HomeMy WebLinkAbout20194124.tiff PRIVILEGED AND CONFIDENTIAL
C &eA 5 Z L j
MEMORANDUM
DATE: August 31, 2021
TO: Board of County Commissioners-Pass-Around
`
-J 1ti,1 FR: Jamie Ulrich,Director,Human Services
r.
G U
� � ✓ NTY�►.
RE: Agreement Amendment with Colorado Language
Services, Inc.
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Agreement Amendment with Colorado
Language Services,Inc.The Department entered into an Agreement for Professional Services
with Colorado Language Services,Inc.,identified as Tyler ID 2019-4124,on September 18,
2019.As allowed under the Agreement,the contract may be extended annually for a period not
to exceed three years. The Department is requesting to extend the agreement for the final one-
year term(September 18,2021 to September 17,2022). All other terms and conditions of the
original agreement remain unchanged.
I do not recommend a Work Session.I recommend approval of this Amendment and authorize Chair to
sign.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck s:
Mike Freeman 1rY1
fir
Scott K.James,Pro-Tem ;i`�
Steve Moreno,Chair
Lori Saine
Pass-Around Memorandum;August 31,2021-ID^^52218 Page 1
04.13b4-&6/6-0)
Cnflu'ds /7/z i }}I20 U 90
'�
.. AGREEMENT AMENDMENT BETWEEN
I %n` 8�s1r
1 cw j} THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
� � AND COLORADO LANGUAGE SERVICES, INC.
This Agreement Amendment,made and entered into day of Se keY141Q .V2021 by and between the Board
of Weld County Commissioners,on behalf of the Weld County Department of Human Services,hereinafter referred to as the
"Department",and Colorado language Services,Inc.,hereinafter referred to as the"Contractor".
WHEREAS the parties entered into an Agreement for language interpretation services via phone and in-person,the
"Original Agreement"identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-4124,
approved on September 18,2019.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the
Original Agreement and any previously adopted amendment,which is incorporated by reference herein, as well as the terms
provided herein.
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
• The Original Agreement was set to end on September 18,2020.
• The Original Agreement was amended on:
• September 16,2020 to extend the term date to September 18,2021.
• The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as
document number 2019-4124.
• These Amendments,together with the Original Agreement,constitutes the entire understanding between the parties.
The following additional changes are hereby made to the current Agreement:
1. This agreement is being renewed for third and final year term,for the period of September 19, 2021 through
September 18,2022.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day, month,and year first above
written.
COUNTY:
c 1 •.
ATTEST: ;W1 .1 ( ' ^!' k BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Boar WELD OUNTY,COLORADO
B B . r,/� ; �A,' -MINDeputy Clerk to the Boar.: '! 43 . �� Steve Moreno,Chair
`~� � '' � 1 SEP 0 8 2021
d ��� ,le
CONTRACTOR:
aa1/
Colorado Language Services, Inc.
1602 South Parker Road, Suite 211
Denver, Colorado 8023311.{
w 6=
By: Sabe Kemer(Aug 24,202109:09 MDT)
Sabe Kemer,Executive Director
Date: Aug 24,2021
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID El New Entity?
COLORADO LANGUAGE SERVICES INC g00041058
Contract Name* Contract ID Parent Contract ID
COLORADO LANGUAGE SERVICES INC (AGREEMENT 5218 20194124
AMENDMENT)
Contract Lead* Requires Board Approval
Contract Status APEGG YES
CTB REVIEW
Contract Lead Email Department Project I
apeggigweldgov.corn:cobbx
xlk@weIclgov.com
Contract Description*
LANGUAGE INTERPRETATION SERVICES. NEW TERM- 9119/21-9/18/22.
i Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 9/2/21.
Contract Type* r• • • ent Requested 80CC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 09/11/2021
09/1512021
Amount k Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServicesPweldgov.co NO
Renewable*
m
NO Does Contract require Purchasing Dept_ to be included?
