HomeMy WebLinkAbout20202387.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION WORK PLAN FOR MIGRANT AND
SEASONAL FARMWORKER (MSFW) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization Work Plan
for the Migrant and Seasonal Farmworker (MSFW) between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Employment Services of Weld County, and the Colorado
Department of Labor and Employment, commencing June 17, 2020, and ending June 30, 2021,
with further terms and conditions being as stated in said expenditure authorization work plan, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization work plan, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Expenditure Authorization Work Plan for the Migrant and
Seasonal Farmworker (MSFW) between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization work plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 5th day of August, A.D., 2020, nunc pro tunc June 17, 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dithiv G JeL;t1
Weld County Clerk to the Board
BY:
y Attorney
Date of signature: o`'/I./2
en1:-P,-,,
Mike Freeman, Chair
Steve
oreno, Pro-Tem
K. James
Kevin D. Ross
cc : N SD, Ft cT(Bc/cD)
03714 O -O
2020-2387
HR0092
Gor,�rr�G� _TV 4k 31.26
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: July 21, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Expenditure Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Submission of an Expenditure Authorization. The Colorado
Department of Labor and Employment (CDLE) has issued a funding stream under a Notice of Funding Authorization
labeled WE19-102(MSFW). Migrant Seasonal Farm Worker (MSFW) staff will deliver an array of services which
include worker protection information, wage and working condition complaints, Workforce Center registration,
employment referrals, job development, employer events and training program information flyers to migrant and
seasonal farmworkers. Outreach will provide direct referrals to community agencies for accessing basic needs
such as housing, legal assistance, community fairs, food assistance, and medical and educational assistance. The
period of performance and funding amount is as follows:
Funding
19-126
PY19
PY19 10% WP Migrant
Seasonal Farm Worker
(MSFW)
Period of Perrfo�manae
6-17-2020
To
6-30-2021
$47,068.00
1 do not recommend a Work Session. I recommend approval of this Expenditure Authorization and authorize the Chair to
sign.
Approve Schedule
Recommendation Work Session
Mike Freeman, Chair
Scott James
Barbara Kirkrneyer
Steve Moreno, Pro-Tem
Kevin Ross
Other/Comments:
AA1441:fri
Pass -Around Memorandum; July 21, 2020 — CMS 3926
2020-2387
iF4'•
WORK PLAN NFA tAWE19-126(MSFW)
Local Area: WELD COUNTY
Weld County
Migrant Seasonal Farmworker WORK PLAN
i
This WORK PLAN is agreed to by the partys' signature below:
X
For the Local Area
Otgually signed by Sylvia Robinson
ONE cn=Sytvia Robinson,
omaa=SyMaRobthson@tdrnar.com
Da:u. 2020.0717 10.0748 -08'00'
LWDB Chair or Designee
Date:
x Lora Lawrence
Digitally signec by Lora Lawrence
Date: 2020.07 17 a 1:46:36 -06'00'
Workforce Center Director or Designee
Date•
•
I. WORK PLAN SUMMARY
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW):
x TriAP‘t
ChaA1iccJJACC1yr 3e2
Date : �O]] LL
For Workforce Development Programs
a
Operations Manager or Designe
Date: 7 cva5 %c)
Does this WORK PLAN include a request for Transfer of Funds. DYES ®NO
If YES, complete Section V.
NFA#
WE-
Funding
Year
Period
Performance
of
Code
Amount
Fomrxfa
CFDA#
FAIN #
Program/Source
19-126
PY19
PY19 10%
WP
6-17-2020
To
6-30-2021
2M59
$47,068.00
Y
17.207
ES -33382 -19 -
55-A-8
Migrant Seasonal
Farm Worker
(MSFW)
B. THIS WORK PLAN MODIFICATION IS FOR : SELECT APPROPRIATE CHECK BOX AND INCLUDE A BRIEF
EXPLANATION HERE: CLICK OR TAP HERE TO ENTER TEXT.
