HomeMy WebLinkAbout20210257.tiffRESOLUTION
RE: APPROVE CONSENT TO ENFORCEMENT OF 2018 INTERNATIONAL FIRE CODE,
WITH AMENDMENTS, WITHIN CERTAIN AREAS OF UNINCORPORATED WELD
COUNTY LYING WITHIN FREDERICK -FIRESTONE FIRE PROTECTION DISTRICT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, C.R.S. §32-1-1002 (1)(d), provides that a fire code promulgated by a fire
district may not be enforced in unincorporated portions of Weld County without the consent of the
Weld County Board of Commissioners, and
WHEREAS, the Frederick -Firestone Fire Protection District Board of Directors has
presented a Resolution adopting the 2018 International Fire Code, with certain amendments, and
WHEREAS, after review, the Board deems it advisable to consent to the enforcement of
the 2018 International Fire Code, with certain amendments detailed in the attached Resolution of
the Board of Directors of the Frederick -Firestone Fire Protection District, within the unincorporated
areas of Weld County that are also within the geographic boundaries of the Frederick -Firestone
Fire Protection District.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Board hereby consents to enforcement of the 2018 International Fire
Code, with certain amendments detailed in the attached Resolution of the Board of Directors of
the Frederick -Firestone Fire Protection District, within the unincorporated areas of Weld County
that are also within the geographic boundaries of the Frederick -Firestone Fire Protection District.
BE IT FURTHER RESOLVED that any further amendments to the 2018 International Fire
Code by the Frederick -Firestone Fire Protection District shall not be effective within
unincorporated Weld County without the presentation to, and consent of, the Weld County Board
of County Commissioners.
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FRFR F PD
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2021-0257
SD0046
CONSENT TO ENFORCEMENT OF 2018 INTERNATIONAL FIRE CODE, WITH
AMENDMENTS, WITHIN CERTAIN AREAS OF UNINCORPORATED WELD COUNTY LYING
WITHIN FREDERICK -FIRESTONE FIRE PROTECTION DISTRICT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of January, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dettAik)
Weld County Clerk to the Board
my Attorney
Date of signature: O2/02/
2021-0257
SD0046
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Frederick -Firestone Fire Protection District Consent to Enforce
DEPARTMENT: Planning Services
DATE: 01/19/21
PERSON REQUESTING: Jose Gonzalez, Assistant Building Official
Brief description of the problem/issue:
Fire District requesting consent to enforce 2018 International Fire Code (IFC) with Local
Amendments (attached).
The proposed adoption of 2018 IFC addresses the Commissioners concerns as noted and outlined in
template (attached). District currently enforces 2006 International Fire Code.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Consent to enforce as presented by Fire District
Consent to enforce with changes
Do not consent to enforce
Recommendation:
Staff find no concerns and respectfully recommends approval.
A work session was not scheduled, and Pass Around is being submitted for your review after
discussion with Planning Director and Commissioner Saine.
Per direction provided by the board during a work session a template was created, and provided to
applicants to address commissioners concerns (please see attached documents).
Anarove
Recommendation
Perry L. Buck
Mike Freeman
Scott K. James, Pro-tem
Steve Moreno, Chair
Lori Saine
0125
Schedule
Work Session
Other/Comments:
2021-0257
5000141°
FREDERICK -FIRESTONE
FIRE PROTECTION
DISTRICT
BOARD OF DIRECTORS
RESOLUTION
2020-010
RESOLUTION OF THE
BOARD OF DIRECTORS OF THE
FREDERICK -FIRESTONE FIRE PROTECTION DISTRICT
ADOPTING THE 2018 EDITION OF THE INTERNATIONAL FIRE CODE WITH
LOCAL AMENDMENTS FOR UNINCORPORATED WELD COUNTY
WHEREAS, the Frederick -Firestone Fire Protection District ("District") is a quasi -
municipal corporation and political subdivision of the State of Colorado, formed pursuant to
C.R.S. §32-1-101, et seq. ("Special District Act") to provide fire suppression, fire prevention,
rescue, hazardous materials, ambulance and emergency medical services;
WHEREAS, a portion of the District's jurisdiction lies within unincorporated Weld
County ("County");
WHEREAS, the Special District Act authorizes the District's Board of Directors
("Board") to adopt and enforce a fire code within the District's jurisdiction; provided, however,
that a fire code adopted by the District Board can only be enforced within the County if it is first
approved by the Board of County Commissioners ("Commissioners");
WHEREAS, CRS 32-1-1002(3)(b)(I) of the Special District Act requires the District's
Fire Chief to "enforce all laws of this state and ordinances and resolutions of the appropriate
political subdivisions relating to the prevention of fires and the suppression of arson";
WHEREAS, the District Board desires to adopt the 2018 Edition of the International Fire
Code with the Local Amendments To The 2018 International Fire Code attached to this
Resolution as Appendix A (collectively, the "Fire Code") and incorporated in its entirety herein
by this reference; and,
WHEREAS, in accordance with the Special District Act, the District Board intends to
submit the Fire Code to the County Commissioners for approval. The District Board further
intends that the Fire Code shall not apply within the County until the County Commissioners
adopt an ordinance or resolution stating the Fire Code applies within that portion of the
unincorporated County that also lies within the District's jurisdiction, or unless the County gives
written authorization for the District to enforce the Fire Code on an interim basis, with such
limitations and conditions as the County deems appropriate, pending formal adoption by the
County Commissioners.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
FREDERICK -FIRESTONE FIRE PROTECTION DISTRICT:
1. The International Fire Code®, 2018 Edition, published by the International Code
Council, Inc., 500 New Jersey Ave. NW Oh Floor, Washington DC, 20001-2070, including the
outline of contents, index, Chapters 1-80 and Appendix Chapters A -N, as amended by the Local
Amendments to the 2018 International Fire Code attached to this Resolution as Appendix A
(collectively, the "Fire Code"), is hereby adopted as the District's Fire Code for all purposes
within that portion of the District that lies within unincorporated Weld County; provided,
however, the Fire Code shall not apply within the County until the County Commissioners adopt
an ordinance or resolution stating the Fire Code applies within the portion of the unincorporated
County lying within the District, or unless the County gives written authorization to the District
to enforce the Fire Code on an interim basis, with such limitations and conditions as the County
deems appropriate, pending formal adoption by the County Commissioners.
