigation. The primary purpose of the proposed project is to update the County's HIMP, pursuant to the requirements of the Disaster Mitigation Act of 2000 (DMA). Synergy's approach to developing the plan will follow FEMA's guidance outlined in the Local Mitigation Planning Handbook, Local Mitigation Plan Review Guide, FEMA-386 "How -To" mitigation planning series, and other recent industry publications. Value Add a CRS: This planning effort could potentially allow participating or interested jurisdictions to earn credits for FEMA's Community Rating System (CRS) program. CRS participants are eligible for flood insurance discounts for a community's businesses and residents. Synergy is happy to discuss this topic further if there is community interest, Detailed Project Approach RASA...�. u�...w i Minis is tiie The following pages further break down the Synergy Team's project approach into five distinct, yet interrelated, tasks. These tasks help to build upon and expand the requested Scope of Work detailed in the Request for Proposal. This project approach will result in a FEMA-approvable HMP, in addition to a robust, transparent planning process and a resulting implementable mitigation strategy. Synergy's goal is to help the County and its communities develop a true community plan to integrate into other planning and budgetary processes. monov,..,, wn'.wiet.el. auptp. nnMHnYn •� ".. �nosow.w�na...n�oP.wwnew Submitted by: Syne," Master Recovety Submitt to: Weld County, CoIoido 14 (RFP 8000057) . Proposal to provide zard Mitigation _ Plan v+�hFT*•Ivt• li uw<Mw+u.w�w•wWOW melY.�v. , �I�+`W..• �.v.«wr.*Ow.vr. vn`N Task 1: Organize Resources Pre -Kickoff Meeting: Upon award of the contract, Synergy will schedule an in -person project are -kickoff meeting with the County, jurisdictional, and special district project representatives, and any other relevant parties to: Review and further refine, if necessary, the project scope and schedule; Discuss coordination with participating organizations and individuals who should be invited to serve on the local planning team; Establish clear participation standards for all plan participants; Gather initial data, studies, and documents; Clearly define roles and responsibilities of the Synergy i ()firm the County, and all adopting jurisdictions and entities; Identify other in -process or recently completed local planning efforts; Review FEMA comments and recommendations on the current HMP; Discuss an initial public involvement strategy; and Set a date for the kick-off workshop with the planning team. Additional helpful topics to consider, based on Synergy's past HMP project work, could also include: Initial conversations about hazards to profile; 0 Discussion about the best locations to hold planning team workshops; Identification of any potential project delay causes and resulting solutions to mitigating them; 9 Project communication and messaging preferences; 0 Lessons learned from other Synergy HMP projects and recent Weld County and jurisdictional planning processes; and • Identification of additional critical regional stakeholders to be involved in the planning process. Synergy will have regular communication with the County project representative, including at least monthly in -person or virtual meetings as well as verbal or e-mail status reports, starting one week after the kick-off meeting, supplemented with written monthly status reports. This communication will help keep the project on task and schedule. Kickoff Workshops: Synergy will help prepare for and facilitate a series of in -person kickoff workshops with the planning team. To maximize participation, we propose having multiple planning team kickoff workshops, scattered across the County. Further details will be worked out during the Pre -Kickoff, but a total of four (4) workshops will be spread across two days. If necessary and technologically able all project workshops can also utilize conference call and webinar capabilities for those that cannot attend in person. At these workshops, the S'inergy Team will learn about how the planning team views the HMP update processes and present information on p anning regulations, participation requirements, as well as the project scope and schedule. We will also review past HMP maintenance and plan integration activities, 1eR'MR "Vinsav-9.E/ a .+F..vl,K#19hPaSt. ieY16en4/. EMOrY.Aoe%fln aMertd.m.o.:.w.aa:uwsann.... '.ty x+—: tilt, .Ym usn+.+uR� w.ruvcaa'am�r�ru..vWw:w.uuWA�%aMuwtlM1'fA+M.1W!l:�Mi!G urnxw4vaw,a.w Submittal by: Synergy Disaster Recovety Submitted to: Weld County, Coiondo [RFP B0000571 15 924' bbl. bIM1V'vM'Vakrr YnIM^TTP,pr .OrM rvVNAngNMM/0Inat. .ve Proposal to provide a Hazard Mitigation Plan discuss recent hazard events since the last plan, discuss the public involvement plan, and request input from the planning team relating to best available data to use in the risk and vulnerability assessment, Most of the topics addressed during the pre -kickoff meeting will also be shared with the planning team. Prior to the workshops, will be closely coordinating content with the County's project representative and others as necessary. Coordination with Other Entities: DMA regulations require that the planning process include other departments, agencies, and organizations. Representatives from other local, regional, state, and federal agencies and departments may be asked to join the planning team or to provide data and input during the planning process. The planning team will also identify critical stakeholders to involve in the HMP. These may include state and federal agencies that have significant interests in and around Weld County or that have information to help support the planning process, Sy n,..ciy will work to continually identify and engage additional stakeholders during the plan update process and adequately document tneir involvement. Other community stakeholder's participation will also enhance the effectiveness of this whole -community plan, will coordinate with the County project manager to ensure that all major organizations and businesses are invited to participate and contribute to the planning process. Public Outreach and Engagement: It makes sense that following the kickoff workshop, Synergy would also leverage this opportunity for initial public involvement activities. Our team will coordinate with the planning team prior to the workshop to identify opportunities to inform ana engage the public regarding this hazard mitigation planning process. Value Add 4.. Public involvement. Strategy; Obtaining input from the leacs of other recent County and municipal planning processes is also a valuable opportunity to build upon past community planning successes. Followin,g:.discussions leading up to and during the kickoff workshops, ,'N flerg'j will draft a final version of the project's Public Involvement Plan. This plan will document the various public touchpoints over the course of the HMX's development, specifying the preferred tools, events, and resources for both outreach and engagement. It will also provide an opportunity to define project messaging preferences (Lai -lingual, print, online, etc.). Syne - s/ will provide a detailed list of these various potential meetings, events, touchpoints, tools, and resources to the County's project representative and the planning team. Deliverables V Ilvolverent Tools Planning. Team. Workshops Social nl.n t, Website Surveys. Newspaper / Radio /TV: Utility bill insert Public postings. Schools Community groups Other public events Project specific events. Other tools and resources Coordination and facilitation of the in -person pre -kickoff meeting Formation of a formal planning team Coordination and facilitation of the in -person kickoff workshops Public Involvement Plan and Initial Implementation (on -going throughout the project) Monthly -in -person Or virtual meetings with County project lead as well as regular verbal and monthly status reports (on -going throughout project) Responsible Parties / Synergy ✓ Weld County ✓ Formally adopting jurisdictions and districts Submitted by: Synergy Disaster Rewvery Submitted to: Weld County, Colorado [RFP 6000057] -a- IS Proposal t, . provide a Hazard Mitigation Plan Planning Team Task 2: Hazard Identification and Risk Assessment ( IRA) 55vn,ert y will work with the planning team to conduct a multi -hazard risk and vulnerability assessment that evaluates and updates all potential hazards that may affect plan participants. This risk and vulnerability assessment is the fundamental building block of mitigation planning. The rest) is of the assessment will be specifically tailored to each jurisdiction and entity adopting the H MP. Data Collection: At the kickoff workshops, Synergy will discuss planning data needed to create this plan successfully. The data will include the best available data related to hazards, risks, vulnerabilities, community assets, mitigation capabilities (e.g,, plans, policies, and programs), and past hazard mitigation projects. We will always attempt to utilize the best possible geospatial (GIS) data when available, which will result in a more accurate risk and vulnerability assessment. synergy will conduct a review of all newly developed or updated community plans, emergency documents, studies, and other related data that should be incorporated, integrated with, or referenced as part of the HMP. This includes review of neighboring hazard mitigation plans that may currently impact other Weld County participating jurisdictions. Through our proposed project manager's (and project planner's) recent work in leading the update to the State's HMP, our team is knowledgeable of best available data sets and ongoing studies that would be relevant to the Weld County HMP. Our team will ensure that this new update aligns to the State HMP. We will supplement this content and data with information from other local, regional, state, and federal sources to ensure the use o₹ best available data to support the planning process. We will work together to identify data gaps and develop mitigation actions to address any deficiencies in the future. A summary of the data used as well as gaps identified will be reviewed during a scheduled monthly progress meeting with the County project lead and incorporated into the Hazard Identification & Risk Assessment (HIRA) workshops, Identified gaps may help to identify and guide new mitigation actions identified in the updated mitigation strategy. project manager produced the current HMP for the Weld County and the current H MP for the State of Colorado. Because of this, we are confident that we can utilize the most current and best available data for the HIRA update. It is important that there are no gaps or conflicting information between the State's HIVP and this updated Weld County HMP. Hazard Identification and Profiles: Svnerwill conduct a thorough review of all existing plans in Weld County jurisdictions, This information, combined with the most recent hazard studies and data available from local, state, and federal sources will allow our team to fully profile all potential hazards. Not only those hazards currently identified for the County and its jurisdictions, but also cross-referenced to the natural and human -caused hazards identifiea in FEMA's planning guidance and the recently updated State HMP. We will develop a risk assessment for each identified and prioritized hazard. This hazard profile and risk assessment will include a description of the hazard, its location, extent, potential impacts, previous occurrences, and the probability of future events. Recent hazard and disaster events since the previous plan was last approved will be researched and included in the appropriate hazard profiles, Submitted by, Synergy Disaster Recovery Submitted to; Weld County, Colorado (RFP 8000057) 17 Proposal to provide a Hazard Mitigation Plan GIS Mapping and Analysis: 1-.iyril?fiskyJ has significant experience in using Geographic Information Systems (GIS) for both risk and vulnerability assessments and graphic presentation. Our GIS specialists will utilize mapping, whenever possible, to provide an illustrative profile of each hazard and how it may uniquely affect each jurisdiction. GIS analyses and mapping may include: A base/overview map The location and extent of hazards to identify hazardous areas Population density to determine vulnerable populations Location of critical facilities and infrastructure to hazardous areas Evacuation routes Land uses in hazard areas and Tornadoes Torn a tom FIEF 'Vag:Audal i'alerRouts development trends to estimate` future building and infrastructure in . hazardous areas 9 Historic places in relation to hazardous areas Repetitive loss areas The location of previous occurrences of hazard events The type and number of existing buildings and infrastructure in hazardous areas • An evaluation of how our changing climate may impact future hazards I.% - -- ax*.13.4rstkh* Retroat%s Steams tc rtsdlcGorts lain c=sirs in Bata County, 1950-1017 rt iscaarmsem=_... Included in the final project deliverables are all data and maps developed for the plan, Thorough documentation of all data used and produced as part of the HMP will be delivered to the County in native, editable forms to include all GIS geodatabases or shapefiles, databases, and related image files. Hazard Vulnerability Assessment: Following the initial risk assessment, `::y;i : ,: will develop a more detailed analysis of the vulnerability of each jurisdiction to specific hazards and the potential impacts of those hazards. Our team will work with the planning team to acquire or develop a comprehensive inventory of buildings, infrastructure, and critical facilities located in identified hazard areas and will display this information in GIS maps, if data permits. The vulnerability assessment will also address the following elements (as data allows): • Impact on people, property, the environment, and government operations Number, types, occupancy, and assessed values of buildings in hazard areas National Flood Insurance Program (NAP) participation All past repetitive flood loss, severe repetitive flood loss, and substantially damaged structures as defined by FEMA and required by the FMA program The economic impact of potential losses Assessment of vulnerable or special needs populations Natural, cultural, and historic resources at risk Land use and development trends/constraints in hazard areas Submitted by: Synergy Disaster Pewveay Submitted to: Weld County, Colorado IRFP 6000057] 18 a - Proposal to provide a Hazard Mitigation Plan The impact of climate change on future hazard events Once the hazards and assets have been profiled and located, will estimate potential fosses for those hazards with available data and established loss modeling techniques. For assets or hazards with insufficient information for evaluating dollar losses, an appropriate ranking scheme will be used to identify those assets most at -risk. We will develop maps and databases and highlight the most at -risk locations for the planning area by hazard, with the intent to show how risk varies across the planning area. We will document all assumptions and methodologies used by our team to generate the risk assessment and will include it in the plan. experienced 25 GIS staff will develop high -quality maps, graphics, and tables to incorporate into the final document. We will work with the planning team to analyze current land use and development trends to assess potential changes in future development for hazard - prone areas and shifts in population that may affect vulnerability. This analysis will be utilized in the mitigation strategies ji, development phase of the process to help make recommendations for future policies. We can also incorporate future climatic conditions assessments, to support the jurisdictions in preparing for how future conditions uI W4T 1%) IP0 i9t) 19o) .