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Home My WebLink About20201206.tiffChloe Rempel From: Sent: To: Cc: Subject: Good morning, Kathy Snyder Thursday, May 7, 2020 9:59 AM CTB Lesley Cobb; HS Contract Management FW: CCAA Mini -Grant Decision - Weld County Please add the communication below as an Item of Communication on the Agenda. This is in regards to the Colorado Community Action Association Capacity -Building and Technology Mini -Grant Application submitted on April 24, 2020. Thank you. Kathy Snyder Contract Management and Compliance Coordinator Administration Support Unit (ASU) Contract Management Team: 970-400-6556 Direct: 970-400-6603 Fax: 970-353-5215 snyderkl@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. From: Josiah Masingale, CCAA<josiah@coloradocommunityaction.org> Sent: Thursday, May 7, 2020 8:31 AM To: Jamie Ulrich <ulrichii@weldgov.com> Cc: Julie Witkowski <WITKOWJX@weldgov.com> Subject: CCAA Mini -Grant Decision - Weld County Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. Ulrich, 0,0(n (ylci C On s 1 cc-•. 1-t5O "CC eC I C O) 05/07 0000-i007 H Rooci a gcoo59 I regret to inform you that the CCAA will not be providing support to your organization through it's initial round of mini - grant funding. We received many worthy requests, yours being one, totaling an amount that far exceeded what was available to allocate in the initial round. The CCAA does anticipate opening up another round of funding later this month, and the mini -grant review committee strongly encourages agencies that were not supported in the initial round of funding to re -submit their application (if not funded by another source by that time) for reconsideration. We will be sure to inform you and your agency once the next round of applications opens up. The committee also recognizes the crucial work your organization is doing for low-income families in your communities served, and hopes to be able to support your capacity -building needs in the near future. Thanks again for taking the time to apply. We will be back in touch soon. Josiah Donate to the CCAA today! Josiah Masingale, NCRT, CCAP Executive Director Colorado Community Action Association (CCAA) PO Box 18321 Denver, CO 80218 Phone: 303.949.9934 x-801 Josiah@coloradocommunityaction.org www.coloradocommunityaction.org 2 RESOLUTION RE: APPROVE APPLICATION FOR CAPACITY -BUILDING AND TECHNOLOGY MINI - GRANT AND AUTHORIZE ELECTRONIC SUBMITTAL - COLORADO COMMUNITY ACTION ASSOCIATION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for a Capacity -Building and Technology Mini -Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Community Action Association, on behalf of the Colorado Community Services Block Grant (CSBG), in partnership with the Colorado Department of Local Affairs, for reimbursement -based requests for activities related to the COVID-19 Pandemic Health Emergency, commencing February 15, 2020, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference, and authorizes submittal of weekly reimbursement requests until available funds are liquidated. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for a Capacity -Building and Technology Mini -Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Community Action Association, on behalf of the Colorado Community Services Block Grant (CSBG), in partnership with the Colorado Department of Local Affairs, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Julie Witkowski, Department of Human Services, be, and hereby is, authorized to electronically submit said application on behalf of the Chair, as well as weekly reimbursement requests until available funds are liquidated. act HSc, aCTC GC (CO) 051O7Io-O 2020-1206 HR0092 BC0054 APPLICATION FOR CAPACITY -BUILDING AND TECHNOLOGY MINI -GRANT - COLORADO COMMUNITY ACTION ASSOCIATION PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of April, A.D., 2020, nunc pro tunc February 15, 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddrifilij 40;e1 Weld County Clerk to the Board BY: Deputy Clerk to the Board 7RO D AS oIJn y '� orney Date of signature: 5 %a //—D T(14, Mike Freeman, Chair 2020-1206 HR0092 BC0054 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: April 21, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Capacity -Building and Technology Mini -Grant Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Application for Capacity -Building and Technology Mini - Grant Application. The Colorado Community Action Association (CCAA) announced the availability of Capacity -Building and Technology Mini -Grant funds. These funds are available to Colorado Community Services Block Grant (CSBG) Eligible Entities and are offered on behalf of Colorado CSBG Discretionary Funds in partnership with Department of Local Affairs (DOLA) to support the CCAA network's agency capacity -building activities and/or technology needs related to the COVID-19 emergency. Funds may be used to purchase technology hardware items or other capacity building support in order to allow staff to more effectively telecommute and allow agency program operations to be moved to remote locations. Funding requests will be awarded on a first - come, first -serve -basis, and require no County match. The mini -grant support is reimbursement -based only, with agencies requesting reimbursement with the appropriate documentation from the CCAA by June 30, 2020. With approval, the Department will complete, sign, and submit the application for first round, deadline of Friday, April 24, 2020, and weekly thereafter until funds are liquidated. I do not recommend a Work Session. I recommend approval of this Mini -Grant Application and authorize Departmer representative to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin Ross Approve Recommendation Work Session Schedule Other/Comments: Pass -Around Memorandum; April 