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Home My WebLink About20210926.tiffRESOLUTION RE: APPROVE ADVERTISEMENT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CITY OF GREELEY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Advertisement Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Weld County Youth Conservation Corps, and the City of Greeley, commencing March 1, 2021, and ending March 1, 2022, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Advertisement Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Weld County Youth Conservation Corps, and the City of Greeley, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 31st day of March, A.D., 2021, nunc pro tunc March 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ,,,f4 , Weld County Clerk to the Board County"orney Date of signature: 0 Steve M -reno, Chair 2021-0926 HR0093 cc: HSO 04/07/21 ar)-{-ro\C+ mO spa PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: March 16, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Advertisement Agreement with the City of Greeley for Weld County Youth Conversation Corps (WCYCC) Recruitment Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Advertisement Agreement with the City of Greeley for Weld County Youth Conservation Corps (WCYCC) Recruitment. The Weld County Youth Conservation Corps (WCYCC) is requesting to enter into an agreement with the City of Greeley Culture, Parks, and Recreation Department for recruitment advertising. The City will place advertisement materials at six (6) City of Greeley Recreation Centers for a cost of $544.00, for which the City will submit an invoice. The advertisement materials will include the following: Greeley Ice Hause — 6'x6' Wall Banner Greeley Family FunPlex — 6'x6' Wall Banner in the Fieldhouse Greeley Recreation Center — Television Advertisement The Rodarte Community Center — Television Advertisement Twin Rivers Softball Complex — 6'x6' Fenceline Banner Butch Butler Baseball Field — 6'x6' Fenceline Banner This Agreement was reviewed and approved by Legal (G. Kalousek). I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to sign. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; March 16, 2021 — CMS 4562 Page 1 2021-0926 ©3!s ‘�0c)913 ADVERTISEMENT AGREEMENT CULTURE, PARKS, AND RECREATION DEPARTMENT This Advertisement Agreement is entered into this 315k -day of Nt0..(Th , 2021 by and between the City of Greeley, Colorado (the "City") and AmeriCorps — Weld County Youth Conservation Corps ("Advertiser") for the placement of advertisement copy and materials within the public improvements known as the Greeley Family FunPlex, the Greeley Recreation Center, the Rodarte Community Center, Twin Rivers Softball Complex, the Greeley IceHaus, and Butch Butler baseball field. IN CONSIDERATION OF THE MUTUAL COVENANTS AND OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH IS ACKNOWLEDGED BY THE PARTIES, THE PARTIES AGREE AS FOLLOWS: 1. Term. The term of this Agreement is for a one (1) year period and shall commence on the March 1, 2021 and shall terminate on the 1St day of March, 2022. 2. Option to Renew. The City hereby grants the Advertiser the option to renew this Agreement for one additional one (1) year term upon the same terms and conditions as this Agreement, with the exception that the payment amounts and payments due dates for said renewal period shall be in those amounts and time periods established by the City. Advertiser shall exercise this option to renew no later than sixty (60) days prior to the expiration of the term stated above or said option shall expire sixty (60) days prior to the end of the term. 3. Advertising Designated Location. The City hereby grants the Advertiser the right to place only City approved advertising content and materials on the designated area shown in Exhibit A known as: • Greeley IceHaus wallbanner (6'x 6') • Greeley Family FunPlex fieldhouse wall banner fieldhouse (6' x 6') • Greeley Recreation Center Reach TV advertisement (1280 x 720pixels) • The Rodarte Community Center Reach TV advertisement (1280 x 720 pixels) • Twin Rivers Softball Complex fenceline banner (6' x 6') • Butch Butler baseball field fenceline banner (6' x 6') 4. Payment. Advertiser shall pay to the City the sum of $544.00, payable as follows: A. $544.00 on or before March 1, 2021 for the non-refundable