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Home My WebLink About20200756.tiffOn -t -ca C+ sO # c --(V-1 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: November 10, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Amendment of Memorandum of Understanding with the Weld County Department of Public Health and Environment Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Amendment of Memorandum of Understanding with the Weld County Department of Public Health and Environment. The Department is requesting to amend the Memorandum of Understanding (MOU) with the Weld County Department of Public Health and Environment (WCDPHE), signed by the Board of County Commissioners on March 4, 2020, and identified as Tyler ID 2020-0756. Through the MOU, the WCDPHE provides health and safety education and consultation to child care provider homes. This amendment was requested following review of the existing MOU by new WCDPHE leadership and through discussion with Department Deputy Director, Tami Grant. The amendment increases the clarity of the Department's roles, expected outcomes and WCDPHE goals. Financial obligations of the Department were decreased from $119,308 to $119,283 as a result of percent of time changes. I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; November 10, 2020 — CMS 4242 Ofirlsexi+ Arda, e:cnte:4&(//57)) tins, -/Q0 Page 1 aoao -0-75G t -I R OO9 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT This Agreement Amendment, made and entered into I g 441 day of nbvember 2020 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and the Weld County Department of Public Health and Environment, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Health and Safety Education and Consultation for Child Care Provider Homes, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2020-0756, approved on March 4, 2020. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on June 30, 2021. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement, effective retroactive to July 1, 2020: 1. Exhibit A, Scope of Services, is hereby amended as attached. 2. Exhibit B, Budget, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ,/,d,4% Weld • u y Cler _ the Bo By: Deputy Cle to the Boa BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair NOV 1 8 2020 CONTRACTOR: Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80634 By: �ezi-kMark A. t le. y MST) Mark Lawley, Deputy Director Date: Nov 4, 2020 a2oaz - b7 Exhibit A HEALTH & SAFETY EDUCATION and CONSULTATION FOR CHILD CARE PROVIDER HOMES Collaboration between Weld County Department of Human Services and Weld County Department of Public Health and Environment SCOPE OF SERVICES The Weld County Department of Human Services (WCDHS), in conjunction with the Weld County Department of Public Health and Environment (WCDPHE), will work to provide support to prospective, new and existing Weld County licensed and unlicensed child care provider homes, referred together as "child care provider homes", through health and safety assessment, consultation, and education. WCDHS may approve additional child care provider homes to be assessed to support numerous programs and individuals to include but not limited to Colorado Works, Foster Care and Kinship. 1. General Description of Services A. WCDPHE and WCDHS, in partnership with Realizing Economic Advancement through Caring Homes (REACH), United Way of Weld County (UWWC) and North Range Behavioral Health (NRBH), referred together as the "Weld Child Care Team", will collaboratively develop and implement quality services and supports through: 1) A team -based approach to support the needs ofchild care provider homes. 2) Providing health and safety assessment, education, and consultation to child care provider homes. 2. Expected Outcomes Anticipated outcomes of the collaboration will include: A. An increase in the quality of child care and the safety environment of child care provider homes. B. An increase in the number of child care provider homes, including those providers with active Colorado Child Care Assistance Program (CCCAP) Fiscal Agreements through WCDHS, due to provider knowledge and use of recommended supports. C. An increase in the overall knowledge base and understanding of child care issues within the child care community by providing educational trainings, presentations, and seminars. D. Having adequate child care provider homes will allow WCDHS clients to maintain or obtain needed education and employment to be self-sufficient. E. Children in child care provider homes will be better prepared for pre-school or kindergarten and be more successful in a traditional school setting. 