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Home My WebLink About20203038.tiffWELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND G4S SECURE SOLUTIONS (USA) INC (ARMED SECURITY GUARD SERVICES) rd THIS AGREEMENT is made and entered into this �3 'Oday of (\pvembe,r , 2020, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and G4S Secure Solutions (USA) Inc., who whose address is 1395 University Boulevard, Jupiter Florida 33458, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, County's Request for Proposal and Exhibit B, Contractor's Response to the County Request for Proposal, which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. Exhibit A, County's Request for Proposal, is further identified as bid number B2000175, and contains all of the specific requirements of the County. Exhibit B, Contractor's Response to the County Request for Proposal, confirms Contractor's obligations under this Agreement. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibits A and B with the following clarifications to the Scope of Work provision: Use reasonable efforts to prevent unauthorized activity by requesting assistance to control, subdue, disarm, or apprehend persons threatening disturbances; and Use reasonable efforts to prevent vandalism and detection of theft, loss, fire, and safety hazards. 3. Term. The term of this Agreement shall be from January 1, 2021, through December 31, 2021, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties, as set forth in Exhibits A and B. 4. Transition. Contractor shall implement a 30 -day transition program which takes place prior to the commencement of this Agreement. The transition tasks to be performed by Contractor are set forth in Exhibit B under the "Transition" heading. Contractor will not receive compensation pursuant to the "Compensation/Contract Amount" of this Agreement, or any compensation from the County, for tasks and activities performed for the 30 -day transition period. C2ri e,yj t I !.512® gx,e) C 2©2O- 3og l-Roo92 5. Termination. Each party has the right to terminate this Agreement, with or without cause on (in the case of termination by County) thirty (30) days or, in the case of termination by Contractor, sixty (60) days, written notice. Furthermore, this Agreement may be terminated by either party at any time without notice (except as provided below) upon a material breach by the other party of the terms of the Agreement, provided that, where such breach is capable of remedy, the breaching party shall be afforded a reasonable opportunity (not exceeding thirty (30) days) to cure such breach before such termination becomes effective. 6. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 7. Representatives. For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either may from time to time designate in writing a new or substitute representative(s). For Department: For Contractor: Justin Allar, Division Head Jeremy Graves, General Manager, Rocky Mountain Market 8. Notice. All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Jamie Ulrich, Director P.O. Box A Greeley, Colorado 80632 (970) 400-6510 For Contractor: Managing Counsel, Contracts 1395 University Blvd. Jupiter, FL 33458 contracts@usa.g4s.com 9. Compensation/Contract Amount. County agrees to pay an amount no greater than the amount set forth in Exhibit B for the term of this Agreement. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Scope of Work as described in Exhibit A. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will use reasonable efforts to attempt to pay the contractor within forty-five (45) days after the relevant invoice is received by the County. Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 10. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for 2 or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 11. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 12. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 13. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 14. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 15. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 16. Insurance. Contractor shall procure at least the minimum amount at or before the time of execution of any agreement or commencement of any work, the insurance covering all operations, goods or services provided under this Agreement as set forth in Exhibit A. Proof of said insurance shall be provided to County prior to the performance of any services under this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, 3 $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per $ 1,000,000 Loss Aggregate $ 2,000,000 17. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees (together, "Indemnified Parties"), from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the Contractor's negligence or willful misconduct in the course of performing the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 18. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 19. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 20. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 21. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 22. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 23. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 4 24. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, pandemics, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non- performing or delayed party. 28. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 29. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 30. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 31. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. 32. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If 5 Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5- 101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24- 76.5-103 prior to the effective date of the contract. 33. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 6 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: q4a-AttA ATTEST: 1 °'' BOARD OF COUNTY COMMISSIONERS Weld C.un , Clerk to the Boa WELD COUNTY, COLORADO By: Deputy Cler:! o the : oar Mike Freeman, Chair NOV 2 3 2020 CONTRACTOR: G4S Secure Solutions (USA) Inc. 1395 University Boulevard Jupiter, Florida 33458 7ete ry G/ -ayes By: Jeremy Graves (Nov 17, 2020 12:01 MST) Jeremy Graves General Manager, Rocky Mountain Market Date: Nov 17, 2020 7 3e,(38# EXHIBIT A COUNTY'S REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: SEPTEMBER 14, 2020 PROPOSAL NUMBER: B2000175 DESCRIPTION: ARMED SECURITY GUARD SERVICES FOR THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES OFFICES IN GREELEY, FORT LUPTON AND LONGMONT, CO DEPARTMENT: HUMAN SERVICES MANDATORY PREEPR•POSAL CONFERENCE DATE: TUESDAY, SEPTEMBER 22, 2020 AT 2:00 PM (VIA SKYPE) PROPOSAL OPENING DATE: WEDNESDAY, OCTOBER 7, 2020 1. NOTICE TO VENDORS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller/Purchasing Director (collectively referred to herein as, "Weld County"), wishes to purchase the following: ARMED SECURITY GUARD SERVICES A mandatory pre -proposal conference will be held at 2:00 PM on Tuesday, September 22, 2020 via a Skype conference call: Phone �-,mr.7. 1 c r: (720)) 39-526 1., Conference ID: 173306741 C. Vendors must participate and record their presence at the pre -proposal conference to be allowed to submit proposals. Questions regarding this Request for Proposal will be received at bids(weldgov.com up to but no later than: PM on Tuesday, September 29, 2020 (Weld County Purchasing Time Clock). Proposals will be received up to but no later than: Purchasing Time Clock). Due to COV_ D o 19, the boob openonv j ��oD Phone Nwrrber: (720' 439526i Conference OD: 946867C88. 5:00 PM on Friday. October 2. 2020 (Weld unty 5:00 be held va a Skype Covinerence call: PAGES 1 — 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE, REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE8. 2. INVITATION TO PROPOSE: Weld County requests proposals for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Proposals shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the vendor will expect the Weld County to pay if awarded the proposal. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Delivery to Weld County: ** Eo CH A N BID D Lily c �Y ROC DU H 1O COVID-1 o* 1. Email. Due to CVID-19, emailed bids are required. Emailed to bids ag�,weldgov.com. However, if your bid exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BID REQUEST #B2000175 Page 1 BidNet is 500 MB. PDF rmat is required. Fmailed bids must include the following statement on the email: "1 hereby waDve my right to a seabed bod". Please call Purchasing at 970A00-4222 or 4223 wit 20 INISTRUCTUONSTO VEIL D) f NTRODUC O Y 0 CR ORMATIION any questions. Proposals shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Dep-rtment. Each proposal must give the full business address of vendor and be signed by him with his usual signature. Pr000s;.ols by partnerships must furnish the full names os all partners and mast be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature aid title of the person signing. Proposals by corporations must be signed with the legal name of the co-poration, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also oe typed or printed be ow the signature. A proposal by a pers.r who affixes to his sigiature the word P4presidert,°° "secretary," ";gent, ° or other title without disclosing nis principal, may be held. to be the proposal of the individual signing. When requested by the Weld County Controller/Purchasing Director, satisfactory vidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of ttorrney must accompany the signature of anyone not otherwise authorized to bind the Vendor. All corrections or erasures shall oe i iitialed by the person signing the proposal. Al Vendors shah agree to comply with all of the conoitions, requirements, specifications, and/or instructions of this proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the proposal forms shall be suitably fil rd in. Venders are required to use the Proposal Forms which are included in this pack;ge and or, the basis indicated in the Proposa Forms. The Proposal must be filled out complete y, in detail, and signed by the Vendor. Late or unsigned proposals shall not be accepted or considered It is the responsibility of the vendor to ensure that the proposal arrives in the Weld County Purchasing Department or or prior -o the time indicated in Section 1, entitled, "Notice to Vendors." Proposals received prior to the time of opening will be kept unopened ir a secure place. H. responsibility will attach to the Weld County Controller/Purchasing Director for the premature peeing of a proposal not ore,perly addressed and identified. Proposals may b withdr wn up.n written request to and approval of the Weld County Controller/Pu tchasing Director; said request being received from th withdrawing vendor prior to the time fixed for award. Neg igence on the part of a vendor in preparing the proposal confers no right for the withdrawal of the proposal after it has been awarded. Vendors are expected to examine the conditions, specifications, and all instructions contained ierein, failure to do so will be at the vendors' risk. In accordance with Sec ion 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County vendors in all cases where said proposals are competitive in price :and quality. It is also understood that VVeld County will give preference to suppliers -rom the State of Colorado, in accordance with C.R.S. § 3C ` 1 i 3 (where] it is accepting proposa aIs for the purchase of any books, stationery, records, printing, lithographing or other sL pplies for any officer of Weld County). Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, to award the proposal to multiple vendors, and to accept the proposal that, in the opinion of the oard of County Commissioners, is to the best interests of Weld County. he proposal(s) may be awarded to more than one vendor. In submitting the proposal, the vendor agrees that the signed proposal submitted, all of the documents of the bequest for Proposal contained herein (including, but not limited to, product specifications and scope of services), the successful vendor's response, and the formal acceptance of the proposal by Weio County, together co.rstitutes a contract, with the contract date being the date of formal acceptance of the proposa by Weld County. The County may require separate contract, which if required, h :s been m;loe a part of this RFP. 3. SUCC HSS FMfl , VENDOR HURUN0 PRACTOCES 0 OR J A LIENS: Successful vendor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful vendor will confirm the employment eligibility of all employees who are mew[y hired for emp oyment in the United States to perform work under tis Agreement, through participation ir the E-Veriry program or th o State of Colorado program established pu-suant to C.R.S. BID REQUEST #B2000175 Page 2 §8-17.5-102(5)(c). Successful vendor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful vendor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful vendor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful vendor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful vendor shall notify the subcontractor and County within three (3) days that Successful vendor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful vendor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful vendor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful vendor participates in the State of Colorado program, Successful vendor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful vendor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful vendor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Successful vendor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful vendor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful vendor receives federal or state funds under the contract, Successful vendor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful vendor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 4. GENERAL PROVISIOS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the proposal, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA and disclose those portions staff determine are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. BID REQUEST # B2000175 Page 3 C. Governmental lmmunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable nw or hereafteramended. D. 0ndependent Contra: ctoro The successful vendor shall perform its dutir:s hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful vendor nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful vendor and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such c, average for the successful vendor or any of its agents or employees. Unemployment insurance benefits will be available to the successful vendor and its employees and agents only if such coverage is made available by the successful vendor or a third party. The successful vendor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful vendor shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful vendor shall have the following responsibilities with reg,,rd to orkers' compensation and unemployment compensation insurancematters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. CornpHoanct - with Law: The successful vendor shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Ch ace .f Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No third -Party Eereficoary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the L ndersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Lega0 Costs: In the event of a dispute between Weld County and the successful vendor, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful vendor. I. Dosadvani aged -_r u&ones Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit proposals in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Perrforrr arce: The successful vendor agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful vendor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Proposal within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful vendor's completion of the responsibilities described in the Proposal. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material BID REQUEST #B2000175 Page 4 breach of the terms of the Agreement. M. Extensuon or odofcation: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work per:ormed by she successful vendor shall be the basis for additional compensation unless and until the successful vendor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontr ctc*rrs: The successful vendor acknowledges that Cunty has entered into this Agreement in reliance upon the particular reputation and expertise of the successful vendor. The successful vendor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discrtion, shall be assigned to the Project. The successful vendor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful vendor by the terms of this Agreement, and to assume toward the successful vendor all the obligations and responsibilities which the successful vendor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful vendor and the successful vendor shall c000erate it such pr, cess. The successful vendor shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful vendor warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful vendor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. The vendor warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful vendor shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful vendor shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Vendor shall submit with their proposals the following information pertaining to the equipment upon which the proposals are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful vendor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful vendor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights .f the successful vendor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Onterruptoors: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. BID REQUEST #B2000175 Page 5 R. Non -Exclusive Agreement: This Agreement is nonexclusive, and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest — Co 9S. §§24-1- =2O1 et seq. and §245O -5O7. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful vendor's services and the successful vendor shall not employ any person having such known interests. During the term of this Agreement, the successful vendor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful vendor to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful vendor nor any member of the successful vendor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful vendor's operations, or authorizes funding to the successful vendor. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld C.unty Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or itsdesignee. W. Compensation Amount: Upon the successful vendor's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater th ;n the amount of the accepted proposal. The successful vendor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld X. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the successful vendor hereunder and the successful vendor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing byCounty. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller/Purchasing Director by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of trYtilt .Ai$:•• siteil.....+a -9:� '�.,:.� ., :,i4:T--'.a.: +' `" . .....w_ -.:- • - °••. ..r., ..< �...v.:s,S-.lP.s.ee.::.•�: s .,,.j.. �+r�ll.:_._ . �c.�t—.ti_2+aa,aA+�';4. ;.mF:.:a.��iLbs'r ..a'-.:ad4:a#.. BID REQUEST #B2000175 Page 6 claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: W•;rkers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Aut•mobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles a Ai \S''''"1 -1E91(.•"'" -...,.(Y va„...aca. a- • - BID REQUEST #B2000175 Page 7 operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions lability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverag will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. inimum Limits: a Per Loss Aggregate 1,000,000 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and cmpany acceptable to and apprved by said Administrator, covering all operations hereunder set forth in the related Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Proposal and in the Response to the Proposal each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. BID REQUEST #B2000175 Page 8 SCOPE OF WORK: The intent of this Request for Proposal ("RFP") is to procure a high quality, experienced company to provide armed security guard coverage at Human Services offices that is reasonable and practical, meeting the safety and security needs of employees and the public. The Weld County Department of Human Services (WCDHS) is requesting armed security guard coverage for our offices and the parking areas located next to the buildings. The Greeley offices are located at 315 North 11th Avenue (Main Campus), 710 11th Avenue (Family Support and Visitation Center) and 822 7th Street (Child Welfare Campus). The Fort Lupton Office is located at 2950 9th Street, and the South West Weld County office is located at 4209 Weld County Road 24 1/2 Longmont, CO. The Main Campus has three (3) buildings; Family Support and Visitation Center has one (1) office; Child Welfare Campus has (2) buildings; Fort Lupton location has one building with (2) offices; South West Weld location has one (1) building with (2) offices. Security guard schedules must be flexible upon request to cover some family engagement meetings that may last beyond 7:00 p.m. Coverage at the South West Weld location will be upon request only. The Security Company will be responsible to provide cell phones (preferably with email capability) to each of the guards to communicate with each other, Human Services staff, and to notify 9-1-1 when necessary. The Security Company will also be responsible to provide required annual and on -going training in areas such as firearm qualifying, recognizing crisis development, responding appropriately to each level, and de- escalation techniques. Security guards must have the ability to maintain poise and self-control under stress. Security guards must always be in clean and neat security uniforms while on duty. To ensure the safety of employees and the public, the guard is to remain constantly alert. Security guards are not to engage in extended conversations or activities that would prevent them from observing the area or people around them. The objective of the armed security guard coverage is to serve as a deterrent against potentially hostile people as well as protect real and personal property. In no instance will the guard or supervisors act in the capacity of a police officer and the power of arrest will be limited to that of a private citizen. The actual services to be performed will be determined by the County, to include but not be limited to the following areas: Monitor the parking lots and entry/exit points as staff arrive for work and as they leave at the end of the business day. a Roam the buildings and parking lots throughout the day to provide a security guard presence. ® Upon request, monitor client appointments/interviews. ® Prevent unauthorized activity by requesting assistance to control, subdue, disarm, or apprehend persons threatening disturbances. ® Prevent vandalism and detection of theft, loss, fire, and safety hazards. • Respond to incidents including medical emergency, fire, bomb threat, flooding, elevator emergency, inclement weather, and other incidents. BID REQUEST #82000175 Page 9 e e Protect County equipment and other items or documents. Regulate the direction and flow of the movements of the public. Protect county personnel, clients, and the general public from bodily harm. Enforce the rules, regulations, and policies related to crime reduction and Departmental procedure. The County shall have the unfettered right to monitor the contractor's work in every respect. In this regard, the contractor shall provide its full cooperation, and ensure the cooperation of its employees. Further, the contractor shall make available for inspection and/or copying when requested, original time sheets, invoices, charge slips, credentialing statements, continuing education and training records, and any other data, records and accounts relating to the contractor's work and performance under the Agreement. In the event the Provider does not hold such material in its original form, a true copy shall be provided. Appropriate WCDHS staff may request an interview with each guard prior to assignment. The following standards apply to any personnel assigned to this contract: le U Maintain a good working relationship with clients, the public, county staff, and local law enforcement personnel. Ability to document and complete required logs and incident report forms as needed. Maintain satisfactory standards of competency, conduct, hygiene, cleanliness, appearance, and integrity. Adhere to standards of behavior and appearance that reflect with credit on himself/herself, his/her employer, and the County. All individuals assigned to the County must meet the following minimum standards: O 21 years or older. O Able to read, write, and speak the English language fluently. o High school education or equivalency. O Ability to meet and deal with the general public. O Ability to make written or verbal reports of his/her activities readily understandable to supervisors. o Ability to read, understand, and apply written rules, detailed orders, instructions and training materials. o Ability to maintain poise and self-control under stress. o No felony convictions, conviction of any misdemeanor, which, in the judgment of the County reflects unfavorably on his/her fitness. o Possess a valid Colorado Driver's License. o Able to sit, stand and walk for extended periods; occasional lift and/or move up to 25 pounds. Not meeting the minimum standards shall be considered justification for replacement. Any of the following will also be considered justification for replacement: BID REQUEST #B2000175 Page 10 o Conviction of any felony, conviction of any misdemeanor with, in the judgment of the County, reflects unfavorably on his/her fitness. o Suspension or revocation of a Colorado Driver's License. o Formally charged with a criminal offense, the nature of which may make him/her u nable to meet the minimum qualifications. o Neglect of duty, which includes but is in no way limited to: sleeping while on duty, u nreasonable delays or failure to carry out assigned tasks, conducting personal affairs during official time, and refusing to render assistance or cooperation in u pholding the integrity of the security program. o Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records. o Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. o Participation in disruptive activities which interfere with the normal efficient o perations of the County. o Theft, vandalism, or any other criminal actions. o Selling, consuming or being under the influence of intoxicants, drugs or other substances which produce similar effects. (By mutual agreement the security firm individuals assigned to the County may conduct immediate drug screenings of any assigned individuals to the security guard position). o Improper use of official authority or credentials. o Unauthorized use of communication equipment or County property. o Violation of security procedures and regulations. o Engaging in any other such activity, which, in the County's opinion, may constitute improper conduct or dereliction of assigned duties. Minimum Qualifications To be considered, the bidder must meet the following minimum qualifications: 1. The bidder shall affirm via written statement that it will take all the steps necessary to ensure that all guards assigned to the WCDHS have demonstrated armed security training proficiency in the areas pertaining to this project. 2 The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. 3 The bidder will affirm via written statement or other documentation that it has at least three (3) continuous years of corporate experience in providing armed security services, and at least one (1) current contract with a jurisdiction of similar size demonstrating the ability to provide security to a public building like the WCDHS of₹ices. The bidder will further acknowledge via written statement that it understands that any security guard assigned by the firm to this project must have a minimum of on (1) year experience actually engaged in the performance of armed security services. However, the Contractor shall have the prerogative of requesting the approval of an employee without BID REQUEST #B2000175 Page 11 the experience, and the WCDHS may authorize such approval if Contractor can provide sufficient documentation to support the selection. 4. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff, and an adequate support staff in its central office capable of competently supervising and monitoring its operation in Weld County. The bidder must provide a detailed, written transition plan as part of the bid process, that includes documentation of organizational structure and internal processes for recruitment, supervision and monitoring of staff. 6 The bidder must affirm via written statement that it has the current stability and size to hire, train, and sustain a security workforce at all times to fulfill the contract. 7 The successful bidder must be licensed by the City of Greeley. Armed Security Guards must be licensed in accordance with of Greeley code - Chapter 6.12.020. Proof of license must be provided to the Contract Administrator for all guards who will work at the WCDHS offices. The WCDHS does not reimburse contractor for licensing requirements. The bidder shall affirm via written statement that it shall provide the WCDHS with workers who are free of alcohol and/or drugs at all times. The use of alcohol and/or drugs or narcotics on the job or being under their influence when reporting for work is prohibited and shall be an independent cause for termination or a material breach of the contract. Use of prescription and over-the-counter drugs are allowed if they do not interfere with an employee's ability to perform the assigned job tasks or duties. Minimum Site Training Re uiremen In many instances of criminal and/or emergency situations, a contract guard will be the first concerned individual on the scene. His/her reaction to the situation could make the difference between successfully protecting lives and property or disaster. Therefore, security guards and personnel must be properly trained in view of the serious consequences that could arise from mis action or inaction. Weld County requires written confirmation of satisfactory completion of required training for all guard personnel assigned under this contract. a Every security guard must be trained and proficient on -site procedures. All training will be at the expense of the contractor. The bidder shall affirm via written statement or documentation that every guard satisfactorily completed site training. Security Guard training is expected and encouraged to happen on site. However, a trainee is not considered part of the specified scheduled hours until training is complete, and the security guard is able to work proficiently without assistance. The WCDHS will include the guards in any scenario -based training and or security drills to ensure security guards are proficient in practicing proper protocol. Orientation of all new employees shall be the responsibility of the Contractor. The Contractor shall distribute a written job description to members of their staff and a site BID REQUEST #B2000175 Page 12 post order that clearly delineates his/her assigned responsibilities and shall provide such with the bid proposal. fa The Contractor shall ensure all their assigned personnel are able to pass a Colorado Bureau of Investigation background screening. The Contractor shall ensure their assigned personnel have completed current Firearm Training and current qualification course completion. Contract Period and Pricing 1. The initial contract period shall commence on January 1, 2021 through December 31, 2021. Subject to the satisfaction and concurrence of both parties the contract may be renewed annually each year thereafter through December 31, 2024. 2 The Contractor will submit a monthly invoice to the WCDHS Contract Administrator. The monthly invoice shall include: ® An itemization of security costs. Invoices shall only reflect hours actually worked by Contractor. • Any hours requested by the WCDHS , exceeding the specified contract hours. ® A summary of any hours where security guards are not provided. The WCDHS shall not be billed for hours in which security is not provided in any given month. 3 Costs shall be fixed by contract and only modified on an annual basis. The bidder will be limited with regard to the escalation of costs, including wages, by the Consumer Price Index for the Denver- Boulder -Greeley metropolitan area. No escalation of costs shall exceed the general percentage increase in the consumer price index. Contract Specifications 1. The Contract Administrator for the WCDHS is the Division Head for the Organizational Integrity Division. All contact and operational matters between the Contractor and the WCDHS will be through the Organizational Integrity Division Head. 2 Minimum staffing requirements are for five (5) armed security guards as described in Table 1. Upon request, hours will be flexible enough to provide coverage for meetings scheduled outside of the hours listed on Table 1. Note: Guards #3 and #4 will rotate between three (2) separate locations. 3 All must be armed and wear a uniformed approved by the Contract Administrator. The guards must always be in neat and clean uniforms, neat in appearance, and professional in behavior. 4 The five (5) security guards will work each day the WCDHS offices are open and will follow the County holiday schedule. BID REQUEST #B2000175 Page 13 5. Minimum regularly scheduled hours of operation shall be sufficient for the operation of five (5) offices Monday through Friday (see Table 1 for schedule) excluding county holiday closures. The Contract Administrator reserves the right to request adjustments to the schedule (as shown in Table 1) as needed and in collaboration with the Contractor. Occasional requests for off -site coverage may be requested. Additionally, weekend hours may be requested as overtime paid by the WCDHS. 6. Contractor personnel should be aware that they might be subpoenaed to testify in court regarding incidents witnessed or involved in as part of performing their responsibilities at the WCDHS offices. Overtime, if any, associated with this obligation is the responsibility of the contractor. 7 All pre -employment activities, i.e. application, interviews, testing etc., of guards are at the cost of the Contractor and must be conducted off the Weld County work sites. 8 Security guards will maintain professional standards of appearance and conduct as required by the WCDHS. 9 The WCDHS may request replacement of any contractor personnel when unable to carry out the responsibilities of the contract. Disciplinary actions, including removal actions, shall be the responsibility of Contractor. 10. The WCDHS shall approve all appointments to the position of site supervisor. 11. If contractor fails to provide properly trained officer or supervisor for required post or shift or fails to provide supervisory checks as specified, termination for default of contract may be considered. 12. The Contractor shall submit invoices to the Contract Administrator by the 5th of each month for services provided in the previous month. Invoices shall only reflect hours actually worked by Contractor. 13. All costs for cell phones, training, transportation, etc. will be borne by the Contractor and should be reflected in the hourly and weekly rates. Work Schedule (Table 1) Staff Location Days of Comments Lunch Hours Total Hours Per Week Hours Coverage Needed Armed Guard #1 Main Campus Nth Avenue Buildings B, and 11th 315 - A, C Monday Friday - 7:00 3:30 AM PM - Monitor entry points, parking lots, public areas buildings, and all in 11:00AM -11:30AM 7.5 37.5 BID REQUEST #B2000175 Page 14 meetings upon request. Armed Guard #2 Main Campus Nth Avenue Buildings B, and 11th 315 - A, C Monday Friday - 9:00 5:30 AM PM - Monitor entry points, parking lots, public areas buildings, anc meetings upon request. all in 1:00 1:30 PM- PM 7.5 37.5 Armed Guard #3 710 822 AT 11th — Monday- 8:30 7:00PM AM - location. Random visits throughout the each day to 1:00 1:30 PM PM - 10.0 40 THIS GUARD WILL WORK Thursday Two LOCATIONS: #1) Avenue, Greeley Family Support Visitation Center #2) St, Greeley Child Welfare Campus and 7th - Armed Guard #4 THIS WORK 11th - 7th - and Friday Saturday Sunday 8:30 7:00 10:00 AM PM -5:00 PM PM - throughout the (#1 Random visits each Location #2) Remain Location #1 . day and to at 1:00 1:30 PM PM - 10.0 7.0 10.0 14.0 GUARD WILL Part AT LOCATIONS: #1) Avenue, Greeley Family Support Visitation Center #2) St, Greeley Child Campus Two 710 822 Time Welfare BID REQUEST #B2000175 Page 15 Armed Guard #5 Fort 2950 9th Del 4209 24 Longmont, CO 1/2 Street Camino Lupton WCR Monday Tuesday Wednesday* * Fort Lupton 7:45AM- 5:30PM Fort Lupton 7:45AM- 1:00PM Del Camino 2:00pm- 7:00pm Fort Lupton 7:45AM- 1:00PM lots, including the points, and parking the offices. Monitor entry staff 1:00pm- 1:30pm 40 Del Thursday* Camino 2:00pm- 7:00pm `Assumes hour lunch 1/2 Fort and 1/2 hour Lupton drive time. 7:45AM- 1:00PM Del Camino 2:00pm- 7:00pm Total Hours 179 Holiday Schedule: Weld County is closed on 12 holidays per year. These include: New Year's Day, Washington/Lincoln Day, Memorial Day, Independence Day, Veterans Day, Thanksgiving, Christmas, New Year's Day, and 3 floating holidays typically scheduled with Independence Day, Thanksgiving, and Christmas. BID REQUEST #B2000175 Page 16 Cost Proposal: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $ *(Please use "total weekly cost" (from above)/170 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. PERCENTAGE OF RATE INCREASE FOR 2022 (optional year 1): 0/0 PERCENTAGE OF RATE INCREASE FOR 2023 (optional year 1): PERCENTAGE OF RATE INCREASE FOR 2024 (optional year 1): Submittal Recauirements and Evaluation for All Proposals: Proposals shall be typewritten. All proposals must contain the following specific information: 1. Sufficient information concerning the program to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Bidders should avoid elaborate artwork and graphics, bulky volumes or any other artifice that does not directly affect the contents of the proposal. 