HomeMy WebLinkAbout740512.tiff RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND THE GREELEY
NATIONAL BANK
WHEREAS, it has been determined that the present overall Weld
County system of accounting is in need of revision and change, and
WHEREAS, The Greeley National Bank, Greeley, Colorado, is
engaged in the commercial activity of computer processing and re-
lated services, and
WHEREAS, The Greeley National Bank has submitted an agree-
ment, marked Exhibit A, to perform a study to determine the most
economic and efficient manner of converting the overall Weld County
accounting system to an integrated on line method of processing, and
WHEREAS, the Board of County Commissioners, Weld County,
Colorado, believes it to be in the best interest of the County to enter
into such an agreement on the basis recited therein.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the agreement submitted
by The Greeley National Bank providing services to perform a study to
determine the most economic and efficient manner of converting the
overall Weld County accounting system to an integrated on line method
of processing, all as set forth on Exhibit A, a copy of which is attached
hereto and made a part hereof by reference, be, and it hereby is approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby is
authorized, to execute the agreement as submitted and to make the
same effective forthwith.
The above and foregoing resolution was, on motion duly made and
seconded, adopted by the following vote on the 3rd day of April ,
A. D„ 1974.
BOARD OF COUNTY COMMISSIONERS
� iV/ WELD COUNTY, COLORADO
ATTEST. .
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County Clerk and Recordef ) ' (( I ( ' 7
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County Attorney I' 7EZ*
740512
AGREEMENT
THIS AGREEMENT, Made and entered into this third
day of April , 197 4 , by and between THE GREELEY NATIONAL
BANK OF GREELEY, COLORADO, hereinafter referred to as GNB, and
THE COUNTY OF WELD OF THE STATE OF COLORADO, A Political
Subdivision, hereinafter referred to as Weld,
WITNESSETH, THAT:
WHEREAS, GNB is engaged in the commercial activity
of computer processing, and proposes to perform a study to determine
the most economic and efficient manner of converting the Weld systems
to an intergrated on line method of processing, and,
WHEREAS, Weld desires to employ the services of GNB
for such purposes,
NOW, THEREFORE, in consideration of the mutual
promises and covenants, of the parties as are hereinafter contained,
and for the further considerations hereinafter stated, it is understood
and agreed as follows:
1. GNB hereby agrees to:
(a) Perform an in depth analysis of all county
areas to determine the present and future on
line data processing requirements, including:
(1) File Sizes - Standardization of file sizes
to determine the feasibility of using one (1)
software interface for lookup, in addition
to determining the amount of on Line storage
required.
(2) Transaction Volumes - Actual volumes,
frequency of transactions and peak load
periods must be determined.
(3) Hard Copy Reports - Including some new
off line batch reports such as control total
summaries, look up activity lists, both in
summary for control and in detail for
auditing plus on line flexibility to prepare
items like tax receipts, accounts payable
checks, etc.
(b) Assist Weld in determining the type of on line
equipment such as CRT's, printers, copiers,
etc. that will be required in the county offices.
Participate in the discussions with each manufacturer
to verify that the specifications are understood
and the selections based on:
(1) Cost, performance comparisons
(2) Future flexibility
(3) Service, both in training and maintenance
(4) Experience in similar efforts
(c) Schedule and coordinate the discussions between
the selected manufacturers and the telephone company
that will be necessary to determine the number and
type of lines required to connect the on line stations
directly to the computer.
(d) Participate in the preparation of a long range county
data processing conversion plan. This schedule
listing the county areas to be converted second,
third, fourth, etc. would be determined by a group
of people, selected by the commissioners, representing
each area in county government.
(e) Convert the first area in the county to an on line
system during the first quarter of 1975. Included
in this agreement is the cost for completing the
necessary systems and programming to convert
the tax receivable and distribution of collected
revenue in the Treasurer's Office to an on line
system. The operating cost of the on line system
during 1975 is not included in this agreement but
will be detailed in a proposal, based on the results
of this study, and presented for approval prior to
the expiration of this agreement.
2. As compensation to GNB for the services to be performed
by GNB in behalf of Weld, Weld agrees to pay GNB for the time required
to complete this study. It is mutually agreed that billings will be accomplished
in the form of a monthly statement fully detailing the number of hours, rate
and dollars for each type of service performed. For purposes of clarification,
computer time will be billed at a rate of $90. 00 per hour, administrative time
at a rate of $20. 00 per hour, system analysis time at a rate of $15. 00 per
hour, and programming time at a rate of $10. 00 per hour.
3. It is further mutually understood and agreed that the
total sum will not exceed $25, 000. 00.
4. It is further and finally understood and agreed as follows:
(a) This agreement shall be for ten (10) months certain,
said months to commence effective as of March 1,
1974.
(b) In that this is proposed as a joint endeavor between
Weld and THE COUNTY OF BOULDER OF THE
STATE OF COLORADO, A Political Subdivision,
hereinafter referred to as Boulder, a like agree-
ment will be presented to Boulder. Therefore,
GNB will consider this agreement in effect only
after approval by both Weld and Boulder.
IN WITNESS WHEREOF, the parties hereto have hereunto
subscribed their hands on the day and year first above written.
GREELEY NATIONAL BANK OF
GREELEY, COLORADO
ATTEST• Gr V U By ke‘yovir,,...„,,,, ) 6^or/<- d
THE COUNTY OF WELD OF THE STATE
OF COLORADO
By i�l1llt . • /
ATTEST 2 ,-_17 7-- S4 - C�� /641
del'�
C erk and Recorder, Weld C unty ld uny Commissioners
APPROVED AS TO FORM:
C. Attorney for Wel County,Colo ado
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