HomeMy WebLinkAbout20200963.tiffDEPARTMENT OF BUILDINGS AND GROUNDS
PHONE: (970) 400-2023
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
March 18, 2020
To: Board of County Commissioners
From: Toby Taylor
Subject: Coroner Building Remodel Design 2019-2250; Irrigation design
In the design of the Coroner Building remodel, the City of Greeley PUD review mandated an "irrigation
design" for this project. Buildings & Grounds is recommending approval of Task Order 1-2020 to GSG
Architecture Inc in the amount of $2,372.00 for this irrigation design.
If you have any questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
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PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
GSG ARCHITECTURE INC
Date: March 17, 2020
Task Order Number: GSG Architecture Inc —1-2020
Project Title: Coroner Building irrigation Design
Commencement Date:
Completion Date:
Design Compensation: $2,372.00
Note: Pursuant to the "Original Agreement", document No. 2019-2250 section2.2- Additional
Task Order Work. In addition to that work described in section 2.1, the Parties may agree
to additional work to be provided by Contractor pursuant to an appropriately executed
Task Order, which shall be negotiated between the Parties on an as needed basis. Any
such Task Order shall be signed by the Weld County Director of Buildings and Grounds
before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in
any calendar year unless first approved by the Board of County Commissioners. Any
appropriately executed Task Order shall be automatically incorporated herein and
enforceable.
Scope of Task Order:
1. Prepare stamped irrigation design and details including
2. Complete layout of irrigation components such as mainline, valves, drip, sprinklers, lateral pipe.
3. The design will try to incorporate as much of the existing irrigation system as possible, though
we will not have time to survey the existing system. Any design or as -built drawings you have
will be useful.
4. Hydraulic calculations for all piping
5. Irrigation scheduling including precipitation rates and calculated runtimes
6. Irrigation Details
7. Issue Construction Documents in PDF format.
Contractor agrees to perform the services identified above and on the attached exhibit in accordance
with the terms and conditions contained herein and in the Original Agreement between the parties.
CONTRACTOR:
GSG Architecture Inc
Name: 4n .{ G. /4-rt.-alt.-JAI
Title: i7ntNGs t 1 G •�• p•
Date 3.16.20.7
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PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
GSG ARCHITECTURE INC
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Weld C , u Clerk to the Bo P: ` LD COUNTY, COLORADO
BY:
Deputy CIto t
APPROVED AS TO FU
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Controller
APPROVED AS TO FORM:
County Attorney
ike Freeman, Chair MAR 2 3 ZUZO
PPROVE0 TO SUBSTANCE:
ElecOfficial or Department Head
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Task Order 1-2020 Exhibit
The Irrigation
Engineers
iL 2727 Alan St. • Ft. Collins, CO 80524 • 307.509.0238
March 11, 2020
Toby Taylor, Director
Weld County Buildings and Grounds
P.O. Box 758
Greeley, CO 80632
RE: Weld County Coroner's Office Irrigation Design
Toby,
Please find this proposal to you for the irrigation design for the Weld County Coroner's Office.
Scope and fees for the irrigation design of the site are based on the preliminary landscape plans
from Russell+Mills Studios dated 3/5/2020. My understanding is that we are on a tight deadline
and need to have plans by next Friday 3/20/2020.
I have outlined the proposed Scope of Services in Exhibit A. Exhibit B includes our Fee
Schedule, Terms and Conditions. If the scope, fees and conditions are acceptable, please return a
signed copy, serving as authorization to proceed. Please feel free to contact me with any
comments or questions.
Thank you, AGREED TO AND ACCEPTED
The Irrigation Engineers, LLC Weld County Board of Commissioners
MAR 2 3 2020
Tim Grote, P.E.
Principal
970.231.1396
The Irrigation Engineers
March 11, 2020
Authorized Signature
Mike Freeman, Chair
Weld County Coroner's Office
Irrigation Design Proposal
—1of4—
Date
Exhibit A
Scope of Services
The following is our anticipated scope for the development of an irrigation design for the project:
Task 1: Construction Documents (90% and 100% submittals)
• Prepare stamped irrigation design and details including
• Complete layout of irrigation components such as mainline, valves, drip, sprinklers,
lateral pipe.
• The design will try to incorporate as much of the existing irrigation system as possible,
though we will not have time to survey the existing system. Any design or as -built
drawings you have will be useful.
• Hydraulic calculations for all piping
• Irrigation scheduling including precipitation rates and calculated runtimes
• Irrigation Details
• Issue Construction Documents in PDF format.
Task 2: Bidding/Construction Administration
• Answer irrigation related RFIs that come up during the bidding process
• Review and approve irrigation contractor equipment submittals and shop drawings.
