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Home My WebLink About20203150.tiffRESOLUTION RE: APPROVE EXPENDITURE AUTHORIZATION TRADE ADJUSTMENT ASSISTANCE (TAA) WORK PLAN FOR FY19 AND FY20 CASE MANAGEMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Expenditure Authorization Trade Adjustment Assistance (TAA) Work Plan for the FY19 and FY20 Case Management Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Colorado Department of Labor and Employment, commencing October 1, 2020, and ending September 30, 2022, with further terms and conditions being as stated in said expenditure authorization work plan, and WHEREAS, after review, the Board deems it advisable to approve said expenditure authorization work plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Expenditure Authorization Trade Adjustment Assistance (TAA) Work Plan for the FY19 and FY20 Case Management Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Colorado Department of Labor and Employment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said expenditure authorization work plan. cc : I-ISD, RCT(Bc%D) It/03/2O 2020-3150 HR0092 APPROVE EXPENDITURE AUTHORIZATION TRADE ADJUSTMENT ASSISTANCE (TAA) WORK PLAN FOR FY19 AND FY20 CASE MANAGEMENT PROGRAMS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of October, A.D., 2020, nunc pro tunc October 1, 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditAgov . , ;ok, Weld County Clerk to the Board BY: APP Deputy Clerk to the Board o my rney Date of signature: 1O/29/2O Mike Freeman, Chair hi s Steve luloreno, Pro -Tern Kevin D. Ross 2020-3150 HR0092 -TV PRIVILEGED AND CONFIDENTIAL UM DATE: October 13, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Employment Services of Weld County Submission of Expenditure Authorizations Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Departments' Employment Services of Weld County (ESWC) Submission of Expenditure Authorizations. The Colorado Department of Labor and Employment (CDLE) has issued two funding streams under the Notice of Funding Authorization (NFA) for Trade Adjustment Assistance (TAA). These funding streams are identified as WE19- 104_A(TAA) and WE20-004(TAA). FY19 and FY20 TAA Case Management funds allow Employment Services of Weld County (ESWC) staff to provide reemployment and case management services to trade affected workers to support their receiving reemployment trade adjustment assistance under §246 of the Trade Act. The period of performance and funding amount is as follows: 19-104 A FY19 FY19 TAA CASE MANAGEMENT October 1, 2018 to September 30, 2021 $5,515- 20-004 FY20 FY20 TAA CASE MANAGEMENT July 1, 2020 to September 30, 2022 $35,187 Pass -Around Memorandum, October 13, 2020 - CMS 4170 Page 1 2020-3150 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval these Expenditure Authorizations and authorize the Chair to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro-Tem Kevin Ross Approve Schedule Recommendation Work Session Pass -Around Memorandum, October 13, 2020 — CMS 4170 Other/Comments: Page 2 WORK PLAN NFA NWE19-104A(TAA): Local Area: Weld i _ Local Area TAA WORK PLAN i This WORK PLAN is agreed to by the partys' signature below: X For the Local Area bay .p.0 ty W.1 trap ti't rt#,s LNIT CW yW a %,r M- 7 .. =Stilt: 1: <VR• LWDB Chair or Designee Date: X Lora Lawrence Digitally Signed by Lora Lawrence Date: 2020.10 1 3 10:59:09 -06'00' Workforce Center Director or Designee Date: I. WORK PLAN SUMMARY X Cha CC or De�j Date: 2 LULU For Workforce Development Programs /tAcAte erations Director or D - /': nee Date: 21 Oct 20 0 A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW): Does this WORK PLAN include a request for Transfer of Funds. DYES ®NO If YES, complete Section V. NFAU WE- Funding Year Program/ Source Period Performance of Code Famuia CFDA# FAIN # Amount 19-104_A FY19 FY19 TAA CASE October September to 2021 1, 2018 30, 17C9 $5,515 V 17.245 TA -32642 55-A-8 Mod -t9 - 2 MANAGEMENT B. THIS WORK PLAN MODIFICATION IS FOR : Select Appropriate Check Box And Include A Brief Explanation Here: CLICK OR TAP HERE TO ENTER