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Home My WebLink About20202652.tiffPRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: November 19, 2019 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Weld County Youth Conservation Corps (WCYCC) Submission of a Request for Application (RFA) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Weld County Youth Conservation Corps (WCYCC) Submission of a Request for Application (RFA). In 1997, the Colorado Noxious Weed Management Fund was established to provide additional financial resources for on -the -ground noxious weed management. Financial assistance has been provided for the awarded funds to be used to enhance weed management efforts within the State of Colorado. From 2008 to 2014, the Fund was supported by the Colorado Department of Agriculture, which contributed about $1 million to support local noxious weed management projects. Additionally, the Noxious Weed Program continues to administer federal noxious weed management funds from the U.S. Forest Services' State and Private Forestry program. The WCYCC is applying for $30,000.00. This would fund four (4) weeks of paid work. The intent is to match this amount with two (2) weeks of work, six (6) weeks of chipper use, staff time and chemical donations. The application is due December 16, 2019. I do not recommend a Work Session. I recommend approval and submission of this application. Sean P. Conway Mike Freeman, Pro -Tern Scott James Barbara Kirkmeyer, Chair Steve Moreno Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; November 19, 2019 — Not in CMS asOm (sou n; Cap+-i o rNS loafeo Page 1 2020-2652 hlRo09O eL4 -•� Colorado Noxious Weed Department Management of Agriculture Program PIESTASERVICE 14S CDA 305 Interlocken Parkway. Broomfield. CO 80021 t COLORADO Tel: (303) 869-9030 Fax: (303) 466-2860 �,clg� 4R111Eti i OF �.GRiC� Department of Agriculture www.colorado.gov/weeds 2020 State Noxious Weed Program Grant A lication pp Important: Before completing this application form, read the instructions in the RFA. please Noxious Weed Fund and limited U.S. Forest Service State & Private Forestry Funds available. " r-ui i i 1 MuS& Be °pear ieu it I Muu 0e Acs opal r\eader Ui FAO HI urcuea 1O Dave Responses Applicant Contact Info Project Name Russian olive and Tamarisk Removal on the Big Thompson River Primary Title Grant Contact Name & Holly J Bernhardt, Program Coordinator Contracting Entity Weld County Youth Conservation Corps Address 315B N 11th Ave City Greeley State CO Zip Code 80632 Phone Number 970-400-6757 Email hbernhardt@weldgov.com List of Contributing Partners & Contact Info: Partner 1 Tina Booton Phone Number 1 970-400-3770 Partner 2 West Greeley Conservation District Phone Number 2 970-356-8097 Partner3 Phone Number 3 Other (supplementary contacts. Key etc) Personnel staff, secondary David Woolman, WCYCC Crew Leader Compliance with Noxious Weed Act ;Compliance .For local Iby the with governing end of the grant Noxious Weed entity applicants, period? Act: are you currently in compliance with the Act. or do you plan to be in compliance with the Act Now By End Process Of Grant (: Adopt and administer noxious weed management plan covering entire jurisdiction. Appointed local advisory board. is" CO' C Actively working on eradicating List A and selected List B species. Directly or indirectly managing public ROWs. ;: C Project Overview Proposed Start Date Proposed End Date Grant Request (click in box to use May 18, 2020 (click in box to use Nov 25, 2020 Amount (no $ $30000 drop down calendar) drop down calendar) or, e.g. 12345) Are you a first-time applicant and/or a new weed program? (a Yes " No In the space provided, please describe your proposed project. Be sure to include a brief history, the project scale/extent, how this project will have a positive effect on the surrounding community, how it will progress the associated management plans, and why this project should be considered a priority for funding. This box allows a maximum of 2000 characters, which should be sufficient for a succinct but thorough project overview. General Project A Colorado Water Conservation Board grant was secured for Russian olive removal along the Thompson Description Rivers. This project ran from 2016 through summer of 2018. Some really large infestations along the Big Thompson River slowed progress meaning that the entire portion of the river was not addressed. This grant project would allow for continued work along the Big Thompson River between Milliken and the South Platte River. USFS State & Private Forestry Funding Eligibility Approximately $73,000 of SPF funding is available for 2020 noxious weed grants. Please use this section of the application to indicate if you'd like to receive a portion of your grant's funding from SPF. Funding can be for the entire grant amount, a portion of it, or no SPF funding at all. Requesting SPF funding will not change the amount of your grant. There are no separate application forms or process for these SPF funds. The following conditions must be met in order to qualify for SPF funds: 1. Projects cannot occur on federal lands. 