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Home My WebLink About20170436.tiff• o CDHS March 30, 2020 COLORADO Office of Adult, Aging & Disability Services Department of Human Services Jamie Ulrich, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Ulrich: Enclosed is your original executed Option Letter #12 between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the emergency funds AAA COVID-19 for C1 and C2 for State Fiscal Year 2020. Weld County Department of Human Services, Weld County Area Agency on Aging, is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peggy.spauldinqa,state.co.us or me at 303-866- 2750 or email todd.coffevastate.co.us. Sincerely, Digitally signed by Todd Coffey, Todd Coffey, Manager Manager Date 2020.03.30 11:40:44 -06'00' Todd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Kelly Morrison, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File Co MMvn: cat:onS oq/06/,20 OF CEO\ /i �9 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS 1N( Jared Polls, Governor I Michelle Barnes, Executive Director her' Cc : HSD, AcT($c/cD) o't/oa. /20 2017 - V,436 DocuSign Envelope ID: 8C3C62DD-336D-4372-9CC6-6683DDCFD42A - LETTER #12 Vi 11V1\ tt State Agency Colorado Department of Human Services Option Letter Number 12 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 $1,872,837.76 Extension Terms State Fiscal Year 2017 $2,014,391.28 State Fiscal Year 2018 $1,840,856.91 State Fiscal Year 2019 $2,479,811.11 State Fiscal Year 2020 $2,793,730.90 Total for All State Fiscal Years $11,001,627.96 Option Letter Contract Number 20 IHEA 148023 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2020 1. OPTIONS: A. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2020 at the rates stated in the Original Contract. • The State Fiscal Year (SFY) 2020 funds are increased in the amount of $188,032.01 from Cl and C2 COVID 19 Relief Funds for a total of $2,793,730.90 for SFY 2020. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller. STATE OF COLORADO Jared Polis, Governor Colorado Department of Human Services Michelle Barnes, Executive Director DocuSigned by: B02B5F7541534AD... By: Yolanda Webb, Office Director Office of Adult, Aging & Disability Services Date: 3/28/2020 In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: �DocuSigned by: Tara, i'V ro Andrea Eurich%Ta°nei'ic's%ni Williamson Colorado Department of Human Services Option Effective Date: 3/30/2020 Page 1 of 1 40 COLORADO Office of Community Access & Independence Division of Aging & Adult Services Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter #11 between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the remaining Federal Funds for State Fiscal Year (SFY) 2020 including the Federal carryover funds from SFY 2019 to SFY 2020. Attached to the Option Letter is the Revised Budget (Exhibit G-13) and the Revised Supplemental Provision for Federal Awards (Exhibit H-8). The revision on Exhibit H-8 is located on page, 1 paragraph 1 vi. The first table reflects actual expended Federal Funds in SFY 19 and the second table reflects Federal Funds available in SFY 20. Weld County Department of Human Services, Weld County Area Agency on Aging is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peoov.spauldinoOstate.co.us or me at 303-866- 2750 or email todd.coffev@state.co.us. Sincerely, odd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Kelly Morrison, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File CoM to C +:on5 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.cotorado.gov/CDHS I Jared Polls, Governor i Michelle Barnes, Executive Director cc.NSD,AcT(sC/cD) _ol, t/ft/A.o 1-IRoo 'b OPTION LETTER #11 State Agency Colorado Department of Human Services Option Letter Number 11 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 $1,872,837.76 Extension Terms State Fiscal Year 2017 $2,014,391.28 State Fiscal Year 2018 $1,840,856.91 State Fiscal Year 2019 $2,286,750.22 State Fiscal Year 2020 $2,605,698.89 Total for All State Fiscal Years $10,620,535.06 Option Letter Contract Number 20 IHEA 141933 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2020 1. OPTIONS: A. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2020 at the rates stated in the Original Contract, as amended. • The amount of state fiscal year 2020 contract value is increased by $158,515.00 plus the Carryover Funds from state fiscal year 2019 by $193,060.89 for a total of $351,575.89 for State Fiscal Year 2020 as consideration for services ordered under the Contract. B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller. 4. The attached Revised Exhibit G, Number 13, "Budget Funding" replaces previous Exhibit G, Number 12, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. 5. The attached Revised Exhibit H, Number 8, "Supplemental Provisions for Federal Awards" replaces previous Exhibit H, Number 7, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO Jared Polls, Governor Colorado Department of Human Services is n le Barnes, Executive Director y: Yolanda Webb, Office Director ffice of Community Access and Independence Date: ze) In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Andrea Eurich/Janet Miks Colorado Department of Human Services Option Effective Date: Page 1 of 1 EXHIBIT 6-13 BUDGET FUNDING REQUEST OPTION LETTER NUMBER 11 SFY 2020 FUNDING REQUEST TITLE III & TITLE VII & STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2019 TO JUNE 30, 2020 BUDGET FUNDING SFY 20 DECREASE! SFY 2020 FEDERAL SFY 2020 REST SFY 2020 SFY 2019 FUNDS STATE TOTAL FUNDING PART UNSPENT SFY 2019 TOTAL FEDERAL AND CARRIED OVERIOPT)ONLL OF FEDERAL SFY 2020GRAND FEDERAL R FUNDS TOTAL I FUNDS FROM EXPENDEDFROM! STATE FUNDS SFY 2019 FUNDS TOTAL TOTAL OPTION T T E #10 AND SFY 2019 TOTAL OPTION OPTION LE r 1 ER LET I R #11 LETTER #10 OPTION LETTER OPTIONLETTER #10 #11 #11 TITLE III - PART B $290,979.00 $40,945.69 � $250,033.31 $159,496.00 $40,945.69 $98916.00 $137,861.69 $297,357.69 TITLE III - PART Cl $426,337.04 $24,583.14 $401,753.90 $337,797.00 $24,583.14 $20.751.00 $45,334.14 - $383,131.14 TITLE III - PART C2 $167,947.49 $6,818.14 $161,129.35 $122,663.00 $6,818.14 $28,135.00 $34,953.14 $157,616.14 TITLE III - PART O $21,912.45 $6,578.32 $15,334.13 $15,181.00 $6,578.32 $3,415.00 $9,993.32 $25,174.32 TITLE III - PART E $123,895.80 $17,597.20 $106,298.60 $97,x75.00 $17,597.20 $8,972.00 $26,569.20 $124,044.20 STATE E MATCH $7,208.00 $0.00 $7,208.00 $7,252.00 $0.00 $0.00 $0.00 $7,252.00 FEDERAL ADMINISTRATION $154,183.69 $96,538.40 $57,645.29 $93,089.00 $96,538.40 $0.00 $96,538.40 $189,627.40 TITLE VII - EA $2,094.00 $0.00 $2,094.00 $2,139.00 $0.00 $0.00 $0.00 $2,139.00 TITLE VII - OMB $8,549.00 $0.00 $8,549.00 $6,796 $0.00 $326.00 $326.00 $7,122.00 STATE VISUALLY IMPAIRED $25,372.00 $555.47 $24,816.53 $25,527.00 $0.00 $0.00 $0.00 $25,527.00 STATE SERVICES $1,103,365.00 $0.00 $1,103,365.00 $1,110,191.00 - _ -- ----- $0.00 $0.00 $0.00 _ $1,110,191.00 STATE ADMINISTRATION $122,596.00 $0.00 $122,596.00 $123,355.00 $0.00 $0.00 $0.00 $123,355.00 ADRC STATE SERVICES + $22,834.48 $0 00 $22,834.48 $0.00 $0.00 $0.00 $0.00 ADRC STATE ADMINISTRATION- - $ 0.00 $2,537.16 $0.00 $2,537.16 $0.00 $0.00 $0.00 - $0.00 $0.00 HOMESTEAD ACT STATE SERVICES $0.00 $0.00 $0.00$153,'662.00 $0.00 $0.00 $0.00 $153 162.4 0 GRAND TOTAL i $2,479,811.11 $193,616.36. $2,288,194.75 $2,264,123.00 - $193,080.89 $158,515.00 $351,575.89 $2,605,698.89, PAGE 1OF1 REVISED EXHIBIT 1-1-8 Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification i. Subrecipient: Region 2-B, Weld County, Colorado, Weld County Department of Human Services, Weld County Area Agency on Aging; ii. Subrecipient DUNS number: 075757955; iii. The Federal Award Identification Number (FAIN) is 19AACOT3SS; 19AACOT3CM; iv. 19AACOT3HD; 19AACOT3PH; 19AACOT3FC; 19AACOT7EA; and 19AACOT7OM; v. The Federal award date is October 2, 2018; vi. The subaward period of performance star date is October 1, 2018 and end date is September 30, 2020; vii. Federal Funds expended in SFY 19: AMOUNT OF FEDERAL SFY 2018- TOTAL AMOUNT OF FAIN NUMBER CFDA * FUNDING PART FUNDS EXPENDED SFY 2019 FEDERAL AWARD 2018-2019 SF? 19 - FEDERAL ADMIN • $57,645.29 • SFY 19 18AACOT3SS 93.044 FEDERAL PART B $250,033.31 $6,880,116.00 SF? 19 18AACOT3CM 93.045 FEDERAL PART C-1 5401,753.90 $5,412,506.00 SPY 19 18AACOT3HD 93.045 FEDERAL PART C-2 $161,129.35 4 $4,230,629.00 SFY 19 1SAACOT3PH 93.043 FEDERAL PART D $15,334.13 $368,246.00 SFY 19 18AACOT3FC 93.052 FEDERAL PART E $106,298.60 $2,457,641.00 SFY 19 18AACOTTEA 93.041 FED ELDER ABUSE PREY. . $2,094.00 - $56,082.00 SFY 19 18AACOT7OM 93.042 FEDERAL OMBUDSMAN $8,549.00 $250,235.01 is comprised of 10% Federal Parts B. C-1, C-2, and E as authorized by the TOTAL. Older American's S1,002,837.58 Act. 519,655,455.00 Federal Funds available in SFY 20. SFY 2020 2019- FUNDING PART FEDERAL SFY 2019-2020 FUNDS AVAILABLE TOTAL AMOUNT AWARD OF FEDERAL SFY 20 FEDERAL ADMIN • $189,627.40 • $6,660,449.00 SFY 20 .._... FEDERAL PART B $297,357.69 SF? 20 FEDERAL PART C-1 $383,131.14 , $5,335,677.00 SFY 20 FEDERAL PART C-2 $157,616.14 $4,658,709.00 - SFY 20 FEDERAL PART D $25,174.32 i $367,927.00 SFY 20 FEDERAL PART E $124,044.20 52,464,506.00 SF? 20 FED ELDER ABUSE PREV. $2,139.00 $55,806.00 SFY 20 FEDERAL OMBUDSMAN $7,122.00 $250,113.00 "1s comprised " Includes amounts of 10% Federal unspent Parts and carried TOTAL B. C-1. C-2, and E as authorized over from prior year. by the 5834,636.00 Older American's $19,793,187.00 Act. Supplemental Provisions for Federal Awards Page 1 of 6 Issued 3/16/2016 Revised 11/18/2016 vii_ Federal award project description: Older Americans Act Title III — Grants for State and Community Programs on Aging and Older Americans Act Title VII -- Allotments for Vulnerable Elder Rights Protection Activities; viii. The name of the Federal awarding agency is Department of Health and Human Services, Administration for Community Living; the name of the pass -through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Percy Devine 303.844.7815 and Robin Boldoe 303.844.7894; ix. The Catalog of Federal Domestic Assistance (CFDA) number is: SFY 2019-2020 SFY 2020 PROGRAM TIRE GRANT # CFDA # FEDERAL GRANT AWARD 93.044 $6,660,449.00 SFY 2020 TITLE III 8 SUPPORTIVE SERVICES 1901COOASS-02 SFY 2020 TITLE III Cl CONGREGATE MEALS 1901COOACM-02 93.045 $5,335,677.00 SFY 2020 TITLE III C2 HOME -DELIVERED MEALS 1 901 C OOAHD-02 93.045 $4,655,709.00 - I SFY 2020 TITLE III D PREVENTIVE HEALTH 1901COOAPH-02 91043 6367,927.00 SFY 2020 TITLE III E NFCSP 1901COOAFC-02 93.052 52,464,506.00 TOTAL TITLE III S19,487,268.00 SFY 2020 TITLE VII ELDER ABUSE PREVENTION 1901COOAEA-01 93.041 $56,806.00 SFY 2020 TITLE VII OMBUDSMAN 1901COOAOM-01 91042 5250,113.00 TOTAL TITLE VII 5305,919.00 GRAND TOTAL TITLE III AND TITLE VII $19,793,187.00 x. This award is not for research & development; xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDHS cost allocation plan. 2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A, Statement of Work. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in Exhibit A, Statement of Work. 4) Subrecipient's approved indirect cost rate is the Federally Approved Cost Allocation Plan.. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass - through entities, §§ 200,300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F —Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 18 of this Exhibit and Exhibit A, Statement of Work. 7) Performance and Final Status, Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. Supplemental Provisions for Federal Awards Page 2 of 6 Issued 3/16/2016 Revised 11/18/2016 8) Matching Funds If a box below is checked, the accompanying provision applies. a. O Subrecipient is not required to provide matching funds. b. El Subrecipient shall provide matching funds as stated in Exhibit A, Statement of Work. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. a. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with §200.507 (Program -specific audits). Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS. A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from CDHS and CDHS approves in advance a program -specific audit. b. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. c. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements Supplemental Provisions for Federal Awards Page 3 of 6 Issued 3/16/2016 Revised 11/18/2016 1) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: i. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60- 1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." "During the performance of this contract, the contractor agrees as follows: i. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. ii. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. iii. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. iv. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. v. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. vi. In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016 Revised 11/18/2016 vii. The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." ii. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplemental Provisions for Federal Awards Page 5 of 6 Issued 3/16/2016 Revised 11/18/2016 v. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. vi. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 2) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDHS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 3) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 4) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 5) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 6) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date due to Subrecipient's failure to submit required documentation that CDHS has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 7) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. Supplemental Provisions for Federal Awards EXHIBIT END Page 6 of 6 Issued 3/16/2016 Revised 11/18/2016 CDHS July 3, 2019 COLORADO Office of Community Access & Independence Division of Aging b Adult Services Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter #10 between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the State Funds and a portion of the Federal Funds for State Fiscal Year 2020. Attached to the Option Letter is the Revised Budget (Exhibit G-12) and the Revised Supplemental Provision for Federal Awards (Exhibit H-7). The revision for Exhibit H-7 is located on page 1, paragraph 1 vi. The first table reflects actual expended Federal Funds in SFY 18 and the second table reflects Federal Funds available in SFY 20. Weld County Department of Human Services, Weld County Area Agency on Aging, is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peggy.spauldinqstate.co.us or me at 303-866- 2750 or email todd.coffevAstate.co.us. Sincerely, Todd Co f y, SUA Manager Aging & Adult Services Enclosure cc: Kelly Morrison, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Pulis, Governor I Michelle Eames, Executive Director l ��`,, 'f CC: HSb 07/10/(9 ao�'�t�` t 3(o H Rnos-Co C.CMYI g1(8 r� 5 Co / l c OPTION LETTER #10 State Agency Colorado Department of Human Services Option Letter Number 10 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 $1,872,837.76 Extension Terms State Fiscal Year 2017 $2,014,391.28 State Fiscal Year 2018 $1,840,856.91 State Fiscal Year 2019 $2,479,811.11 State Fiscal Year 2020 $2,254,123.00 Total for All State Fiscal Years $10,462,020.06 Option Letter Contract Number 20 IHEA 128177 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2020 1. OPTIONS: A. Option to extend for an Extension Term B. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Page 2, Paragraph N of the Original Contract referenced above, the State hereby exercises its option for an additional term, beginning July 1, 2018 Z4'11 and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended. B. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2020 at the rates stated in the Original Contract, as amended. C. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or July 1, 2019, whichever is later. 4. The attached Revised Exhibit G, Number 12, "Budget Funding" replaces previous Exhibit G, Number 11, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. 5. The attached Revised Exhibit H, Number 7, "Supplemental Provisions for Federal Awards" replaces previous Exhibit H, Number 6, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO Jared Polis, Governor Colorado Department of Human Services Michelle Barnes, Executive Director • ark Wester, Office Director Office o Community Access and Independence In accordance with §24-30-202 C.R.S., this Option is not valid until sign d and dated below by the State Controller or an authori . delegate. STAT S, TROLLER Bert J ro CPA, MIA, JD Page 1 of 1 EXHIBIT G-12 BUDGET FUNDING REQUEST OPTION LETTER NUMBER 10 SFY 2020 FUNDING REQUEST TITLE III & TITLE VII & STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2019 TO JUNE 30, 2020 BUDGET FUNDING SFY 20 TITLE III - PART B SFY 2019 FEDERAL AND STATE FUNDS °TOTAL OPTION LETTERS: #8, #7, #8,`3#9 $290,979.00 2020 FEDERAL 'STATE FUNDS TOTAL OPTION LETTERS $159,496.00 $159,496.00 TITLE 111 - PART C1 $426,337.04 $337,797.00 $337,797.00 TITLE 111 - PART C2 $167,947.49 5122,663.00 $122,663.00 TITLE III - PART D $21,912.45 $15,181.00 $15,181.00 TITLE III - PART E $123895 80 $97,475.00 $97,475.00 STATE E MATCH $7,208.00 $7,252.00 $7,252.00 FEDERAL ADMINISTRATION $154,183.69 $93,089.00 $93,089.00 TITLE VII - EA $2,094.00 $2,139.00 $2,139.00 TITLE Vii - OMB $8,549.00 $6,796.00 56,796.00 STATE VISUALLY IMPAIRED 525,372.00 $25,527.00 $25,527.00 STATE SERVICES $1,103,365.00 $1,110,191.00 $1,110,191.00 STATE ADMINISTRATION $122,596.00 $123,355.00 $123,355.00 ADRC STATE SERVICES $22,834.48 $0.00 $0.00 ADRC STATE ADMINISTRATION $2,537.16 $0.00 $0.00 HOMESTEAD ACT STATE SERVICES 50.00 $153,162.00 $153,162.00 GRAND T0TAL_ 2,479,811.11 PAGE 1 OF 1 $2,254,123:00 ,254;123:01 REVISED EXHIBIT H-7 Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification i. Subrecipient: Region 2-B, Weld County, Colorado, Weld County Department of Human Services, Weld County Area Agency on Aging; ii. Subrecipient DUNS number: 075757955; iii. The Federal Award Identification Number (FAIN) is 19AACOT3SS; 19AACOT3CM; 19AACOT3HD; 19AACOT3PH; 19AACOT3FC; 19AACOT7EA; and 19AACOT7OM; iv. The Federal award date is October 2, 2018; v. The subaward period of performance start date is October 1, 2018 and end date is September 30, 2020; vi. Federal Funds expended in SFY 18: SFY 2017- 2018 SFY 18 FAIN NUMBER CFDA# FUNDING PART FEDERAL ADMIN • SFY 2017-2018 FEDERAL FUNDS EXPENDED $54,075.53 FEDERAL AWARD TOTAL FFY2016.2017 • Sr( 18 17AACOT3SS 93.044 FEDERAL. PART B $147,789.65 $4,095,054.00 SF? 18 17AACOT3CM 93.045 FEDERAL PART C-1 $350,773.23 $6,334,621.00 SFY 18 17AACOT3HD 93.045 FEDERAL PART C•2 $95,049.31 $3,284,398.00 SFY 18 17AACOT3PH 93.043 FEDERAL PART D $10,794.59 $239,401.00 SFY 18 17AACOT3FC 93.052 FEDERAL PART E $77,971.99 $2,000,285.00 SFY 18 17AACOT7EA 93.041 FED ELDER ABUSE PREY. $2,177.00 $56,082.00 Sr( 18 17AACOT7OM is comprised 93.042 of 10% Federal Pails FEDERAL OMBUDSMAN TOTAL B, C-1, C-2. and E as authorized $7,837.00 $746,468.30 by the Older American's Act. $230,504.00 S16,240,345 00 Federal Funds available in SFY 20. SFY 2018- 2020 FUNDING PART SFY 2018-2020 FEDERAL FUNDS AVAILABLE FEDERAL FUNDS AVAILABLE FFY 2017-2018 SFY 20 FEDERAL ADMIN • $93,089.00 • SFY 20 FEDERAL PART B $159,496.00 $5,654,471.00 Sr( 20 FEDERAL PART C-1 $337,797.00 $7,295,173.00 SF? 20 FEDERAL PART C-2 $122,663.00 $3,705,191.00 