2 All proposals must demonstrate that the bidder has the ability to comply with the scope of this RFP and meet the requirements and specifications. 3 Additionally: a. All proposals must list by name, address, phone and Contract Administrator all institutions where bidder is providing armed security services and the length of time that each contract has been in effect. b All proposals must list by name, address, phone and Contract Administrator all institutions where bidder has terminated services, been terminated or lost a renewal as the incumbent in the past three years. 4. All proposals must contain a letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this RFP. 5 All proposals must contain a work sheet indicating what the bidder is considering as an hourly rate of pay for qualified armed security guards. 6 Audited financial statements for both the prior and most recent fiscal year are required to support the bidder's financial capability to undertake and complete the performance of this RFP. BID REQUEST #B2000175 Page 17 Evaluation of Proposals An Evaluation Committee will evaluate each proposal. The Evaluation Committee will make recommendations to the Board of Weld County Commissioners. The Board of Weld County Commissioners will make its award of bid to the successful bidder, which award will be subject to the finalization of agreement. The Evaluation Committee will be guided by the following point system based upon a maximum of 100 total points: Pricing 0 to 40 points Qualifications 0 to 50 points Functional Compatibility 0 to 10 points In computing points for each of the above three general criteria, the Evaluation Committee will consider the following: 1. Basic Recuirements: Initially, the proposal will be examined to determine if it "qualifies" in that it meets the basic requirement for consideration. This review will pertain to such matters as adequate responsiveness to the RFP, necessary signatures, completeness, and clarity with respect to such essential factors as price. Failure of the proposal to meet the basic requirements of a proposal may disqualify it from further consideration. 2 Evaluation of Qualifying Proposals: Having determined that a proposal meets the basic requirements, the Evaluation Committee will then evaluate it with respect to each of the following elements: A. Pricing (Maximum 40 points): The stated lump sum base price for full performance in meeting the requirements of the RFP will be of major consideration under this category. The Evaluation Committee will also refer to budget information provided and consider how costs relate to comparable pay packages for similarly qualified security guards with similar responsibilities along the Front Range as well as how costs project for a second - and third -year contract extension. B Qualifications (Maximum 50 points): Included in this criterion of the evaluation will be -- Length of time bidder has been in the business of providing armed security services in an office setting; current and recent history of bidder's past performance of a similar nature to the performance offered in response to the RFP; any evidence submitted (letters of reference) or readily attainable regarding the quality of past performance and the reliability of responsiveness of the bidder; the apparent capabilities of the bidder to perform well in the execution of its obligations under a contract with Weld County as evidenced by its leadership and management personnel, size of organization, length of time in business, past performance, and other current contractual obligations defining the bidder's capability to undertake and successfully fulfill the obligations proposed to be undertaken by its submission of a proposal in response to this RFP. C Functional Compatibility (Maximum 10 Points): This criterion is an assessment of the fit between the bidder's overall proposal and transition planning with the organizational culture and business practices. The evaluation will consider the organization, approach, comprehensiveness, steps, specific benchmarks, attainment dates and progress BID REQUEST #B2000175 Page 18 reporting of the transition plan, the demonstration of commitment to effectively integrate into the organizational culture including, but not limited to, overall service collaboration , staff training, cooperation, problem solving and conflict resolution. BID REQUEST #B2000175 Page 19 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2000175. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS DATE CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. yamci DO NQT NEED TO SEND BACK PAGES 1 - 8. BID REQUEST #B2000175 Page 20 Armed � ecurity Guard Services for the Weld County Department of uman Services Offices •'a /Yi*j'nv V'O4 Ashley Cerrielli Manager, Business Development 12100 E. Iliff Ave. I #350 Aurora, CO 80014 -3 a • ash ley.cerritel Ii a@usa.g4s.com Securing Your World The Board of County Commissioners of Weld County Weld County Department of Human Services 1150 O Street Greeley, CO 80631 October 2, 2020 G4S Secure Solutions (USA) Inc. 12100 Iliff Ave, Suite 350 Aurora, CO 80012 Telephone: 303-341-4433 Fax: 303-363-6030 Jeremy.graves@usa.g4s.com www.g4s.us RE: Proposal Number B2000175, Armed Security Guard Services For the Weld County Department of Human Services Offices in Greeley, Fort Lupton and Longmont, CO Attn: The Board of County Commissioners of Weld County On behalf of G4S Secure Solutions (USA) Inc. (G4S), we are pleased to present Weld County with our customized security solution. We understand the requirements of the RFP and are confident in our ability to deliver the services required. Our commitment to Weld County is to find the right combination of people, protection, customer service and technology to mitigate risk and provide safe and secure environments and to continually measure, monitor and adjust to your changing needs and requirements today and in the future. With decades of experience providing security for other city and county government agencies, G4S will meet your objectives by: n Delivering quality, reliable and stable services as evidenced through our numerous years' of experience Ensuring good personnel and labor relation practices to ensure a positive workforce, aimed at reducing turnover, increasing employee morale, supporting training and stabilizing emergency response Delivering uninterrupted services at all times Supporting a qualified and stable workforce through commitment of the worker retention p rog ram For over 55 years in the state of Colorado, we have provided experienced security officers, supervisors and management personnel who provide security services with conscientious adherence to contract requirements and federal, state and local regulations. We understand your expectation to partner with a high quality, experienced company to provide armed security guard coverage at Human Services offices which is reasonable and practical, meeting the safety and security needs of employees and the public. As you read through our response, you will see our dedication to our employees and desire to provide excellent services to the County. We believe that by hiring the right people at the right wages, training and empowering them to excel will improve morale, reduce turnover and help stabilize the workforce. Many organizations across the nation face some of the most complex security challenges ever, from the threat of funding uncertainties in the midst of a global pandemic and budgetary constraints to natural disasters. These unique challenges require a local security partner with the experience and G4S Proposal to Provide Armed Security Services Bid Request #82000175 ecurin< Your World G4S Secure Solutions (USA) Inc. 12100 Iliff Ave, Suite 350 Aurora, CO 80012 Telephone: 303-341-4433 Fax: 303-363-6030 Jeremy.graves@usa.g4s.com www.g4s.us capabilities to work through these trials to create security solutions with the best people and technology available. We appreciate the chance to participate in this solicitation process and look forward to the opportunity to demonstrate our capabilities to the Board. Please don't hesitate to reach out to us with any questions you may have. Sincerely, Ashley Cerritelli Manager, Business Development Jeremy Graves General Manager, Rocky Mountain Market Authorized Signatory G4S Proposal to Provide Armed Security Services Bic/ Request #B2000175 it The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2000175. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. FIRM G4S Secure Solutions (USA) Inc. BY Jeremy Graves, Market General Manager (Please print) BUSINESS ADDRESS 12100 E. !tiff Ave., Suite #350 CITY, STATE, ZIP CODE Aurora, CO 80014 DATE 10/01/2020 TELEPHONE NO 343-341-4433 FAX 303-341-6030 TAX ID # 59-0857245 SIGNATURE E-MAIL jeremy.graves@usa.g4s.com **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 3. BID REQUEST #B2000175 Page 20 Form (Rev. October 201 8) Department of the Treasury Internal Revenue Service Identific Jet e e t for Taxpayer ti atumber and er fi a' U on P Go to www.frs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS. O i 2 w- oe. O 5 Address (number, street, and apt. or suite no.) See instructions. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. G4S SECURE SOLUTIONS (USA) INC 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. 1395 UNIVERSITY BLVD co 6 City, state, and ZIP code JUPITER, FL 33458 7 List account number(s) here (optional) Individuai/sole proprietor or single -member LLC at C Corporation S Corporation Partnership Trust/estate Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) l� Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. Other (see instructions) t 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) 5 Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) Requester's name and address (optional) Taxpayer Identification Number (Ti) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). if you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number -+ or r { Employer identification number 5 9 IMO 0 8 5 7 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (iRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. i am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, yo, are not requira sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign signature of Here u.s. person ► Uener is 1 I kistructibn-s .' Section references are to the Internal Revenue Code unless otherwise noted Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (Elkl), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) ® Form 1099-DIV (dividends, including those from stocks or mutual funds) ® Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) O Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) O Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) * Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) O Form 1099-C (canceled debt) * Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) A G4S Security Solution for Weld County Department of Human Services TABLE OF CONTENTS 04s Minimum Qualifications 1 Account Management 8 G4S Operations Structure 8 Key Personnel 8 Project Organization 10 Program Review and Analysis 11 G4S-Weld County Project Management Plan 11 G4S Secure Trax® 12 G4S Insight 13 Labor Scheduling System 15 Time & Attendance System 15 Officer Program for Weld County 17 Custom Protection Officer® 17 Recruiting and Screening 18 Qualifications 19 Officer Screening Process 19 Training and Development 22 Pre -assignment Training 22 On -the -Job Training 25 In -Service / Refresher Training 25 Transition 26 Transition Schedule 26 Transition Activities 27 Transition Communications Plan 30 Retaining Incumbent Personnel 31 Cost Proposal 32 Completed Price Proposal Form 32 Pricing Notes 34 Request for Discussion/Modification 37 Certificate of Insurance 38 Addendum 1 40 Addendum 2 42 Addendum 3 46 G4S Proposal to Provide Armed Security Services Bid Request #82000175 /Ti C.tIZ1- I A G4S Security Solution for Weld County Department of Human Services CRS G4S is the world's leading global integrated security company, specializing in the delivery of security and related services to customers across six continents. G4S secures people, property and assets by identifying, evaluating and mitigating security risks within your environment. We offer a suite of aligned products and services, including armed and unarmed security personnel, risk consulting and investigations, systems integration, and security software and technology that deliver innovative, essential and scalable solutions spanning your entire operation. G4S' global history stretches back over a century and halfway around the globe. Our American story began in 1954, when former FBI agent George Wackenhut founded a small investigative company in Miami, Florida. Following 48 years of industry -leading growth, The Wackenhut Corporation became part of the G4S family of companies, and in 2010 became G4S Secure Solutions (USA) Inc. H. The bidder shall affirm via written statement that it will take all the steps necessary to ensure that all guards assigned to the WCDHS have demonstrated armed security training proficiency in the F_areaspertaining_to_this rojectproject. --- G4S will take all the steps necessary to ensure that all guards assigned to the WCDHS have demonstrated armed security training proficiency in the areas pertaining to this project. Discussed further in the training section beginning on page 22, all officers must complete 16 hours of classroom training and range qualifications with firearms. Additionally, G4S manages our weapons inventory under an ATF Federal Firearms License and maintains a Firearms Control Policy detailing the lawful purchase, possession, issuance, use, transportation, storage and tracking of all weapons under our control. Firearms are issued only to licensed, trained and qualified personnel assigned to armed positions. The Denver office employs a firearms custodian, who issues approved weapons and ammunition through vetted partnerships with local firearms dealers. Officers are issued a weapon, three 10 - round clips of factory loaded 147 -grain hollow -point ammunition, which is replaced annually, and supplies to maintain the equipment. All armed G4S employees meet the requisites for our Custom Protection Officer® (CPO) program, which requires meaningful military or law enforcement service or a criminal justice education. Upon entering an armed program, officers receive additional G4S firearms safety training and sign acknowledgments regarding the safe handling, storage and transport of company firearms, including the requirement to immediately report weapons that are lost, stolen or confiscated. Failure to follow the firearms policy and procedures results in appropriate discipline up to and including termination. G4S Proposal to Provide Armed Security Services Bid Request #B2000175 16$ A G4S Security Solution forell •A Weld County Department of Human Services CERTIFICATE OF GOOD STANDING 2. The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING I, Jena Griswold, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, G4S Secure Solutions (USA) Inc. is an entity formed or registered under the law of Florida has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 19871045867 . This certificate reflects facts established or disclosed by documents delivered to this office on paper through 09/28/2020 that have been posted. and by documents delivered to this office electronically through 09/29/2020 16:06:27 . 1 have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on 09/29/2020 y 16:06:27 in accordance with applicable law. This certificate is assigned Confirmation Number 12629397 . Secretary of State of the State of Colorado **eficit$**************fir_***************xxmncEttd of Ccthficate*****>.