❑ CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
❑ CHANGE TO BUDGET
❑ CHANGE TO PERFORMANCE OUTCOMES
❑ TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION v)
❑ OTHER lick or tap here to enter text.
(complete all changes in review/track changes/strikethrough mode and highlight new information)
II. PROGRAM CONTACTS
LOCAL
AREA COORDINATOR
WDP
PROGRAM COORDINATOR
WDP LIAISON
Name:Briana
Phone
Woods
or Email:970-400-6744
Name:Olga
Phone
or
Email:303-318-8802
Ruiz
Name:Brad
Phone
or
Email:303-318-8840
Roller
WORK PLAN 1.19
jOon •-• 07.34V7
III. FUNDING PROVISIONS (CHECK ONE)
■
No changes to previous provisions.
Funding provisions included or embedded below:
Subject
Funding
Provisions
Program
Migrant
Seasonal
Farmworker
Program
Date
July
1, 2020
1. FUNDING PURPOSE
Funding provided for staffing and outreach activities described in accordance with Program guidance
Letter#: WP -2013-01; the Wagner-Peyser Act of 1933; 20 CFR 651, 653, and 658.
I USE OF FUNDS
Funding is provided to support the Local Workforce areas delivery of services to Migrant Seasonal Farm
Workers (MSFWs) and to cover personnel and benefits, training, and travel costs, as well as the
purchasing of equipment, supplies, and other materials to operate the MSFW Program.
Colorado Department of Labor and Employment (CDLE) has reviewed the Federal MSFW Program
requirements and has determined that the funding provided through this discretionary grant may be
used for the following:
• Outreach training for MSFW staff, which covers both in -state and out-of-state travel.
• Operational costs which cover :
o Purchasing and/or replacement of equipment that would assist the outreach workers in
providing better services to the MSFW population. Such equipment to include but not be
limited to, laptop computers, portable printers, cell phones, etc.
o MSFW Program public relations, outreach, information, and allowable promotional activities
and/or materials, approved by the State Monitor Advocate. (PGL 10 -10 -WP)
o Housing inspection costs that includes mileage reimbursement
o Mileage reimbursement related to outreach activities
o Staff salaries and benefits
o Supportive services and Personal Protective Equipment for essential MSFW workers unable
to afford the resources necessary to ensure their health and safety during the COVID-19
pandemic.
3e REQUIRED SERVICES
As specified in 20 CFR 653.100 (a) This subpart sets forth the principal regulations of the Wagner-Peyser
Act Employment Service (ES) concerning the provision of services for MSFWs consistent with the
requirement that all services of the workforce development system be available to all job seekers in an
equitable fashion. This includes ensuring MSFWs have access to these services in a way that meets their
unique needs. MSFWs must receive services on a basis that is qualitatively equivalent and quantitatively
proportionate to services provided to non-MSFWs.
Each Significant Office is expected to provide to the MSFW population equitable services that are both
quantitatively and equitably proportionate to the services provided to the non-MSFW customer and
strive to meet the equitable indicators and the minimum service indicators presented below on a
quarterly basis. The MSFW Program funding is provided in support of meeting these service level
indicators.
Service Provided Migrant and Seasonal Farmworker
Equity Ratio Indicators (Statewide)
Service
Minimum
Required
%
Goal
%
Referred
to Jobs
12.3%
Provided
Staff
Assisted
Services
31%
Referred
to Supportive
Services
1.1%
Career Guidance
5%
Job
Development
Contact
1%
Services Provided Migrant and Seasonal Farmworkers
Minimum Service Level Indicators (Statewide)*
Service
Minimum
Required
%
Goal
%
MSFW
Placed
in Jobs
43%
50 Cents Above
Minimum
Wage
14%
Placed
in
Non-Ag
Jobs
over 150
Days
4%
*workforce areas will not be held accountable if they fail to meet the Minimum Service Level Indicators
goals since these are uncontrollable, however, regions should strive to meet these indicators whenever
possible.