3. Target Goals for WCDPHE A. Support the development of quality child care provider homes by assessing and supporting health and safety. Complete a minimum of 15 in -home assessments for child care provider homes, referred from WCDHS. Provide support and resources to child care provider homes as needed per the assessment to support overall health and safety for children. Initial contact should be made within three (3) business days of the new child care provider home referral. Identified needs should be followed -up within one (1) month of the initial home visit. Maintain monthly communication, at minimum, with child care provider homes to provide support and identify additional needs. B. Serve as an ambassador for CCCAP to increase the number on child care provider homes with active CCCAP Fiscal Agreements. The goal is to increase the number of child care provider homes with a CCCAP Fiscal Agreement by three (3). C. Provide educational trainings and seminars to support child care provider homes, conducting a minimum of four (4) related trainings. D. Initiate a minimum of two (2) referrals each month to partner agencies regarding licensing, supportive services, behavior management, etc. E. At a minimum, attendance and active participation in quarterly Weld County Child Care events. F. Provide ongoing health and safety support for existing child care provider homes. 4. Role of WCDHS The REACH Team of Employment Services of Weld County (ESWC), a division under the WCDHS, will provide overall guidance and direction to the Childcare Home Provider Health and Safety Specialist. The REACH Team will serve as the liaison between child care provider homes and community partners and the Childcare Home Provider Health and Safety Specialist. To this end, ESWC will: A. Provide financial support, utilizing Child Care, Colorado Works, or other appropriate and available funding sources for this initiative. B. Conduct background checks on potential child care provider homes, prior to making referrals to Childcare Home Provider Health and Safety Specialist; C. Provide referrals to the Childcare Home Provider Health and Safety Specialist, to complete thorough health and safety assessment, consultation, and education. D. Collaborate with Childcare Home Provider Health and Safety Specialist, in developing, providing, and participating in trainings. E. Collaborate and identify solutions with the Childcare Home Provider Health and Safety Specialist to assist in resolving the concerns and needs of potential child care provider homes. F. Collaborate with the Childcare Home Provider Health and Safety Specialist to create a means of tracking assessment results, such as a database or other acceptable method agreed to by both WCDHS and WCDPHE. G. Collaborate with the Childcare Home Provider Health and Safety Specialist, the community, and the other members of the Weld Child Care Team to provide education, health and safety training, presentations, seminars, etc., in order to support the "Expected Outcomes" in section 2. H. Meet with the Childcare Home Provider Health and Safety Specialist on an ongoing basis or as needed to ensure contractual obligations are met, improve communication, and strengthen the intent of this Agreement. 5. Role of the WCDPHE and the Childcare Home Provider Health and Safety Specialist A. Hire, house, and supervise the Childcare Home Provider Health and Safety Specialist. WCDPHE is solely responsible for the supervision of the Childcare Home Provider Health and Safety Specialist. See job description (Exhibit C). B. In collaboration with WCDHS, provide training for the Childcare Home Provider Health and Safety Specialist ensuring the assessments (inspections) requested by WCDHS, through their recruitment process, are completed. It is understood that the assessments are to be undertaken solely for child care provider homes that currently function as an unlicensed provider. Additionally, assessments (inspections) may be approved for other child care provider homes as determined necessary by WCDHS. C. Provide timely and appropriate referrals to partner agencies within the Weld Child Care Team. D. Assure that the Childcare Home Provider Health and Safety Specialist participates as a member of the Weld Child Care Team, in order to resolve the concerns and needs of potential child care provider homes. With the expectation of active engagement in Weld Child Care Team meetings and activities, as well as a willingness to support the overall goals of the team. E. Respectful collaboration with WCDHS, the community, and the other members of the Weld Child Care Team to provide education, health and safety training, presentations, seminars, etc., in order to support the "Expected Outcomes" in section 2. F. In collaboration with WCDHS, create a means of tracking assessment results, such as a database or other acceptable method agreed upon by WCDHS and WCDPHE. G. The Childcare Home Provider Health and Safety Specialist will provide, at a minimum, a quarterly report of outcomes produced during the previous quarter. The report is due to the WCDHS Child Care Manager no later