production costs as shown on Exhibit B, attached hereto and incorporated herein by reference. B. $0.00 on or before March 1, 2021 for the advertising fees associated with above signage. Department has agreed to waive normal advertising fees for one year. All payments are non-refundable, except if Advertiser assigns this Agreement to an Advertiser for the remaining term of this Agreement, and said assignment is approved and accepted by the City. Subject to paragraph 9, all payments are non-refundable and shall not be prorated, except if Advertiser assigns this Agreement to an Advertiser for the remaining term of this Agreement, and said assignment is approved and accepted by the City. 5. Payment of Costs and Expenses. In addition to the payments stated in paragraph 4 above, Advertiser is solely responsible for all additional costs and expenses of any nature or kind associated with the design, production and placement of such advertising materials, including any and all replacements or substitutions of said advertising materials, no matter what the cause or reason requiring or requesting such replacement. All advertising materials must be approved by the City prior to placement of the materials in any of the Culture, Parks, and Recreation facilities. 6. Greeley FunPlex and IceHaus Identification. The name "Greeley Family FunPlex" (either alone or together with the FunPlex Logo) or "Greeley IceHaus" (either alone or together with the IceHaus logo) must be used when referring to the FunPlex or IceHaus in any advertising, marketing materials, event tickets, broadcasts, announcements and press releases ("materials") mentioning or referring to this Agreement or the placement of Advertiser's advertising in the Greeley Family FunPlex, Greeley IceHaus or other Culture, Parks, and Recreation location. All such materials must be approved in writing by the City in advance of distribution or placement by Advertiser. 7. City of Greeley Culture, Parks, and Recreation Department Rules and Regulations. Advertiser hereby agrees that Advertiser has read, understands and, except as modified and/or superseded in this Agreement, agrees to adhere and be bound by the City of Greeley Culture, Parks, and Recreation Department Advertising Rules and Regulations, a copy of which is attached hereto as Exhibit C and incorporated herein by reference. 8. Default. In the event there is a breach of any of the terms and conditions of this Agreement, and Advertiser does not cure said default within ten (10) calendar days after written notice from the City, then in that event, this Agreement shall terminate. Upon termination, the City shall remove any and all advertised materials of Advertiser and dispose of the same all without notice or payment to the Advertiser for the cost of said materials and/or advertising removed. Upon termination, no refunds of any payments will be made to Advertiser unless Advertiser has obtained and City has approved an assignee to this Agreement, pursuant to paragraph 4 above. 9. Venue/Governing Law. Venue for all actions regarding this Agreement shall be in the County of Weld, State of Colorado. Colorado law shall govern all interpretations of this Agreement. DONE AND DAl'ED as first written above, in the City of Greeley, County of Weld, State of Colorado. THE CITY OF GREELEY, COLORADO: APPROVED: / beef B�/:AndyM<RobertS MST) Director of Culture, Parks, and Recreation ADVERTISER: COUNTY: ATTEST. �4rdr4 ) BOARD OF COUNTY COMMISSIONERS Welnt Clerk to the oard By: / sat 1e ieridi.‘.4*.•1!... Deputy rk to the B WELD COUNTY, COLORADO ,Ge teve Moreno, Chair MAR 3 2021 0.10�/-0 9026. Exhibit A AmeriCorps signage will be placed at the following fields & facilities at an available location , TBD by facility or field supervisors. The Greeley Family Funplex will 11'B2 %%'&3 \l-B4 11'B5 l clock Scoreboard 11'B6 WB7 «-B1 11'B9 N1810 1811 1'1113 scoreboard advertiser - - _ -??'' --- - -..�yam 1�- - - - -4 '—--Os-- 1 aer_er .. 1. 0 �7 : Pri art' 1 I CA I I/ A 4 r flt i Ce ter ‘\ ili i C..._,,_;C..._,,_; 1 Cou 1 i Logo i CD CO i a' 3 \ / • � 3a te 11 I Seco dary i,\ 0 -_ -— �' �'� "- 'T - 'i Vii . % .. - VIP! ill '- ssss�isciix,� Fccc- - - icaccs : pipit! 1 ci�C.ccc . ccrccc � � , .�c�.��. �.