4. Allocations
The following local areas serving as MSFW Significant Offices are responsible for the following amounts
of funding:
a. Colorado Rural Workforce Consortium: $84,784.00 To be distributed as follows:
• South Central - $13,015.00 including $1050.00 to be used only for PPE and
supportive services related to health and safety
® South East/Lamar - $26,371.00 including $2,126.00 to be used only for PPE and
supportive services related to health and safety
® South East/La Junta - $22,699.00 including $1,830.00 to be used only for PPE and
supportive services related to health and safety
® Western Region $22,699.00 including $1,830.00 to be used only for PPE and
supportive services related to health and safety
b. Adams County: $29,370.00 including $2,369.00 to be used only for PPE and supportive
services related to health and safety
c. Weld County: $47,068.00 including $3,795.00 to be used only for PPE and supportive
services related to health and safety
5. PROGRAM COORDINATOR
Olga Ruiz, State Monitor Advocate
P 303-318-8802 C 303-241-8511 F 303-318-8934
Olga.ruiz@state.co.us
IV. WORK PLAN
A. WORK PLAN TYPE (SELECT ONE)
■
.A.
El
Annual Compliance Plan is the WORK PLAN and incorporated by reference.
Project Plan/Grant proposal is attached as the WORK PLAN.
WORK PLAN follows in Section IV, B & C below.
WORK PLAN modification follows in Section IV, BCC below and/or Section VI.
B. WORK PLAN COMPONENTS (CHECK ALL THAT APPLY)
1.
Planning
7.
Business Services
❑
❑
2.
Outreach
S.
Sector Strategies
❑
3.
Partnerships
9.
Career Pathways
❑
❑
4.
Program Integration
10.
Evaluation
❑
❑
5.
Service Delivery
11.
Other:Equipment, Supplies, Other
materials
0
O
6.
Work Based Learning
❑
C. WORK PLAN COMPONENT OUTLINE
DATE RANGE: 6/17/2020-6/30/2021
Note: Component rows will automatically expand to fit multiple bullet points
Component
##
Program/Project Activities
-LIST AS BULLET POINTS-
Estimated
Completion
Date
*If ongoing,
indicate
"OG"
Anticipated Outcome (s)
-LIST AS BULLET POINTS -
1
2
Outreach
OG
Staff participate in agency planning strategies and the
development of marketing materials and participate in local
agency workgroups and attend in -state and out-of-state
trainings that focus on improving delivery of services to
MSFWs.
3
4
5
® Staff deliver services to MSFWs
Provide on -site training
g Staff will conduct various employment
marketing and worker protection compliance
® Staff provide direct referrals to community
agencies
OG
® Including worker protection information, wage and
working condition complaints, Workforce Center
registration, employment referrals, job development,
employer events and training program information
flyers.
• On -site training in pesticide safety, field sanitation,
housing inspections, MASPA wage & working conditions
training and State and Federal regulation changes
affect migrant and seasonal farm workers.
• Such as, employment hiring events, mini fairs, assistance
with recruitment of local labor force for specific
employers, complete housing certification and conduct
customer complaint investigations as needed.
• To access basic needs such as housing, legal assistance,
community fairs, food assistance, and medical and
educational assistance. Individuals may be referred
the workforce center and be registered by in-house
with core services provided at that time and any
subsequent visits.
that
to
staff
6
7
8
9
10
11
• Equipment replacement/upgrades
• PPE Equipment
• OG
• 7/1/2020-
6/30/2021
a Equipment used while performing
certifications and field checks may
upgraded. Upgrades include the replacement
computer, portable scanner, work
measures, and carrying cases for materials.