than the 10th of the month following quarter end. The report is to include (but is not limited to) referrals made to Weld Child Care Team members; individual trainings, group trainings, and/or presentations provided to potential or existing child care provider homes; home visits and consultation services provided; any attendance at Weld Child Care Team activities, and any other informational supports provided to providers. H. While the primary function of the Childcare Home Provider Health and Safety Specialist is working in tandem with the Weld Child Care team, the Childcare Home Provider Health and Safety Specialist, may be utilized in a similar capacity for other WCDHS divisions. EXHIBIT B BUDGET Contractor Names Weld County Department of Public Health & Environment Budget Period 7/01/2020-6/30/2021 Project Name Health & Safety Education and Consultation for Child Care Provider Homes Program Contact Name, Title, Phone and Email Gabri Vergara, Co -Director, Environmental Health Svcs, 970-400-2226 gvergara@weldgov.com Fiscal Contact Name, Title, Phone and Email Tanya Geiser, Director, Administrative Services 970 - 400-2122 tgeiser@weldgov.com Expenditure Categories Personal Services - Salaried Employees Position Title Description of Work Budget Supports Item SOW (Yes/No) 18 -Month Gross or Annual Salary Fringe Percent Time Project of on Total Amount Requested Childcare Home Provider Health and Safety Specialist See Exhibit C Yes $ 60,166.92 $23,422.98 100.0% $83,590 Coordinator Coordinates paperwork, training, performance Yes $ 97,926.44 $38,122.76 4.0% $5,442 Personal Services - Hourly Employees Position Title Description of Work Budget Supports Item SOW (Yes/No) Hourly Wage Hourly Fringe Total Hours Project # of on Total Amount Requested Office Technician Basic administrative support Yes $19.17 $7.46 65 $1,731 t. 1, :'R�.�r- `_...r "' ✓/iC+�y24yHp, _ :: .)Jl....5.LT3" (.. .., ..... ... . t .. -r. f .3 -"t•'c ,./ 11 �5 (%>{,,j5 iUa xt >,a tSY. ^" '.!.r' ^r, '. ": ,... a.b•+X.. -r. ./..w ...Y y �.., . �:� r .Z ..... ✓ <'�a . 4w:;.. • <•, .. :,. %.. % .% J1 v` ,rr .. ..�.. �. . ;/. ,;s .. .<. y3 J, .i _ .,y .l1 �<tix ,5. _ .5 w,yF +4p� jf' ire (: ,1.'. .dt!1 4.x Y ,,��,({:j`s"�y.� °�• "S`" 1. pc` iL-₹`r"��;rr• ��rt, {®tFA6 `a 'y�. r. 5 „'7•'�'. '/._. Id`. ,•i� - n• ��,-k' Y •i /. b^• j�$J� yY <y r -� / i' \ V i. I \ / j 'W v.S - IS >" J . ✓ei ' b'I !: � e'- ^:a v Y �. ,a.� ' L 's N �..' �� i 1 ?rt•S'? . w� L, • � S �r A �( /' :::. !: v t �`� '`''-.1. and .' ,.(i '� �. ....._ . :+.1?... .;.ibft . ��-u,}. oi *�., r. <n.. ,.. .. �., ..;:,. (�nclud�ng r�6p o �p �r vp�� app �* Personal S��®s�(l6: ..t��rp lc�r"'A • s fringe benefits} $90,763 Supplies & Operating Expenses Item Description of Item Budget Supports (Yes/No) Item SOW Rate Quantity Total Amount Requested Postage Mailing of inspection reports and information Yes $ 0.55 50 $28 Copying/Printing Education materials Yes $ 0.05 1,250 $63 Office supplies Supplies necessary to perform job functions (pens, paper, etc.) Yes $ 10.00 12 $120 Phone costs Monthly cell phone costs Yes $ 80.00 12 $960 Small items of equipment Various items of small equipment that may be required to perform the functions of this position Yes $ 150.00 1 $150 Child Care Provider Trainings Supplies & expenses for trainings Yes $ 50.00 7 $350 Translation Translation services that may be required for home consultations Yes $ 60.00 12 $720 Staff Training Regular employee, see contractual (other trainings that may be necessary) Yes $ 50.00 5 $250 Safety Supplies/ Equipment for Approved Home Providers Health and safety items will be made available to approved child care provider homes when no other resources are available. Examples baby gates, Pack n' Play, car seats, etc. Yes $ 2,500.00 1 $2,500 _inlcude Total Supplies & Operating Expenses $5,140 Page 1of2 Contractor Names Weld County Department of Public Health & Environment Budget Period 7/01/2020-6/30/2021 Project Name Health & Safety Education and Consultation for Child Care Provider Homes Program Contact Name, Title, Phone and Email Gabri Vergara, Co -Director, Environmental Health Svcs, 970-400-2226 gvergara @weldgov.com Fiscal Contact Name, Title, Phone and Email Tanya Geiser, Director, Administrative Services 970 - 400-2122 tgeiser@weldgov.com Travel Item Description of Item Budget Item Supports SOW (Yes/No) Rate Quantity Total Amount Requested Mileage Home visits, meetings, training, travel Yes $ 0.555 7500 $4,163 Meals During trainings Yes $ 15.00 14 $210 Lodging For trainings Yes $ 120.00 3 $360 Parking During trainings Yes $ 12.00 3 $36 Total Travel $4,769 Contractual Subcontractor Name Description of Item Budget Supports Item SOW (Yes/No) Rate Quantity Total Amount Requested TBD Professional training for consultant Yes $ 150.00 3 $450 $0 Total Contractual $450 SUB -TOTAL BEFORE INDIRECT $101,122 Indirect Item Description of Item Total Amount Requested Federally indirect -negotiated cost rate CDPHE-approved cost rate indirect 2020 indirect rate = 17.96% $18,161 De minimis indirect rate cost Total Indirect $18,161 ',: • U.