__- - �' ` � -� et . i�s ._af�.s r. t0ssc/ssss 7cc Ccc^. •rc �2LCGi&D Vitt-ciir - � . ' z pi's • - �' �nsdi��icssc �ssc:csr ecccsi r % - I I- — I .... The Greeley IceHaus TWIN RIVERS SOFTBALL COMPLEX - W i, W B2 ' B3 WB4 ' BS .W B6 WB7 WBS ._ _ - `- 0. it 6 15 6 17 1< 9 • 20ii) ` GB1 1 FIELD FIELD , °- - - ` P I ARY - _ '\ _ 2 3 I I I 1 ,� rzi Side-Ice 1 , I y I a �. i r I 1 ° I I Side-Ice 4 TT � I I i IN I Gsg: QUAD I r T— © �. I I I dENi ER I I I A i 0 I l I , II. E I I I ��.. S R O FIELD FIELD I \ 'DARYI 1 0 I I 1 I 111 o, / \, ell ‘ - > \ I ! Side- Ice 2II tEcb I I d I Side-Ice 3 4,- ;- .- . . es_- 41 0 c 9 38 36 a 32 3 , �aB3 - - B2 ft��>I�j� , .....0 �_t•J• . .. 1�!'�1ler...•e r...ec _ . 4 .iv,11 iih rAt •s•st1ar� ;icirc.•i -- icr.i• iicc.it E,',gg(, Gate .111 an - I •iii�i.••rn I �•i"a.i"icus 5 Erna.•• G-' CC — J ec MZIMA w .1t Butch Butler Baseball Field iN N i. IL ■ EXHIBIT B CULTURE, PARKS AND RECREATION PRODUCTION COSTS AND EXPENSES I. Non -Refundable Production Cost Fee to be collected in 2021 - $544.00. 6'x 6' indoor banner, 13oz. vinyl: $98.00 (2) 6' x 6' outdoor banner, 18oz. vinyl: $174 (2) A. Art fee. B. One — time set up fee. C. One — ad design proof. A 48 -hour review of proof is provided to Advertiser. D. One — final product received within ten (10) days. After product is City approved and accepted, banner will be installed by City at the designated location. II. Advertiser's Additional Costs A. If Advertiser does not submit a proposed design and/or desires its logo to be designed by the production designer, additional charges of $50.00 per hour (one hour minimum) are assessed and payable in addition to the fee stated in Section I above. B. Pursuant to paragraph 4, any and all other fees, costs and expenses in addition to the costs and fees stated in Section I above, are the sole responsibility of Advertiser. Exhibit C City of Greeley Culture, Parks, and Recreation Department ADVERTISING RULES & REGULATIONS The goals of the Culture, Parks and Recreation Department are (1) to provide opportunities to learn life skills and (2) to encourage residents to maintain healthy lifestyles. In an effort to financially support these goals, the Department may sell advertising in printed publications or within facilities. The images portrayed in all advertising are a direct reflection on the City of Greeley and should work toward the Department goals. The following parameters set forth the Culture, Parks and Recreation Departments' expectations and requirements of anyone who wishes to advertise with the City of Greeley. 1. Advertising must be submitted by posted deadlines in the format as specified by the advertising venue contract, i.e. Recreation Connection, dasherboards, etc. 2. Advertisers whose products directly meet our goals, (i.e. life skills, fitness products, health services) will be sought out by the City and shall have priority over non -goal specific advertising. This determination is made upon a case -by -case basis by the Culture, Parks and Recreation Department. 3. The City logo or profile will take precedence over recognition to sponsors in advertising, signage, announcements, etc. 4. Sales of advertising or signage space in or on City owned facilities and printed materials, like the City Connection, which involve the straight purchase of advertising space sold at set rates do not imply a reciprocal partnership arrangement. 5. Advertising spaces in City Publications and Facilities are not a public forum, and the Department reserves the right to edit advertising for content and to decline advertising contracts based on available advertising space, advertising product, ad copy content and graphics. 6. The City reserves the right to decline any proposed sponsorship from companies whose product or public image may be deemed "sensitive". "Sensitive" sponsorships shall include but are not limited to: a. Advertising that promotes hostility, disorder, or violence. b. Advertising that attacks ethnic, racial or religious groups. c. Advertising that demeans, harasses or ridicules any person or group of people on the basis of gender. d. Advertising shall not be untruthful or libelous. e. Advertising that inhibits the function of the Culture, Parks, and Recreation Department or its facilities, programs or events. f. Advertising that promotes either favoring or opposing the candidacy of any candidate for election. g. Advertising that is offensive, obscene or pornographic as feigned by prevailing community standard throughout the City of Greeley. h. Advertising that promotes the use of drugs and alcohol. i. Advertising that promotes any religious or political organization. j. Advertising that interferes with any current Culture, Parks and Recreation Department advertising or marketing programs. 