TEXT. CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN CHANGE TO BUDGET CHANGE TO PERFORMANCE OUTCOMES TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V) OTHERCIick or tap here to enter text. (complete all changes in review/track changes/strikethrough mode and II. PROGRAM CONTACTS highlight new information) LOCAL AREA COORDINATOR WDP PROGRAM COORDINATOR WDP LIAISON Name:Tracey Brookover Name:Melissa Pratt Name:Brad Phone or Email:303-318-8840 Roller Phone or Email:970-409-6783 Phone or Email:303-318-8841 WORK PLAN 1.19 02odo - WORK PLAN NFA #WE19-1©4A(TAA): Local Area: Weld III. FUNDING PROVISIONS (C)EC'K n' No changes to previous provisions. Funding provisions included or embedded below: FUNDING PURPOSE The Trade Adjustment Assistance Program (TAA) Program provides a variety of reemployment benefits for workers who have lost their jobs due to foreign competition. PARTICIPANT (WORKER) ELIGIBILITY The worker must have been laid off due to lack of work on or after the impact date and before the expiration date of the employer certification. CO= ENROLLMENT REQUIREMENT A minimum of 50% of TAA participants must be co -enrolled in the WIOA Dislocated Worker or Adult program. Both TAA and WIOA funds may be leveraged, as appropriate, to assist the participant in successful completion of the TAA program, and return to the workforce. Currently USDOL requires a minimum 50% co -enrollment between TAA and WIOA, however, it is expected that this percentage will be increased in the future. USE OF FUNDS Am FUNDS MAY E USED FOR CASE MANAGEMENT SERVICES THAT INCLUDE: Assessment tests ® Skills transferability analysis a Peer counseling ® Development and provision of labor market information • Development of Registered Apprenticeships for enrollment by TAA eligible participants Development of On the job training opportunities for TAA eligible participants Be FUNDS MAY BE USED FOR THE PROVISION OF CASE MANAGEMENT SERVICES THAT INCLUDE: Maintenance and enhancement of electronic case management systems for improved case management services and information Salaries for case managers Training for case managers Equipment and furniture used by case managers Outreach to employed and unemployed TAA eligible workers IV® WORK PLAN X 41. Am WORK PLAN TYPE (SELECT ONE) Annual Compliance Plan is the WORK PLAN and incorporated by reference. Project Plan/Grant proposal is attached as the WORK PLAN. WORK PLAN follows in Section IV, B & C below. WORK PLAN modification follows in Section IV, B&C below and/or Section VI. WORK PLAN 1.19 WORK PLAN NFA #WE19-104A(TAA): Local Area: Weld R. WORK PLAN COMPONENTS (CHECK ALL THAT APPLY) 7. Business Services 1. ❑ Planning ❑ 8. Sector Strategies 2. ❑ Outreach ❑ 9. Career Pathways 3. ■ Partnerships ■ 10. Evaluation 4. ❑ Program Integration ❑ 11. Other:Staff Assisted Services 5. ►.� Service Delivery 1 6. ❑ Work Based Learning C. WORK PLAN COMPONENT OUTLINE DATE RANGE: Click or tap here to enter text. Note: Component rows will automatically expand to fit multiple bullet points Component # Program/Progect —UST AS BULLET Activities POINTS- Estimated Completion *if indicate Date ongoing, "OG" Anticipated -LIST AS BULLET Outcome (s) POINT - 1 2 3 4 _ 5 Reemployment trade reemployment §246 -effected of the Trade workers trade and Act. case adjustment management to support their assistance services receiving under to OG Case include: o o o o o o o o management Information Information Individual (1) assessments; (2) and (3) apply Short-term Employment Comprehensive Development Provision for services such career pre of regarding on statistics training, -vocational the how of counseling, for and following: an to trade available information, individual apply specialized -effected services, for employment training financial workers skills and and and aid, will how needs plan; to WORK PLAN 1.19 WORK PLAN NFA #WE19-104A(TAA): Local Area: Weld Counseling, services, applicable provided o Information and to testing Federal all other trade on and services law effected the placement or workforce provided availability workers. services, program