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Home My WebLink About20201885.tiffRESOLUTION RE: APPROVE TASK ORDER CONTRACT AMENDMENT #3 FOR AIR QUALITY PROGRAM AND AUTHORIZE CHAIR TO SIGN AND ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Task Order Contract Amendment #3 for the Air Quality Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2020, and ending June 30, 2021, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Task Order Contract Amendment #3 for the Air Quality Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign and electronically submit said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of June, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Cam(de.., Mike Freeman, Chair Weld County Clerk to the Board BY: Plizr" Steve . / Deputy Clerk to the Board APP' • ED A ounty ' orney Kevin D. Ross Date of signature: o6A5/?o GC:H ra,) O$/oHf ao 2020-1885 HL0052 C-Ond,ela-e-f 3711 Memorandum TO: Mike Freeman, Chair Board of County Commissioners FROM: Mark Lawley Deputy Director Department of Public Health & Environment DATE: June 10, 2020 SUBJECT: CDPHE Air Quality Program Task Order Contract Amendment #3 For the Board's approval is a continuation contract for the Air Quality Program between the Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). For 25+ years, the Health Department has contracted with the CDPHE to perform air quality - related functions on their behalf in Weld County. Under the provisions of this task order, the WCDPHE will operate an air quality monitoring network (particulate and gaseous), conduct inspections and provide enforcement guidance concerning stationary sources, issue or deny open burning permits, and respond to complaints. For these services, the WCDPHE will receive an amount not to exceed $108,431.61, of which $19,934.86 is federal funding and $88,496.75 is state funding. The Task Order term is July 1, 2020, through June 30, 2021. Assistant County Attorney, Karin MacDougal, has reviewed the terms of this contract and determined them to be acceptable. The Board approved placement of this contract amendment on the Board's agenda via pass -around dated June 8, 2020. I recommend approval of this continuation contract for Weld's Air program with CDPHE. 016/A 2020-1885 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 TASK ORDER AMENDMENT #3 SIGNATURE AND COVER PAGE(S) State Agency: Colorado Department Of Public Health and Environment 4300 Cherry Creek Drive South Denver, Colorado 80246 Original Contract Number: 18 FAAA 100496 Contractor: Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment, 1555 North 17th Avenue, Greeley, CO 80631 Amendment Contract Number: 2018*100496 Amendment #3 Contract Performance Beginning Date: The later of the Effective date or July 1, 2017 Current Contract Expiration Date: June 30, 2021 CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Number Federal Funding Amount State Funding Amount Other Funding Amount Term (dates) Total Original Contract 18 FAAA 100496 $21,534.30 $89,213.40 $0.00 7/1/17-6/30/18 $110,747.70 Amendment #1 19 FAAA 108583 $19,936.92 $87,647.10 $0.00 7/1/18-6/30/19 $107,584.02 Amendment #2 2018*100496 Amendment #2 $18,760.77 $92,873.76 $0.00 7/1/19-6/30/20 $111,634.53 Amendment #3 2018*100496 Amendment #3 $19,934.86 $88,496.75 $0.00 7/1/20-6/30/21 $108,431.61 Current Contract Maximum Cumulative Amount $438,397.86 Page 1 of 4 Amendment Contract Number: 2018* 100496 Amendment #3 Ver 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 SIGNATURE PAGE THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. CONTRACTOR Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) for the use and benefit of the Weld County Department of Public Health and Environment , —DocuSigned by: tit 'Vti Lwta A, E9446-7D642AE4A7... By: Signature Mike Freeman Name of Person Signing for Contractor Chair, Board of Commissioners Title of Person Signing for Contractor 2020-06-22 Date: STATE OF COLORADO Jared S. Polls, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director ,—DocuSigned by: but. AittAxurtk, " — ra70.v1A7unru... _ By: signature Lisa McGovern Name of Executive Director Delegate Procurement & Contracts Section Director Title of Executive Director Delegate Date: 2020-06-22 In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD Travis Yoder DocuSigned by: By: g ignature C4 Name of State Controller Delegate Controller Title of State Controller Delegate 2020-06-23 Contract Effective Date: -- Signature and Cover Pages End -- Page 2 of 4 Amendment Contract Number: 2018* 100496 Amendment 83 Ver. 27.01.20 OO*D0-Ici DocuSign Envelope ID: 8OE13225-4431-4874-9101-132737BDD660 1. PARTIES This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown under the State Controller Signature. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown under the State Controller Signature or July 1, 2020, whichever is later, and shall terminate on the termination of the Contract or June 30, 2021, whichever is earlier. 4. PURPOSE The Parties entered into the agreement to perform air pollution monitoring activities, including inspections, complaint response, open burning permits, gaseous monitoring, air toxic monitoring, particulate monitoring, and stationary and mobile sources Chlorofluorocarbon (CFC) monitoring. The Parties now desire to renew for an additional term and change current Contract Maximum Total for the following reason: to extend for an additional term. 5. MODIFICATIONS The Contract and all prior amendments thereto, if any, are modified as follows: A. