HomeMy WebLinkAbout20202627.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION WORK PLAN FOR REEMPLOYMENT
SERVICES AND ELIGIBILITY ASSESSMENT (RESEA) AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization Work Plan
for Reemployment Services and Eligibility Assessment (RESEA) between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, Employment Services of Weld County, and the Colorado
Department of Labor and Employment, commencing January 1, 2020, and ending September 30,
2021, with further terms and conditions being as stated in said work plan, and
WHEREAS, after review, the Board deems it advisable to approve said work plan, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization Work Plan for Reemployment Services and
Eligibility Assessment (RESEA) between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said work plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of August, A.D., 2020, nunc pro tunc January 1, 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: G. • �'
Weld County Clerk to the Board
Deputy Clerk to the
ounty Attorney
Date of signature: O9 /02/2o
cc :1-ISD, /4CT(ec/cp)
09104 /20
m;(4. -LA _
Mike Freeman, Chair
Kevin D. Ross
2020-2627
HR0092
c -1L - -*`10/17
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: August 19, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Expenditure Authorization (EA)
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization (EA). The Colorado Department of Labor and Employment
(CDLE) has issued a funding stream under a Notice of Funding Allocation (NFA) labeled WE19-123(RESEA).
FY20 Reemployment Services and Eligibility Assessment (RESEA) funds allow for one to two dedicated
Wagner-Peyser staff to focus efforts on the provision of direct staff assisted services for unemployment
insurance (UI) claimants. The period of performance and funding amount is as follows:
Program/Source
19-123
FY20
RESEA
period of Performance
1-1-2020 to 9-30-2021
$35,000.00
I do not recommend a Work Session. I recommend approval of this Expenditure Authorization and authorize
the Chair to sign.
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Approve
Recommendation
C
4.
vax emaI
X Vilenutj,
Schedule
Work Session
Other/Comments:
Pass -Around Memorandum, August 19, 2020 — CMS 4049
2020-2627
Karla Ford
From:
Sent:
To:
Subject:
Yes - approve
** Sent from my iPhone **
Scott James
Wednesday, August 19, 2020 1:32 PM
Karla Ford
Re: Please Reply PA FOR ROUTING: Expenditure Authorization (CMS 4049)
Scott K. James
Weld County Commissioner, District 2
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited
On Aug 19, 2020, at 12:42 PM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thanks!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www,weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image002.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tobi Cullins <cullinta@weldgov.com>
Sent: Wednesday, August 19, 2020 11:12 AM
To: Karla Ford <kford@weldgov.com>
Cc: Lora Lawrence <Iawrence@weldgov.com>; Heather Miller Roberts <hroberts@weldgov.com>; Barb
Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; HS Contract Management <HS-ContractManagement@co.weld.co.us>; Jamie
1
Karla Ford
From:
Sent:
To:
Subject:
I approve
Kevin Ross
Wednesday, August 19, 2020 1:07 PM
Karla Ford
Re: Please Reply: PA FOR ROUTING: Expenditure Authorization (CMS 4049)
Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android
From: Karla Ford <kford@weldgov.com>
Sent: Wednesday, August 19, 2020 11:20:11 AM
To: Kevin Ross <kross@weldgov.com>
Subject: Please Reply: PA FOR ROUTING: Expenditure Authorization (CMS 4049)
If you have time, could you just reply if you approve recommendation or not? Thanks!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov,com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Tobi Cullins <cullinta@weldgov.com>
Sent: Wednesday, August 19, 2020 11:12 AM
To: Karla Ford <kford@weldgov.com>
Cc: Lora Lawrence <Iawrence@weldgov.com>; Heather Miller Roberts <hroberts@weldgov.com>; Barb Connolly
<bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS
Contract Management <HS-ContractManagement@co.weld.co.us>; Jamie Ulrich <ulrichjj@weldgov.com>; Lennie
Bottorff <bottorll@weldgov.com>; Tami Grant <tgrant@weldgov.com>
Subject: PA FOR ROUTING: Expenditure Authorization (CMS 4049)
Hello Karla,
Please see attached PA for routing.
We received an Expenditure Authorization a few moments ago from our Employment Services division that has a
requested deadline of 08/28/20. With that deadline in mind, this item needs to be on the 08/26/20 Agenda, which
1
WORK PLAN NFA #WE19-123(RESEA)
Local Area: WELD COUNTY
Local Area
RESEA WORK PLAN
This WORK PLAN is agreed to by the partys' signature below:
x
Cor the Los gltaAsgned by Sylvia Robinson
DN cn=Sylvia Robinson,
email=Sylvia Robinson@tolmar con.)