2. The District's Fire Chief shall promptly submit the Fire Code to the County
Commissioners for approval. On and after the date the County Commissioners adopt an
ordinance or resolution stating the Fire Code applies within the portions of the District lying
within the County, or on and after the date the County gives written authorization to the District
to enforce the Fire Code on an interim basis pending formal adoption by the County
Commissioners, whichever date is earlier ("Effective Date"), the Fire Code shall be
administered and enforced by the District's Fire Chief, or his/her authorized representative, as
required and provided for in the Special District Act, and any other applicable federal, state or
local laws, rules, and ordinances, or common law;
3. The District's Fire Marshal, for the purpose of enforcing the Fire Code on and
after the Effective Date, is an authorized representative of the Fire Chief. This section shall not
limit the designation of additional authorized representatives if the Fire Chief deems it necessary
for the effective enforcement of the Fire Code;
4. Nothing contained in this Resolution shall be construed as modifying or limiting
in any manner the powers, duties, and responsibilities of the District, and the District's Fire Chief
or his/her authorized representative(s), set forth in the Special District Act, or as otherwise
provided by statutory or common law;
5. The Fire Code shall be interpreted in conformance with all federal, state and local
laws and ordinances, including but not limited to the Special District Act, and shall, to the extent
possible, be interpreted in a manner that does not conflict with the County's building codes,
regulations and ordinances.
6. If any provision of this Resolution or the Fire Code is for any reason held to be
invalid, that invalidity shall not affect the validity of the remaining provisions of this Resolution and
the Fire Code. The Board expressly declares it would have adopted this Resolution and the Fire
Code even if a provision contained in either this Resolution or the Fire Code is declared invalid.
ADOPTED this 9'h day of November, 2020.
BOARD OF DIRECTORS OF THE
FREDERICK -FIRESTONE FIRE PROTECTION DISTRICT
Vacant at time adoption
Director
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Director
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APPENDIX A
LOCAL AMENDMENTS TO THE 2018 INTERNATIONAL FIRE CODE
A. Local Amendments
1. Section 109.1 is amended to read:
In order to hear and decide appeals of orders, decisions or determinations made by the
Fire Code Official in the application and interpretation of this code, there is hereby created a
board of appeals. The three -member board of appeals shall be comprised of the Chief
Building Official, the Fire Chief, and an independent fire safety engineer, architect, industrial
hygienist or other qualified individual with expertise in interpreting and applying this code
with respect to the specific issues being appealed, and who is mutually agreed upon by the
Chief Building Official and the Fire Chief. The board of appeals may adopt rules of
procedure for conducting its business, and shall render all decisions and findings in writing to
the appellant with a copy to the Fire Code Official.
2. Section 109.3 is deleted in its entirety.
3. In Chapter 2, the definition of Educational Group E is amended to read:
Educational Group E. Educational Group E occupancy includes, among others, the use of
a building or structure, or a portion thereof, by seven or more persons at any one time for
educational purposes through the 12`h grade.
Group E, day care facilities. This group includes buildings and structures or portions
thereof occupied by more than six children who receive educational, supervision or personal
care services for less than 24 hours per day.
Six or fewer children. A facility having six or fewer children receiving such care shall be
classified as part of the primary occupancy
Six or fewer children in a dwelling unit. A facility such as the above within a dwelling
unit and having six or fewer children receiving such care shall be classified as a Group R-3
occupancy or shall comply with the International Residential Code.
4. Section 503.1.2, Additional Access, is amended to read:
Additional Access permit(s) for fire safety may be requested from Weld County through
the access permit process set forth in the Weld County Code, in the unincorporated portions
of the Fire District.
