HomeMy WebLinkAbout20203455.tiffPRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: November 10, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Revision to Core Services Program Plan
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Revision to the Core Services Program Plan. The
Colorado Department of Human Services (CDHS) Core Services Administrator has informed the
Department that a revision is required for the proposed Day Treatment Alternative program. This
service was included in the FY2020-21 Core Services plan that was submitted to the State for approval
on August 21, 2020. CDHS has advised that the Day Treatment Alternative service should be changed
to reflect Mental Health in Schools. The service will remain the same but will now be charged to the
Mental Health line item within the budget. The originally submitted budget does not need to be changed
due to adequate funding in the Mental Health budget to accommodate any spending for this particular
service.
I do not recommend a Work Session. I recommend approval of this revision.
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve Schedule
Recommendation Work Session
ere
Other/Comments:
Pass -Around Memorandum; November 10, 2020 — (Not in CMS)
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2020-3455
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CORE SERVICES TO BE PROVIDED/PURCHASED
List below "County Designed Service" that will be provided/purchased. Please indicate which, if any, of
the County Designed Service are provided through the Evidenced Based Services to Adolescents earmarked
funding: FFT, MST, TIGHT
• Compass Program (Community Based Family Support Services)
• Crisis Intervention and Stabilization Services (Various providers)
• Mental Health in Schools (Centennial BOCES dba Sierra School)
• Functional Family Therapy (FFT) (Various providers) (Evidenced Based Services to Adolescents)
• Foster Parent Consultation (Various providers)
• Kinship Consultation and Support (Therapeutic Kinship Services)
• Mediation (Various providers)
• Mentoring (Various providers)
• Mental Health Navigator Program
• Multi -Systemic Therapy (MST) (Various providers) (Evidenced Based Services to Adolescents)
• Nurse Consultation (Nurturing Program)
• Post Adoption Services
• Role Model Mentoring (Child Mentoring and Family Support)
• Teamwork, Innovation, Growth, Hope and Training (TIGHT) (Evidenced Based Services to
Adolescents)
Program Area Three - PA3 Services - Prevention/Intervention Services
If your county submitted a Program Area Three (PA3) Plan last fiscal year, and you wish to continue
providing PA3 services using Core Services Program funding, please check the box below;
Yes, our county wishes to continue offering PA3 services using Core Services Program funding.
If your county has not submitted a Program Area Three (PA3) Plan, and you wish to provide PA3
services, please complete and submit the PA3 Plan Addendum attached.
Funding for Evidenced Based Services to Adolescents
If the county received funding for evidenced based services to adolescents, and is requesting the
funding to continue to receive the same funding for the same expansion or created of the evidenced
based county designed program to adolescents, please indicate that above, as well as on the Core Plan
under County Designed.
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CORE SERVICES COUNTY DESIGNED SERVICE
Service Name Mental Health in Schools
Optional services approved as a part of the county's Core Services Plan are approved on an annual basis For
a County Designed Service to be extended beyond one year, this portion of the plan must be submitted and
approved annually' by the State Department
Given that County Designed programs are not standardized across counties, it is important to provide detailed
information as outlined below This information can be use to justify continued funding of the program with the
legislature The information listed below is to be completed for each County Designed Service to be included
in the County(ies)' Core Services Program Plan
1 Describe the service and components of the service, define the goals of the program
Mental Health in SchoolsDay Treatment Services to students with emotional disabilities and
students on the autism spectrum in grades 6-12 Students with emotional disabilities and
students on the autism spectrum will receive services in separate classrooms set up
specifically for their needs
Each student shall
Receive individual or dyad -based "tutorial" sessions in English/Language Arts, Math and
Reading based upon their skill level, as well as their individual learning pace and style.
Receive a minimum of three (3) sessions daily with the student, teacher and/or teaching
assistant to provide direct instruction, review material, reinforce skill development, and
prepare for an exhibition, test or mastery -of -material assessment
Rotate through independent work, teacher -directed tutorials, technology -based activities
and small group reinforcement sessions
Receive curriculum aligned with the Common Core Standards
Receive individual and/or group counseling as prescribed by the student's IEP
Model for Students with Autism. Each student shall participate in
- Discrete Trail Training (DTT)• An intensive 1 1 where students are engaged in trails of
demands which focus on expanding the repertoire of language development
Social Skills Lab A small group opportunity for social skills application utilizing an
interactive activity that requires them to use greetings, requesting, and sharing skills in
order to complete the activity.
Independent Play and Leisure* An independent station that allows students to engage in
an age -appropriate item for a set duration of time to increase their ability to learn a variety
of functionahties and maintain independence
- Natural Environment Teaching (NET): A small group setting in which students have an
opportunity to practice their greetings, requesting, sharing, play, and leisure skills to use
in a less contrived setting.
Activity Schedules: An activity that requires students to independently complete visual
performance and fine motor tasks when guided by a visual schedule in order to prepare
students for an academic or workplace setting.
- Life Skills: An individualized plan of skills that focuses on everyday functional activities
to increase successful home and community generalization.
- Motor Lab: A sequence of progressive skills, which increase fine and gross motor
abilities.
Services shall also include:
- Development, implementation and tracking of Individualized Education Plan 9 (IEP).
- Personalized, tutorial -based target and interactive instructional approaches to meet all
student IEP goals provided by one certified teacher and instructional aide per classroom.
- Classroom utilization of technology to supplement teacher -guided instruction.
Classroom desktop computers are equipped with word recognition and speech -to -text
software, and AiphaSmart keyboards. iPads and large screen calculators are provided as
necessary.
An intensive behavior modification system designed to minimize classroom disruptions
and maximize learning is implemented, supported by positive reinforcement techniques
and student incentives.