Department Head Email
Automatic Renewal
CM-HumanServices-
DeptHeadgweldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA Ai I ORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEY12)WELDG
OV.COM
If this is a renewal enter preAous Contract ID
If this is part of a MSA enter MSA Contract II)
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date Renewal Date
06 08 2022
Termination Notice Period Expiration Date*
Committed Delivery Date
09 18,2022
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT OS 25 2021
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CONSENT CONSENT
OH Approved Date Finance Approved Date Legal Counsel Approved Date
08 25,2021 OS 25 2021 08 25 2021
Final Approval
BOCC Approved Tyler Ref#
AG090821
BOCC Signed Date
BOCC Agenda Date
09 08 2021
Originator
APEGG
exhitt_ote / ' /0�--
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: September 15,2020
1861
TO: Board of CountyCommissioners—Pass-Around
,t'�f' 1,411 r ti;.1 _ 111)
[L,(�( '/ FR: Jamie Ulrich, Director, Human Services
3 GOUNTY
RE: Agreement Amendment with Colorado Language
Services, Inc.
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Agreement Amendment with Colorado
Language Services, Inc. The Department entered into an Agreement for Professional Services
with Colorado Language Services, Inc., identified as Tyler ID 2019-4124,on September 18,
2019 for the term September 18, 2019 through September 17,2020. As allowed under the
Agreement, the contract may be extended annually for a period not to exceed three years. The
Department is requesting to extend the agreement for an additional one-year term(September 18,
2020 to September 17,2021). All other terms and conditions of the original agreement remain
unchanged.
I do not recommend a Work Session. I recommend approval of this Amendment and authorize Chair to
sign.
Approve Schedule Other/Comments:
Recommendation Work Session
Mike Freeman, Chair ref.
Scott James --
Barbara Kirkmeyer I -
Steve Moreno, Pro-Tern
Kevin Ross
Pass-Around Memorandum; September IS,2020—CMS 4102 Page 1
f Girt/ a: 0-AA644 ) aSo/ /7/102‘./`
gpte /7-0 /60-.%1° 00
Co„,7 A'/i0<
m17,
+144:, AGREEMENT AMENDMENT BETWEEN
1. r ?( THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
A r r AND COLORADO LANGUAGE SERVICES,INC.
This Agreement Amendment,made and entered into «9 day of fe.p+ernbtr-. ,2020 by and
between the Board of Weld County Commissioners,on behalf of the Weld County Department of Human
Services,hereinafter referred to as the"Department",and Colorado Language Services,Inc.,hereinafter referred to
as the"Contractor".
WHEREAS the parties entered into an Agreement for language interpretation services via phone and in-
person the"Original Agreement")identified by the Weld County Clerk to the Board of County Commissioners as
document No.2019-4124,approved on September 18,2019.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with
the terms of the Original Agreement and any previously adopted amendment,which is incorporated by reference
herein,as well as the terms provided herein.
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
• The Original Agreement will end on September 18,2020.
• These Amendments,together with the Original Agreement,constitutes the entire understanding
between the parties. The following additional changes are hereby made to the current Agreement:
1. Term
This agreement is being renewed for a second full year term,for the period September 19,2020
through September 18,2021.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and
year first above written.
COUNTY:
ATTE . 000 ilk, BOARD OF COUNTY COMMISSIONERS
Welt Cou ty Cler he B d /,;\ �° WELD COUNTY,COLORADO
/��j zN.
B ' _ a:!��/ �/�� 'A!tl�` I` IDeputy Cler;o the :oar./ al 1861 �'j � ,'��1 ike Freeman,Chair
riVV�i�� SEP 6 2020
't > �
., ONTRACTOR:
Sp I Colorado Language Services,Inc.
Ake ~ 1602 S.Parker Road,Suite 211
Denver,CO 80231
J.a _
By: b Ke r(Sep 1° 20 16 S MD I
ale`Icemer,'txecutive Director
Date: Sep 10,2020
Go�s�•-� �� 2DlGI- '-1/2y
o��i6/20 i4g0'0q.(3
Contract Form
New Contract Request
Entity Information
Entity Name* Entity II3* El New Entity?
