HomeMy WebLinkAbout20211352.tiffSTATE OF COLORADO
RECEIVED
MAY 17 2021
WELD COUNTY
COMMISSIONERS
COLORADO
FINANCIAL SERVICES
Andrea Eurich, Controller
PROCUREMENT DIVISION
1575 Sherman St., 6th Floor
Denver, Colorado 80203
Phone 303-866-3227
FAX 303-987-4610
May 14, 2021
RE: RFP 2021000215 — CCR
Good Afternoon,
Jared Polis
Governor
Michelle Barnes
Executive Director
This letter is to inform you that Colorado Department of Human Services (CDHS) has completed the
evaluation of proposals received in response to RFP 2021000215 — CCR. CDHS intends to award the
following vendors the work identified in the solicitation:
Aspen Family Connections
BCDHHS
Catholic Charities Diocese of Pueblo
Catholic Charities of Central Colorado
Chafee County DHS
Community Partnership FRC
DFC
DHS
ECDHS
Family & Intercultural Resource Center
Roaring Fork Schools
Hilltop Community Resources Mesa County
Hilltop Montrose County Proposal
La Plata Family Centers Coalition
La Puente Adelante
LTV.The Matthews House
Morgan County Family Center
Starpoint
Sterling Family Resource Center
The Pinon Project
Weld County
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2021-1352
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Provided no protest regarding this solicitation and award is received prior to 5:00 PM Mountain
on May 28, 2021, it is the intent of the CDHS to enter into a contractual agreement with the
identified vendor in compliance with the terms and conditions stated in the solicitation, published
addenda, and the response proposal. Final award will be contingent upon successful contract
discussions.
Thank you again for your proposal and interest in this important project. If you would like to leave feedback
about any part of the solicitation process, please provide the feedback at the following link:
https://docs.google.com/forms/d/e/ 1 FAIpQLScIgv9IgrT3x5AGzcvT 1 xkvpucrRhhN5QJ23vLcbyfvc2sma
w/viewform
Sincerely,
Ryan Yarrow
Purchasing Manager
Exhibit B
COLORADO
Office of Early Childhood
Department of Human Services
Colorado Department of Human Services
Office of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Contractor Name
Weld
County
Budget
Period
July
1,
2021-
June
30, 2022
Project
Name
Colorado
Community
Response
Program Contact Name, Title
Phone
Email
Julie Witkowski, Family Resource Division Head
(970)-400-6777
witkowjx@weldgov.com
Fiscal Contact Name, Title
Phone
Email
Lennie Bottorff
(970)-400-6537
bottorll @weldgov.com
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A OF THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure
Categories
Personnel Services
- Salaried
Employees
FY 2022
Employee
Position
Title/
Name
What
Description
is Included
of
in
Work
Fringe
and
Benefits
Gross or
Salary
Annual
Fringe
Percent
on
of
Project
Time
Total
Requested
Amount
from
CDHS
Community
Manager/Matthew
Case
Flachs
Implementation
workload
Health,
Dental,
(40
families
of
Life,
the
FICA-OASDI,
CCR
served
Program.
annually).
FICA-Med,
Proposed
Fringe
Short
Benefits
full
time
and
CCR
include
Long
$71,581
$23,015
100%
$94,596
Community
Manager/Jessica
Case
Chavez
Implementation
workload
Health,
Dental,
(20
families
of
Life,
the
FICA-OASDI,
CCR
served
Program.
annually).
FICA-Med,
Proposed
Fringe
Short
Benefits
half
and
time
CCR
include
Long
$55,517
$19,644
50%
$37,581
Family
Supervisor/John
Resource
Killen
Supervision
of
the
Community Case
Managers
$80,787
$17,210
15%
$14,700
$0
$0
$0
$0
$0
$0
Total
Personnel Services (including
fringe
benefits)
$146,877
Contractors/Consultants
(payments to third
parties or entities)
FY 2022
Page 1 of 4
Exhibit B
Name
Description
of
Item
Total
Requested
Amount
from CDHS
_
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Contractors/Consultants
$0
Total
Travel
FY 2022
Item
Description of
Item
Requested
Total
Amount
from CDHS
Mileage
to
home visits
Calculated
according
to
https://osc.colorado.gov/financial-operations/fiscal-rules-procedures/mileage-reimbursement-
$2,502
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total
$2,502
Travel
Supplies
81 Operating
Expenses
FY 2022
Item
Description of
Item
Requested
Total
Amount
from CDHS
FHI
Subscription
Annual
Financial
Health
Institute Subscription
$2,395
Database
License
OEC
Database
License (135
each).