****************ic********************* Notice: A certificate issued electronically from the Colorado Secretary of State 's Web site is faille and immediately valid and effective. floweret; as an option the issuance and validity of a certificate obtained electronically may he established by visiting the Validate a Certificate page of the Secretary of State's Web site, http:;'wwwsos.stote.cc.us-him'Cent/ictteSearvheriter7ac/n entering the certificate's confirmation number - displayed on the certificate, and following the instructions displayed. Confirming the issuance of a certificate is merely optional and is not necessary to the valid and elective issuance of a certificate. For more information, visit our Web site, http://www.sos.state.caus/ click "Businesses, trademarks, trade names" and select "Frequently Asked Ouestion.s•. " G4S Proposal to Provide Armed Security Services Bid Request #B2000175 Ii A G4S Security Solution for E A Weld County Department of Human Services The bidder will affirm via written statement or other documentation that it has at least three (3) continLous years of corporate experience inproviding armed security services, and at least one (1) current contract with a jurisdiction of similar size demonstrating the ability to provide security to a public building like the 1NCDHS offices. The bidder will furher acknowledge via written statement that it understands that any security guard assigned by the firm to this project must have a minimum Yg g Y of on (1) year experience actually engaged in the performance of armed security services. However, the Contractor shad have the prerogative of requesting the approval of an employee without the experience, and the WCDHS may authorize such acs nova if Contractor can provide sufficicit p approva to support the selection. GOVERNMENT EXPERIENCE G4S began operations in Colorado in 1959 and currently provides security officer services to more than 1,765 commercial and government customers at over 6,748 job locations in the United States. We provide over 52,000 weekly hours of security services at Federal, State and County Government buildings/facilities that require visitor and/or package screening, utilizing X- ray and magnetometer equipment. G4S security officers provide numerous services for public agencies with duties such as: Communicating effectively with the public and county government personnel, directing visitors to personnel and services within the facility Conducting patrols in accordance with routes and schedules established in the Post Orders Verifying the security of safes and areas where equipment or valuable materials are stored Ensuring that only authorized personnel are permitted access to closed or restricted facilities or areas by detaining unidentified or unauthorized individuals Responding to reports of ill or injured patrons, visitors, or employee, renders first aid, and notifies supervisor if further assistance is considered necessary or desirable Reporting safety hazards, malfunctioning equipment, liquid spills, and other such matters to appropriate maintenance personnel Monitoring and operating facility fire alarm and intrusion detection systems and other protection devices or facility equipment Responding to scene of locally activated fire, burglary or other alarms, or other emergency situations, evaluate situations encountered, and takes action as prescribed in Post Orders and/or facility self-protection plans Investigating questionable acts or behavior observed or reported on client premises and questioning witnesses and suspects to ascertain or verify facts o Maintaining daily logs and writing incident reports Providing escorts and assisting other security personnel as required G4S Proposal to Provide Armed Security Servic Bid Request #82000175 A G4S Security Solution for Weld County Department of Human Services Directing traffic, controls parking, issuing parking violation warnings as authorized Conducting screening procedures to include x-ray machines, hand held and walk through magnetometers; conduct pat downs to prevent unauthorized items from entering client facilities or meetings Our experience with governmental and public agencies spans decades. Our clients have come to trust our expertise with critical infrastructure, complex operations, and high -volume business, as we deliver more than security alone. Our experience gives us the understanding of the unique safety, security and risk -needs faced on a day-to-day basis in these environments. As a result, we understand your challenges and have the capability, resources and experience to manage the Weld County security program in a way that mitigates risk and provides safe and secure environment. SAFETY Act Designation and Certification G4S Secure Solutions (USA) Inc. was awarded Department of Homeland Security (DHS) SAFETY Act Designation and Certification originally on April 1, 2005. We were the first and only contract security service provider in the U.S. to achieve this significant status at that time. The SAFETY Act refers to the federal law known as the "Support Anti -terrorism by Fostering Effective Technology Act." Designation under this act provides significant liability protections to G4S and its customers in the event of third -party lawsuits or claims, should a future act of domestic or foreign -based terrorism, as defined by the Department of Homeland Security, occur. G4S' SAFETY Act Designation was most recently renewed on July 22, 2016. It expires on July 31, 2021. LOCAL EXPERIENCE While G4S is a global company, we understand that delivering the highest quality security to Weld County depends on the strength of our local Denver team. Our local experience is illustrative of the depth of our expertise in securing similar clients and includes but is not limited to: LOCATION START DATE I Adams County Arapaho County Larimer County City of Fort Collins Colorado Springs Utilities City of Colorado Springs City of Aurora Colorado Department of Corrections City of Centennial City of Commerce City Brighton, CO Centennial, CO Fort Collins, CO Fort Collins, CO Colorado Springs, CO Colorado Springs, CO Aurora, CO Denver, CO Centennial, CO 07/2020 07/2017 Commerce City, CO 05/2018 06/2015 06/2015 06/2015 04/2017 10/2018 01/2015 01/2020 G4S Proposal to Provide Armed Security Services Bid Request #B2000175 4 A G4S Security Solution for Vt/eld County Department of Human Services G4S understands that any security guard assigned to this project must have a minimum of on (1) year experience actually engaged in the performance of armed security services. .3roaW :�.. 4. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff,and an adequate support staff in its central office capable of competently supervising and monitoring its operation in Weld County. The bidder must provide a detailed, written transition plan as part of the bid process, that includes documentation of organizational structure and. internal processes for recruitment,supervision and monitoring of staff. G4S has established processes and procedures for account set-ups and we have a proven transition plan that supports our success during the implementation process. We have provided a detailed 30 - day transition plan on page 26. The Denver office is fully staffed with adequate staff capable of supervising and monitoring the operations in Weld County. 6. The bidder must affirm via written statement that it has the current stability and size to hire, train, and sustain a security workforce at all times to fulfill the contract. The Denver office has the current stability and size to hire, train, and sustain a security workforce at all times to fulfill the contract. Our office employs 400 active security professionals and provide approximately 15,000 weekly hours of security service to the Denver Metro and surrounding area. 7. The successful bidder must be licensed by the City of Greeley. Armed Security Guards must be licensed in accordance with of Greeley code - Chapter 6.12.020. Proof of license must be provided to the Contract Administrator for all guards who will work at the WCDHS offices. The WCDHS does not reimburse contractor for licensing requirements. G4S maintains an active license with the City of Greeley. Seon _ CITY Business Name: G4S Sec€€re Solutions USA. rite. Doing Business As: • Certification Site: 141.11 E Alameda Ave Suite 300 Aurora. CO 80012 ,Lieentie Nu 113372 2 F GREET 1EY LICENSE 1000 10th Street Greeley. Co €0631 970-350-9733 Director of Finance This license is iissued subject to all the terms and provisions of all of the ordinances of the City of Greeley in force and effect relating hereto and is subject to revocation and upon these terms is so accepted by the licensee lua fin nod, 01 sissiakeastil.natnymmocefica.c... G4S Proposal to Provide Armed Security Services Bid Request #B2000175 Account Number.. 006031 Issue Date: January 9, 2019 Expiration Date: January 8.2021 License Type: Business Lit License Fee: 0 A G4S Security Solution for Weld County Department of Human Services All armed officers will be licensed in accordance with the City of Greely code code - Chapter 6.12.020, and agrees to provide proof of licensing to the Contract Administrator for all officers who work with the WCDHS offices. 8. The bidder shall affirm via written statement that it shall provide the WCDHS with workers who are free of alcohol and/or drugs at all times. The use of alcohol and/or drugs or narcotics on the job or being under their influence when reporting for work is prohibited and shall be an independent cause for termination or a material breach of the contract. Use of prescription and over-the-counter drugs are allowed if they do not interfere with an employee's ability to perform the :assigned job tasks or I duties. G4S is committed to the safety, health and well-being of all employees and client personnel. We recognize that alcohol abuse and drug use pose a potential threat. We have elected to be an Alcohol- and Drug -Free Workplace and to establish an Alcohol- and Drug -Free Workplace Program that balances our respect for individuals with the need to maintain an alcohol and drug -free environment. It is a violation of our Alcohol- and Drug -Free Workplace policy to use, possess, sell, trade, and/or offer for sale alcohol, illegal drugs or other intoxicants in the workplace or to be on duty while under the influence of any of these. As a Federal contractor, G4S is required by The Drug -Free Workplace Act of 1988 to provide a drug - free workplace by taking the following steps: Publish and provide access to this policy, informing all employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees who violate the policy. Establish a drug -free awareness program that makes employees aware of a) the dangers of drug abuse in the workplace; b) the policy of maintaining a drug -free workplace; c) any available drug counseling, rehabilitation, and employee assistance programs; and d) the penalties that may be imposed upon employees for substance abuse violations. 0 Notify employees that as a condition of employment they must a) abide by the terms of the policy statement; and b) notify the employer, within five calendar days, if he or she is convicted of a criminal drug violation. In the case of Federal contracts, notify the contracting or granting agency within 10 days after receiving notice that a covered employee has been convicted of a criminal drug violation in the workplace. 2 Impose a penalty on any employee who is convicted of a reportable workplace drug conviction. The G4S application packet includes information regarding G4S' policy on drug and alcohol abuse and a drug screening consent form. After execution of the pre -employment consent form, an applicant will submit to substance abuse testing. G4S generally uses a 10 -panel urinalysis test to detect recent or current use of drugs. We send our applicants to a collection location where their identity is verified by a photo I.D., and where they are asked to remove outer clothing, such as coats and hats. The lavatory is secured and a laboratory technician waits outside the private stall until the donor indicates completion. After collection in the presence of the donor, the temperature of the specimen is immediately tested and 648 Proposal to Provide Armed Secuii y Services Bid Request #82000175 A G4S Security Solution for VVeld County Department of Human Services must fall within 90.5 to 99.8 degrees to detect possible specimen switching. The specimen is then checked for contaminants. The specimen must be in view of the donor at all times while he witnesses the sealing procedure and initials the seal. The donor then reads and completes the donor affidavit and is given his/her copy of the form. The specimen is sent to the lab for analysis, and the results are sent to our Drug Screening Coordinator, who forwards the results to the local area office. Quest Diagnostics and RN Expertise are two agencies that provide substance -testing services to us. EIA Screen Cutoff Level GC/MS Level (ng/mL) Confirmation Cutoff 1 Drug Group (ng/mL) Amphetamines (amphetamine and methamphetamine) 1,000 500 Cocaine metabolite 300 150 Marijuana metabolites 50 15 Opiates (codeine and morphine) 2,000 2,000 Phencyclidine 25 25 Barbiturates 300 200 Benzodiazepines 300 200 Methadone 300 200 Oxycodones 100 100 Propoxyphene 300 200 All tests are certified at Substance Abuse and Mental Health Services Administration (SAMHSA)- certified laboratories. A Medical Review Officer (MRO) who is a licensed physician receives the laboratory results and has appropriate training to interpret and evaluate drug test results. Gas Chromatography / Mass Spectrometry (GC/MS) is the method used for test verification. G4S Proposal to Provide Armed Security Services Bid Request #8200017.5 7 ACCOUNT NAGEMENT A G4S Security Solution for Weld County Department of Human Services G4S believes that providing customer support at all levels of our organization is a key to building better security programs and stronger customer relationships. We ensure customer support is available at the local, regional and corporate levels. G4S OPERATIONS STRUCTURE Through multiple support levels and methods, we ensure our customers get the right kind of help they need, with local issues receiving local attention and larger requests greater resources. Further, our support structure includes a uniform escalation and resolution process, guaranteeing that issues that require greater attention quickly receive it. Local Denver Office: Local support is an important feature of customer -centric organizations. To maintain the best security program for Weld County, our local Denver office is staffed with management and operations teams and training and human resources personnel who provide close support to each local contact and security program. The Denver office is led by Market General Manager Jeremy Graves. Regional Offices: Large programs with many security sites may require our regional offices to coordinate among multiple hub offices. G4S operations are divided into four U.S. regions, each with an executive vice president who leads a team of technology, human resources and operations support personnel providing oversight and assistance to our offices and customers within the region. Corporate Headquarters: G4S' Americas headquarters, located in Jupiter, Florida, provides ongoing support to our local and regional offices and customers with expertise and personnel in Technology & Systems, Health & Safety, Training, Legal, Compliance & Investigations, and Human Resources departments. KEY PERSONNEL Jeremy Graves, General Manager, Rocky Mountain Market Jeremy Graves provides supervision, guidance and support to the area offices in the Rocky Mountain Market, which includes Denver, Colorado Springs, Salt Lake City and Casper offices. Jeremy ensures that all area personnel understand and comply with all Government Labor Standards, ensures that G4S is providing quality service to our clients and that these accounts are operated in a manner consistent with established policies, contracts, and applicable laws. He maintains an active, strong client relations program by making frequent personal visits to discuss any problems or recommendations for the improvement of service provided. Jeremy joined G4S in January 2017, bringing over 10 years' experience in leadership, management, logistics and corporate security. He is a decorated combat veteran and he honorably served several years with the US Army Military Police where he attained the rank of Sergeant. Jeremy holds a bachelor's degree in criminal justice and has completed extensive specialized management training. G4,Proposal to Provide Armed Security Services Bid Request #82000175 �1 G4S Security Solution for Weld County Department of Human Services Steven Oesterreich, Human Resources Manager, Rocky Mountain Market cLs Steven Oesterreich is responsible for supporting the Rocky Mountain Market in all HR and compliance related issues. He directs the supervision of applicable administrative and specialist positions and/or duties, including applicant flow and hiring, unemployment and workers compensation reporting, benefits administration, onboarding, training and development, and terminations. Steven is also responsible for ensuring compliance with corporate policies and applicable federal, state and local laws and works with Sergio Madrid, Western Region Vice President, Human Resources in setting strategies for recruiting, training, and human resources for the Rocky Mountain Market. Steven joined G4S in 2018, bringing with him over 10 years' experience in various operational and HR roles through positions such as Multiple Unit Manager, Training Specialist and Compliance Manager. Steven currently holds certifications in Human Resources Management and HR Fundamentals. _ G�. tiff ll er Kacsandy, braining Manager, r c��5 Mountain Market Christopher Kacsandy ensures that the training provided to uniformed services employees provided at any G4S field offices or facilities within the Rocky Mountain Market meets or exceeds the requirements set forth in policy, contracts, and applicable laws. Chris continually develops and maintains working relationships with operational department employees and other management departments to improve on employer and employee relations. He sets Market - level strategy for training as well as guiding branch -level Trainers in their effort to onboard and train the highest quality of security personnel. Chris joined G4S in 2015, bringing with him over 25 years of military and security experience. Prior to G4S, Chris retired from the United States Army after serving for 20 years in many positions including wheeled vehicle mechanic, Battalion Inspection, Platoon Sgt, Motor Sgt, and Battalion Motor Sgt. Chris holds certifications to train in the following areas: NRA Instructor, CPR Instructor (EMS Safety), Taser Instructor, OC Instructor, Handcuff Instructor, Crisis Prevention Intervention (CPI) Instructor, Defensive Tactics Instructor. Richard Kellett, Shared Services Manager, Rocky Mountain Market Richard Kellet is responsible for handling all administrative, payroll and billing functions, and corporate communications to the Rocky Mountain Market. He is the primary point of contact for all office functions pertaining to the overhead personnel and is responsible for ensuring that office accounts are operated in a manner consistent with established policies, contracts, and applicable laws. Rich is responsible to oversee and ensure accuracy in billing, payroll and collection for services delivered, as well as maintaining strong client relationships. Rich joined G4S in 2008 after serving 24 years as a Military Police Supervisor with the U.S. Air Force. During his tenure with G4S, Rich has held the positions of Security Supervisor, Area Supervisor 4, Payroll & Billing Manager and Shared Services Manager for the Denver office before G4S Prop t to Provide Armed SecurityServices Bid Request #B20001 75 A G4S Security Solution for Weld County Department of Human Services expanding his role to the Market level. Richard holds a degree in criminal justice and has completed extensive specialized security and leadership training Stephen Hart, District Manager, Denver Office Stephen Hart provides direct supervision of the accounts for the Denver area office, ensuring quality assurance and contract compliance for our services to current customers. He also ensures security officers are properly screened and that officers complete all contract -required training to maximize employee retention at customer sites. Stephen is responsible for staffing, scheduling and disciplining security officers and he reviews payroll and billing for invoice and payroll accuracy. Stephen joined G4S in 2017, following a 20 year career in the United States Navy. Stephen is Colorado Post Certified and has received and provided extensive training throughout his military career, where he was a decorated Aviation Rescue Swimmer and enlisted flight instructor. Stephen will be the point of contact for the Weld County account. PROJECT ORGANIZATION Chris Phillips Vice President, Operations Centralized Market Support Team • Scheduling Manager • (3) Scheduling Specialists Richard,eliet r-- Shared Services Manager Debbie Santoro Shared services Specialist Brad Van Hazel Executive Vice President Western Region Jeremy Graves General Manager Rocky Mountain Market Denver Office Tearrr� Jesse Acree District Manager Stephen Hart District Manager Armed Guard #1 Main Campus - Site Lead Armed Guard #2 Main Campus Armed Guard #3 MSO Armed Guard #4 t+ iSO Armed Guard #5 Fort Lupton G4S Proposal to Provide Armed Security Services Bid Request #82000175 - a a - -- - - Regional Support Team Camille Montoya - Operational Excellence Sergio Madrid Vice President, Human. Resources i Centralized HR Support Team • Steven Oesterreich - Human Resources Manager • Christopher Kacsandy - Training Manager Jacob Zella HR Generalist Suzanne Mutchler Recruiter