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HomeMy WebLinkAbout20201558.tiffRESOLUTION RE: APPROVE COMPRECARE FUND APPLICATION FOR AGING MASTERY PROGRAM, TOMANDO CONTROL DE SU SALUD WORKSHOP, AND ONLINE ACCESS TO WELD AGING WELL PROGRAMS, AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a CompreCare Fund Application for the Aging Mastery Program, Tomando Control de su Salud Workshop, and Online Access to Weld Aging Well Programs, from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, to The Denver Foundation, commencing September 1, 2020, and ending May 31, 2021, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the CompreCare Fund Application for the Aging Mastery Program, Tomando Control de su Salud Workshop, and Online Access to Weld Aging Well Programs, from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, to The Denver Foundation, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that on behalf of the Chair, Holly Darby and Whitney Janzen-Pankratz with the Department of Human Services, be, and hereby are, authorized to submit said application electronically. cc : H5D, AcT(EckD) 07/20/20 2020-1558 HR0092 COMPRECARE FUND APPLICATION FOR AGING MASTERY PROGRAM, TOMANDO CONTROL DE SU SALUD WORKSHOP, AND ONLINE ACCESS TO WELD AGING WELL PROGRAMS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of May, A.D., 2020. BOARD OF COUNTY COMMISSIONERS C �,,,/WELDCOUNTY, COLORADO ATTEST: % .SIC d,;„k Mike Freeman, Chair Weld County Clerk to the Board County A orney Date of signature: 6 /31)-0 Kevin D. Ross 2020-1558 HR0092 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 19, 2020 TO: Board of County Commissioners — Pass -Around FR: Jaime Ulrich, Director, Human Services RE: CompreCare Fund Application Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Submission of the Department's CompreCare Fund Application. The Department is requesting to submit a CompreCare Fund Application through The Denver Foundation in preparation for anticipated budget cuts due to COVID-19. The Department is requesting to apply for $7,700.00 to be utilized towards Evidence -based Disease Prevention and Health Promotion Services, which are a requirement under the Older Americans Act (OAA). If awarded, the Department's Arca Agency on Aging (AAA) will utilize these funds to reach older adults through the Aging Mastery Program, Tomando Control de su Salud, and will also use these funds to increase online access to these programs through a technology lending program. This application is due Monday, June 1, 2020, and funds must be expended between September 2020 and May 2021. This application requires an electronic (online) submission and does not require the Chair's signature. I do not recommend a Work Session. I recommend approval and submission of this application. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross Approve Schedule Other/Comments: Recommendation Work Session Pass -Around Memorandum; May 19, 2020 — Not in CMS 2020-1558 05 757 CompreCare Fund Application Whitney Janzen-Pankratz (Weld County Area Agency on Aging) General Applicant Info Legal Name of Organization Weld County Area Agency on Aging DBA (if applicable) Mailing Address (Line 1) PO Box 1805 Mailing Address (Line 2) Mailing City Greeley Mailing State CO Mailing Zip 80632 Is your physical address different from your mailing address? r. Yes c No Physical Address (Line 1) 315 N 11th Ave. Physical Address (Line 2) Building C Physical City Greeley Physical State CO Physical Zip Code 80631 Organization's Phone # 970-400-6950 Organization's Fax Number 970-400-6951 Organization's Tax ID 84-6000813 Organization's Website www.weldaaa.org Organization's Email wjanzen-pankratz@weldgov.com CEO or Executive Director's First Name Kelly CEO or Executive Director's Last Name Morrison (Division Director) CEO or Executive Director's Phone # 970-400-6786 CEO or Executive Director's Phone Ext CEO or Executive Director's Email kmorrison@weldgov.com Applicant's First Name Whitney Applicant's Last Name Janzen-Pankratz Applicant's Job Title Wellness Coordinator Applicant's Phone # 970-400-6117 Applicant's Phone Ext Applicant's Email Address wjanzen-pankratz@weldgov.com Year Organization was Founded 1973 Is Your Organization A Nonprofit 501(c)3 Public Charity? c Yes a No, Organization's Mission Statement To maintain an individual's independence and dignity in their home and community. Number of Full -Time Employees 54 Number of Part -Time Employees 5 Are you using a fiscal, sponsor? r Yes !: No The Denver Foundation occasionally shares information about potential grantees with holders of donor -advised funds to expand organizations' opportunities for funding. May we share your proposal or proposal analysis with these donors? r: Yes C No Grant Request Info Type of Grant Requested C General Operating Support c: Program or Project Support Project Name / Title Weld Aging Well Programs Amount Requested $7,700.00 Describe what the grant will be used for: We would use the funds to implement the Aging Mastery Program (AMP), Tomando Control de su Salud (Tomando) workshop, and increase online access