5. Section 503.2, Specifications, is amended to read:
Fire apparatus access roads shall be installed and arranged in accordance with
Sections 503.2.1 through 503.2.8. One and two - family dwellings will not require unduly
burdensome road construction or driveway maintenance.
6. Section 507.5.1, Where required, is amended to read:
Where a portion of the facility or building hereafter constructed or moved into or within
the jurisdiction on -site fire hydrants and mains shall be provided where required
by the Fire Code Official.
Exceptions:
1. Requirement does not apply to Group R-3 (single and double family) and Group
U occupancies
7. Section 903, Automatic Fire Sprinkler Systems, is amended to read:
Automatic sprinkler systems shall not be required in single and double -family dwellings
that are less than 3600 square feet of habitable space above grade.
8. Section 904.1 is amended to read:
General. Automatic fire -extinguishing systems, other than automatic sprinkler systems,
shall be designed, installed, inspected, tested and maintained in accordance with the
provisions of this section and the applicable referenced standards. Alarms shall be required to
indicate the operation of alternative automatic fire -extinguishing systems, distinctive audible,
visible alarms and warning signs shall be provided to warn of pending agent discharge. All
alternative automatic fire -extinguishing systems shall be monitored by a building fire alarm
system in accordance with NFPA 72.
9. Section 904.3.4 is amended to read:
Alarms and warning signs. Alarms shall be required to indicate the operation of
automatic fire -extinguishing systems, distinctive audible, visible alarms and warning signs
shall be provided to warn of pending agent discharge. Where exposure to automatic -
extinguishing agents poses a hazard to persons, and a delay is required to ensure the
evacuation of occupants before agent discharge, a separate warning signal shall be provided
to alert occupants once agent discharge has begun. Audible signals shall be in accordance
with Section 907.5.2.
10. Section 904.3.5 is amended to read:
Monitoring. An automatic fire -extinguishing system shall be monitored by a building fire
alarm system in accordance with NFPA 72.
11. Section 907.2.7.1 is deleted in its entirety.
12. Appendix A of the 2018 edition of the International Fire Code is deleted in its entirety,
and the following new Appendix A is added:
Appendix A — Board of Appeals
Section A101 — General.
A101.1 Scope. A board of appeals shall be established within the jurisdiction for
the purpose of hearing applications for modification of the requirements of the
International Fire Code pursuant to the provisions of Section 108. The board shall be
established and operated in accordance with this section, and shall be authorized to hear
evidence from appellants, the Fire Code Official, and other interested parties pertaining to
the application and intent of this code for the purpose of issuing orders pursuant to these
provisions.
A101.2 Membership. The three -member board shall consist of the Chief Building
Official, the Fire Chief, and an independent fire safety engineer, architect, industrial
hygienist or other qualified individual with expertise in interpreting and applying this
code with respect to the issues being appealed. The Fire Chief and the Chief Building
Official shall mutually agree upon the individual to serve as the third board member.
A101.3 Quorum. All three members of the board are required for a quorum. In
varying the application of any provisions of this code or in modifying an order of the fire
code official, an affirmative vote of at least two of the three board members is required.
A101.4 Secretary of the Board. The Fire District's Administrative Assistant shall
serve as the secretary of the board and shall keep a detailed record of all its proceedings,
which shall set forth the reasons for its decisions, and the vote of each member.
A101.5 Meetings. The board shall meet within ten (10) days after notice of appeal
has been received, or as soon thereafter as practicable.
A101.6 Procedures. The board shall establish rules and regulations for its own
procedures not inconsistent with the provisions of the Weld County Code and laws of the
State of Colorado.
A101.7 Decisions. Every decision shall be promptly filed in writing in the office of
the Fire Code Official, the Weld County Building Official and shall be open to public
inspection. A copy of such decision shall be kept publicly posted in the office of the Fire
Code Official for twenty-one days (21) days after filing. A certified copy of the final
board decision shall be sent by mail or otherwise to the appellant by the Fire Code
Official.
A101.8 Board of County Commissioners Review. The Weld County Board of
County Commissioners, in its discretion and by motion, may review any decision of the
board of appeals within twenty-one (21) days after the date of issuance of the board's
written decision. In the event of such review, the following procedures shall apply:
A101.8.1 The Board of County Commissioners shall consider the board's decision
at a public hearing held subsequent to the meeting at which the decision to review was
made, and notice of such public hearing shall be provided to the appellant at least five (5)
days in advance of the public hearing.
A101.8.2 The Board of County Commissioners' review process shall be
discretionary; in addition to the information submitted at its public hearing, the Board of
County Commissioners may receive and consider the board's minutes, any staff reports,
and reviews and recommendations provided by town staff or fire district staff, and such
other information as the Board of County Commissioners determines relevant to review
of the decision subject to its review.
A101.8.3. The Board of County Commissioners may uphold, reverse or modify the
decision of the board of appeals. The Board of County Commissioners' decision shall be
promptly filed in writing in the office of the Fire Code Official and the County clerk and
shall be open to public inspection. A copy of the Board of County Commissioners'
decision shall be kept publicly posted in the office of the Fire Code Official for twenty-
one days (21) days after filing. A certified copy of the Board of County Commissioners'
decision shall be sent by mail or otherwise to the appellant by the County clerk.
