HomeMy WebLinkAbout20203367.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COOKING MATTERS NO KID
HUNGRY CAMPAIGN AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
ELECTRONICALLY - SHARE OUR STRENGTH
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Cooking Matters No Kid Hungry Campaign between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and Share Our Strength, commencing October 1, 2020, and
ending September 30, 2021, with further terms and conditions being as stated in said
memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the Cooking Matters No Kid
Hungry Campaign between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and Share Our Strength, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign and submit said memorandum of understanding electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of November, A.D., 2020, nunc pro tunc October 1, 2020.
BOARD OF COUNTY COMMISSIONERS
�,,,/ WELD COUNTY, COLORADO
ATTEST: dettif4A)� EXCUSED
Mike Freeman, Chair
Weld County Clerk to the Board
reno, Pro -Tern
Steve
BY:
Sc6tNK. James
AP
Kevin D. Ross
County rney
Date of signature: It /IR /2
cc ; NL.(rG)
I n /23/1O
2020-3367
H L0052
a:an+ract ID #`'la`s7
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark Lawley
Deputy Director
Department of Public Health & Environment
DATE: November 9, 2020
SUBJECT: FY20-21 Cooking Matters/Share Our
Strengths Memorandum of Understanding
Renewal
For the Board's approval is a renewal Memorandum of Understanding between Share Our Strength
and the Weld County Board of County Commissioners for the use and benefit of the Weld County
Department of Public Health and Environment (WCDPHE) for the Cooking Matters program.
Through the support of the Share Our Strength's No Kid Hungry campaign, the WCDPHE will provide
healthy cooking and nutritious food shopping education to low income Weld County residents through
two Cooking Matters Coordinators. The coordinators conduct classes throughout Weld County. The
statewide Cooking Matters Colorado (CMC) program receives funding from several sources, including
private foundations, the State of Colorado and the federal government.
The Health Department is requesting to renew this popular program with CMC to maintain the two
coordinators for Weld County. The funding period begins on October 1, 2020, and concludes on
September 30, 2021. This MOU can be terminated by either party with thirty days written notice.
CMC will provide up to $142,421.58 for this fiscal period, which covers salary and fringe for our CMC
Program Coordinator (1.0 FTE) and a part-time Program Coordinator (0.5 FTE). No additional FTE
will be required. CMC also provides funding for all programmatic related expenses (educational
materials, incentives for program participants, groceries for cooking demonstrations, etc.) The Health
Department continues to be responsible for supervising the positions and providing the computer,
phone, and mileage expenses.
Assistant County Attorney, Karin MacDougal, has reviewed the terms of this Memorandum of
Understanding and determined them to be acceptable.
The Board approved placement of this MOU on the Board's agenda via pass -around dated October
30, 2020.
I recommend approval of this FY20-21 Cooking Matters/Share Our Strengths Memorandum of
Understanding renewal.
2020-3367
pI L OO 5
DocuSign Envelope ID: 71668D23-AA4B-4240-8700-A01AC28FCD26
COOKING I by
MATTERS I
SHARE OUR
STRENGTH
Memorandum of Understanding
This Memorandum of Understanding (MOU) is made on October 1, 2020 by and between Share Our Strength
and Weld County Public Health and Environment.
Cooking Matters is ending childhood hunger by helping families make healthy food choices. Our programs help
parents and caregivers struggling with limited food budgets learn how to shop for and cook healthy, affordable
meals. Cooking Matters is a campaign of Share Our Strength, an organization working to end hunger and
poverty. Cooking Matters Colorado is the Cooking Matters campaign offered throughout the state of Colorado.
Weld County Public Health and Environment works in partnership with the communities they serve, to make
sure all Weld County residence have the opportunity to be health in mind, body and spirit. Weld County Public
Health and Environment provides population -based interventions to improve the health of the entire
community. Weld County Department of Public Health and Environment preserves, promotes and protects the
health and environment of the residence of Weld County.
This MOU is designed to reflect the understandings between Share Our Strength - Cooking Matters Colorado, a
campaign of Share Our Strength, a private non-profit organization offering cooking and nutrition courses to low-
income families, hereinafter CMCO and Weld County Public Health and Environment hereinafter WCPHE.
