HomeMy WebLinkAbout20200145.tiffRESOLUTION
RE: APPROVE REVISIONS TO BYLAWS FOR EXTENSION ADVISORY COUNCIL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the revised bylaws of the Extension Advisory Council have been presented
to the Board of Weld County Commissioners for approval, and
WHEREAS, after review, the Board of Commissioners of Weld County deems it advisable
to adopt said revised Extension Advisory Council bylaws.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the revised bylaws for the Extension Advisory Council, be, and hereby are,
adopted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of January, A.D., 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dirk%) G% jeido <k
Mike Freeman, Chair
Weld County Clerk to the Board
EXCUSED
BY:
Deputy Clerk to the Board
APP :•+r AS T
ty - ttorney
Date of signature: o i /I5 /2 -
Steve Moreno, Pro -Tern
EXCUSED
Sean P. Conway
arbara Kirkmeyer
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2020-0145
EX0001
OAR OF COUNTY TY COMMISSIONERS
PASS -AROUND EVI.EW
PASS-, OU D TITLE: Weld County Extension Advisory Council
DEPARTMENT: 96100 - Extension
PER N REQUESTING: Keith Maxey
DATE: December 20, 2019
Brief description of the problem/issue: At their Dec. 19 meeting, the Extension Advisory Council voted to
amend their bylaws as follows:
Article IV
MEMBERSHIP
Section 1 — The membership of the council shall consist of thirteen (13) members representing
areas of focus. The membership shall be made up of two (2) members each from: 4-H & Youth
Development, Livestock and Crop Science. There shall be one (1) each from the following areas:
MasterGardener/Horticulture, Family Services/Consumer Science, Business and Medifi Lunt.
There shall be two (2) members At Large. All members shall be recommended `.y Extension
Agents in cooperation with respective advisory and/or commodity groups and requested by the
county Extension Director and approval of the Board of Commissioners of Weld Co .stye MI
members shall make application to the County Board of Commissioners. In addition, the Weld
county Commissioner appointed as liaison to the Council will be a member of the Council.
Due to the support of the county's Communications department, the Council no longer felt that a "media"
position was warranted. And, considering the significant energy industry in the county, the Council felt it was
more appropriate to have an "energy" designated position.
What options exist for the Bo .,rd? (include consequences, impacts, costs, etc. of options):
The alternative is to not approve the bylaw amendment, which would require a continued search for someone
from the media industry to serve on the Council. It should be noted that this position (media) has been vacant
for almost two years.
Recommendation:
Sean P. Conway
Mike Freeman, Pro-Tem
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
2020-0145
3
Chloe Rempel
From:
Sent:
To:
Cc:
Subject:
Attachments:
Karla Ford
Tuesday, January 7, 2020 3:41 PM
CTB
Bruce Barker; Keith Maxey; Jennifer Finch; Shaley Dehner; Baker Geist; Megan Garziano
1-13-20 Agenda
Extension Advisory Council Bylaws Final 1.13.20.docx; 12.20.19 By -Law Update.pdf
Please put on the 1-13-20 Agenda:
1- Weld County Extension Advisory Council By -Laws (I have attached the document with one red -line item & pass
around, along with the final version. The BOCC and Bruce have both reviewed and approved.
2 — Please appoint
**We need to pass the updated by-laws first and then do the appointment**
*Please appoint Erin Mathews to the Energy position, with term ending 2/1/2021
*Please appoint Olga Gonzalez to the Family Consumer Science position, with term ending 2/1/2022
Please let me know if you have any questions. Thank you!
Karla Ford
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford anweldgov.com :: www.weldgov.com ::
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
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1
BY-LAWS OF THE
WELD COUNTY EXTENSION ADVISORY COUNCIL
Article I
NAME
The name of the organization shall be: Weld County Extension Advisory Council.
Article II
PURPOSE AND OBJECTIVES
Section 1 - Serve as a review body to counsel, advise, and deliberate with the Extension staff
regarding the Extension program efforts.
Section 2 - Provide input into evaluation, planning and implementing Extension programs.
a. Provide an annual review of on -going Extension Programs to determine if priority exists
for programs to be (a) continued as is, (b) continued with increased/decreased emphasis
or (c) to be phased out.
b. Provide input for potential new programs based on problems, needs or services required
as identified y organizations, commodity groups, and etc.
Section 3 - Serve as an informal link in the public relations process of communicating Extension
role to the people of the County.
a. Present information about on -going Extension programs to the public.
b. To obtain feedback from the public to assist indetermining programs.
Section 4 - to assist in obtaining the resources necessary to carry out program requests in an
effective manner.
Section 5 -To provide an environment that will serve to stimulate the professionalism of the
Extension Agent.
Article III
MEETINGS
Section I - The council will meet at least six (6) times per year.
Section 2 - Special meetings may be called by the officers.
Section 3 - The meetings will be announced and open to all who are interested in Extension
activities. These will be non -voting members.
Section 4 -The annual meeting will be held in February at which the council shall meet with and
report to all other Extension Advisory groups, councils, community groups and other§. as
designated by the council. This meeting shall be open to any individual interested in the County
Extension program.
Section 5 - Each meeting of the council will be attended by the County Extension Director.
Article IV
MEMBERSHIP
Section 1 -The membership of the council shall consist of thirteen (13) members representing
areas of focus. The membership shall be made up of two (2) members each from: 4-H & youth
Development, Livestock and Crop Science. There shall be one (1) each from the following
areas: Master Gardener/Horticulture, Family Services/Consumer Science, Business and Energy.
There shall be two (2) members At -Large. All members shall be recommended by Extension
Agents in cooperation with respective advisory and/or commodity groups and requested by the
County Extension Director and approval of the board of Commissioners of Weld County. In
addition, the Weld County Commissioner appointed as liaison to the Council will be a member
of the Council.
Section 2 - The council members shall serve for three-year terms. The initial membership will be
divided into one, two, and three-year terms and thereafter, appointed for three-year terms. New
terms will begin immediately after the annual meeting. No member will serve over two
consecutive three-year terms.
Section 3 — The Weld County Extension staff will serve as ex -officio members.
Section 4 - Resource people may be invited to participate in any meetings at the request of the
council but will not have a vote.
Section 5 — In case a member resigns by written notice, move from the County, or any other
reason, this member will be replaced within two months by appointment in accordance with
Section 1, Article IV.
Section 6 -- Each member of the council shall be entitled to one vote and must vote in person.
Section 7 -- A simple majority of the appointed members must be present to constitute a quorum.
Section 8 -- Membership is open to all, irrespective of race, color, sex, or national origin.
Article V
OFFICERS
Section I -- The offices of this council shall be Chairman and Chairman Elect.
Section 2 -- The Chairman and Chairman Elect shall be elected each year at the annual meeting.
Section 3 -- The Chairman or Chairman Elect shall preside at all meetings of the council.
Article VI
AMENDMENTS
Section I --The by-laws may be amended at any meeting by a vote of one-half (1 12) of the
members present. To amend by-laws, notice of the proposed amendment must be given to the
members at least 14 days prior to the meeting.
Section 2 -- The amended by-laws agreed to by the council must be approved by the Board of
Commissioners of Weld County.
Article VII
CONDUCT OF MEETINGS
Section I -- All meetings shall be conducted in accord with Roberts Rules of Order.
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