21, 2020 — Not in CMS Page 1 2020-1206 'Ro©q2 farad° ommunity Action Association Our Mission is to partner with other private and public organizations, including CSBG Grantees, serving low-income people, through advocating, communicating and providing educational and training resources. Colorado Community Action Association Capacity -Building and Technology Mini -Grant Application The Colorado Community Action Association Capacity -Building and Technology Mini -Grant is available to Colorado Community Services Block Grant (CSBG) Eligible Entities and their sub -contractors (local partners that are not CSBG sub- contractors may be supported based upon relationship to the local CSBG Eligible Entity at the CCAA's discretion). These funds are available to support the Colorado Community Action network's agency capacity -building activities and/or technology needs related to the COVID-19 emergency, such as help to purchase technology (laptops, scanners, webcams, etc) or other capacity building support (such as food pantry equipment rentals, etc) in order for staff to more effectively telecommute and/or for agency/program operations to be moved to be more remote -based and/or deal with increased demand. Activities going back to February 15, 2020 are eligible. Please contact the CCAA for further information. Any support provided by this mini -grant must not have been, and/or will not be in the future, supported by any other funding (no double-dipping) other than to help pay portions that these funds could not cover. Funding requests will be accepted, reviewed and decided upon in rounds, with the first -round deadline being Friday April 24, 2020 at Noon MST, and continuing weekly until available funds are liquidated. An agency may apply more than once. A committee of the CCAA Board of Directors will make funding decisions on a weekly basis. Date: 4/23/2020 Name: Jamie Ulrich Phone: 970-400-6581 Email: ulrichjj@weldgov.com Organization: Weld County Department of Human Services Title: Director Address: 315 N. 11th Avenue, Building A, Greeley, CO 80632 Colorado CSBG Eligible Entity (Grantee): Colorado CSBG Sub -Contractor: Colorado Community Action Association Member: Yes Yes Yes No No No Are you applying on behalf of another organization (fiscal agent): Yes X No If yes, please provide the partner organizations name, mission, and relationship to the fiscal agent: Please provide information on your organization's background, history and mission: Weld County Department of Human Services Mission Statement -Engaging and partnering with the community to improve the safety, health and well- being of individuals and families through the delivery of responsive and collaborative services. • Helping People. Changing Lives. comrnrry ction PARTNERSHIP AMERICA'S POVERTY FIGHTING NETWORK Colorado Community Action Association PO Box 18321 Denver, CO 80218-0321 303.949.9934 Phone coloradocom tYun fy'ctionQI;gmaii,coni WWW.coiorldocornmunitvaction.or otor do rtarunity Our 4Lfission is to partner with other private and public organizations, including CSBG Grantees, serving low-income people, through advocating, communicating and providing educational and training resources. What is the primary focus of your organization? The primary focus of WCDHS is to connect the people of the community to the resources and services needed to be safe and empowered to pursue and maintain independence and well-being. The Family Resource Division offers a variety of supportive services surrounding the areas of post adoption, promoting healthy and intact families, child abuse prevention, public assistance navigation assistance and community outreach. Child Protection services which assess for safety and provide protection to children who are battered and abused, severely neglected, and/or dependent. Assistance Payments programs are available to aid individuals and families that qualify for help. Programs include financial assistance in the form of monetary payments, help with childcare costs, grocery bills, and medical care. Employment Services offers job opportunities, training, career planning programs, job skills development, workshops, job fairs, and vocational skills assessments. Child Support Enforcement provides services to help parents and anyone caring for children. Services include testing for paternity, establishing court orders for child support, and enforcing the child support payment obligations. Area Agency on Aging plans, coordinates, and advocates for services to aid our older population. Including Adult Protective Services (APS) which provides protection for at -risk adults by investigating allegations of abuse, exploitation, caretaker neglect and self -neglect. Approximately how many low-income customers (please note individuals and/or households) are being served by your organization? According to the US Census Bureau, the estimated population of Weld County in 2019 was 324,492. Weld County Department of Human Services typically serves around 28% (90,858) of the county's population through one or more of our programs/services. Nearly all individuals served are considered low-income and both individuals and families are served by our organization. Please describe the organizational capacity -building activity and/or technology you are requesting support for: Requested funding will be used to support agency wide efforts being made to seamlessly serve all Department of Human Services clients using technology to reduce person to person contact via videoconferencing and cellular technology. Specifically, we are requesting funding for: 55 Covid-19 specific Skype licenses to hold audio and video conferences/meetings with clients in lieu of in -office, in home or community visits. 45 Covid-19 cellular plans for the months of March, April and May to allow employees to effectively communicate remotely with clients in lieu of in person or office -based calls. 