Daniel Perry Trainer Gary Green Recruiter 10 A G4S Security Solution for Weld County Department of Human Services issue R portin AT, Escalation, Resolution and FoI w'Up G4S strives to solve issues quickly and thoroughly, but we know that some unique support concerns are best handled by off -site supervisors or upper management. We believe that escalation of this kind always represents an opportunity to surpass customer expectations and strengthen your program. Reporting and Escalation Process Our problem resolution system is simple and effective, emphasizing direct communication and quick action: For site -level issues, such as scheduling or officer performance, concerns are communicated directly to the local office general manager, who has full authority and resources to resolve issues within the office territory. Issue at the site level District Mgr. Stephan Hart• ■ For account related issues, such as billing, contract compliance and serious incidents, our account managers link customers to regional management, trainers, safety persons and other G4S personnel. Once notified of an issue, local G4S personnel meet to determine the cause and establish a corrective action plan which is presented to Weld County with a resolution timeline. Corrective actions are assigned to staff, with increasing attention and resources allocated to open issues. Team members conduct investigations and take action, documenting each part of the process, until a conclusion is reached. Post -resolution Follow Up Following a successful resolution, our process requires a causal analysis and preventive measures to avoid future occurrences. Customers receive follow-up communication from their local G4S office manager to ensure satisfaction. Issue logs are kept on file for review by G4S managers and further discussed at regular customer meetings. In the rare case the issue persists, we meet with customers to determine why we fell short, whether some change has occurred which prevented the correction, and what steps can be taken to ensure a satisfactory resolution. PROGRAM REVIEW AND ANALYSIS When G4S clients have access to multiple methods of reviewing their programs and providing constructive feedback, we can better hold ourselves accountable for meeting performance goals and discover ways of increasing program value. G4S-WELD COUNTY PROJECT MANAGEMENT PLAN Maintaining consistent communication and providing opportunities for customer feedback on a continuous basis are essential to ensuring Weld County satisfaction and identifying any areas of a �M' S Proposal to Provide Armed Security Service5 Bid Request 48?000175 A G4S Security Solution for Weld County Department of Human Services improvement in our security program. To facilitate this communication with Weld County, we will implement an account management plan under which G4S on -site supervisors and operational teams will meet regularly with Weld County stakeholders to discuss account activities; review and analyze performance reports; share new information, innovations and best practices; evaluate program effectiveness and approve new strategies. MEETS Weekly Annually r co I co O O MKT. LDR. C3 w Incident and activity reports Performance of daily duties, incident management and reporting; identification of new or developing risk concerns L Officer recognition, turnover, training and payroll; post coverage and scheduling; incidents and activity reports; security site defects and corrective actions Operational compliance; identification of new training opportunities Incident and activity reports; account invoices and performance metrics Performance trends and important incidents; account invoices and performance metrics Tactical, operational, and financial compliance with contractual and regulatory requirements Tactical operational and financial compliance with Weld County's account requirements; identification of actionable service improvement opportunities 12 -month account recap including performance trends, service successes and improvement opportunities Implement new strategies and long-term initiatives at annual steering meeting Table 1. Example G4S-Weld County Project Management Plan G4S SECURE TRAX® A mobile -ready post management platform, Secure Trax® enables G4S officers to perform post functions and communicate with supervisors through a suite of customized security applications on devices we provide. Rather than being weighed down by administration and paperwork, officers assigned to Weld County will be equipped with Secure Trax, allowing them to focus instead on essential functions as they record their presence on duty shifts, log tours and inspections, receive G43 Proposal to Provide Armed Security Services Bid Request #82000175 A G4S Security Solution for A Weld County Department of Human Services security alerts, and report incidents and observations to provide customers with actionable information for immediate use. FEATURE Post Compliance Location Inspections Incident Capt and Notification Electronically assisted patrols prompt officers to perform specific functions at tour checkpoints Real-time GPS tracking of officer movement Geo-fence feature builds a virtual fence around security sites and notifies supervisors if officers exceed its perimeter Time and attendance logging and break management system ■ D Customized inspections (for example, fire extinguisher check, AED equipment check, security systems check) Creation of customized inspection templates to support internal and regulatory compliance requirements Execution of online post inspections by G4S supervisors to ensure officer compliance fl s officers document and report security incidents as they are encountered and addressed Automated alerts sent to G4S management for all incidents Automated alerts sent to Weld County stakeholders for incident types selected by Weld County Secure communication between G4S personnel Duress alarm feature allows officers to trigger silent notification requesting immediate assistance in distress situations Table 2. Secure Trax® Post Management Features G4S INSIGHT G4S Insight is a web -based portal that integrates with G4S' Secure Trax®, Time & Attendance and Labor Scheduling systems to provide customers with detailed account performance data and reporting tools. Using G4S Insight, customers can review account activities and analyze performance measurements against previously established budgeting goals. These reports can be cross- referenced by geography, business unit or any other user -defined categories. Reports can be created, customized and formatted to customer specifications through G4S Insight or received by email upon request. G4S Proposal to Provide Armed Security Services Bid Request #82000175 A G4S Security Solution for Weld County Department of Human Services _=tJrX r;; iCg-r SIGHT i) Finance Forecast Insights Q2 Average Invoice Accuracy 97.2% 0.2% from Q1 Q2 Average Payroll Accuracy 97.1% 0.1% from 2016 Q2 Average Accuracy 97.20' 0.2% from Qi Current Annual Average 97.1% 0.1% from 2016 Q2 Average Accuracy 97.2% 0.2% from Q1 Home in Compliance !I Events $ Finance L Security Offiters rr Jerry Lewis v 100 Colt Rd in Plano, TX is projected to fall below critical in Q3. Q2. Spending Apr. 1 -jun. 30. 2017 "4 Budgeted Total 0 00 $941,722 Actual Total $994,586 enc:e oza $52,864 0.5% over budget • • Invoice Accuracy Apr. 1 -Jun. 30, 2017 99 98 F2 97 J 96 95 Q1116 Q2'16 Q316 Q4'16 • Newark • Plano • Wilmington s Plano 953% 0.5% below critical Critical Threshold Billing By Site Apr- 1 -Jun. 30.2017 Sete 320 University Ave 1825 E Buckeye Rd 1600 JFK Blvd 800 N John Young Pky Oty Newark Phoenix Philadelphia Orlando State NJ AZ PA FL BaItinM S72.250 S67,500 $65.110 S59,675 • • • Overtime Billing Apr. 1 -jun. 30. 2017 Overtime Billed �✓ $24,650 • 10% from Q1 as Percent of e Total Hours 14% ♦ 2% over budget ci G4S Insight is a reporting tool for Weld County that provides data and dashboards for security program performance. Pictured: G4S Insight finance dashboard showing invoice accuracy, quarterly spending, overtime billing and billing by site. G4S Insight provides Weld County with the following: Easier confirmation of security operations: With access to real-time data from our officer management systems, customers can confirm security presence and officer tours and view daily activity reports and corrective actions. Better performance review: Powerful data capture and analysis tools compare accurate, up-to-date information against customer chosen KPIs, simplifying the task of measuring planned -versus -actual performance. Peace of mind: Inspection reports ensure that required compliance checks are made. Electronic notifications send alerts to specified parties when important incidents occur. Fi 4r -- k 1�-.G L ,1p�' � �a y � peg `y � � �r—� h Yb `i' It � 'i' \ . r C{r� nx.h'�.Tiuv/r. vS;Gt M 1 ...¢:? SL.r_ 7,4#.4:!!"•:'. k Financial Management :d 1f `. l}. L7 _— u L_ _'^r-.'-...... `,' r 1 .rat r nl �•- j: : Compares on -post coverage to recorded check -in data and Secure Trax®. Maps security sites and illustrates officer movement by integrating with Secure Trax geo-fence feature. Tracks expenses, including budget -versus -spend, budget forecasting, invoice accuracy and overtime analysis. Reports security events by categories including type, location, time or actions taken. G43 Proposal to Provide Armed SeCilely Set v y, Bid Request #82000175 Table 3. G4S insight Report Types G4S INSIGHT REPORT Operational Management Employee Engagement and Development k+.�r�'T.•,ri�:C�,',�',.+'K YrF'��:.z sfM+�ncrk �j Campianc tsr;iv*v A G4S Security Solution for Weld County Department of Human Services DESCRIPTION Reports on operations activities including officer inspections, corrective actions and daily activities. Supplies data on employee training, turnover, recognition and awards. Provides detailed safety reports based on officer inspections and safety observations (for example, fire extinguisher or AED inspection reports). LABOR SCHEDULING SYSTEM Filling each post with the appropriate G4S officer requires us to know our people, their qualifications and skills, preferences and availability. It requires a system powerful enough to respond to any security scenario, discerning enough to match the best officer to each post, and flexible enough to accommodate changes made on short notice. It must do this while also minimizing the labor and administration costs of security scheduling. G4S' Labor Scheduling System supports our field supervisors by facilitating officer scheduling. Labor Scheduling recommends officers for duty shifts based on their experience, straight -time availability, past performance and client preference so that the best person for each post is the one we assign. Labor Scheduling provides Weld County with: Scheduling accuracy and efficiency: Our supervisors can easily assign posts and make adjustments while avoiding costly scheduling conflicts and overtime payments. Permanence and flexibility: Officers who consistently work the same post become more personable and productive. G4S supervisors will permanently assign officers to your site through the creation of master schedules. Officers who are dismissed are automatically removed from the system and blocked from future schedules. integration and automation: Labor Scheduling integrates with G4S systems such as Time & Attendance, payroll and billing, and G4S Insight, streamlining administration and reducing the possibility of duplicate entry or data error. [:I TIME & ATTENDANCE SYSTEM G4S' Time & Attendance allows officers to check into their duty shifts using Secure Traxor other methods, including by web browser, telephone or biometric scan. Time & Attendance provides Weld County with: Prevention of scheduling issues: Time & Attendance integrates with Labor Scheduling to confirm post coverage in real time. G4S supervisors are automatically notified to provide immediate resolution if check -ins are missed. G4S Proposal to Provide Armed SeL unity Services Bid Request #B2000175 A G4S Security Solution for Weld County Department of Human Services Post confirmation and coverage analysis: Time & Attendance logs post coverage and requires those who miss a shift or arrive late to provide additional information. Post coverage reports are accessible to clients through G4S Insight. Payroll accuracy and efficiency: Time & Attendance integrates with our in-house account management systems and streamlines payroll and billing by eliminating data entry, error and duplication. Ensuring Post Covera e In the event officers are late for or miss a shift, G4S will ensure that no post goes unfilled regardless of how much notice we receive. Through a combination of scheduling technology, management procedures and local support, every effort is made to identify open posts and fill them with personnel immediately. The initial step in ensuring 100% post coverage is to follow an officer scheduling and check -in process designed to avoid potential absences in the first place. G4S Labor Scheduling is an automated system that fulfills post staffing while taking several factors, including master schedule requirements, officer availability, scheduling conflicts and client preferences, into account. When arriving for a shift, officers check in using Secure Trax®, our in-house mobile officer management platform. Open Post Procedure If by 15 minutes after a scheduled shift start time the officer has not checked in local G4S supervisors and the G4S Security Risk Operations Center (SROC) receive notification and take steps to ensure the post is filled. Which corrective actions are taken depend on several factors and may including the following: For late arrivals or missed check -ins, assigned officers are contacted for an explanation of their missed check -in and, if necessary, steps taken to fill the post until their arrival. For a no call, no show on active posts where one officer is relieving another, the present officer continues coverage from the previous shift or a supervisor takes over until an additional officer arrives. For a no call, no show on a cold -start post, a local G4S office will dispatch additional G4S Flex Force personnel to the security site. Documenting Post Coverage All post coverage data is recorded and made accessible for review through G4S Insight, our secure client web portal. The check -in register provides detailed time and attendance information, including explanations of any anomalous entries. From G4S Insight, clients can see whether a post was open and for how long, compliance ratios, case reports, notifications, resolution records and many other post coverage -related categories. G4S Proposal to Provide Armed Security Services Bid Request #B2000 i 5 16 A G4S Security Solution for '16$ A Weld County Department of Human Services OFFICER PROGRAM FOR WELD COUNTY There are many types of security assignments, and G4S officers are recruited, selected and trained to meet these demands. We hire candidates with distinct qualifications and prepare them to assume specialized roles within a client's security framework. With training, procedures and equipment suited to their specific posts, officers who complete our specialized programs are better prepared to handle the unique demands of Weld County, improving the performance, safety and public relations of your security program. Based on the need for armed security officers, we recommend our Custom Protection Office (CPO) program for Weld County. CUSTOM POTECTION OFFICER° Since 1988, the G4S Custom Protection Officer® (CPO) program has set the benchmark for personnel in the security industry, offering highly trained and proficient personnel who: Possess the skills and experience that exceed other officer levels React quickly and intelligently while under pressure or in dynamic situations Present a public appearance that is firm, authoritative and high -profile Bring a work ethic that is strong and performance -driven Work respectfully and productively with superiors, team members as well as independently Strictly adhere to procedures and post orders, with unique respect for policy and chain of command Possess abundant leadership potential G4S recommends the CPO program for customers like Weld County who: Prefer a highly visible and professional security team Are facing heightened risks or unexpected situations and require personnel who will act calmly, quickly and correctly la Are currently using expensive contract off -duty law enforcement officers and require a cost-effective alternative Require officers fully trained and licensed to carry lethal or non -lethal deterrents (G4S certifies, trains and authorizes only CPOs to carry firearms) CPO uali icat ons and Vetting CPOs begin their careers possessing abilities and qualifications that most security personnel can only aspire to; no other large-scale commercial program requires candidates to possess the same amount of security education and experience. Each candidate must have achieved at least one of the following to qualify: G4S Proposal to °vide Armed Security Services Bid Request #B2000175 A G4S Security Solution for Weld County Department of Human Services c745 Military service that included law enforcement or security duties (e.g., military police, elite military forces and combat arms) or support in a combat zone Eight years' active service in any military branch Bachelor's degree in law enforcement or criminal justice Associate degree in law enforcement or criminal justice with current or prior active military service Graduation from a certified public safety academy in law enforcement, adult corrections or firefighting Although CPOs must pass much higher qualifications, our requirements for lengthy experience, training and credentials in military or law enforcement means they are drawn from a highly qualified pool of martial professionals. Armed CPOs are trained and licensed to carry firearms and receive appropriate recertification, documentation of which is available through our secure client web portal. Additional vetting requirements for CPOs include the following: PhysicaD Fxam: Conducted by a licensed physician to determine if the candidate is physically suited to perform the duties of a G4S security officer. PsychoOocgoca0 Examhiatoon: Minnesota Multiphasic Personality Inventory (MMPI) for CPO applicants. G4S uses thoroughly vetted national providers to ensure the integrity of the psychological examinations. RECRUITING AND SCREENING Front-line personnel are G4S' most important asset in securing our customers' people and property. We treat our officers with dignity and respect, and we ask for passion and professionalism in return. In order to recruit the best officers for Weld County, we will use every relationship, partnership and technology we have built to reach candidates who will become valued members of your workforce. CO Recruitment • G45 Career Center ■ Military ■ Advertise Preparation • Analysis • Profile • Time table Recruitment Recruitment Plan Development ■ Annual Training • Performance Reviews sarnasze s Presentation Recruitment process Number of weeks Career Development E stimated start +4 On -the -Job Training Training • Introduction • On -site training • Development G4S Proposal to Provide Armed Security Services Bid Request #B2000175 2 Presentation • Personality • Skills • References Employment process Training Wirarglr Employment • Conditions • Administration • Drug test Education • Pre -Assignment • First Aid, CPR, AED • Ongoing 18 r; A G4S Security Solution for ,ILIS A Weld County Department of Homan Services Award -Winning Military Recruitment Program Since armed forces personnel possess many of the leadership, management and teamwork skills that prepare them to succeed as G4S security officers, we created programs focused specifically on recruiting and hiring veterans. Composing 18.3% of our national workforce, veterans have a significantly lower turnover rate than their peers, are promoted faster and stay longer with G4S. Our goal is to be veterans' employer of choice, whether they currently serve, are preparing to retire from the military or transitioned to civilian life years ago. Our military recruitment program works directly with employment specialists and transition assistance managers from all armed forces branches. We guarantee veterans an initial interview to honor their service while also assuring a flow of capable officer candidates with established skills and work ethic. From entry-level to senior executives, veterans are an essential part of our organization and a key to our success. QUALIFICATIONS In addition to the qualifications listed on page 12, all officers assigned to Weld County will meet the following minimum standards: 21 years or older a minimum of on (1) year experience actually engaged in the performance of armed security services (or Weld County approved exception waiver) Able to read, write, and speak the English language fluently High school education or equivalency Ability to meet and deal with the general public Ability to make written or verbal reports of his/her activities readily understandable to supervisors tri Ability to read, understand, and apply written rules, detailed orders, instructions and training materials Ability to maintain poise and self-control under stress No felony convictions, conviction of any misdemeanor, which, in the judgment of the County reflects unfavorably on his/her fitness Possess a valid Colorado Driver's License Able to sit, stand and walk for extended periods; occasional lift and/or move up to 25 pounds OFFICER SCREENING PROCESS The following provides detailed information on each step of our background screening process: Identity Verification: Social Security Trace Report The Social Security Number (SSN) trace compares the candidate's Social Security number to credit header and public records data, which helps to validate the information provided by the individual and may develop additional residential history and alias names not otherwise provided by the individual. G_4S Proposal to Provide Armed Security Services Bid Request #8;200017 :- J A G4S Security Solution for Weld County Department of Human Services Criminal Check (7-10 years) Criminal records searches are based on 10 years of Social Security trace report address history and include any federal or state court records on felony and misdemeanor convictions and pending cases in which the officer candidate was involved. Some jurisdictions limit how far back searches can go. Our criminal records searches cover a period of 7-10 years, depending on local restrictions. In addition, G4S performs ongoing arrest monitoring on all current G4S officers. National Criminal, Sex Offender, and Global Sanctions Check G4S queries the names and aliases of officer candidates through a database that covers 2,200 jurisdictions for bookings and incarcerations and covers 70% of the incarcerated population. Names and aliases are cross-referenced against the Federal Department of Justice, which includes registry data covering 49 states (NV is not available), District of Columbia and U.S. territories, as well as publicly available global sanctions, restrictions and exclusion records. These include the following: Office of Foreign Assets Control Specially Designated Nationals (SDN) and Blocked Persons List U.S. Department of State Foreign Terrorist Organizations List (updated monthly) America's Most Wanted Fugitive List (Wanted Fugitives through July 2012) Australian Department of Foreign Affairs and Trade (current sanctions; updated monthly) Canadian Public Safety (current listed entities; updated quarterly) Directorate of Defense Trade Controls Debarred Parties List European Union Terrorism Sanctions List Immigration and Customs Enforcement (ICE) Most Wanted / Current Offenders Interpol Most Wanted (updated monthly) MIPT Terrorism Knowledge Base (known terrorists through April 2008) Most Wanted List (updated quarterly) National Counterterrorism Center Comprehensive Terrorist List (updated semiannually) Naval Criminal Investigative Service (NCIS) Current Most Wanted Fugitives (updated monthly) Office of the Superintendent of Financial Institutions (OSFI) Canadian Sanctions List 2 Palestinian Legislative Council List (records through September 2008) 1 Royal Canadian Mounted Police Current Most Wanted (Updated Monthly) United Nations Consolidated Sanctions List U.S. Department of State Fugitives from Justice List: (from March 2014; updated semi- annually) U.S. Department of State Nonproliferation Sanctions 7 Years of Activity (Employment, Unemployment, Education) As part of the background check, G4S verifies all professional and academic activity on a best -effort basis from the previous 7 years, including resolution of any gaps in employment that are 90 days or longer. We will verify highest level of education attained and may consult character references who are not relatives. G4S Proposal to Provide Armed Sec. L3 Bid Request #B2000175 A G4S Security Solution for Weld County Department of Human Services Military Service (DD214) For those with military service, G4S will verify and review a copy of the long -form DD214, which provides military occupational specialty, rank at discharge, character of service, narrative reason for separation, and reenlistment eligibility. Driver's License (DMV) Check G4S verifies and reviews driving records, including licensing verification and traffic violation documentation, through state departments of motor vehicles for G4S officers whose duties involve operating a motor vehicle. Available information varies by state. 1-9 Verification Verification of identity and employment eligibility is conducted at the time of hire by submitting Form 1-9 information to E -Verify, a service of the Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS). Drug Screen As detailed on page 7, Candidates undergo an initial 10 -panel drug test, with independent laboratory confirmation where appropriate, to detect use of the outlined substances. Physical Examination Medical examinations for Custom Protection Officers, to include health history questionnaire, vitals, basic hearing and vision testing, and physical examination, are conducted by licensed physicians to determine the individual's physical and medical suitability to perform security officer duties. Psychological Examination G4S will administer the Minnesota Multiphasic Personality Inventory (MMPI-2) to Custom Protection Officer candidates prior to employment. G4S contracts with thoroughly vetted national providers to ensure the professionalism and integrity of the psychological examinations. G4S Proposal to Provide Armed Security Services Bid Request #82000175 A G4S Security Solution for Weld County Department of Human Services TRAINING AND DEVELOPMENT Training is a G4S core competency and area of excellence. We have developed award -winning training programs customized to meet your individual security needs through our ISO -registered North America Training Institute (NATI) for security officers. People learn through different methods and techniques, and we use multiple learning tools and approaches to ensure training is provided per contract terms and understood by the security officer, including the following: Pre -assignment Classroom Training led by a live instructor, which allows personnel to participate in real-time Q&A sessions and provides individual attention in a controlled environment. On -the -Job Training (OJT) is a critical, customer -specific component of a security officer's training. OJT prepares officers for their day-to- day rigors with a customized program focused on their job assignment and post functions. Li All G4S personnel receive and maintain a copy of the G4S Security Officer Handbook and Safety Handbook, both of which are required reading on which officers are tested to ensure understanding of G4S policies and their duties as a security officer. G4S University (G4Su) is NATI's online learning management system and provides ongoing training and professional development for security personnel. G4Su offers over 2,570 e - courses in a wide range of security -related subjects for G4S personnel of all experience levels. PRE -ASSIGNMENT TRAINING Prior to their first day on a Weld County site, all new security officers will complete pre -assignment training covering the duties, physical requirements, technologies and other demands they will face as security officers. Courses are taught by certified security training instructors who take questions and lead participants in a security -focused curriculum. Weld County security program officers will receive the following pre -assignment training: SUBJECT asic Preparedness LESSON PLAN G4S Values and Dignity and Respect Program Dale Carnegie Customer Service Excellence at G4S 2.5 Basic Duties of Private Security Personnel Taking Notes and Writing Reports G4S Employee Awareness Training: Business Ethics and Conduct Policy Professional Communications G4S Social Media Policy G4S Security Officer Handbook and Exam 3 G4S Proposal to Provide Armed Security Services Bid Request #82000175 22 SUBJECT Life Safety wn .. FA K . an um....•••Yr uin/•i.rry Legalities • Physical Security Interpersonal Relations Emergency Medical Aid Additional CPO Requirements A G4S Security Solution for Weld County Department of Human Services LESSON PLAN Life Safety Issues: Preventing and Responding to Emergencies, Fires and Evacuating Buildings Including Fire Alarms G4S Putting Safety First G4S STF Training G4S Safety Starts with Me Video Series Q G4S Safety Handbook and Exam ■ Safety Handbook Acknowledgment and Consent Agreement Legal Authority of the Security Officer: Extent and Limitations Including Use of Force G4S Use of Force Policy and Acknowledgment o Acknowledgment of Use of Force Protecting Crime Scenes and Preserving Evidence Effective Patrolling Day and Night Access Control Including Protective Alarm Systems and CCTV Bomb Threats Including Suspicious Packages ■ Recognizing the 8 Signs of Terrorism Communicating Effectively with the Public and the Media o Americans with Disabilities Act (ADA) Violence in the Workplace and Crisis Intervention Including Active Shooter First Aid, CPR and AED Course 3.5 Basic Preparedness Dealing with the Effects of Shift Work Life Safety Accident Prevention, Investigation and Ergonomics OSHA Hazcom and First Responder: Awareness Level Professional Communications Security Interviewing Techniques Physical Security Information Protection and Cyber Security Crowd Management Vehicle and Traffic Control Alcohol, Drug Abuse and its Effect Terrorism: Responding to the Indicators Firearms and Non -Lethal Weapons Safety 0 Advance Search of People and Vehicles Emergency Power Off Devices Interpersonal Relations GAS Proposal l to Provide Armed curity Services Bid nuK Request #B2 0 �.� �� 5 1.5 2.5 2 8 15 23 A G4S Security Solution for (715 W1 'd County Department of Human Services SUBJECT • R 1.rea arts raining TOTAL LESSON PLAN m Valuing Diversity and Avoiding Workplace Harassment ® Stress Management Review and Final Exam Course Critique Classroom Firearms Instruction Range Instruction and Certification _[fix ....trfS.;a r.r�,kY�tr: s '9 . ?As..4.....f- .;: r: Table 4. CPO Pre -assignment Training Program ej 1w First Aid, CPR & AED and Bloodborne Pathogens Trait/lungs Since G4S began providing first aid training to officers in 2009, we have certified over 230,000 G4S employees. Last year officers saved 51 lives using first aid. G4S has partnered with EMS Safety Services and the American Heart Association (AHA) to provide both First Aid, CPR & AED training and Bloodborne Pathogens training to G4S employees nationwide. G4S North America Training Institute (NATI) is the country's largest AHA-partnered corporate training center, with over 1,200 instructors who lead trainings. Safety Training All G4S officers receive life safety training as part of the pre -assignment curriculum through G4S North America Training Institute (NATI). This training covers key health and safety subjects and may be customized on a per -location basis. Standard pre -assignment safety training includes preventing and responding to emergencies and fires, as well as evacuating buildings and instruction related to fire alarms. Officers also complete first aid, CPR and AED training. Following pre -assignment training, officers receive additional on -site safety instruction specific to each set of Post Orders. In addition, NATI and G4Su offer dozens of continuing education modules on health and safety topics. Following pre -assignment training, officers receive additional on -site safety instruction specific to each set of Post Orders. In addition, NATI and G4Su offer dozens of continuing education modules on health and safety topics. These courses include (but not limited to): 0 0 0 0 0 E Behavior Based Safety for Supervisors Vacation Safety Firearms Safety Office Safety Accident Prevention Elevator & Escalator Safety Active Shooter Response Bloodborne Pathogens Protection Hazard Awareness G4S Proposal to Provide Armed Security Services Bid Request #82000175 A G4S Security Solution for Weld County Department of Human Services Office Ergonomics Cold Weather Safety Access Control Safety Winter Driving Safety Fire Evacuation o Mobile Patrol Safety Fatigue Management Workplace Violence Awareness & Prevention ON-THE-JOB TRAINING Because each security site is different and every post is unique, on-the-job training (OJT) is a critical component of ensuring lessons from training are applied in the field. Once on site, officers begin a customized training program, hands-on and supervised, that relates their preparation to Weld County -specific challenges. Newly assigned officers are given a demonstration of all the duties required, followed by the opportunity to show they understand and can efficiently complete the task. While topics vary by position and site, below are samples used in similar environments: How to conduct a site specific patrol Site specific safety policy and procedures Site specific Emergency Response procedures How to use our internal incident reporting and site specific alarm/video monitoring systems Other site specific policies and procedures IN-SERVICE / REFRESHER TRAINING Learning does not end after pre -assignment and on-the-job training. In-service or refresher training will update officers on the direction the Weld County security program is taking, communicate changes to policies and procedures, and ensure officers understand how new policies will affect how they perform their jobs. Refresher training is delivered by G4S site supervisors or local trainers, who work with clients to determine the required subject matter. This training can occur quarterly, annually or as preferred by Weld County. G4S Proposal to Provide Armed Security Services Bid Request #B2000175 S TRANSIT@ON A G4S Security Solution for Weld County Department of Human Services G4S is experienced in assuming other organizations duties and in-house security personnel with minimal impact on client operations while using our transition method. For Weld County, we will implement our four -week (30 -day) transition program, which establishes implementation tasks, team members and milestones as the new contract draws toward its start date. TRANSITION SCHEDULE The following matrix summarizes a typical high-level transition. G4S may adapt and modify this schedule based on your security program requirements. TRANSITION TASK Formation of G4S Implementation Team Creation of customized Weld County landing page Recruitment of incumbent personnel Open positions posted for G4S personnel Recruitment of new hires (as needed) Candidate interviews Background investigations Employment offers Security site surveys Post Orders reviewed, refreshed or rewritten Uniforms and equipment ordered Training of account managers and supervisors (as necessary) New hire pre -assignment classroom training (weekly classes as needed) G4S orientation training for retained incumbents (adjusted to work schedule) Master schedule and assignments made Uniforms and equipment issued to personnel Equipment and forms placed on posts WEEKS BEFORE START DATE G4s &r oposai to Provide Armed . ecurity Services Bid Request #B2000175 • 2 6 G4S Security Solution for Weld County Department of Human Services TRANSITION TASK Contract master created On-the-job training Contract compliance and quality control (weekly status calls and meetings) WEEKS BEFORE START DATE j Table 5. Four -Week (30 -Day) G4S Security Program Implementation Schedule TRANSITION ACTIVITIES The following are descriptions of major transition activities and when they typically occur: 4 Weeks Prior to Contract Start Formation of G4S Implementation Team: Each member of your G4S Implementation Team has a formalized role encompassing specific transition tasks and responsibilities. It is their job to carry out the implementation schedule and ensure uninterrupted service during the transition. o Account Management: General Manager Jeremy Graves will monitor the transition process and ensure transition milestones are met by their due date. o Operations: District Manager Stephen Hart, oversees site evaluations, distribution of Post Orders and scheduling throughout the transition. o Purchasing: Shared Services Manager Richard Kellet oversees the ordering of equipment and uniforms and ensure on -time delivery. o Technology: Senior Business Analyst John Gutierrez works with the Denver office to customize Secure Trax® and G4S Insight to your program and provide training if needed. o Human Resources: Human Resources Manager Steven Oesterreich will oversee the hiring of new officers and set up payroll. o Training: Training Manager Christopher Kacsandy communicates with local trainers to deliver pre -employment and Weld County -specific training. Weeks Prior to Contract Start ■ Creation of customized Weld County landing page: We will create an online landing page where incumbent officers can apply to G4S in addition to other options, such as visiting a local office or completing the forms at their workplace. From the site, incumbent applicants can follow the hiring process and begin connecting to the G4S community, access learning modules, share job postings and communicate with G4S. G4S Proposal to Provide Armed Security Service; Bid Request /B2000175 A G4S Security Solution for Weld County Department of Human Services c 745 Recruitment of incumbent personnel: G4S offer incumbent officers you wish to retain the opportunity to complete our hiring process. Those who successfully pass our recruitment and vetting process will receive position in your program. Our online application process provides a quick alternative to having incumbents fill out paper applications at your security sites or travel to a G4S local office. Open positions posted for G4S personnel: After incumbent recruiting, remaining positions are offered to eligible G4S personnel who wish to transfer or apply for supervisory or management -level promotions. To source qualified personnel, hiring managers consult existing G4S supervisors and managers as well as our PromoteMe! database, which allows G4S officers to identify advancement opportunities and complete voluntary career development learning modules. -1 Weeks Prior to Contract Start Recruitment of new hires: Remaining open positions are filled by new hires as needed. G4S attracts new applicants through the G4S Career Center, a job -seeking resource and online community for G4S applicants; online job boards and social media; our Military Recruitment Program; newspaper ads; state employment services; employee referrals; local police and sheriffs departments and federal law enforcement organizations. Candidate interviews: The Implementation Team interviews officer candidates to verify and elaborate on their experience and ensure application and vetting requirements are met. Background investigations: Once required release forms have been signed and witnessed, the Implementation Team conducts candidate background investigations, which includes 10 years of full work history, criminal records searches and other verifications. Employment offers: G4S offers employment only to candidates who successfully pass all steps of our hiring process and meet all client requirements. Upon approving a candidate for hire, the Implementation Team will notify the successful candidate and continue with the recruitment process. 