• Site Visits: Conduct one (1) site visit to verify correct installation of components and run
hydraulic tests as required.
• Author punch lists and separate warranty work lists and inspect punch list and warranty
list work.
The above tasks assume the following:
• Accurate and base information in .dwg or .dxf format will be provided by client. Base
information should show the landscaping, buildings, hardscape, and utility
information. Changes to the base information after a final base has been delivered
may incur additional charges.
• A separate, additional proposal will be submitted for any changes to the above scope
of services.
The following tasks are not included:
• Site Survey or survey of existing irrigation system
• Pump design.
The Irrigation Engineers
March 11, 2020
Weld County Coroner's Office
Irrigation Design Proposal
—2of4—
Exhibit B
Fee Schedule
The following fees are based on the proposed Scope of Services outlined in Exhibit A and will be
billed on a time and expense not to exceed basis.
Task 1: Construction Documents
Hours Fee
Design Tech 12 $ 1,020
P.E. 4 $ 440
$ 1,460
Task 2: Bidding/Construction Administration
Hours Fee
Design Tech
P.E.
Miles
0 $
8 $
56 $
880
32
912
Total $ 2,372
Rates
Work beyond the Scopes defined in Exhibit A will be billed on a time and expense basis after
receipt of a signed change proposal document. Billing rates are as follows:
Professional Engineer $ 110.00/hour
• Engineering Technician $ 85.00/hour
The Irrigation Engineers
March 11, 2020
Weld County Coroner's Office
Irrigation Design Proposal
—3of4—
Terms and Conditions
The Irrigation Engineers, LLC and Client agree to the following:
1. Services: The Irrigation Engineers, LLC will perform the professional services described above.
2. Billing and Payment: The client will compensate The Irrigation Engineers, LLC as described
above — Fee Schedule. Payment is due within 30 days of invoice date. If payment is not received
within 30 days, a late charge will be assessed monthly, at the rate of 2% per month on the unpaid
balance. The Irrigation Engineers, LLC reserves the right to stop work on any account that is past
due, and this stoppage will remove The Irrigation Engineers, LLC from any liability and
responsibility for meeting any schedule previously agreed to.
3. Termination of Services: In the event of termination or suspension of services described, The
Irrigation Engineers, LLC is to be paid for services rendered before receipt of written notice to
cease work.
4. Indemnification: The Irrigation Engineers, LLC agrees, to the fullest extent permitted by law, to
indemnify the Client against all damages, liabilities or costs including reasonable attorney fees and
defense costs, to the extent caused by The Irrigation Engineers, LLC's negligent performance of
professional services under this agreement and anyone for whom The Irrigation Engineers, LLC is
legally liable. The Client agrees, to the fullest extent permitted by the law, to indemnify The
Irrigation Engineers, LLC against all damages, liabilities or costs including reasonable attorney
fees and defense costs, to the extent caused by the Client's negligent performance of professional
services under this agreement and that of its sub -consultants or anyone for whom the Client is
legally liable.
5. Limitation of Liability: To the fullest extent permitted by law, The Irrigation Engineers, LLC's
total liability to Client, Owner and any third parties for any and all injuries, claims, losses,
expenses or damages arising out of this agreement from any cause or causes, shall not exceed the
contract amount. Such causes include but are not limited to The Irrigation Engineers, LLC's
negligent acts, errors, and omissions.
6. Opinions of Probable Costs: The Irrigation Engineers, LLC's opinions of probable project costs
are made on the basis of their experience, qualifications and judgment; but they cannot and do not
guarantee that actual project costs will not vary from opinions of probable cost.
7. Construction Observation: The Irrigation Engineers, LLC considers construction observation an
important service and encourages clients to include construction observation in the scope of
services. When contracted to perform construction observation, The Irrigation Engineers, LLC
will visit the site as requested by Client to observe the Contractor's work and to determine if the
work is generally proceeding in accordance with the contract documents. The Irrigation Engineers,
LLC will not be responsible for and will not have control or charge of construction means,
methods, techniques, sequences or procedures, equipment or product failures, or for safety
precautions and programs in connection with the work. The Irrigation Engineers, LLC will not be
responsible for or have any control or charge over the acts and omissions of the Contractor or
Subcontractors, or persons performing any of the construction work. Regardless of whether The
Irrigation Engineers, LLC is contracted to perform construction observation services, The
Irrigation Engineers, LLC will be indemnified and held harmless in the event that construction
does not conform to the construction documents, or the construction documents are
misinterpreted.
The Irrigation Engineers
March I I, 2020
Weld County Coroner's Office
Irrigation Design Proposal
- 4of4—
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