- Social skills' training is infused throughout the school day, to teach students the
aptitudes and self-confidence needed to function well interpersonally and interpersonally.
A flexible curriculum, focused on holistically educating challenging students while
conforming to the home district's unique curriculum and instruction standards, is
utilized.
- Renaissance Learning STAR Assessments are used to both monitor progress and inform
daily instruction.
An expansive array of transition services is provided, including the use of a Transition
Planning Inventory; training in financial independence/management and the use of
transportation resources; the development of good work habits; community involvement
for the purposes of career readiness, exposure to occupations/industries, and volunteer
activities; and exploration of and preparation for postsecondary educational
opportunities.
End -of -year outcome measurements relating to pre -and post -text academic achievement, attendance,
behavioral level summary, standardized test scores, and positive trends working LRE and IEP
progress are provided to referral entity -
2 Indicate if a new Trails service detail is necessary for this County Designed Program or that the
service detail is already an option in Tnals
The service detail already exists in Trails ("Mental Health ServicesDay Treatment
Alternative").
3 Define the eligible population to be served
Students in grades 6-12, with emotional disabilities and/or students on the autism spectrum,
who are at risk of out -of -home placement.
4 Define the time frame of the service
Monday through Fnday, 8.30 am — 3 p m
5 Define the workload standard for the program
• number of cases per worker,'
Teacher to Student Ratio ='1 2 5
o number of workers for the program, and
Vanes on need
• worker to supervisor ratio
<6.1
I �
6 Define the staff qualifications for the service, e g , minimum caseworker III or equivalent, see
7 303 17 for guidelines
Bachelor's Degree or higher in a related field with demonstrated teaching experience and
credentialing
7 Define the performance indicators that will be achieved by the service, see 7 303 18
A minimum of 93% of students will transition successfully to their mainstream home school
environment (if applicable)
All students will
- Acquire academic skills in reading and wnting.
Acquire skills in obtaining and managing information, solving problems, thinking
critically, and communicating effectively.
Acquire specific information concerning the principles of the physical and biological
sciences.
Understand specific events and the broader context of social studies, the historical
record of human achievements and failures, and current social issues.
Become effective and responsible contributors to the political decision -making
processes of the community, state, country and world.
Play a greater role in his/her educational environment.
Acquire awareness of career opportunities and to acquire knowledge necessary for
further education.
Acquire an understanding of and the ability to form responsible relationship with a wide
range of people.
Acquire the capacities for playing satisfying and responsible roles in family life.
Acquire the knowledge, habits, and attitudes that promote personal and public health,
both physical and mental.
Acquire the ability and the desire to express himself/herself creatively in one or more of
the arts, as well as in other education disciplines, and to appreciate the creative
expressions of other people.
- Develop an understanding his/her own worth, abilities, potential, and limitations.
Enjoy the process of learning and acquire skills necessary for a lifetime of continuous
learning and adaptation to change.
identify the service provider.
Centennial BOCES DBA Sierra School of Weld County
Define the rate of payment (e g., $250 00 per month).
$72.00/Day (Therapeutic Costs)
Chloe Rempel
From:
Sent:
To:
Cc:
Subject:
Attachments:
Lesley Cobb
Monday, November 16, 2020 8:55 AM
CTB
HS Contract Management
RE: PA -CORE Services Program (No CMS ID)
11.10.20 Revision to Core Service Program Plan.pdf
I apologize. Here is the complete PA that contains a copy of the changes.
Thank you!
Lesley Cobb
Data Analyst
Contract Management and Compliance Supervisor
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
'x(970) 400-6512
(970) 353-5212
®cobbxxlk@weldgov.com
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you
have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
From: Lesley Cobb <cobbxxlk@weldgov.com>
Sent: Monday, November 16, 2020 8:45 AM
To: CTB <CTB@co.weld.co.us>
Cc: HS Contract Management <HS-ContractManagement@co.weld.co.us>
Subject: FW: PA -CORE Services Program (No CMS ID)
Good morning,
Please see the attached PA — Revision to the Core Service Program Plan (Not in CMS).
This is a communication item only related to Tyler #2020-2543.
Thank you!
Lesley Cobb
Data Analyst
Contract Management and Compliance Supervisor
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
1
Greeley, CO 80632
'x'(970) 400-6512
En (970) 353-5212
® cobbxxlk@weldgov.com
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you
have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
From: Karla Ford <kford@weldgov.com>
Sent: Monday, November 16, 2020 8:27 AM
To: Jo McLavey <imclavey@weldgov.com>
Cc: HS Contract Management<HS-ContractManagement@co.weld.co.us>; Don Warden <dwarden@weldgov.com>
Subject: RE: PA -CORE Services Program (No CMS ID)
This pass -around was approved by all five Commissioners. Original coming back through interoffice mail.
Thank you.
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com ::
**Please note my working hours are Monday -Thursday 7:00a.m. 5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Jo McLavey <imclavev@weldgov.com>
Sent: Tuesday, November 10, 2020 1:17 PM
To: Karla Ford <kford@weldgov.com>
Cc: HS Contract Management <HS-ContractManagement@co.weld.co.us>
Subject: PA -CORE Services Program (No CMS ID)
Good afternoon, Karla.
Please find the approved PA- CORE Services Program attached.
No CMS ID
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Make it a great day!
Jo JKcLavey
WFLC Coordinator and Administration Support Specialist
Department of Human Services
315 N 11th Avenue Building A
Greeley, Colorado 80631
970-400-6598
imclavev(aweldoov.com
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
Vision:
The people of Weld County are connected to the resources needed to thrive in the community
and feel safe and empowered.
Mission:
Engaging and partnering with the community to improve the safety, health and well-being of
individuals and families through the delivery of responsive and collaborative services.
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