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Home My WebLink About20213093.tiffRESOLUTION RE: APPROVE AMENDED BYLAWS FOR WELD COUNTY BOARD OF RETIREMENT WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the amended bylaws of the Weld County Board of Retirement have been presented to the Board of Weld County Commissioners for approval, and WHEREAS, the Board of Commissioners of Weld County deems it advisable to adopt said amended Weld County Board of Retirement bylaws, and NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the amended bylaws for said board, be, and hereby are, adopted. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of November, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: C/..r1�%� rij •aC,ltD•� ,��ta+�t. /�'4��e,.r Steveoreno, Chair Weld County Clerk to the Board Co my orney Date of signature: I I /I S f LI CC :60CCCKr), CgC6B) TRL3L). Fs. (PAO ►2/a3 /21 2021-3093 PE0001 BYLAWS WELD COUNTY RETIREMENT BOARD ARTICLE I — Name of the Board. The Board is called the Weld County Retirement Board ("Retirement Board"). The Retirement Board was created by the Board of County Commissioners of Weld County by resolution dated November 1, 1967, pursuant to authority set forth in C.R.S. § 24-54-107. ARTICLE II — Functions. The functions and duties of the Retirement Board are set forth in the Weld County Retirement Plan ("the Retirement Plan"), as amended. The Retirement Plan was adopted by the Board of County Commissioners of Weld County, pursuant to authority set forth in C.R.S. § 24-54-101. ARTICLE III — Membership. A. Membership and Terms — The Retirement Board shall consist of five (5) members, to include the following: 1. The Weld County Treasurer. 2. Two (2) Weld County employees who are elected by the employees of Weld County. Elections for the County employee members shall take place prior to the end of current terms, or upon vacancy of the position. Elections of the County employee members shall be conducted by the Weld County Department of Human Resources, when necessary. 3. Two (2) qualified electors of Weld County who are not County employees or elected officials. The qualified elector members shall be appointed by the Board of county Commissioners. 4. The two (2) Weld County employees and two (2) qualified electors of Weld County shall serve staggered four (4) year terms. There is no limit to the number of terms each member may serve. 5. Terms for all members shall end upon the election or appointment of their successors. B. Vacancy — In the event of a vacancy among the members of the Retirement Board, the vacancy shall be filled for the remainder of the vacancy term in the same manner as set forth in Section III. A., above. Vacancies shall occur at the end of terms, upon resignation from the Retirement Board, when a member is incapacitated, if a County employee member leaves County employment, if an appointed member is no longer a qualified elector, or if a 1 2021-3093 member is removed from office by the Retirement Board because of two (2) or more unexcused absences from regular meetings of the Retirement Board. C. No Compensation — Members of the Retirement Board shall serve without compensation. Members may be reimbursed for reasonable expenses incurred in connection with their duties as a member of the Retirement Board in the same manner as expense reimbursement for employees set forth in the Weld County Code. ARTICLE IV — Officers. A. The Weld County Treasurer shall be the Chair for the Retirement Board. At the first regular meeting of each year, the Chair shall call for the election of a Vice -Chair from the membership. In the absence of the Chair, the Vice -Chair will act in that capacity. In the absence of the Chair and the Vice -Chair, a temporary Chair will be selected by the Retirement Board. B. The Retirement Board shall annually appoint a Secretary. ARTICLE V — Meetings. A. Regular meetings of the Retirement Board shall occur on the first Tuesday of the Months of February, May, August and November, or at such other time of said months as designated by the Chair. B. Written notice of all regular meetings of the Retirement Board shall be received by the members via email or via regular mail through the U.S. Postal Service at least one (1) week prior to the meeting date. C. Special meetings may be called when deemed necessary by the Chair, provided that at least twenty-four (24) hours notice is given to each member prior to any special meeting. Notice of special meetings may be accomplished by telephone, by email, or by leaving written notice at a member's residence. D. A quorum shall consist of not less than three (3) members of the Retirement Board. No business may be conducted and no voting on items may occur unless a quorum is present. E. Meetings may be cancelled by the Chair when there is no business to be conducted. Notice of cancellation of meetings may occur by telephone or by email. F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these Bylaws. G. Because of the confidentiality of records of members in the retirement system which are part of the Retirement Plan required C.R.S. § 24-54-115, and because the Retirement Board is 2 not a "local public body" as that term is defined in C.R.S. § 24-6-402(1)(a)(I), meetings of the Retirement Board are not open to the public. H. Members of the Board and staff as well as existing vendors by invitation of the Board Chair may attend meetings remotely by phone or other forms of internet connectivity. ARTICLE VI - Fiscal Year. A. The fiscal year of the Retirement Board shall close on December 31 of each year. ARTICLE V - Duties of Officers. A. It shall be the responsibility of the Chair to preside at all meetings, call special meetings, cancel meetings when no business will be transacted, and carry out general Chair responsibilities. The Chair shall respond to any requests received by the Retirement Board, pursuant to the Colorado Open Records Act, C.R.S. §§ 24-72-101, et. seq. The Chair shall make all official statements of the Retirement Board. The Chair shall sign all documents approved by the Retirement Board in accordance with the Retirement Plan. B. It shall be the responsibility of the Vice -Chair to assume the duties of the Chair in his or her absence. C. It shall be the responsibility of the Secretary to keep minutes of all meetings of the Retirement Board and to send notices of all meetings to members. All minutes of Retirement Board meetings shall be kept in the office of the Weld County Treasurer. ARTICLE VII — Amendment to Bylaws. B. These Bylaws may be amended by the Retirement Board at any regular meeting in which all five (5) members are present. No amendment shall be approved unless it receives at least four (4) affirmative votes of the members. The full text of any proposed amendment must be received by each member at least one (1) week prior to the meeting date. Approved by the Weld County Retirement Board: November 2, 2021. 