2. Projects must occur close enough to National Forest Service lands (including grasslands) where the argument can be made that the project will help to "keep noxious weeds from moving onto National Forest Service lands." 3. You must be willing to inform your local USFS Representative and keep them up-to-date with progress throughout the project. They will be required to sign off on your final report. 4. Match for this portion of your grant must come from non-federal sources. Would you like a portion of your grant funding to come from SPF? Yes • No If yes, what dollar amount out of your total application budget would you like to come from SPF? (no $ or, e.g. 12345) If you are hoping for SPF funding, please show the vicinity to National Forest Service lands on your map. Species Table & Questions Fill out the following table for every List A and List B species you plan to treat through your grant project. The species are listed in alphabetical order with List A species first, then List B species. If you start typing the name of your species into the box, it will take you directly to it. You can add a new table for each species by using the "Add Species" button below the table. Include as much detail as possible, and answer the questions thoroughly If you are treating a List B species that qualifies as both "eliminate" and "suppress," indicate this by selecting both boxes in the "List" section. In your answers, describe how you will treat all sites with this species, differentiating between "eliminate" and "suppress," if applicable. The required deliverables for species p treatment projects will be maps p that show treatment areas for each species, p which can be grouped by list (A, B, C, Watch) if that makes sense, and data delivery to CDA. Other deliverables for species treatment will likely also include before and after photopoints at representative sites. Please be prepared to fulfill these deliverables. if applicable. The fields below will expand to fit the amount of text entered. However you must tab (or click) out of the box for it to expand and fully display the text entered. Each field has a limit of 2.000 characters. Species (common name) Listing Designation Gross Acres Treating nfested Acres Treating Russian -olive Describe exactly how you will treat this species and monitor for success (timing, number of treatments, follow-up visits, etc.) Describe the areas you will treat. Discuss land ownership, geographic area (county, town, watershed), habitat type, etc. A State A Local X B State B Local 204 35 Mgmt Technique(s) Cultural Biological X Mechanical X Chemical Trees will be treated using a cut -stump application. Once the trees are down an aquatic herbicide, such as glyphosate, will be applied to the cut stump to reduece regrowth. These applications will be made during the summer once the trees have leafed out through the fall as the schedule allows. The sites addressed through the grant project will be monitored by the Weld County Weed Division twice a year so the regrowth can be addressed over the next four years with monitoring and maintenance. The lands that will be treated are privately owned along the Big Thompson River between Milliken and the South Platte River confluence. These parcels were prioritized in a previous project but were not addressed due to time constraints. As these parcels border the Big Thompson River, they are riparian in nature, and subject to seasonal flooding. These sites were involved in the 2013 flood. The parcels are used for grazing cattle or open space/natural areas. The landowners involved are committed to this project and have given their permission to have work done on their properties. Describe (a) the treatment history of this species, and (b) state funding history for controlling this species within your jurisdiction. Then (c) summarize the results of these efforts and (d) current status of the species. Weld County has been working to eradicate Russian olive tress on the tributary rivers to the South Platte River as grant funds are made available based on the PIE plan that was created in 2009. Work has been done on the Cache La Poudre (2010), St. Vrain (2014), Little Thompson (2016-2018) and a portion of the Big Thompson (2016-2018) Rivers. This project will help to continue this effort. The St. Vrain, Little Thompson and Big Thompson rivers are in various stages of monitoring and maintenance for five years after the initial grant projects ended. This project would fall in line with these same requirements. The work completed on the Cache La Poudre