3-1 VVVeeks Pror t. Contract Start 2 Security site surveys: The Implementation Team conducts a general survey of your security sites (including any for which we may already provide service). This survey is used to create a baseline security and risk profile for your organization, including any immediate security vulnerabilities. Post Orders reviewed, refreshed or rewritten: Based on both your security plan and the findings from our site surveys, the Implementation Team creates Post Orders for each security post at your sites. Stored on site as well as online, each set of Post Orders provides procedures for general, specific and emergency situations; supervisors use Post Orders to train officers at their assigned posts; and Post Orders are the basis for post inspections carried out by G4S supervision and management. G4S Proposal to Provide Armed Security Services Bid Request #B2000175 A G4S Security Solution for Weld County Department of Human Services Uniforms and equipment ordered: The Implementation team orders uniforms, equipment and necessary supplies directly from the G4S warehouse and pre -approved vendors using our online order system, which expedites delivery, guarantees accuracy and reduces costs through volume purchasing discounts. Training of account managers and supervisors: As necessary, we train supervisor candidates drawing from an organization's incumbent personnel or G4S officers who have successfully passed our hiring process. New hire pre -assignment classroom training: The Implementation Team supplies the applicable G4S North America Training Institute (NATI) curriculum for your security program's new officers. Presented in a variety of languages through live instruction and self - study workbooks, pre -assignment training provides officers with the knowledge, skills and abilities to perform general duties. G4S Orientation Training for retained incumbents: The Implementation Team supplies G4S Orientation Training for any incumbent personnel an organization chooses to retain who pass our hiring process. Orientation provides incumbent officers with detailed information on G4S policies, procedures and benefits and identifies any gaps in training that must be filled. At this time, incumbent personnel receive access to our full catalog of training resources and career development programs. In -person training requirements, if required, are scheduled for minimum impact on existing work schedules. 2-1 Wee or toContract Star Master Schedule created: We will create an Installation Schedule for staffing at your locations to cover post hours, number of officers at each post and skills needed. The schedule is entered into the G4S Labor Scheduling System and includes pay and billing information. We prepare the schedule as far in advance as practical to give officers early notice of their work schedule and days off. Assignment of personnel to schedules: In every case possible, officers will be assigned to schedules that are suited to their personal background, personality, appearance and preference, which encourages a high level of personal performance. Officers will not exchange scheduled shifts or days off without first obtaining approval from their G4S supervisor. I Week Prior to Contract Start Uniforms and equipment issued to personnel: We will issue uniforms and equipment, documenting the number of issue, item, date of issue, employee's signature and initials, and witness signatures in the G4S Uniform and Accessories Record. Officers will receive training in proper uniform wear and care during their initial orientation. Equipment and forms placed on posts: The first officer assigned to the post will deliver, tag and sort equipment, forms and supplies on the day service begins. The officer will use this equipment as Post Orders indicate and pass them on to the relieving officer. G4S Proposal to Provide Armed Security Services Bid Request #P2000 ? 75 29 A G4S Security Solution for Weld County Department of Human Services ® On-the-job training: On-the-job training is given to officers new to a security site and incumbent officers who change positions. This training is performed by a training team member, G4S supervisor or incumbent officer familiar with the post. Wrap-up and finalization: During the final week of the transition, all tasks are finalized and checked against contract compliance and quality control. On-the-job training continues during the last week of the transition. Contract Commencement G4S management will be present during the first week of service to facilitate questions and handle contingencies. Subsequently, G4S management will regularly visit your sites to observe security program operations, follow up with request and issues, and communicate the status of these efforts to your stakeholders. In addition to these scheduled site visits, G4S management is available at any time via email and mobile phone. 90= ay Control Plan In keeping with our desire to continuously improve your security program, our 90 -day Control Plan provides monitoring of newly transitioned security sites and follow-up activities to ensure the identification and resolution of any issues that may arise during the initial program phase. The following are typical activities that occur during the control period: Weekly conference calls Weekly post and site inspections 0 Monthly client visits Verification of Post Orders on site as approved by local client Review and approval of personnel files, training files and schedules Review of health insurance enrollment Review of supervisor and officer reports Review of KPls, including recruitment status; incumbent retention; new hires recruitment; equipment delivery; etc. TRANSITION COMMUNICATIONS PLAN To keep Weld County informed on the status of implementation activities, we provide the following communications: Weekly conference calls to monitor progress and identify obstacles Weekly status reports showing task assignments, status and progress After-hours phone contact handled by live customer service representatives at the G4S Communications Center, available 24/7. Phone, email and text messages between client and G4S management imminent communications G4S Proposal to Provide Armed Security Services Bid Request #B2000175 30 A G4S Security Solution for Weld County Department of Human Services RETAINING I U`= E T PERSONNEL G4S recognizes the value of qualified incumbent personnel. Where possible and with the consent of Weld County, we will retain existing personnel who meet our employment standards. During the transition phase, G4S will work as closely as possible with incumbent providers and existing employees to transition new and existing personnel to your locations. We take several steps to onboard retained incumbent personnel. Fostering enthusiasm while minimizing concerns requires early and frequent communication. Our strategy includes the following: g Joint initial meeting: An initial meeting, wherein Weld County will introduce G4S representatives to your incumbent officers, occurs early in the transition process. Incumbent officers learn about G4S employment, get answers to frequently asked questions, and receive contact information for support. Meet and greet sessions: Throughout the transition process, additional, informal meetings are held at convenient locations before and after shifts. G4S managers answer questions, talk about G4S, and provide employment application assistance. Transition newsletter: Customized for your organization, the transition newsletter further introduces your incumbent security team to G4S and provides benefit resources and support information. Toll -tree 24/7 hotline: Using this call -in number, officers can connect with their local office or G4S headquarters to address their questions or concerns. 0 Weld County/G4S Career Center Portal: A customized Weld County landing page will be created on the G4S Career Center website, based on the final award scenario. Incumbent officers will receive a link to the site where they can quickly fill a job application and connect with the G4S community. G4S Proposal to Provide Armed Security Services Bid Request #B2000175 C1 115 A G4S Security Solution for ! A vie e:d County Department of Human Services ST PROF S A As requested in the RFP, we have provided pricing below, indicating what we are considering as an hourly rate of pay for qualified, armed security guards for Weld County's security program. These wages are based on our knowledge of the area and an ERI Wage Analysis conducted to determine what similar security personnel are compensated at. Understanding the local market wages helps us provide an accurate price proposal to Weld County, which will ensure that we are able to deliver on our promise to staff your account with high caliber, qualified and licensed security professionals. Based on our experience servicing other city and county governments in Denver, we propose the following pricing for Weld County: Table 6. Position and Oiage Summary Armed Site Lead Armed security -Officers VALIDITY AND TAXES HOURS PER WEEK WAGE RATE 40 144 $20.00 $19.00 $28.42 The proposed pricing is valid for 90 days and does not include sales or use taxes where applicable. The rates quoted will remain in effect for one year and maybe be adjusted by mutual agreement to fully recover any change in costs mandated by law, including but not limited to licensing fees, Federal Insurance Contribution Act (FICA), Federal Unemployment Tax Act (FUTA), State Unemployment Insurance (SUI), Worker's Compensation Collective Bargaining Agreements, Union Activities, regulatory costs associated with compliance with the Patient Protection and Affordable Care Act (PPACA), and/or Federal or State minimum wage laws. Any changes to hours, scope of work, qualifications, requirements or equipment shall be mutually agreed to in writing by both parties and may necessitate a change in fee structure. The price provided in the cost proposal form is firm for one year. Option years may be extended at the agreed upon 3% increase, as provided on the form. COMPLETED PRICE PROPOSAL FORM On the following page, we have provided the completed Cost Proposal form, found on page 17 of the RFP. Please note that the figures are based on the updated information provided in Addendum #3, which provided a correction from 170 hours per week to 184 hours per week. The provided bill rate is an all-inclusive bill rate, exclusive of holidays. G4S Proposal to Provide Armed Security Services Bic/ Req:iest #B2000175 32 Cost Proposal: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ 5,229.28 Average hourly rate for security guards $ 28.42 *(Please use "total weekly cost" (from above)/170 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ 39.79 *This shall be an all-inclusive rate. PERCENTAGE OF RATE INCREASE FOR 2022 (optional year 1): 3 PERCENTAGE OF RATE INCREASE FOR 2023 (optional year 1): 3 PERCENTAGE OF RATE INCREASE FOR 2024 (optional year 1): 3 OA OA OA Submittal Reauirements and Evaluation for All Proposals: Proposals shall be typewritten. All proposals must contain the following specific information: 1. Sufficient information concerning the program to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Bidders should avoid elaborate artwork and graphics, bulky volumes or any other artifice that does not directly affect the contents of the proposal. 2 All proposals must demonstrate that the bidder has the ability to comply with the scope of this RFP and meet the requirements and specifications. 3 Additionally: a. All proposals must list by name, address, phone and Contract Administrator all institutions where bidder is providing armed security services and the length of time that each contract has been in effect. b All proposals must list by name, address, phone and Contract Administrator all institutions where bidder has terminated services, been terminated or lost a renewal as the incumbent in the past three years. 4 All proposals must contain a letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this RFP. 5 All proposals must contain a work sheet indicating what the bidder is considering as an hourly rate of pay for qualified armed security guards. 6 Audited financial statements for both the prior and most recent fiscal year are required to support the bidder's financial capability to undertake and complete the performance of this RFP. BID REQUEST #B2000175 Page 17 A G4S Security Solution for / Weld County Department of Human Services PRICING NOTES We have proposed a security solution which combines our quality security officer program with the utilization of our proprietary Secure Trax® platform (included in our pricing structure) to ensure the scope of work and Post Orders are adhered to above and beyond the expectations of Weld County. In order to provide a transparent view of our pricing, the following notes provide additional details on our proposed pricing structure: PRE -EMPLOYMENT SCREENING Quoted rates include the following background investigation and screening elements for new hire personnel: Identity verification: Social Security trace report Criminal searches (based on 7-10 years of address history or in accordance with state law) - Statewide criminal search (where available) - County criminal search (when state not available or historically incomplete) - Multi jurisdictional and sex offender search including OFAC SDN search (terrorist watch list) 7 years of activities (employment, unemployment, education) - Review, investigation and resolution of all gaps 90 days or longer Driver's license (DMV) check (annual for driving positions) 0 Drug screen (10 -panel) Physical exam Psychological evaluation (MMPI-2) TRAINING The quoted rates include the following training for new -hire personnel; all officers receive annual in- service training. Pre -assignment Training: 40 hours Armed Training and Certification: 16 hours On -the -Job Training: 16 hours o Incumbent New -Hire Orientation: 8 hours Annual In -Service Training: 16 hours Additional pre -assignment training requested by the County is direct billed at 1.33 times the straight - time pay rate and post -assignment training at 1.40 times the straight -time bill rate. BENEFITS ELIGIBILITY Employees with 32 or more hours per week are eligible for the identified benefits program. G4S Proposal to Provide Armed Sect' Bid Request #B2000175 A G4S Security Solution for Weld County Department of Human Services HOLIDAYS Weld County has indicated that offices are closed on 12 holidays and services are not needed. G4S has not factored holiday pay into the bill rate. Should services be required on any holidays, G4S will direct -bill the County the hourly reimbursement rate for hours exceeding the specified contract hours, as provided in the cost proposal form. VACATION G4S provides the following vacation, which has been included in the rates: D 2 weeks (80 hours) after 1 years 0 3 weeks (120 hours) after 5 years Should incumbent personnel retained on the account be eligible for additional vacation, G4S will direct -bill for vacation in excess of one week at 1.33 times the straight -time pay rate, if the County approves the grandfathering of current earned benefits. HEALTH INSURANCE PLAN G4S has a clear understanding of the requirements of the Affordable Healthcare Act (ACA), and our plans provide the health coverage that our employees need and deserve. G4S pricing is inclusive of our comprehensive Major Medical PPO Plan administered by BlueCross BlueShield. Plans are renewed each year on November 1; if any changes in cost or changes due to legislation or the interpretation of same, we request the opportunity to revisit our rates. The costs of insurance are influenced by a multitude of factors including, but not limited to, employee participation, claims history and other factors outside of our control. These factors are universal for all employees regardless of their industry and are not G4S-specific, so any increases would be experienced with any provider. LIFE INSURANCE Employees are eligible for $10,000 life and accidental death and dismemberment insurance, after one year of service. UNIFORMS G4S will furnish each officer at a location with a complete complement of police style uniforms and foul weather gear. Personnel are required to maintain their uniforms in a neat and orderly manner at all times. Uniforms are provided with no payment or deposit required of the employee. OTHE YEE BENEFITS The following additional employee benefits are offered to our employees: Standard 401(K), after one year of service Dental Insurance administered by Delta Dental (employee paid) G4S Proposal to Provide Armed Security Services Bid Request #82000175 A G4S Security Solution forIS A Weld County Department of Human Services Vision Insurance administered by Vision Service Plan (employee paid) El Standard Incentive and Recognition Awards D Employee Assistance Program EQUIPMENT Quoted rates include the following equipment: Secure Trax® enabled cell phones Any additional equipment needed (such