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown on the Signature and Cover Page for this Amendment. Page 3 of 4 Amendment Contract Number: 2018* 100496 Amendment #3 Ver 27.01.20 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 5-4431-4874-9101-132737BDD660 B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. C. The Parties now agree to modify Exhibit, F, Statement of Work, of the agreement. Exhibit, F, Statement of Work, is deleted and replaced in its entirety with Exhibit, F Statement of Work, attached to this Amendment for the following reason: renewal. D. The Parties now agree to modify Exhibit, G, Budget, of the agreement. Exhibit, G, Budget, is deleted and replaced in its entirety with Exhibit, G, Budget, attached to this Amendment for the following reason: renewal. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Page 4 of 4 Amendment Contract Number: 2018* 100496 Amendment #3 Ver 27.01.20 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F STATEMENT OF WORK To Original Contract Number 2018 FAAA 100496 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Project Description: This project serves to allow the Contractor to perform the following air pollution activities acting as a delegated agent of the Air Pollution Control Division (APCD): Conducting inspections, records review and compliance evaluations of sources of air pollution emissions; Responding to and investigating stationary source complaints; Administering an open burning permit program; Conducting routine and complaint inspections to comply with the chlorofluorocarbon (CFC) Program; Conducting air monitoring site visits to perform operation, maintenance and repairs on gaseous analyzers, meteorological sensors, air toxics samplers and particulate samplers. This is an environmental project that will benefit the citizens of the state of Colorado by determining compliance with the Clean Air Act and Colorado Air Quality Control Commission regulations to protect public health. Reducing pollution and improving air quality is a key part of the strategic plan for the Colorado Department of Public Health and Environment, with a vision of making Colorado the healthiest state with the highest quality environment. This project is one part of an ongoing statewide effort to accomplish this vision. II. Definitions: 1. APCD - Air Pollution Control Division 2. CDPHE - Colorado Department of Public Health and Environment 5. CFR - Code of Federal Regulations 6. COC - Chain -of -Custody 5. EPA - U.S. Environmental Protection Agency 6. FDS/COC - Filter Data Sheet/Chain of Custody form 7. GMMU — Gaseous and Meteorological Monitoring Unit in APCD 8. GRIMM or GRIMM EDM 180 - Continuous particulate sampler. 9. Hi -Vol - PM10 filter based monitors with a high volume flow rate (1.132 m3/min or 1132 LPM) 10. ID - Filter identification number 11. Low -Vol - Low -Volume filter samplers, refers to the flow rate of the monitoring instrument (16.7 LPM) 12. LPM - Liters per minute 13. LSD - Laboratory Services Division -Air Resources Laboratory 14. NMOC - Non -methane organic compounds 15. PM - Particulate Matter 16. PM2.5 - Particulate matter or particles in ambient air less than two point five (2.5) micrometers in aerodynamic diameter 17. PM10 - Particulate matter or particles in ambient air less than ten (10) micrometers in aerodynamic diameter 18. PMU — Particulate Monitoring Unit in APCD 19. PSFE - Particulate Sampling Field Envelopes, which also serves as the COC form for each PM10 sample 20. SASS - A speciation monitor from MetOne Instruments Inc. that samples for PM2.5 mass and trace metals via (Na to Pb) in one channel and PM2.5 sulfate, nitrate and other ions nitrate ions in another channel. 21. SOP - Standard Operating Procedure 22. URG 3000 N - A speciation monitor from University Research Glass that samples for PM2.5 carbon species. III. Work Plan: Goal: To improve and protect the air quality in Colorado through the development and implementation of cost-effective and efficient air pollution control measures that are consistent with the requirements of state and federal law. Page 1 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F Objective #1: (Stationary Sources) No later than the expiration date of this contract, the Contractor shall inspect stationary sources in Colorado for compliance with applicable statutes, emission control regulations and emission permit conditions. Primary Activity #1 The Contractor shall conduct inspections. Sub -Activities #1 1. The Contractor shall conduct the total number of inspections as stated in the Budget for compliance. a. The current inspection list can be found in the CACTIS database, which can be accessed at https://remote.dphe.state.co.us/RD Web/Pages/en- US/login.aspx?ReturnUrl=/RDWeb/Pages/en-US/Default.aspx Changes to the list may occur during the contract year without modifying the contract so long as the change is for an equivalent source type (e.g. minor source for minor source) and the Division approves the change prior to adjusting the list. 2. The Contractor shall recommend enforcement of sources. 