COLORADO LANGUAGE SERVICES INC g'00041058
Contract Name* Contract If) Parent Contract ID
COLORADO LANGUAGE SERVICES INC 4102
Contract Status Contract Lead* Requires Board Approval
CTB REVIEW CULLINTA YES
Contract Lead Email Department Project#
cullinta@co.weld.co.us:cobb
xxlkOco.weld.co.us
Contract Description*
PROFESSIONAL SERVICES AGREEMENT AMENDMENT - EXTENDING ORIGINAL TERMS TO 9'18,'2020 TO 9/172020
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 09,'26 2020
09,d.30/2020
Amount* Department Email
S0.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov.co NO
Renewable*
m
YES Does Contract require Purchasing Dept.to be included?
Department Head Email
Automatic Renewal
CM-HurnanServices-
DeptHead@vveldgov.com
•
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYMNELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date* Renewal Date*
06/1712021 09 18,2021
Termination Notice Period Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 09/14,,2020
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CONSENT CONSENT
OH Approved Date Finance Approved Date Legal Counsel Approved Date
09;14/2020 09/14 2020 09'14'2020
Final Approval
BOCC Approved Tyler Ref*
AG 091620
BOCC Signed Date
BOCC Agenda Date
09/1612020
Originator
COBRXXLK
RESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR TRANSLATION AND
INTERPRETATION SERVICES AND AUTHORIZE CHAIR TO SIGN — COLORADO
LANGUAGE SERVICES, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for Translation and Interpretation Services between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Colorado Language Services, Inc., commencing upon full execution of
signatures, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Professional Services for Translation and Interpretation
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Colorado
Language Services, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of September, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
datAdA)
,��,,// WELD COUNTY, C LORADO
ATTEST: ..�C!�Gto;ti ���� ka A_
:arbara �Kirkmey r, Chair
Weld County Clerk to the Board �'0 6 WM-
Mike Freeman, Pr -Tem
BY: /1)
Deputy Clerk to the Board
E�wS. Sean P Conway
APP'e 7DASTO 4,1- g 47 ••11 A�
j 1861 (i Sc•tt . James
noun ;ttorney ♦ j -z- .�
S® met� Steve Moreno
Date of signature: 0 25 1 ♦
c.c.: HSO 2019-4124
lots) /19 HR0090
11n+a ci- zO#09 3
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: May 15,2019
1S6 TO: Board of County Commissioners—Pass-Around
\ 105ii-
1 - I,i r ir,,, FR: Judy A. Griego,Director, Human Services
/ - V17
2 G a N T Y- RE: Department of Human Services' (DHS)Translation
and Interpretation Services Agreements
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Translation and Interpretation Services
Agreements. The Department of Human Services (DHS) is seeking approval to contract for
translation and interpretation services with two companies—Oliva Bilingual Services and Colorado
Language Services, Inc. The Department has a high demand for these services and requires additional
service providers to meet the need. The term of both agreements is for one year, beginning upon
execution,with the opportunity to renew for an additional three years with consent from both parties.
The additional details of the agreement are as follows:
ID# Company Services Rates
2877 Oliva Bilingual Services • Translation $40.00 per page
.- 2937 Colorado Language Services, Inc. • Translation Various rates dependent on the
Interpretation service type and the language.
• Phone
• In-Person
Pass-Around Memorandum;July 2, 2019—(ID 2877 &2937) Page 1
2019-4124
OciiI B' (—t RO09O
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approval of these agreements.
Approve Schedule Other/Comments:
Recommendation Work Session
Sean P. Conway __
Mike Freeman,Pro-Ter F
Scott K.James
Barbara Kirkmeyer, Chair
Steve Moreno 1141
......,......W W..... A 4.
Pass-Around Memorandum;July 2, 2019—(ID 2877&2937) Page 2
WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY AND COLORADO LANGUAGE SERVICES, INC.
TRANSLATION AND INTERPRETATION SERVICES
THIS AGREEMENT is made and entered into this (S-411,day of Sep+. aO 19 , by and between
the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County
Commissioners,whose address is 1150 "0" Street, Greeley, Colorado 80631 hereinafter referred to as "County,"
and Colorado Language Services Inc., who whose address is 1602 S. Parker Rd., Suite 211, Denver, CO 80231,
hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to
perform services as more particularly set forth below; and
WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform
the services, and is willing to perform the services according to the terms of this Agreement.
WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time,
skill, expertise, and experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit
A, Scope of Services, and Exhibit B, Rate Schedule, which forms an integral part of this Agreement. Exhibit(s)
A and B are specifically incorporated herein by this reference.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the
Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and
complete the Project described in Exhibit A.
3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County and
shall continue through and until Contractor's successful performance of services and/or completion of projects as
described in Exhibit A. This contract may be extended annually upon written agreement of both parties, for a
total period not to exceed three years.
4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days
written notice. Furthermore,this Agreement may be terminated at any time without notice upon a material breach
of the terms of the Agreement.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed
by both parties. No additional services or work performed by Contractor shall be the basis for additional
compensation unless and until Contractor has obtained written authorization and acknowledgement by County
for such additional services.
6. Compensation/Contract Amount. Upon Contractor's successful performance of services and/or completion
of projects,as outlined in the Scope of Services of Exhibit A,and County's acceptance of the same,County agrees
to pay an amount set forth in the Rate Schedule of Exhibit B. County will not withhold any taxes from monies
paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and
payment of any taxes related to payments made pursuant to the terms of this Agreement.
020/9- i1i024/
•
7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's
officers, agents or employees will not become employees of County, nor entitled to any employee benefits from
County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an
independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees
for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to
unemployment insurance or workers' compensation benefits through County and County shall not pay for or
otherwise provide such coverage for Contractor or any of its agents or employees.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the
particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements
for the completion of this Project without County's prior written consent, which may be withheld in County's
sole discretion.
9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order
shall become or remain (as applicable), the property of County.
10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor
agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity
without seeking written permission from the County. Contractor agrees to advise its employees, agents, and
consultants, of the confidential and proprietary nature of this confidential information and of the restrictions
imposed by this agreement.
11. Warranty. Contractor warrants that the services performed under this Agreement will be perfoiuied in a
manner consistent with the standards governing such services and the provisions of this Agreement. Contractor
further represents and warrants that all services shall be performed by qualified personnel in a professional and
workmanlike manner, consistent with industry standards, and that all services will conform to applicable
specifications.
12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be
construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part
of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall
not be construed as a waiver of any of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile
liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile
liability insurance shall be provided to County prior to the performance of any services under this Agreement.
14. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct
or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional
shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if
applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from
professional services. In the event that the professional liability insurance required by this Contract is written on
a claims-made basis, Contract Professional warrants that any retroactive date under the policy shall precede the
effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery
period will be exercised for a period of two(2)years beginning at the time work under this Contract is completed.
Minimum Limits:
Per Loss $ 1,000,000
Aggregate $ 2,000,000
2
15. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and
employees,from and against injury,loss damage,liability, suits, actions,or claims of any type or character arising
out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising
or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any
statutes, ordinances, regulation, law or court decree.
16. Non-Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim
thereunder, without the prior written approval of County.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to
deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and
regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and
unfair employment practices.
19. Non-Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other
Contractors or persons to perform services of the same or similar nature.
20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated
herein, contains the entire agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiations,representations,and understandings or agreements
with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented.
only by a written instrument signed by both parties.
21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent
upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this
Agreement by County does not create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year.
22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The
signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or
beneficial interest whatsoever in the service or property which is the subject matter of this Agreement.
23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable
by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to
the extent that this Agreement is then capable of execution within the original intent of the parties.
24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
25. No Third-Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
3
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it
has been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be
applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void.
In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall
have exclusive jurisdiction to resolve said dispute.
28. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any
previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld
county of the most recent employment for a PERA contributing employer.
29. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does
not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor
will confirm the employment eligibility of all employees who are newly hired for employment in the United States
to perform work under this Agreement, through participation in the E-Verify program or the State of Colorado
program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract
with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails
to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement. Contractor shall not use E-Verify Program or State of Colorado program
procedures to undertake pre-employment screening or job applicants while this Agreement is being performed. If
Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services
knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within
three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an
illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with
the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within
three days the subcontractor provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Depaitinent of Labor and
Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days
after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal
work status of such employee, retained file copies of the documents, and not altered or falsified the identification
documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has
examined the legal work status of such employee and shall comply with all of the other requirements of the State
of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-
101 et seq., County,may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for
actual and consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives
federal or state funds under the contract,Contractor must confirm that any individual natural person eighteen(18)
years of age or older is lawfully present in the United States pursuant to C.R.S. §24-76.5-103(4),if such individual
applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby
swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully
present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required
by C.R.S. § 24-76.5-101, et seq., and(c) shall produce one of the forms of identification required by C.R.S. § 24-
76.5-103 prior to the effective date of the contract.
4
30. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it
and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A
and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or
prior agreements,oral or written,and any other communications between the parties relating to the subject matter
of this Agreement.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month,
and year first above written.
COUNTY:
ATTEST: W-drAt/t) • iumm,.� BOARD OF COUNTY COMMISSIONERS
Weld to my Clerk to the I•- (0' J WE D COUNTY, COLO DO
AkAIL
By:
Deputy C1.�k t• the B E ��j + '` arbara Kirkmeyer,Ch 2019
CONTRACTOR:
Colorado Language Services, Inc.
P.O. Box 1026,
Aurora, CO 80040
By: S h K t
(Contractor's Representative), (Title)
Date: Jul 8, 2019
5
EXHIBIT A
Scope of Services
Overview
Colorado Language Services, Inc. shall provide language interpretation via phone and in-person, and
translation of documents for Weld County Department of Human Services. These services will be
completed in accordance with Interpreter code of professional responsibility.
II. Requirements
The following requirements shall apply to all services:
1. Contract Professional must be HIPAA compliant at all times.
2. Contract Professional shall be in complete compliance with all regulations governed by the
Consumer Financial Protection Bureau.
3. Telephone services shall not require additional equipment other than the use of a standard
landline phone and/or a cell phone.
4. All services shall be free from any disruptive background noise.
5. Contract Professional shall retain accurate project logs, which contain the following
information at a minimum. These project log records shall be accessible either on demand via
an email request from WCDHS, or available online. The details included in the project logs
shall include:
a. Service Type Provided(translation or interpretation)
b. Date the service was requested
c. Date of completion
d. Name of person who requested the project
e. If the project is client specific, name of the client
f. If the service is interpretation, the length of time the service was provided for
g. Total cost of the project
All records shall be held for the duration of this contract, and for one year thereafter.
III. Service Types
County intends to contract for translation and interpretation services, to support the Department of
Human Services' clients and staff.
IV. Available Languages for Services
1. African
a. Amharic j. Kirundi
b. Swahili k. Lingala
c. Somali 1. Wolof
d. Oromo m. Kaibye
e. Tigrinya n. Kenyarwanda
£ Kinyarwanda o. Mandinka
g. Shona p. Kotokoli-Tem
h. Ewe q. Maragoli
i. Fulah r. Luhya
2. European
a. French b. German
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EXHIBIT B-RATE SCHEDULE
Colorado Langi� tage Services, Inc.
Phonc: 720-243-3407 . Fax: 720-638-9615
Mailing: P.O.BOX 1026 Aurora,CO 80040 Office: 1602 S. Parker Rd,.Suite 211 Denver, CO 80231
Infoe Coloradol.,anguaReServices.com
www.Coloradol.,anguagcServices.com
SERVICE QUOTE
�Language� Exarriples,`-I ` a.f Cost$ Per11-Hour,f "fi Cost$ per 2 Hours or
IrClassification r Request 15 Mm t morel Request:15 Min_
� by a ": P 4 �.4 * se j 1�'�`
1d rw' '��e r a t w ° m kepi":"hr t In Incre 'ent aft r 1 crement after2 ors
43, Y` +r -p S ». � 4 +1 e e �.. .'" "3•- ° 7 1 .� x > '' ,
African ;` Swahili, 1 Inttation On site !b$65/lir,` �a 63/hr •
erpre $
tt,x !Amharic `° Inter retation f+ a c x y
t
dy i r��R-�� 4� $, r�, e• i �-,rA +8 • ' � � id k rf� �� z
a ( $ Y • ♦ t y a rr
Somali ,Video/Phone $60/hr � �$58/hr, � 3�
3 ri IX , � L.�
v3! ✓i xrt� Ua ,rt�t, sv. t d
1 r 'max N �s 4 t� x ��;ffppe •
` z .r..b y^aSx �;Transtation.s �.. ..�,r` . . .. ,$ o f rt'page,r 3 J/�S ,� 't
0 20 word for,1 a e $0 16 word after
Asian Chinese, Interpretation: On-site $60/hr. $58/hr.