Date. 2020 08.18 08 57.13 -06'00'
LWDB Chair or Designee
Date:
Lora Lavvrence Digitally signed by Lora Lawrence
X Date 2020 08 18 10.47:53 -06'00'
Workforce Center Director or Designee
Date:
x
Chair, BOCC or Dethu
ee
Date: AUG 2 _ 6
For Workforce Development Programs
Operations Mana er Designee
Date:
WORK PLAN SUMMARY
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW):
Does this WORK PLAN include a request for Transfer of Funds. OYES ®NO
If YES, complete Section V.
NFA#
Funding
Program/Source
Period
of
Code
Amount
Fom tia
CFDA#
FAIN #
WE-
Year
Performance
19-123
RESEA
1-1-2020
28C0
S33._000.00
1'
17.2.3
t1
-34486
-20 -60 -
FY20
To
A-8
9-30-2021
B. THIS WORK PLAN MODIFICATION IS FOR : SELECT APPROPRIATE CHECK BOX AND INCLUDE A BRIEF
EXPLANATION HERE: -CLICK OR TAP HERE TO ENTER TEXT.
❑ CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
❑ CHANGE TO BUDGET
❑ CHANGE TO PERFORMANCE OUTCOMES
❑ TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V)
❑ OTHEW irck or tap nere to enter text.
(complete all changes in review/track changes/strikethrough mode and
II. PROGRAM CONTACTS
highlight new information)
LOCAL
AREA
COORDINATOR
WDP
PROGRAM
COORDINATOR
WDP
LIAISON
Name:Briana
Phone
or
Email:970-400-6744
Davies
Name:Courtney
Phone
or
Email:303-318-9439
Popp
Name:Brad
Phone
or Email:303-318-8840
Roller
WORK PLAN 1.19
Joao _ O2 602
WORK PLAN NFA #WE19-123(RESEA)
Local Area: WELD COUNTY
III. FUNDING PROVISIONS (CHECK ONE)
❑ No changes to previous provisions.
►i
Funding provisions included or embedded below:
Subject
Funding
Provisions
.
Program
Reemployment
Services and
Eligibility
Assessment
(`RESEA')
.
Date
Effective
January
1, 2020
1. FUNDING PURPOSE
In accordance with PGL #WP -2016-02, change 3, or any replacement PGL, funding is provided to orient
selected participants to workforce services, quickly reemploy participants through early intervention
strategies, and reduce the average duration that participants collect unemployment insurance benefits.
2. USE OF FUNDS
As described in Section 5 of these funding provisions, funds shall be used to cover costs directly related
to the grant that are incurred for the delivery of services.
3. PARTICIPANT ELIGIBILITY
To facilitate eligibility identification, the Division of Unemployment Insurance ('UI') has established an
algorithm that assigns a score to each potential participant, based on variables that determine the
likelihood of him or her exhausting their claim. A participant shall have met the following eligibility
requirements in order to receive services:
• Has not already participated in RESEA under the same unemployment insurance claim
• Has received at least one benefit payment
• Has been scored and selected as someone who would benefit from receiving Services
• Has been identified as most likely to exhaust their unemployment claim.
The Local Area is encouraged to also recruit UCX claimants who are identified by UI. UCX claimants are
recently separated, ex -service members who are receiving unemployment compensation.
4. REQUIRED SERVICES
All services shall be provided by Local Area staff who are covered by a merit system as required by the
Wagner-Peyser Act and other applicable Federal laws, and in accordance with PGL—WP-2016-02-Change
3, or any replacement PGL.
5. ALLOWABLE COSTS
• Allowable costs include program and operating costs directly related to the RESEA program.
• Program costs include staff wages, benefits and travel. Supplies, equipment and promotional
materials used for the RESEA program are allowable. A percentage of operational costs, such as
rent, phones, and computer access are also allowable.
• Costs for software, including online assessment tools, are not allowable.
• Indirect costs may not be charged to the grant.
6. COST REIMBURSEMENT
• Cost reimbursement shall apply to the actual program and administrative costs incurred to
operate the RESEA program within the local area
• Each participant shall be noted in Connecting Colorado, verifying that the required services
identified in PGL-WP-2016-02, change 3, or any replacement PGL, have been delivered.
