HomeMy WebLinkAbout20203366.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #3 FOR PUBLIC HEALTH EMERGENCY
PREPAREDNESS AND RESPONSE AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #3 for Public Health
Emergency Preparedness and Response between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing upon full execution of signatures, and ending June 30, 2021, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #3 for Public Health Emergency Preparedness and
Response between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign and submit said amendment electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of November, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dithiv W,;e4. EXCUSED
Mike Freeman, Chair
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APPED A
Coun Attorney
Date of signature: I UM t °l /9.
Steve
reno, Pro-Tem
Scott James
Kevin D. Ross
e
c c.1 -(1..(r0
12./2/20
2020-3366
HL0052
antr-act CD #'LI 94C0
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark Lawley
Deputy Director
Department of Public Health & Environment
DATE: November 9, 2020
SUBJECT: FY20-21 CDPHE Public Health Emergency
Preparedness & Response Task Order
Contract Amendment #3
For the Board's approval is Task Order Contract Amendment #3 between the Colorado
Department of Public Health and Environment (CDPHE) and the Board of County
Commissioners of Weld County for the use and benefit of the Weld County Department of
Public Health and Environment (WCDPHE) for our Public Health Emergency Preparedness
& Response program.
Public health related emergency preparedness and response remains a crucial function for
WCDPHE and residents of Weld County. This grant enables WCDPHE to plan and train for a
variety of population -based disease outbreak emergencies, including pandemics,
bioterrorism and emergent diseases. The preparation also supports mass -dispensing of
vaccines and antibiotics and emphasizes coordination between emergency management and
public health.
This contract amendment is for Exhibit D, which pertains to the role and responsibilities of the
regional epidemiologist, to correct a number of spelling errors, wording, and to clarify several
grant deliverables, without changing overall content. Any due dates that were altered were to
remove deliverable dates from occurring on weekends or to extend the due date of the original
deliverable. The grant supports two full-time staff, including a regional epidemiologist and a
public health emergency planner. The amended contract amount remains at $278,024 and the
contract period has not changed from July 1, 2020, to June 30, 2021.
Assistant County Attorney, Karin MacDougal, has reviewed the terms of this contract amendment
and determined them to be acceptable.
The Board approved placement of this contract amendment on the Board's agenda via pass -around
circulated on October 30, 2020.
I recommend approval of this FY20-21 CDPHE Public Health Emergency Preparedness &
Response Task Order Contract Amendment #3.
2020-3366
E-HLOo5a
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
CONTRACT AMENDMENT #3
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
CT 2020*283
Contractor:
Amendment Contract Number:
Board of County Commissioners of Weld County
CT 2020*283 Amendment 3
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley, Colorado 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
The later of the Effective date or July 1, 2019
June 30, 2021
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract
Number
Federal
Funding
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
Type
Amount
Original
CT
$283,947.00
$0.00
$0.00
07/01/2019-
$283,947.00
Contract
2020*283
06/30/2020
Amendment #1
CT
$0.00
$0.00
$0.00
07/01/2019-
$0.00
2020*283
06/30/2020
Amendment
1
Amendment #2
CT
$278,024.00
$0.00
$0.00
07/01/2020-
$278,024.00
2020*283
06/30/2021
Amendment
2
Amendment #3
CT
$0.00
$0.00
$0.00
09/30/2020-
$0.00
2020*283
06/30/2021
Amendment
3
Current Contract Maximum
$561,971.00
Cumulative Amount
Page 1 of 4
Amendment Contract Number: CT 2020*283 Amendment 3
Ver01.11.19
11/30/2020
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Jill rlunsaxer Kyan, Mrri, t.xecutive uirector
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By:
By: Signature
Steve Moreno
Name of Person Signing for Contractor
2020-11-16
Title of Person Signing for Contractor
Date:
Lisa McGovern
Name of Executive Director Delegate
Procurement & Contracts Section Directs
Title of Executive Director Delegate
2020-11-17
Date:
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller o
an authorized delegate.