-ow mio SIM 24311 Zua Avo.rn EW, a C zoo: VriAl k. ,0 could influence and alter existing (and new) hazards. 0 • FEMA's Hazus Loss Estimation Software: GIS Specialists also have a vast knowledge of FEMA's Hazus software and the complimentary Comprehensive Data Management System (CDMS) to estimate risk, vulnerability, and losses for Earthquake, Flood, and Hurricane hazards. We currently use Hazus 4.2 and CDMS and rely on advanced computing to handle the additional processing power required of these extensive analyses. Our team's research into best available Hazus analysis for Weld County leads us to believe that new earthquake modeling would benefit the project. Therefore, we propose conducting Standard Hazus analysis for the earthquake hazard, Recent Hazus modeling of flood from the 2018 State HMP, is the best available data for the flood nazard. As part of this plan update, our team proposes leveraging this new Standard Hazus flood analysis and data. By utilizing these efforts that the State has already recently paid for, Synergy can reallocate efforts to other project Tasks that could benefit from additional resources (i.e. — enhancing community engagement, streamlining the document, etc). Submitted by.' Synergy Disaster Recovery Submitted to: Weld County; Colorado 1g IRFP 80000.571 Proposal to provide a Hazard Mitigation Plan Value Add — Risk Assessment Analytics LD i aIclrnltl"ICS To help model risk, Synergy has partnered with iParametrics to leverage their analytical capabilities to conduct expanded portions of the Risk Assessment. iParametrics has expert in- house data analytics capabilities that range from business intelligence and data visualization to artificial intelligence and machine learning. They use these tools to conduct extensive hazard risk modeling in support of mitigation planning and security assessments nationwide. To begin to create the Weld County Risk Assessment Analytics, the team will first review any best available county data. This will allow us to understand existing data sets that can be leveraged during the assessment. Next, we will integrate this data into our existing data environment and create integrated Weld County specific environment. This environment will be the foundation for our analysis. The next portion of the assessment involves applying geo-analytical and machine learning techniques to the Weld County Specific data environment. This will allow us to effectively model known and emerging risks and hazards. Using this data we will develop area and facility risk and hazard identification composite scores. These scores will consider historical impacts of hazards on the area, the built environment (specifically including critical infrastructure), and emerging trends/threats. This approach will lay the foundation for data to drive decision making and ensure that future mitigation efforts are undertaken in the areas of greatest benefit, Further, the data provided though these analyses will allow the planning team to make effective decisions that will reduce future disaster risk. The output of this analysis will result in the development of GIS layers that can be integrated into existing mapping tools. Further, we'll be able to produce an overall report that looks at areas of hazard as well as specific infrastructure items, assuming the underlying data is available. Overall, the team will deliver Risk Assessment Analytics that: • Describes the type, location and extent of hazards that can affect the County and local jurisdictions; • Provide as historical analysis and probability of future impact; • Describes each hazard's past and potential impacts on the community; and • Addresses NFIP insured structures, as required by regulation. 20 Submitted by: Synergy Disaster Recovery Submitted to.' Weld County, Colorado jRFP 8000057] 4 Proposal to provide a Hazard Mitigation Plan M. 4 ,a d f. t� .& • Y a Example of Flood Modeling for Austin, TX f eflabilflateggift "-% towiritintiabsted *MwbF.......2_w -,'rf....• r • i.., y...... p.'Vy /Parametrios Disaster Analytics Dashboard Capability Assessment: Pursuant to hazard mitigation plan guidance and per State DHSEM request, Synergy will perform a capability assessment for every jurisdiction participating in the HMP. By collecting information about existing programs, policies, regulations, and emergency plans, the planning team can assess those activities and measures that are already in place. Examples of capabilities include the following; a Local comprehensive plans, ordinances, land use, and building codes Capital improvements plans • Flood insurance policies warning systems Emergency response plans (evacuation, continuity of operations, mutual aid) Stormwater management and sediment/erosion control regulations Submitted by: Synergy Disaster Reelovery Submitted to: Weld County, Colorado 21 [RFP 8000057] Proposal to provide a Hazard Mitigation Plan • Dam safety and levee inspection/maintenance programs 4 Public education and awareness programs • Technological, financial, and human resources Planning team members will be asked to provide these documents and related information for Synergy to review and analyze. The analysis may identify gaps in current policies, plans, and resources and provide recommendations on how to address them. Draft HIRA: Upon completion of the risk and vulnerability assessment, we will draft the corresponding HR/P sections for planning team review and comment. As with the rest of the plan sections, Synergy will focus on developing a streamlined and efficient HMP document. Oftentimes, these documents become quite unwieldy and large, which can impact future use and integration activities. Risk and Vulnerability Assessment Workshops: Synergy will prepare for and facilitate the in -person risk and vulnerability workshops with the planning team. Similar to the kickoff workshops, we propose a total of four (4) workshops, spread across two days. Here we can share the final draft results of the risk and vulnerability assessment and answer questions. Our team will coordinate exercises and conversations to allow for an overall risk ranking of each hazard, specific to each jurisdiction, This workshop will also be leveraged to begin discussions relating to development of the mitigation strategy. The planning team will be walked through all of the various inputs into the strategy and wi I be educated on next steps. Public Involvement Strategy: The resulting risk and vulnerability assessment can also serve as an additional opportunity to invite the public to participate in the plan development process. What types of natural hazards have you experienced while living/working in your community? Earthquake EaLrenee renvoIatunas._ Espanety, SoIlvaindemi FYaut4ioty Public Hearth Hazards Severe Storm -a. Tornado 4 Severe Wind ?toter alotrn Midi nn d Fire Synergy has found through previous HMP projects that this task presents a valuable opportunity to solicit input from the public on how hazards, and their perception of hazards, influence their lives, homes, and businesses. Again, the focus of this public involvement will be both for education and engagement. Our team proposes that another component of the final Public Involvement Plan will include elements focused on disseminating the results of the risk and vulnerability assessment. Syergy will coordinate the preferred specifics of public involvement at the beginning of the project when we draft and finalize the Public involvement Plan, in coordination with the planning team. Deliverables / Relevant HMP data Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 22 [RFP 80000571 Proposal to provide a Hazard Mitigation Plan Identification of gaps in data Draft of Risk and Vulnerability Assessment section of the plan Updated maps of hazard areas and community assets Risk Assessment Analytics Coordination and facilitation of an in -person risk and vulnerability workshops / Public Involvement Plan implementation Responsible Parties Synergy V Planning Team Task 3: Update Mitigation Strategy The Mitigation Strategy is the most crucial component of an HMP. This strategy will serve as the blueprint for reducing or eliminating the long-term risk posed by hazards. Mitigation Strategy Workshops: Synergy will facilitate a total of four (4) in -person mitigation strategy workshops split across two days. The planning team will be urged to invite col eagues, and others to this all-inclusive workshop focused on beginning development of an updated mitigation strategy, including new and continuing mitigation actions and projects to be included in the updated H P. The planning team will revise the previous HMP's mitigation goals and objectives using the results of the risk and vulnerability assessments. In addition, we'll revisit the goals and objectives from other plans and documents, at both the local, regional, state, and federal levels. The alignment of goals and objectives with those of federal and state programs may allow for improved strategic positioning to obtain future funding. At the mitigation strategy workshops, Syr'ergy will assist the planning team in identifying a comprehensive range of potential mitigation actions to reduce the effects of all hazards identified in the risk assessment as priority hazards and to meet the HMP's updated mitigation goals and objectives. Mitigation projects will address the impact of hazards on new as well as existing buildings and infrastructure. Mitigation Strategy Synergy will guide planning team members in understanding FEMA's four defined categories of mitigation measures (local plans and regulations, structure and infrastructure projects, natural systems protection, and education and awareness programs). Our team will also assist in approving a set of project ranking criteria - a "scoring" system - to prioritize potential projects and to ensure that they are achievable and reflect the priorities of the jurisdictions and its stakeholders, We often utilizes a modified STAPLEE approach promoted by FEMA as a framework for developing prioritization criteria, The STAPLEE approach analyzes the social, technical, administrative, political, legal, economic, and environmental feasibility of proposed mitigation actions. Of course, many potential tools can be utilized to help prioritize mitigation actions (i.e. Submitted by; Synergy Disaster Recovery Submitted to: Weld County Colorado 23 IRFP B000057J Proposal to provide a Hazard Mitigation Plan loss reduction). SAY n iy will present some of these other options to the planning team to determine the preferred ranking path forward for this updated HMP. Mitigation Actions and Projects: Leading up to, during, and following the first workshop, we will work with the planning team and each community to review existing mitigation actions and identify additional mitigation actions that resulted from this hazard mitigation planning process. Once actions and projects are developed, Synergy will then build a custom database for the planning team's future use to include mitigation action/project identification, tracking, prioritization, and other related activities. This database can also be used for tracking current and future 'losses avoided', to allow Weld County and its jurisdictions to quantifiably prove the value of implementing hazard mitigation. Once a final fist of actions and projects is developed, it will be shared with the planning team for their review. This final effort may help to identify some common projects that may benefit from multi - jurisdictional collaboration and additional planning. Public Involvement Strategy: We propose that one important component of the Public Involvement Plan focus on disseminating the results of the mitigation strategy workshop. Synergy has found that this task also presents a valuable opportunity to solicit input from the public on their preferred mitigation strategy for the community and for specific ideas for mitigation actions and projects to increase the County's resiliency to hazards. As with previous efforts, the focus of this public involvement will be botn for education and engagement. eof aciton d:ira4Y( !'vlrnndncl y41 Gbith it.P;.TeilelStit111;;;OIN A.° v?f 1 F Deliverables Coordination and facilitation of in -person mitigation strategy workshops with the planning team Creation of a master mitigation action identification/prioritization database with input received from the planning team and the general public Public involvement Plan implementation Responsible Parties Synergy V Planning Team Task 4: Plan Adoption, Monitoring, and Evaluation Maintenance and Implementation: As part of the mitigation strategy workshops, we will devote time to discuss the planning team's preferences and thoughts on HMP maintenance and implementation. The goal is to develop a plan that becomes a truly 'living' document that contributes to yearly planning activities across each of the planning participant's organizations. Planning team members will focus on developing a plan maintenance process to ensure FEMA requirements are met, but more importantly to ensure the HMP remains up to date and relevant over the next five years. These procedures, which include monitoring, evaluating, and updating the plan within a five-year cycle and incorporating continued public and stakeholder involvement throughout the plan maintenance process, will be modified as needed to improve the process for the next update cycle. Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 24 [RFR 8000057) Proposal to provide a Hazard Mitigation Plan The plan implementation discussion will identify ways to incorporate mitigation strategies into existing planning practices, policies, and programs to institutionalize hazard mitigation, The end goal is to identify processes that will enable jurisdictions and districts to implement hazard mitigation activities and to make progress towards the mitigation strategy that has been developed, Value Add - Future Maintenance Meeting Support: As part of this project and budget, offers to facilitate one future HMP maintenance meeting, We propose this would occur in year two or three (of the plan's 5 -year lifecycle) after this updated HMP is adopted. We believe this will help to bolster momentum for implementing hazard mitigation across the planning area and will further enhance this plan's transparency to the public. Draft Plan: Using state and federal guidelines to ensure the HIVP meets all requirements, will compile information collected and drafted in previous tasks to prepare a complete first draft of the plan, which will include a description and documentation of the planning process. If agreeable to the planning team, We can also devote efforts towards streamlining this updated HMP. Often, over the course of multiple plan updates, these HMP documents grow large and unusable. Much of the data in these plans can better reside in separate plan appendixes. Our team is a proponent of ensuring that H VIPs are succi:nct and to the point, to encourage their use, review, and reference. Once complete, the first draft will be reviewed internally for Cep,/QC and adherence to the FEMA local plan review tool. All products go through a peer review process as a standard practice to ensure quality deliverables for our clients. After our internal review, the first draft (Preliminary Draft), will be submitted to the planning team for review and comment. We will incorporate these comments into a second draft (Public Draft), to distribute to stakeholders and the public for review and comment. Public Involvement Strategy: One last component of the final Public Involvement Plan will include elements focused on providing a public review and comment period for the Public Draft version of the HMP. Final Plan: Based on feedback from the public comments, y: ei i./ will develop a Final Draft Plan in a digital copy for the County to be submitted to DHSEM for their review, along with a completed FCMA local plan review tool showing how we met the requirements of 44 CFR g201.6. Upon State review, we will work with the planning team to make any needed changes before resubmitting to the State for the initiation of FEMA's review. FEN/A will review the local hazard mitigation plan for approval according to federal regulations. Upon State and federal approval (and resolution of any necessary comments), (;V!e will work with all formally adopting entities to ensure that each adopts the Hazard Mitigation Plan. Upon adoption, we will work with the County to submit the complete and final HMP (including adoption documentation), in conformance with 44 CFR Part 201, to DHSEM. In addition, we will deliver Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 80000571 25 Proposal to provide a Hazard Mitigation Plan any State requested HMP Local Capabilities and Mitigation Actions summary content, Electronic versions of the final plan will be provided in both Word (.docx) and .pdf. All tables, graphs, charts, etc, will also be included and all files will consist of a working, linked table of contents and related bookmarks. An additional DVD or external hard drive with all supporting materials, including spreadsheets, GIS data, and project files will also be part of the final deliverable, As a standard practice, Synergy maintains a the with all materials collected during the HMP process as documentation of the planning process. This information will be made available to the County and will serve as evidence of the planning process and will help in facilitating future updates of the plan. Public Involvement Strategy: How to continue public involvement and participation over the next five years is a topic that we will be asking the public to comment on. This is oftentimes a subject that receives little attention, but one that is vital if Weld County and its communities want to truly integrate hazard mitigation into all aspects of their government and community. For the public to support mitigation, they need to: Feel ownership in the plan; • See progress on implementing mitigation actions and projects; and Understand the benefits of successful mitigation. This will be vital to instilling hazard mitigation into each community's character, which is the only way to truly become more resilient. Deliverables Draft Plan for planning team review Final Draft Plan for DHSEM and FEMA review Final Plan and all project deliverables Responsible Parties 1 Synergy I Planning Team I Formally adopting jurisdictions and districts Task 5: Grant Management Synergy project manager, Michael Garner, has included grant management in his last three HMP projects, While not yet 100% finalized, it appears at least one of these projects will have 100% of the local match covered by in -kind efforts. This is a big deal, as many times these efforts are not leveraged to save communities money that could be devoted to implementing hazard mitigation or for other pressing community needs. These efforts, while invisible to the larger planning process, are vital to a successful HMP. Proper grant management tracking and reporting will allow Weld County and its participating organizations to monetize their efforts already being devoted to the project. We can assist by institutionalizing in -kind tracking into all local planning team interactions. By systematically tracking all hours, mileage, and other Submitted by: Synergy Disaster Remvery Submitted to: Weld County, Colorado 26 f RFP 8000057) Proposal to provide a Hazard Mitigation Plan in -kind efforts, our team can help Weld County maximize its in -kind grant dollar amount. This can dramatically reduce out-of-pocket costs as Weld County meets their 25% local match for the FEMA PDM grant. Synergy has developed an in -king tracking tool to help simplify this process. Our team will utilize this tool throughout the planning process to provide Weld County with an instant snap -shot of current in -kind contributions at any point during the planning process. Additionally, we will coordinate with the County as they compile each quarterly report to ensure in -kind efforts are clearly and transparently tracked and reported. This information, coupled with our team's monthly project status reports, will greatly simplify Weld County's efforts towards grant management for this project. Deliverables In -kind tracking (on -going throughout project) Quarterly in -kind summary reports Monthly project status reports Responsible Parties Synergy Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 27 [MT B0000S7] IV. PROJECT TEAM The Svruergy re -,:m was developed to provide the best possible service to Weld County and all participating communities and districts. This team has been formulated from the following industry -leading emergency management and community planning firms: Synergy Disaster Recovery, Logan Simpson, and iParametrics. Those staff fully devoted to this HMP are noted below: Name Position Michael Garner a Project Specialist Manager / (Synergy Disaster Lead Community Recovery) Planner / GIS & Hazus Joseph Gross GA I QC (Synergy Disaster Recovery) Melinda Hutcherson Senior Analyst (Synergy Disaster Recovery) Jeremy Call Community Planner (Logan Simpson) Miriam McGilvray Community Planner / Public Involvement (Logan Simpson) Kristy Bruce Community Planner/ Public Involvement (Logan Simpson) Jeff Stevens Data Analytics Lead (iParametrics) Ariel Siegel Data Analytics Geospatial Engineer (iParametrics) Michael Garner, CFM, GISP (Project Manager): Mr. Garner is a nationally recognized hazard mitigation planning and emergency management expert who serves as Synergy's Planning Program Manager. He brings nearly 20 years of local, state, and national experience leading and supporting hazard mitigation, emergency management, disaster recovery, and community resiliency planning. Mr, Garner served as the project manager for the current Weld County HM P. Recent HMP projects which he has served as the project manager in Colorado include: State of Colorado (2018 & 2013), Ouray County (2019), and the SE Colorado (Baca, Bent, Crowley, Kiowa, Otero, and Prowers Counties) Region (2020). Other Colorado HMP projects he has led include: Larimer County, Arapahoe County, and a regional plan for the Cities of Thornton, Northglenn, and Federal Heights. in addition, Mr. Garner has managed the development of a HMP for Weld County's northern neighbor, Wyoming Region 7 (Goshen, Laramie, and Platte County), and Wyoming Region 3 (Albany and Carbon County). Mr. Garner has spent much of his career assisting the Federal Emergency Management Agency (FEMA) in implementing several public programs focused on the National Flood Insurance Program (NFIP). He specializes in state and local hazard mitigation plans, having served as project manager for plans in Arizona, California, Colorado, Georgia, Idaho, Maryland, Missouri, New Mexico, North Dakota, Ohio, and Wyoming. in his past role supporting FEMA Region VIII, Mr. Garner conducted local hazard mitigation plan reviews. An advocate of collaborative public outreach and transparent planning processes, he has facilitated over 50 public meetings hosting the genera! public, focus groups, local stakeholders, and local, state, and federal officials. Proposal to provide a Hazard Mitigation Plan Organizational Structure Synergy's organizational structure ensures that the plan development process will proceed in a systematic, orderly, and sustainable fashion. As shown on our project staffing chart located on the following page, a clear chain of command is shown leading directly to the Project Manager, who will be the point of contact throughout the life of the project. Organizational Structure WELD COUNTY Planning Team Joseph Gross Synergy EM Director / QA -QC Melinda H tterson .. Sr. Analyst Communications rweelM..k:w. - YMMNMMnMyv Michael Garner Synergy Jeremy Call Sr. Planner Miriam Kilvra Planner Project Manager Kristy Bruce f I Planner v .Aria,'-f..:w46•46u w•••••• .w..w.e....r0.~Tlin.w.tr. ..•.... Jeff Steens Analytics Ariel Siegel Analytdesl Effective communication and coordination are essential for the success of this project. Synergy's project manager, Michael Garner (1Garn er SynergyDisasterlRecovery,com 303.710,9498), will serve as the principle point of contact between the County, planning team, and Synergy. Our style is to create a "partnering" process that includes all project stakeholders and freely disseminates project information. Our internal communication will occur through face to face meetings, daily, weekly and monthly debriefings, private meetings via telephone, email, webinars, and internal correspondence. Resumes Submitted by: Synergy Disaster Recaltery Submitted to: Weld County, Colorado 29 (RFP 8000057J Proposal to provide a Hazard Mitigation Plan Michael darner, GISP, CFM Sr. Hazard Mitigation Program Manager; PA-HMA Specialist RELEVANT EXPERIENCE Bay County, FL: Long Term Recovery Support Services, September 2019 to Present Serves as project manager for CDR Maguire's long term recovery team • Manages development of HMGP applications for post Hurricane Michael recovery efforts ® Local Mitigation Strategy (LMS) plan review and updates • Other grant development support Our°ay County, CO: Local HMP Update, Project Manager, April 2019 to January 2020 • Coordinated and facilitated all planning team meetings • Developed and implemented public outreach and engagement plan • Conducted a risk assessment for all -natural hazards impacting the county State of Colorado: State NMP tipchte, Project Manager, October 2017 to August 2018 O Led update to all sections of the 2013 plan • Facilitated all planning team and stakeholder meetings • Lead development of updated risk assessments for 33 natural and human -caused hazards • Integrated with all existing related State planning efforts • Incorporated results of all local HMP risk and capability assessments • Led development of an updated statewide mitigation strategy Albany & Carbon Counties, WY: Regional HMP, Planner, December 2018 to December 2019 • Coordinating development of all sections of the new plan ® Facilitating and Coordinating all planning team and stakeholder meetings • Leading all hazard risk and vulnerability assessment, analysis, and mapping Union County, NM: Local LIMP Update, Project Manager, June 2019 to present • Coordinating development of all sections of the new plan • Coordinated and facilitated all planning team meetings • Developed and implemented public outreach and engagement plan fI %A$1E4It►COtflsv i f� Years of Experience Since 2001 Education EIS — Earth Sciences (with a minor in GIS), The Pennsylvania State University, 2001 MS —Crisis, Disaster, and Risk Management, The George Washington University, 2004 Certifications Certified Floodpiain Manager (CFM) Geographic Information Systems Professional (G(SP) Technical Expertise Hazard Mitigation Planning Project Management Community Planning Public Outreach and Engagement Comprehensive Planning Response / Recovery Planning GIS Risk Assessments Hazus Analysis COOP / EOP Planning Resiliency Planning EMAP Accreditation Support www, s ynergydisasferreco very, corn Page 1 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 8000057) 30 Proposal to provide a Hazard Mitigation Plan Michael Garner, GISP, CFM Sr. Hazard Mitigation Program Manager; PA-HMA Specialist • Facilitated individual community mitigation strategy workshops for all plan participants • Conducted a risk assessment for all -natural hazards impacting the county L,rimer County, CO: Comprehensive (Mountain Resiliency) Plan Update, Subject Matter Expert; January 2017 — January 2018 • Supported public engagement events to identify the community's guiding principles • Developed tools and strategies to allow the community to achieve their vision ® Incorporated hazard mitigation and integrated portions of the county HMP State Hazard Mitigation Plans, Project Manager and SME Support, 2010 - 2020 • Arizona (2013) ® Colorado (2013, 2018) • Idaho (2010, 2013) ® Missouri (2013) • New Mexico (2013, 2018) O North Dakota (2018) Local Hazard Mitigation Plans, Project Manager and SME Support, 2010 a 2020 Arizona • Cochise County • Yuma County California • Mono County New Mexico • Union County Co to ra do e Arapahoe County • City of Loveland a Cities of Thornton, Northglenn, and Federal Heights • Larirner County • Curdy County • Weld County Ohio • Huron County • Noble County • Pickaway County • Putnum County • Tuscarawas County Georgia a Douglas County e Liberty County ® Maryland • Charles County O Montgomery County ea Queen Anne's County Wyoming • Albany County (Region 3) • Carbon County (Region ft) • Goshen County (Region 7) • Johnson County • Laramie County (Region 7) • Platte County (Region 7) FEMA Region VIII & National, Map Modernization (MapMod) / Risk Mapping, Assessment, and Planning (Risk MAP) / Community Engagement and Risk Communication (CERC) Programs, 2004 - 2016 • Conducted local HMP reviews on behalf of FEMA • Facilitated municipal meetings and public outreach events relating to Flood Insurance Rate Map (FIRM) updates • Contributed to the development and mapping of new and updated floodplains and maps SYNERGY Q+%4%C1$ stC*Vf r dir www.synergydrsas terrecovery. corn Page 2 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 8000057) 3.1 �.