3 Lefebvre — \eldtounty Retirement Board Chair BYLAWS WELD COUNTY RETIREMENT BOARD ARTICLE I — Name of the Board. The Board is called the Weld County Retirement Board ("Retirement Board"). The Retirement Board was created by the Board of County Commissioners of Weld County by resolution dated November 1, 1967, pursuant to authority set forth in C.R.S. § 24-54-107. ARTICLE II — Functions. The functions and duties of the Retirement Board are set forth in the Weld County Retirement Plan ("the Retirement Plan"), as amended. The Retirement Plan was adopted by the Board of County Commissioners of Weld County, pursuant to authority set forth in C.R.S. § 24-54-101. ARTICLE III — Membership. A. Membership and Terms — The Retirement Board shall consist of five (5) members, to include the following: 1. The Weld County Treasurer. 2. Two (2) Weld County employees who are elected by the employees of Weld County. Elections for the County employee members shall take place prior to the end of current terms, or upon vacancy of the position. Elections of the County employee members shall be conducted by the Weld County Department of Human Resources, when necessary. 3. Two (2) qualified electors of Weld County who are not County employees or elected officials. The qualified elector members shall be appointed by the Board of county Commissioners. 4. The two (2) Weld County employees and two (2) qualified electors of Weld County shall serve staggered four (4) year terms. There is no limit to the number of terms each member may serve. 5. Terms for all members shall end upon the election or appointment of their successors. B. Vacancy — In the event of a vacancy among the members of the Retirement Board, the vacancy shall be filled for the remainder of the vacancy term in the same manner as set forth in Section III. A., above. Vacancies shall occur at the end of terms, upon resignation from the Retirement Board, when a member is incapacitated, if a County employee member leaves County employment, if an appointed member is no longer a qualified elector, or if a 1 member is removed from office by the Retirement Board because of two (2) or more unexcused absences from regular meetings of the Retirement Board. C. No Compensation — Members of the Retirement Board shall serve without compensation. Members may be reimbursed for reasonable expenses incurred in connection with their duties as a member of the Retirement Board in the same manner as expense reimbursement for employees set forth in the Weld County Code. ARTICLE IV — Officers. A. The Weld County Treasurer shall be the Chair for the Retirement Board. At the first regular meeting of each year, the Chair shall call for the election of a Vice -Chair from the membership. In the absence of the Chair, the Vice -Chair will act in that capacity. In the absence of the Chair and the Vice -Chair, a temporary Chair will be selected by the Retirement Board. B. The Retirement Board shall annually appoint a Secretary. ARTICLE V — Meetings. A. Regular meetings of the Retirement Board shall occur on the first Tuesday of the Months of February, May, August and November, or at such other time of said months as designated by the Chair. B. Written notice of all regular meetings of the Retirement Board shall be received by the members via email or via regular mail through the U.S. Postal Service at least one (1) week prior to the meeting date. C. Special meetings may be called when deemed necessary by the Chair, provided that at least twenty-four (24) hours notice is given to each member prior to any special meeting. Notice of special meetings may be accomplished by telephone, by email, or by leaving written notice at a member's residence. D. A quorum shall consist of not less than three (3) members of the Retirement Board. No business may be conducted and no voting on items may occur unless a quorum is present. E. Meetings may be cancelled by the Chair when there is no business to be conducted. Notice of cancellation of meetings may occur by telephone or by email. F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these Bylaws. G. Because of the confidentiality of records of members in the retirement system which are part of the Retirement Plan required C.R.S. § 24-54-115, and because the Retirement Board is 2 not a "local public body" as that term is defined in C.R.S. § 24-6-402(1)(a)(I), meetings of the Retirement Board are not -be-open to the public. Members of the Boardand staff as well as existing vendors by invitation of the oard Chair may attend meetings remotely by phone or other forms of internet connectivity ARTICLE, VI - Fiscal Year. A. The fiscal year of the Retirement Board shall close on December 31 of each year. ARTICLE, V - Duties of Officers. A. It shall be the responsibility of the Chair to preside at all meetings, call special meetings, cancel meetings when no business will be transacted, and carry out general Chair responsibilities. The Chair shall respond to any requests received by the Retirement Board, pursuant to the Colorado Open Records Act, C.R.S. §§ 24-72-101, et. seq. The Chair shall make all official statements of the Retirement Board. The Chair shall sign all documents approved by the Retirement Board in accordance with the Retirement Plan. B. It shall be the responsibility of the Vice -Chair to assume the duties of the Chair in his or her absence. C. It shall be the responsibility of the Secretary to keep minutes of all meetings of the Retirement Board and to send notices of all meetings to members. All minutes of Retirement Board meetings shall be kept in the office of the Weld County Treasurer. ARTICLE VII — Amendment to Bylaws. B. These Bylaws may be amended by the Retirement Board at any regular meeting in which all five (5) members are present. Na amendment shall be approved unless it receives at least four (4) affirmative votes of the members. The full text of any proposed amendment must be received by each member at least one (1) week prior to the meeting date. Approved by the Weld County Retirement Board: NovemberAugust 2--, 201721. John Lefebvre — Weld County Retirement Board Chair Hello