had been successful, keeping the removed trees dead and catching any seedlings that tried to move in. Along the rivers Russian olive trees are set for eradication in Weld County. Species (common name) Listing Designation Gross Treating Acres Infested Treating Acres Mgmt Technique(s) Salt cedar 204 3 A State A Local Cultural X Mechanical \K" B State B Local Biological X Chemical Describe exactly how you will the through can Trees glyphosate, summer will be addressed the be treated will once grant be the over applied project using trees the a will next to have cut the -stump be leafed four cut monitored stump years application. out through with to by reduece the monitoring Once the Weld regrowth. fall County the trees as the and schedule Weed maintenance. are These down Division applications allows. an aquatic twice The will sites a year herbicide, be made addressed so the such during regrowth as treat this success treatments, species (timing, follow-up and number monitor of visits, for etc.) Describe Discuss geographic watershed), land the area areas ownership, habitat you (county, will town, type, treat. etc. The South due subject cattle their lands to Platte time or permission to open that seasonal constraints. River space/natural will to confluence. be treated flooding. have As work these are areas. These These done privately parcels The sites on parcels landowners their border were owned were properties. the involved along prioritized Big involved in the Thompson the Big Thompson in a 2013 are previous committed River, flood. they project The River to are parcels this between but riparian Milliken were in are used project and not nature, for addressed have grazing and and given the Describe (a) the treatment history of this species, and (b) state funding history for controlling this species within your jurisdiction. Then (c) summarize the results of these efforts and (d) current status of the species. Weld County has been working to eradicate Salt cedar tress on the tributary rivers to the South Platte River as grant funds are made available based on the PIE plan that was created in 2009. Work has been done on the Cache La Poudre (2010), St. Vrain (2014), Little Thompson (2016-2018) and a portion of the Big Thompson (2016-2018) Rivers. This project will help to continue this effort. The St. Vrain, Little Thompson and Big Thompson rivers are in various stages of monitoring and maintenance for five years after the initial grant projects ended. This project would fall in line with these same requirements. The work completed on the Cache La Poudre had been successful, keeping the removed trees dead and catching any seedlings that tried to move in. Along the rivers Salt cedar trees are set for eradication in Weld County. Add A Species If known), Projects agricultural your project expected that production includes treat short-term only treating List and/or impacts C species benefits List C species, and will to long-term not wildlife be please funded are describe outcomes, demonstrated. unless project and benefits why goals, Partnerships the such methods, as project a landscape are should specific expected. -scale species, be a high approach, -priority acreage enhanced for values funding. (if Not applicable What are your deliverables for this component? Not applicable If Surveying examples which your species project for of Watch includes will populations, be List addressed, information species setting why up projects gathering this ways that species or to observe could mapping is be a priority behavioral considered. for Watch in your patterns, List species, area, and and what submitting describe will those be location done plans in terms data here. of to EDDMapS Be this sure species. to include are Not applicable What is your deliverable for this component? Not applicable • Prevention & Education Does to achieve. underserved your project Specifics or new have should audiences a prevention include in or your your education target area. (If audience not component? -applicable and how type If so, you N/A.) describe plan to what expand it entails, the knowledge and what of outcomes you noxious weeds expect to Education project during public, District page and area these news for the is a as inclusion activities, articles large the West mapping in Greeley piece will their they of be what of will submitted newsletters. Conservation the be Weld Russian brought to County West There District olive to the Greeley will believes and landowners page. also Salt Conservation be in. The cedar weekly attention trees Weed Facebook is District Division to conducted. be addressed and posts will Central work for If other the in one-on-one a Weld season list timely A County or manner. on with B noxious both Water landowners For the Conservancy Weld weeds the in are general County the found What is your