STATE CONTROLLER
Robert .Taros, CPA, MBA, JD
Docu$gsed by:
r%a ..va�ar .14,444.4.•
36af8AFC05514C4..
Travis Yoder
By: Signature
eor rialntare Controller Delegate
Title of State Contro#gajtegag0
Amendment Effective Date:
-- Signature and Cover Pages End --
Page 2 or4
Amendment Contract Number: CT 2020.283 Amendment 3 Ver. 06.05
Amendment Template_Signature Page (1).docx
.72.0.20-336
https://na3.docusign.net/Signing/?ti=a48b7c6b3af9480591112e66bd452d 1 b 1/1
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or September 30, 2020, whichever is later, and shall terminate on the
termination of the Contract.
4. PURPOSE
The Parties entered into the agreement to to upgrade the public helath departments ability to
effectively respond to a range of public helath threats, including infectious diseases, natural disasters,
and biological, chemical, nuclear, andn radiological events.
The Parties now desire to change the Statement of Work for the following reason: Correct the
Regional Epidemiologist SOW.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Signature and Cover Page for this Amendment.
B. The Parties now agree to modify Exhibit, D, Regional Epidemiologist Statement Of Work,
of the agreement. Exhibit, D, Regional Epidemiologist Statement Of Work, is deleted and
replaced in its entirety with Exhibit, D, Regional Epidemiologist Statement Of Work,
attached to this Amendment for the following reason: to correct the Epidemiologist
Statement Of Work.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
Page 3 of 4
Amendment Contract Number: CT 2020283 Amendment 3 Ver 27.01.20
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Page 4 of 4
Amendment Contract Number: CT 2020*283 Amendment 3 Ver 27.01.20
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
2020-2021 Public Health Emergency Preparedness Grant
Colorado Regional Epidemiologist SOW Guidance
Purpose of this document:
Local public health agencies that house/employ a regional epidemiologist funded by the CDC Public Health Emergency
Preparedness (PHEP) grant (via CDPHE) have been contractually assigned an epidemiology work plan for the 2020-2021
grant year. The epidemiology work plan will help agencies and regions meet preparedness goals outlined in the PHEP
grant, as well as contribute to high -quality public health surveillance and epidemiologic investigations. The activities
outlined in the epidemiology work plan coincide with public health preparedness capability #13: Public Health
Surveillance and Epidemiological Investigation (a complete list of the public health preparedness capabilities can be
found at: https://www.cdc.gov/phpr/readiness/capabilities.htm). To assist regional epidemiologists in successfully
completing the activities outlined in the epidemiology work plan, the CDPHE Communicable Disease Branch has developed
this guidance document. The CDPHE Communicable Disease Branch is responsible for coordinating and monitoring
regional epidemiologist contracts and activities.
Structure of the epidemiology work plan:
• Goal and Objective: The epidemiology work plan begins with the broad goal and the objective of the plan and
associated activities and deliverables. The overall goal of the 2020-2021 epidemiology work plan is: Develop,
sustain, and improve upon public health surveillance and epidemiological investigation systems and
processes in Colorado.
• Primary Activities and Sub -Activities: Most primary activities are assigned sub -activities, which outline the work
that will be done in more detail.
• Standards and Requirements: This section outlines the criteria that the activities will be measured against. It
also indicates the required tools to be utilized in performing the activities. There are several standards in the
work plan that do not have associated activities or deliverables:
o The regional epidemiologists shall serve as an epidemiological resource within their assigned region,
and outside their assigned region in real situations of need or urgency, for disease case, outbreak, and
incident investigations, including but not limited to enteric, respiratory, health care associated,
zoonotic, vector borne, bloodborne, vaccine -preventable diseases, and other incidents with public
health implications. CDPHE will notify regional epidemiologists of real situations requiring regional
epidemiologist assistance outside of the regional epidemiologist's jurisdiction/region via email or
conference call.
o The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term.
The regional epidemiologist shall monitor documents and website content for updates and comply with
all updates.
• Expected Results of Activity: This section describes the outcomes that should occur as a result of the activities
being completed.
• Measurement of Expected Results: This section references how the outcomes of specific activities will be
measured.