as radios, vehicles, PPE, etc.) can be direct -billed as incurred. OVERTIME Quoted rates are based on a 40 -hour workweek schedule. Overtime billing rates will apply when personnel are placed in an overtime posture for pay purposes as a result of scheduling over 40 hours per week or if additional hours are required outside the regular schedule. G4S will endeavor to use part-time personnel whenever possible to avoid overtime rates. Personnel will be paid time -and - one -half base pay rates for overtime, and the corresponding bill rate is provided in the hourly reimbursement rate for hours exceeding the specified contract hours, as specified on the Cost Proposal form. PERMANENT SERVICE Quoted rates are for regular or permanent service set forth in the RFP. The following applies to short-term and disaster/emergency services if requested by Weld County: El Short-term service: Additional personnel will be provided at the hourly reimbursement rate for hours exceeding the specified contract hours, as specified on the Cost Proposal form. Disaster/Emergency services: Disaster and emergency services involve the deployment of large groups of personnel and include complicated operational issues such as travel, communications, equipment and lodging in sometimes challenging environments. Because needs vary, G4S requires the mutual development of the operations plan in order to ensure the highest probability of successful deployment in the event there is a need to activate this service. G4S has a well -established and documented Disaster/Emergency Operations Plan developed from extensive experience in providing these services. G4S Proposal to Provide Armed Security Services Bid Request #B2000175 36 REQuFsT f P A G4S Security Solution for Weld County Department of Human Services 3CUSSON/MODIFICATION 1. Contract Terms (Section 4 of the DHS RFP) The RFPs set out comprehensive terms relating to provision of the services, although they indicate that the County may require a separate contract document. We would like the opportunity to review this contract document during negotiations, if we are selected to move forward in the process. The main points to be aware of with regard to the contract terms are: (i) Subsection L provides that the County will have a right of termination, for convenience or for cause, on 30 days' notice. There will also be a right to terminate, without notice, for material breach — however it is not specified whether both parties will have this right, or only the County. G4S would like to propose that the vendor should have a mutual right to terminate for cause and for convenience. (ii) Payment terms are not specified — our standard payment terms are net 30. (iii) The terms do not include any liability cap, exclusion of liability for indirect or consequential loss, or force majeure provision. These are normally required in G4S contracts and we would like to request they be included in any final contract. 2. Insurance and Indemnity (Section 5 of the DHS RFP) Indemnity from the vendor extends to "any claims of any type or character arising out of the work done" and "any and all injuries or damage received or sustained by any person persons or property on account of [the vendor's] performance under [the] Agreement". These could include claims which are not caused by any fault on the vendor's part. G4S requests to limit the indemnity to claims which are caused by the vendor's negligence or intentional misconduct. 3. Scope of Work DHS RFP includes the following obligations: • Prevent unauthorized activity by requesting assistance to control, subdue, disarm, or apprehend persons threatening disturbances. ® Prevent vandalism and detection of theft, loss, fire, and safety hazards. We cannot guarantee to "prevent" unauthorized activity or vandalism so should seek to add words such as "seek to" or "use all reasonable endeavors to" before "event" in both cases. GAS proposal to Provide Armed Security Services Bid Request #82000175 ADDENDUM#1 BID REQUEST NO. B2000175 ARMED SECURITY GUARD SERVICES DEPARTMENT OF HUMAN SERVICES PLEASE NOTE THE FOLLOWING, SIGN AND EMAIL BACK TO bids(weldgov.com: Page 17, Cost Proposal of the bid specifications read as: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $ *(Please use "total weekly cost" (from above)/170 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. Page 17, Cost Proposal of the bid specifications should read as: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $28.42 *(Please use "total weekly cost" (from above)/179 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. ***We need signed copy on file. Thank You!*** Addendum received by: G4S Secure Solutions (USA) Inc. FIRM 12100 E. Iliff Ave Ste.350 ADDRESS Aurora, CO 80014 CITY AND STATE Jerem Graves General Mana•er BY jeremy.graves©usa.g4s.com EMAIL 09/23/2020 DATE SEPTEMBER 23, 2020 ADDENDUM#2 BID REQUEST NO. B2000175 ARMED SECURITY GUARD SERVICES DEPARTMENT OF HUMAN SERVICES PLEASE NOTE THE FOLLOWING, SIGN AND EMAIL BACK TO bids(a�weldgov.com Page 6 and 7, Table 1 of the bid specifications read as: Staff Location Days Hours of Coverage Needed Comments Lunch Hours Total Week Hours Per Armed Guard #1 Main 315 Avenue Buildings and C Campus Nth 11th - A, B, Monday Friday - 7:00 AM - 3:30 PM points, parking all areas buildings, meetings upon Monitor public in request. entry lots, and 11:00AM -11:30AM 7.5 37.5 Armed Guard #2 Main 315 Avenue Buildings and C Campus Nth 11th - A, B, Monday Friday - 9:00 AM - 5:30 PM Monitor points, parking all areas buildings, meetings upon public in request. entry lots, and 1:00 PM- 1:30 PM 7.5 37.5 Armed Guard #3 THIS WILL WORK LOCATIONS: #1) Avenue, Greeley Family Support Visitation Center #2) Greeley Welfare Campus 710 822 GUARD AT 11th — and 7th - Child Two St, Monday- Thursday 8:30 AM - 7:00PM Random throughout the each day location. visits to 1:00 PM - 1:30 PM 10.0 40 Armed Guard Part Time #4 THIS WILL AT LOCATIONS: #1) Avenue, Greeley Family Support Visitation Center #2) Greeley Welfare Campus Two 710 822 GUARD WORK 11th - and 7th - Child St, Friday Saturday Sunday 8:30 PM - 7:00 PM 10:00 AM- 5:00 PM Random throughout the each Location and Remain Location day #2). visits to (#1 at #1 1:00 PM - 1:30 PM 10.0 7.0 10.0 14.0 Armed Guard #5 Fort Lupton 2950 9th Street Monday Fort Lupton 7:45AM- 5:30PM Monitor entry points, and parking lots, including the staff offices. the 1:00pm- 1:30pm 40 Del Camino Tuesday * Fort Lupton 4209 WCR 24 7:45AM- 1/2 Longmont, 1:00PM Del Camino CO 2:00pm- 7:00pm Wednesday* Fort Lupton 7:45AM- 1:00PM Del Camino 2:00pm- 7:00pm Fort Lupton 7:45AM- Thursday* 1:00PM Del Camino 2:00pm- 7:00pm *Assumes hour and drive lunch 1/2 1/2 hour time. Total Hours 179 Page 6 and 7, Table 1, of the bid specifications should read as: Staff Location Days Hours Coverage Needed of Comments Lunch Hours Total Week Hours Per Armed Guard #1 Main Campus 315 Nth 11th Avenue - Buildings A, and C B, Monday Friday - 7:00 AM - 3:30 PM Monitor entry points, parking lots, all public areas in buildings, and meetings upon request. 11:00AM -11:30AM 8.0 40 Armed Guard #2 Main 315 Avenue Buildings and Campus Nth 11th - A, B, C Monday - Friday 9:00 AM - 5:30 PM Monitor points, parking all areas buildings, meetings upon public in request. entry lots, and 1:00 PM• 1:30 PM 8.0 40 Armed THIS GUARD Monday- 8:30 AM - Random visits 1:00 PM - 10.0 40 Guard WILL Thursday 7:00PM throughout 1:30 PM #3 WORK AT Two LOCATIONS: the each day to location. #1) 710 11th Avenue, Greeley — Family Support and Visitation Center #2) 822 Greeley 7th St, - Child Welfare Campus Armed Guard #4 THIS GUARD WILL WORK Friday 8:30 PM - 7:00 PM Random throughout visits 1:00 PM - 1:30 PM 10.0 10.0 Part Time AT Two the day to LOCATIONS: each #1) 710 11th Location (#1 Avenue, Greeley - and #2). Family Support Visitation and Saturday 10:00 AM- 5:00 PM Remain at Location #1 7.0 14.0 Center Sunday #2) 822 Greeley 7th - Child St, Welfare Campus Armed Fort Lupton Monday Fort Lupton Monitor the 1:00pm- 40 Guard 2950 7:45AM- entry points, 1:30pm #5 5:30PM and parking 9th Street lots, including the staff offices. Del Camino Tuesday * Fort Lupton 4209 WCR 24 7:45AM- 1/2 Longmont, 1:00PM Del Camino CO 2:00pm- 7:00pm Wednesday* Fort Lupton 7:45AM- 1:00PM Del Camino 2:00pm- 7:00pm Fort Lupton 7:45AM- Thursday* 1:00PM Del Camino 2:00pm- 7:00pm *Assumes 1/2 hour lunch and %z hour drive time. Total Hours 184 Page 17, Cost Proposal of the bid specifications read as: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $ *(Please use "total weekly cost" (from above)/179 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. Page 17, Cost Proposal of the bid specifications should read as: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $ *(Please use "total weekly cost" (from above)/184 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. SEPTE ***We nee ddendum received by: ER 23, 2020 signed copy on the. Thank Your** G4S Secure Solutions (USA) Inc. Fl 12100 E. Miff Ave Ste.350 ADDRESS Aurora, CO 80014 C IT...,}:y AND STATE 6,17 Jeremy Graves, General Manager �... BY eremv.oraves usa.a4s.com EMAIL 09/23/2020 DATE ADDENDUM#3 D E 1V D Fwd M 3 BID REQUEST NO. B2000175 ED SECURITY GUAR.- ' SERVICES DEPAa `T `:,,°°:ENT OF HUMAN SERVICES PLEASE NTE THE FOLL®`: A`ING, SIGN AND EMAIL BACK TO bids weld °coy. Page 17, Cost Proposal of the bid specifications read as: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $ *(Please use "total weekly cost" (from above)/184 hours). This rate will be used when weekly service hours are less than 170 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. Page 17, Cost Proposal of the bid specifications should read as: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2021: $ Average hourly rate for security guards $ *(Please use "total weekly cost" (from above)/184 hours). This rate will be used when weekly service hours are less than 184 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ *This shall be an all-inclusive rate. *** need si ned c on file. Thank You!* Addendum received G4S Secure Solutions (USA) Inc. FIRM 12100 E. Iliff Ave Ste.350 ADDRESS Aurora, CO 80014 CITY ND STATE Jeremy Graves, General Manaer BY jeremy.graves@usa.g4s.com EMAIL 09/29/2020 DATE New Contract Request Entity information Entity Name* G4S SECURE SOLUTIONS USA Entity ID* P00030753 Contract Name* G45 SECURE SOLUTIONS (USA) INC (AGREEMENT OF PROFESSIONAL SERVICES) Contract Status CTB REVIEW ❑ New Entity? Contract ID 4255 Contract Le CULLINTA Contract L>=* Email cullinta@co.weld.co.us;cobb xxlk@)co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description * AGREEMENT FOR PROFESSIONAL SERVICES (ARMED SECURITY GUARD SERVICES). AWARDED CONTRACT VIA 82000175 (ARMED SECURITY GUARD SERVICES). TERM: JANUARY 1, 2021 -DECEMBER 31, 2021. Contract Description 2 Contract Type AGREEMENT Amount k $0.00 Renewable YES Automatic Renewal Grant IGA Department HUMAN SERVICES DepazI.rnent Email CM- HurnanServices@weldgov.co n� Department Head Email CM-HumanServices- DeptHeadCvel dgov. co m County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYA I I O RN EY@WELDG OV.COM if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 12/02/2020 Due Date 11/28/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept_ to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Approval Process Dep ent H JAMIE ULRICH QH Appr 11/18/2020 Approval AP C Signed Agenda Date 11/23/2020 Finance Approver CONSENT Finance 11/18/2020 ing 11/18/20.20 Tyler # AG 112320 Renewal Date* 01/01/2022 ion Date CONSENT Legal Coons 11/18/2020 E TO: Board of County Commissioners Rob Turf, Purchasing Dora ctor FROM: Jamie Ulrich, Director L,, DATE: November 4, 2020 RE: DEPARTMENT $ aF HUMAN SERVICES BOX A GREELEY, CO. 80632 Website: www,co.we d.co.u.s me.am. , , w..o.a.......wxmm.w............mxwnx.w.a Administration and Public Assistance (970) 3524551 Child Support (970) 352-6933 Weld County Department of Human Services Armed security Guard Services (B2000175) The Weld County Department of Human Services (WCDHS) has completed its review of the six (6) bid responses received through the Request for Proposal (RFP) process for bid number B2000175 (Armed Security Guard Services). We request approval to enter into a contract with the following vendor for the initial period of January 1, 2021 through December 31, 2021 and may be extended for up to three (3) additional terms. G4S Secure Solutions (USA) Inc© 12100 East Ili ff Avenue, #3S0 Aurora, Colorado 80014 All bids were reviewed and evaluated by the Evaluation Committee established for this Request for Proposal. A summary of that selection process is attached. Cc: Tami Grant, Deputy Director Justin Altar, Organizational Integrity Division Head Contract Management aogLo- 0sg uRootc Armed Security Guard Services - Department of Human Services - B2000175 Recommendation: After reviewing bids submitted through the RFP process for armed security guard services at the Department of Human Services, we are recommending that the contract be awarded to G4S. They maintain the highest level of standards pertaining to hiring, training, and supporting their staff This includes an account management plan including regular meetings with G4S on -site supervisors and operational teams to review performance, share information, and evaluate program effectiveness. They are committed to delivering uninterrupted services and providing a security presence that our department can rely on. 1. G4S Presented a professional and detailed submission that expanded in all areas. The company demonstrated a strong recruiting and retention strategy including the ability to cover the required shifts. Decades of experience with governmental agencies with a strong local presence. Solid training program, with a detailed transition plan for assuming the contract. Additionally, they have superior reporting functionality required for this contract. 2. Citadel Security Local vendor with experience with similar contracts. Their training program is detailed and covers a wide range of topics including de-escalation techniques. They presented the second lowest bid but will not provide onsite supervision. Additionally, their proposal wasn't as detailed, and didn't expanded on the additional armed training requirement. 3. Securitas Our current contract presented the lowest bid, but their ability to cover shifts and instill confidence in our employees is a concern. Historically, Securitas has had significant issues meeting the recruitment needs of the contract. Additionally, their bid didn't provide a detailed transition plan with the ability to cover the additional hours. Workgroup Score Sheet: (Ranked 1-5 with 1 being the best and 6 being the worst) Workgroup Scores I Company Member 1 Member 2 Member :3 Member 4 Group Average G4SSecure Solutions 1, 1 1 1 .L Citadel Security USA 2 2 7 2 2 Securitas Critical Infrastructure Services 3 :D ? 3 3 Denver Metro Protective Services iT .5 4 4 4.25 Multi -War Veterans Protective :5 6 5 5 5.25 Valkyrie Safeguard 6 4 6 6 5..5 Recommendation Rank Vendor Cost Key Points 1 G4S Per Week $5,229.28 $28.42/ $3979 30/. • 55 years in the state of CO; Adams, Arapaho, Larimer, Ft. Collins, Co Springs • 4th Lowest Bid; Safety Act certification • CPO Officer/uniform (high qualifications) • Training quality- 56 total hours • High qualifications military; LE; education; Denver firearms custodian • Active COG license; 30 -day transition plan • Secure Trax technology for monitoring • Cell Phones; site lead; solid recruitment Qt Additional }lours Qat % Yearly Increase 2 Citadel Per Week $4,594.28 $24.97/ $35.15 3.3%, • 2nd Lowest Bid; local vendor • 3 years of experience with similar size • County Experience (Mesa/ Garfield/Glenwood) • Online tracking platformcal • No onsite supervisor • Bidder included a Colorado Certificate of Fact of Good Standing. fag Additional Hours Yearly Increase 3 Securitas Per Week $4,550.55 $24.73/ $34.62 3.3%, 2.8%, 2.6% • Current Vendor/ Lowest bid • No transition plan . Unable to cover current contract hours for extended time period; concerns covering additional weekend hours • Concern with current and past staff • Extensive experience with similar contracts • On -site supervision for oversightof staff; uniform options • Firearms- 32 hours training; Current Greeley License for Armed Guard arat Additional }lours Lut % Yearly Increase 4 Denver Metro Protective Per Week $4,564.50 $25.50 / $38.25 3.3%, 2.8%, 2.6% • Limited experience at 8 years • Limited information provided • 3`° Lowest Bid • Colorado Company/ Greeley Courthouse • 40hr training course; quarterly quals • No onsite supervisor Additional }lours au t % Yearly Increase 5 Multi -War Veterans Per Week $6,072.00 $33.00 I $40.00 2% • No local recruiting strategy • 5th Lowest bid • Limited ability to hire and retain • 2 current contracts; limited transition proposal • Veteran focused hiring • 16hr online training/ 14hrs firearm. Scot Additional Hours Cot % Yearly Increase 6 Valkyrie Per Week Cost Additional Hours Cost % Yearly Increase $6,460.00 $38.00/ $42.00 3.0% • Highest bid • Multiple requests for missing documents • No longevity in business; absorbed by Xiphos in 2017 • Limited transition plan • No local recruiting strategy • No confirmation of being issued a cell phone • No additional firearms training indicated DATE OF BID: OCTOBER 2, 2020 REQUEST FOR: DHS ARMED SECURITY DEPARTMENT: HUMAN SERVICES BID NO: #B2000►175 PRESENT DATE: OCTOBER 7, 2020 APPROVAL DATE: OCTOBER 21, 2020 WELD COUNTY PURCHASING 1150 O Street, Room #107, Greeley, CO 80631 E -Mail: cmpeters@weldgov.com E-mail: reverett@weldgov.com E-mail: rturf©weldgov.com Phone: (970) 400-4223, 4222 or 4216 Fax: (970) 336-7226 NOVEMBER 4, 2020 VENDORS CITADEL SECURITY USA LLC 129 W SHERMAN WAY NIXA MO 65714 G4S SECURE SOLUTIONS (USA) INC 12100 E. ILIFF AVENUE, SUITE #350 AURORA CO 80014 SECURITAS CRITICAL INFRASTRUCTURE SERVICES INC 3850 FETTLER PARK DRIVE, SUITE 303 DUMFIRES VA 22025 MULTI -WAR VETERANS PROTECTIVE SECURITY LLC 297 HUNTER AVENUE LOCHBIE CO 80603 VALKYRIE SAFEGUARD LTD 1940 S CHELTON RD #0313 COLORADO SPRINGS CO 80916 DENVER METRO PROTECTIVE SERVICES 2121 S. BLACKHAWK STREET #230 DENVER CO 80014 THE DEPARTMENT OF HUMAN SERVICES IS REVIEWING THE BIDS. X020-303 DATE OF BID: OCTOBER 2, 2020 REQUEST FOR: OHS ARMED SECURITY DEPARTMENT: HUMAN SERVICES BID NO: #B2000175 PRESENT DATE: OCTOBER 7, 2020 APPROVAL DATE: OCTOBER 21, 2020 WELD COUNTY PURCHASING 1150 O Street, Room #107, Greeley, CO 80631 E -Mail: cmpeters@weldoov.com E-mail: reverett(a weldgov.com E-mail: rturf(a weldgov.com Phone: (970) 400-4223, 4222 or 4216 Fax: (970) 336-7226 VENDORS CITADEL SECURITY USA LLC 129 W SHERMAN WAY NIXA MO 65714 G4S SECURE SOLUTIONS (USA) INC 12100 E. ILIFF AVENUE, SUITE #350 AURORA CO 80014 SECURITAS CRITICAL INFRASTRUCTURE SERVICES INC 3850 FETTLER PARK DRIVE, SUITE 303 DUMFIRES VA 22025 MULTI -WAR VETERANS PROTECTIVE SECURITY LLC 297 HUNTER AVENUE LOCHBIE CO 80603 VALKYRIE SAFEGUARD LTD 1940 S CHELTON RD #D313 COLORADO SPRINGS CO 80916 DENVER METRO PROTECTIVE SERVICES 2121 S. BLACKHAWK STREET #230 DENVER CO 80014 THE DEPARTMENT OF HUMAN SERVICES IS REVIEWING THE BIDS. 2020-3038 lo/o7 HRoo92 Hello