This MOU will be in effect from October 1, 2020 until September 30, 2021, with opportunity for extension
beyond this date. It shall remain in effect unless terminated by either party with thirty (30) days written notice.
Grant Period and Disbursement of Funds
The funding period begins on October 1, 2020 and concludes on September 30, 2021. CMCO will provide up to
$142.421.58 total for this MOU period.
CMCO will provide $89,684.79 for the salary, inclusive of benefits for a 1 full time CM Program
Coordinator. Additionally, CMCO will provide $52,736.79 for the salary, inclusive of benefits for a 0.5 full time
program coordinator in Weld County.
Upon receipt of invoice from WCPHE, CMCO will provide funds on the following monthly schedule:
Monthly Invoices due at the first of each month, for the previous month's work. First invoice due by November
1, 2020 for $11, 868.46 and will continue to invoice for that amount monthly for the duration of this MOU.
Use of Funds
1
DocuSign Envelope ID: 71668D23-AA4B-4240-8700-A01AC28FCD26
Funds are to be used for purposes related to salary, taxes and benefits for 1 full-time and 1 0.5FTE CM Program
Coordinators from October 1, 2020 until September 30, 2021. Specific project goals, objectives and activities
covered under this agreement are outlined in the Scope of Work.
Scope of Work
WCPHE will be responsible for supervising the CM Program Coordinators with the participation and advisement
of the Share Our Strength Program Manager. The Satellite Partner Director, Kelly Martinez will be responsible
for directly supervising the CM Program Coordinators.
New in FFY21:
Online programming became critical in FFY20 with Coronavirus making in person programming impossible,
during FFY21 education will continue to be delivered through this channel. In support of this new work and
expansion of digital delivery of content additional learning, flexibility for new requests and potential reporting
changes will be required. CMCO appreciates WCPHE responsiveness and flexibility as we continue reaching
families with food skills education in this time of uncertainty.
Current online lessons include: Cooking Matters at the Store and Cooking Matters at Home, 30- and 60 -minute
standalone curriculum that have been adapted into online lessons, with accompanying slides and lesson plans in
response to Coronavirus. Although it is early into the implementation of these online lessons, we anticipate
many learning opportunities, iterations of content and delivery methods in FFY21. During FFY21, series -based
education using online delivery will also be tested. In support of this, we will be focused on evaluating the online
programming experience and considering ways to ensure online programming is as engaging as in -person
programming.
New Format Lessons: In FFY20 Cooking Matters nationally developed and piloted 30- and 60 -minute in -person
lessons in response to listening sessions held with the priority audience members requesting lessons in this
shortened format. In FFY21, these in person shortened lessons will be available for delivery and contribute to
the total reach achieved. More information and training will be available for the delivery of these new format
lessons.
Total reach will be achieved through in person and online programming and will be contingent on public health
and safety recommendations due to Coronavirus.
CM Program Coordinator(s) will be responsible for:
• Reaching approximately 590 participants through online and in person programming offered as
single lessons (new format and CMATS) or in a series (traditional 6 -week or combined new
format lessons).
o 100% being programming targeting Adults, Parents and Families living at or below 200%
of the Federal Poverty Line
o Delivered from October 1, 2020 through September 30th, 2021
o In compliance with CM National Gold Standards. In person programming will average a
class size of 12 and maintaining an 85% graduation rate.
o Programming will be delivered in Weld County.
2
DocuSign Envelope ID: 71668D23-AA4B-4240-8700-A01AC28FCD26
o A minimum of 55% reached being Priority Audience, for overall course, lesson and tour
participants. Priority Audience being defined as a parent or caregiver of children ages 0-5.
• In order to align with CMCO statewide 2021 Fiscal Year Goals, 75% of annual goals outlined above are to
be reached 9 months (by June 30, 2021) into this MOU period.
• Support recruitment, training and program support for regional Cooking Matters Colorado Train -the -
Trainer partners in Weld County that will contribute to the total reach as outlined above. TtT partners
may offer single or series -based education either online or in person. Additional partners to complete
additional courses will be supported.