3. The Contractor shall provide surveillance of sources. 4. The Contractor shall investigate complaints within the Contractor's jurisdiction as appropriate. a. The Contractor shall perform site visits to the location of the complaint. b. The Contractor shall enter all complaints into the Stationary Source Program's CACTIS database using VMware View Client software (previously installed with the Contractor) noting: i. the date of the complaint, ii. source of the complaint, iii. the complainant's information, iv. subsequent investigation of the complaint, and v. resolution of the complaint. c. The Contractor shall pursue enforcement actions when dictated by inspections or complaint investigations. i. All data and information gathered by the Contractor that shows the source may be violating any applicable statute, air quality control regulation, or permit condition shall be transmitted to APCD electronically by the Contractor for review and follow up by APCD. ii. APCD will work with the Contractor in the issuance of all Compliance Advisories, Notices of Violation (NOV), Compliance Orders, or Early Settlement Agreements as appropriate. 5. The Contractor shall provide air pollutant emission notice forms and emission permit application forms to sources within their appropriate area(s). a. These forms can be downloaded from the APCD's website at https://www.colorado.gov/pacific/cdphe/apen-and-permitting-guidance and are incorporated and made part of this contract by reference. b. The Contractor shall transmit completed forms to the APCD Field Services Contract Coordinator. Primary Activity #2 The Contractor shall review permit requests from individuals to open burn. Sub -Activities #2 The Contractor shall issue or deny permits to open burn to individuals within the Contractor's jurisdiction. Primary Activity #3 The Contractor shall conduct training as required for performance of the activities above. Objective #2: (Air Monitoring) No later than the expiration date of this contract, support air quality compliance through monitoring of air pollutants. Primary Activity #1 The Contractor shall conduct gaseous air monitoring. Sub -Activities #1 1. The Contractor shall conduct routine site visits. 2. The Contractor shall conduct non -routine site visits. 3. The Contractor shall conduct troubleshooting. Page 2 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F 4. The Contractor shall complete training. The Contractor shall conduct meteorological monitoring. Primary Activity #2 1. The Contractor shall conduct routine site visits. Sub -Activities #2 2. The Contractor shall conduct non -routine site visits. 3. The Contractor shall conduct troubleshooting. 4. The Contractor shall complete training. The Contractor shall conduct air toxics monitoring. Primary Activity #3 1. The Contractor shall conduct routine site visits. Sub -Activities #3 2. The Contractor shall conduct non -routine site visits. 3. The Contractor shall conduct troubleshooting. 4. The Contractor shall complete training. The Contractor shall conduct continuous particulate monitoring. Primary Activity #4 1. The Contractor shall conduct routine site visits. Sub -Activities #4 2. The Contractor shall conduct non -routine site visits. 3. The Contractor shall conduct troubleshooting. 4. The Contractor shall complete training. The Contractor shall conduct filter particulate monitoring. Primary Activity #5 1. The Contractor shall conduct routine site visits. Sub -Activities #5 2. The Contractor shall conduct non -routine site visits. 3. The Contractor shall conduct troubleshooting. 4. The Contractor shall complete training. The Contractor shall conduct PM2.5 speciation monitoring. Primary Activity #6 1. The Contractor shall conduct routine site visits. Sub -Activities #6 2. The Contractor shall conduct non -routine site visits. 3. The Contractor shall conduct troubleshooting. 4. The Contractor shall complete training. Objective #3: (CFC Program) No later than the expiration of this contract, evaluate compliance with AQCC Regulation No. 15. Primary Activity #1 The Contractor shall conduct inspections. 1. The Contractor shall conduct inspections of stationary source air conditioning sites that are subject to the regulation. 2. The Contractor shall conduct inspections of stationary source refrigeration equipment sites that are subject to the regulation. Sub -Activities #1 3. The Contractor shall conduct inspections of stationary source technician facilities that are subject to the regulation. 4. The Contractor shall conduct inspections of motor vehicle air conditioning and refrigeration repair shops that are subject to the regulation. 5. The Contractor shall conduct inspections of motor vehicle salvage facilities that are subject to the regulation. 6. The Contractor shall investigate complaints that require follow-up inspections. Page 3 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 5-4431-4874-9101-132737BDD660 EXHIBIT F 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates. Standards and Requirements Objective 1: Stationary Sources 1. The Contractor shall provide compliance assistance to verify that the sources comply with AQCC Regulation No. 3, https://www.colorado.gov/pacific/cdphe/aqcc-regs, which is incorporated and made part of this Contract by reference. 