A101.8.4 Failure of the Board of County Commissioners to formally determine to
review a decision of the board of appeals prior to the expiration of twenty-one (21) days
after the date of issuance of the board's written decision shall render the board's decision
final for purposes of judicial review.
FREDERICK -FIRESTONE
FIRE PROTECTION
DISTRICT
BOARD OF DIRECTORS
RESOLUTION
2019-001
RESOLUTION 2019-001
RESOLUTION: 1) APPROVING REGULAR BOARD OF DIRECTORS MEETING
SCHEDULE; AND 2) DESIGNATING POSTING LOCATIONS FOR NOTICES OF
REGULAR AND SPECIAL MEETINGS
WHEREAS, pursuant to C.R.S. 32-1-903(1) and (2), the Frederick -Firestone Fire
Protection District (the "District") is required to meet regularly at a time and in a place to be
designated by the Board and, notice of time and place designated for all regular meetings shall be
posted in at least three public places within the limits of the District, and, in addition one such
notice shall be posted in the office of the County Clerk and Recorder in the county or counties in
which the District is located; and,
WHEREAS, pursuant to C.R.S. 32-1-903(1) and (2), the Board of Directors is
authorized to schedule special meetings as often as the needs of the District require, upon notice
to each Director of the date, time, and place of such meeting, and for the purpose for which it is
called, and by posting notice within three public places within the limits of the District, as well
as the office of the county clerk and recorder, at least three days prior to said meeting.
NOW, THEREFORE, the Board of Directors of the Frederick -Firestone Fire Protection
District hereby:
1. Authorizes regular board meetings to be held on the 2°d Monday of each month at
7:00 p.m. at the Frederick -Firestone Fire Protection District Business and Education
Center located at 8426 Kosmerl Place, Frederick, Colorado; and,
2. Designates that all notices of regular or special board meetings shall be posted in the
office of the Weld County Clerk and Recorder, as well as the following locations
within the limits of the District:
Business and Education Center, 8426 Kosmerl Place, Frederick, Colorado
Fire Station 1, 31 Walnut Drive, Frederick, Colorado
Fire Station 2, 3991 Rowe Street, Frederick, Colorado
Fire Station 3, 6800 Tilbury Avenue, Firestone, Colorado
8426 Kosmerl Place, Frederick, CO 80504; www.fffd.us
Adopted this 14th day of January, 2019 by the Board of Directors of the Frederick -Firestone
Fire Protection District.
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8426 Kosmerl Place, Frederick, CO 80504; www.fffd.us
RECORD OF PROCEEDINGS
FREDERICK -FIRESTONE
FIRE PROTECTION DISTRICT
BOARD OF DIRECTORS REGULAR
MEETING
8426 KOSMERL PLACE, FREDERICK
COLORADO 80504
MINUTES
November 9, 2020
The regular meeting of the Board of Directors of the Frederick -Firestone Fire Protection District was called
to order by Chairman Walb at 7:00 p.m.
ROLL CALL
Directors Present:
Clyde A. Walb, President/Chairman
Edward Weimer, Vice President
David Stout, Treasurer
Christopher Vigil, Secretary, Participating Virtually
(One Board Position Vacant)
Also, present:
Jeremy A. Young, Fire Chief
Dino Ross, Legal Counsel, Participating Virtually
Dale Ingraham, Executive Assistant
APPROVAL OF AGENDA
An Amended Agenda is available to the meeting attendees. "Agenda Item 7." was corrected to stater
"Motion to Continue the Public Hearing for November 9, 2020 and Reconvene the Public Hearing on the
2021 Proposed Budget on December 14, 2020". Treasurer Stout moved to approve the Amended Agenda
for the November 9, 2020 meeting as presented. Motion seconded by Vice President Weimer. The motion
passed unanimously.
PUBLIC COMMENT
No pubic was present to address the Board.
RECESS THE REGULAR BOARD MEETING
Treasurer Stout moved to recess the regular Board meeting for the purpose of conducting a Public Hearing
on the proposed 2021 Budget. Motion seconded by Vice President Weimer. The motion passed unanimously.
The regular Board meeting was recessed at 7:02 p.m.
3378905.1
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
PUBLIC HEARING ON THE PROPOSED 2021 BUDGET
RECORD OF PROCEEDINGS
Secretary Vigil moved to open the Public Hearing on the proposed 2021 Budget. Motion seconded by
Treasurer Stout. Motion passed unanimously. The Public Hearing was opened at 7:03 p.m.
Chief Staff confirmed and noted for the record that notice of tonight's public hearing was duly published in a
local newspaper and posted on the District's website. It was stated for the record that the District did not
receive any written or verbal objections prior to the public hearing and no members of the public are present
at the public hearing to express an opinion on the proposed 2021 Budget.