• Deliverables: This section describes the actions that the regional epidemiologist must accomplish to demonstrate
completion of activities.
Completion of epidemiology work plan deliverables:
Regional epidemiologists (n=14) housed at and employed by local public health agencies across the state will complete
the epidemiology work plan. Only agencies that house and employ a regional epidemiologist will have a spreadsheet to
track deliverable progress and completion in CO -SHARE (the state's public health emergency preparedness and response
deliverable tracking system - available at https://sites.google.com/a/state.co.us/co-share/?pli=1). CDPHE monitors CO -
SHARE for deliverable completeness throughout the year. If you have problems accessing CO -SHARE, email the CDPHE
Office of Emergency Preparedness and Response (OEPR) Systems Integration Team at cdphe epr sit@state.co.us.
Comments or questions:
Comments or questions on the regional epidemiology work plan and this guidance document can be directed to the CDPHE
Regional Epidemiologist Coordinator: Ginger Stringer - 303-692-2930 - ginger.stringer@state.co.us.
Epidemiology Work Plan Table - Budget Period 2 - 2020-2021
Page 1 of 9
Contract Routing Number: CT 2020"283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
Goal #1: Improve disease detection, investigation, and response in Colorado.
Objective #1: No later than the expiration date of the Contract, provide public health surveillance and
epidemiological investigation activities for Colorado local public health agencies.
Primary Activity #1
The Contractor shall participate in epidemiology -related conference calls, meetings, and
trainings.
Sub -Activities #1
1.The regional epidemiologist shall attend twice -monthly regional epidemiologist
conference calls coordinated by CDPHE.
2.The regional epidemiologist shall attend at least one additional epidemiology conference
or training for professional development.
Primary Activity #2
The Contractor shall assess public health surveillance data.
Sub -Activities #2
1.The regional epidemiologist shall address any disease reporting issues identified through
assessment of the disease reporting metrics reports supplied by CDPHE for the clinical
laboratories and hospitals within the regional epidemiologist's jurisdiction/region
2.The regional epidemiologist shall address any disease investigation issues identified
through assessment of the disease investigation metrics reports supplied by CDPHE for
the regional epidemiologist's jurisdiction/region.
3.The regional epidemiologist shall complete a surveillance data analysis project on a topic
relevant to the regional epidemiologist's jurisdiction/region.
Primary Activity #3
The Contractor shall share public health surveillance data and concepts with community
organizations.
Sub -Activities #3
1.The regional epidemiologist shall present on a surveillance or epidemiologic topic during
at least one health care coalition meeting within the regional epidemiologist's
jurisdiction/region.
2.The regional epidemiologist shall present on a surveillance or epidemiologic topic to a
public health or community organization in the regional epidemiologist's
jurisdiction/region.
3.The regional epidemiologist shall share surveillance data with public health associates
and stakeholders within the regional epidemiologist's jurisdiction/region either quarterly
or bi-annually.
Primary Activity #4
The Contractor shall perform timely and complete disease case and outbreak
investigations, and respond to incidents with public health implications in order to
implement appropriate disease control and mitigation activities.
Page 2of9
Contract Routing Number: CT 2020'283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Sub -Activities #4
Exhibit D
1.The regional epidemiologist shall monitor the "follow-up outcome" variable in the
"contact attempts" section of CEDRS for diseases/conditions for which the local public
health agency has primary investigatory responsibilities and address any issues identified
with local public health disease investigation staff.
2.The regional epidemiologist shall resolve issues related to timely submission of National
Outbreak Reporting System (NORS) forms submitted to CDPHE more than two months of
the first illness onset of the outbreak for waterborne and foodborne disease outbreaks
and enteric disease outbreaks transmitted by contact with environmental sources,
infected people or animals, or unknown modes of transmission in their
jurisdiction/region.
3.The regional epidemiologist shall resolve issues related to timely submission of outbreak
summary reports submitted to CDPHE more than 6 months of the first illness onset of
outbreaks in their jurisdiction/region.