[i' vc.r '., ri ,._4S '+h ,.�/ �...-.. —'.t aa.,,�... 9 ij"., ��y .;: . .. �; i . ,pr, 1�� .. I TOTAL $119,283 Page 2of2 New Contract Request Entity Information ❑ New Entity? Entity Name* WELD COUNTY PUBLIC HEALTH DEPARTMENT Entity ID* @00010419 Contract Name* Contract ID WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND 4242 ENVIRONMENT (AGREEMENT AMENDMENT - HEALTH AND SAFETY EDUCATION AND CONSULTATION FOR CHILD CARE Contract Lead* CULLINTA PROVIDER HOMES) Contract Status I _ B REVIEW Parent Contract ID 20200756 Requires Board YES Contract IL Email Department Project it cul lintac?co.weld.co.us;cobb xxlkOco.weld.co.us Contract Description * AGREEMENT AMENDMENT TO EXHIBITS A AND B OF EXISTING MOU FOR HEALTH AND SAFETY EDUCATION AND CONSULTATION FOR CHILD CARE PROVIDER HOMES. Contract Descri * .r n 2: PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 1 1 12/20. Contract Type * AGREEMENT Amount $O00 Renewable* NO Automatic Renewal Grant rtment HUMAN SERVICES nt Email CM- HumanServices@weldgov.co m Department Head Email CM-HumanServices- DeptHeadS veldgov.c©m County Attorney GENERAL COUNTY ATTORNEY EMAIL. County Attorney Email CM- COUNTYATTORNEY@M LDG OV.COM Requested nda Due Date Date* 11/14/2020 11/18/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note= the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 05/01/2021 Renewal Date Termination Notice Period Contact [tforer�tiora Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date 06/30/2021 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 11 1 0 C1 Approval Process Department Head JAMIE ULRICH DH Approved Date 11!'12/2O20 Final Approval BOCC Approved x:y.. C Signed Date C Agenda 11/18/2020 Originator CULLINTA Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 11 ti2=`22020 11/12/2020 Tyler Ref # AG 111820 RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR HEALTH AND SAFETY EDUCATION AND CONSULTATION SERVICES FOR CHILD CARE PROVIDER HOMES AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Health and Safety Education and Consultation Services for Child Care Provider Homes between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Department of Public Health and Environment, commenciig July 1, 2019, and ending June 30, 2021, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Health and Safety Education and Consultation Services for Child Care Provider Homes between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. GC: HSP, NL(T6) Q4/03/20 2020-0756 HR0092 MEMORANDUM OF UNDERSTANDING FOR HEALTH AND SAFETY EDUCATION AND CONSULTATION SERVICES FOR CHILD CARE PROVIDER HOMES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of March, A.D., 2020, nun pro tunc July 1, 2019. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: didiA) Cam; , Weld County Clerk to the Board t� BY: Deputy Clerk to the Board AP' iW D AS ttorney Date of signature: O3 /I1(2.0 Kevin D. Ross Mike Freeman, Chair Steveoreno, Pro-Tem K. James arbara Kirkme 2020-0756 HR0092 Gttn+ra►c-+ sb 3903 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: February 4, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandum of Understanding with the Weld County Department of Public Health and Environment Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding with the Weld County Department of Public Health and Environment. The Department is requesting a Memorandum of Understanding (MOU) with the Weld County Department of Public Health and Environment to provide health and safety education and consultation to in -home childcare providers. The Department entered into an MOU for similar services in 2018. That agreement expired June 30, 2019 and was not renewed at that time. The Department has determined that services need to continue, and an MOU has been drafted retroactive to July 1, 2019. This MOU is for the term of July 1, 2019, through June 30, 2021, and may not be renewed beyond June 30, 2021. The maximum amount allowable under this MOU is $119,308.00 and shall come from Temporary Assistance for Needy Families (TANF) and other funding sources. I do not recommend a Work Session. I recommend approval of this MOU and authorize the Chair to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro-Tem Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; February 4, 2020 — CMS 3403 3A, Page 1 2020-0756 HRooalg MEMORANDUM OF UNDERSTANDING BETWEEN WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND WELD COUNTY DEPARTMENT OF HUMAN SERVICES This Agreement is made and entered into between Weld County Department of Public Health and Environment, hereinafter referred to as "WCDPHE" and Weld County Department of Human Services, hereinafter referred to as "WCDHS". Whereas, WCDHS desires to obtain the services set forth in this memorandum and incorporated exhibits, and Whereas, WCDPHE has the ability, qualifications and time available to timely perform these services, NOW THEREFORE, in consideration of the mutual promises set forth herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A and B which form an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. 