Manual adjustments to the participant numbers are allowable if there was a technical issue
with reporting the completion of all activities in Connecting Colorado. Adjustments will be
tracked through an email to UI, stating the reason for the discrepancy and also through a
noted adjustment on the Demographics report.
WORK PLAN 1.19
WORK PLAN NFA #WE19-123(RESEA)
Local Area: WELD COUNTY
• The Local Area shall use the CLEAR JV upload process to post expenditures for cost
reimbursement in accordance with CDLE Finance procedures and requirements.
7. PROGRAM COORDINATOR
Courtney Popp I P 303.318.9439 720.520.1878 I courtney.popp@state.co.us
►:1
WORK PLAN
A. WORK PLAN TYPE (SELECT ONE)
Annual Compliance Plan is the WORK PLAN and incorporated by reference.
Project Plan/Grant proposal is attached as the WORK PLAN.
WORK PLAN follows in Section IV, B & C below.
WORK PLAN modification follows in Section IV, B&C below and/or Section VI.
WORK PLAN 1.19
WORK PLAN NFA #WF19-123(RESEA)
Local Area: WELD COUNTY
B. WORK PLAN COMPONENTS (CHECK ALL THAT APPLY)
Planning
7.
Business Services
1.
❑
❑
Outreach
8.
Sector Strategies
2.
❑
❑
Partnerships
9.
Career
Pathways
3.
❑
❑
Program Integration
10.
Evaluation
4.
❑
❑
Service
Delivery
11.
Other:Operational
Costs
5.
O
0
Work
Based
Learning
6.
❑
C. WORK PLAN COMPONENT OUTLINE
DATE RANGE: 01/01/2020-09/30/2021
Note: Component rows will automatically expand to fit multiple bullet points
Component
#
Program/Project
-LIST AS
BULLET
Activities
POINTS-
Completion
*If
indicate
Estimated
ongoing,
Date
"OG"
Anticipated
-LIST
AS
BULLET
Outcome
POINTS --
(s)
1
2
3
-
4
5
Dedicate
multiple
Wagner-Peyser
staff
to
focus
OG
•
Including
those
services
for unemployed
UI
claimants
that
efforts
on the
provision
for direct
staff
assisted
may include
the
following:
services and
administrations
of
the
program.
o
o
o
o
Creating
asking
unemployment
An
the
Possible
Certification
One-on-one
market
overview
Resource
and
the
questions
assessments,
individual
occupational
of
Room
staff
eligibility.
Workforce
assistance
to
including
reemployment
information
determine
Center
Services
Work
regarding
continued
Readiness
plan
and
and
labor
WORK PLAN 1.19
WORK PLAN NFA #WE19-123(RESEA)
Local Area:
individuals
individuals:
The
will
demand
completing
receiving
be
intent
assist
used
o
o
o
o
fields.
Unemployment
is
with
to
are
Workforce
assistance
Individualized
Referral
funded
Other
Wagner-Peyser
to
70%
quicker
educate
unemployed,
determine
Weld
allowable
training
of
service
re-employment
the
will
eligible
Center
job
Benefits.
Act.
job
invi
the
services
search
job
to
seekers
e
invited
not
-job
percentage
training
450
The
seeking
assistance
as
attached
identified
of
or
individuals.
following
ESWC
retraining
ivi
including
workshops
uals=EA,
of
services
or
formula
completed
under
into
currently
Eligible
WIOA
and
the
that
high
will
Completed
Individuals
Invited
Individuals
-
Ineligible
Invited
Individuals
7
8
9
10
11
Operational
Costs
OG
Rent,
costs
to
phones,
support
computer
to
provide
access,
RESEA
and
services.
other
administrative
WORK PLAN 1.19
WORK PLAN NFA #WE19-123(RESEA)
Local Area: WELD COUNTY
V. TRANSFER REQUEST (CHECK ONE)
Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ❑ Tier 3 (Between 76%
And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017-01)
N/A
FOR CDLE USE ONLY:
1. TIER 1(CHECK ALL
THAT APPLY)
❑Local Area has a documented need to transfer funds in order to respond to market conditions and use
resources effectively that is based on labor market information, Worker Readjustment and Retraining
Notification (WARN) notices, or one -stop center data.
❑Local Area has met the 70% expenditure requirement for funding available during the prior program
year for Adults and Dislocated Workers; and
❑Local Area is on track to meet participant measurements for the Adult and Dislocated Worker
programs.