4.The regional epidemiologist shall use data to inform the disease investigation and
epidemiological training needs in the local/regional training and exercise planning
workshop (TEPW) and multiyear training and exercise plan (MYTEP) in their jurisdiction.
5.The regional epidemiologist shall participate in the planning for the 2021 Statewide Full
Scale Exercise or response to a real world event.
6.The regional epidemiologist shall promote and support disease prevention and response
activities, such as vaccination, among people at higher risk of hepatitis A infections,
including people experiencing homelessness and people with substance use issues.
7.The regional epidemiologist shall participate in a real situation of need or urgency
outside of the regional epidemiologist's jurisdiction/region as requested by CDPHE.
Primary Activity #5
The Contractor shalt administer a laboratory testing practices survey developed by CDPHE
for the clinical laboratories within the regional epidemiologist's jurisdiction/region to
assess testing capacity and the testing practices currently in place for selected diagnoses.
Primary Activity #6
The regional epidemiologist shall support and contribute to the development and
maintenance of surveillance and epidemiologic components of preparedness and response
plans in their jurisdiction/region.
Sub -Activities #6
1.The regional epidemiologist shall support and contribute to the update and maintenance
of the surveillance and epidemiological components of the Health Care Coalition
preparedness and response plans within their jurisdiction/region.
2.The regional epidemiologist shall contribute to the annual update of the "Critical
Workforce Tiers" worksheet for the region.
Page 3 of 9
Contract Routing Number: CT 2020`283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Standards and
Requirements
Exhibit D
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The contractor shall monitor documents and website
content for updates and comply with all updates.
2. The regional epidemiologists shall serve as an epidemiological resource within their
assigned region, and outside their assigned region in real situations of need or urgency
for disease case, outbreak, and incident investigations, including but not limited to
enteric, respiratory, health care associated, zoonotic, vectorborne, bloodborne, and
vaccine -preventable diseases, and other incidents with public health implications.
CDPHE will notify regional epidemiologists of real situations requiring regional
epidemiologist assistance outside of the regional epidemiologist's jurisdiction/region
via email or conference call.
3. Additional details to assist the regional epidemiologist in completing this work plan
table will be provided by the CDPHE Communicable Disease Branch in the form of a
guidance document prior to the start date of this contract.
4. The twice -monthly epidemiologist conference calls will occur on the first and third
Wednesdays of every month from 9:30 am to 10:30 am. The regional epidemiologist
shall attend at least 80% of the twice -monthly epidemiologist conference calls. CDPHE
will record and monitor attendance.
5. The regional epidemiologist shall participate in an epidemiologically focused
conference or training to increase individual capacity in surveillance or other
epidemiological skills.
6. The disease reporting metrics reports will be supplied by CDPHE in August 2020 and
February 2021. The reports are generated from data within the Colorado Electronic
Disease Reporting System (CEDRS).
7. The disease investigation metrics reports will be supplied by CDPHE in August 2020 and
February 2021. The reports are generated from data within CEDRS.
8. The topic/focus area of the surveillance data analysis project is at the discretion of the
regional epidemiologist.
9. The surveillance or epidemiologic topic presented during a health care coalition
meeting can include but are not limited to: sharing surveillance data, discussing the
agency's or region's epidemiological response plan, reviewing an outbreak
investigation, reviewing the role of epidemiology in emergency preparedness and
response, sharing epidemiological tools that can be used in emergency preparedness
and response, or training for HCC partners to address identified gaps.
10. The surveillance or epidemiologic topic presented to a public health or community
partners is at the discretion of the regional epidemiologist.
11. At a minimum, surveillance data reports must contain data on reportable conditions
reported in the region/jurisdiction. Additional items may be added at the regional
epidemiologist's discretion.
12. Primary disease case investigation responsibility (i.e., local or state public health
agency) and suggested public health response timelines are outlined on the CDPHE
Communicable Disease Manual website in the document found at the link titled "CDPHE
guidance on diseases needing case investigation". This document and website are
incorporated and made part of the scope of work by reference and is available on the
following website: https://www.colorado.gov/pacific/cdphe/communicable-disease-
manual.