SFY 20 FEDERAL PART D $15,181.00 5367,927.00 SFY 20 FEDERAL PART E $97,475.00 $2,464,506.00 SFY 20 FED ELDER ABUSE PREY. $2,139.00 $55,806.00 SFY 20 FEDERAL OMBUDSMAN $6,796.00 $250,113.00 TOTAL $834,636.00 519,793,187.00 is comprised of 10% Federal Parts B. C-1, C-2, and E as authorized by the Older American's Act. Supplemental Provisions for Federal Awards Page 1 of 6 Issued 3/16/2016 Revised 11/18/2016 Federal award project description: Older Americans Act Title III — Grants for State and Community Programs on Aging and Older Americans Act Title VII — Allotments for Vulnerable Elder Rights Protection Activities; viii. The name of the Federal awarding agency is Department of Health and Human Services, Administration for Community Living; the name of the pass -through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Percy Devine 303.844.7815 and Robin Boldoe 303.844.7894; ix. The Catalog of Federal Domestic Assistance (CFDA) number is: SF? 2020.2020 SFY 2020 PROGRAM TITLE GRANT0 CFDA # FEDERAL GRANT AWARD SFY 2020 TITLE II B SUPPORTIVE SERVICES 1901COOASS-01 93.044 $6,664.071.00 SF? 2020 11TLE II C1 CONGREGATE MEALS 1901COOACM-01 93.046 $7,295,173.00 SFY 2020 11TLE II C2 HOME -DELIVERED MEALS 1901COOAHD-01 93.045 $3,705,191.00 SFY 2020 TITLE II DPREVENTIVE HEALTH 1901COOAPH-01 93.043 $367,927.00 SF? 2020 TITLE II E NFCSP 1901COOAFC-01 93.052 $2,484,506.00 TOTAL TITLE IA $19,487,258.00 SFY 2020 T1TLE VII ELDER ABUSE PREVENTION 1901COOAEA-01 93.041 $55,606.00 SFY 2020 7171.E VII OMBUDSMAN 1901COOAOM-01 93.042 $260,113.00 TOTAL TITLE V0 S305,919.00 GRAND TOTAL TITLE III AND TITLE VII $19,793,187.00 x. This award is not for research & development; xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (FM) costs) is pre -determined based upon the State of Colorado and CDHS cost allocation plan. 2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A, Statement of Work. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in Exhibit A, Statement of Work. 4) Subrecipient's approved indirect cost rate is the Federally Approved Cost Allocation Plan.. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass - through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F —Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 18 of this Exhibit and Exhibit A, Statement of Work. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. Supplemental Provisions for Federal Awards Page 2 of 6 Issued 3/16/2016 Revised 11/18/2016 8) Matching Funds If a box below is checked, the accompanying provision applies. i. O Subrecipient is not required to provide matching funds. ii. RI Subrecipient shall provide matching funds as stated in Exhibit A, Statement of Work. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. i. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with §200.507 (Program -specific audits). Subrecipient may elect to have a program - specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS. A program - specific audit may not be elected for research and development unless all of the Federal Awards expended were received from CDHS and CDHS approves in advance a program -specific audit. ii. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. iii. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements Supplemental Provisions for Federal Awards Page 3 of 6 Issued 3/16/2016 Revised 11/18/2016 11 Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: i. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964- 1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." "During the performance of this contract, the contractor agrees as follows: a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. f) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016 Revised 11/18/2016 g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." ii. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non - Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplemental Provisions for Federal Awards Page 5 of 6 Issued 3/16/2016 Revised 11/18/2016 iv. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. v. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDHS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 16) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date due to Subrecipient's failure to submit required documentation that CDHS has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Supplemental Provisions for Federal Awards Page 6 of 6 Issued 3/16/2016 Revised 11/18/2016 COLORADO Office of Community Access Et Independence Division or Aging & Adult Services April 30, 2019 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter #9 between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the additional State Funds for State Fiscal Year 2019. These State Funds are required to be spent by June 30, 2019. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peaay.spauldinoOstate.co.us or me at 303-866- 2750 or email todd.coffeva.state.co.us. Sincere odd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Kelly Morrison, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File COYVNMV'(1\ CMG--*\ Or \ S' 5/I3/Ic 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Potts, Governor t Michelle Barnes, Executive Director Cc.. gl�itq 201-1- o�13 (a k-1 RO(AC0 OPTION LETTER #9 State Agency Colorado Department of Human Services Option Letter Number 9 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 S1,872,837.76 Extension Terms State Fiscal Year 2017 $2,014,391.28 State Fiscal Year 2018 $1,840,856.91 State Fiscal Year 2019 $2,479,811.11 Total for AU State Fiscal Years 58,207,897.06 Option Letter Contract Number 19 IHEA 128161 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2019 1. OPTIONS: A. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2019 at the rates stated in the Original Contract, as amended. • The amount of state fiscal year 2019 contract value is increased by $25,371.64 to $2,479,811.11 for state fiscal year 2019 as consideration for services ordered under the Contract. B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller. 4. The attached Revised Exhibit G, Number 11, "Budget Funding" replaces previous Exhibit G, Number 10, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO Jared Polls, Governor Colorado Department of Human Services Michelle Barnes, Executive Director By: rk ester, Office Director Office of Community Access and Independence Date: In accordan until si By: lint Woodruff ndr Enrich/Travis Yoder Colorado Department of Human Services with §24-30-202 C.R.S., this Option is not valid and dated below by the State Controller or an authorized delegate. TATE OLLER bert Ja os, PA, MBA, JD Option Effective Date: Page 1 of 1 EXHIBIT G-1 Z BUDGET FUNDING REQUEST OPTION LETTER NUMBER 9 SFY 2019 FUNDING REQUEST TITLE III & TITLE VII / ADRC STATE FUNDING / STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2018 TO JUNE 30, 2019 BUDGET FUNDING SFY 19 FUNDING PART DECREASE SFY 2018 STATE & SFY 2018 TOTAL SFY 2019 FEDERAL SFY 2019 STATE FUNDS TOTAL OPTION ADRC SFY 2019 TOTAL GRAND AND LETTERS TOTAL STATE FUNDS OPTION #6, #7 & #8 UNSPENT FUNDS FROM SFY 2018 FEDERAL TOTAL FUNDS EXPENDED LETTER #9 . . TITLE HI • PART B 5219,108.65 $71,319.00 $147,789.65 $290,979.00 $0.00 $290,979.00 TITLE III - PART C1 5408,762.27 $57,989.04 $350,773.23 $426,337.04 $0.00 $426,337.04 TITLE III - PART C2 $95,443.80 $394.49 $95,049.31 $167,947.49 $0.00 $167,947.49 TITLE III - PART O $14,180.04 $3,385.45 $10,794.59 $21,912.45 50.00 521,912.45 TITLE III - PART E $96,396.79 $18,424.80 $77,971.99 $123,895.80 S0.00 $123,895.80 STATE E MATCH $7,247.00 $0.00 $7,247.00 $7,208.00 $0.00 $7,208.00 FEDERAL ADMINISTRATION r 5116.481.22 562,405.69 $54,075.53 $154,183.69 $0.00 $154,183.69 TITLE VII - EA 52,177.00 $0.00 - ►____'__ $2,177.00 $2,094.00 $0.00 $2,094.00 TITLE VII - OMB $7,837.00 $0.00 $7,837.00 _--_ $8,549.00 $0.00 $8,549.00 STATE VISUALLY IMPAIRED $25,509.00 $0.00 $25,509.00 $25,372.00 50.00 $25,372.00 STATE SERVICES $955,469.65 $0.00 $955,469.65 $1,103,365 00 -- $0.00 $ 1,103,365.00 STATE ADMINISTRATION $106,162.96 $0.00 $106,162.96 $122,596.00 $0.00 $122,596.00 ADRC STATE SERVICES $0.00 $0.00 $0.00 $0.00 $22.834.48 $22,834.48 ADRC STATE ADMINISTRATION I $0.00 $0.00 $0.00 $0.00 $2,537.16 $2,537.16 GRAND TOTAL $2,054,775.38 $213,918,47 $1,840,856.91 s $25,371.64 $2,479,811.11 $2,454,439.47 PAGE 1 OF 1 COLORADO Office of Community Access & Independence Division of Aging Er Adult Services January 28, 2019 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: RECEIVED JAN 3 0 2019 WELD COUNTY COMMISSIONER` Enclosed is your original executed Option Letter #8, Contract Routing Number 19 IHEA 121330 between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the remaining Federal Funds for SFY 19 including the Federal carryover funds from State Fiscal Year 2018 to State Fiscal Year 2019. Attached to the Option Letter is the Revised Budget (Exhibit G-10) and the Revised Supplemental Provision for Federal Awards (Exhibit H-6). The revision on Exhibit H-6 is located on page, 1 paragraph 1 vi. The first table reflects actual expended Federal Funds in SFY 18 and the second table reflects Federal Funds available in SFY 19. Weld County Department of Human Services, Weld County Area Agency on Aging, is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peaay.spauldinoOstate.co.us or me at 303-866- 2750 or email todd.coffevOstate.co.us. odd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Holly Darby, Outreach Manager, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.cotorado.gov/CDH5 John W. Hickeniooper, Governor Reggie Bicha, Executive Director LazMMJ Na.cOcS 11161►q a` oa OPTION LETTER #8 State Agency Colorado Department of Human Services Option Letter Number 8 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 $1,872,837.76 Extension Terms State Fiscal Year 2017 $2,014,391.28 State Fiscal Year 2018 $1,840,856.91 State Fiscal Year 2019 $2,454,439.47 Total for All State Fiscal Years $8,182,525.42 Option Letter Contract Number 19 IHEA 121330 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2019 1. OPTIONS: A. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2019 at the rates stated in the Original Contract, as amended. • The amount of state fiscal year 2019 contract value is increased by $289,978.47 plus the Carryover Funds from state fiscal year 2018 by $213,918.47 to $2,454,439.47 for state fiscal year 2019 as consideration for services ordered under the Contract. B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller. 4. The attached Revised Exhibit G, Number 10, "Budget Funding" replaces previous Exhibit G, Number 9, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. 5. The attached Revised Exhibit II, Number 6, "Supplemental Provisions for Federal Awards" replaces previous Exhibit H, Number 5, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO John W. Hickenlooper, Governor Colorado Department of Human Services Reggie Bicha, Executive Director By: Marester, Office Director Office of Community Access and Independence In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTRO ER Robert,Iaros, CPi 41 A, JD - Page I of 1 EXHIBIT G-10 BUDGET FUNDING REQUEST OPTION LETTER NUMBER 8 SFY 2019 FUNDING REQUEST TITLE III & TITLE VII & STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2018 TO JUNE 30, 2019 BUDGET FUNDING SFY 19 FUNDING ....,______.] PART DECREASE FUNDS UNSPENT SFY FROM 20't 8 I SFY FEDERAL FUNDS TOTAL OPTION 2019 SFY FEDERAL FUNDS TOTAL 2019 FE RAL _ . ' SFY TOTAL 2019 LETTER GRAND OPTION #8 SFY 2018 TOTAL EXPENDED FUNDS CARRIED OVER FROM SFY FUNDS OPTION 2019 LETTER #6 STATE TOTAL SFY & FUNDS 2018 FEDERAL. STATE TOTAL SFY OPTION 2018 OPTION LETTER #8 LETTER #7 LETTER #8 TITLE III • PART 6 $219,108.65 571,319.00 5147,789.65 $0.00 $91,806.95 $127.853.05 $71.319.00 $290,979.00 TITLE III - PART C1 $408,762.27 $57,989.04 $350,773.23 $0.00 $368,348.00 $0.00 $57,989.04 $426,337.04 TITLE III - PART C2 $95,443.80 $394.49 $95,049.31 $0.00 $70,028.82 $97,524.18 $394.49 $167,947.49 TITLE III • PART D $14,180.04 $3,385.45 $10,794.59 $0.00 518,527.00 $0.00 $3,385.45 $21,912.45 TITLE III - PART E $96,396.79 $18,424.80 $77,971.99 50.00 S44,081.63 $61,389.37 $18,424.80 $123,895.80 STATE E MATCH $7,247.00 $0.00 $7,247.00 $7.208.00 $0.00 $0.00 50.00 57.208.00 FEDERAL ADMINISTRATION $116,481.22 $62,405.69 $54,075.53 $0.00 $91,778.00 $0.00 $62,405.69 $154,183.69 TITLE VII - EA $2,177.00 $0.00 $2,177.00 $0.00 $2,094.00 50.00 50.00 52,094.00 TITLE VII - OWLS $7,837.00 $0.00 $7,837.00 50.00 $5,337.13 $3,211.87 $0.00 58,549.00 STATE VISUALLY IMPAIRED $25,509.00 $0.00 $25,509.00 $25,372.00 $0.00 $0.00 $0.00 $25,372.00 STATE SERVICES $955,469.65 $0.00 $955,469.65 $1,103,365.00 $0.00 $0.00 $0.00 $1,103,365.00 STATE ADMINISTRATION S106,162.96 $0.00 $106,162.96 5122,596.00 $0.00 50.00 $0.00 $122,596.00 $2,054,775.38 $213,918.47 ` $1,840,855.91 $1,258,541.00 $892,001,53 1 $2891978.47 $213,918.47 GRAND TOTAL $2,454,439.47 PAGE 1 OF 1 REVISED EXHIBIT H-6 Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification i. Subrecipient: Region 2-B, Weld County, Colorado, Weld County Department of Human Services, Weld County Area Agency on Aging; ii. Subrecipient DUNS number: 075757955; iii. The Federal Award Identification Number (FAIN) is 18AACOT3SS; 18AACOT3CM; 18AACOT3HD; 18AACOT3PH; 18AACOT3FC; 18AACOT7EA; and 18AACOT7OM; iv. The Federal award date is July 5, 2018; v. The subaward period of performance start date is October 1, 2017 and end date is September 30, 2018; vi. Federal Funds expended in SFY 18. SFY 2018 FFY 2016-2017 SFY 2018 FAIN NUMBER CFDA # FUNDING PART FEDERAL EXPENDED FUNDS FEDERAL AWARD TOTAL SFY 2018 • FEDERAL ADMIN • $54,075.53 SFY 2018 17AACOT3SS 93.044 FEDERAL PART B $147,789.65 i $4,095,054.00 SFY 2018 17AACOT3CM 93.045 FEDERAL PART C-1 $350,773.23 $6,334,621.00 SFY 2018 17AACOT3HD 93.045 FEDERAL PART C-2 595,049.31 $3,284,398.00 I SFY 2018 1TAACOT3PH 93.043 FEDERAL PART D $10,794.59 $239,401.00 SFY 2018 1TAACOT3FC 93.052 FEDERAL PART E $77,971.99 $2,000,285.00 SFY 2018 17AACOT7EA 93.041 FED ELDER ABUSE PREY. $2,177.00 $56,082.00 SFY 2018 17AACOT7OM 93.042 FEDERAL OMBUDSMAN $7,837.00 $230,504.00 'Is comprised of 10% Federal TOTAL Parts B, C-1. C-2, and E as authorized by the Older American's S746,468.30 Act. 516,240,345.00 Federal Funds available in SFY 19. SFY 2019 FUNDING PART FEDERAL (OPTION SFY AVAILABLE 2019 FUNDS LETTER #7) SFY FUNDS (OPTION 2019 FEDERAL AVAILABLE LETTER #8) SFY 2019 CARRYOVER FROM SFY (OPTION LETTER FUNDS 2018 #8) SFY 2019 FEDERAL TOTAL FUNDS SFY 2019 FEDERAL ADMIN ' $91,778.00 $0.00 $62,405.69 $154,183.69 SFY 2019 FEDERAL PART B $91,806.95 $127,853.05 a $290,979.00 $71,319.00 SFY 2019 FEDERAL PART C-1 $368,348.00 $0.00 $57,989.04 $426,337.04 SFY 2019 FEDERAL PART C-2 a $70,028.82 $97,524.18 $394.49 $167,947.49 SFY 2019 FEDERAL PART D $18,527.00 $0.00 $3,385.45 $21,912.45 SFY 2019 FEDERAL PART E $44,081.63 $61,389 37 $18,424.80 $123,895.80 SFY 2019 FED ELDER ABUSE PREV .- $2,094.00 $0.00 . $0.00 $2,094.00 'Is SFY 2019 TOTAL comprised FEDERAL OMBUDSMAN of 10% Federal Parts B, C-1, C-2. and E as authorized $5,337,13 $692,001.53 by the $3.211.87 S289,978 Older American's 47 Act. $0.00 S213,918.47 51,195,898 $8,549.00 47 Supplemental Provisions for Federal Awards Page 1 of 6 Issued 3/16/2016 Revised 11/18/2016 vii. Federal award project description: Older Americans Act Title III — Grants for State and Community Programs on Aging and Older Americans Act Title VII -- Allotments for Vulnerable Elder Rights Protection Activities; viii. The name of the Federal awarding agency is Department of Health and Human Services, Administration for Community Living; the name of the pass -through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Percy Devine 303.844.7815 and Robin Boldoe 303.844.7894; ix. The Catalog of Federal Domestic Assistance (CFDA) number is: SFY2019 PROGRAM TITLE SFY2018.2019 GRANT # CFDA # FEDERAL GRANT AWARD 93.044 56,880,116.00 SFY2019 TITLE II B SUPPORTIVE SERVICES 18AACOT3SS 93.046 S5,412,506.0' SFY2019 TITLE II CI CONGREGATE MEALS 1BAACOT3CM 6 SFY2019 TITLE II C2 HOME -DELIVERED MEALS 18AACOT3HO 93.045 S4,230,829.00 93.043 5361,246.00 SFY2019 TITLE II D PREVENTIVE HEALTH 18AACOT3PH 93.052 52A57,B41.0' SFY2019 TITLE II E NFCSP 14AACOT3FC TOTAL TITLE 10 S 19,349,1 X8.00 SFY2019 TITLE VI ELDER ABUSE PREVENTION ISAACOT7EA 93.041 S56,082.00 SFY2019 TITLE VI OM 3UDSMAN 1SAACOTOM TOTAL 93.042 TITLE VD S250,235.0' S306,317.00 GRAND TOTAL TITLE 0) AND TITLE VU 519,655,455.00 x. This award is not for research & development; xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDHS cost allocation plan. 2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A, Statement of Work. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in Exhibit A, Statement of Work. 4) Subrecipient's approved indirect cost rate is the Federally Approved Cost Allocation Plan. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass - through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 18 of this Exhibit and Exhibit A, Statement of Work. 7) Performance and Final Status Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. Supplemental Provisions for Federal Awards Page 2 of 6 Issued 3/16/2016 Revised 11/18/2016 8) Matching Funds If a box below is checked, the accompanying provision applies. i. O Subrecipient is not required to provide matching funds. ii. 0 Subrecipient shall provide matching funds as stated in Exhibit A, Statement of Work. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or. policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subredpient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. i. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with §200.507 (Program -specific audits). Subrecipient may elect to have a program - specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding'; research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS. A program specific audit may not be elected for research and development unless all of the Federal Awards' expended were received from CDHS and CDHS approves in advance a program -specific audit. ii. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or' audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. iii. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the' audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare'. appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements Supplemental Provisions for Federal Awards Page 3 of 6 Issued 3/16/2016 Revised 11/18/2016 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: i. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964- 1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." "During the performance of this contract, the contractor agrees as follows: a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action; shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for; employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for; employment without regard to race, color, religion, sex, or national origin. c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. f) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016 Revised 11/18/2016 g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." ii. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, aft prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor; Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). in accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person. employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the, definition of "funding agreement" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into al contract with a small business firm or nonprofit organization regarding the substitution of parties,; assignment or performance of experimental, developmental, or research work under that "funding' agreement," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights tot Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards,. orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the! Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplemental Provisions for Federal Awards Page 5 of 6 Issued 3/16/2016 Revised 11/18/2b16 v. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. vi. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDHS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 16) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date due to Subrecipient's failure to submit required documentation that CDHS has requested from, Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding, agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. Supplemental Provisions for Federal Awards EXHIBIT END Page 6 of 6 Issued 3/16/2016 Revised 11/18/2016 COLORADO Office of Community Access & Independence Division of Aging 0 Adak Services June 29, 2018 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter #6, Contract Routing Number 19 IHEA 109362 between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the State Funds for SFY 19. The next Option Letter will reflect your Federal Funds allocation for State Fiscal Year 2019. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peggv.spauldinq(a7state.co.us or me at 303-866- 2750 or email todd.coffevastate.ca.us. Sincerely, Todd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Eva Jewell, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File '575 Sherman Street Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS John W. Hickenlooper, Governor I Reggie Bicha, Executive Director 0 Qn' ri1cJn; cc -FiOrtS 0-7/30/(Fr cc : HSO O -r/ 0asi vi ' &&'- OLi3Co HRCOgCo OPTION LETTER #6 State Agency Colorado Department of Human Services Option Letter Number 6 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 $1,872,837.76 Extension Terms State Fiscal Year 2017 $2,014,391.28 State Fiscal Year 2018 $2,054,775.38 State Fiscal Year 2019 $1,258,541.00 Total for All State Fiscal Years $7,200,545.42 Option Letter Contract Number I9 IHEA 109362 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2019 1. OPTIONS: A. Option to extend for an Extension Term B. Option to change the quantity of Goods under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Page 2, Paragraph N of the Original Contract referenced above, the State hereby exercises its option for an additional term, beginning July 1, 2018 and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended. B. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2019 at the rates stated in the Original Contract, as amended. C. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or July 1, 2018, whichever is later. 4. The attached Revised Exhibit G, Number 8, "Budget Funding" replaces previous Exhibit G, Number 7, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO John W. Hickenlooper, Governor Colorado Department of Human Services Reggie Bicha, Executive Director By: PViark Wester, Office Director In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONT' ' LER Rober Jaros, A, i BA, JD By: Office of Community Access and Independence to Woodruff And ea ' urich/Travis Yoder Colorado Department of Human Services Option Effective Date: Page 1 of 1 EXHIBIT G-8 SFY 2019 STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2018 TO JUNE 30, 2019 BUDGET DESCRIPTION FUNDING PART STATE PART E MATCH $7,208.00 STATE VISUALLY IMPAIRED $25,372.00 STATE SERVICES $1,103,365.00 STATE ADMINISTRATION $122,596.00 GRAND TOTAL SFY 2019 PAGE 1 OF 1 $1,258,541.00 • • COLORADO Office of Community Access & Independence Division of Aging 6 Adult Services April 13, 2018 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: RECEIVED APR 13 2018 WELD COUNTY COMMISSIONERS Enclosed is your original executed Option Letter between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the final Federal and State Funds for SFY 18. Attached to the Option Letter is the Revised Budget (Exhibit G-7) and the Revised Supplemental Provision for Federal Awards (Exhibit H-4). The revision for Exhibit H-4 is located on page, 1 paragraph 1 vi. The first table reflects actual expended Federal Funds in SFY 17 and the second table reflects Federal Funds available in SFY 18. Weld County Area Agency on Aging is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peaay.soauldinoastate.co.us or me at 303-866- 2750 or email todd.coffevOstate.co.us. Sincere! , Todd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Eva Jewell, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File 0_324Y1 rrto C0_* o r>S /O3/1$' 1575 Sherman Street Denver, CO 80203 P 301866.5700 www.cotorado.gov/CDHS John W. Hickenlooper, Governor I Reggie Bicha, Executive Director cc.: HSO 04/19!18' owl l - OCI 3Co HRO©g'6 OPTION LETTER #5 State Agency Colorado Department of Human Services Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Current Contract Maximum Amount Initial Term State Fiscal Year 2016 Extension Terms State Fiscal Year 2017 State Fiscal Year 2018 Total for All State Fiscal Years Option Letter Number 5 51,872,837.76 $2,014,391.28 $2,054,775.38 $5,942,004.42 Original Contract Number 16 IHEA 77142 Option Contract Number 18 IHEA 106148 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2018 1. OPTIONS: A. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2018 at the rates stated in the Original Contract, as amended. B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller.. 4. The attached Revised Exhibit G, Number 7, replaces previous Exhibit G, Number 6, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. 5. The attached Revised Exhibit H, Number 4, replaces previous Exhibit H, Number 3, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO John W. Hickenlooper, Governor Colorado Department of Human Services Reggie Bicha, Executive Director B : ar es�i'W Y to ffice Director Office of Community Access and Independence Date: In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CO OLLER Rob rt Jaro A, MBA, JD By: nt Woodru /An ' r a urich/Travis Yoder Colorado Departm nt of Human Services Option Effective Date: 1 I & g Page 1 of 1 EXHIBIT G-7 BUDGET FUNDING REQUEST NUMBER 7 SFY 2018 FUNDING REQUEST TITLE III & TITLE VII & STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B FUNDING TRANSFERS and/or CARRYOVER FUNDS FUNDING PART TOTAL SFY 2017 DECREASE/UNSPENT FUNDS FROM SFY 2017 NEW GRAND TOTAL 2017 FEDERAL FUNDS DISTRIBUTION SFY ITI INAL 2018 FEDERAL FUNDS CARRIED OVER FROM SFY 201T NEW GRAND TOTAL 2018 OPTMON LETTER 5 FEDERAL STATE FUNDS INFTIAL DISTRIBUTION SFY 2018 MD STATE FUNDS SFY 2018 TITLE III - PART B 5225,575.00 $35,108.65 $190,466.35 $0.00 $89,327.89 $94,672.11 $35,108.65 219,108.65 TITLE III - PART Cl $325,599.00 $27,250.27 $298,348.73 50.00 $381,512.00 50.00 $27,250.27 408,762.27 TITLE III - PART C2 S160,035.00 $4,324.80 5155,710.20 $0.00 $47,278.81 $43,840.19 $4,324.80 95,443.80 TIRE ILI - PART O $939.04 $12,639.96 $0.00 $13,241.00 $0.00 $939.04 14,180.04 513,579.00 TITLE III • PART E $95,139.00 $10,117.79 $85,021.21 50.00 $55,763.99 $30,515.01 $10,117.79 96,396.79 STATE E MATCH $7,210.00 S0.00 $7,210.00 $7,247.00 S0.00 $0.00 $0.00 7,247.00 $132,713.05 $36,276.22 $96,436.83 $0.00 - $80,205.00 $0.00 -- $36,276.22 116,481.22 FEDERAL ADMINISTRATION TITLE VII - EA $2,306.00 $0.00 S2,306.00 $0.00 $2,177.00 $0.00 $0.00 2,177.00 TITIEVII -QMB $7,362.00 1 $0.00 $7,362.00 $0.00 57,668.14 $168.86 S0.00 7,837.00 STATE VISUALLY IMPAIRED $25,380.00 $0.00 $25,380.00 $25,509.00 $0.00 $0.00 $0.00 25,509.00 STATE SERVICES $950,744.00 $0.00 $950,744.00 $932,628.00 $0.00 522,841.65 $0.00 955,469.65 STATE ADMINISTRATION $105,638.00 $0.00 5105,638.00 $103,625.00 $0.00 52,537.96 $0.00 106,162.96 STATE HOMESTEAD ACT $77,128.00 50 00 $77,128.00 $0.00 $0.00 $0.00 $0.00 0.00 GRAND TOTAL $2,128,408.85 $2,014391.26 $1,069,009.00 $677,173.83 $194,575,78 $114,016.77 $114,016.77 $2,054,775.38 PAGE 1 OF 1 REVISED EXHIBIT 11-4 Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification 1. Subrecipient: Region 2-B, Weld County, Colorado, Weld County Department of Human Services; Weld County Area Agency on Aging ii. Subrecipient DUNS number: 075757955; iii. The Federal Award Identification Number (FAIN) is IBAACOT3SS; 18AACOT3CM; 18AACOT3HD; 18AACOT3PH; 18AACOT3FC; 18AACOT7EA; and 18AACOT7OM; iv. The Federal award date is February 20, 2018 v. The subaward period of performance start date is October 1, 2017 and end date is September 30, 2018; vi. Federal Funds expended in SFY 17: Amount of Federal funds Total the SFY2016-17 amount of FAIN NUMBER CFDA# FUNDING PART expended in SFY 2.016-17 Federal award SFY17 * FEDERAL ADMIN * $96,436.83 '"SFY17 16AACOT3SS 93.044 FEDERAL PART B $190,466.35` $4,095,054.00 SFY17 16AACOT3CM 93.045 FEDERAL PART C-1 $298,348.73 $6,334,621.00 SFY17 16AACOT3HD 93.045 FEDERAL PART C-2 $155,710.20 $3,284,398.00 SFY17 16AACOT3PH 93.043 FEDERAL PART D $12,639.96 $239,401.00 SFY17 16AACOT3FC 93.052 FEDERAL PART E $85,021.21 $2,000,285.00, 4. SFY17 16AACOT7EA 93.041 FED ELDER ABUSE PREY. $2,306.00 $56,082.00 4 SFY17 16AACOT7OM 93.042 FEDERAL OMBUDSMAN $7,362.00 $230,504.00 TOTAL $848,291.28 $16,240,345.00 'Is comprised of 10% Federal Parts B, C-1, C-2, and E as authorized by the Older American's Act. Federal Funds available in SFY 18. SFY 2017- 2018 FUNDING PART AVAILABLE 2018 FEDERAL (CURRENT LETTER)" IN FUNDS SFY OPTION 2017- TOTAL FEDERAL AWARDED ACTIVE AMOUNT ACROSS CONTRACTS FUNDS OF ALL TOTAL THE AMOUNT FEDERAL AWARD OF SFY18 FEDERAL ADMIN " $36,276.22_ $116,481.22• $116,481.22 SFY18 FEDERAL PART B $129,780.76 $219,108.65 $219,108.65 SFY18 FEDERAL PART C-1 $27,250 27r $408,762.27 $408,762.27 ' SFY18 FEDERAL PART C-2 $48,164.99 $95,443.80 $95,443.80 _ SFY18 FEDERAL PART O $939.04 $14,180.04 $14,180.04 SFY18 FEDERAL PART E $40,632.80 $96,396.79 $96,396.79 SFY18 FED ELDER ABUSE PREV. $0.00 $2,177.00 $2,177.00 SFY18 FEDERAL OMBUDSMAN $168.86 $7,837.00 $7,837 00 els comprised " Includes amounts of 10% Federal Parts unspent and carried TOTAL B, 3283,212.94 C-1, C-2, and E as authorized by the over from prior year. Older American's $960,386.77 Act. $960,386.77 Supplemental Provisions for Federal Awards Page 1 of 6 Issued 3/16/2016 Revised 11/18/2016 vii. Federal award project description: Older Americans Act Title III Grants for State and Community Programs on Aging and Older Americans Act Title VII Allotments for Vulnerable Elder Rights Protection Activities; viii. The name of the Federal awarding agency is Department of Health and Human Services, Administration for Community Living; the name of the pass -through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Percy Devine 303.844.7815 and Robin Boldoe 303.844.7894; ix. The Catalog of Federal Domestic Assistance (CFDA) number is: SFY 2018 PROGRAM TITLE S FY 2018 SFY 2018 S FY 2018 S FY 2018 S FY 2018 S FY 2018 S FY 2018 TITLE IIUB SUPPORTIVE SERVICES TITLE IIIC1 CONGREGATE MEALS TITLE 11IC2 HOME -DELIVERED MEALS TITLE II ID PREVENTIVE HEALTH TITLE IIIE NFCSP TITLE VII ELDER ABUSE PREVENTION TITLE VII OMBUDSMAN GRANT # CFDA # 18AACOT3SS 18AACOT3CM 18AACOT3HD 1 18AACOT3PH 18AACOT3FC 93.044 93.045 93.045 93.043 93.052 TOTAL TITLE III 18AACOT7EA 18AACOTOM 93.041 93.042 TOTAL TITLE VII GRAND TOTAL TITLE III AND TITLE VI! SFY2017-18 GRANT AWARD $6,092,099.00 $3,482,275.00 $4,874,327.00 $265,313.00 $2,025,213.00 $ 16,739,227.00 $56,082.00 $232,786.00 $288,868.00 $17,028,095.00 x. This award is not for research & development; xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDHS cost allocation plan. 2) MI requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A, Statement of Work. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDFIS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in Exhibit A, Statement of Work. 4) Subrecipient's approved indirect cost rate is CDHS negotiated rate. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass -through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 18 of this Exhibit and Exhibit A, Statement of Work. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. Supplemental Provisions for Federal Awards Page 2 of 6 Issued 3/16/2016 Revised 11/18/2016 8) Matching Funds If a box below is checked, the accompanying provision applies i ❑ Subrecipient is not required to provide matching funds ii►' Subreciptent shall provide matching funds as stated in Exhibit A, Statement of Work Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subreciptent and paid into the Subrecipient's treasury or bank account Subreciptent represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient Subrecipient shall not pay or be liable for any claimed Interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies 9) Record Retention Period The record retention period previously stated in this Contract is replaced with the record retention period prescribed to 2 CFR §200 333 ' 10) Single Audit Requirements If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U S.C 7501-7507) 2 CFR §200 501. i. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200 514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with §200.507 (Program -specific audits) Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS ; A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from CDHS and CDHS approves in advance a program -specific audit n Exemption If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be a exempt from Federal audit requirements for that year, except as noted to 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office iii. Subrecipient Compliance Responsibility Subrecipient shall procure or otherwise arrange for the audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance Subreciptent shall prepare appropriate financial statements, includmg the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200 510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements Supplemental Provisions for Federal Awards Page 3 of 6 Issued 3/16/2016 Revised 11/18/2016 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." "During the performance of this contract, the contractor agrees as follows: a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. f) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016 Revised 11/18/2016 g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." ii. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplemental Provisions for Federal Awards Page 5 of 6 Issued 3/16/2016 Revised 11/18/2016 v, Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. vi. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDHS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 16) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date due to Subrecipient's failure to submit required documentation that CDHS has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Supplemental Provisions for Federal Awards Page 6 of 6 Issued 3/16/2016 Revised 11/18/2016 eplIVItYNc.)r\i 0....Gc,i- o r\ 5 tt190(r7 COLORADO Office of Community Access & Independence Division of Aging & Adult Services November 13, 2017 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1850 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the Federal Funds for SFY 18. Attached to the Option Letter is the Revised Budget (Exhibit G-6) and the Revised Supplemental Provision for Federal Awards (Exhibit H-3). The revision for Exhibit H-3 is located on page, 1 paragraph 1 vi. The first table reflects actual expended Federal Funds in SFY 17 and the second table reflects Federal Funds available in SFY 18. Weld County Department of Human Services, Weld County Area Agency on Aging, is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email pegov.spauldinoAstate.co.us state.co.us or me at 303-866- 2750 or email todd.coffev(c'state.co.us. Sincerely, odd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Eva Jewell, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File of 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.coiorado.gov/CDHS I ( ' John W. Hickenlooper, Governor I Reggie Bicha, Executive Director Ot-1-0(-1.c, KROO q-0 OPTION LETTER #4 State Agency Colorado Department of Human Services Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Current Contract Maximum Amount initial Term State Fiscal Year 2016 Extension Terms State Fiscal Year 2017 State Fiscal Year 2018 Total for All State Fiscal Years $1,872,837.76 $2,014,391.28 $1,746,182.83 $5,633A11.87 Option Letter Number 4 Original Contract Number 16 IHEA 77142 Option Contract Number 18 IHEA 103098 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2018 1. OPTIONS: A. Option to change the quantity of Services under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2018 at the rates stated in the Original Contract, as amended. B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller.. 4. The attached Revised Exhibit G, Number 6, replaces previous Exhibit G, Number 5, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. 5. The attached Revised Exhibit H, Number 2, replaces previous Exhibit H, Number 1, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO John W. Hickenlooper, Governor Colorado Department of Human Services Reggie Bicha, Executive Director B : Mark tee Director ��i� y Office of Community Access and Independence Date: /4O eV.?—./ /7 In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CON 't LLER Rober Jaros, MBA, JD , By: t Woodruff/Andrea E c ravis Yoder olorado Department of Human Services Option Effective Date: Page 1 of 1 EXHIBIT G-6 BUDGET FUNDING REQUEST NUMBER 6 SFY 2O18 FUNDING REQUEST TITLE III & TITLE VII & STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2O17 TO JUNE 3O, 2O18 FUND', JSFE; YO fO FUNDINGi PART TOTAL SFY 2017 DECREASEILINSPENT FUNDS FROM SFY 2017 NEW GRAND TOTAL 2817 ;� STATEIFUNDS INITIAL. DISTRIBUTION SFY 2818 � '� w' FEDERAL FUNDS iN ` t 5FY 2II18 NEW GRAND TOTAL 2018 ° TITLE III - PART B $225,575.00 $35,108.65 $190,466.35 $0.00 $89,327.89 89,327.89 TITLE III - PART Cl $325,599.00 $27,250.27 $298,348.73 $0.00 $381,512.00 381,512.00 TITLE III - PART C2 $160,035.00 $4,324.80 $155,710.20 $0.00 $47,278.81 47,278.81 TITLE III - PART O $13,579.00 $939.04 $12,639.96 $0.00 $13,241.00 13,241.00 TITLE III - PART E $95,139.00 $10,117.79 $85,021.21 $0.00 $55,763.99 55,763.99 STATE E MATCH $7,210.00 $0.00 $7,210.00 $7,247.00 $0.00 7,247.00 FEDERAL ADMINISTRATION $132,713.05 $36,276.22 $96,436.83 $0.00 $80,205.00 80,205.00 TITLE VII - EA $2,306.00 $0.00 $2,306.00 $0.00 $2,177.00 2,177.00 TITLE VII - OMB $7,362.00 $0.00 $7,362.00 $0.00 $7,668.14 7,668.14 STATE VISUALLY IMPAIRED $25,380.00 $0.00 $25,380.00 $25,509.00 $0.00 25,509.00 STATE SERVICES $950,744.00 $0.00 $950,744.00 $932,628.00 $0.00 932,628.00 STATE ADMINISTRATION $105,638.00 $0.00 $105,638.00 $103,625.00 $0.00 103,625.00 STATE HOMESTEAD ACT $77,128.00 $0.00 $77,128.00 $0.00 $0.00 0.00 GRAND Tt3TAL ..52,128,408 5 S1 4,016,77 $20, 4,391 �28;08%009:A10 ;OS9 009 00. SS77,1T3 83 r . . $1,746,182.83` PAGE 1 OF 1 SED XHIBIT -3 Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification i. Subrecipient: Region 2-B, Weld County, Colorado, Weld County Department of Human Services, ii. Weld County Area Agency on Aging iii. Subrecipient DUNS number: 075757955; iv. The Federal Award Identification Number (FAIN) is 18AACOT3SS; 18AACOT3CM; 18AACOT3HD; 18AACOT3PH; 18AACOT3FC; 18AACOT7EA; and 18AACOT7OM; v. The Federal award date is October 17, 2017 