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Home My WebLink About20200152.tiff/0435(09 - MEMORANDUM TO: Esther Gesick, CTB DATE: January 9, 2020 FROM: Clay Kimmi, P.E., Public Works SUBJECT: On -call Engineering Services Contract Renewal for Atkins Please place the attached contract renewal on the BOCC consent agenda for an upcoming 9 am hearing. The contract renewal is for the On -call Engineering Services Contract currently held by Atkins North America. The original contract ID is 2457 and the original document number is 2018-3830. The contract ID for the renewal is 3364. The contract renewal is for an amount not to exceed $100,000. On January 8, 2020, the BOCC approved the recommendation to renew the contract. See attached pass around review packet. Page 1 of 1 atiatig (ea)) l- /3- ao taD7g 2020-0152 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Renewal of Non -Project Specific Engineering Services Contract DEPARTMENT: Public Works DATE: 01/07/2020 PERSON REQUESTING: Clay Kimmi / Don Dunker Brief description of the problem/issue: In 2019 Weld County entered into a one (1) year professional services agreement (Original Contract) with Atkins North America, Inc. (Atkins) to provide on -call engineering support services for Public Works projects. The Original Contract indicates that at the option of Weld County, it may be extended for up to two (2) additional years. This contract renewal represents the first additional year that Public Works would like to exercise. Atkins has provided professional and timely engineering support services for Public Works projects under the Contract and did not exceed the original $70,000.00 contract amount. The contract renewal is for an amount not to exceed $100,000. Atkins has provided their 2020 rate sheets for themselves and their sub -consultants. The rate sheets were reviewed and determined to fall in the allowable increase of 2.8% according Denver, Aurora, and Littleton Consumer Price Index. Public Works staff recommends renewal of the Original Contract beginning February 21 th, 2020 and ending February 20`h, 2021. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Approve the renewal of the Original Contract and allow it to be placed on the next available consent agenda • Deny the renewal of the Original Contract and have staff rebid this work Recommendation: Staff recommends approving renewal of the Original Contract and placing it on the next available consent agenda for approval. Sean P. Conway Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -tern Approve Schedule Recommendation Work Session Other/Comments CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS AND ATKINS NORTH AMERICA, INC. NON -PROJECT SPECIFIC ENGINEERING SERVICES This Agreement Extension/Renewal ("Renewal"), made and entered into day of �,A. . . r. , 2020, by and between the Board of Weld County Commissioners, on behalf of the Weld County Depart -nt of Public orks, hereinafter referred to as the "Department", and Atkins North America, Inc., hereinafter referred tas the "Contr Professional". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2018-3830, Contract ID No. 2457, approved on February 20, 2019. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on February 20, 2020. • The Original Agreement can be extended for two additional 1 -year periods and the hourly rates may be increased for this extension in accordance with the Denver -Aurora -Littleton Consumer Price Index (CPI). • The parties agree to extend the Original Agreement for the first additional one (1) -year period, which will begin February 21, 2020 and will end on February 20, 2021. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. The attached Exhibit B contains the Atkins North America and their sub -consultant's hourly rate sheets for 2020. 2. Individual Internal Accounting Form (IA) amounts may be approved up to the budgeted amount shown below. IA forms less than $25,000 can be signed by the Director of Public Works or authorized designee and IA forms greater than $25,000 must be signed by the Board of County Commissioners. The total anticipated cost for the period from February 21, 2020 to February 20, 2021 is $100,000. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Atkins North America, Inc. Kenneth P. Hawkins Printed Name aAeepaitAdik PakelaOr Signature BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, hair �i ATTEST:. . ) "`"';"— Weld C BY: uty Cler; tT e Boar otDc0 .