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Home My WebLink About20201728.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, JUNE 10, 2020 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, June 10, 2020, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Scott K. James Commissioner Barbara Kirkmeyer Commissioner Kevin D. Ross Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Chloe A. Rempel Controller, Barbara Connolly • MINUTES: Commissioner Ross moved to approve the minutes of the Board of County Commissioners meeting of June 8, 2020, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. El AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Ross seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. El PRESENTATIONS: 1) TECH TRAILBLAZER AWARD (2019 GRANICUS DIGITAL GOVERNMENT AWARDS) - DEPARTMENT OF PUBLIC RELATIONS AND COMMUNICATIONS: Chair Freeman read an award summary for the record and congratulated staff of the Department of Public Relations and Communications for receiving the Granicus Digital 2019 Tech Trailblazer Award. Jennifer Finch, Director of the Department of Public Relations and Communications, thanked her staff for their hard work and diligence, and commended them for their County newsletter, which consistently exhibits an "open rate" of 50 percent and was recognized by Granicus Digital. Each of the Commissioners, in turn, also congratulated and commended the department. Clerk's Note: photo opportunity. Minutes, June 10, 2020 Page 1 2020-1728 BC0016 El WARRANTS: 1) GENERAL WARRANTS - JUNE 9, 2020: Commissioner James moved to approve the General Warrants, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. BIDS: 1) APPROVE BID #B2000091, CISCO UNIFIED COMMUNICATIONS MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Aleksei Churyk, Department of Information Technology, stated five (5) bids were received and staff recommends selecting the lowest bidder who meets specifications, Zivaro, Inc., for a total amount of $103,995.01. He indicated the original lowest bidder, All About IT, Inc., did not meet the minimum specifications. Commissioner Moreno moved to approve said bid, the motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. OLD BUSINESS: 1) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR12-0039 - PROSPECT VALLEY GRAIN, LLC (CONT'D FROM 6/8/2020): Diana Aungst, Department of Planning Services, read her staff report for the record and introduced the applicant's request for a partial vacation of Use by Special Review (USR) Permit, USR12-0039. Ms. Aungst clarified the partial vacation request is due to the applicant submitting a Recorded Exemption (RECX) application to split the parcel into two (2) lots. Ms. Aungst stated the USR will remain on Lot A of Recorded Exemption, RECX19-0055, and will be removed from Lot B of said RECX, if the partial vacation request is approved, and she confirmed the applicant will be required to submit a revised plat map. After reviewing staff's PowerPoint presentation, Commissioner Kirkmeyer moved to approve said partial vacation. The motion was seconded by Commissioner Ross, and it carried unanimously. NEW BUSINESS: 1) CONSIDER REVISIONS TO SECTION 2.000 CHILD WELFARE OF THE DEPARTMENT OF HUMAN SERVICES POLICIES AND GUIDELINES MANUAL: Jamie Ulrich, Director of the Department of Human Services, presented revisions to Section 2.000 Child Welfare of the department's Policies and Guidelines Manual to enable certified foster homes reimbursement utilizing the Child and Adolescent Needs and Strengths (CANS) Assessment tool. Commissioner James moved to approve said revisions to the Policies and Guidelines Manual. Seconded by Commissioner Moreno, the motion carried unanimously. 2) CONSIDER STANDARD FORM OF AGREEMENT, RATES, AND PROVIDER LIST FOR AMENDMENTS TO INDIVIDUAL PROVIDER CONTRACTS FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich explained the State provided an agreement template, Exhibit CWS-7A, for Individual Provider Contracts for purchase of foster care services in a foster care home. This form was updated to reflect changes and includes Exhibit A, amendments to the originally executed contracts, rates, and provider list. Ms. Ulrich noted said provider list had been updated since the pass -around was submitted and reviewed by the Board of County Commissioners on June 2, 2020. Commissioner Moreno moved to approve