to Weld Aging Well programs through a technology lending program. Last year, 25 people received AMP. With your support, we would reach another 60 older adults. AMP incorporates evidence -based material, expert speakers, group discussion, and peer support to give participants skills and tools to achieve measurable improvement in health management, economic security, and societal participation. To meet the needs of a diverse community, leaders were trained in Tomando (Spanish Healthier Living) and support will help offer this evidence -based program to Spanish speaking older adults. Lastly, in response to COVID-19 we moved many of our evidence -based programs online. This process has revealed gaps in access to technology; therefore, we will establish a lending program for Chromebooks and WiFi Hotspots to improve access. Service Areal Region Affected Weld County Organization's Current Budget for Fiscal Year Ending: 7/31/2019 Organization's Revenue: $2,278,986.75 Organization's Expenses: $2,278,986.75 Program/Project Start Date: 9/1/2020 Program/Project End Date: 5/31/2021 Program/Project Revenue: $7,700.00 Program/Project Expenses: $7,700.00 Narrative Page Organization Background: Discuss the founding and development of the organization. Explain the original issue and/or opportunity the organization was founded to address and how that may have changed over time. Area Agencies on Aging (AAA) were established under the Older Americans Act (OAA) in 1973 to respond to the needs of Americans 60 and over in every local community by carrying out the objectives and intent of the Older Americans Act of 1965 without regard to income, sex, ethnicity, race, or religion. At that time, the AAA in northern Colorado was under a council of governments, based in Loveland, Colorado, and served both Larimer and Weld Counties. The agency's mission has always been to help maintain an individual's independence and dignity in their home and community by providing services, resources, and assistance. In 1980 the Area Agency on Aging split creating two regions, one in each Larimer and Weld County, both being absorbed by their County Departments of Human Services. Over time the Older Adult population has continued to grow and diversify. Currently, Weld County, like the rest of Colorado, is experiencing a change in the aging population. Between 2018 and 2025, Weld County will experience a 26% growth in 65 to 74 -year -old individuals and a 38% growth in the 85+ age group. This growth will have a significant impact on how the Older Americans Act (OAA) service provisions are implemented and will dramatically affect the community overall. Our mission at the Weld County Area Agency on Aging is to help maintain an individual's independence and dignity in their home and community. The Weld Aging Well Program fulfills that mission through work toward the goal of connecting older adults throughout Weld County to quality evidence -based health education programs as evidenced by an increase in the number of participants attending classes. Goals: Describe the organization's current The County is home to 304,435 people, and of goals. those, 50,935 are 60 years old or older. Though we have achieved progress over the last few years, the Weld Aging Well Program continues to strive to connect a larger number of individuals over the age of 60 to quality, evidence based, health education. Due to the continued growth of the older adult population in Weld County, increased capacity to offer more evidence -based health education continues to be a pressing need to meet our goal. Current Programs: Provide a brief The Area Agency on Aging (AAA) includes Adult Protective Services, Options for Long - description of the organization's current Term Care Medicaid, and the Older Americans programs. Include population and numbers Act (OAA) Programs; each operating under served, as well as expected results. If this separate funding streams. The focus of this request is for a specific program, describe the organization's other programs here. grant will be on the OAA Programs; services for vulnerable older adults. The data below includes services provided by contracted community partners during State Fiscal Year July 2018 through June 2019. 60+ Ride, a volunteer transportation program provided 7,172 rides. Meals on Wheels of Greeley provided 56,691 hot home delivered meals. Colorado Legal Services assisted 176 older adult clients. North Range Behavioral Health's Senior Peer Counseling Program provided mental health support through 4,734 visits. Catholic Charities provided 3,410 hours of case management and 638 contacts with clients for minority outreach services. The OAA internal programs provides for supportive services. The Chore Program provided 152 clients with deep cleaning, yard work and snow removal. The Dental, Vision, Hearing, and Visually Impaired Programs supplemented costs for 143 Dental, Vision and Hearing clients and 56 Visually Impaired clients. The Family Caregiver Program served 65 family caregivers with over 5,000 hours of respite care. Through the In -Home Services Program, 84 