of supportive supportive for under shall any also other services. be 6 7 8 9 10 11 Staff Assisted Services OG Indirect expenses. cost allocations, personnel costs and operating WORK PLAN 1.19 WORK PLAN NFA #WE19-104A(TAA): Lora! Area° Weld V. TRANSFER REQUEST (check one) Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ❑ Tier 3 (Between 76% And 100%) A. REASON FOR REQUEST (SEE PGL WIOA 2017-01) FOR CDLE USE ONLY: TIER 1(CHECK ALL THAT APPLY) Local Area has a documented need to transfer funds in order to respond to market conditions and use resources effectively that is based on labor market information, Worker Readjustment and Retraining Notification (WARN) notices, or one -stop center data. ❑Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults and Dislocated Workers; and ❑Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs. TIER 2 (CHECK A L L THAT APPLY) All Tier 1 items and: Local area is on track to meet priority of service requirements for the Adult program; ❑Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work Experiences, etc.) as part of the plan; and ❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area and to those with barriers to employment. TIER 3 (CHECK ALL THAT APPLY) All Tier 1 and 2 items and: ❑Local area has a documented, significant need to transfer funds; ❑Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple funding streams and program referrals; and Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers. WORK PLAN 1.19 WORK PLAN NFA #WE19-104A(TAA): Local Area: Weld VI. CHARTS (BUDGET & PERFORMANCE) This information will reside in a Workbook, as a separate document from the Workplan, to provide annual and historical data. Grant: Program Code: Funding Year: NFA/WP#: Allocation $ TAA-A 179C FY19 WE19-104_A $5,515 5th Quarter Date Range 6th Quarter Date Range 7th Quarter Date Range 8th Quarter Date Range 10/1/2019- 12/31/2019 Program Total % Expended so $0 1/1/2020- 3/31/2020 4/1/2020- 6/30/2020 $0 $0 $0 $0 $0 7/1/2020- 9/30/2020 9th Quarter Date Range 10th Quarter Date Range 11th Quarter Date Range 12th Quarter Date Range 10/1/2020- 12/31/2020 1/1/2021- 3/31/2021 4/1/2021- 6/30/2021 $0 $0 $0 $0 0% 0% 0% 7/1/2021- 9/30/2021 $0 $5,515 $5,515 100% ifs - . _ - _. ... ) . . ....tiw-.. .... -. PROJECTED PERFORMANCE cHAF T CUM I.ATIVE • • • • * *ono! quqrters only if needed 'd: 5th Date Quarter Ran g e 6th Date Quarter Ran g e 7th Date Quarter Ran g e 8th Date Quarter Ran g e 9th Date Quarter Ran g e 10th Quarter Date Range Quarter Date 11th Range Quarter Date 12th Range 1..,.Y.! l! , I w.wJm .. .'.1. . _ 12/31/2019 10/1/2019- 1/1/2020- 3/31/2020 4/1/2020- 6/30/2020 7/1/2020- 9/30/2020 12/31/2020 10/1/2020- 1/1/2021- 3/31/2021 4/1/2021- 6/30/2021 7/1/2021- 9/30/2021 . P Total Participants carry in (include and New) any 1 1 1 1 1 1 1 1 New Participants % New 0% 0% 0% 0% 0% 0% 0% 0% WORK PLAN 1.19 WORK PLAN NFA ##WE20-004(TAA): Local Area: Weld Local Area TAA WORK PLAN This WORK PLAN is agreed to by the partys' signature below: For the Local Area X O $3U' sync Cy Syivt,i f i ,n50rt ON cn=S,t%ia Robinson email Synw Robinsonelolmar corn Data 2020 10 13 r)9 23 S3 O6fl( LWDB Chair or Designee Date: x Lora Lawrence Digitally signed by Lora Lawrence Date. 2020.10.13 1O58 28 -06'00' Workforce Center Director or Designee Date: I. WORK PLAN SUMMARY Chai C r Des Date:ot * Lt# A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW): For Workforce Development Programs /19,,vio perations Director or De gnee Date: 21 Oct 2020 Does this WORK PLAN include a request for Transfer of Funds. DYES ®NO If YES, complete Section V. NFA# WE- Funding Year Period Performance of Code Amount Forma CFDA# FAIN # Program/Source 20-004 FY20 FY20 TAA CASE MANAGEMENT July September30, 1, 2020 2022 to 17C0 $35,187 Y 17.245 TA -34434 -20 A-8(modoand 1) -55 - B. THIS WORK PLAN MODIFICATION IS FOR : Select Appropriate Check Box And Include A Brief Explanation Here: CLICK OR TAP HERE TO ENTER TEXT CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN CHANGE TO BUDGET CHANGE TO PERFORMANCE OUTCOMES TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V) OTHERCIick or tap here to enter text. (complete all changes in review/track changes/strikethrough mode and highlight new information) II. PROGRAM CONTACTS LOCAL AREA COORDINATOR WDP PROGRAM COORDINATOR WDP LIAISON Name:Tracey Brookover Name:Melissa Phone or Email:303-318-8841 Pratt Name:Brad Phone or Email:303-318-8840 Roller Phone or Email:970-400-6783 WORK PLAN 1.19 aoao .moo WORK PLAN NFA #WE20-004(TAA): Local Area: Weld III. FUNDING PROVISIONS (CHECK ONE) ■ No changes to previous provisions. Funding provisions included or embedded below: FUNDING PURPOSE The Trade Adjustment Assistance Program (TAA) Program provides a variety of reemployment benefits for workers who have lost their jobs due to foreign competition. PARTICIPANT (WORKER) ELIGIBILITY The worker must have been laid off due to lack of work on or after the impact date and before the expiration date of the employer certification. CO- ENROLLMENT REQUIREMENT A minimum of 50% of TAA participants must be co -enrolled in the WIOA Dislocated Worker or Adult program. Both TAA and WIOA funds may be leveraged, as appropriate, to assist the participant in successful completion of the TAA program, and return to the workforce. Currently USDOL requires a minimum 50% co -enrollment between TAA and WIOA, however, it is expected that this percentage will be increased in the future. USE OF FUNDS A. FUNDS MAY BE USED FOR CASE MANAGEMENT SERVICES THAT INCLUDE: • Assessment tests • Skills transferability analysis • Peer counseling • Development and provision of labor market information • Development of Registered Apprenticeships for enrollment by TAA eligible participants • Development of On the job training opportunities for TAA eligible participants B. FUNDS MAY BE USED FOR THE PROVISION OF CASE MANAGEMENT SERVICES THAT INCLUDE: • Maintenance and enhancement of electronic case management systems for improved case management services and information • Salaries for case managers • Training for case managers • Equipment and furniture used by case managers • Outreach to employed and unemployed TAA eligible workers IV. WORK PLAN X A. WORK PLAN TYPE (SELECT ONE) Annual Compliance Plan is the WORK PLAN and incorporated by reference. Project Plan/Grant proposal is attached as the WORK PLAN. WORK PLAN follows in Section IV, B & C below. WORK PLAN modification follows in Section IV, B&C below and/or Section VI. WORK PLAN 1.19 WORK PLAN NFA #WE20-004(TAA): Local Area: Weld B. WORK PLAN COMPONENTS (CHECK ALL THAT APPLY) 1. Planning 7. ❑ Business Services ❑ 2. Outreach 8. Sector Strategies ❑ ❑ 3. Partnerships 9. Career Pathways ❑ ❑ 4. Program Integration 10. Evaluation ❑ ❑ 5. Service Delivery 11. Other:Staff Assisted Services 0 0 6. ❑ Work Based Learning C. WORK PLAN COMPONENT OUTLINE DATE RANGE: Click or tap here to enter text. Note: Component rows will automatically expand to fit multiple bullet points Component # Program/Progect Activities —LIST AS BULLET POINTS- Estimated Completion Date *If ongoing, indicate "06" Anticipated Outcome -LIST AS BULLET POINTS- (s) 1 2 3 4 5 Reemployment and case management services to trade -effected workers to support their receiving reemployment trade adjustment assistance under §246 of the Trade Act. OG Case management services include: o (1) Comprehensive assessments; o (2) Development and o (3) Provision o Information apply for such o Information o Short-term pre o Individual career o Employment for trade -effected workers will and specialized skills and of an individual employment of the following: regarding available training and training, on how to apply for financial aid, -vocational services, counseling, statistics information, and needs plan; how to WORK PLAN 1.19 WORK PLAN NFA ##WE20-004(TAA): Local Area: Weld o Information on the availability of supportive services. Counseling, testing and placement services, supportive services, and other services provided for under any other applicable Federal law or workforce program shall also be provided to all trade effected workers. 