2. Air pollutant emission notice forms and emission permit application forms are available from the APCD website https://www.colorado.gov/pacific/cdphe/apen-and-permitting-guidance, which is incorporated and made part of this contract by reference. 3. The Contractor shall assist the division in any enforcement actions related to their sources. 4. Contractor shall perform site visits to the air pollution emission sources to fulfill the inspection requirements for the current contract year. 5. The Contractor shall verify that employees who provide odor and opacity violation inspections attend the required certification sessions provided by APCD during the contract period in accordance with the Stationary Sources Program Training Plan. 6. The Contractor shall verify to the extent practicable, a State Certified Opacity and Odor Observer is on staff at all times. 7. Inspections and inspection reports shall be of Full Compliance Evaluation quality, as described in EPA's Clean Air Act Stationary Source Compliance Monitoring Strategy, July, 2014. The most recent version of this document was sent via e-mail to the Contractor. 8. All inspections shall be submitted using Microsoft (MS) Word 2000® software or subsequent newer versions of this software. 9. The Contractor shall issue burn permits according to policies issued by APCD in connection with the enforcement and administration of the Air Quality Control Commission's Regulations Nos. 1 through 9 https://www.colorado.gov/pacific/cdphe/aqcc-regs concerning air pollution emission permits and open burning permits, which is incorporated and made part of this Contract by reference. 10. All monthly reports for the Field Services Unit shall be submitted electronically in a format specified by APCD. 11. APCD reserves the right to modify procedures for the enforcement of the applicable regulations consistent with policy statements issued by APCD and to provide forms to be used to implement said policy. 12. To enable the Contractor to execute the duties as specified in this Contract, the Contractor is hereby delegated authority to enter with the consent of the property owner or with a warrant, to public or private property to make inspections, conduct tests, or examine books and records. 13. In the event that a warrant is required to gain access to the property, the Contractor shall notify APCD and obtain written approval prior to making application for a search warrant to the court. Objective 2: Air monitoring 1. The Contractor shall perform work in accordance with the APCD Technical Services Program Quality Assurance Project Plan and associated Standard Operating Procedures, available on the Colorado Air Quality website at https://www.colorado.gov/airquality/tech_doc_repository.aspx and are incorporated and made part of this contract by reference. 2. The Contractor shall perform work in accordance with the following which are incorporated and made part of this contract by reference: a. CFR Title 40 Part 50. http://www.ecfr.gov/cgi-bin/text- idx?tpl=/ecfrbrowse/Title40/40cfr50 main 02.tpl b. CFR Title 40 Part 58. http://www.ecfr.gov/cgi-bin/text- idx?tp1=/ecfrbrowse/Title40/40cfr58 main 02.tpl 3. The Contractor shall perform work on analyzers in accordance with manufacturer Operator/User Manuals. Page 4 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8OE13225-4431-4874-9101-132737BDD660 EXHIBIT F 4. All employees that provide maintenance to air monitoring systems shall be trained following APCD SOPs and manufacturer manuals. 5. The Contractor shall notify the APCD GMMU or PMU within 24 hours, on business days, of any analyzer/sensor/sampler malfunctions or other critical problem by phone. a. Issues shall be documented on site log forms. b. Additional documentation can be sent by email. 6. The Contractor shall conduct gaseous air monitoring for ozone and carbon monoxide: a. Location: Weld County Tower site. b. The APCD will provide local operator training, log sheets/forms, analyzer and site operational supplies and expendables (i.e. analyzer filters and cleaning supplies). c. Routine visits: i. One visit during each calendar week; ii: Perform a site inspection during each site visit; iii. Perform SOP -required maintenance on analyzers, supporting equipment and site; iv. Document all site visit information on the site log forms; v. The Contractor shall Enter "Message to Central" into the data logger for every site visit. The message shall begin with the word "Weekly" and contain a brief description of the work performed at the site and notes regarding any significant findings or operational malfunction observed at the site. c. Non -routine site visits: i. As -needed, on request from APCD; ii. As needed, to perform repairs; iii. Document all site visit information on the site log forms. d. Troubleshooting: i. Provide troubleshooting support via telephone or email; ii. Perform equipment fault troubleshooting in consult with the GMMU Technical Staff; iii. Perform minor repairs (i.e. sample line, leaks, filters, fans, software resets); iv. Coordinate with the APCD GMMU on major repairs (i.e. boards, cells, detectors). e. Training: i. The Contractor shall attend all instructional trainings as provided by the APCD; ii. The Contractor shall notify APCD's GMM Supervisor or GMM Technical Lead when new employees and interns are to be trained for work under this work plan. 