vi. The subaward period of performance start date is October 1, 2017 and end date is September 30, 2018; vii. Federal Funds expended in SFY 17: SFY2016-17 FAtf4 NUMBER CFDA FUNDING PART Amount of Federal funds ' Total amount of the expended in SFY 2016-17 Federal award SFY17 SFY17 SFY17 SFY17 SFY17 FEDERAL ADM 16AACOT3SS 16AACOT3CM 16AACOT3HD 16AACOT3PH 93.044 93.045 93.045 93.043 SFY17 16AACOT3FC SFY17 SFY17 Federal Funds available in SFY 18: SFY 2017• SFY18 SFY18 SFY18 SFY18 SFY18 SFY18 SFY18 SFY18 16AACOT7EA 16AACOT7OM 93.052 93.041 93.042 FEDERAL PART B FEDERAL PART C-1 FEDERAL PART C-2 FEDERAL PARTD FEDERAL PART E FED ELDER ABUSE PREV, FEDERAL OMBUDSMAN $96,436.83 $190,466.35 $298,348.73 $155,710.20 $12,639.96 $85,021.21 $2,306.00 $7,362.00 $4,095,054,00 $6,334;621.00 $3,284,398.00 $239,401.00 $2,000,285.00 556,082.00 $230,50400 TOTAL $848,291.28 16,240,345,80 prised of 10% Federal Parts B. C-1, C-2, and E as authorized tty the Older American's Act. 18AACOT3HD 18AACOT3PH 18AACOT3FC 18AACOT7EA 18AACOT7OM 93.045 93.043 93.052 93.041 93,042 canipnsed sal10 ndcaiat Paris a, '' " Includes amounts unspent and carried FUNDING PART FEDERAL ADM • FEDERAL PART B FEDERAL PART C-1 FEDERAL PART C-2 FEDERAL PART D FEDERAL PART E FED ELDER ABUSE PREV. FEDERAL OMBUDSMAN t E13ERAL FUNDS TOTAL AMOUNT OF AVAILABLE IN SFY 2017- THE FEDERAL 2018" AWARD TOTAL y the OlderArtterk an's A $80,205.00 $89,327.89 $381,512.00 • $6,620,464,00 $5,143,798.00 $47,278.81 $5,422,434.00 $13,241.00; $315,828.00 $55,763.99 $2,409,912.00 $2,177.00 $66,594.00 $7,868.14 $278,977.00 Supplemental Provisions for Federal Awards Page 1 of 6 Issued 3/16/2016 Revised 11/18/2O16 viii. Federal award project description: Older Americans Act Title III — Grants for State and Community Programs on Aging and Older Americans Act Title VII — Allotments for Vulnerable Elder Rights Protection Activities; ix. The name of the Federal awarding agency is Department of Health and Human Services, Administration for Community Living; the name of the pass -through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Percy Devine 303.844.7815 and Robin Boldoe 303.844.7894; x. The Catalog of Federal Domestic Assistance (CFDA) number is: TITLE I1IB SUPPORTIVE SERVICES TITLE IIIC1 CONGREGATE MEALS TITLE IIIC2 HOME -DELIVERED MEALS TITLE IIID PREVENTIVE HEALTH TITLE IIIE NFCSP TITLE VII ELDER ABUSE PREVENTION TITLE VII OMBUDSMAN 18AACOT3SS 18AACOT3CM 18AACOT3HD 18AACOT3PH 18AACOT3FC $6,620,464.00 $5,143,798.00 $5,422,434.00 9,9'12,435.40 TALt'ITLE 71.00 xi. This award is not for research & development; xii. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDHS cost allocation plan. 2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A, Statement of Work. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in Exhibit A, Statement of Work. 4) Subrecipient's approved indirect cost rate is de minimis rate of 10%. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass -through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 18 of this Exhibit and Exhibit A, Statement of Work. Supplemental Provisions for Federal Awards Page 2 of 6 Issued 3/16/2016 Revised 11/18/2016 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. 8) Matching Funds If a box below is checked, the accompanying provision applies. i. Subrecipient is not required to provide matching funds. ii. U Subrecipient shall provide matching funds as stated in Exhibit A, Statement of Work. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. I0) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. i. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with §200.507 (Program -specific audits). Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS. A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from CDHS and CDHS approves in advance a program -specific audit. ii. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. iii. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements Supplemental Provisions for Federal Awards Page 3 of 6 Issued 3/16/2016 Revised 11/18/2016 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: i. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." "During the performance of this contract, the contractor agrees as follows: a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. f) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016 Revised 11/18/2016 g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." ii. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3I41-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplemental Provisions for Federal Awards Page 5 of 6 Issued 3/16/2016 Revised 11/18/2016 v. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. vi. Byrd Anti -Lobbying Amendment (31 U.S.C. I352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a past of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDHS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDI-IS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §210.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 16) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date due to Subrecipient's failure to submit required documentation that CDHS has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Supplemental Provisions for Federal Awards Page 6 of 6 Issued 3/16/2016 Revised 11/18/2016 COLORADO Office of Community Access & Independence Division of Aging 6 Adult Services June 26, 2017 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1805 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects only State Funds for State Fiscal Year 2018. The next Option Letter will reflect your Federal Funds allocation for State Fiscal Year 2018 and will include your carryover funds from State Fiscal Year 2017. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303-866-2867 or email peaay.spauldina4state.co.us or me at 303-866- 2750 or email todd.coffev(state.co.us. Sincerely, odd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Eva Jewell, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File Cornenut-1; ea:4;0ns —7I 5/( 1515 Sherman Street Denver, CO 80203 P 303.866.5700 www.colorado.goviCDH5 John W. Hickenlooper, Governor i Reggie Bicha, Executive Director 3G OPTION LETTER State Agency Colorado Department of Human Services Option Letter Number 3 Contractor Weld County, Colorado Weld County Department of Human Services Weld County Area Agency on Aging Original Contract Number 16 IHEA 77142 Current Contract Maximum Amount Initial Term State Fiscal Year 2016 $1,872,837.76 Extension Terms State Fiscal Year 2017 $2,128,408.05 State Fiscal Year 2018 $1,069,009.00 Total for All State Fiscal Years $5,070,254.81 Option Contract Number 18 IHEA 98562 Contract Performance Beginning Date July 1, 2015 Current Contract Expiration Date June 30, 2018 1. OPTIONS: A. Option to extend for an Extension Term B. Option to change the quantity of Goods under the Contract 2. REQUIRED PROVISIONS: A. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Page 2, Paragraph N of the Original Contract referenced above, the State hereby exercises its option for an additional term, beginning July 1, 2017 and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended. B. In accordance with Section(s) Exhibit B, Miscellaneous Provisions, Paragraph O of the Original Contract referenced above, the State hereby exercises its option to increase the quantity of the services for SFY 2018 at the rates stated in the Original Contract, as amended. C. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or July 1, 2017, whichever is later. 4. The attached Revised Exhibit G, Number 5, which is attached and incorporated by reference, explains the changes made by the additional funding added to this contract period. STATE OF COLORADO John W. Hickenlooper, Governor Colorado Department of Human Services Reggie Bicha, Executive Director By: Mark esi"er, Office Director Office of Community Access and Independence Date: -5-7;/.7,7 In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: dee.. /AJ Clint Woodruff In Gimple Colorado Department of Human Services Option Effective Date: Page 1 of 1 EXHIBIT G-5 BUDGET FUNDING REQUEST NUMBER 5 SFY 2018 SFY 2018 FUNDING REQUEST SFY 2018 STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 2B JULY 1, 2017 TO JUNE 30, 2018 STATE E MATCH $7,247.00 STATE VISUALLY IMPAIRED - GENERAL FUND $25,509.00 STATE SERVICES CASH FUND $932,628.00 STATE ADMINISTRATION - CASH FUND $103,625.00 PAGE 1OF1 COLORADO Office of Community Access & Independence Division of Aging & Adult Services February 14, 2017 Judy A. Griego, Director Weld County Department of Human Services Weld County Area Agency on Aging P.O. Box 1805 315 C. N. 11th Ave. Greeley, CO 80631 Dear Ms. Griego: Enclosed is your original executed Option Letter between Colorado Department of Human Services (CDHS), Division of Aging and Adult Services, and the Weld County Department of Human Services, Weld County Area Agency on Aging. This Option Letter reflects the Federal carryover funds from State Fiscal Year 2016 to State Fiscal Year 2017. Attached to the Option Letter is the Revised Budget (Exhibit G-4) and the Revised Supplemental Provision for Federal Awards (Exhibit H-1). The revision on Exhibit H-1 is located on page, 1 paragraph 1 vi. The first table reflects actual expended Federal Funds in SFY 16 and the second table reflects Federal Funds available in SFY 17. Weld County Department of Human Services, Weld County Area Agency on Aging, is not required to return or sign the Option Letter. If you have any questions, please contact the Contract Program Specialist, Peggy Spaulding, at 303.866-2867 or email peaay.spaulding≥state.co.us or me at 303-866- 2750 or email todd.coffey@state.co.us. Sincerely, `odd Coffey, SUA Manager Aging & Adult Services Enclosure cc: Eva Jewell, AAA Director, Region 