clients were kept safe in their home and delayed initialization through over 5,500 hours of homemaker and personal care services. Our internal nutrition program, Friendly Fork, serves hot meals at 23 congregate sites throughout the county and served 56,285 meals to 1,365 clients. Through the Information and Assistance/Aging and Disability Resources for Colorado (ADRC) Program, 7,395 contacts were made with older adults, their caregivers, and people 18 and older with a disability in need of long-term services and supports to resources, programs and services. The Long - Term Care Ombudsman Program protects the civil and human rights of approximately 1,800 residents living in long-term care and assisted living facilities. The Weld Aging Well Program is comprised of evidence -based classes and workshops for older adults to learn tools to take control of their health and remain active. These include: A Matter of Balance in which participants learn ways to break the fear of falling cycle by increasing activity levels; Tai Chi - Moving for Better Balance which is a group fall prevention program; Strong People, a strength -training program; Walk with Ease, a walking program to increase balance, strength and pace; Healthier Living/Tomando Control de su Salud and Healthier Living Diabetes, participants learn tools to become a better self -manager of chronic health condition(s) and diabetes; Aging Mastery Program; helps participants make meaningful and enduring changes to their lives; Powerful Tools for Caregivers empowers the family caregiver to take better care of themselves; and in Stress -Busting, participants learn new stress management techniques, relaxation and coping skills. Program/Project Support Request (a) Provide a summary of the plan for the program or project request. Include the issue and/or opportunity addressed, goals and objectives, activities, and timeline. We are requesting your support to fulfill the goal of connecting older adults throughout Weld County to quality evidence -based health education programs as demonstrated by an increase in the number of participants attending classes. We will particularly address the objective of providing Aging Mastery Program to 60 more participants and completing a 6 week session of Tomando Control de su Salud. Another key aspect to our project is the creation of a technology lending program to increase participant access to online classes. Our first step upon receiving funding will be the purchase of Chromebooks and WiFi Hotspots for our technology lending program. We plan to spend $2,100 to establish six (6) Chromebooks, and four (4) WiFi Hotspots to be lent out to class participants in need of access to technology. The remaining funding would be used to purchase 60 Aging Mastery Program participant kits, Tomando Control de su Salud Workshop supplies, and participant snacks and rewards as directed by fidelity guidelines of each program. After all the supplies are purchased, we would roll out our first Aging Mastery Program workshop in October 2020. This workshop would be focused on connecting to previously unserved older adults in our rural communities such as Briggsdale, Keenesburg, Grover, and Nunn. By hosting the ten (10) unit workshop online we will be able to gather enough participants from the various locations to constitute a class cohort and give them access to volunteer guest experts that would not generally travel. In February and March of 2021, we would offer our second cohort of Aging Mastery Program in partnership with the Carbon Valley Library and the High Plains Library District. If in person gatherings are appropriate at that time the workshop would meet at the library, but we would also have the capacity to offer it online if necessary. The Weld Aging Well staff would foster partnerships with local expert guest speakers from the south Weld County to encourage local community engagement. In April and May 2021, we will offer Tomando Control de su Salud in partnership with the High Plains Library District. In effort to connect to existing communities of Spanish speaking older adults we will connect with the ESL (English as a Second Language) classes currently offered at Lincoln Park Library as well as clients served by our volunteer instructors. Finally, a third cohort of Aging Mastery Program will be offered in April and May 2021 in Greeley or online. The necessity of transitioning many of our Weld Aging Well Programs online in response to social distancing and COVID-19 has opened our eyes to opportunity and potential of online learning. Program/Project Support Request (b) Explain why the organization is approaching the issue and/or opportunity in this way. Historically, when we have pursued offering Weld Aging Well classes in our rural communities, we have had difficulty generating enough committed participants to fill a class. The Aging Mastery Program also requires guest expert speakers for each unit, which poses an additional barrier in recruiting guests local to these rural settings or willing to travel. Serving these communities combined in an online class allows access