7. The Contractor shall conduct meteorological monitoring for wind speed, wind direction, and temperature: a. Location: Weld County Tower site. b. The APCD will provide local operator training, log sheets/forms, site operational supplies and expendables (i.e. cleaning supplies). c. Routine visits: i. One visit during each calendar week; ii: Perform a site inspection during each site visit; iii. Perform SOP -required maintenance on analyzers, supporting equipment and site; iv. Document all site visit information on the site log forms; v. The Contractor shall Enter "Message to Central" into the data logger for every site visit. The message shall begin with the word "Weekly" and contain a brief description of the work performed at the site and notes regarding any significant findings or operational malfunction observed at the site. c. Non -routine site visits: i. As -needed, on request from APCD; ii. As needed, to perform repairs; iii. Document all site visit information on the site log forms. d. Troubleshooting: i. Provide troubleshooting support via telephone or email; Page 5 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F ii. Perform equipment fault troubleshooting in consult with the GMMU Technical Staff; iii. Perform minor repairs (i.e. sensors, sensor lines); iv. Coordinate with the APCD GMMU on major repairs (i.e. sensor boards). e. Training: i. The Contractor shall attend all instructional trainings as provided by the APCD; ii. The Contractor shall notify APCD's GMM Supervisor or GMM Technical Lead when new employees and interns are to be trained for work under this work plan. 8. The Contractor shall conduct air toxics monitoring for NMOCs and carbonyls: a. Location: Platteville/South Valley Middle School site. b. Receive new sample supplies and ship collected samples to a designated laboratory. c. The APCD, or a designated laboratory, will provide local operator training, sample sheets/forms, sample calendar/schedule, sampler and site operational supplies and expendables (i.e. canisters, cartridges). d. Collect a minimum of 90% valid NMOC canister and carbonyl cartridge samples and associated data on the scheduled sampling days each calendar quarter. This collection rate will take into consideration sampler malfunctions or extreme weather. e. Routine visits: i. One visit between each scheduled sample; ii: Follow the EPA national every -sixth -day sampling schedule as provided by APCD or the designated analytical laboratory; iii. Recover NMOC canister and carbonyl samples; iv. Set up new NMOC canister and carbonyl cartridge samples; v. Download all VOC and carbonyl run data; vi. Perform a site inspection during each site visit; viii. Perform SOP -required maintenance on samplers, supporting equipment and site; viii. Document all site visits, work, observations and concerns on the sample custody forms and in the on -site log book.. f. Non -routine site visits: i. As -needed, on request from APCD; ii. As needed, to perform repairs; iii. Document all site visit information in the site log book. g. Troubleshooting: i. Provide troubleshooting support via telephone or email; ii. Perform equipment fault troubleshooting in consult with the GMMU Technical Staff; iii. Perform minor repairs (i.e. sample line, leaks, filters, fans, software resets); iv. Coordinate with the APCD GMMU on major repairs (i.e. boards, cells, detectors). h. Training: i. The Contractor shall attend all instructional trainings as provided by the APCD; ii. The Contractor shall notify APCD's GMM Air Toxics Technical Lead or GMM Supervisor when new employees and interns are to be trained for work under this work plan. 9. The Contractor shall conduct continuous particulate air monitoring for PM2.5 using a GRIMM: a. Location: Greeley Hospital site. b. The APCD will provide local operator training, log sheets, sampler and site operational supplies and expendables (i.e. sampler filters and cleaning supplies). c. Routine visits: i. One visit during each calendar week; ii: Perform a site and sampler inspection during each site visit; iii. Document all site visit information on the APCD-provided "Sampler Verification Form". d. Non -routine site visits: Page 6 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F i. As -needed, on request from APCD; ii. As needed, to perform repairs; iii. Within 1 -week of repair parts being obtained; iv. Document all site visit information on the site log forms and APCD-provided "Sampler Verification Form". e. Troubleshooting: i. Provide troubleshooting support via telephone or email; ii. Perform equipment fault troubleshooting in consult with the PMU Technical Staff; iii. Perform minor repairs (e.g, leaks, software resets); iv. Coordinate with the APCD PMU on major repairs (i.e. boards, cells, detectors). f. Training: i. The Contractor shall attend all instructional trainings as provided by the APCD; ii. The Contractor shall notify APCD's PM Supervisor when new employees and interns are to be trained for work under this work plan. 10. The Contractor shall conduct filter particulate air monitoring for PM2.5 using a low-vol sampler: a. Location: Platteville/South Valley Middle School site. b. The APCD will provide local operator training, log sheets, sampler and site operational supplies and expendables (i.e. sampler filters and cleaning