Treasurer Stout moved to continue the Public Hearing on the proposed 2021 Budget to the December 14,
2020 District Board meeting. Motion seconded by Secretary Vigil. Motion passed unanimously. The Public
Hearing was continued at 7:03 p.m.
RECONVENE THE REGULAR BOARD MEETING
Treasurer Stout moved to reconvene the regular Board meeting. Motion seconded by Vice President Weimer.
Motion passed unanimously. The regular Board meeting was reconvened at 7:03 p.m.
ATTORNEY'S REPORT
Attorney Ross presented the Attorneys' Report for the month of October 2020, included in the Board packet.
Attorney Ross briefly discussed the successful passage of the statewide Amendment B to repeal the Gallagher
Amendment to the Colorado Constitution. During the 2020 Legislative Session, the Colorado General
Assembly enacted legislation that would place an indefinite moratorium on changing the current residential
assessment rate of 7.15% and the current no -residential assessment rate of 29%. The General Assembly
continues to take the position that Amendment 1 to the Colorado Constitution, commonly referred to as the
Taxpayer Bill of Rights (TABOR), prohibits the General Assembly from increasing the assessed valuation
rate for any class of property without prior statewide voter approval.
The Board of Directors did not have any additional questions for legal counsel.
FIRE CHIEF'S REPORT
Fire Chief Young provided the Board with information on the following topics:
• Administration
o Staff reported that during the November 3, 2020 election, the District's voters approved eliminating
Director Districts (Ward). Unfortunately, the voters did not approve the District's revenue
stabilization Ballot Issue.
o Staff is putting the final touches and planning for the annual Santa Run. With the coronavirus
pandemic, the Santa Run will still go on as planned in 2020, however, it will be a non -contact, "parade
style" event through all the neighborhoods and subdivisions in the District.
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
o In late September, Request for Proposal (RFP's) were sent to seven (7) financial institutions for
banking services for the District. The submission deadline was October 22, 2020. Chief Young and
Finance Director Cummins have reviewed all of the proposals and will be making a recommendation
to the Board shortly on which banking institution best fits the District's current and future needs.
o The Quarterly Officers Meeting was conducted on October 28. Training was provided on the
upcoming personnel performance reviews for 2020. Chief Young reviewed 2021 plans with all of the
officers and explained the new Strategic Plan slated for implementation in January of 2021. All
officers reported out on the status of their projects and objectives for 2021.
o Chief Young and Community Outreach Specialist Summer Campos have been working with the
District's internal stakeholders group and the Center for Public Safety Excellence ( CPSE) to
provide the final draft version of the proposed 2021 - 2026 Strategic Plan to the Board on
November 9, 2020. The plan has been fine-tuned and revised as needed.
o Chief Young has been notified by FEMA that the District did not received the FEMA Staffing for
Adequate Fire and Emergency Response (SAFER) Grant for six (6) additional firefighters, who would
have been hired in 2021..
• Human Resources/Personnel/Staffing
o Open enrollment for all Employee Benefits will take place the week of November 9, 2020. Chief
Young and Staff have been working with the District's Broker, GBS Colorado, , to ensure the District
is providing its members with the best benefits possible and ensuring personnel are informed and
educated at every level, to obtain the best benefits for them and their families.
• Intergovernmental and Community Relations
o Chief Young and Staff continued to attend multiple National, State, County and Town meetings
through the month of October, which included the Communication Board meetings, County
Workgroups, and the Weld County Utility Board Commission as requested or required.
o Chief Young met with the Weld County Fire Chiefs Association E -Board. Topics were upcoming
potential of Civil Unrest, Wildland Deployment Improvements, Resource Ordering through the
County and upcoming elections of officers for the Association.
o Chief Young, Chief Iacino and Finance Director Cummins met with the Town of Frederick's Town
Manager, Finance Director, and Lead Engineer to discuss in detail the District's proposed Impact
Fee schedule which would be collected by the Town and dispersed to the District.
o Chief Young attended the annual Colorado Firefighter Heart and Cancer Trust meeting to go over
financials, changes, and upcoming research to be conducted within the Trust.
o Chief Young attended the annual business meeting of the Colorado State Fire Chiefs (CSFC) on
October 19. Discussion topics included current and upcoming legislation, state resources and
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
wildland coverage, financial impacts of COVID-19, COVID-19 response in light of the anticipated
rise in cases across the state, potential civil unrest during and after the election, and the election of
new officers for the CSFC Board for the next two (2) years.
o Staff has been working with Emergency Management Coordinator Garner to update the All -Hazards
Emergency Operations Plan (EOP) and annexes. Staff has also been assisting Emergency
Management Coordinator Garner with the Whole Community Disaster Planning and Hazard
Mitigation Plans. Weld County OEM is the lead on this project. The revised and updated EOP will
be provided to all area governmental agencies and policy makers, sometime in the first quarter of
2021 for those agencies' approval and adoption.
o Chief Young hosted the quarterly Carbon Valley Emergency Management Agency (CVEMA)
Advisory Board meeting. The topics of discussion included 2020 objectives, 2021 objectives,
training topics for all staff, Spring 2021 table -top exercise, and Emergency Operations Center needs
for 2021.
o Chief Young is working with AirLife Denver on the renewal of its lease at Station 2. The current
lease agreement expires at the end of February 2021. AirLife is requesting a two (2) year lease
agreement. Negotiations are occurring on monthly leases payments.
