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Home My WebLink About20213437.tiff BOARD OF COUNTY COMMISSIONERS Cb r a ck I 3g PASS-AROUND REVIEW PASS-AROUND TITLE: Jail Sign Language Interpreter Contract DEPARTMENT: Weld County Sheriff's Office DATE: December 3rd,2021 PERSON REQUESTING: Stephanie Dandurand—Director of Inmate Services Brief description of the problem/issue: The Weld County Sheriffs Office has a constitutional obligation to make reasonable and appropriate accommodations to the deaf/hard of hearing community that utilizes American Sign Language as their primary means of communication. A contract with Purple Communications Inc. will provide for these services to be available 24 hours per day 7 days a week for staff to communicate with the deaf/hard of hearing community easily, efficiently, and effectively. The price of this service has an annual fee of$300 to include 100 minutes with each additional minute billed at $3.00 per minute with a minimum of five minutes per call. This service requires no additional special equipment as it is made available through interne connection and a computer with a webcam, which is available throughout the facility. Based on this,the total cost of services for the period of 1/1/2022 — 12/31/2022 is $3000. It should be of note that this contract has been reviewed by Karin McDougal and the costs associated with this contract have been included, and approved, in the 2022 budget. What options exist for the Board? (include consequences, impacts, costs,etc. of options): The board may either approve or deny the contract. A denial of this service would force jail staff to rely on in- person interpreters who need to be scheduled in advance otherwise there are extra fees for request for immediate services, travel from the Denver area, and are paid for both their travel time and direct services provided with a minimum of three hours of services. Invoices for single visit services range from $250 - $350. Or, staff communicate via writing with the individual which is inefficient and ineffective. Approval of the contract would result in seamless services for the next twelve-month period of this contract with potential cost savings and a great gain in efficiency and effectiveness. Recommendation: It is recommended the board approve this contract to provide these accommodations to our deaf/hard of hearing community and improve the communication between Inmates and staff who utilize American Sign Language as a primary means of communication. Approve Schedule Recommendation Work Session Other/Comments: Perry L, Buck Mike Freeman V, , Cad Scott K.James Steve Moreno Lori Saine 014630&46 °) 20 21-3437 ealn Ifen Atorvis-+ /4 / /c2l Karla Ford From : Mike Freeman Sent : Monday , December 6 , 2021 11 : 08 AM To : Karla Ford Subject : Re : Please Reply : PA Request for 2022 PURPLE contract extension Attachments : image005 jpg ; image001 jpg ; image004 . png ; Purple VR1 Subscription Ratesheet _ Weld County Final Revision B . pdf ; 2022 Purple Contract PAF . doc Approve Sent from my iPhone On Dec 6 , 2021 , at 11 : 37 AM , Karla Ford < kford@weldgov . com > wrote : Please advise if you approve recommendation . Thank you . Karla Forda Office Manager , Board of VVeld County Commissioners 1150 0 Street , P . O . Box 758 , Greeley , Colorado 80632 : : 970 . 336 - 7204 : : kfordRweldgov . com : : www . weldgov . com * * Please note my working hours are Monday - Thursday 7 : 00a . m . - 5 : 00p . m . * * Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure . if you have received this communication in error, please immediately notify sender by return e - mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or ony attachments by anyone other than the named recipient is strictly prohibited . From : Sonja Kohlgraf < skohlgraf@weldgov . com > Sent : Monday , December 6 , 2021 9 : 35 AM To : Karla Ford < kford@weldgov . com > Subject : PA Request for 2022 PURPLE contract extension Hello Karla , Please find the PA Request for the 2022 Purple Contract extension . This is WCSO ' s sign language interpreter service for the jail . Thank you , Sonja kohlgraf, MBA Budget Manager Weld County Sheriffs Office Ph : 970 - 400 - 2 8 72 1 Purple Purple Communications, Inc. 13620 N FM 620 Building C,Suite 100 Austin,TX 78717 800-618-2418 ASL VIDEO REMOTE INTERPETING RATES AND POLICIES VRI Rates: • Annual Fee of$300.00(includes the first 100 minutes each year). • Additional minutes are billed at$3.00 per minute. • Five(5) minute minimum per call. • Calls are billed per session minute(call connect time). • All calls are rounded up to the next minute. VRI Services: • Purple provides on demand 24/7/365 American Sign Language Video Remote Interpreting services, • Purple VRI sign language interpreters are certified, state licensed, HIPAA trained, and ADA qualified, • Purple provides ASL to English interpretation. • Purple VRI software download, link to Cloud VRI,and technical support is included in the annual fee. • Purple VRI interpreters provide confidential communications and the call content is not recorded or stored. Customer Responsibility: • Customer is responsible for providing a compatible VRI device using Android, 10S, MacOS, or Windows • Customer is responsible for providing Internet or cellular connectivity to the Purple VRI network. Invoicing: • Purple will invoice monthly and provide a call detail report. • Calls are billed per session minute(call connection time). • Calls are rounded to the next minute. • Invoices are due 60 days from receipt. ACH/EFT payments are preferred. • The Annual Fee is payable by credit card prior to the start of service. Use of Purple Communications VRI services * �=1,f all the Rates,Terms&Policies shown on Pages 1 and 2. The undersigned customer representative certi tha eyatita �,` to accept these Rates and Policies on behalf of the Customer. 