• Purchase of PPE equipment farmworkers
ensuring health and safety.
outreach, housing
be replaced
of a
boots, flashlight,
to assist
or
laptop
tape
with
V. TRANSFER REQUEST (CHECK ONE)
Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ■ Tier 3 (Between 76%
And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017-01)
N/A
FOR CDLE USE ONLY:
1. TIER 1(CHECKALL THAT APPLY)
Local Area has a documented need to transfer funds in order to respond to market conditions and use
resources effectively that is based on labor market information, Worker Readjustment and Retraining Notification
(WARN) notices, or one -stop center data.
r
Local Area has met the 70% expenditure requirement for funding available during the prior program year for
Adults and Dislocated Workers; and
■
Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs.
2 TIER 2(CHECK ALL THAT APPLY)
All Tier 1 items and:
Local area is on track to meet priority of service requirements for the Adult program;
Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships,
■
Work Experiences, etc.) as part of the plan; and
Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local
area and to those with barriers to employment.
3. TIER 3 (CHECK ALL THAT APPLY)
All Tier 1 and 2 items and:
Local area has a documented, significant need to transfer funds;
Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple
funding streams and program referrals; and
Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated
workers.
VI. CHARTS (BUDGET & PERFORMANCE)
This information will reside in a Workbook, as a separate document from the Workplan, to provide annual
and historical data.
Grant:
Program
Code:
Funding
Year:
NFA/WP#
.
Allocation
MSFW
WE19-126
Total
$10,000
$13,000
$16,000
Program
1st Quarter
Date Range
7/1/2020-
9/30/2020
2nd Quarter
Date Range
10/1/2020-
12/31/2020
3rd Quarter Date
Range
4th Quarter
Date Range
1/1/2021-
3/31/2021
4/1/2021-
6/30/2021
$47,068
% Expended
21%
28%
34% 100%
E me le
t
COLORADO DE BT MENTOF LABOR 0 .0 97
EMPLOYMENT
Contract Name*
COLON" 3. DEPARTMENT OF LABOR AND E PLAY j
(EXPENDITURE AUTHORIZATION)
Contract Status
CTB REVIEW
T
New En J
o Lra t ID
3926
Contract Lead
CULLINTA
TA
Contract Lead Email
cu nta@c_weld. co.us;c b l
ca dd.co. us
Parent Cr_
Requires Board ApprovaYES
Department Pro
Contract Descripn
EXPENDITURE AUTHOR ZATIONv PY19. PY -- O% WP MIGRANT SEASONAL FARM WORKER (MSFW). (*6/17/204)6/301 .
$47,068_00.
Contract Desc n
Contract T
AGREEMENT
NO
Automatic R n , -a
Grant
TGA
HUMAN SERVICEe
Department Email
Human ery - s wed . v..co
h_panment HeadEmail
CM -H m nServi es-
DeptHe d Idgo . corn
County Attorney
GENERAL AUNTY
ATTORNEY EL
Cot
CM -
COUNTY
GOB. COM
It this is a renewal enter previous Contract ID
of a NSA.
enter Contract
Attorney Email
NEY WELD
Requested BOCC Agenda Due Date
Date 7/25/2020
07291202'0
Wiii a worksession with 80 C be required?
Does Contract require Purchasin
to be i
Note: the Previous Contract Number and Ma s Services Agreement Number should be left an:if those contracts are not n
nBase
Effective Date
x
Y "&• r
•
_ .
Review Date
04i30/2021
Termination Notice Pond Committed Deli D
Renewal Date
Expiration Date
06/30/2021
Contact Name
Purchasing
Purchasing Approver
Decent Head
JAMIE ULRICH
OH Approved Date
07772
Final _ p r val
&BCC Approved
ROCC Sinned Date
BOCC Agenda Date
0810512020
Originator
CULL] f f L
Submit
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
07128/2020
Contact Type
Contact Email
Finance Approver
BARB CONNOLLY
Contact Phone I Contact Phone 2
Purchasing Approved Date
Finance Approved Date
0712812020
Tyler Ret
AG 08052S
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