- p/5�' EXHIBIT B SCHEDULE OF CHARGES BILLABLE HOURLY RATES AND ESTIMATED TOTAL COST Office Engineering Hourly Rates Office Engineering Hourly Rates Project Director Sr. Project Manager Project Manager Sr. Engineer IV Sr. Engineer III Sr. Engineer II Sr. Engineer I Engineer II Engineer I Sr. Planner III Sr. Planner II Sr. Planner I Planner II Planner I Sr. Scientist III Sr. Scientist II Sr. Scientist I Scientist II Scientist I Sr. Designer II Sr. Designer I CAD Designer See attached Survey rates $205.00 $174.25 $153.75 $184.50 $174.25 $136.33 $128.13 $100.45 $82.00 $138.38 $123.00 $102.50 $89.18 $68.68 $153.75 $138.38 $102.50 $85.08 $66.63 $143.50 $112.75 $102.50 Sr. CAD Technician II CAD Design Technician Sr. ROW Agent ROW Project Manager Sr. GIS Analyst GIS Analyst Sr. Landscape Architect Landscape Architect II Landscape Architect I Sr. Public Information Specialist Sr. Web Designer Sr. Graphic Design Specialist I Technical Coordinator II Operations Coordinator Sr. Program Assistant Administrative Clerk Sr. Construction Manager Construction Manager Associate Construction Manager Sr. CM Representative CM Representative II CM Representative I $90.20 $84.05 $117.88 $189.63 $102.50 $87.13 $174.25 $95.33 $76.88 $84.05 $102.50 $82.00 $90.20 $78.93 $66.63 $59.45 $174.25 $138.38 $112.75 $100.45 $92.25 $76.88 Other Direct Costs Item Unit Rates Mileage Other Miscellaneous Expenses Standard federal rate At actual invoice cost, as approved in advance by the owner's PM Contains sensitive information KING SURVEYORS 2020 Standard Hourly Rate Schedule Effective: December 15, 2019 Project Surveyor Project Manager Processing: Draftsman CAD Technician I CAD Technician II Field: Crew Rate (2 -man) GPS Crew Crew Chief Rodman Expert Witness Clerical Other Miscellaneous Expenses $114.00/hr. $99.00/hr. $95.00/hr $88.00/hr. $83.00/hr. $157.00/hr. $151.00/hr. $95.00/hr. $88.00/hr. $210.00/hr $52.00/hr. At Actual Cost, as approved in advance by the owner's PM 650 EAST GARDEN DRIVE I WINDSOR, COLORADO 80550 I P. 970.686.5011 I F. 970.686.5821 WWW.KI\GSURVN YORS.COM AC/) �® ,`--�� CERTIFICATE OF LIABILITY INSURANCE DATE /2020 /YYYY) ovos/2o2o THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA, INC. TWO ALLIANCE CENTER 3560 LENOX ROAD, SUITE 2400 ATLANTA, GA 30326 CN102421774-Atkin-GAWE-19-20 NOC CONTACT NAME: INC. NN , EXq: (A/C, No): AE -MAIL DDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Zurich American Insurance Company 16535 INSURED Atkins North America, Inc. 4030 West Boy Scout Blvd., Ste 700 Tampa, FL 33607 INSURER e : American Guarantee & Liability Ins Co 26247 INSURER C : National Union Fire Ins Co. of Pittsburgh PA 19445 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: ATL-005021325-01 REVISION NUMBER: 7 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE NSD S W VD POLICY NUMBER POLICY EFF (MM/DD/YYW) POLICY EXP (MM/DD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY GLO 0137576-05 10/15/2019 10/15/2020 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES ( (Ea occurrence) $ 1,000,000 MED EXP (My one person) $ 50,000 PERSONAL & ADV INJURY $ 2,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES JEa PER: LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS-COMP/OPAGG $ 4,000,000 $ A AUTOMOBILE X X LIABILITY ANY AUTO OWNED x SCHEDULED AUTOS NON -OWNED AUTOS ONLY BAP013757505 10/15/2019 10/15/2020 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLA LIAB EXCESS LIAB X O OCCUR CLAIMS -MADE AUC 9304209-17 10/15/2019 10/15/2020 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/ N N N/A WC013757705 10/15/2019 10/15/2020 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Professional Liability (claims made policy) 15808715 (See additional page) 04/30/2019 04/30/2020 Limit: Per Claim Annual Aggregate: 1,000,000 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: Contract No. 2018-3830; Non -Project -Specific (NPS) Engineering Services; Proposal Package No. B1800156 County of Weld is included as additional insured where required by written contract with respect to general liability and auto liability coverages. Waiver of subrogation is applicable where required by written contract and subject to policy terms and conditions. CERTIFICATE HOLDER CANCELLATION County of Weld Attn: Don Dunker 1150 "0" Street Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Manashi Mukherjee ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: CN102421774 LOC #: Atlanta ACORO® ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY MARSH USA, INC. NAMED INSURED Atkins North America, Inc. 4030 West Boy Scout Blvd., Ste 700 Tampa, FL 33607 POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance Professional Liability: Professional Liability placement was made by Marsh Canada. Marsh USA has only acted in the role of a consultant to the client with respect to the placement, which is indicated hem for your convenience. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Blanket Notification to Others of Cancellation or Non -Renewal ZURICH Policy No, Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add'I. Prem Return Prem. BAP0137575-05 10/15/2019 10/15/2020 10/15/2019 28235000 $- $- THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the: Commercial Automobile Coverage Part A. If we cancel or non -renew this Coverage Part by written notice to the first Named Insured, we will mail or deliver notification that such Coverage Part has been cancelled or non -renewed to each person or organization shown in a list provided to us by the first Named Insured if you are required by written contract or written agreement to provide such notification. However, such notification will not be mailed or delivered if a conditional notice of renewal has been sent to the first Named Insured. Such list: 1. Must be provided to us prior to cancellation or non -renewal; 2. Must contain the names and addresses of only the persons or organizations requiring notification that such Coverage Part has been cancelled or non -renewed; and 3. Must be in an electronic format that is acceptable to us. B. Our notification as described in Paragraph A. of this endorsement will be based on the most recent list in our records as of the date the notice of cancellation or non -renewal is mailed or delivered to the first Named Insured. We will mail or deliver such notification to each person or organization shown in the list: 1. Within seven days of the effective date of the notice of cancellation, if we cancel for non-payment of premium; or 2. At least 30 days prior to the effective date of: a. Cancellation, if cancelled for any reason other than nonpayment of premium; or b. Non -renewal, but not including conditional notice of renewal. C. Our mailing or delivery of notification described in Paragraphs A. and B. of this endorsement is intended as a courtesy only. Our failure to provide such mailing or delivery will not: 1. Extend the Coverage Part cancellation or non -renewal date; 2. Negate the cancellation or non -renewal; or 3. Provide any additional insurance that would not have been provided in the absence of this endorsement. D. We are not responsible for the accuracy, integrity, timeliness and validity of information contained in the list provided to us as described in Paragraphs A. and B. of this endorsement. All other terms and conditions of this policy remain unchanged. U -CA -832-A CW (01/13) Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Blanket Notification to Others of Cancellation or Non -Renewal ZURICH, Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add'I. Prem Return Prem. GLO 0137576-05 10/15/2019 10/15/2020 10/15/2019 28235000 $- $- THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part A. If we cancel or non -renew this Coverage Part by written notice to the first Named Insured, we will mail or deliver notification that such Coverage Part has been cancelled or non -renewed to each person or organization shown in a list provided to us by the first Named Insured if you are required by written contact or written agreement to provide such notification. However, such notification will not be mailed or delivered if a conditional notice of renewal has been sent to the first Named Insured. Such list: 1. Must be provided to us prior to cancellation or non -renewal; 2. Must contain the names and addresses of only the persons or organizations requiring notification that such Coverage Part has been cancelled or non -renewed; and 3. Must be in an electronic format that is acceptable to us. B. Our notification as described in Paragraph A. of this endorsement will be based on the most recent list in our records as of the date the notice of cancellation or non -renewal is mailed or delivered to the first Named Insured. We will mail or deliver such notification to each person or organization shown in