deliverable for this component? Seven submitted. landowners within A minimum of the 25 Facebook project area posts will be about worked noxious with during weeds and the native project. plants Two to four on each newsletter entitie's articles page will will be be posted. Technology & Mapping Does weed applicable your occurrence proposal type N/A.) data? include How a request will this improve for staffing, your tools, on -the or other -ground items weed needed management to survey, efforts? record, Please monitor, explain. or process (If noxious not - The EDDMapS are identified. weed division at the end tracking seasonal of will the staff grant be able will project. to do be mapping carried This will out on allow after the parcels for the easier project in the monitoring ends project to verify area. of the that This trees suppression mapped removed. data If is will additional being be achieved. uploaded noxious to weeds What is your deliverable for this component? This mapped data will be uploaded to EDDMapS at the end of the grant project. How displayed, does your and shared project aim with to CDA acquire and the species EDDMapS -specific noxious West online weed database? location data? How will this data be collected, stored, The the data end of will the be collected season. with MapltFast or Collector software on a Samsung tablet. The data will be uploaded in EDDMapS at Partnerships and Organizational Capacity Projects multiple full potential. that projects/grant are located applications, in close vicinity you should may be make contacted every attempt so that your to partner grant together. needs have If a CDA higher see likelihood the ability of to combine reaching their Describe and plan contributions and any commitment partnership(s) of each to future partner. that exists participation. Describe for this their (If project. value this is Include a to single you in -applicant how terms long of each achieving project partnership type your N/A.) management has existed and goals the responsibilities and the long-term is changes report everything. properties Without more sightings, the difficult in support out Weld under -of to address -area treat County our of. jurisdiction. weeds and landowners. is the working movement on the third their These with Knowing own largest partners our lands, of noxious county partners. that as keep these in well weeds the Weld growing partners as state. County in willing the are making and County to improving would a put call it money difficult not with away be development with out able for to each brainstorming. to cover to help year. accomplish all with and the landowner private growth, an all extra that oil and and set compliance land we do. of gas, -locked eyes Every and to means the year help it The first critical partnership is that between the We d County Youth Conservation Corps and the Weld County Weed Division. The two entities work well together addressing Russian olive and Salt cedar trees. The two entities have worked together since 2010 on the first Russian olive and Salt cedar removal project in Weld County. Since then the working relationship and understanding of how each partner functions has grown and improved. The Weld County Youth Conservation Corps in -kind match is $28,770 for time and equipment. The Weld County Weed Division in -kind match is $1,967 for coordination, mapping, equipment and chemical. The next critical partner is the West Greeley Conservation District. Over the years. WGCD has passed on weed specific information in their newletters, helped host educational workshops, and helped identify infestations on properties they were working with. This partnership has been existence with the Weld County Weed Division since 2002 and with the Weld County Youth Conservation Corps since 2012. For this project, their match is $500 for cross -posting Facebook articles and inclusions of weed articles in their newsletter. If your project is awarded less than the full funding requested, some proposed activities, treatments, etc., may have to be revised. What creative strategies will you employ to optimize the funds that you do receive? If full funding is not received, the Weld County Youth Conservation Corps will start work on the west side of the project and cover as much ground as we can with the funds received along with our in -kind match. Final Question Please include any other information you wish us to consider in reviewing your grant application (optional). Maps You must include a map of your proposed project area. The map should have a legend, north arrow, title, vicinity map (if necessary), etc. so that anyone looking at the map can tell exactly where the project is located. Please contact CDA for assistance if needed. ATTESTATION ALL APPLICANTS PLEASE SIGN: Your electronic signature below indicates your agreement with the