Requesting
two
$270
Page 2 of 4
Exhibit B
Greeting Cards
Printing expenses
for CCR
greeting cards
$500
Technology
Windows
operating devices
(1456
each)
with
docking
station
(225), monitor (125),
keyboard
(17.19)
and
mouse
$3,681
Flex
Funding
Flex
Funding
at
8.5%
$14,875
$0
$0
I
$0
$0
Total Supplies
8t Operating
Expenses
$21,721
Training
and
Technical
Assistance
FY 2022
Item
Description of
Item
Total
Requested
Amount
from CDHS
Grantee
Orientation/Conference
State
expenditures
Supervisor
sponsored
related
orientation
to
or
participation.
conference.
Requesting
Costs
include
three,
registration,
one
for each
Community
per -diem
rates for
Case
Manager
food,
lodging,
and
mileage
one for
or other
a
$3,000
CFSA
Training
Training for
two Community Case
Managers
(225 each)
$450
Motivational
Training
Interviewing
Training
for two Community
Case
Managers
(225 each)
$450
_
0
$0
$0
$0
$0
$0
$0
$0
$0
Total
and
Technical
Assistance
$3,900
Training
TOTAL
DIRECT
COSTS
$175,000
Uniform
the
Guidance
first
§ 200.68
$25,000 of
-
each
MTDC
subaward.
means
scholarships
all
MTDC
direct
salaries
excludes
and
fellowships,
and
equipment,
wages,
participant
applicable
capital
expenditures,
support
fringe
costs
benefits,
charges
and
the
materials
MODIFIED
for
portion
patient
and
of
each
supplies,
care,
TOTAL
subaward
rental
DIRECT
services,
costs,
in
COSTS
travel,
tuition
excess
remission,
of
(MTDC)
and
$25,000.
up
to
$175,000
[not to exceed
10%
unless
Negotiated
Federal
Indirect
Indirect
Costs
Cost rate or
Negotiated
State
Indirect
Cost rate is attached]
FY 2022
Page 3of4
Exhibit B
Item
Description of
Item
Requested
Total
Amount
from CDHS
Negotiated
cost
rate
Federal
Indirect
N/A
State
rate
Federal
Indirect
cost
N/A
10%
rate:
de
minimis
Indirect
Weld
County utilizes
a cost allocation
plan
for all
Human Services Grants
Total
Indirect
$o
$175,000
TOTAL
*Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
Page 4of4
Mariah Higgins
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good morning CTB,
Alison Pegg
Monday, May 17, 2021 11:44 AM
CTB
HS -Contract Management
ITEM OF COMMUNICATION: Notice of Intent to Award - RFP 2021000215 CCR
Notice of Intent to Award - RFP 2021000215 CCR.pdf; Exhibit C1 - CCR Budget -Weld
County.xlsx
This communication item is related to the Colorado Community Response 2021 Bid, Tyler ID 2021-0809. We received the
attached notice of intent to award from the State.
Thank you!
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave.. Bldg A
PO Box A
Greeley, CO 80632
S(970) 400-6603
Contract Management Extension: 6556
(970) 353-5212
apegg@weldgov.com
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you
have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
From: Julie Witkowski <WITKOWJX@weldgov.com>
Sent: Monday, May 17, 2021 9:46 AM
To: HS -Contract Management<HS-ContractManagement@co.weld.co.us>; Jamie Ulrich <ulrichjj@weldgov.com>; Tami
Grant <tgrant@weldgov.com>; John Killen <killenjw@weldgov.com>
Subject: FW: Notice of Intent to Award - RFP 2021000215 CCR
Hello all,
Please see the attached Intent to Award...we got the CCR grant! Not sure if we will receive the full funding requested,
but I've attached the final proposed budget again in case you need it for anything.
Thank you,
1
Julie Witkowski
Family Resource Division Head
Department of Human Services
315 N. 11th Avenue, Building A
Greeley, CO 80631
(970)-400-6777
State Child Abuse Hotline 1-844-CO-4Kids (1-844-264-5437)
Vision:
The people of Weld County are connected to the resources needed to thrive in the community
and feel safe and empowered.
Mission:
Engaging and partnering with the community to improve the safety, health and well-being of
individuals and families through the delivery of responsive and collaborative services.
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Yarrow - CDHS, Ryan <ryan.yarrow@state.co.us>
Sent: Friday, May 14, 2021 2:51 PM
Subject: Notice of Intent to Award - RFP 2021000215 CCR
(Thutior This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hello Vendors,
This email is to inform you that the Department has selected the intended recipients for the above -mentioned
solicitation. Please see the attached Notice of Intent to Award for more information. Thank you for your interest in this
very important project.
Thanks,
Ryan Yarrow
Procurement Manager
COLORADO
Department of Human Services
P.303.866.3227 I F. 303.866.5808
1575 Sherman St., 6th Floor Denver, CO 80203
ryan.yarrow@state.co.us I www.colorado.gov/cdhsHello Vendors,
2
Hello