�..., _.,... .. ....,- PROFESSIONAL PROFILE Proposal to provide a Hazard Mitigation Plan Joseph Everett Gross, PMP Director of Emergency Management Mr. Gross currently serves as the Director of Emergency Management. in this role, he provides technical assistance on planning, debris, FEMA Public Assistance and long tern recovery projects around the country. He has been a Program Manager, Project Manager, (Senior} Project Specialist, Field Supervisor, Data Manager and Team Lead for several projects. Mr. Gross is a skilled communicator who has worked previously in broadcast. He has a depth of experience successfully advocating on the best interests of his clients, PROJECT EXPERIENCE DR -4399 Hurricane Michael Disaster Recovery - Bay County, FL SME, 2018 - Present • Contract Management of largest local --led debris effort in FEMA history: over 9M CY of debris at S250M • Overseeing CDR Ma uire's "Monitoring the Monitor" program allowing for accelerated Cat A project worksheets (PA's) to be written and reirnburced for more than .4130M 6 Development and formulation of Cat A -C PrNs O Providing subject matter expertise on ROW debris, v aterwway debris and PPDR nper.ation', for Cat A • Providing subject matter expertise on FEMA Grants Portal, site inspections and capped projects DR -4337 Hurricane Irma - Collier County Consortium, FL: Project Manager, 2017 - Present o Currently providing services for S applicants under this solicitation -Collier County, City of Naples, Everglades City, Collier County Public Schools, and Collier County Mosquito Control District • EOC Support providing technical assistance with documentation r equirements and debris missions • Assisting with the formulation of over S150M in PWs including the first PW obligated for DR -433/ ® Contract management and over sight in 310CM of Category A PWs and (list reirnbui sement received For Hut ricane Irma in the state of Florida • Providing subject matter expertise cn ROW debris, waterway dehris and PPDR operations • Developed Recovery Trax spreadsheet to assist clients manage their disaster and expenditures from impact to closeout DR -4399, DR -4337 & DR -4283 Hurricane Michael, Irma & Matthew - Debris Monitoring - Florida Department of Environmental Protection, FL: Project and Contract Manager, 2017 - Present o Waterway debris operations for storm -related debris in the Barron River, St Johns River and tributaries • Estimated 140,000 CY of rnai ine and park debris • Oversight of data management responsible for reconciling over 100 invoices in a 24 -week period ® Created organized and methodical approach for citizen reporting of debris SYNERGYt:' COMMA rrtCOVERY a,Jr, YEARS O€ EXPERIENCE CDR Maguire: Since 2012 Total: Since 2012 EDUCATION BS —Sociology, University of Colorado, 2006 PMP-PMI Institute, 2016 IS -001a, IS -005a, IS -022, IS -042, ICS -100b, IS -120a, IS -130, ICS - 200b, IS -212, IS -230c, IS -235b, IS -240a, IS- 241a, IS -242a, IS - 244b, iS-265, IS -276, IS -321, IS - 322, IS -324a, 15-328, IS -362a, IS - 393a, IS -453, iS-632a, 15-633 IS - 700a, IS -800b, IC -907, IS-1otan, IS -1001, IS -1002, IS -1003, IS - 1006 TECHNICAL EXPERTISE FEMA Public Assistance CDBG-DR Case Management Counseling Debris Monitoring Debris Contract Management/ Quality Assurance Data Management ROW/Easement Acquisitions Technology Development Submitted by• Synergy Disaster Recovery www. s ynerg yd is cisterrecovery. coal Submitted to: Weld County, Colorado [RFF 8000057) Page 1 32 Proposal to provide a Hazard Mitigation Plan Joseph Everett Gross, PMP Director of Emergency Management • Managed SharePont site for the use of all contractors and stakeholders involved in project DR -4145 Colorado Severe Storms, Flooding, Landslides, and Mudslides - Disaster Recovery - Larimer County, CO: Project Specialist and Liaison, 2014 - Present • Implemented and managed nearly SO large FEMA PA PWs and $85 Million of anticipated obligated funds, o implemented and managed over S8 million of CDBG-DR infrastructure grants for Larimer County • Project Lead for 45,000+ cubic yard debris monitoring operation covering five different debris (Private Property Debris Removal, Right -of -Way, Stream Threats, Silt and Vehicle removal) related projects • Worked with the County Land Agents in obtaining right-of-way and easement acquisitions for capital projects 4 Project Coordinator between Larimer County, Loveland Housing Authority, Contracts and volunteer groups for administration of SIM+ CDBG-DR funds for private roads and crossings • Developed a prioritization algorithm to aid in the assessment and pr oritization of infrastructure projects • Developed and maintained an infrastructure project tracker in excel that auto updates and allows the project to follow progress from data collection to closeout o Consulted on nation's first Unmet Needs and Community Fragility (ONCE) Study featuring socio-- economic factors (connectedness, stability and sustainability) and chaos theory DR4317 & DR -425O Missouri Severe Storms, Tornadoes, Straight-line Winds, and Flooding - Disaster Recovery - Metropolitan St. Louis Sewer District, MO: Project Manager, 2016 - 2018 ® Assisted the fourth largest Sewer District in the country in managing over $10 Million in obligated funds by reviewing all FEMA PA PWs for accuracy and mitigation opportunities • Lead efforts on appeals, additional mitigation opportunities and worked with the finance department for complete and accurate reimbursement efforts • Assisted with appeals and determination memos DR -4337 Hurricane Irma - Debris Monitoring • Eckerd College, FL: Project Manager, 2017 - 2017 • Provided oversight of debris removal operations including hazardous trees, stumps and limbs • Assisted in the development of PWs and insurance review • Drafted after action report to better prepare and recover from next disaster Recovery Plans and Functional Annexes - Colorado North Central Region (NCR) UASI: Project Manager, 2016 2017 ® Formulated and implemented recovery plans and functional specific annexes for the NCR jurisdictions. • Eight total jurisdictions, 31 total documents • Recovery Base Plans and annexes for Debris Management, Housing, Human Services and Damage Assessments • Implemented lessons learned and best practices into documents that have practical and functional field use DR -4145 Colorado Severe Storms, Flooding, Landslides, and Mudslides - Disaster Recovery - Boulder County, CO: Project Manager, 2016 - 2017 • Managed over 10 projects and over $65 Million in obligated funds for flood recovery efforts in Boulder County • Assisted in the scope changes for almost a dozen Cat C PWs with the anticipated obligated amount of $165M ® Reviewed all projects for all potential mitigation and codes and standards implementation • QA/QC of all PW management activities TCR czc ERetY >>%> ag www,synergydisasterrecovery.com Page 2 Submitted by: Synergy Disaster Recovery Submitted to: Weld County Colorado 33 (APP 60000571 Proposal to prott o a Hazard Mitigation Plan I Joseph Everett Gress, PMP Director of Emergency Management DR -4229 Colorado Severe Storms, Tornadoes, Flooding, Landslides, and Mudslides - Disaster Recovery - El Paso County, CO: Project Manager, 2016-2016 Managed over twenty projects and over $2 Million in obligated funds for flood recovery efforts in El Paso County a Worked with the client, the State of Colorado and FEMA Region 8 to revise version "0" of multiple PWs to create a more accurate SOW and detailed damage description (DOD) on numerous PWs • Advocated the consolidation of multiple small PWs into one large PW and increasing the PAAP PW obligated capped amount DR -4166 South Carolina Severe Winter Storm • Debris Monitoring - South Carolina Department of Transportation: Off -site Consultant, 2014 - 2014 a Provided remote support for a staff training, risk management, and C1/\/QC of field operations DR -4107 Rhode Island Severe Winter Storm and Snowstorm - Debris Monitoring - Charlestown, RI: Project Lead, 2013 - 2013 ® Responsible for overseeing a 2,000+ cubic yard debris monitoring operation with the identification and removal of hundreds of hazardauslimbs. DR -4O89 Hurricane Sandy- Debris Monitoring - Westerly, RI: Off -site Consultant, 2012 - 2012 ® Responsible for overseeing a debris monitoring operation of 1.10,000+ cubic yards of sand due to coastal storm surge • Dealt with complex Issues involving multiple public entities owning and responsible for the sand DR -4087 Hurricane Sandy - Debris Monitoring - Clinton CT: Of -site Consultant, 2012 - 2012 • Provided remote support for a debris monitoring operation of 7,600+ cubic yards of debris and for staff training, risk management, and QA/QC of field operations DR -4080 Hurricane Isaac - Debris Monitoring - Louisiana Department of Transportation and Development: Field Supervisor, 2012 - 2012 • 300,000+ i Y debris monitoring operation was covering all of Louisiana Department of Transportation and Development District 2 8 Assisted Metric Engineering, the prime consultant, with field supervision, assessments, training, risk management, and truck certification + Responsible for implementing, leading and overseeing vehicle arid vessel removal operation in which dozens of vehicles and vessels were decommissioned and disposed of properly in accord with all Federal, State and local laws and procedures • Lead Supervisor for the Private Property Debris Removal operations sulAti n w xlCOvrav www.synergydisosterrecovery.com Page 3 Submitted by: Synergy DisasterRecoirery Submitted to: Weld County, Colorado 34 [RFH' 8000057) Proposal to provide a Hazard Mitigation Plan Melinda Hutcherson Sr. Project Specialist PROFESSIONAL PROFILE Ms. Hutcherson is Sr. Project Specialist with Synergy Disaster Recovery who offers a diverse background in community planning, preparedness and readiness planning, risk management., procurement: and analysis, She has provided planning and recovery support for several states, recently including the State of Kentucky, Florida, and Idaho, Ms. Hutcherson continuously utilizes her expertise in recovery management and knowledge of the Stafford Act to assist State, counties and local government to Recovery efforts. PROJECT EXPERIENCE DR -4399 Hurricane Michael — Disaster Recovery, - Bay County, FL Sr. Project Specialist, July 2019 Present • Assisting in recovery efforts, documentation collection, DI formulation, site inspections, project writing and submission for damages incurred from Hurricane Michael, Department of Military Affairs —Division of Emergency Management Internal Policy Analyst It, July 2017 — July 2019 • Deputy State Public Assistance Officer • State lead Disaster Management • Review of Closeout • Reconciliation and strategic planning of appeal projects. • Provides direct support to Branch Manager through coordination and oversight of work personnel, engage in budget preparation, analysis and evaluation of management policies, procedures and request of federal grants • Perform analysis of federal disaster programs for implications of recovery attainability and develops alternative strategies for unmet needs. • Coordination and assist with recovery budget preparation, Implementation, analysis, moraituring and evaluation. • Oversees and monitors expenditures and revenues, verifies accuracy, reliability, eligibility and budget compliances_ • Develops, implements and interprets polices regarding the oversight and management of contractual services. • Conducts Joint Preliminary damage assessments, Exploratory calls, Recovery Scoping Meeting, obtains ail documentation of applicants to Consolidated Resource center for outstanding Request of Information and Recovery Transition Meetings statewide. • Conducts all state applicant briefing and new Emergency Manager/ State training for the Public Assistance program. sVN RGV4 t;tca';t'ra 7Fcq ay keel YEARS OF EXPERIENCE CDR Maguire: Since 2019 Tota I : 5 EDUCATION Franklin County High School Class of '95 TECHNICAL EXPERTISE Community Planning Preparedness Planning Risk Management Recovery Procurement CERTIFICATIONS KY Para Education Certification Sanitation and Food Service Manager Certification Project Worksheet Development National Disaster Recovery Frame workshop -New Madrid Seismic Zone Department of Defense Cyber Awareness FEMA ICS 10O, 120, 200, 230, 240, 241, 700, 702, 703, 775, 800, www.synergydisasterrecovery.com Page 1 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 000571 35 Proposal to provide a Hazard Mitigation Plan Melinda Hutcherson Sr. Project Specialist Department of Military Affairs —Division of Emergency Management Grant Administrator, Sept. 2016 —July 2017 a Administers the implementation of the statewide public assistance program. ® Develop and review grant applications and contractual agreements far third party provisions of program services. • Facilitate program review, approval and funding of disaster projects. a Assist with the identification of program objectives, goals and priorities. ® Ensure compliance, accountability of program policies, procedures and activities. • Review and analyze grant applications, plans and activities associated with the public assistance program for eligibility, accuracy and compliance with applicable statues, laws and regulations. • Process audit findings for internal control monitoring through sub recipient monitoring. • Prepare grant payment expenditures in MARS. • Provides technical coordination to sub recipient federal grants, responsible for the analysis and evaluations of program disbursements request, expenditures and federal obligations. • Responds to inquiries, provide guidance, interpret laws, and regulation, develop and conduct related training. • Monitors sub -recipient achievements, risk assessments, and budget performance, reporting material variances to management and serves as a liaison with FEMA in respect to closure of grant awards. • Ensures timely submission of reports coordinating correspondence, time extensions, appeals and other time sensitive documentation. • Maintains proper data, reports and documentation necessary to facilitate the reconciliation of award budgets to sub -recipient's budget reporting and state/federal databases. a Ensure program recipients are trained and educate potential applicants s Maintain applicant files related to formulation, validation. • Supports emergency operations during incidents and disaster activation Kentucky Utilities, Georgetown, KY, Business Office Representative/Cash Controller, May 2014- Aug, 2016 • Ensure compliance with cash handle policies/monitor and report bank correction a correspond with armored car, change fund and all cash balancing. a Provide senior management with suspense account, audit, and expenditures • reports. • Advised and assisted with all state LHEAP program funding. Proficient in SAP, CCS, Coursemill, Volts, PeapleSuft, Accurient Experlan • And VOIP software. a Advised and assisted with power outages • Worked with PVA in property guidelines • Worked with business office incident prevention plans, emergency plans, MSDS files and OSHA regulations. • Served on Customer Experience Focus team • Created documentation that correlate to all office transaction to upper • management. • Work with Distribution Operations to ensure timely and accurate response and work orders to customer. t4 . t :'.iu'tK;it 4 E(t;a"ewl..r,a ... www.synergydisasterrecovery.corn Page 2 Submitted by: Synergy DisasterRecoverc Submitted to: Weld County, Co%do (RFP 8000057) 36 Proposal to provide a Hazard Mitigation Plan LOGANSIMPSON Jeremy Call, PLA, AICP Senior Planner and Public Involvement / Presentation Lead Jeremy leads high -profile initiatives as an APM master project manager, certified planner, and landscape architect. For nearly 20 years he has helped federal, state, and local governments and utilities reach their goals in resource stewardship; parks, recreation, open space, and trail planning and design; master planning; permitting: resiliency; and cultural landscapes, His commitment to innovative public engagement, life-long relationships, and strategy development — combined with strong presentation skills — has allowed him to serve clients throughout Colorado and the Intermountain West. Jeremy is a licensed landscape architect, certified land use planner, and recreation planner with a broad range of experience serving utility clients and federal, state, and local governments As a Senior Associate with nearly 15 years of experience, Jeremy currently directs and trains staff through several complex conservation, recreation planning, trail management, and land use planning projects with emphasis in land conservation, developed recreation, tcavef management. and NEPA analyses. Jeremy's unique abilities include organizing high profile facilitation processes; collecting, organizing, updating and synthesizing information; and clearly communicating orally, graphically, and in writing. Education Utah State University, 2003 B A., Brigham Young University, 2000 Professional Affiliations Certified Planner, AICP / American Planning Association, 2011 Licensed Landscape Architect, State of Utah #6377048.5301 BLM Visual Resource Management (VRM) 5 -day Training, 2009 U,S, Forest Service Scenery Management System (SMS) Training 2004, 2005 Selected Publications, Posters, and Presentations "Our Lands, Our Future: Online Geodesign Conservation Choices." ESRI User Conference Applications Fair exhibit, 2013 "Improved Inventory and Management of National Historic Trails." 