2-B Peggy Spaulding, Contract Specialist SUA Master File 1575 Sherman Street Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS John W. Hickeniooper, Governor Reggie Bicha, Executive Director Q�VWnQfli C O‘ d o n S 0a19/1-7 CC: H60(01115B/ 56), G3 tact �pw t G) aarisir7 ot"1-Oy 3� 1-1R00E5� OPTION LETTER i Date: 11/5116 State Fiscal Year: 2017 Loption Letter No. 2 CMS Routing # 17 IHEA AASC 95054 7) OPTIONS: Level of service change in amount of services/goods within current term. 8) REQUIRED PROVISIONS. In accordance with Exhibit 6, Paragraph 0 of the Original Contract routing number 16 IHEA AASC 77142 between the State of Colorado, Department of Human Services, Division of Aging and Adult Services, and Weld County, Colorado, Weld County Department of Human Services, Weld County Area Agency on Aging, the State hereby exercises its option for a decrease and increase in the amount of goods/services. The amount of state fiscal year 2015-2016 (SFY2016) contract value is decreased by $88,943.24 to $1,872,837.76 and the amount of state fiscal year 2016-2017 (SFY 2017) contract value is increased by $147,398.05 to $2,128,408.05 as consideration for services/goods ordered under the Contract. Page 1 of the Contract is modified as followsi Maximum amount available per fiscal year: SFY 2016 $1,872,837.76 SFY 2017 $2,128,408.05 The total Contract Not to Exceed amount is now $4,001,245.81. Revised Exhibit G No. 4, which is attached and incorporated into this Option Letter, explains the changes to the funding during SFY 2016 contract period and the resulting level of funding for SFY 2017. 9) EFFECTIVE DATE. The effective date of this Option Letter is upon approval of the State Controller. STATE OF COLORADO John W. Hickenlooper, GOVERNOR Department of Human Services Reggie Bicha, Executive Director Date: er, Office Director, OCAI ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State contracts. This Option Letter is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. By: STATE CONTROLLER Robert Jaros, CPA, MBA, JD • Clint Woodruff airs Gimple Effective Date: Rev 5/1713 EXHIBIT G-4 BUDGET FUNDING REQUEST NUMBER 4 SFY 2017 SFY 2017 FUNDING REQUEST TITLE III & TITLE VII & STATE FUNDING FOR SENIOR SERVICES WELD COUNTY, COLORADO WELD COUNTY DEPARTMENT OF HUMAN SERVICES WELD COUNTY AREA AGENCY ON AGING REGION 26 JULY 1, 2016 TO JUNE 30, 2017 FUNDING TRANSFERS and/or CARRYOVER FUNDS TOTAL SFY 2016 DECREASE FUNS FROM SFY 2016 OF NEW GRAND TOTAL SFY 2016 SFY TOTAL 2017 INCREASE OF NEW GRANO TOTAL SFY 2017 FUNDING PART FUNDS REALLOCATED TO SFY 2017 TITLE III - PART B $204,044.00 $2,046.54 $201,997.46 $184,293.00 $225,575.00 $41,282.00 TITLE III - PART C1 $286,581.00 $16,372.00 $270,209.00 $294,318.00 $31,281.00 $325,599.00 TITLE III - PART C2 $146,902.00 $4,422.40 $142,479.60 $152,188.00 $7,847.00 s $160,035.00 TITLE III - PART D $12,136.00 $1,197.00 $10,939.00 $12,081.00 $1,498.00 $13,579.00 4 TITLE III - PART E $90,276.00 $8,158.00 s, $82,118.00 4 $86,246.00 $8,893.00 $95,139.00 STATE E MATCH $7,147.00 1 I $0.00 v $7,147.00 $7.210.00 $0.00 $7,210.00 FEDERAL ADMINISTRATION i $139,561.00 $56,557.05 $83,003.95 I $76,156.00 $56,557.05 $132,713.05 (TITLE VII - EA $2,200.00 $0.00 $2,200.00 $2,266.00 $40.00 $2,306.00 TITLE VII - OMB $8,177.00 $0.00 $8,177.00 $7,362.00 $0.00 $7,362.00 STATE VISUALLY IMPAIRED - GENERAL FUND $25,158.00 $190.25 I $24,967.75 $25,380.00 $0.00 $25,380.00 STATE SERVICES CASH FUND $935,639.00 $0.00 $935,639.00 $950,744.00 $0.00 $950,744.00 STATE ADMINISTRATION - CASH FUND $103,960.00 $0.00 $103,960.00 $105,638.00 $0.00 $105,638.00 STATE HOMESTEAD ACT $77,128.00 $0.00 $77,128.00 GRAND TOTAL $1,981,781.00 $88,943.24 $ 1,872,837.70 $1,981,010.00 $147,398.05 $2,128,408.05 PAGE 1OF1 REVISED EXHIBIT H-1 Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification i. Subrecipient: Weld County, Colorado, Weld County Department of Human Services, Weld County Area Agency on Aging; I1. Subrecipient DUNS number: 075757955; iii. The Federal Award Identification Number (FAIN) is I 6AACOT3SS; 16AACOT3CM; 16AACOT3HD; 16AACOT3PH; 16AACOT3FC; 16AACOT7EA; and 16AACOT7OM; iv. The Federal award date is October 20, 2015 v. The subaward period of performance start date is October 1, 2015 and end date is September 30, 2016; vi. Federal Funds expended in SFY 16: SFY2015-16 FAIN NUMBER CFDA# FUNDING PART Amount of Federal funds expended in SFY 2015-16 Total amount Federal of the award SFY16 4, FEDERAL ADMN' $83,003.95 f SFY16 16AACOT3SS 93.044 FEDERAL PART B $190.775.38 54,095,054 00 SFY16 16AACOT3CM 93.045 FEDERAL PART C-1 $255.197.39 $6,334,621 00 SFY16 16AACOT3HD _93.045 FEDERAL PART C-2 $134,564.07 $3,284,398 00 SFY16 16AACOT3PH _ 93.043 FEDERAL PART 0 $10,939.00 $239,401.00 SFY16 16AACOT3FC 93.052 FEDERAL PART E 582,118.00 52,000,285 00 SFY16 16AACOTIEA 93.041 FED ELDER ABUSE PREY_ $2,200.00 $56,082.00 SFY16 16AACOTTOM 93.042 FEDERAL OMBUDSMAN $8,177.00 $230,504.00 "Is comprised of 10% Federal TOTAL $766,974.78 Parts B, C-1, C-2, and E as authorized b the Older American's $16,240,345.00 Act. Federal Funds available in SFY 17: SFY201G-17 FAIN NUMBER CFDA # FUNDING PART Federal Funds SFY2016-17 Available in Total amount of the Federal award SFY17 • FEDERAL ADMN' 5132,713.05 • SFY17 17AACOT3SS 93.044 FEDERAL PART B 5213,043.06 54,095,054.00 SFY17 17AACOT3CM 93.045 FEDERAL PART C-1 $307,510.17 56,334,621.00 A SFY17 17AACOT3HD 93.045 FEDERAL PART C-2 $151;144.17 $3,284,398.00 SFY17 17AACOT3PH 93.043 FEDERAL PART 0 $13,579.00 5239,401.00' SFY17 17AACOT3FC 93.052 FEDERAL PART E i $95,139.00 $2,000,285.00' SFY17 17AACOT7EA 93.041 FED ELDER ABUSE PREY. $2,306.00 $56,082.00' SFY17 17AACOT7OM 93.042 FEDERAL OMBUDSMAN $7,362.00 $230,504.00 TOTAL 'Is comprised of 10% Federal Parts B, C-1, C-2, and E as authorized b the Older $922,796.44 American's $ 16,240,345.00 Act. Supplemental Provisions for Federal Awards Page 1 of 6 Issued 3/16/2016 Revised 11/18/2016 vii. Federal award project description: Older Americans Act Title III Grants for State and Community Programs on Aging and Older Americans Act Title VII Allotments for Vulnerable Elder Rights Protection Activities; viii. The name of the Federal awarding agency is Department of Health and Human Services, Administration for Community Living; the name of the pass -through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Percy Devine 303.844.7815 and Robin Boldoe 303.844.7894; ix. The Catalog of Federal Domestic Assistance (CFDA) number is: CFDA PROGRAM TITLE SFY2016-17 GRANT # CFDA # GRANT AWARD 93.044 TITLE MB SUPPORTIVE SERVICES 16AACOT3SS 93.044 $4,095,054.00 93.045 TITLE MCI CONGREGATE MEALS 16AACOT3CM 93.045 $6,334,621.00 93.045 TITLE NIC2 HOME -DELIVERED MEALS 16AACOT3HD 93.045 $3,284,398.00 93.043 TITLE MID PREVENTIVE HEALTH 16AACOT3PH 93.043 $239,401.00 93.052 TITLE NIE NFCSP 16AACOT3FC 93.052 $2,000,285.00 TOTAL TITLE III $15,953,759.00 93.041 TITLE VII ELDER ABUSE PREVENTION 16AACOT7EA 93.041 $56,082.00 93.042 TITLE VII OMBUDSMAN 16AACOTOM 93.042 $230,504.00 TOTAL TITLE VII $286,586.00 TITLE III AND TITLE VII GRAND TOTAL $16,240,345.00 x. This award is not for research & development; xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDHS cost allocation plan, 2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A, Statement of Work. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in Exhibit A, Statement of Work. 4) Subrecipient's approved indirect cost rate is CDHS negotiated rate. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass -through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of this Exhibit and Exhibit A, Statement of Work. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. Supplemental Provisions for Federal Awards Page 2 of 6 Issued 3/16/2016 Revised 11/18/2016 8) Matching Funds If a box below is checked, the accompanying provision applies. Subrecipient is not required to provide matching funds. ii. Subrecipient shall provide matching funds as stated in Exhibit A, Statement of Work. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. i. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with §200.507 (Program -specific audits). Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS. A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from CDHS and CDHS approves in advance a program -specific audit. ii. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. iii. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements Supplemental Provisions for Federal Awards Page 3 of 6 Issued 3/16/2016 Revised 11/18/2016 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: i. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 6d-1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending � Executive Order 11 246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." "During the performance of this contract, the contractor agrees as follows: a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. I) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016 Revised 11/18/2016 g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." 11. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671(0 and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplemental Provisions for Federal Awards Page 5 of 6 Issued 3/16/2016 Revised 11/18/2016 v Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. vi. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1 352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDI-IS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 16) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within I year and 90 days after the End Date due to Subrecipient's failure to submit required documentation that CDHS has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Supplemental Provisions for Federal Awards Page 6 of 6 Issued 3/16/2016 Revised 11/18/2016 Hello