PLANNING SECTION REPORT - ASSISTANT CHIEF OF PLANNING:
o Community Development / Code Enforcement
The District is currently working on 79 commercial projects: 24 commercial projects in Firestone,
54 projects in Frederick, and one (1) project in Weld County. There are six (6) additional Town
annexations zoned for residential and commercial/mixed use. These annexations will need to be
included into the District.
There are 276 residential development projects, with an additional 10,731 planned dwelling units:
4,062 in the Town of Frederick and 6,669 in the Town of Firestone. Many residential developments
will include additional commercial zoned property for future commercial development.
o Fire Code Inspections
There were sixty-two (62) company level inspections in October.
o Target Hazard Inspections
There were thirty (30) Target Hazard inspections in October.
o Certificates of Occupancy
There were three (3) Certificates of Occupancy completed in October.
o New Permits Issued
The District issued three (3) construction permits, two (2) fire alarm permits, two (2) fire sprinkler
permits and two (2) special event permits for a total of nine (9) permits issued in October.
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
o Burn Permits
There were no burn permits issued in October.
RECORD OF PROCEEDINGS
o Fire Investigations
There were an RV fire and a passenger vehicle fire investigation in October.
o Youth Firesetter Program - There were no new Youth Fire Setter (YFS) cases in October.
OPERATIONS SECTION REPORT - ASSISTANT CHIEF OF OPERATIONS:
Section Activity Summary
• 2020 Project Updates
o All budgeted major projects work for 2020 was completed, following the Fire Chief's directive for
spending and closing of the 2020 Budget.
o After completing a review of current and outside medical direction programs, the District has chosen
to continue the contract with the District's current Medical Director, Dr. Dan Cheek.
o All members of Recruit Class 20-01 successfully completed their six-month recruit testing and
evaluations.
o Two (2) paramedic members of Recruit Class 20-01 successfully completed their paramedic field
instruction program.
• Operations Section Situation Status
o The Operations Section continues daily evaluations of supplies and personnel. The District's policy has
been adjusted throughout the COVID-19 pandemic and will continue to evolve based on current data and
recommendations of the various health departments.
o October continued to be a very busy wildland month for the District. Numerous individuals responded to
multiple State of Colorado wildfire mutual aid requests on the front range and Grand County. Crews gained
invaluable experience this season, which will be an asset to the future of the team. All equipment and
personnel are home safe and in service.
• Training Summary - October 2020
o Total Fire Training Hours: 1,390.0 Hours
o Total EMS Training Hours: 241.5 Hours
Overview of Training Events for October 2020:
o All line personnel began the Fire Behavior Curriculum Modules.
o A -shift and C -shift completed Live Fire Training evaluations. B -shifts was cancelled due to
weather.
o Personnel completed the sixth and final RAPID Assessment survey.
o Sixteen (16) new hire members working on completing task books.
o Personnel completed monthly CME provided by SCL and Target Solutions.
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
o Emergency Medical Technician — Field Instruction has begun.
o Trench Rescue Training completed by all members.
o Three (3) members attended the initial Peer Support Academy.
o Members obtained the following state certifications in October:
v Driver Operator Utility ➢ Fire Officer I
D Driver Operator Pumper ➢ Fire Officer II
N.- Firefighter II
• Call Types — Year -To -Date
o EMS/Medical —1,247
o Fire — 162
o Alarm Activation — 177
o Public Assist/Other — 244
o Hazardous Materials — 27
• Ground Transports Comparison:
o October 2020 — 83
o October 2019 - 71
FINANCE SECTION REPORT - FINANCE DIRECTOR:
FINANCIALS AND CORRESPONDENCE
• CaseIle Implementation
o The District had the first unified pay period (both Line Staff and Admin Staff) on October 30, 2020.
The process went well. The issues that did arise were easily remedied, albeit time consuming.
Significant relief on payroll matters should now be realized.
• 2021 Budget
The latest draft of the 2021 Budget is complete and it is ready to be presented to the Board at today's
meeting. Highlights include:
■ Total Revenues of $11,239,782 (unchanged from the prior iteration)
■ Total Expenditures of $11,232,483 (increase of $163,997 from the prior iteration)
■ 2021 Year End Projected Fund Balance of $8,547,071 (decrease of $163,997 from the prior
iteration)
• 2020 - YTD Budget Summary
Executive Summary - Budget vs. Actual - YTD
GENERAL FUND
From January 1, 2020 through November 4, 2020
Remaining
Revenue Budgeted Received Budgeted Received
YTD
TOTAL REVENUE: $11,988,232 $12,361,087 $(372,855) 103
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
Expenditure
Expended &
Committed Remaining Expended
Budgeted YTD Budgeted & Committed
TOTAL
EXPENDITURES:
$10,373,035 $6,969,944 $3,403,091 67%
84.9% through the 2020 Budget Year
• Colorado EMS Supplemental Payments Program (Medicaid Reimbursements)
o This relatively new program has proved to be a notable revenue source. There is significant emphasis
currently in the Finance Section involved with the preparation of the annual "Cost Report" to be
submitted to CO EMS by November 27, 2020. Efforts this year are more difficult due to 1) having to
work with two different financial software programs; and 2) the EMS Supplemental Payments
Program has introduced some new, more stringent requirements. Preparation of the Cost Report is
generally going well, but there will be a lot of time and effort expended in this endeavor over the next
couple of weeks.