37th Annual National Association of Environmental Planners (NAEP) Conference Proceedings, 2012 "Old Trails and New Challenges: 16th, 17th and 18th Century National Historic Trails in the 21st Century." 36th Annual NAEP Conference Proceedings, 2011. "Planning a Multi -Use Recreation and Transit Destination in a Linear Urban Corridor." National Association of Recreation Resource Planners (NARRP) Annual Conference, 2007 Selected Projects Larlmer County Resource Management Plan I Environmental Assessment and Reservoir Parks Master Plan. Larimer County, Colorado. Project manager for a RMP-EA and companion Reservoir Parks Master Plan for four reservoirs which Reclamation owns and manages in terms of operations and which Larimer County manages for recreation. Managed the joint scope and budget between two agencies; led a public information effort that engaged 3,000 participants through eight public meetings and online media; and facilitated document production and agency reviews. Bigger Vision for the Big T. Loveland, Colorado, Building on Logan Simpson"s preparation of the Big Thompson River Restoration Master Plan, Jeremy led an interagency partnership to investigate flood mitigation, restoration, and land conservation solutions for 40 miles of the US 34 Big Thompson Canyon. The strategies incorporated multiple benefits including ecological restoration, improved river function, enhanced recreation access, Infrastructure protection,, and reduced impacts to private properly. The study led to a subsequent Big Thompson/8H 287 flood mitigation study on the environmental costs/benefits of reconstructing an overtopped bridge on SH 287. Railroad Avenue Flood Recovery Project. Loveland, Colorado, Logan Simpson is providing environmental assessment and historic resources support for flood recovery work along Railroad Avenue in Loveland, Colorado. Staff has assessed whether NEPA compliance requirements could put constraints on the design Submitted by: Synergy Disaster Recovery Submitted to: Weld County Colorado [RFP 8000057j 37 Proposal to provide a Hazard Mitigation Plan or construction of the flood restoration project or delay a project commencement. Logan Simpson is also managing historic resources surveys in coordination and compliance with the CDOT Flood Recovery Office. Create Loveland Comprehensive Plan Update. Loveland, Colorado. Bruce is the project principal for this plan in Loveland, a community seeking to leverage their artistic identity, address growing challenges with changing demographics, and proactively manage growth and regional coordination, Logan Simpson's approach includes a focus on redevelopment of downtown and key commercial corridors, fiscal resilience and economic development, as well es a new element on health and the built environment. Louisville Comprehensive Plan. Louisville, Colorado. Visioning and public involvement for a comprehensive plan focused on strategic development and redevelopment within this 18,000 person community. Contributed to recreation and parks, open space, land use, community character and urban design, and natural resources plan elements. City of Olathe Comprehensive Plan Update. Olathe, Kansas. Co -project manager for the comprehensive plan update. Located outside of Kansas City, Olathe is home to approximately `120,000 residents. A downtown plan was refined to bring focus to suslainability Larimer County Comprehensive Plan for Community Development. Larimer County, Colorado. Logan Simpson has been retained to update the Larimer County Comprehensive Plan and create a new Mountain Resilience Plan for foothill communities. The plan revisits the 1997 Larimer Master Plan and its vision, and will create an opportunity for smaller communities and non -communities to identify their individual visions. Jeremy is the Logan Simpson project manager responsible for working with the county and its municipalities to create a structure for subarea planning in the future, and will assist in the development of common themes to link outlying areas within the county boundaries. BLM Arkansas Headwaters Recreation Area Management (AHRA) Plan Revision. Salida, Colorado. Project manager for a revision to the AHRA Management Plan -Environmental Assessment being completed with BLM and CPW. Responsible for schedule, budget, QA/QC and public process. The MP -EA is issue driven and addresses key management topics such as boating capacities; potential user conflicts; management of natural resources; special activity and special use permitting; travel management; and trail use. Larimer County AMP/EA and Reservoir Parks Master Plan. BOR and Larimer County, Colorado. Project manager for a RMP/EA and companion Reservoir Parks Master Plan for four historic, 70 -year -old reservoirs. Reclamation owns and manages the reservoirs in terms of operations, while Larimer County manages for recreation, Jeremy managed the joint scope and budget between two agencies; led a public information effort that engaged 3,000 participants through eight public meetings and online media; and facilitated document production and agency reviews. Jeremy Call, Cogan Simpson 2 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 38 [RFP B000057J tI Proposal to provide a Hazard Mitigation Plan +Si LOGANSIMPSON Miriam McGilvray, AICP Community Planner Miriam is a community planner with experience in comprehensive planning, urban revitalization, and international development. Her background in architecture, social sciences, and planning provide a multi, disciplinary approach to localized planning. She applies her strong verbal, graphic and written skills to enrich the planning process as well as enhance the effectiveness and accessibility of zoning codes and comprehensive plans. She is a key team member for the Loveland Comprehensive Plan and Englewood Forward Comprehensive Plan, two plans that place special emphasis on the importance of the downtowns within a community. Her work shows a deep understanding of how policy and regulation can shape built. spaces and create a sense of community, Education Masters of Urban and Regional Planning, Focus in Placamaking, University of Colorado Denver, 2013 B.A., Portuguese and Brazilian Studies, minor in Architecture, Smith College, 2010 Professional Affiliations American Institute of Certified Planners (AICP) American Planning Association (APA) Selected Projects Lorimer County Comprehensive Plan and Mountain Resilience Plan. Planner. The Mountain Resilience Plan is the first phase of a new Larirner County Comprehensive Plan, a policy document that establishes a long-range framework for decision -making for the unincorporated mountainous area of western Larimer County, The Mountain Resilience Plan is tasked with improving land use resiliency for future hazard events, accommodating the expected population growth and associated development, as well as synthesizing and building upon recommendations from recent planning efforts that were spurred by these disaster events, in order to anticipate and mitigate the increased social, economic, and environmental risks that the County faces. The first phase of the plan creates the opportunity for unincorporated communities to establish a vision and capability to prepare subarea plans in the future, It will emphasize resiliency policies and best practices, resulting in an evolving document that provides initiatives and planning tools to support communities throughout the County. During Phase 2 Larimer County mirrors the Mountain Resilience planning process for the eastern plains of Latimer County and creates a county -wide Comprehensive Plan. Through a set of guiding principles and implementation strategies unique to each mountain community, the comprehensive plan provides policy guidance for future development, public services, and environmental protection. Create Loveland Comprehensive Plan Update. Loveland, Colorado. Assistant project manager for this community seeking to leverage their artistic identity, address growing challenges with changing demographics, and proactively manage growth and regional coordination, Logan Simpson's approach includes a focus on redevelcpment of downtown and key commercial corridors, fiscal resilience and economic development, as well as a new element on health and the built environment. Broomfield City and County Comprehensive and Transportation Plan Update. Broomfield, Colorado. Assistant project manager for an update to the City and County of Broomfield comprehensive plan update, which was integrated with the transportation plan. This update takes a stronger look at how to support Broomfield's changing demographics, maintain older neighborhoods, enhance nnuttimadat transportation options, and embrace technology in how we live, work, and move throughout the community. Castle Pines Comprehensive Plan Update. Castle Pines, Colorado Logan Simpson is working with the City of Castle Pines, the most recently incorporated city in Colorado, to create their first community -based Comprehensive Plan. This small, residential community prides itself on its open space and paths that connect a network of stable and well -maintained neighborhoods. Significant new annexations will open the community up to growth and new development, making this an ideal lime to revisit prior plans and allowing for the personalization that takes into account the characteristics that make Castle Pines unique. Miriam served as the assistant project manager, and provided authorship of plan sections. Submitted br Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 80000571 3.9 Proposal to provide a Hazard Mitigation Plan Arvada Comprehensive + Transportation Plan. Arvada, Colorado, Assistant project manager for Arvada, a city poised to capitalize on significant new opportunities, including a new commuter rail line with three local stations, a major new parkway, large-scale new developments, a new art and culturi district, and a renaissance In its Oldie Town. The approach includes integrated land use and transportation planning; focused effort on key corridors and catalyst sites; a robust analysis of demographics, economic conditions, and fiscal impacts; and non-traditional public engagement strategies to reach and unify this diverse inner - ring suburb of Denver. Draper General Plan. Draper, Utah. Assistant project manager developing a community -driven general plan that embraces Drapers great existing neighborhoods, while capitalizing on new transformative opportunities_ The plan will focus on linking effective mutli-modal transportation and strong economic development programs, leveraging underutilized land, and protecting the community's heritage and character. Key projects include the redevelopment of the Utah Slate Prison site. La Vista Comprehensive Plan Update. La Vista, Nebraska. Assistant project manager for a Comprehensive Plan Update that offers an extraordinary platform to.focirrs on enhancing the long-term vitality of the City Growth and broader community economic dynamicshave changed since the last comprehensive planning effort, The update will build on La Vista's existing strengths such as high..grawth rates; nearby crossroads of major roadways; high -quality housing; redeveloping areas in the heart of the community; expanding amenities, including commercial centers; available land for new initiatives at key locations; home to key employers including PayPal, Cabeta's, and Yahoo. Englewood Forward Comprehensive Plan. Englewood, Colorado. Assistant project manager for this update of Englewood's Comprehensive Plan Update, which will strengthen existing goats through the incorporation of economic, environmental and social sustainability metrics at the neighborhood level: active daily living and healthy eating principles; engagement of the community in evaluating the menu of strategies; and development of an implementation program based on the community's adopted strategies. The team is creating an annual workplan to ensure that the comprehensive plan is closely linked to the city's budgetand capital improvement plan. In addition, Logan Simpson will analyze specific "character districts" in the City and develop recommendations for each area, Logan Simpson Is also serving as the prime firm responsible for the management and coordination of two other complementing studies, Walk n' Wheel and the text Steps Light Rail Study. Blutfdale General Plan Update. Bluffdalo, Utah. Project planner for the development of Bl.uffdate`s new General Plan. Since the fast update 20 years ago, Bluffdale had grown by 458 percent. In the intervening years,the fundamentals of the city had changed in important ways. Logan Simpson conducted a carefully designed public outreach program, ensuring every single residence in Bluffdale was notified of major meetings and events, and that the opportunity to participate had been purposefully extended to each resident. Our planning team integrated important regional trails planning, Wasatch Front Regional Counsel FRC) 2040 principles, County Comprehensive Plan direction,and best practicestorn around the country. The new plan carefully connects the community's values and ideas about its physical design and functionality, and does it for the first time through a tens that comprehends the City's build -out population. The plan was adopted unanimously* and without a single opposing or dissenting resident emerging in the public process. MiriamMcGilvray, Logan Simpson Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP B000057J 40 i Proposal to provide a Hazard Mitigation Plan 4,0 r5 Y if 'V LOGANSIMPSON Kristy Bruce, MLA Environmental Planner, Analysis and Planning Support Kristy is an environmental Planner with a specialty in Geographic information Systems (GIS). She is experienced in GIS analysis and cartography; she is responsible for all of the maps and spatial analysis in seven municipal comprehensive plans; multiple corridor enhancement plans, and site designs. She creates maps and conducts spatial analysis for