2 Cisco Speaker Phones to increase capacity to conference in multiple parties for meetings with clients and constituents typically held in person. 4 Laptop computers which will be used by Workforce Center employees working with clients on job search and resume preparation in large conference rooms to allow for more social distancing than the existing resource room affords. Equipping Workforce Center employees with resources to effectively serve job seekers will help those most vulnerable who are now out of work due to COVID. Prioritizing the issuance of laptops to provide direct service will empower staff to support job seekers in connecting with Unemployment Insurance as well as to support general reemployment services. Please describe the exp - cted outcomes and the impacts CCAA support will have • n the capacity if your organizati °•gin and/or the Community Action network of Colorado: The use of the previously mentioned technologies will allow the Department to offer uninterrupted Area Agency on Aging, Assistance Payments, Child Support, Child Welfare, Employment Services and Family Resource services to the residents of Weld County. What contribution has/will your agency be making toward this activity? Weld County purchased the 45 cellular phones for employees at t le onset of the Covid-19 pandemic and will continue the monthly services fees beyond May if the situation requires. They county will also likely be purchasing additional conference phones, laptops and technology to continue to meet the demands and provide Colorado Community Action Association PO Box 18321 Denver, CO 80218-0321 303.949.9934 Phone cv1 Wfldoco.rl manitvacli.on @grnail.com www.coloradocommunityaction.org Helping People. Changing Lives. community C 1011 PARTNERSHIP AMERICA'S POVERTY FIGHTING NET1NORK Our A/fission is to partner with other private and public organizations, including CSBG Grantees, serving low-income people, through advocating, communicating and providing educational and training resources. exceptional customer serve to an increasing customer base now impacted by the Covid-19 pandemic. If request is technology -based, would you be willing to accept donated (refurbished) equipment or are you requesting to purchase equipment and be reimbursed? We are requesting to purchase equipment and be reimbursed. If requesting reimbursement for purchasing technology, does your agency have a Techsoup account to purchase reduced cost equipment? No Please list all expected expenses associated (individually with projected cost indicated) with this activity along with projected dates of expenditures of support: All expenditures are anticipated to occur by then end of May 2020. 55 annual Skype licenses=$2,345 45 cellular plans for three months=$2,160 2 Cisco Speaker Phones =$3,200 4 Laptop computers = $7,636 Mini -Grant Request Budget Requests for support are limited to the areas listed below. Please contact the CCAA if your needs or requested support fall outside of these areas. All support is direct purchase on behalf of the recipient and/or reimbursement -based (which will require submission of backup documentation to support the expense). • : a Item Type Required Features Specifications and/or Calculation/Narrative Dollar Amt. Laptop Dell carrying keyboard Laptop, case, docking monitor station, and Number Requested: device of set up. Laptops 4 @ $1909.00 per $7,636.00 Printer/Scanner/Copier Number Printers/Scanners/Copiers Requested: of $ Laptop Software Upgrades Skype Licenses Number Upgrades: of Laptop 55 @ $42.63 Software each $2,345.00 Internet Wireless Router Number Routers: of Internet Wireless $ Other Speaker Phones Equipment: Cisco Description $1,600 each and Number: 2@ $3,200.00 Capacity -Building 3 Description: Cell Phone service Description phones@$15.99/month months and Number: for 45 3 $2,160.00 Capacity -Building Description: Description and Number: $ Supplies Description: Description and Number $ Description: Description and Number: $ Helping People. Changing Lives. community Won PARTNERSHIP AMERICA'S POVERTY FIGHTING NETWORK Colorado Community Action. Association PO Box 18321 Denver, CO 80218-0321 303.949.9934 Phone coioradocommunitvactionw gmail.corn Www,COlaradoconimunityactiopsorg Our Mission is to partner with other private and public organizations, including CSBG Grantees, serving low-income people, through advocating, communicating and providing educational and training resources. Aaron AssociatiOn TOTAL AL si....pr�t Requested= $15,000,00 Comments/Questions Please use this section to provide any miscellaneous comments, or to advise CCAA staff of additional information pertaining to your request: The total cost of the items/services requested is $15,341.00, however, the request totals available for the mini -grant and the organization will pay the difference. the $15,000 maximum Certifications I certify that all information provided in this mini -grant application is accurate. I certify that I understand any CCAA mini -grant funds provided may not be used to support activities that have been funded by another funding source. I certify that all CCAA mini -grant support provided will be effectively implemented to provide high quality CSBG services. alPS S M ature (may be electronic) 'TAm�c, LUnd4�Vtckb( kAct Cow S Name/Title/organization Completed applications should be submitted electronically to the CCAA by email at ccaq@coloradocommunitaction.or Applications deadlines are every Friday at Noon MST until funding is no longer available. Helping People. changing Lives. community ction PARTNERSHIP AMERICA'S POVERTY FIGHTING NETWORK Colorado Community Action Association PO Box 18321 Denver, CO 80218-0321 303.949.9934 Phone cc!oradoc ommunitvactiorI Stpii1.cum www.coloradocommunityaction.org Hello