• Billing and Collections Summary
o Reporting Period:
o Total Charges:
o Billable Calls:
10/1/2020 through 10/31/2020
$86,519.00
84
o Total Cash Posted: Current Month: $39,981.51
Six Month Average: $41,415.75
o Current Adjustments: Current Month: $39,859.19
Six Month Average: $49,400.09
o Proceeds from Collection Referrals: Current Month: $1,947.91
Six Month Average: $1,376.21
• Miscellaneous Financial Information:
The District has received confirmation from the State that the $26,592 reimbursement payments from
the Coronavirus Relief Fund Opt -In managed by DOLA, should be received any day now.
o Four (4) Banks responded to the District's Depository and Banking RFP for banking services. Finance
Director Cummins and Fire Chief Young have narrowed the field to two (2) banks. A final
recommendation to the Board of Directors is anticipated by the December Board meeting.
FIRE CHIEF DISCUSSION AND ACTION ITEMS
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
o Resolution 2020-010 Adopting the 2018 International Fire Code for Weld County with Local
Amendments
Staff is requesting a motion to consider accepting and approving Resolution 2020-010 Adopting the
2018 Edition of the International Fire Code with Local Amendments for Unincorporated Weld
County.
o Resolution 2020-011 Establishing and Adopting a District Impact Fee Schedule within the
Towns
Staff is requesting a motion to consider accepting and approving Resolution 2020-011
Establishing a District Impact Fee and Adopting an Impact Fee Schedule for Areas within the
Towns of Frederick and Firestone.
o First Amendment to Donation Agreement SCL Health and FFFD Ratification
Staff is requesting a motion to ratify Fire Chief Young's signature on the First Amendment to Donation
Agreement between SCL Health and the District. Chief Young received final version of the First
Amendment from legal and shared it with the Real Estate Committee (President Walb, Vice -President
Weimer, Fire Chief Young) who unanimously agreed with signing the First Amendment.
o Station 5 Governmental Approval and Design Architecture Contract
Staff is requesting a motion to allow Fire Chief Young to negotiate and sign a contract for architecture
design for Fire Station 5 with Allred & Associates. This will assist with governmental approvals, site
planning and design for Fire Station 5. This will provide greater protection for the District and a cost
savings as the District moves forward on building Station 5 in the Wyndham Hill area.
o Draft 2021 - 2026 Organizational Strategic Plan
Staff has provided the Board with the Draft 2021-2026 Strategic Plan for review during the month of
November. Any questions, concerns or needed modifications should be given to Fire Chief Young
who will address them during the month of November. Staff will be requesting approval and adoption
of the Plan at the December 14 Board meeting.
o Draft 2021 Fire District Member Handbook
Staff has provided the Board with the draft 2021 Frederick -Firestone Fire District Member Handbook
(Handbook) for review during the month of November. Any questions, concerns or needed modifications,
should be given to Fire Chief Young who will address them during the month of November. Staff will be
requesting approval and adoption of the Handbook at the December 14 Board meeting. The Handbook has
been reviewed and approved by legal counsel and meets all the current employment standards and
legislation passed in 2020.
o Proposed 2021 Budget Review
2021 Budget Preparation and Scheduling
The remaining timeline for the adoption of the 2021 Budget is as follows:
• November 9 - December 14 Public Review of the Proposed 2021 Budget
• December 14 Final Budget Hearing & Adoption of 2021 Budget
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
• 2021 Draft Budget Change Highlights Since October 19, 2020:
• Capital — IT Hardware/Equipment/Software (Object 4546) was increased by $3,400 to purchase
Cash Receiving Module for Caselle in 2021.This will assist the District in receiving EMS and Plan
Review payments electronically and reducing banking fees. This is a one-time purchase.
• Personnel Services (Objects 4000's) was increased by $98,880 across multiple 4000 accounts to
provide contingency for a potential position in 2021.
• Health Insurance — Employee Benefits (Object 4220) has been reduced by $18,350 due to
reconciling the updated benefit numbers in mid -October and reviewing the needs for 2021.
• Leases & Service Contracts (Object 5300) has been increased by $25,000 to meet the needs of
medical control service contract for the District in 2021.
Audit (Object 5370) has been increased by $4,000 to conduct a second third -party audit on
software transition from Black Mountain Software and Caselle in January — February 2021.