supplies). c. Routine visits: i. Two visits during each calendar week; ii: Follow the EPA national every -sixth -day sampling schedule as provided by APCD or the designated analytical laboratory; iii. Install tare filters; iv. Program the start data; v. Retrieve sampled filters; vi. Record the final sample run data after sampling has been completed on the APCD provided FDS/COC form; vii. Ship sampled filters and data via FedEx Overnight to the designated laboratory once every two weeks using the supplies provided by the APCD; viii. ix. Perform a site and sampler inspection during each site visit; ix. Perform the "Every 4 -Week Verification Procedures" as described in the SOPs; x. Record all pertinent data on the APCD provided Sampler Verification Form; xi. Inspect the continuous in -line filters and change any filter when it appears dark gray or black in appearance. At a minimum filters shall be replaced at least once every six months; xii. Perform other SOP -required maintenance on samplers, supporting equipment and site; d. Non -routine site visits: i. As -needed, on request from APCD; ii. As needed, to perform repairs; iii. Document all site visit information on the Sampler Verification form. e. Troubleshooting: i. Provide troubleshooting support via telephone or email; ii. Perform equipment fault troubleshooting in consult with the APCD PMU Technical Staff; iii. Perform minor repairs (i.e. sample line, leaks, filters, fans, software resets); iv. Coordinate with the APCD PMU on major repairs (i.e. boards, sensors). f. Training: i. The Contractor shall attend all instructional trainings as provided by the APCD; ii. The Contractor shall notify APCD's PMU Supervisor when new employees and interns are to be trained for work under this work plan. 11. The Contractor shall conduct PM2.5 speciation sampling: a. Location: Platteville/South Valley Middle School site. Page 7 of 11 Amendment Contract Number 2018*100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 5-4431-4874-9101-132737BDD660 EXHIBIT F b. The APCD will provide local operator training, log sheets, sampler and site operational supplies and expendables (i.e. sampler filters and cleaning supplies). c. Routine visits: i. One visit between each sample day; ii: Follow the EPA national every -sixth -day sampling schedule as provided by APCD or the designated national analytical laboratory; iii. Install 3 sets of tare filters into three different sampling modules; iv. Program the start data into the SASS sampler; v. Program the start data into the URG 3000 N sampler; vi. Retrieve sampled filters; vii. Ship the three modules containing sampled filters and data via UPS overnight to the contracted national laboratory once every six days as per the federal EPA Speciation sampling calendar using the supplies provided by the laboratory; viii. Record all pertinent data on the laboratory -provided PM2.5 CSN Custody and Field Data Forms; ix. Perform a site and sampler inspection during each site visit; x.. Perform a monthly verification of the instrument as specified in the SOPs; xi. Perform other SOP -required maintenance on samplers, supporting equipment and site; d. Non -routine site visits: i. As -needed, on request from APCD; ii. As needed, to perform repairs; iii. Document all site visit information on the sample forms. e. Troubleshooting: i. Provide troubleshooting support via telephone or email; ii. Perform equipment fault troubleshooting in consult with the APCD PMU Technical Staff; iii. Perform minor repairs (i.e. sample line, leaks, filters, fans, software resets); iv. Coordinate with the APCD PMU on major repairs (i.e. boards, sensors). f. Training: i. The Contractor shall attend all instructional trainings as provided by the APCD; ii. The Contractor shall notify APCD's PMU Supervisor when new employees and interns are to be trained for work under this work plan. Objective 3: CFC Program 1. The Contractor shall evaluate compliance with the Air Quality Control Commission (AQCC) Regulation No. 15 https://www.colorado.gov/pacific/cdphe/aqcc-regs which is incorporated and made part of the Contract by reference 2. The Contractor shall perform inspections at sites listed in the CFC application at https://cdphe- cfc.appspot.com/, as well as at any newly identified sites. 3. The Contractor may select sites in order to fulfill the total number of hours of CFC Activities stated in the Budget. 4. The Contractor shall notify APCD in writing of all complaints received. 5. The Contractor shall communicate with APCD to create a list of new source identification (NSID) sites. 6. With the exception of complaints, inspections of motor vehicle air conditioning repair shops shall be conducted by the Contractor from July — September and April — June. 7. Inspections of motor vehicle salvage facilities shall be conducted by the Contractor throughout the contract year. 8. All employees who conduct stationary and mobile sources CFC inspections shall be trained either by the APCD or by a local agency inspector trained by the APCD. All training related to CFC shall be pre -approved in writing by the APCD's CFC program and shall be devoted to CFC related work. a. Types of training may include: Industry sponsored events, APCD oversight inspections, field training, or other APCD sponsored training. b. CFC program staff will provide additional assistance as needed. Page 8 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F c. The Contractor shall notify the CFC program staff when temporary employees and interns are to be utilized for CFC inspections. When possible, the CFC program shall be notified in writing prior to the employment of such individuals. 