to our best guest experts in a large enough class environment for participants to benefit from the group experience. We also feel a significant need to be prepared to continue to offer online classes if that is what is required to keep our older adults safe and healthy. Having the capacity to lend technology that brings access to those without computers, tablets, or Internet is a part of us continuing to meet the needs of our community without regard to income, sex, ethnicity, race, or religion. Evaluation (a) Describe the organization's overall approach to evaluation. Each February all programs within the Area Agency on Aging Older Americans Act programs complete Annual Performance Measure Surveys as directed by the State Unit on Aging. These surveys ask those who have participated in the programs throughout the year if the programs help them maintain or improve their independence. This data helps us ensure that we are fulfilling our mission to help maintain an individual's independence and dignity in their home and community. The Weld Aging Well Program also tracks the numbers of participants in each of the evidence -based programs on an ongoing basis and has participants complete end of program surveys as indicated by each evidence -based curriculum. We take confidence in maintaining the program fidelity of each evidence -based curriculum knowing that research has already been conducted allowing us be confident in positive outcomes. During the grant period of September 2020 - May 2021 we plan to implement the Aging Mastery Program to serve at least 60 participants throughout Weld County, offer a six -week session of Tomando Control de su Salud, and create a lending technology program. This will require the input of marketing through various channels including but not limited to AAA newsletter, local newspapers, and community partners such as libraries, recreation centers, cities, and churches. It will Evaluation (b) What results (outputs and also require staff and volunteer time to carry outcomes) do you expect to achieve through out the activities of participant registration, deliver participant kits, and facilitate the your work during the grant period? If you programs. Finally, we will utilize funding are requesting a program -specific grant, please respond only for the program under consideration. resources to purchase supplies and the items for our technology lending program. The outcome of implementation of the Aging Mastery Program and Tomando Control de su Salud will be evidenced by participant registration and participation in the programs. The technology lending program will result in the output of increased participant access to quality evidence -based programing. Due to the evidence supporting these programs we know that participants will experience significant positive impacts on their quality of life, ability to self -manage their health, and develop meaningful habits for aging well. Board/Governance: Describe the role of the The purpose of the Area Agency on Aging Advisory Board is to assist the Weld County Board in advancing the agency's mission. Board of Commissioners in all matters of Include key issues related to Board planning for older persons and to carry out the effectiveness currently being addressed, objectives of the Older Americans Act. The policies regarding Board terms, and the percentage contributing financially to the agency. Advisory Board functions by providing advice, reviewing and approving matters relating to the development of the four-year plan, annual updates and other revisions. They review and approve the annual Older Americans Act budget and provide leadership and advocacy. The Board becomes knowledgeable of the senior resources available to Weld County older adults and they also function by assisting the AAA in assessing and gathering information concerning unmet needs. They participate in periodic AAA public hearings that address and/or explore the needs of older adults as well as assist in monitoring and evaluating all programs funded by Older Americans and Senior Services funds in Weld County. The Board supports and attends key AAA events, initiatives, and projects. The AAA Advisory Board member term is three years with eligibility for reappointment. But no person shall serve more than two terms. Currently there is no requirement for Board Members to contribute to the agency. However, members of the Advisory Board shall be comprised of at least fifty percent of persons age 60 and older. Currently fourteen of the sixteen members are over the age of sixty and many participate in our programs. Although there is no charge for our services, donations are accepted, and services are not denied based on an inability and/or choice to not contribute. Whenever possible, measures are taken to provide the opportunity for anonymous donations. Optional: If there is additional information that is vital to convey in this proposal, do so here. Please review fiscal notes on the OAA Budget FY 18-19 PDF TDF Core Values 1: What efforts has your organization made to engage the voice, experience, and leadership