7. Ads shall not indicate or reference an advertiser's competitor in any way. This determination shall be made subject to the opinion of the City, (i.e. no disparaging remarks, no comparisons of products). 8. Ads should keep the Department goals in mind: encourage residents to live full, healthy lives. 9. All "ad copy" contents and graphics must be approved by the Department before use. If an advertisement is declined by the Department, the advertiser will have 48 hours to resubmit ad copy & graphics with the necessary corrections or the reserved space will be forfeited. 10. Once "ad copy" has been accepted by the Department, the ad will be included in the publication, and a proof is submitted to the advertiser for final approval. The advertiser has 48 hours to provide changes or corrections, or the Department will run the ad as shown on the proof. 11. Advertisers may sign a contract as set forth in each advertising venue term. At the end of the contract, the Department may choose to seek renewal from the advertiser, or may enter into a contract for the same placement with a different advertiser. 12. Advertiser will be billed. Payment is due within 30 days of invoice. If payment is not made within 30 days, the contract will be considered void. 13. The Department may choose to solicit exclusive advertisers who pay a premium rate in order to be the only advertiser in a particular category. (i.e. the only massage therapist). 14. If the City has or will acquire Naming Rights to a City facility, such Naming Rights may impact the ability of a competitive advertiser to advertise in that City Facility and/or in areas associated directly with that facility. SIGNATURE REQUESTED: Weld County/City of Greeley Advertisement Agreement Final Audit Report 2021-03-10 Created: 2021-03-09 By: Tobi Cullins (cullinta@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAddUKKxaLFVdkbgTa2uP2YIWd_cDxspOk "SIGNATURE REQUESTED: Weld County/City of Greeley Adv ertisement Agreement" History ,t Document created by Tobi Cullins (cullinta@co.weld.co.us) 2021-03-09 - 10:28:21 PM GMT- IP address: 204.133.39.9 E-74 Document emailed to Andy McRoberts (andy.mcroberts@greeleygov.com) for signature 2021-03-09 - 10:28:59 PM GMT t Email viewed by Andy McRoberts (andy.mcroberts@greeleygov.com) 2021-03-09 - 10:30:37 PM GMT- IP address: 73.14.228.230 cA Document e -signed by Andy McRoberts (andy.mcroberts@greeleygov.com) Signature Date: 2021-03-10 - 0:53:52 AM GMT - Time Source: server- IP address: 165.225.10.84 4i Agreement completed. 2021-03-10 - 0:53:52 AM GMT Adobe Sign ew Contract Request Entity Inr at -on Entity Name* CITY OF GREELEY Entity ID* P00OO1551 Contract Name* CITY OF GREELEY (ADVERTISEMENT AGREEMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 4562 Contract Lead* CULLINTA Contract Lead Email cullintaglco.weld.co.us;cobb xxlkgco.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* ADVERTISEMENT AGREEMENT FOR WCCYC RECRUITMENT ADVERTISING AT SIX CITY RECREATION FACILITIES FOR A ONE TIME COST OF $ 544.00. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTS 03:18:21. Contract Type " AGREEMENT Amount $ 544.00 Renewable* NO Automatic Renewal Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co m Department Head Email CM-HumanServices- ©eptHeadgweldgov.com County Attorney GENERAL COUNTY AI I ORNEY EMAIL County Attorney Entail CM- COUNTYA I I ORNEYITWELDG OV.COM Requested BOCC Agenda Date* 03'24/2021 Due Date 0:320/2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? if this is a renewal enter previous Contract ID if this is part of a MA enter MA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 03/2512021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03,`31,2021 Originator CULLINTA Review Date* 01 01;2022 Committed Delivery Date Renewal Date Expiration Date* 03;01 ,'2022 Contact Type Contact Email Contact Phone I Contact Phone 2 Finance Approver CHRIS D'OV1DIO Purchasing Approved Date Legal Counsel GABE KALOUSEK Finance Approved Date Legal Counsel Approved Date 03125/2021 03/2612021 Tyler Ref # AG 033121 Hello