• Participate in pilots and innovation projects that further support the policy, systems and environment
(PSE) work when and where appropriate.
o PSE activities may include Local Health Champions, Social Marketing, Healthy Retail, Healthy
Pantry work, promotion of the Cooking Matters App, partnership with Culture of Wellness, and
other initiatives as they are introduced around the state
o In partnership with LiveWell Colorado's Gus Schumacher Nutrition Incentive Program (formerly
FINI) grant, annual implementation of Cooking Matters® at the Store with the Farmers Market
addendum is required and is available for online delivery. This addendum is a guided farmers'
market tour that teaches low-income adults to identify and use local produce and other healthy
local foods and to demonstrate how to get the most nutrition and fresh produce shelf -life for
their food dollars. When feasible to support expanded food skills education promotions and
promotion of DUFB at the markets.
• Recruit, train and maintain a large enough volunteer pool to fill each course and tour with qualified
volunteer culinary and nutrition educators and working to train and mentor program graduates into
support volunteer positions.
o Funds for volunteer engagement will be provided at $300 to use at the partner's discretion
(invoiced to CMCO by June 1St 2020), with the goal of recruiting, engaging, training, retaining,
and appreciating volunteers from Weld County.
• Recruiting, verifying, training and retaining enough agency partners to reach, parents and families living
at or below 200% of the Federal Poverty Line through CM courses.
• Participation in other nutrition, health or food -based events to promote Cooking Matters campaign, No
Kid Hungry campaign (NKH), WCPHE and their respective messages
o If other Cooking Matters programming, such as Cooking Matters at the Store events or Cooking
Matters for Child Care Providers, are held in the service area of this position, WCPHE
coordinators will be notified and asked to participate if appropriate.
• Promote NKH tactics and activities, such as sharing info with class participants and agency partners
about summer meals sites, CACFP programs, etc.
• Connect with and participate in other relevant community partnerships/coalitions, such as LiveWell,
Family Resource Center Association and coordinate with SNAP -Ed State and Implementing agencies as
appropriate.
• Work with SNAP -Ed program and Train -the -Trainer locations to prevent duplication of services. For
example, dividing up program locations, participant recruitment, types of programming and outreach to
avoid overlap and confusion among multiple implementing agencies.
• CM Coordinator will participate in required Cooking Matters local and national trainings.
• Participate in required Cooking Matters local and national reporting
We understand that due to public health recommendations and other restrictions related to COVID-19 the
goals outlined above, including reach number for participants and priority audience may not be achieved.
3
DocuSign Envelope ID: 71668D23-AA4B-4240-8700-A01AC28FCD26
These goals have been included in grants for these coordinator positions. We will work with you, our
partner, and funders to reconcile any differences in goals that occur as a result of these unprecedented
circumstances.
Implementation and Expenses
CMCO will provide ongoing training and technical assistance for the WCPHE Programs Director and CM Program
Coordinator for program support and program implementation.
CMCO will reimburse travel expenses at IRS mileage rate and lodging for New Hire training as well as required
Statewide and National conferences.
CMCO will provide all course curriculum, participant healthy food tools, volunteer gifts, grocery cards and bin of
cooking equipment, nutrition tools and Tablets; above and beyond the monthly payments spelled out in this
MOU. CMCO will provide 20 Tablets (with covers and chargers) per location and will remain property of CMCO.
WCPHE will be liable for care and protection of the Tablets per the program equipment agreement, and
responsible for tablet replacement for any reason.
WCPHE will be responsible for the provision of web -based conferencing platform (such as Zoom) to support
online lessons being delivered to Weld County Participants.
CMCO will cover course grocery expenses of up to $50 per participant of 6 -week programming and no more
than $10 per participant in grocery gift card or take-home groceries to each participant in single lessons (CMATS
and new format) for both in person and online lesson. This is above and beyond the quarterly payments spelled
out in this MOU.
Guidelines for grocery purchases are as follows:
• Every household in CMA, CMF, CMP courses will receive take home bags of groceries for classes 1-4 and
6.