2. TIER 2(CHECKALL
THAT APPLY)
All Tier 1 items and
❑Local area is on tr
❑Local area is enro
Internships, Work E
ack to meet priority of service requirements for the Adult program;
(ling participants in Work -based Training (On the Job Training, Apprenticeships,
xperiences, etc.) as part of the plan; and
❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid
Response or Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories
applicable to the local area and to those with barriers to employment.
2
TIER 3 (CHECK AL
THAT APPLY)
All Tier 1 and 2 items and:
❑Local area has a documented, significant need to transfer funds;
❑Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of
multiple funding streams and program referrals; and
❑Local Area has met or is on track to meet its goals for discretionary grants that serve adults and
dislocated workers.
VI. CHARTS (BUDGET & PERFORMANCE)
This information will reside in a Workbook, as a separate document from the Workplan, to provide
annual and historical data.
WORK PLAN 1.19
WORK PLAN NFA #WE19-123(RESEA)
Local Area: WELD COUNTY
Grant:
RESEA
F
__
_ use
additional
quarters
only if needled
Program Code:
28C0
Funding
Year:
FY20
Allocation
NFA/WP#:
$
WE19-123
$35,000
Quarter
2nd
Date
Quarter
Range
Quarter
Range
4th
Date
Quarter
Range
5th
Date
Quarter
Range
6th
Date
Quarter
Range
7th
Date
Quarter
Range
1st
Date
Range
3rd
Date
1/1/2020-
3/31/2020
4/1/2020-
6/30/2020
7/1/2020-
9/30/2020
12/31/2020
10/1/2020-
3/31/2021
1/1/2021-
4/1/2021-
6/30/2021
7/1/2021-
9/30/2021
Admin
$0
$0
$0
$0
$0
$0
$0
Program
$0
$0
$30,000
$35,000
$35,000
$35,000
$35,000
Total
$0
$0
$30,000
$35,000
$35,000
$35,000
$35,000
%
Expended
0%
0%
85%
100%
100%
100%
100%
PROJECTED
-
PERFORMANCE
CHART-CUMULATIV
a
•
•
I quarters
Milillair
o . eded
1st Quarter
Date Range
2nd
Date
Quarter
Range
3rd
Date
Quarter
Range
4th
Date
Quarter
Range
5th
Date
Quarter
Range
6th
Date
Quarter
Range I
7th
Date
Quarter
Range
1/1/2020-
3/31/2020
4/1/2020-
6/30/2020
7/1/2020-
9/30/2020
12/31/2020
10/1/2020-
3/31/2021
1/1/2021-
4/1/2021-
6/30/2021
7/1/2021-
9/30/2021
Total
Participants
carry in
and
(include
New)
any
252
262
262
450
450
450
450
New
Participants
252
262
262
450
450
450
450
%
New
100%
100%
100%
100%
100%
100%
100%
WORK PLAN 1.19
New Contract Request
Entity Information
Entity Name*
COLORADO DEPARTMENT
EMPLOYMENT
Entity ID
)F LABOR @00010497
Contract Name *
COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT
/EXPENDITURE AUTHORIZATION - RESEA)
Contract Status
CTE REVIEW
Contract Description*
EXPENDITURE AUTHORS
09130/21 $35 000.0 0
Contract Description 2
Contract Type*
CONTRACT
Amount
$35.000.00
Renewable*
NO
Automatic Renewal
Grant
IGA
❑ New Entity?
Contract ID
4049
Contract Lead *
CULLINTA
Contract Lead Email
cullinta@co.Wald.co.us: cob bxxl
k(Fv.co.weId.co.uS
Parent Contract ID
Requires Board Approval
YES
Department Project
N - REEMPLOYMENT SERVICE AND ELIGIBILITY ASSESSEMENT (RESEA). EY20. 01/01/20 -
Department
HUMAN SERVICES
Department Email
CM-
HurnanSecvices@weldgov.com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELD
GOV.COM
Requested BOCC Agenda
Date*
08/26/2020
Due Date
08/22/2020
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note. the Previous Contract Number and Master Services Agreement. Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date* Renewal Date
07/30/2021
Termination Notice Period
Contact Information
Committed Delivery Date Expiration Date*
09/30)2021
Contact Info
Contact Name
Contact Type Contact Email
Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
OH Approved Date
08/2412020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08+2512020
Originator
CULLINTA
Finance Approver
CHRIS D'0VIDIO
Purchasing Approved Date
Finance Approved Date
08/24,?2020
Tyler Ref #
AG 082620
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
08125/2020
Hello