following statements. By typing my name in the following box I certify that to the best of my knowledge and belief, the statements and data in this application are complete, true, and correct. In addition. I have thoroughly read the instructions and guidelines described in the RFA. Printed Name and position title Signature (type /s/ your name) Date Holly J Bernhardt. Program Coordinator Holly J Bernhardt Dec 2, 2019 Deadline for receipt of applications is Monday, December 16th, 2019 @ 5:00p.m. Save this form to your desktop then upload this application, your budget, and your map at this site: http:/ltiny.cc/2020CDAGrantsUploadSite Russian Olive and Salt Cedar Removal along the Big Thompson River 2020 BUDGET FORM FOR NOXIOUS WEED PROGRAM GRANT PROPOSALS PROJECT NAME Russian olive and Tamarisk Removal on the Big Thompson River Describe each project expense and in -kind contribution in the left column Dollar amounts listed in Column C should equal the Grant Request Amount in your application In the Matching Funds section, enter cash match in the top columns and in -kind dollar equivalents in the bottom columns according to contributer Greyed -out and summary cells cannot be edited Totals will calculate automatically DESCRIPTION CASH EXPENSES Weeks labor for Weld County Youth Conservation Corps IN -KIND ITEMIZATION 2 additional weeks WCYCC labor Chipper @ $1,500/week x 6 weeks Holly's time to supervise @ $42/hr x 45 hours Youth Corps truck @ $12/hr x 40 hrs x 6 weeks Tina's time to coordinate w/landowners $50 x 20 hrs Tina's truck @ 12/hr x 10 hours Glyphosate at 100% concentrate $14 25/gal x 15 gal Tablet for mapping @ $35/month x 15 months TOTALS (BY COLUMN) These cells will fill automatically TOTAL GRANT AMOUNT PROPOSED REQUIRED MINIMUM MATCH PROPOSED MATCH FUNDS REQUESTED APPLICANT APPLICANT CASH IN -KIND $30,000 $30,000 $30,000 $30,000 $30,157 $15,000 $9,000 $1,890 $2,880 $0 $28,770 MATCHING FUNDS PARTNER PARTNER IN CASH KIND $1,000 $120 $214 $53 $0 $1,387 OTHER OTHER IN- - MATCH CASH KIND ," TOTAL $15,000 $9,000 $1,890 $2,880 $1,000 $30,157 Chloe Rempel From: Sent: To: Cc: Subject: Attachments: Lesley, Chloe Rempel Friday, August 21, 2020 4:44 PM Lesley Cobb Esther Gesick; Cheryl Hoffman; Bri White; HS Contract Management RE: Outstanding PAs 2020 NWFSPF Application.pdf; Weld County YCC 2020 notif Itr.pdf I'm sorry it has taken me so long to review this! I took a look at the document you sent and I now know why I couldn't find it in Tyler — I don't believe this item was ever approved by the Board and signed by the Chair. It looks like Holly Bernhardt signed it instead and it was never routed through the Board. If I'm mistaken though, please let me know. I want to confirm the best practice moving forward with Esther on Monday, but I believe we will likely list the attached documents as a joint Item of Communications to get them into the BOCC's records. Please reaffirm with the Division Heads and Program Coordinators that applications such as this need to be routed through the Board for approval and signed by the Chair, unless they are authorized by Resolution to sign a document. Thank you and have a great weekend! Chloe A. Rempel Deputy Clerk to the Board Supervisor Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4213 Email: crempel@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Lesley Cobb <cobbxxlk@weldgov.com> Sent: Thursday, July 23, 2020 11:43 AM To: Chloe Rempel <crempel@weldgov.com> Cc: Esther Gesick <egesick@weldgov.com>; Cheryl Hoffman <choffman@weldgov.com>; Bri White <bwhite@weldgov.com>; HS Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Outstanding PAs 1 Hi Chloe, Here is the 2020 application that you were needing for the State Noxious Weed Fund Grant (Item #3 below). I have also included the Award Notification letter just in case you didn't have that. Sorry it took so long to get this to you! Q Lesley Cobb Data Analyst Contract Management and Compliance Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 8 (970) 400-6512 (970) 353-5212 cobbxxlk@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe Rempel <crempel@weldgov.com> Sent: Wednesday, June 24, 2020 12:23 PM To: Tobi Cullins <cullinta@weldgov.com>; Lesley Cobb <cobbxxlk@weldgov.com> Cc: Esther Gesick <egesick@weldgov.com>; Cheryl Hoffman <choffman@weldgov.com>; Bri White <bwhite@weldgov.com>; Lesley Cobb <cobbxxlk@weldgov.com>; Kathy Snyder <snyderkl@weldgov.com> Subject: RE: Outstanding PAs Actually, I apologize, I spoke to soon. The application I found (attached) was from the year prior. From my records, I can't see that we ever processed the application associated with this PA. Do you happen to have a copy of the application you all submitted? Thank you, Chloe A. Rempel Deputy Clerk to the Board Supervisor Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4213 Email: crempel(c�weldgov.com 2 Hello