6 7 8 9 10 11 Staff Assisted Services OG Indirect cost allocations, personnel costs and operating expenses. WORK PLAN 1.19 WORK PLAN NFA #WE20-004(TAA): Local Area: Weld V. TRANSFER REQUEST [check one) Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ❑ Tier 3 (Between 76% And 100%) A. REASON FOR REQUEST (SEE PGL WIOA 2017-01) N/A FOR CDLE USE ONLY: TIER 1(CHECK ALL THAT APPLY) Local Area has a documented need to transfer funds in order to respond to market conditions and use resources effectively that is based on labor market information, Worker Readjustment and Retraining Notification (WARN) notices, or one -stop center data. ❑Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults and Dislocated Workers; and ❑Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs. TIER 2(CHECK ALL THAT APPLY) All Tier 1 items and: Local area is on track to meet priority of service requirements for the Adult program; ❑Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work Experiences, etc.) as part of the plan; and ❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area and to those with barriers to employment. TIER 3 (CHECK ALL THAT APPLY) All Tier 1 and 2 items and: ❑Local area has a documented, significant need to transfer funds; ❑Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple funding streams and program referrals; and Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers. WORK PLAN 1.19 WORK PLAN NFA #WE20-004(TAA): Local Area: Weld VI. CHARTS (BUDGET & PERFORMANCE) This information will reside in a Workbook, as a separate document from the Workplan, to provide annual and historical data. Grant: TAA use additional quarters only if needed Funding Year: FY20 N FA/W P#: Allocation $ W E 20 004 , . $35,187 1st through 5th Quarter Date Range 6th Quarter Date Range 7th Quarter Date Range 8th Quarter Date Range 9th Quarter Date Range Program Code(s): Date Range: 7/1/2020- 9/30/2021 10/1/2021- 12/31/2021 1/1/2022- 3/31/2022 4/1/2022- 6/30/2022 7/1/2022- 9/30/2022 Admin $0 $0 $0 $0 $0 17C0 Program $0 $8,800 $17,600 4 $26,400 $35,187 Total $0 $8,800 $17,600 $26,400 $35,187 % Expended 0% 25% 50% 75% 100% • ROJECTED PERFORMANCE CHART -CUMULATIVE w _ 1st through 5th Date Quarter Range 6th Date Quarter Range 7th Date Quarter Range 8th Date Quarter Range 9th Date Quarter Range 7/1/2020- 9/30/2021 10/1/2021- 12/31/2021 1/1/2022- 3/31/2022 4/1/2022- 6/30/2022 7/1/2022- 9/30/2022 Total Cumulative Participants (include any carry in and New) 1 1 1 1 2 New Cumulative Participants 0 0 0 1 1 WORK PLAN 1.19 New Contract Request Entity Information Entity Name* Entity 1D* COLORADO DEPARTMENT OF LABOR & @00010497 EMPLOYMENT Contract Name * EXPENDITURE AUTHORIZATION (TRADE ADJUSTMENT ASSISTANCE) Contract Status CTB REVIEW Contract ID 4170 Contract Lead* CULLINTA ❑ New Entity? Parent Contract ID Requires d YES Contract Lead Email Department Project # CuIlinta@@ca.weld.co.us;cobb xxlkOco.weld.co.us Contract Description* EXPENDITURE AUTHORIZATONS 19-104_A, FY19 TAA CASE MANAGEMENT, 10/01/18-09/30/21, $5,515 20-004, FY20 TAA CASE MANAGEMENT, 07/01/20-09/30/22, $35,187 Contract Description 2 PA ROWING THROUGH NORMAL PROCESS FOR APPROVAL. ETA TO CTB 10/15/20. Contract Type* GRANT Amount* 540,702.00 Renewable* NO Automatic Renewal Grant !GA Department HUMAN SERVICES rr Email CM- HuntartServices@weldgov.co m Department Head Email CM-HumanServices- DeptHead@weIdgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@NJ'ELDG OV.COM Requested BOCC Agenda Date* 10/28/2020 Due Date 10/24/2020 Will a work session with BOCC be required? * NO Does Contract require Purchasing Dept. to be included? if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasin Approval Process Department Head JAMIE ULRICH DH Approved Date 100/14"2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 10/21/2020 Tyler Ref # AG 102120 Originator CULLINTA Review Date* 07/30/2021 Committed Delive Contact Type Contact Email Finance Approver CHRIS D'OVJDIO Renewal Date Expiration Date* 09'30/2021 Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 10,'16/2020 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 10/19/2020 Hello