of residents, constituents, and/or clients in the The AAA routinely engages the voice, experience, and leadership of the community in multiple ways. One key method indicating how we are led by the community is through the leadership of community volunteers. Whether development, implementation, and evaluation of your organization's activities? they are volunteer board members, serve at a Friendly Fork Meal site, or a certified peer leader for Weld Aging Well Programs, older adults in Weld County play a large role in making our programs impactful through their expertise and leadership. Every four years the AAA creates a Four Year Plan to guide staff and Advisory Board members in providing services and support to Weld County older adults. In the process of devising our current Four Year Plan (July 2019 -June 2023) the AAA offered multiple occasions to share the strengths and needs of older adults in Weld County. The Advisory Board members and the AAA staff played a significant role in gathering information through the focus group process. During July and August 2018, twelve focus groups were held throughout Weld County. Ten of the focus groups were dedicated to obtaining feedback from older adults and two focus groups provided an opportunity for service providers from the community to give information about how their efforts are perceived by the older adults. A total of 201 individuals attended the groups geared to older adults and 25 attended the two service provider focus groups. In addition, a public hearing was held to give the public an opportunity to offer feedback. In summer 2018, a statewide Community Assessment Survey of Older Adults (CASOA) was completed by the National Research Center of Boulder, Colorado. Each AAA received a custom report that focused on responses from participates in their catchment area. The Weld AAA requested additional reports for the Carbon Valley and Erie areas. Carbon Valley and Erie are two areas that are rapidly growing in population. The overall objectives of the survey were to: • Identify community strengths in serving older adults. • Articulate the specific needs of older adults in the community. • Estimate contributions made by older adults in the community. • Determine the connection that older adults have to their community. The survey was mailed to a random selection of 1,900 older adult households in Weld County. A total of 346 individuals completed and returned the survey. This return rate provided an overall response rate of 19%, with a margin of error of plus or minus 5% around any given percent and three points around any given average rating for the entire sample. The 2018 report compared findings with the 2010 survey, where the same questions were asked. We are also able to compare the 2018 data with a national sample based on a National Research Center (NRC) dataset that collates responses to CASOA, and related surveys, administered in other communities. TDF Core Values 2: What challenges, if any, have you encountered in your efforts to engage residents, constituents, and/or clients? What are you doing to overcome them? In response to COVID-19 and guidance regarding best practices during this unprecedented time from the creators of our Weld Aging Well programs we have transitioned many of our evidence -based programs online. This has required flexibility, creativity and coordination among staff, community partners, volunteers, and our older adult participants. In this process we have learned new skills and uncovered new barriers. One of these barriers has been a lack of equity in access to the technology necessary for participants to access our online Weld Aging Well Programs. For those participants who have regularly attended classes that do not have access, staff make routine friendly phone calls to check in on well-being and access to community supports. In addition, Weld Aging Well staff has been actively monitoring educational resources and best practices provided by organizations such as the National Council on Aging to learn about ways to address this inequity, and pursued opportunities to establish a lending program. One of the longest funded community partner programs is our Minority Outreach Program with Catholic Charities. They have served mostly monolingual clients by identifying high risk and isolated minority seniors in hard to reach and poverty areas of Weld County. They provide information and assistance regarding community services, assist with navigating how to apply for complex support programs, and connect with resources. In the last year the Weld Aging Well program recruited and trained two new leaders for the Spanish version of the Self -Management Resources Center's Chronic Disease Self- TDF Core Values 3: What efforts has your Management Program (Tomando Control de organization made to advance racial equity? su Salud). We also made a focused effort to offer an educational seminar and materials tailored to our Spanish speaking population during our Annual Fall Prevention Awareness Week in September. Weld Aging Well program staff continues to be open to the changing