HomeMy WebLinkAbout20202997.tifftexrr.e/-D
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: PowerDMS Contract
DEPARTMENT: Information Technology DATE: 9/14/2020
PERSON REQUESTING: Samual Penn
Brief description of the problem/issue:
This program will assist the Health Department with their accreditation process, management of documents, continuing
education/testing processes for nursing, internal testing competencies and management of the same related to
certifications in environmental health.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
The options available for the board are to authorize the chair to sign or not allow the chair to sign. The Health
department has money in the current fiscal year budget to complete this purchase and will include ongoing
maintenance in future budgets. The Terms and Conditions have been reviewed by Weld County legal.
Recommendation:
We recommend that the Board authorizes the chair to sign the attached document.
Mike Freeman, Chair
Scott K. James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
fir e. -z f
Approve
Recommendation Work Session
Schedule
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Other/Comments:
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DocuSign Envelope ID: 63BD9D21-2326-44E0-923E-A63353C18410
PtierDI 1 t 800.749.5104 f 407.210.0113 www.powerdms.com 101 S. Garland Ave, Ste 300 Orlando, FL 32801
Service Order
Contract Details
Account Number: A-227708
Customer: Weld County Department of Public Health & Environment (CO)
Sales Rep: Jim Erickson
Order Details
Order #: Q-109882
Order Date: 9/11/2020
Valid Until: 7/31/2020
Subscription Term (months): 12
ustomer Contact
Billing Contact:
Address:
Payment Term:
PO Number:
ubscription Service
YEAR -1
Weld County Department of Public Health & Environment (CO)
Mark Lawley
1555 North 17th Avenue
Greeley, CO 80631
Invoice
Billing Contact Email:
Phone:
Fax:
mlawley@weldgov.com
(970) 400-2103
Notes: PowerDMS Pro with Training Management and University.
Item
Type
Qty
Total
PowerDMS Pro Base
Recurring
1
$3,600.00
Capture signatures to ensure acknowledgement of crucial content, and generate reports based on user activity. Create workflows to simplify
content updates and approvals. View content changes side -by -side.
PowerDMS Pro License
Recurring
105
$1,751.00
Per user license for PowerDMS Pro
PowerDMS Training
Recurring
105
$933.75
Develop courses from your content to train employees, and create tests and exams to ensure understanding. Assign, track and award certificates.
PowerDMS University -100-499
Recurring
1
$500.00
Access to PowerDMS University with unlimited Boot Camp registrations.
Onboarding Lite Package
Services
1
$0.00
This package ensures a smooth implementation and successful ongoing use of PowerDMS. This package includes Implementation
Management: Led by a designated Implementation Specialist, guiding administrators through predetermined milestones to lead to a successful
product launch, Project Management, Document and User Import and Site Configuration.
YEAR -1 TOTAL: I $6,784.75
Subscription Term Total : I 6,784.75 —1
dditional Terms and Conditions
Payment Terms All invoices issued hereunder are due upon the invoice due date. The fees set forth in this Service Order are exclusive of all applicable
taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes, levies, or duties. All
payment obligations are non -cancellable, and all fees paid are non-refundable.
Terms & Conditions This Service Order and the services to be furnished pursuant to this Service Order are subject to the terms and conditions set forth
here: http://www.powerdms.com/terms-and-conditions/ (the "Agreement") with the following mutually agreed modifications to the Agreement: The
following new Section 11.14 is hereby incorporated into the Agreement: "11.14 Additional Terms. Notwithstanding any other provisions of the
Agreement, the parties hereto agree that (a) the terms and conditions of the Agreement and all Service Orders shall not constitute Confidential
Information under Section 5.1, and (b) in the event of a dispute between the parties regarding this Agreement, the arbitration provisions of Section
11.9 shall not apply, and instead, if mediation fails to resolve the dispute, either party may initiate a legal proceeding in a court of competent
jurisdiction." The Effective Date shall be 9/11/2020.
Page 1 of 2
DocuSign Envelope ID: 63BD9D21-2326-44E0-923E-A63353C18410
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 11th day of
September 2020.
CONTRACTOR: PowerDMs, Inc.
By:CDocuSigned by:
am. V"'IS
��en°fDavis...
Name:
Title: CFO
Date 9/24/2020
WELD COUNTY:
�,�,/
ATTEST: /i�`W./ • �C.IlD�� BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
BY:
Deputy C t• the B f, C ��' ;� !Pe / � reeman, Chair
Page 2 of 2
SEP 3 0 2020
,to,0 - r9 7
Contract Form
New Contract Request
Entity Information
Entity Name*
POWER DMS INC
Contract Name *
POWERDMS PRO SOFTWARE AGREEMENT
Contract Status
CTB REVIEW
Entity ID*
x40035820
New Entity?
Contract ID
4135
Contract Lead*
NWONDER
Contract Lead Email
nwonderco.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
PUBLIC HEALTH AND ENVIRONMENT POLICY MANAGEMENT APPLICATION (POWERDMS PRO BASE & POWERDMS UNIVERSITY)
INCLUDES LICENSE, TRAINING, UNLIMITED BOOT CAMP REGISTRATION & ONBOARDING. 12 MONTH SUBSCRIPTION
Contract Description 2
Contract Type*
AGREEMENT
Amount *
$6,784.75
Renewable *
YES
Automatic Renewal
NO
Grant
NO
IGA
NO
Department Requested BOCC Agenda Due Date
INFORMATION Date* 09;2412020
TECHNOLOGY-GIS 09 28, 2020
Department Email
CM-
InformationTechnologyGIS
weldgov.com
Department Head Email
CM-
InformationTechnologyGIS-
DeptHeadgweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYAWELDG
OV.COM
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
09;24,12020
Review Date*
06101/2021
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info
Contact Name Contact Type
JIM ERICKSON PRIMARY
BEN DAVIS SECONDARY
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
RYAN ROSE
DH Approved Date
09/25,2020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09;30;2020
Originator
NWONDER
Contact Email
JIM. ERICKSON' POWERDMS.COM
Finance Approver
CONSENT
Renewal Date*
09/24!2021
Expiration Date
Contact Phone 1 Contact Phone 2
800-749-5104
800-749-5104
Purchasing Approved Date
09125'2020
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
09,£25; 2020 09;125.'2020
Tyler Ref #
AG 093020
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