Environmental Impact Statements, manages data, and forms geo- spatial models. In addition, Kristy has a strong background in landscape design, designing over 50 residential and commercial landscapes, in environmental planning, and is skilled at applying related software such as SketchUp, AutoCAD-Map, and the Adobe Creative Suite. Education Master's of Landscape Architecture, University of Colorado, 2008 Bachelors in Environmental Design, emphasis in planning, University of Colorado, 2005 Awards and Certificates Geographic Information Systems Professional (GISP) certification Geospatial Information Systems Certificate, University of Colorado Cultural Landscapes Award, University of Colorado Native Plant Master, Boulder County Selected Projects Loveland Comprehensive Plan Community & Strategic Planning. Environmental Planner. Loveland is a community seeking to leverage their artistic identity, address growth challenges with changing demographics, and proactively manage growth and regional coordination. Our approach on the Create Loveland Comprehensive Plan Update includes a focus on redevelopment of downtown and key commercial corridors, fiscal resilience and economic development, health, and built environment The plan received a 2017 ARA Colorado Merit Award. Big Thompson Restoration Master Plan. Environmental Planner. Logan Simpson was part of an engineer - led team that developed a post -flood river restoration master plan along an 80 -mile stretch of the Big Thompson River corridor in Loveland, Colorado. The plan intends to improve the flood resilience of infrastructure and to restore the river corridor after the massive destruction caused by the flooding of September 2013. Logan Simpson led an extensive stakeholder and multi -agency engagement program, and focused on small group discussions using large format maps of the affected area, website information, interagency meetings, briefings of elected and appointed officials, and on online map commenting tool called sMap. The lead engineering firm conducted geomorphic and flood risk assessments; ecological habitat assessments; reach prioritization; and developed recommendations that were illustrated in prototypical plans and sections prepared by Logan Simpson. Long Range Transportation Plan Natural and Cultural Resources Chapter. National Park Service. Assisted in researching, writing. and compiling geospatial data for the natural and cultural resource chapter of the National Park Service Long Range Transportation Plan Guidance document and supporting appendix. The appendix includes goals, objectives, and strategies related to transportation related natural and cultural resource protection. Relevant park strategies were derived from GIS data. The chapter supports a methodology to prioritize transportation planning strategies that will reduce the negative impacts of transportation infrastructure on natural and cultural resources. Estes to flatiron Transmission Line Rebuild EIS, Colorado. Western Area Power Administration. GIS analyst for an EIS evaluating a proposal to rebuild 32 miles of existing H -frame wood -pole 115kV transmission line between the town of Estes Park and Flatiron Reservoir in Larimer County, CO. Two existing 115kV lines would be consolidated onto a single right-of-way using double circuit structures, and approximately 16 mites of existing transmission line would be removed. LSD is leading preparation of the EIS and public involvement activities to be conducted in support of an expanded public involvement process. Impacts to visual resources were identified as a key issue during public scaping. To address this issue, visual simulations, viewshed analyses, and context sensitive design will be incorporated into the analysis of four action alternatives and a no action alternative. Project deliverables must fulfill DOE and USFS NEPA Submitted by: Synergy Disaster Recovery Submitted to: Weld Count Colorado (RF' B000057) 41 Proposal to provide a Hazard Mitigation Plan requirements, Kristy assessed mileage of power lines crossing public lands, edited data, created viewshed analysis maps, and prepared maps for the environmental impact statement. Elevate Eagle Comprehensive Plan and Land Use Development Code Update. Eagle, Colorado. Influenced by western slope ranching, federal lands, and two world -class ski resorts (Vail and Beaver Creek), Eagle has a mix of rich historical agriculture and new recreation economies that influence the growth and development of the community. Kristyprovided mapping for the comprehensive plan update portion, and conducted GIS analysis as necessary on the LUDC. Twin Falls Comprehensive Plan Update. Twin Falls, Idaho. Will a thirty percent increase in population between 2000 and 2014, Twin Falls is growing quickly and expected to accelerate to 66,471 by 2030. Key to the plan was applying the policy framework necessary to continue to attract high -quality employees to the area, in order to support the burgeoning high-tech food industry, and expanding those amenities to attract this needed workforce — downtown revitalization, housing improvements, parks and recreation amenities, and overall character improvements. Kristy updated the Land Use map and provided GIS analysis for the plan. Douglas Master Plan. Douglas, Wyoming. Kristy was responsible for all mapping including land use mapping and identifying opportunity areas through spatial analysisof land use connections for the Douglas comprehensive plan. Douglas, 111/yoming, a community seeking to capitalize on the current oil, gas and coal boom to diversify its resource -dependent economy, generate tourism, and improve quality of life for its growing population. The planning effort includes an inventory of baseline conditions, in-depth analysis of key opportunities, focused planning for economic catalyst sites, including a major new master planned community, and subarea planning for districts and corridors throughout the city. State Highway 7 BRT Feasibility Study and TOD Recommendations. Boulder, Broomfield, and Adam's Counties. The proposed Bus Rapid Transit would start in the City of Boulder and end in the City of Brighton, passing through Lafayette, Erie, Broomfield, and Thornton. Logan Simpson was responsible for demographic modeling and for making Transit Oriented Development Recommendations at the proposed stops. As project lead, Kristy was responsible for interviewing all cities and counties to understand future development plans and concerns. She modeled the future expected populations and employment to feed into the transportation model. Kristy then identified ways to increase density and remove transit and pedestrian obstacles from the proposed stations and made recommendations for the ways to promote transit oriented development along the corridor. Draper Open Space Plan. Draper Open Space Master Plan. Draper, Utah. Logan Simpson worked with the City of Draper to evaluate 4,600 acres of open space properties in the Traverse Mountain Range. The plan identified land uses, recreation demand, public use trends, and carrying capacity, as well as educated developers, staff, and property owners about open space resources. Kristy developed a sensitivity model to identify front and back country development opportunities within the new Traverse Mountain open space acquisition. The plan was awarded an Achievement Award, the highest honor bestowed on a planning project, by APA Utah in 2016. Krisfy Bruce, Logan Simpson VillgOOMMISMOMPOPPOIS Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 42 [RFP 8000057, Proposal to provide a Hazard Mitigation Plan JEFF STEVENS, CEM, MEP Project Executive MA, International Relations, Salve Regina University BA, Administration of Justice, Salve Regina University Certificate (Northeast Public Health Leadership Initiative) - SUNY Albany Certified Emergency Manager Master Exercise Practitioner FEMA Type III All -Hazard IMD4 Jeff serves as iParametrics' Vice President of Emergency Management. In this role, he works closely with our clients to improve their resilience and enhance their recovery efforts, Jeff is known as a hands-on leader who doggedly advocates for clients to ensure that they are leveraging all possible avenues to create a more disaster resilient environment, Jeff is a Certified Emergency Manager and FEMA Master Exercise Practitioner. He holds numerous Incident Management Team certifications and is a volunteer firefighter_ NEW YORK UNIVERSITY EMERGENCY MANAGEMENT PROGRAM. Jeff rebuilt the emergency management program at NYU, one of the largest private universities in the world. Working with a diverse population and campuses on six of seven continents, Jeff introduced new technology, processes and plans to enhance resilience and speed response. During his tenure, Jeff conducted the first DHS-funded Multi -Asset Security Assessment at a University, launched an incident Management Team and created the first university - level Comprehensive Emergency Management Plan. He also launched a mobile safety app that works in 193 different countries. R-4214 COMMONWEALTH OF MASSACHUSETTS WINTER STORMS. Jeff served as the Project Manager for the largest disaster In the Commonwealth's history. Augmenting Commonwealth staff, Jeff s team dealt with a myriad of insurance issues that impacted project obligation and caused complex challenges specifically regarding self-insurance_ Overall, the team supported 600+ applicants, 1200- project worksheets and $100M in funds. .'RISTOL, RHODE ISLAND CDF3G-DR AND EDA GRANT MANAGEMENT. Jeff served as the Project Manager for the administration of two grants to support the reduction of significant flooding issues along the Tanyard Brook Watershed. Utilizing both CDBC-DR and EDA grant programs, Jeff worked on behalf of the town to significantly reduce costs to the local taxpayer, while mitigating a significant, repetitive flooding issue that was Impeding local development. e VARIOUS HAZARD MIMIC:' ,TiON PLANS, RHODE ISLAND. Jeff served as the Project Manager for multiple hazard mitigation plans within the State of Rhode Island including the Towns of Middletown, Narragansett, Richmond and Scituate. He helped the communities construct their Hazard Mitigation Planning Committees to ensure maximum participation, identification of issues and the development of high -impact mitigation strategies. All plans were approved by the State and the FEMA Regional offices. • NEW JERSEY CENTRAL EAST HEALTHCARE COALITION 5 -YEAR STRATEGY. Jeff served as the Program Manager for the development of a 5 -year strategy for the New Jersey Central East Healthcare Coalition. Faced with the prospect of shrinking Hospital Preparedness Program grant funds, the coalition sought to identify strategies to leverage funding, advance goals, and enhance healthcare resiliency throughout the region. Jeff s team used various qualitative and quantitative methods to develop a strategy that was fully adopted by all regional healthcare facilities. Ib/VW004. 4.1.iiStAC:nusbli 'd.v .wtw,~11.”xiletwNv41O14 ww.+r<u Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 8000057) 43 Proposal to provide a Hazard Mitigation Plan JEFF STEVENS, CEM, MEP Project Executive • DR -4255- ROWLETT, TEXAS TORNADO. Jeff served as the initial pro ea manager in support of Rowlett, Texas's recovery from an EF-4 tornado that struck the clay after Christmas 2015. He established an effective project management battle rhythm and assisted In programmatic efforts including setting up the recovery of significant donated resource that vastly reduced Rowlett's local costs, • TOWN OF WESTERLY, RHODE ISLAND COOP/COG PLAN. Jeff led a planning effort to create a Town -wide Continuity of Operations and Continuity of Government Plan for a small, coastal municipality in Rhode Island. Working with all departments, his team was able to identify all governmental functions including those that were critical to continue should they experience a.signifiant disaster or service interruption. The resulting plan was adopted unanimously by the Town. ADDITIONAL CERTIFICATIONS • **FEMA Type III Ali -Hazard IMT (Operations Section Chief, Planning Section Chief, Logistics Section Chief, Finance/Admin Section Chief) O National Sports and Security PDS 8 APCO Public Safety Telecommunicator • J-lazmat Operations ® Firefighter Level I • Amateur Radio Operator- Technician EMPLOYMENT HISTORY • Vice President of Emergency Management, iParametrics, 2018 -Present • Director of Emergency Management and Communications Center, NYU, 2016-2018 • Vice President of Emergency Management Services, CDR Maguire, 20 i 2-2016 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 0000057) 44 Proposal to provide a Hazard Mitigation Plan MS, Civil Engineering, Georgia Institute of Technology, 2019 BS, Civil Engineering, University of California, LA, 201 7 4a GIS Certified Ariel Siegel currently serves on iParametrics' Data Analytics team as a Geospatial Engineer after graduating with a Masters degree in Civil Engineering from the Georgia Institute of Technology. Her coursework throughout the completion of her undergraduate and graduate degrees focused heavily on risk assessments and hazard mitigation. Through her work as a research assistant during her graduate and undergraduate studies, Ariel gained extensive knowledge in developing and implementing geotechnical engineering learning modules, modeling the geometry of levees, assigning soil parameters, performing Slide 7.0 analyses, and examining the effects of saline water versus fresh water on soil parameters through laboratory testing. Arid is experienced in performing and analyzing laboratory data, utilizing software such as LPile, F8 -Deep, ArcGIS, Quantum GIS, and Qlik, automating geospatial data acquisition and processing, and creating visualizations in order to communicate geospatial data. GEOSPATIAL ENGINEER iPararnetrics, 2019 -Present, Lead geospatial data acquisition and processing for GIS work. Support business intelligence and data analytics projects. Develop programming scripts (Ft and Python) and accompanying documentation to automate geospatial data acquisition and processing. Communicate geospatial data through the creation of user-friendly visualizations using GIS (ArcGIS and Quantum GIS) and 6I (Q1ik) software while providing GIS technical support and training for internal and external GIS users. @ TECHNICAL PROFESSIONAL I, Wood, 2018-20191 Performed analyses of deep foundations using LPile and FB-Deep software. Assisted in proposal and report writing. ® TECHNICAL PROFESSIONAL I, Amec Foster Wheeler, 2016. Performed, analyzed, and managed laboratory data. Digitalized field notes and boring logs. Created and complied figures for reports. -.4w Submittal by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 45 (RFP 8000057] f Proposal to provide a Hazard Mitigation Plan V. PROJECT COST The following proposed project budget is a not to exceed, lump sum fee, to achieve a FEMA-Approved hazard mitigation plan for Weld County and its participating communities and districts. The proposed Technical Approach has been developed with the intent to fully utilize available Federal grant funding to implement a successful and implementable HMP. The total cost of labor and expenses is Sixty -Nine Thousand, Five -Hundred Fifty -Six Dollars ($69,556.00). Synergy acknowledges that upon project selection, a task completion schedule will be provided indicating the percentage of payment as tasks are completed. This shall include a 5% retention until project completion (FEMA Approval). Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 46 (RFP B0000S71 Proposal to provide a Hazard Mitigation Plan VI. PROJECT SCHEDULE The following table outlines the overall schedule by task. Synergy is flexible with these proposed timelines and looks forward to refining this schedule during negotiations and project kickoff activities. Task 1: Organize Resources February - April Task 2: Hazard identification & Risk Assessment (HIRA) February - June Task 3: Update Mitigation Strategy Task 4: Plan Adoption, Monitoring, and Evaluation Task 5: Grant Management Project Milestones May - August August - October Entire Project The following list outlines the major project milestones and proposed schedule for each. As with the overall schedule, Synergy is willing to refine any of these to better align with existing community schedules or events. Meetings o February: In -person project pre -kickoff meeting with the County's project representative and any other relevant parties o March: Four in -person kickoff workshops with the planning team o June: Four in -person risk and vulnerability workshops with the planning team o August: Four in -person mitigation strategy workshops with the planning team Public Involvement A detailed Public Involvement Plan will be developed as part of Task 1 activities. Below are the minimum public outreach and engagement touch points proposed: o Any of the meetings listed above can be made open to the public or separate public meetings/workshops can be aligned to those events o February - March: Public outreach and engagement relating to the HMP o April -June: Public outreach relating to risk assessment results, potential public workshops, public survey o August: Public outreach and engagement regarding the mitigation strategy, potential public workshops, public survey o October: Public review and comment period for the Public Draft Major Deliverables o March: Public Information Plan o Throughout Project: Public Information Plan Implementation Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 47 [RFP B000057J Proposal to provide a Hazard Mitigation Plan o June: Draft hazard identification and risk assessment (including analytics analysis) for planning team review & comment o September: Preliminary Draft HMP for planning team review & comment o October: Public Draft HMP for public/stakeholder review & comment o October: Final Draft HMP for DHSEM and FEMA review & comment, master mitigation action identification/prioritization database o Winter 20-21 Final HMP and delivery of all working files and GIS data • HMP Local Capabilities and Mitigation Actions summary content to DHSEM Synergy will ensure that all project milestones and deliverables are complete and a FEMA-approved HMP is achieved. We are eager to begin support of this project and can start as soon as the County is ready. Our team will maintain our support role until the HMP is approved by FEMA. Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP B000057] 48 Proposal to provide a Hazard Mitigation Plan sialogisia VII. SAMPLE HAZARD MITIGATION PLAN The following link will allow you to download our project manager and project team's most recent FEMA Region VIII Approved hazard mitigation plan. (Please let us know if there are any issues accessing) https://drive.poacomiswen?ithitcMiLystniyUklaLlifillaStinefiGcGily00 Comprehensive Update Prepared by Ouray County with professional planning assistance provided by CDR Maguire Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 49 j'RFP 0000057j Proposal to provide a Hazard Mitigation Plan VIII. FORMS SigialeNeSteneNSFOOMMESSeinaiiiiSIMISMSMMAININIIMPII Synergy is pleased to include these completed forms and documents as requested in the REP. [if! SIGNATURE PAGE LA SYNERGY DISASTER RECOVERY W-9 1 I SYSTEM OF AWARDS MANAGEMENT PROOF OF ELIGIBILITY Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 50 (RFP 8000057] Proposal to provide a Hazard Mitigation Plan The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request Nc. 998200006?, 2. The quotations set forth herein are exclusive of any federal excise taxes and ail other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County, The bid(s) may be awarded to more than one vendor. FIRM Synergy Disaster Recovery LLC BUSINESS ADDRESS 1530 Findlay Way BY Andre Duart (Please print) CITY, STATE, ZIP CODE TELEPHONE NO SIGNATURE Boulder, CO 80305 DATE 01/15/2020 954-465-8084 FAX TAX ID* 84-3533519 EoMAIL aduart@synergydisasterrecovery.com 'ALL BIDDERS SHALL PROVIDE AW-9 WITH THE SUBMISSION OF THEIR BID`S WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. "00 DO 3' E. TO Ni '._8,± Q PAGES 1 - 8. 82000057 14 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado f RFP B000057J 51 Proposal to provide a Hazard Mitigation Plan nacre wAaw .-...,,.,,.,,...,w.... Form W-9 (Rev November 201 J) fkpertergn; attheTreasuy tntvitai flescoue Secvice Request for Taxpayer Identification Number and Certification ire Go to anvvairs.flov/ForroltiV for instructions and the latest Information. 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CO 803Of 7 (rat account ntanberfsi Iwo' (c r;en ) • • Check only not of the 4 Exemptions (codes apply only to certain entities, not indbiduals; see instructions an page 3): Exempt payee code (ef any) Exemption from FATCA reporting code (i; any) Wp(Yo c to scc. i u mnuM1a J c 4Wt WV VS ftt.orhstees nun* ao0 e7 rt?" -fog Woo?) Taxpsi a yfenUUtioatiion Number (TIN) Enter your IIN the appropriate lox: The TIN provided must match the rtertte given lxi tine I to avoid r-TaSa f fit it7 ntecutket• backup wrll:lxVcirng. For individuals, !has r13 gonoroity your social security number (SSW). However, f r a fattwiaj:t alien sole. $triapriftex, rx din rr*c airier d entity, nee Iha trt.r;Uuctic+ts tar Part (, later. For Other ertiitittai it .;a your orr;Xoyer identif ► ration number (ON). IIyou do not hisvo a Mather, sc3s?kw to get rr PAL later. Note: If the account is in more than one name, see the instructions for line 1. NS° see What Name and Number To Give the Requester for guidelines on whose number to enter. Part If Certification Under panaltias of perjury, I cattily that: I Ttai ntrnhnr aftoWn on thin tom au my corricict fant 'ryrrr identification tnunhor (or I aM waiting for a number to t;9 ietat.ad to me); nod 2. t not subject to backup withholding baeauan• (a) tam eAttrot ?torn backup wittittimht:fl, ,Y (Li) I have rot utter; noli(itx1 by {he Internal Revenue Service (KIS) that fan: oubject to backup wittth&� inrf as a remit of a failure to report all iritere t or dividends, or (e) the InShas no(iiiod mina that I mu Ito longer Aubjcct to backup wilt tttaldtrl l; and 3, I am a U.S. citizen or other US. person (defined below); and 4 The FATCA code(s) entered on this form Of any) indicating that I am exempt from FATCA reporting is correct Certification insiructionn. You must cross out itan 2 above if you have bean notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply, For mortgage Interest pad, acqulsilk n or abandonment of seared property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not eegtired to sign the certification, but you must provide your Correct Tit:l. Ste the instructions for Part Il, later. • 5 5 Sign Here S(gnatasue of U -S petwre e" tr'� r d.f` fwd's. Ve2a/z t" General instructions Section references are to the Internal Revenue Coda unless otherwise noted. Futtire dovelopmenth. For the mteet information tltraut developments related to Form W-9 and its instructions, &nal as tecislation enacted rif(rtr Inlay were pubithnd, go to www.ies.govirorrn1/249. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an infrxrtlrilhaq return with the IRS must obtains yrair Correct taxpayer identification number (TIN) which may be your ,c ci ai :security number ( N), individual taxpayer Identification number Mali, ado.ptk n taxpayer ideniitication number (ATIW), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return_ Examples of information returns include, but are not limited to, the following. • Form 1099-iNIT (interest earned or paid) Date ► O,74,2// 9 ▪ Form 1099 -DI v (dividends, including those from stocks or mutual funds) a Form 1099-MISC (various types of income, prizes, awards, ar gross proceeds) • Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U S. person (including a resident alien), to provide your correct TIN. !.' you do not return Form Wtr-D 10 the requester with e TIN, you might Lbct subject to backup wetrrin:!ling. See What Is backup withholding, tater. Cat No. 10231X Form W-91(Rev. I1-2017) Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado [RFP 8000057] 52 Proposal to provide a Hazard Mitigation Plan 1/16/2020 517t Mkt FOR AWARD .t13i`.A.CF5ILIC7 A ALElt:1 : i:L\1.;:c.S ',Ut.e Hitt+ll tor 5.r ii'oitt•!h11 :11.11)tter;u1,: S ntin.;1C Entity Overview I System for Award Management r,tr-'si 2ir?.+, rrnlil y:=3_..\.M to ';-oc PA -1 Al l in, )b.lrtti t n.,; icir3n 4x11 nil+ ul+tat)t'ICtI .);•S2 �oa "n'/..' I 'iI lti nAnielter .:5,' 20 $ • 2" t "I tit';Ii;iii\,• I)tl;t:-t I ll.ul:(I to ) ;? 0-s.7t)In ir1 4111 krt'it' At: thy douse at &guI )h i:t) o:111 he npil;laud Entity Dashboard + Entity ��c'rti7ew Entity i,1ty 1{QptidLrati413 ► (itl't', Pitta c S?ertl9n2 + :12ti 4 Cert..; .1li et t'kLre Central t AkthrlatintiMS ► )nni4Ktj Extitlsilrii`i f lialtuiziffauity kinuim BACK i0 USER DASHBOARD GSA. Ent it) O.e.n.giet% Entity Regb9tratinn Sunuua y f)1JNS: 12119 17$) i+±aruca SY\'ir.}tt W RE( I)VElt) Mat' Rind uescType: Ku.ir:ess ar Otganitinin-t la Updated Ns; lietkint 1)iu rt R+! lstralMsl Status: Sttbtnitied Ittgk;trntiu.t is undergoing IRS TIN \latching I'hise, t)ti two hti itlws itays. !i t1 takei longer thrift um •ti: c ct)trt.lct ;it4` rt;t1t•ral Son. IIt_.1 t n -t to?.. ) Exelt)Niun Siwunnry u h'+t ittwitbn Rcvor(i..;? \t' https://sam gov/SANM/pages/secureci/entityDeshboerdientityDashboarllEntityOvervtewjef 1/1 Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 53 [RFP B000057J fi Proposal to provide a Hazard Mitigation Plan IX. ADDITIONAL ADD-ON SERVICES Synergy has identified some auxiliary services that could be aligned with or appended to the HMP process. These additional proposed services would enable HMP plan participants to accomplish additional community goals, while leveraging efforts already being devoted to the HMP's planning process. We will discuss additional details and costing, should there be community interest, Grant Application Development Synergy can work with the County to leverage available grants programs to help implement hazard mitigation projects and actions. We can help to identify and evaluate appropriate projects eligible for funding to assist in Duilding a more resilient community. As the County is aware, FEMA does not accept incomplete mitigation planning or project grant sub -applications. Applications submitted to FEMA must meet the minimum eligibility criteria for all submittals, including but not limited to a scoping narrative (scope of work, work schedule, and detailed cost estimate) and forms. All mitigation project sub -applications must also include, proof of cost-effectiveness (e.g., Benefit Cost Analysis- BCA), feasibility and effectiveness, documentation of compliance with environmental and historic preservation laws, and forms, SUBMIT YOUR PROPOSAL MANAGE YOUR AWARD • GRANT LIFE CYCLE DIVE LOP YOUR PROPOSAL CENraATr you IDEA Synew understands the latest FEMA HMA (e.g,, HMGP, PDM and BRIC, FMA), FEMA PA, HUD CDBG, EDA, USDA, FHWA, NPS, et al related agency grant requirements and processes. Our team can support the County in increasing its understanding and strategies in leveraging funds with additional traditional and alternative innovative financial and public -private -partnership (P3) resources. Our team includes former federal, state, and local government planning, policy, and grant/funding specialists who offer extensive experience in developing, implementing, administering, and managing agency planning and grant programs. Training / Exercises Synergy understands the importance of exercising plans to test their effectiveness for guiding response and recovery activities. To accomplish this, we are able to coordinate HSEEP exercises (tabletop, functional and full scale) for our clients to provide practice for prevention, vulnerability reduction, response, and recovery capabilities. Following the exercise, we provide an evaluation of the performance through After Action and Improvement Reports. We utilize the HSEEP- bui ding block approach to provide a comprehensive exercise program that allows stakeholders to gradually increase their skills as the program builds in complexity. With seasoned, experienced HSEEP professionals and partners, we take care to follow the latest HSEEP guidance as it relates to planning meetings, documentation, and specific exercise elements. We have developed, facilitated, and conducted various exercises from weather -related events, to active shooters, to public health outbreaks, to mass evacuations. No matter the scenario, we are committed to delivering comprehensive, practical, and useful exercises to meet or exceed our clients' needs. Submitted by/ Synergy Disaster Recovery Submitted to: Weld County, Colorado 54 [RFP 80O0O57] Proposal to provide a Hazard Mitigation Plan C mnurity Rating Syste C S) Credits This H VP planning effort could allow participating or interested jurisdictions to earn credits for FEMA's Community Rating System (CRS) program. CRS participants are eligible for flood insurance discounts for a community's businesses and residents. In addition, there are community actions separate from the HMP that can be implemented to earn additional CRS credits. can guide the County and/or any of its municipalities in maximizing CRS credits earned as an additional piece of the HMP planning process. Community Resiliency Plan S:;yn :'rt' `f views a hazard mitigation plan as the first step towards community resilience planning, To add value to this project, our team proposes an optional Community Resiliency Plan component, to build upon the final HN/P and that project's p anning process. 111t‘'1•. f •l..j .a,.ti.4;•• tl!j'.j i (. >7111f'tllll l', t<;11111j; 'v' 'I��tl i %tip a t•rt •. t 1, ttr-e Ote .•.. •` ►'a .it, s.-. . 