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Home My WebLink About20201111.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, APRIL 15, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 15, 2020, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Bri White Controller, Barbara Connolly MINUTES: Commissioner Ross moved to approve the minutes of the Board of County Commissioners meeting of April 13, 2020, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. IE AMENDMENTS TO AGENDA: There were no amendments to the agenda. IR CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda, as printed. Commissioner James seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. Commissioner Ross and Chair Freeman shared a reminder for viewers to tune in at 9:30 a.m. every Wednesday, during the lobby closure only, for a Live Streamed opportunity for public input and an update on the County's COVID-19 responses. PROCLAMATIONS: 1) NATIONAL LIBRARY WEEK - APRIL 19-25, 2020: Chair Freeman read the proclamation for the record. Ei WARRANTS: 1) GENERAL WARRANTS — APRIL 13 and 14, 2020: Commissioner Ross moved to approve the General Warrants, as printed. Commissioner James seconded the motion, and it carried unanimously. o%7 7 Minutes, Wednesday, April 15, 2020 Page 1 2020-1111 BC0016 BIDS: 1) PRESENT AND APPROVE EMERGENCY BID #B2000104, 2020 BULK PORTLAND CEMENT - DEPARTMENT OF PUBLIC WORKS: Rob Turf, Purchasing Department, stated two (2) bids were received and staff requested an emergency approval because the road construction start date is scheduled for April 27, 2020. Mr. Turf stated staff recommends selecting the lowest bidder who met specifications, Cemex, Inc., for a total amount of $1,127,967.11. Commissioner Kirkmeyer moved to approve said bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. 2) PRESENT BID #62000084, CISCO MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, presented the five (5) bids received and stated staff will make a recommendation on April 29, 2020. El 3) PRESENT BID #B2000085, VMWARE MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated staff received ten (10) bids and will make a recommendation on April 29, 2020. 4) PRESENT BID #62000087, INFOBLOX BLOXONE MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the six (6) bids received and stated staff will make a recommendation on April 29, 2020. 5) PRESENT BID #B2000088, POLYCOM MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated staff received three (3) bids and will make a recommendation on April 29, 2020. NEW BUSINESS: 1) CONSIDER CONTRACT ID #3483 AGREEMENT TO PURCHASE OUT -OF -HOME PLACEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - SHILOH HOUSE, INC.: Jamie Ulrich, Director of the Department of Human Services, explained the additions of care to Shiloh House, Inc. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Ross, and it carried unanimously. Ei 2) CONSIDER CONTRACT ID #3500 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN — IRA AND ERIN WOODYARD: Ms. Ulrich presented the new Foster Care providers, Ira and Erin Woodyard. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Ross, the motion carried unanimously. 3) CONSIDER CONTRACT ID #3502 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN — DAVID AND KACI CLARK: Ms. Ulrich presented the new Foster Care providers, David and Kaci Clark. Commissioner James moved to approve said contract and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. 4) CONSIDER AGREEMENT AMENDMENT FOR VICTIM WITNESS ASSISTANCE PROJECT FOR VICTIMS OF CRIME ACT (VOCA) GRANT AND AUTHORIZE CHAIR TO SIGN: Commissioner Kirkmeyer moved to approve said agreement amendment and authorize the Chair to sign. Commissioner Ross seconded the motion, and it carried unanimously. Minutes, Wednesday, April 15, 2020 Page 2 2020-1111 BC0016 5) CONSIDER REAPPOINTMENT OF NICKI PHILLIPS AS ASSISTANT VETERANS SERVICES OFFICER: The motion to approve said reappointment was made by Commissioner Kirkmeyer, seconded by Commissioner Moreno, and it carried unanimously. 6) CONSIDER MICRO LOAN POOL GRANT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - COLORADO ENTERPRISE FUND, INC.: Barbara Connolly, Controller, shared the amendment increases the existing agreement by $275,000.00 and is to be utilized only for the current 64 loans that are active or have been paid off. Commissioner James moved to approve said agreement. The motion was seconded by Commissioner Moreno, and it carried unanimously. 7) CONSIDER ADOPTION OF UPDATED CITIZEN PARTICIPATION PLAN POLICY: Don Sandoval, Community Development Block Grant (CDBG) Manager, stated the update is necessary in order to meet standards for the Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. Commissioner Ross moved to approve said adoption, which was seconded by Commissioner Kirkmeyer, and the motion carried unanimously. • 8) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZE CHAIR TO SIGN - CITY OF FORT LUPTON: Mr. Sandoval shared the requirements by HUD and stated the Intergovernmental Agreements (IGA) allow the listed municipalities to be a participating jurisdiction. Chair Freeman acknowledged the current discussion includes items #8 though #12 under "New Business." In response to Commissioner Kirkmeyer, Mr. Sandoval confirmed he has been in communication with all 25 municipalities and they have been very receptive. Commissioner Kirkmeyer and Mr. Sandoval continued to discuss the various ways to utilize the funds, especially in relation to the COVID-19 Pandemic Health Emergency for economic, community, and housing development. Commissioner Ross moved to approve said intergovernmental agreement and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. • 9) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZE CHAIR TO SIGN - TOWN OF GILCREST: Commissioner James moved to approve said intergovernmental agreement and authorize Chair to sign. The motion was seconded by Commissioner Ross, and it carried unanimously. Ei 10) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZE CHAIR TO SIGN - TOWN OF GROVER: Commissioner Ross moved to approve said intergovernmental agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 11) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZE CHAIR TO SIGN - TOWN OF LASALLE: Commissioner Moreno moved to approve said intergovernmental agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 12) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZE CHAIR TO SIGN - TOWN OF LOCHBUIE: Commissioner James moved to approve said intergovernmental agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, Wednesday, April 15, 2020 Page 3 2020-1111 BC0016 Fi PLANNING: 1) CONSIDER REQUEST OF DAVID KEISER AND HARRY STROHAUER TO WITHDRAW THE APPLICATION FOR CHANGE OF ZONE, PUDZ18-0002, FROM THE A (AGRICULTURAL) ZONE DISTRICT TO THE PUD (PLANNED UNIT DEVELOPMENT) ZONE DISTRICT FOR NINE (9) RESIDENTIAL LOTS WITH E (ESTATE) ZONE DISTRICT USES, ALONG WITH 5.916 ACRES OF OPEN SPACE, AND RESCIND RESOLUTION #2019-0024, DATED JANUARY 9, 2019: Chris Gathman, Department of Planning Services, presented the applicants' request to withdraw their application and, alternatively, pursue the matter through a Two -Lot Recorded Exemption. Commissioner Kirkmeyer moved to accept the request to withdraw the application for PUDZ19-0002 and rescind said resolution. Seconded by Commissioner James, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was recessed at 9:20 a.m., to be reconvened at 9:00 a.m. on Thursday, April 16, 2020, to allow for emergency consideration of documents related to the COVID-19 Pandemic Health Emergency. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:��;�, Weld County Clerk to the Board eputy Clerk to the Mike Freeman, Chair Stevej'loreno, Pro -Tern Minutes, Wednesday, April 15, 2020 Page 4 2020-1111 BC0016 Hello