the list: 1. Within seven days of the effective date of the notice of cancellation, if we cancel for non-payment of premium; or 2. At least 30 days prior to the effective date of: a. Cancellation, if cancelled for any reason other than nonpayment of premium; or b. Non -renewal, but not including conditional notice of renewal. C. Our mailing or delivery of notification described in Paragraphs A. and B. of this endorsement is intended as a courtesy only. Our failure to provide such mailing or delivery will not: 1. Extend the Coverage Part cancellation or non -renewal date; 2. Negate the cancellation or non -renewal; or 3. Provide any additional insurance that would not have been provided in the absence of this endorsement. D. We are not responsible for the accuracy, integrity, timeliness and validity of information contained in the list provided to us as described in Paragraphs A. and B. of this endorsement. All other terms and conditions of this policy remain unchanged. U -GL -1521-A CW (10/12) Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 06 33 NOTIFICATION TO OTHERS OF CANCELLATION ENDORSEMENT This endorsement is used to add the following to Part Six of the policy. PART SIX CONDITIONS A. If we cancel this policy by written notice to you for any reason other than nonpayment of premium, we will mail or deliver a copy of such written notice of cancellation to the name and address corresponding to each person or organization shown in the Schedule below. Notification to such person or organization will be provided at least 10 days prior to the effective date of the cancellation, as advised in our notice to you, or the longer number of days notice if indicated in the Schedule below. B. If we cancel this policy by written notice to you for nonpayment of premium, we will mail or deliver a copy of such written notice of cancellation to the name and address corresponding to each person or organization shown in the Schedule below at least 10 days prior to the effective date of such cancellation. C. If notice as described in Paragraphs A. or B. of this endorsement is mailed, proof of mailing will be sufficient proof of such notice. SCHEDULE Name and Address of Other Person(s) / Organization(s): Number of Days Notice: ANY PERSON OR ORGANIZATION TO WHOM OR TO WHICH YOU ARE REQUIRED TO PROVIDE NOTICE OF CANCELLATION IN A WRITTEN CONTRACT OR WRITTEN AGREEMENT 30 All other terms and conditions of this policy remain unchanged. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 10/15/2019 Policy No.: WC -0137577-05 Insured: Atkins North America, Inc. Insurance Company: Zurich American Insurance Company Endorsement No. Premium $ WC 99 06 33 (Ed. 05-10) Includes copyrighted material of National Council on Compensation Insurance, Inc. with its permission. Page 1 of 1 Contract Form Entity Information New Contract Request Entity Name* Entity ID* ATKINS NORTH AMERICAN INC @00030721 ❑ New Entity? Contract Name* Contract ID 2020 ON -CALL ENGINEERING SERVICES RENEWAL FOR 3364 ATKINS Contract Status CTB REVIEW Contract Lead* CKIMMI Contract Lead Email CKimmit6rco weld.co.us Contract Description * CONTRACT RENEWAL FOR THE ATKINS ON -CALL ENGINEERING SERVICES FOR 2020 Contract Description 2 THIS IS THE FIRST OF 2 POSSIBLE RENEWALS. Contract Type RENEWAL Amount k $100 000.00 Renewable YES Automatic Renewal NO Grant NO IGA NO Department PUBLIC WORKS Department Email PublicWorks@welclgov.com Department Head Email CM-PublicWorks- DeptHead@weldgov.com County Attorney BOB CHOATE County Attorney Email BCH©ATE@CO.WELD. CO. US If this is a renewal enter previous Contract ID 2457 If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date" 01r13I2020 Parent Contract ID 2457 Requires Board Approval YES Department Project I Due Date 01./0912020 Will a work session with BOCC be required?* HAD Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are riot in On Base Contract Dates Effective Date Termination Notice Period Review Date* 01(01/2021 Committed Delivery Date Renewal Date* 02'2012021 Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver CONSENT Approval Process Department Head Finance Approver JAY MCDONALD CONSENT Purchasing Approved Date 01/09/2020 DH Approved Date Finance Approved Date 01/09/2020 01/09,12020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 01113/2020 Originator CKIMMI Tyler Ref # AG 011320 Legal Counsel CONSENT Legal Counsel Approved Date 01/092020 Submit Hello