• Every household/participant shall receive a $10 gift card after completion of Week 5 grocery store tour,
Cooking Matters at the Store Tours and new format single lessons delivered online or in person
• The course grocery budget is calculated as $50 per person/ per course for all associated grocery
expenses. For example, a course containing 12 participants will have a budget of $600 for the entire
course, including in class food, take home groceries, and the $10 gift card for week 5 lessons.
CMCO will cover Train -the -Trainer course stipends of up to $850 per course and up to $15/participant for single
lessons (CMATS and new format) to support WCPHE partners groceries and materials need for TtT programming
during this MOU period.
WCPHE will supervise CM Program coordinators and offer support for program implementation. Support for all
CM Program Staff will include office space, storage space, phone, computer, internet, copy machine, mileage,
printing, copies, postage and other tools needed to effectively administer the program.
WCPHE is encouraged to share upcoming activities/events related to health and hunger with CMCO for inclusion
in the CMCO and NKH e -newsletters, at least 2 story submissions per MOU year with accompanying photos and
waivers.
4
DocuSign Envelope ID: 71668D23-AA4B-4240-8700-A01AC28FCD26
Monitoring and Reporting
CMCO will monitor program operations under this partnership. As allowable, monitoring will include site visits
by CMCO staff, and on occasion, by funding partners of CMCO, to observe program administration. If the CMCO
Program Staff determines that the program implementation is not at the agreed upon levels, the CMCO Program
Staff may request a written explanation of programmatic progress or expenses at any time.
CMCO Program Manager, will have regular phone contact with WCPHE and make occasional site visits to
determine the effectiveness of the partnership. WCPHE should feel free at any time to contact CMCO Senior
Program Manager with questions or concerns. CMCO will have also regular contact with WCPHE Programs and
CM Program Coordinator to offer on -going training and program support.
CMCO requires data entry on basic course outputs at the completion of each Cooking Matters program/course
(within one week) as well as implementation of the established Cooking Matters participant evaluation system.
CMCO requests Quarterly, PEARS database PSE, Partnership and Coalition entries must be updated in alignment
with CMCO requirements and guidance.
CMCO will request quarterly calls that will require the completion and review of a program evaluation
document to be discussed with coordinator and CMCO manager. "Bi-Annual Team Check -ins" will include
Satellite Partner Director, CM coordinators and CMCO Program Manager.
Upon the departure of CM coordinators as an employee of WCPHE, CMCO may request an Exit Interview with
the departing coordinator.
Other Terms and Conditions
The following terms and conditions also apply:
Cross Promotion: CMCO and WCPHE agree to cross promote programs and include the other party in media
opportunities whenever appropriate using correct language and logo to well represent each agency. Notification
of promoting or media attention will be shared with each partner.
Termination: Share Our Strength reserves the right to terminate this agreement, if in its sole discretion, it
determines that the Satellite Partner has made any misrepresentations, has in any way misappropriated funds
or has done anything inconsistent with this agreement.
The declaration of bankruptcy or a decision to cease operations by Satellite Partner will automatically terminate
this agreement.
Either Party may terminate this agreement upon thirty (30) days written notification to the other Party. Satellite
Partner shall furnish to Share Our Strength all necessary reports completed or in progress through the date of
termination of this agreement.
Any funds provided to the Satellite Partner that are not expended or committed for the purposes of this
partnership, or within the partnership period as described above, will be returned to Share Our Strength.
5
DocuSign Envelope ID: 71668D23-AA4B-4240-8700-A01AC28FCD26
Moreover, Satellite Partner will promptly return unexpended funds if Share Our Strength or Satellite Partner
elects to terminate said agreement as outlined above.
CMCO and WCPHE agree to notify each other of problems or challenges and changes to this agreement in
writing as soon as they arise.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be duly executed by their respective
authorized representatives as of the date signed.
Weld County Public Health and Environment
1555 N. 17th Ave.
Greeley, CO 80631
BOARD OF COUNTY COMMISSIONERS
WELD OUNTY, COLORADO
Steve Moreno, Pro—Tem
ATTEST:
Clerk to
B
Deputy Clerk t
SHARE OUR STRENGTH
rDocuSigned by:
B.i9;D379S .834.8.. _
By: Tom Nelson, President & CEO
Date: 9/14/2020
NOV 1 61020
6
2O 20 - 56.1
Hello