9. The CFC database requires the direct input of data from county inspections. Staff will continue to be trained on the use of the CFC database as part of their contract hours. All routine and complaint -related CFC inspections shall be entered into the CFC database by county staff when completed. 10. The final report shall include a summary of the reports previously submitted to the State as required by this Contract. Expected Results of Activity(s) To successfully monitor and regulate sources of air pollution emissions and ensure compliance with AQCC and EPA regulations to protect air quality in Colorado. Measurement of Expected Results Objective 1: Stationary Sources 1. Monthly reports of activities using the form(s) supplied by the State 2. Electronic copies of field inspection reports for all inspections performed during the current contract year. Objective 2: Air monitoring 1. Gaseous monitoring a. Electronic messages left on the data logger will be reviewed by APCD staff for content and accuracy. b. Electronic messages left on the data logger will be compared by APCD staff against the number of tasks invoiced. c. Monthly reviews of site log forms will be conducted by APCD staff for completeness. d. Monthly reviews of any analyzer/site problems or issues will be conducted by APCD staff. 2. Meteorological monitoring a. Electronic messages left on the data logger will be reviewed by APCD staff for content and accuracy. b. Electronic messages left on the data logger will be compared by APCD staff against the number of tasks invoiced. c. Monthly reviews of site log forms will be conducted by APCD staff for completeness. d. Monthly reviews of any sensor/site problems or issues will be conducted by APCD staff. 3. Air toxics monitoring a. Monthly reviews of sample log forms will be conducted by APCD staff for completeness and compared to the number of tasks invoiced. b. Monthly reviews of sampler run data will be conducted by APCD staff. c. Monthly reviews of data results from the analytical laboratory will be conducted by APCD staff to ensure that samples are being collected on correct days. 4. Continuous particulate monitoring a. Monthly reviews of site/sample log forms will be conducted by APCD staff for completeness. b. Monthly reviews of any sensor/site problems or issues will be conducted by APCD staff. 5. Filter particulate monitoring a. Monthly reviews of sample log forms will be conducted by APCD staff for completeness and compared to the number of tasks invoiced. b. Monthly reviews of sampler run data will be conducted by APCD staff. c. Monthly reviews of data results from the analytical laboratory will be conducted by APCD staff to ensure that samples are being collected on correct days. Page 9 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 EXHIBIT F d. Field data entered into the Particulate Database are validated monthly by APCD staff based on review of the Hi -Vol PSFE data, the Low -Vol Filter Data Sheets, PM Field Forms, Refrigerator Control Logs, and CSN Custody and Field Data Form. 6. PM2.5 speciation monitoring a. Monthly reviews of sample log forms will be conducted by APCD staff for completeness and compared to the number of tasks invoiced. b. Monthly reviews of sampler run data will be conducted by APCD staff. c. Monthly reviews of data results from the analytical laboratory will be conducted by APCD staff to ensure that samples are being collected on correct days. Objective 3: CFC Program 1. Monthly reports and completed inspections worksheets Completion Date Deliverables 1. Objective 1: Stationary Sources a. A monthly report for each preceding month shall be submitted electronically to the APCD Compliance & Enforcement Program Contract Coordinator. An email and mailing address will be provided. By the 15th of each subsequent month b. Electronic copies of all field inspection reports for sources inspected during the current contract year shall be submitted via email to the APCD Compliance & Enforcement Program Contract Coordinator and shall be of Full Compliance Evaluation quality. An email address will be provided. Within 45 days of completion of the inspection c. All inspections must be completed and reports submitted via email to the APCD Compliance & Enforcement Program Contract Coordinator and shall be of Full Compliance Evaluation quality. An email address will be provided. By the end of the contract term. 2. Objective 2: Air monitoring: a. Air toxics monitoring: i. The Contractor shall ship (via FedEx using supplied labels) canister and cartridge samples to the designated analytical laboratory, along with copies of the sample custody forms. Retrieve samples no later than 4 -days after samples have been taken and ship samples no later than 24 -hours after retrieving the samples b. Air toxics monitoring: ii. The electronically transmit (via email) the sampler run data to the GMMU Air Toxics Technical Lead No later than 4 calendar days after retrieving samples and downloading the data