13. The "follow-up outcome" variable in CEDRS shall be completed for all reportable
conditions in which the local public health agencies have primary investigation duties.
The target for completed case interviews is 90%. CDPHE will run reports throughout
the grant year to evaluate completion of this field.
14. The regional epidemiologist shall comply with the requirements for reporting outbreaks
to CDPHE using the CDC NORS forms. This information is located on the CDPHE-DCEED
website. This information is incorporated and made part of the scope of work by
reference and is available on the following website:
https: / /www.colorado.gov/pacific/cdphe/outbreak-investigation-guidelines.
Page 4 of 9
Contract Routing Number: CT 2020"283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
15. The regional epidemiologist shall submit outbreak summary reports that contain the
following elements: background, investigation start date, methods, results,
discussion/conclusion, and recommendations.
16. Trainings to address gaps identified in the needs assessment may include training
offered by the regional epidemiologist, CDPHE, or other partners/organizations.
17. Regional epidemiologist participation in the regional pandemic influenza tabletop
exercise can include planning team participation, playing in the exercise, and/or
evaluating the exercise. The regional epidemiologist can also achieve this activity by
participating in real world pandemic response.
18. Regional epidemiologist prevention and response activities among populations at high
risk of hepatitis A infection or other communicable disease may include but are not
limited to planning or supporting vaccine clinics, providing educational materials or
presentations to community partners, facilitating or participating in tabletop or other
exercises, and/or participating in CDPHE hosted calls and webinars.
19. CDPHE will notify regional epidemiologists of real situations requiring regional
epidemiologist assistance outside of the regional epidemiologist's jurisdiction/region
via email or conference call.
20. CDPHE will provide the survey to be used for the clinical laboratory survey by March
10, 2020.
21. The CDPHE Communicable Disease Branch will provide guidance and templates that can
be used when developing, updating, and maintaining the surveillance and
epidemiological components of the Health Care Coalition and other preparedness and
response plans. Regional epidemiologists serving in Health Care Coalition regions with
multiple regional epidemiologists shall collaborate on the surveillance and
epidemiological components of the Health Care Coalition response plan.
22. The regional epidemiologist shall serve as a subject matter expert on pandemic
influenza planning groups convened by LPHAs in their jurisdiction/region to update
"Critical Workforce Group Tiers" worksheet. Regional epidemiologists serving in
regions with multiple epidemiologists shall collaborate to ensure participation in
meetings.
23. The regional epidemiologist shall comply with the "Allocating and Targeting Pandemic
Influenza Vaccine during an Influenza Pandemic" when completing the "Critical
Workforce Group Tiers" worksheet. This document is incorporated and made part of
this contract by reference and is available on the following website:
https: / /www.cdc.gov/flu/pandemic-resource/pdf/2018-Influenza-Guidance.pdf
Page 5 of 9
Contract Routing Number: CT 2020*283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
Expected Results of
Activity(s)
High quality public health surveillance and epidemiological investigation will occur within
the Contractor's jurisdiction/region in line with functions described in capability 13 of the
CDC PHEP cooperative agreement (Public Health Surveillance and Epidemiological
Investigations), contributing to statewide public health preparedness and response
capability.
Measurement of
Expected Results
Data in CEDRS and data provided to CDPHE will be tabulated to assess compliance with CDC
performance measures for PHEP Capability 13: Public Health Surveillance and
Epidemiological Investigation. (PHEP capability 13 performance measures can be found at
this website: https://www.cdc.gov/phpr/readiness/capabilities.htm)
Completion Date
(When is the deliverable due)
Deliverables
1. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
document the epidemiology conference or training
completed.
No later than June 4, 2021
2. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
document any issues identified in the disease
reporting metrics reports and how those issues
were addressed. (for reports from Jan -June 2020)
No later than September 30, 2020
3. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
document any issues identified in the disease
reporting metrics reports and how those issues
were addressed. (for reports from July - Dec 2020)
No later than March 31, 2021
4. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
document any issues identified in the disease
investigation metrics reports and how those issues
were addressed. (for reports from Jan -June 2020)
No later than September 30, 2020
5. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
document any issues identified in the disease
investigation metrics reports and how those issues
were addressed. (for reports from July - Dec 2020)
No later than March 31, 2021
6. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet
No later than June 4, 2021
Page 6 of 9
Contract Routing Number: CT 2020"283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
with a summary of the surveillance data analysis
project.
7. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
record the name of the health care coalition to
which a surveillance or epidemiologic topic was
presented, the date of the presentation, and a
brief topic synopsis.
No later than June 4, 2021
8. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting Spreadsheet to
record the name of the public health or community
partner to which a surveillance or epidemiologic
topic was presented, the date of the presentation,
and a brief topic synopsis.
No later than June 4, 2021
9. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet to
record the method, and the frequency (either
quarterly or bi-annually), and date they provided
the quarterly and year-to-date surveillance data
reports from CDPHE, or internally generated
surveillance data reports, with public health
associates and stakeholders within the Contractor's
jurisdiction/region. (for data covering the first half
of 2020 or 2nd and 3rd quarters of 2020)
No later than December 5, 2020
10. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet to
record the method, and the frequency (either
quarterly or bi-annually), and date they provided
the quarterly and year-to-date surveillance data
reports from CDPHE, or internally generated
surveillance data reports, with public health
associates and stakeholders within the Contractor's
jurisdiction/region. (for data covering the second
half of 2020 or 4th quarter of 2020 and 1st quarter
of 2021)
No later than June 4, 2021
11. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
recording the frequency of monitoring and any
corrective action taken to address completions
rates falling below 90%. (for reports from Jan -June
2020)
September 30, 2020
Page 7 of 9
Contract Routing Number: CT 2020"283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
12. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
recording the frequency of monitoring and any
corrective action taken to address completions
rates falling below 90%. (for reports from July -
Dec 2020)
March 31, 2021
13. The regional epidemiologist shall ensure that a
completed National Outbreak Reporting System
(NORS) form is submitted to the CDPHE
Communicable Disease Branch via email (to
dino.chavez@state.co.us) or fax (303-782-0338) for
outbreaks occurring within the regional
epidemiologist's jurisdiction/region.
No later than 2 months following the
first illness onset of the outbreak
14. The regional epidemiologist shall ensure that
infectious disease outbreak reports are submitted
to the CDPHE Communicable Disease Branch via
email (to dino.chavez@state.co.us) or fax (303-782-
0338) for outbreaks that occur within the regional
epidemiologist's jurisdiction/region.
No later than 6 months following the
first illness onset of the outbreak
15. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
with a brief summary of how data were used to
inform the local/regional TEPW and MYTEP.
No later than February 27, 2021
16. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
with a brief summary of their participation in the
pandemic influenza functional exercise or response
to a real world event.
No later than October 30, 2020
17. The regional epidemiologist shall ensure that
all Hepatitis A outreach and vaccination efforts are
reported in the tracking forms provided by CDPHE
no later than one months following each event.
No later than one month following
each event
18. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
with a brief summary of their role in Hepatitis A or
other communicable disease outreach and
vaccination prevention or response efforts.
No later than June 4, 2021
19. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
with a brief description of any epidemiological
situation of need or urgency outside of the
Contractor's jurisdiction/region for which the
epidemiologic assistance was provided.
No later than June 4, 2021
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Contract Routing Number: CT 2020'283 Amendment 3
DocuSign Envelope ID: 6D576F31-BB6C-47E2-AF18-8EC5ADAC0D0F
Exhibit D
20. The regional epidemiologist shall return
completed clinical laboratory surveys to the CDPHE
Communicable Disease Branch.
No later than April 30, 2021
21. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
with a brief description of activities to support and
contribute to the update and maintenance of the
surveillance and epidemiological components of the
Health Care Coalition preparedness and response
plans within their agency/jurisdiction.
No later than June 4, 2021
22. The regional epidemiologist shall update their
agency's CO -SHARE Grant Reporting spreadsheet
with the date(s) of pandemic planning group
meetings attended.
No later than June 4, 2021
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Contract Routing Number: CT 2020"283 Amendment 3
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