441 _ itia.)tS' .silk ... _a•.,. �- I•1;. This plan would be built upon the State of Colorado's Resiliency Framework, which focuses on the following sectors: community, economic, health & social, housing, infrastructure, and watersheds & natural resources. This framework provides a path to address the shocks and stresses that communities face. The Community Resiliency Plan will build upon the HMP and other data sources to identify interdependencies and potential consequences of major shocks and stresses across multiple sectors, Assessing these against existing conditions would allow Weld County to develop strategies to address those resiliency challenges. �a t i t a,tit ;,1+,;- xt :a t tan twinwoe-s Osten wet ed UtrtZt e� I glaniSta C -0444(k) Rcpr1rncy Vf4t'St ei Coovp 1;44,4 7 t't ::;'SCiL4P4J M a44Nwan fACOnCeNt 1«wa 4 Notro+r 7 �.r xhw.wu Rhfrsnea ' jilbtMM.ti I poreanaoll ik VS4 ..1 Sititistabila *Paapa to r- -* + a an* This plan would allow for the identification of the community's resiliency vision, to inform strategies and projects to meet this vision. These can affect day to day activities and long-term goals. The most critical part of the planning process is to ensure there is extensive stakeholder and public engagement. This is a community plan that can only succeed through robust community engagement and an articulated roadmap for ongoing coordination and action. There are a many ways to align a Community Resiliency Planning process to that of an HMP. Synergy is happy to discuss this topic in more detail, if either the County and/or its jurisdictions have interest. Public Hazards Training / Education As part of past projects, Sys e p has successfully developed online content focused on educating a community's general public about the risks that hazards pose and what they themselves can do to help mitigate those hazards. There are a number of tools available, ranging from E -Learning applications to interactive Story Maps that we could leverage for Weld County. Submitted by. Synergy Disaster Recovery Submitted to: Weld County, Colorado 55 [RFP 0000057] Proposal to provide a Hazard Mitigation Plan Critical Infrastructure Database To aid in future risk assessment development and other EM planning efforts, can assist communities with development of a GIS database that could enhance future hazard risk and vulnerability assessments. This database could also be developed to align with FEMA`s Hazus software to allow your local asset information to be imported utilizing the Comprehensive Data Management System (CDMS) tool that FEMA provides. We can develop the database schema and then train local county staff on how to build, develop, and maintain a robust inventory of critical infrastructure. . ay..-_ War. vy • <••••••••••••erariftrr ••••••• •••••• a '* .a re a H3 MA $A4k,se is s4 1►A ?VI . S, r.N.tr i ee Mr d C►A,LA RAM *a ea $� r srldatia IJS 4.r rte. • —' S **dais ! .a..... Paw ►,r.et tin 1I-.+4 ._._._ S S. .b . r - w ti T. ar . 41...16.... VW OAP* 1.111. tat .. n sr.p.ti-a-a— *.�..Sa,.2._..—a • ___. .# ..e b......... w HMP Maintenance Updates / Meeting Facilitation To aid in future HMP maintenance efforts, can a so facilitate annual reviews and updates to this updated HIV P, In addition to regrouping the local planning team, efforts could also focus on informing the public of progress made and any updates to the HMP. Identification and tracking of other community planning efforts could also allow for improved integration and implementation of the HMP. Submitted by: Synergy Disaster Recovery Submitted to: Weld County, Colorado 56 [RFP 8000057] DISASTER RECOVERY Setting the New Standard INSR LTR A ACORI1 `s.� CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 2/25/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Hub International Florida 777 SW 37th Avenue, Suite 500 Miami FL 33135 .-...._____,....._.___. _.__ ._._._ ._. ,-,..._.�..__.__...._..._.-T__.__ CONTACTNAME.Siena Dennie _--.._. PHONE 305-444-2324 Imo, tax 305-444-1974 um, MAI ADDRELSS. -eliana.dennierahubinternationaLcom INSURER(S) AFFORDING COVERAGE NAIC N AXIS Sumius Insurance Company 26620 _.-,._..___.�..INSURERA: INSURED SYNEDIS•01 Synergy Disaster Recovery, LLC 1530 Findlay Way Boulder CO 80305 INSURERS:_ ,--m, INSURER C: INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 74454385 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE -- AWL SUeR ----__.__ POLICY EFF POLICY EXP - {NSD WVD POLICY NUMBER (MMIDDIYYYY1 (MM/DD/YYYYI X COMMERCIAL GENERAL LIABILITY ICLAIMS -MADE [Xi OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: ' I PROr- I POLICY X JE_ J LOC o ! OTHER: Y Y EM P20001887-01 1/4/2020 1/4/2021 LIMITS EACH OCCURRENCE $ 1.000,000 UMW' TO ETsrTa— PREMISES LEa occurrence] MED EXP (Any one person) PERSONAL 8 ADV INJURY L GENERAL AGGREGATE PRODUCTS - COMP/OP AGG $100,000 S 1Oµ000 $ 1,000,000 $ 2.000,000 $ 2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY _ AUTOS X I HIRED X ij NON -OWNED AUTOS ONLY i AUTOS ONLY EM P20001887-01 1/4/2020 1/4/2021 COMBINED SINGLE LIMIT $1,000,000 LEa acagent) BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ CP�ERTY DAMAGE _..4n____...._.___.._.--;...$ X UMBRELLA LIAB EXCESS LIAB XI OCCUR CLAIMS -MADE DED X I RETENT ON $ n WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRI ETOR/PARTNER/EXECUTIV E OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below Contractor Pollution Liability Professional Liability Y/N Y NIA Y EMX20000480-01 1/4/2020 1/4/2021 EACH OCCURRENCE $ 2,000,000 AGGREGATE I $2,000,000 $ PER STI�TU_TEJ _—LEH R —. E.L. EACH ACCIDENT $ EL, DISEASE EA EMPLOYEE $ E L. DISEASE - POLICY LIMIT $ A V EMP20001887-01 Y 1/4/2020 1/4/2021 Aggregate Aggregate 2,000,000 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may he attached if more space is required) Project: Update To The Weld County Multi Jurisdiction Hazard Mitigation Plan Certificate holder is listed as additional insured on General Liability, Excess/Umbrella liability and Pollution coverage when required by written contract, subject to terms, conditions, and exclusions of the policy. Waiver of subrogation is provided in favor of the additional insureds when required by written contract. CERTIFICATE HOLDER CANCELLATION The Board of County Commissioners of Weld County, CO 1150 0 Street Greeley CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: EMP20001887-01 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Persons) Or Organization(s): Location(s) Of Covered Operations Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to name as an Additional insured. However, this status exists only for the project specified in that contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Mio Is An Insured is amended to inc ude as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 Policy number: EMP20001887-01 COMMERCIAL GENERAL LIABILITY CG 20 37 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location And Description Of Completed Operations Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to name as an additional insured. However, this status exists only for the project specified in that contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the schedule of this endorsement performed for that additional insured and included in the "products - completed operations hazard". CG 20 37 07 04 © ISO Properties, Inc., 2004 POLICY NUMBER: EMP20001887-01 COMMERCIAL GENERAL LIABILITY CG 24 04 10 93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABIUTY COVERAGE PART SCHEDULE Name of Person or Organization: Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to provide a waiver of subrogation. However, this status exists only for the project specified in that contract. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement). The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV — COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 10 93 Insurance Services Office, Inc., 1992 POLICY NUMBER: EMP20001887-01 ADDITIONAL INSURED ENDORSEMENT This endorsement changes the Policy. Please read it carefully. This endorsement modifies insurance provided under the following: CONTRACTORS POLLUTION LIABILITY COVERAGE Name of Person or Organization: Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to name as an additional insured. However, this status exists only for the project specified in that contract. The person or organization shown in this Schedule is included as an insured, but only with respect to that person's or organization's liability arising out of COVERED OPERATIONS performed for that insured. PGI EL 018 0210 Page 1 of 1 POLICY: EMP20001887-01 WAIVER OF SUBROGATION ENDORSEMENT This endorsement changes the Policy. Please read it carefully. This endorsement modifies insurance provided under the following: PROFESSIONAL LIABILITY COVERAGE CONTRACTORS POLLUTION LIABILITY COVERAGE SCHEDULE Name of Person or Organization: Any person(s) or organization(s) to whom the Named Insured agrees, in a written contract, to provide a waiver of subrogation. However, this status exists only for the project specified in that contract. The Company waives any right of recovery it may have against the person or organization shown in the above Schedule because of payments the Company makes for injury or damage arising out of the insured's work done under a contract with that person or organization. The waiver applies only to the person or organization in the above Schedule. Under no circumstances shall this endorsement act to extend the policy period, change the scope of coverage or increase the Aggregate Limits of Insurance shown in the Declarations. PGI EL 019 0210 Page 1 of 1 PIINNIACOL ASSURANCE 7501 E. Lowry Blvd. Denver, CO 80230-7006 303.361.4000 / 800.873.7242 Pinnacol.com NCCI #: WC000313 Policy #: 4221519 Synergy Disaster Recovery LLC 357 S. McCaslin Blvd Suite 200 Louisville, CO 80027 ENDORSEMENT: Waiver Of Subrogation We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. SCHEDULE Board of County Commissioners of Weld County, CO 1150 O Street Greeley, CO 80631 Effective Date: March 3, 2020 Pinnacol Assurance has issued this endorsement March 3, 2020 7501 E. Lowry Blvd Denver, CO 80230-7006 Page 1 of 5 P aduart@synergydisasterrecovery - 03/03/2020 08:56:50 4221519 55632622 UW137 '`�� Rte® CERTIFICATE OF LIABILITY INSURANCE DATE ( 20 o'") THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Pinnacol Assurance 7501 E. Lowry Blvd. CONTACT NAME: PHONEFAX C. No. EMI: (A/C, Not: Denver, CO 80230-7006 ADDRESS: INSURER(S( AFFORDING COVERAGE NAIC C INSURER A:Pinnacol Assurance 41190 INSURED Synergy Disaster Recovery LLC 1530 Findlay Way INSURER B : INSURER c :_. Boulder, CO 80305 INSURER D : INSURER S : INSURER. F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -)165C1$UM RISR LTR TYPE OF INSURANCE MD MAID POLICY EFF POLICY NUMBER LMMIDDIYYYY1 POLICY EXP (MM/DOIYYYYI LIMITS GEN'LAGGREGATE _ -. COMMERCIAL GENERAL ---- CLAIMS -MADE i LIMIT APPLIES POLICY _ JEC UABIUTY ' OCCUR ' ' EACH OCCURRENCEal i5AKfKCSE"fblNTEt1 PREMISES (Ea occurrence) $ $ yMED EXP (Any one_per on). __ PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG $ $ $ $ PER: LOC OTHER: 7 AUTOMOBILE _-__ v - LIABILITY ANY AUTO OWNED ` AUTOS ONLY F--__ HIRED • AUTOS ONLY L__ _.. I SCHEDULED AUTOS NON -OWNED AUTOS ONLY I ( i COMBINED BISINGLE OMIT n $ , BODILY INJURY (Per person) $ $ BODILY INJURY (Per accident) - PROPERTY DAMAGE R ,pcgidn(X)_ $ $ ( UMBRELLA UAB I ! OCCUR .-.._. EXCESS LIAB CLAIMS-MADE i EACH OCCURRENCE AGGREGATE $ $ A DED I I RETENTION $ $ WORKERS COMPENSATION ' AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE A OFFICER/MEMBEREXCLUDED, J (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA ' 01/10/2020 4221519 01/01/2021 y 3 OTH- . X J_ PERTUTEJ_ ER E_L. EACH ACCIDENT ------ s 100,000 E.L. DISEASE - EA EMPLOYEE S. 100,000 E L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Unless otherwise stated in the policy provisions, coverage in Colorado only. Update to the Weld County Multi Jurisdictional Hazard Mitigation Plan. Worksite Loix Greely, CO. Refer to the Acord 101 Additional Remarks Schedule for supplemental cancellation notification information. CERTIFICATE HOLDER CANCELLATION 2066414 Board of County Commissioners of Weld County, CO 1150 O Street Greeley, CO 80631 rrudisill@weldgov.com i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Pinnacol Assurance ACORD 25 (2016103) 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORDs provided by Forms Boss. www.FormsBoss.com, (c) Impressive Publishing 800-208-1977 Lion: CERTIFICATE HOLDER COPY IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT (CONT) AGENCY CUSTOMER ID: N/A Loc #: N/A AC RQ EP ADDITIONAL REMARKS SCHEDULE Page 4 of 5 AGENCY Pinnacol Assurance NAMED INSURED Synergy Disaster Recovery LLC 1530 Findlay Way Boulder, CO 80305 POLICY NUMBER 4221519 CARRIER Pinnacol Assurance NAIC CODE 41190 EFFECTNEDATE: 03/03/2020 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBERP_6O3FORM TITLE: Certificate of Liability Insurance SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO PROVIDE 30 DAYS WRITTEN NOTICE TO THE NAMED CERTIFICATE HOLDER, BUT FAILURE TO PROVIDE SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. ACORD 101 (2008/01) ® 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Board of County Commissioners of Weld County, CO 1150 O Street Greeley, CO 80631 Contract Form New Contract Request Entity Information Entity Name* Entity ID* SYNERGY DISASTER RECOVERY LLC @00041968 Contract Name* HAZARD MITIGATION PLAN UPDATE (SYNERGY) Contract Status CTB REVIEW Contract ID 3453 Contract Lead* GMARQUEZ New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # gmarquez@coweld.co us Contract Description* SYNERGY IS THE COMPNAY THAT WAS SELECTED TO UPDATE THE COUNTY'S MULTI JURISDICTION HAZARD MITIGATION PLAN.. Contract Description 2 Contract Type* CONTRACT Amount * $69.556.00 Renewable* NO Automatic Renewal Grant IGA Department OEM Department Email CM-OEM@weldgovcorn Department Head Email CM-OEM- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV.COM Requested BOCC Agenda Date* 03/09/2020 Due Date 03105/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Review Date* 02'01 /2021 Renewal Date Committed Delivery Date Expiration Date* 02,26/'2021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head ROY RUDISILL OH Approved Date 03/09/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/11/2020 Originator GMARQUEZ Contact Type Contact Email Finance Approver CONSENT Contact Phone 1 Contact Phone 2 Purchasing Approved Date 03/09/2020 Finance Approved Date 03/09/2020 Tyler Ref #t AG 031120 Legal Counsel CONSENT Legal Counsel Approved Date 03/09/2020 Submit EMERGENCY MANAGEMENT Office of Emergency Management (OEM) Director: Roy Rudisill 1150 "O" Street PO Box 758 Greeley, CO 80632-0758 Phone 970-304-6540 Fax 970-336-7242 www.co.weld.co.us Memo To: Weld County Commissioners From: Roy Rudisill, Director OEM Date: February 10, 2020 Subject: BID #82000057 RE: Professional Services Hazard Mitigation Plan The Emergency Management staff and emergency management personal from three communities have reviewed the BIDs for the update to the Weld County Hazard Mitigation Plan. After reviewing the three bids received, Ecology and Environment Inc. did not meet the BID requirements. Wood and Synergy provided good proposals, both companies are equally qualified companies to complete the Mitigation Plan update. The OEM staff are recommending Synergy based on low BID for a cost of 69,556.00 Roy Rudisill Weld OEM 09-,7/2 2.09-0-03M r/fl©O l q WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 E-mail: rturfanweldgov.com E-mail: reverettweldgov.com E-mail: cmpeters[a�weldgov.com Phone: (970) 400-4216,4222 or 4223 Fax: (970) 304-6434 DATE OF BID: JANUARY 27, 2020 REQUEST FOR: PROFESSIONAL SERVICES HAZARD MITIGATION PLAN DEPARTMENT: OFFICE OF EMERGENCY MANAGEMENT DEPT BID NO: #B2000057 PRESENT DATE: JANUARY 29, 2020 APPROVAL DATE: FEBRUARY 12, 2020 VENDORS SYNERGY DISASTER RECOVERY LLC 1530 FINDLAY WAY BOULDER CO 80305 WOOD ENVIRONMENTAL & INFRASTRUCTURE SOLUTIONS INC 2000 S. COLORADO BLVD, STE. 2-1000 DENVER CO 80222 ECOLOGY & ENVIRONMENT INC 368 PLEASANT VIEW DRIVE LANCASTER NY 14086 OEM DEPT WILL BE REVIEW THE BIDS. 2020-0389 Edmoo t9 Hello