needs of our community and keep an open door to future partnerships. For example, we recently met with a representative from the Asian Pacific Development Council at their location in Greeley to hear more about their work in Weld County and look for opportunities to work together. We are excited to see how this relationship develops over time. One barrier we have encountered in our efforts TDF Core Values 4: What challenges, if any, have you encountered in your efforts to to advance racial equity in access to Weld Aging Well programs is difficulty in recruiting advance racial equity? What are you doing to overcome them? and engaging participants. An intentional choice made to address this barrier is by recruiting volunteer leaders who are already connected within the Spanish speaking community of older adults in our area. Our hope is that connecting to leaders that are already trusted by local Spanish speaking older adults will encourage the older adults to sign up and attend the Tomando Control de su Salud workshops. Due to the evidence -based curriculum, we know that participants will engage, and it will make a significant impact on their lives. The Weld Aging Well staff also makes a conscious effort to listen to what the Spanish speaking volunteers report hearing from potential participants in the community regarding preferences on timing and location of the classes. Attachments Please note that only files uploaded as a .PDF will be accepted. This helps ensure that your documents maintain their intended formatting and can be viewed on any operating system. Links on how to save or convert a document to PDF: Microsoft Office Instructions to Save or Convert a document to PDF PDF Converter: Convert Word, Excel, PowerPoint, Images and other files to PDF? Large PDFs, e.g., financial audits, university or hospital group audits are accepted. However, if you do experience issues trying to upload a large file attachment. Please consider compressing the file for free at the following site: http://www.ilovepdf.com/compress_pdf. Statement of Financial Position, a.k.a. Balance Sheet for the most recent Fiscal Year Statement of Financial Position Fiscal Year.pdf Statement of Activities, a.k.a. Income Statement or Profit & Loss for the most recent Fiscal Year Statement of Activities Fiscal Year.pdf Current Organizational Budget with Revenue and Expenses OAA Budget FY 18-19.pdf Project/Program Requests: Budget showing Revenue and Expenses Program Request Budget.pdf Current fiscal year's Statement of Financial Position, a.k.a. Balance Sheet, dated in the last three months Current Statement of Financial Position.pdf Current fiscal year's Statement of Activities, a.k.a. Income Statement or Profit & Loss, dated in the last three months Current Statement of Activities.pdf In -kind contributions for last two fiscal years In Kind Contributions.pdf Board of directors list with affiliations and skill sets AAA Board List.pdf Anti -discrimination statement adopted by the board of directors Anti-discrimination.pdf Evaluation Results (optional and strongly recommended) Evaluation Results.pdf Have you received a previous grant from the CompreCare Fund? Yes: No Declarations & Agreements No applicant is entitled to receive a grant, either by reason of previous grant history, an employee's history of contributions to The Denver Foundation, or any perceived inference from a Denver Foundation employee. The Denver Foundation, its employees, and Advisory Committee members reserve the right to consult with collaborators/partners of the applicant, other funding partners, and other Foundations about this application and their history with the applicant. Your application may be shared with these entities to fully assess the proposal. Your submission of this application: (i) certifies that the information provided is true and complete, (ii) authorizes The Denver Foundation to obtain and/or verify all information necessary to process this application, and (iii) releases The Denver Foundation from any liability associated with the rejection of funding for this application. In the event The Denver Foundation discovers that the applicant has provided any false information, The Denver Foundation will decline the application. Submissions are final. Incomplete applications will be declined and not reviewed for content. By Submitting this application, you verify that you have read and agree to the declarations and agreements above. The target timeline for notifications: • To be responsive to applicants, the decline notifications will be made on a rolling basis during the review process. Please do not call for updates during the review process. • Final approval notifications are made within four months of application submission. For questions, please contact comprecare@denverfoundation.org. The Denver Foundation 55 Madison Street, 8th Floor, Denver, CO 80206 Phone: 303-300-1790 Fax: 303-300-6547 Controller CompreCare Fund Application for Aging Mastery Program OVER A O S d BS 1 NCE: Ele ji-d Official or Department Head APPROVED AS O FUNDING: APPROVED AS TO FORM: Counfy Attorney • Hello