c. Air toxics monitoring: iii. The Contractor shall send copies of the sample custody forms to the GMMU Air Toxics Technical Lead on a quarterly basis for review. No later than 30 days after the end of every calendar quarter d. Continuous particulate monitoring: i. The Contractor shall mail the completed site and Sampler Verification forms/sheets to the PMU Supervisor. No later than the 15th day of each subsequent calendar month e. Filter particulate monitoring: i. PM2.5 Low -Vol sampled filters, Field Data Sheet/Chain of Custody Form, PM Field Forms, Refrigerator Control No later than two weeks after each 2 - week sample batch Page 10 of 11 Amendment Contract Number 2018*100496 Amendment 43 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 5-4431-4874-9101-132737BDD660 EXHIBIT F Log shall be sent by overnight delivery perthe shipping schedule shown on the Filter Data Sheet/Chain of Custody form to CDPHE Laboratory Services Division (LSD) Air Resources Laboratory (ARL) at 8100 Lowry Blvd, Denver, CO 80230. f. Filter particulate monitoring: ii. Sampler Verification Form shall be submitted to APCD via email with hardcopy to accompany PM2.5 low-vol records and paperwork at the end of each month. No later than 15 calendar days after the end of each month g. PM2.5 speciation sampling: i. PM2.5 CSN Custody and Field Data Forms shall be submitted to the national contract lab, along with the samples. Per national contract lab shipping schedule h. PM2.5 speciation sampling: ii. Copies of PM2.5 CSN Custody and Field Data Forms shall be submitted to the APCD to accompany PM2.5 low vol records and paperwork at the end of each month. No later than 15 calendar days after the end of each month 3. Objective 5: CFC Program a. A monthly report of activities for the Contractor's CFC program for each month shall be submitted via email to the APCD CFC Program Lead. No later than 15 business days from the end of the month the inspections are completed. b. All inspection information shall be entered into the CFC database by county staff. No later than 10 business days following the date the inspection is completed. c. A final report, in narrative form, of program accomplishments shall be submitted as part of the final requests for payment. No later than 30 days following the end of each project year. IV. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by each of the APCD Program's Contract Monitors. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and review of inspection reports along with review of monthly reports. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. V. Resolution of Non -Compliance: The Contractor will be notified in writing within five (5) calendar days of discovery of a compliance issue. Within fifteen (15) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the Field Services Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 11 of 11 Amendment Contract Number 2018* 100496 Amendment #3 Ver. 01.11.19 DocuSign Envelope ID: 8DE13225-4431-4874-9101-132737BDD660 Exhibit G FY21 BUDGET County: Weld Syn Minor Source Inspections Minor Source Inspections Complaint Investigation* Open Burning Permits* Professional Training Activities Task 1: Maintenance of Weld County Tower Site (Ozone, Carbon Monoxide & Met) Task 2: Training Task 1: Maintenance of Platteville Air Toxics Site Operation & Maintenance of PM10 Hi -Vol Monitors Operation & Maintenance of PM2.5 GRIMM Monitor Operation & Maintenance of PM2.5 FRM Monitors Operation & Maintenance of PM2.5 Speciation Monitors. CFC Activities Tasks Tasks Tasks Tasks Tasks Tasks Tasks Tasks Samples Hours Hours Hours Hours 58 Amendment Contract Number: 2018* 100496 Amendment #3 Page 1 of 1 15 10 3 0.33 8 1.5 Rate 58 217 66 $58.46 Contract Form New Contract Request Entity Information Entity Name* Entity ID* COLORADO DEPT OF PUBLIC @00001926 HEALTH/ENVIRONMENT Contract Name* AIR PROGRAM FY20-21 TASK ORDER CONTRACT AMENDMENT#3 Contract Status CTB REVIEW Contract ID 3711 Contract Lead* TGEISER Contract Lead Email tgeiser@co.weld.co_us Contract Description* TASK ORDER CONTRACT AMENDMENT #3 FOR THE STATE AIR PROGRAM FY20-21 2021`0394A3 Contract Description 2 PREVIOUS TASK ORDER- 2018100496A2: 19-108583 ORIGINAL TASK ORDER #18-100496 Contract Type* CONTRACT Amount * $108,431.61 Renewable* NO Automatic Renewal NO Grant YES County Attorney Email IGA CM - NO COUNTYATTORNEY@WELD GOV COM Department HEALTH Department Email CM-Heatth@weldgov corn Department Head Email CM-Health- DeptHead@weldgov.com County Attorney GENERAL COUNTY A I I ORNEY EMAIL Grant Deadline Date If this is a renewal enter previous Contract ID 2783 If this is part of a MSA enter MSA Contract ID ❑ New Entity? Requested BOCC Agenda Date* 06115'2020 Parent Contract ID Requires Board Approval YES Department Project* Due Date 06;11.2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date 07/01/2020 Review Date* 04/20/2021 Renewal Date Termination Notice Period Committed Delivery Date Expiration Date* 06/3012021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head TANYA GEISER DH Approved Date 06/18/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 0622/2020 Originator TGEISER Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 06/182020 2020 Tyler Ref it AG 062220 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 06/18/2020 Submit Hello