2. Service or Work. WCDPHE agrees to procure the materials, equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project described in Exhibits A and B. 3. Term. The initial term of this Agreement shall be effective on July 1, 2019 and shall expire on June 30, 2021. This agreement shall be automatically renewed annually by the parties, unless one of the parties notifies the other in writing prior to thirty days before the end of the contract year. It may not be renewed beyond June 30, 2021. 4. Termination. This agreement may be terminated without cause by either WCDPHE or WCDHS upon 30 days written advance notice. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by WCDPHE shall be the basis for additional compensation unless and until WCDPHE has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Funds for this contract shall be obtained by County from Temporary Aid to Needy Families (TANF) and other funding sources. County shall pay WCDPHE no more than one hundred nineteen thousand, three hundred eight dollars ($119,308) annually as set forth in Exhibit B, Project Budget. County agrees to pay WCDPHE through an invoice process during the course of the contract in accordance with the Scope of Work as described in Exhibit A. WCDPHE agrees to submit invoices which detail the work completed by WCDPHE. The County will review each invoice and if it agrees WCDPHE has completed the invoiced items to the County's satisfaction, it will remit payment to WCDPHE. 7. Ownership. All work and information obtained by WCDPHE under this Agreement or individual work order shall remain (as applicable), the property of County. 8. Warranty. WCDPHE warrants that the service performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. WCDPHE further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 9. Liability Coverage. WCDHS and WCDPHE shall exchange evidence of insurance showing general liability coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims for bodily injury, death, property damage, or personal injury which may arise through the execution of this agreement. Such evidence shall be approved by each recipient prior to commencement of this agreement. 10. Immunity. Nothing in the Agreement shall be construed (i) as a waiver by either party of immunity provided by common law or by statute, specifically including the Colorado Governmental Immunity Act, Section 24-10-101. et.seq. C.R.S., as it may be amended from time to time; (ii) as creating an assumption of any duty or obligation with respect to any third party where no such duty previously existed; or (iii) as creating any rights enforceable by such third parties. 11. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of WCDPHE. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County ' s right s under this Agreement or under the law generally. 12. Non -Assignment. WCDPHE may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 13. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control. including but not limited to Acts of God, fires, strikes, war, flood, earthquake s or Governmental actions. 14. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other contractors or persons to perform services of the same or similar nature. 15. Termination. This agreement may be terminated without cause by either WCHPHE or WCDHS upon 30 days written advance notice. 16. Entire Agreement/Modifications. This Agreement, including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 17. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 18. Employee Financial Interest/Conflict of Interest - C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 19. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 20. Third Party Beneficiaries. It is expressly understood and agreed that the enforcement of the terms and conditions of this agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this agreement shall give or allow any claim or right of action whatsoever by any other person not included in this agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this agreement shall be an incidental beneficiary only. 21. Confidentiality. All parties to this agreement shall comply with all federal, state and county laws and regulations governing confidentiality, subject only to statutory exceptions applicable to criminal investigations and proceedings. 22. Amendment. Any amendment of this agreement may be made only by written agreement and signed by all parties hereto. 23. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 24. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: WogetAdA,) JC.i+u+y' Weld Coun Clerk to the Board By: Deputy Clerk to th BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair CONTRACTOR: MAR 0 4 2020 Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, CO 80631 B: Y Mark Wallace, M.D. - Executive Director Date: 01-27-2020 0,02Oo2o Exhibit A HEALTH & SAFETY EDUCATION and CONSULTATION FOR CHILD CARE PROVIDER HOMES Collaboration between Weld County Department of Human Services and Weld County Department of Public Health & Environment SCOPE OF SERVICES Human Services, in conjunction with the Health Department, will work to provide support to prospective, new, and existing Weld County child care home providers through health and safety assessment, consultation, and education. Human Services may approve additional homes to be assessed to support numerous programs and individuals to include but not limited to TANF, Foster Care and Kinship. 1. General Description of Services A. The Weld County Department of Public Health and Environment (WCDPHE), referred to as the Consultant, and the Weld County Department of Human Services (WCDHS), in partnership with United Way of Weld County and North Range Behavioral Health, will collaboratively develop and implement quality services and supports through: 1) A team -based approach to support the needs ofchild care home providers. 2) Providing health and safety assessment, education, and consultation to child care home providers. 2. Expected Outcome Anticipated outcomes of the collaboration will include: A. An increase in the quality of child care and safety of environment in - home child-care provider settings. B. An increase in the number of child care home providers, due to provider knowledge and use of recommended supports. c. Having adequate child care home providers will allow DHS clients to maintain or obtain needed education and employment to be self-sufficient. D. Children in provider homes will be better prepared for pre-school or kindergarten and be more successful in a traditional school setting. Role of Human Services The Realizing Economic Advancement through Caring Homes (REACH) Team of Employment Services of Weld County Division under the Department of Human Services will provide overall guidance and direction to the family home care health/safety consultant. The REACH Team will provide the liaison function between providers and community partners and the Health Department consultant. To this end, ESWC will: A. Provide financial support, utilizing Child Care, TANF or other appropriate and available funds for this initiative. B. Conduct background checks on potential providers, prior to making referrals to Consultant; c. Provide referrals to consultant, to complete thorough health and safety assessment, consultation, and education. D. Collaborate with WCDPHE, in developing, providing, and participating intrainings. E. Collaborate and identify solutions with consultant to assist in resolving the concerns and needs of potential providers. F. Collaborate with WCDPHE to create a means of tracking assessment results, such as a database or other acceptable method. G. Collaborate with WCDPHE, the community, and the other members of the team to provide education, health and safety training, presentations, seminars, etc. in order to support the "Expected Outcomes" listed above. H. Meet with WCDPHE on an ongoing basis or as needed to ensure Contractual Obligations are met, improve communication, and strengthen the intent of this Agreement. Role of Weld County Department of Public Health and Environment I. Hire, house, and supervise the health and safety home care provider consultant. See job description (Exhibit C). J. In collaboration with Human Services, provide training for the consultant. K. Assure that the assessments (inspections) requested by WCDHS, through their recruitment process, are completed. It is understood that the assessments are to be undertaken solely for family child care providers whose initial goal is to function as an unlicensed provider. Additionally, assessments (inspections) may be approved for existing providers, program participants and or kinship families as determined necessary by WCDHS. L. Assure that the consultant participates as a member of the REACH Team, in order to resolve the concerns and needs of potential providers. M. Collaborate with DHS, the community, and the other members of the team to provide education, health and safety training, presentations, seminars, etc., in order to support the "Expected Outcomes" listed above. N. In collaboration with WCDHS, create a means of tracking assessment results, such as a database or other acceptable method. EXHIBIT B Contractor Names Weld County Department of Public Health & Environment Budget Period 7/01/2019-6/30/2020 Project Name Child Care Provider Homes Health & Safety Consultation Gabri Vergara, Co -Director, Program Contact Name, Title, Phone and Email Environmental Health Svcs, 970-400-2226 avergara@weldgov.com Fiscal Contact Name, Title, Phone Tanya Geiser, Director, Administrative Services and Email 970-400-2122 tgeiser@weldgov.com Expenditure Categories Personal Services - Salaried Employees Position Title Description of Work Budget Item Supports SOW (Yes/No) 18 -Month Gross or Annual Salary Fringe Percent of Time on Project Total Amount Requested Consultant Family Home Care Health/Safety Consultant Yes $ 58,808.91 $22,894.31 100.0% $81,703 Coordinator Coordinates paperwork, training, performance Yes $ 76,743.43 $29,876.22 1.0% $1,066 EH Manager Supervision, reporting, hiring, deliverables met Yes $ 97,149.26 $37,820.21 5.0% $6,748 Personal Services - Hourly Employees Position Title Description of Work Budget Item Supports SOW (Yes/No) Hourly Wage Hourly Fringe Total # of Hours on Project Total Amount Requested OT Basic administrative support Yes $19.17 $7.46 65 $1,731 $0 Total Personal Services (including fringe benefits) $91,249 Supplies & Operating Expenses Item Description of Item Budget Item Supports SOW (Yes/No) Rate Quantity Total Amount Requested Postage Mailing of inspection reports and information Yes $ 0.55 50 $28 Copying/Printing Education materials and misc copied items Yes $ 0.05 1,250 $63 Office supplies Supplies necessary to perform job functions (pens, paper, etc.) Yes $ 10.00 12 $120 Phone costs Monthly cell phone costs Yes $ 60.00 12 $720 Small items of equipment Various items of small equipment that may be required to perform the functions of this position Yes $ 150.00 1 $150 Child Care Provider Trainings Supplies & expenses for trainings Yes $ 50.00 7 $350 Translation Translation services that may be required for home consultations Yes $ 60.00 12 $720 Staff Training Regular employee, see contractual (other trainings that may be necessary) Yes $ 50.00 5 $250 Safety Supplies/ Equipment for Approved Home Providers Health & safety items will be made available to approved home or kinship providers when no other resources are available. Examples inlcude baby gates, Pack n' Play, car seats, etc. Yes $ 2,500.00 1 $2,500 Total Supplies & Operating Expenses $4,900 Page 1of2 Contractor Names Weld County Department of Public Health & Environment Budget Period 7/01/2019-6/30/2020 Project Name Child Care Provider Homes Health & Safety Consultation Gabri Vergara, Co -Director, Program Contact Name, Title, Phone and Email Environmental Health Svcs, 970-400-2226 evergaral weldgov.com Fiscal Contact Name, Title, Phone Tanya Geiser, Director, Administrative Services and Email 970-400-2122 tgeiser@weldgov.com Travel Item Description of Item Budget Item Supports SOW (Yes/No) Rate Quantity Total Amount Requested Mileage Home visits, meetings, training, travel Yes $ 0.525 7500 $3,938 Meals During trainings Yes $ 15.00 14 $210 Lodging For trainings Yes $ 120.00 3 $360 Parking During trainings Yes $ 12.00_ 3 $36 Total Travel 544 Contractual Subcontractor Name Description of Item Budget Item Supports SOW (Yes/No) Rate Quantity Total Amount Requested TBD Professional training for consultant Yes $ 150.00 3 $450 $0 Total Contractual $450 SUB -TOTAL BEFORE INDIRECT $101,143 Indirect Item Description of Item Total Amount Requested Federally -negotiated indirect cost rate CDPHE-approved indirect cost rate 2020 indirect rate = 17.96% $18,165 De minimis indirect cost rate Total Indirect $18,165 TOTAL Page 2 of 2 Contract Form New Contract Request Entity Information Entity Name* Entity ID* WELD COUNTY PUBLIC HEALTH @00010419 DEPARTMENT Contract Name* WELD COUNTY DEPARMTENT OF PUBLIC HEALTH AND ENVIRONMENT (MEMORNADUM OF UNDERSTANDING) Contract Status CTB REVIEW Contract ID 3403 Contract Lead* CULLINTA ❑ New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # cullinta@comeld.co.us Contract Description* MEMORANDUM OF UNDERSTANDING FOR CHILD CARE CONSULTATION SERVICES. ORIGINAL AGREMEENT BEGAN APRIL 1 2018 EXTENDNG FOR TERM OF JULY 1, 2019 THROUGH JUNE 30 2021. Contract Description 2 Contract Type AGREEMENT Amount* $119,308.00 Renewable* NO Automatic Renewal Grant IIGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.com Department Head Email CM-HumanSeriices- DeptHead(@ veldgov. coal County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV.COM Requested BOCC Agenda Date* 02/05/2020 Due Date 02?01?2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Termination Notice Period Review Date* 05/01/2021 Renewal Date Committed Delivery Date Expiration Crate" - 06/3012021 Contact Information Contact Info Contact Dame Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 02/24+2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/0412020 Originator CULLINTA Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 02'25;2020 Tyler Ref N AG 030420 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 02/25/2020 Submit Hello