said form of agreement, rates, and provider list, and authorize the Chair to sign amendments consistent with said form. The motion, which was seconded by Commissioner James, carried unanimously. El 3) CONSIDER APPLICATION FOR PROMOTING SAFE AND STABLE FAMILIES (PSSF) GRANT FUNDS FOR 2019-2020 CASEWORKER CONTACTS PROJECT AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich presented the Promoting Safe and Stable Families (PSSF) Grant Funds application for the Caseworker Contacts Project, which if approved, would be used to purchase the Safe Signal Program through AlertMedia, Inc. Commissioner Ross moved to approve said application and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. Minutes, June 10, 2020 Page 2 2020-1728 BC0016 4) CONSIDER CONTRACT ID #3707 AGREEMENT FOR PERSONAL PROTECTIVE EQUIPMENT (PPE) DECONTAMINATION SERVICES AND AUTHORIZE CHAIR TO SIGN - BATTELLE MEMORIAL INSTITUTE: Roy Rudisill, Director of the Department of Emergency Management, stated the Agreement for Personal Protective Equipment (PPE) Decontamination Services is to purchase equipment to decontaminate PPE for Weld County Government departments and agencies. Mr. Rudisill further clarified there is not a County cost because the agreement is paid for through a federal grant that is sponsored by the State of Colorado. The motion to approve said agreement and authorize the Chair to sign was made by Commissioner Moreno, seconded by Commissioner Kirkmeyer, and it carried unanimously. 5) CONSIDER GRANT APPLICATION FOR INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE AND AUTHORIZE CHAIR TO SIGN: Daren Ford, Director of the Northern Colorado Regional Forensic Crime Lab, requested approval to apply for the Internet Crimes Against Children (ICAC) Task Force grant application, amounting in $14,950.00. Commissioner Kirkmeyer moved to approve said application and authorize the Chair to sign. The motion was seconded by Commissioner Ross and it carried unanimously. 6) CONSIDER CONTRACT ID #3706 2018 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD FOR JAIL BOOKING BODY SCANNER PROJECT AND AUTHORIZE ELECTRONIC SUBMITTAL: Sonja Kohlgraf, Sheriff's Office, stated the Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds were originally applied for and approved in 2018, but due to a pending lawsuit between the State of Colorado and U.S. Department of Justice, the funds were not released. Ms. Kohlgraf further clarified the Weld County Sheriff's Office received notice from the Colorado Office of Adult and Jevenile Justice Assistance, Division of Criminal Justice, that the lawsuit has been resolved and the funds amounting to $105,000.00 are now available for release, and the Sheriff's Office would like to purchase a body scanner for the Southwest Booking Station. Ms. Kohlgraf provided that Weld County is required to contribute a variance amount of $29,950.00 and annual maintenance fees of $9,000.00. Commissioner James moved to approve said grant award and authorize electronic submittal. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. El 7) CONSIDER CONTRACT ID #3693 STRUCTURE AGREEMENT FOR COMPENSATION FOR DAMAGE TO STRUCTURES WITHIN 200 FEET OF MINING ACTIVITIES AT KOSKIE GRAVEL PIT AND AUTHORIZE CHAIR TO SIGN — NUNN TELEPHONE COMPANY: Haley Balzano, Department of Public Works, stated the department is applying for an amended permit with the State of Colorado Division of Reclamation, Mining, and Safety (DRMS), for the Koskie Gravel Pit, and DRMS is requiring the County to enter into a Structure Agreement with the Nunn Telephone Company. Ms. Balzano provided the agreement covers the Nunn telephone utility in the southern road right-of-way of County Road (CR) 120; however, mining is not anticipated to occur near CR 120 and should not cause any damage to the Nunn telephone utility. The motion to approve said agreement and authorize the Chair to sign was made by Commissioner Kirkmeyer, seconded by Commissioner James, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, June 10, 2020 Page 3 2020-1728 BC0016 There being no further business, this meeting was adjourned at 9:22 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d..lethisj Weld County Clerk to the Board BY: eputy Clerk to the Board Mike Freeman, Chair Steve Mfreno, Pro-Tem Scott IBC James rbara Kirkmey Kevin D. Ross Minutes, June 10, 2020 Page 4 2020-1728 BC0016 Hello