11 is6 t '< um Note: Billing Contact must be different from requestor. Organization: Weld County Billing Contact Person f \r�Ckct\ Signature: _,c — sa' �1�: '' '- Billing Email Address: Sc\Cki.i'c .c ?C Print Name: Steve Moreno 16 'Z(j z) Billing Phone:( 400 -2-,D Title: Chair, Board of CountyCommissioners . Billing Address: w2t�� \later �� 1��-1. A\t'..� ek.,c,A Phone: (970) 336-7204 '\\ u ?Jae:A Email Address: smoreno@weldgov.corn Billing Method: Email ail Fax Please return a completed and signed form to vri2purple.us Purple VRI Subscription_Weld County Page 1 of 2 0`al- 3(13-7 Purple Terms and Policies 1. ENTIRE AGREEMENT/NO MODIFICATIONS The rates and terms set forth on page one, and these terms and policies on this page (collectively the "Rates and Terms") constitute all of the terms and policies relating to the relationship between you and Purple Communications, Inc. (Purple), and they supersede any other written or oral understandings or communications; any other documents enclosed or provided are Intended for reference and are not a part of the Rates and Terms. The Community Interpreting Prices may be changed by Purple after 60 days prior notice to Customer, all remaining Rates and Terms and any attachment hereto may be modified or amended only by a written amendment executed by an officer of Purple. 2. LIMITED LIABILITY/DISCLAIMERS Purple will provide interpreters with skills that are consistent with industry-wide standards.Customer retains the responsibility for ensuring that services are provided to the persons requiring such services. Purple disclaims any express or implied warranties regarding the services that are not contained in the Rates and Terms. 3. GOVERNING LAW AND DISPUTE RESOLUTION The Rates and Terms,and services provided by Purple hereunder, shall be governed by the laws of the State of Colorado,without regard to choice of law principles. The exclusive venue for any action arising out of the Rates and Terms shall be a state or federal court in Colorado. 4. NOTICE Any notices,Including notices of address and facsimile number changes,or cancellation notices,required or permitted to be given under these Rates and Terms shall be in writing and shall be deemed to have been received(i)if hand delivered,(ii)three(3)business days after being properly mailed, postage prepaid, by first class,certified or registered U.S. mail, (iii)the next business day after being sent by U.S. Express Mail or by a major U.S.express document courier to an assigned Purple representative. 5. SEVERABILITY The provisions of these Rates and Terms are severable,and If any one or more such provisions shall be determined to be invalid, illegal or unenforceable, in whole or in part,the validity, legality and enforceability of any of the remaining provisions or portions thereof shall not in any way be affected or impaired thereby and shall nevertheless be binding between the parties hereto. 6. ASSIGNMENT Customer will not assign these Rates and Terms or any rights hereunder,by law or otherwise,without Purple's parry's prior written consent. Subject to the foregoing,this Agreement shall be binding on any successor or assigns of the parties. 7. INDEPENDENT CONTRACTORS The parties to this Agreement are independent contractors. No agency, partnership, joint venture or employee-employer relationship is intended or created by these Rates and Terms. 8. TERMINATION Either party may terminate the relationship between the parties and these Rates and Terms without cause at any time with 30 business days written notice or with reasonable cause immediately upon written notice. Reasonable cause means a material violation of this Agreement or nonpayment of fees. Section 5 and any obligation to pay fees shall survive any termination of this Agreement. 9. ACCEPTANCE Dissatisfaction with services rendered must be communicated in writing to Purple within 5 days of assignment completion. Failure to do so will be deemed acceptance of the services. 10. NUMBER OF INTERPRETERS To protect the occupational safety of our interpreters and to facilitate communication,the interpreter may transfer the call to another qualified Purple interpreter when the call exceeds the occupational safety limit. I1. HIRING OF INTERPRETERS Customer agrees that it will not employ(full or part-time)any of Purple's staff during the period of our relationship and for a period of 6 months from the termination of our relationship and these Rates and Terms. 12. AUTOMATIC RENEWAL The Rates and Terms shall automatically renew and the Annual Fee will be billed to customer unless customer provides 30 days prior written notice of their election not to renew. Unused minutes expire after the subscription year. Purple VRI Subscription_Weid County Page 2 of 2 Contract Form New Contract Request Entity Information Entity Name* Entity ID* ❑New Entity? PURPLE COMMUNICATIONS LLC p00043266 Contract Name* Contract ID Parent Contract ID 2022 JAIL SIGN LANGUAGE INTERPRETER CONTRACT 5438 Contract Status Contract Lead* Requires Board Approval CTB REVIEW MELBE YES Contract Lead Email Department Project# melbe@co.weld.co.us;skohl graf@weldgov.com Contract Description* 2417 INTERPRETER SERVICE FOR JAIL. S 300 FOR 100 MINUTES, PLUS ADDT S3 PER MINUTE W!MINIMUM OF 5 MINUTES PER CALL. ESTIMATED COST .S3000 TO COVER 1 J 1 2022-12 31 y 2022 Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date CONTRACT SHERIFF Date* 12.'09 i 2021 12.13 2021 Amount* Department Email $3,000.00 CM-Sheriff@weldgov.com Will a work session with BOCC be required?* NO Renewable* Department Head Email YES CM-Sheriff- Does Contract require Purchasing Dept. to be included? DeptHead@weldgov.com Automatic Renewal County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COU NTYATTO RN EY @WEL DG OV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 10,.'03!2022 12,E 31 '2022 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel DONNIE PATCH CHRIS D'OVIDIO KARIN MCDOUGAL DH Approved Date Finance Approved Date Legal Counsel Approved Date 12'10,2021 12;10i2021 12.'10'2021 Final Approval BOCC Approved Tyler Ref# BOCC Signed Date BOCC Agenda Date Originator SKOHLGRAF Hello