• Software Programs & Support (Object 5511) was increased by $1,400 for Caselle software to
provide support and maintenance of Case Receiving Module to be purchased in 2021.
• Personal Protective Equipment (Object 5542) was increased by $2,600 for ballistic personal
protective equipment for frontline apparatus. This was ordered in 2020; however, the equipment
is backordered till late first quarter of 2021. The purchase order in 2020 was cancelled and a new
purchase order will be provided in 2021 once the equipment arrives.
CONSENT AGENDA
The Consent Agenda for the meeting was presented and consisted of the following items:
o Approval of the minutes of the October 12, 2020 regularly scheduled meeting and the October
19, 2020 special meeting.
o Confirmation of the continuity of the Financial Reports from October 12, 2020 to November 9,
2020.
o Payment of the bills and approval of all Financial Reports to include ColoTrust statements and
payroll registers as presented.
Treasurer Stout moved to accept and approve all items under the Consent Agenda. Motion seconded by
Vice President Weimer. The motion passed unanimously.
OLD BUSINESS
None.
NEW BUSINESS
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECORD OF PROCEEDINGS
o Secretary Vigil moved to accept and approve Resolution 2020-010, A Resolution Adopting the 2018
Edition of the International Fire Code with Local Amendments for Unincorporated Weld County
Within the Fire District Boundaries. Motion was seconded by Vice President Weimer. The motion
passed unanimously.
o Treasurer Stout moved to accept and approve Resolution 2020-011, A Resolution Establishing a
District Impact Fee and Adopting an Impact Fee Schedule for the Areas Within the Towns of
Frederick and Firestone. Motion was seconded by Vice President Weimer. The motion passed
unanimously.
o Secretary Vigil moved to Ratify Fire Chief Jeremy Young's Acceptance and Signature of the First
Amendment to the Donation Agreement Between SCL Health and the Frederick -Firestone Fire
Protection District. Motion was seconded by Vice President Weimer. The motion passed
unanimously.
o Secretary Vigil moved to Authorize Fire Chief Jeremy Young to Negotiate and Sign a Owner -
Architect Agreement with Allred & Associates for Governmental Approvals and Design Work for
Fire Station 5. Motion was seconded by Vice President Weimer. The motion passed unanimously.
RECESS THE REGULAR BOARD MEETING
Treasurer Stout moved to recess the regular Board meeting for the purpose of conducting an Executive
Session. Motion seconded by Vice President Weimer. The motion passed unanimously. The regular Board
meeting was recessed at 7:50 p.m.
EXECUTIVE SESSION
Vice President Weimer moved to go into Executive Session:
o To Receive Advice of Legal Counsel regarding the SCL Health Land Donation Agreement and the
Terms of the Town of Frederick Pursuant to C.R.S. §24-6-402(4)(a) and (b); and
o To Personnel Matter involving Firefighter Knill Pursuant to C.R.S. §24-6-402(4)(f).
Motion seconded by Treasurer Stout. The motion passed unanimously.
Attorney Dino Ross certified for the record that the first portion of the Executive Session will constitute an
attorney -client
communication and will not be recorded. The Executive Session began at 7:52 p.m.
Treasurer Stout moved to come out of the Executive Session. Motion was seconded by Secretary Vigil. The
motion passed unanimously. The Executive Session concluded at 8:15 p.m.
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECONVENE THE REGULAR BOARD MEETING
RECORD OF PROCEEDINGS
Treasurer Stout moved to reconvene the regular Board meeting. The motion was seconded by Vice President
Weimer. The motion passed unanimously. The regular Board meeting was reconvened at 8:16 p.m.
ADJOURNMENT
With no further business before the Board, Secretary Vigil moved to adjourn the meeting. The motion was
seconded by Treasurer Stout. The motion passed unanimously. The meeting was adjourned at 8:17 p.m.
Christopher Vigil, Secret
I hereby attest that first portion of the Executive Session, which was not recorded, constituted privileged
attorney -client communications.
Dino Ross, Esq.
I hereby attest that the Executive Session was confined to the topics authorized for discussion in Executive
Session pursuant to C.R.S. §24-6-402(4)(a), (b) and (f).
Clyde A. WA, Vice Presi-dint
Frederick -Firestone Fire Protection District
Board of Directors Meeting
November 9, 2020
RECONVENE THE REGULAR BOARD MEETING
RECORD OF PROCEEDINGS
Treasurer Stout moved to reconvene the regular Board meeting. The motion was seconded by Vice President
Weimer. The motion passed unanimously. The regular Board meeting was reconvened at 8:16 pm.
ADJOURNMENT
With no further business before the Board, Secretary Vigil moved to adjourn the meeting. The motion was
seconded by Treasurer Stout. The motion passed unanimously. The meeting was adjourned at 8:17 p.m.
Christopher Vigil, Secrets
I hereby attest that first portion of the Executive Session, which was not recorded, constituted privileged
attorney -client communications.
I hereby attest that the Executive Session was confined to the topics authorized for discussion in Executive
Session pursuant to C.R.S. §246-402(4xa), (b) and M.
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