'Korean Interpretation: $55/hr. $53/hr.. •
•Video/Phone •
•
•
Translation $0.17/word.for.1" page,$0.15/word•after
"Middle `�f s ?Arabic;; a Interpretation On"site s : $55/hr $53/�hr �, `;�'' !
r t rX 'a4 ti"`Ia x [
"Eastern Fars; 'Interpretation < Y ?$SOJh'r _ .'; 's$48400 hr Mti I's *°�
�, �� rpTurkishL < i Video/Phone _ �,
i l � S `a.+ a rF i
ut.° x W o , Translation �� Q ▪ 0 17/w.ord,;for1 ti a e _0 5 word afters ; ;�� ,
Western French, •Interpretation:On-site $35/hr. $32/hr.
European German, Interpretation: . $30/hr. $28/hr.
Spanish Video/Phone
•
Translation , - $0.13/word for 1" page, $0.10/word after
'Eastern , .,•"Russia'n" *; t Interpretation`•�On,site ;$50. 0 with;15 Min: "$48 00mith115;
European ' Polish" # rk Interpretation t` $45 00 with r15 Min.. $43 00 with",15 N1rn tr '
•*.* a7 krajmanx , @$ { ..e 5 1(;, " ? , {
ide Pho e
3{hth tr q ..
` ;1Translation'A'' _t$0 15/word,for,lstpage, $0.13/,word after
Rare Dialects Burmese, Interpretation: On-site $75/hour, 15 Min $73/hour, 15 Min
&Languages Dari, Interpretation: $70.00 $68.00, 15 Min
Chuukese, Video/Phone
Oromo,
Sango, Translation: Case by Case Evaluation.
& others
Travel time: At half of hourly rate from interpreter's residence/principal location to the
assignment location.
Mileage: Charged at a current standard rate, only if it exceeds 50 miles round-trio from the
interpreter's residence/principal location to the assignment location.
` 1
7
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID 0 New Entity?
COLORADO LANGUAGE SERVICES @00041058
INC
Contract Name* Contract ID Parent Contract ID
PROFESSIONAL SERVICES AGREEMENT FOR 2937
TRANSLATION AND INTERPRETATION SERVICES
Contract Lead* Requires Board Approval
Contract Status CULLINTA YES
CTE3 REVIEW
Contract Lead Email Department Project I
cullmte@co weld co us
Contract Description
TERM: 1 YEAR UPON EXECUTION.TANSLATION AND INTERPRETATION SERVICES FOR VARIOUS AFRICAN AND EUROPEAN
LANGUAGES.
Contract Description 2
Contract Type Department Requested'MCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 06129/2019
07/0312019
Amount* Department Email
SO 003 CM- Will a work session with BOCC be required?*
HumanServices@weidgov.com No
Renewable*
NO Department Head Email
Does Contract require Purchasing Dept. to be included?
CM-HumenServices-
Automatic Renewal DeptHead@weidgov.com
County Attorney
Grant GENERAL COUNTY
ATTORNEY EMAIL
ICA County Attorney Email
CM-
COUNTYATTORNEY@WELD
GOV.COM
If this is a renewal enter previous Contract ID
if this is part of a MSA enter MSA Contract II)
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date Renewal Date
0610112020
Termination Notice Period Committed Delivery Date Expiration Date*
07/3112020
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JUDY GREGO BARB CONNOLLY KARIN MCDOUGAL
OH Approved Date Finance Approved Date Legal Counsel Approved Date
08121/2019 OW2312019 09/11/2019
Final Approval
80CC Approved Tyler Ref#
AG 091819
BOCC Signed Date
BOCC Agenda Date
09/18/2019
Originator
APETZOLD
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