HomeMy WebLinkAbout20211565.tiffRESOLUTION
RE: APPROVE CONTRACT FOR RENTAL OF ISLAND GROVE REGIONAL PARK EVENT
CENTER GREAT HALL FOR WELD SENIOR SYMPOSIUM AND AUTHORIZE CHAIR
TO SIGN - CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Rental of the Island Grove
Regional Park Event Center Great Hall for the Weld Senior Symposium between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Human Services, and the City of Greeley, with further terms and
conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for Rental of the Island Grove Regional Park Event
Center Great Hall for the Weld Senior Symposium between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, and the City of Greeley, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of June, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 4:06444)
Weld County Clerk to the Board
BY: \ I! I t to
APP
b i
Deputy Clerk to the Board
County Attorney
Date of signature: kl Z3( Z -I
Steve v oreno, Chair
Lori Sai
Cc:HSD
07/07/21
2021-1565
HR0093
Con +cta C.+ =O # LEta
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: May 25, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: City of Greeley, Island Grove Regional Park Event
Contract
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's City of Greeley, Island Grove Regional Park Event
Contract, On Tuesday, October 5, 2021 the Department will host a Weld County Senior Symposium at
the Island Grove Great Hall. The Weld Senior Symposium is a public service program offered to all
Weld County residents. This annual event brings together accomplished and respected professionals to
present informative seminars on community resource and legal -related topics, including future planning,
clutter solutions, staying safe at home, navigating Greeley public transit, Medicare updates, managing
caregiver stress, nutrition and more.
The cost to rent the facility is $2,420.00.
I do not recommend a Work Session. I recommend approval of this contract and authorize the Chair to
sign.
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
t
Pass -Around Memorandum; May 25, 2021 — ID 4807
Approve Schedule
Recommendation Work Session
Other/Comments:
Page 1
2021-1565
HR009 3
Scheduling Office
Island Grove Regional Park
501 N. 14th Ave.
Greeley CO 80631
(970) 350-9392 / (970) 353-8881
Contract
Customer
Lisa Mielke
WC Area Agency On Aging
315 N. 11th Ave, Bldg C
Greeley, CO 80631
Bookings / Details
Reservation: 10267
Event Name: Weld Senior Symposium
Status: Definite
Phone: 970-400-6133
Event Type: Education
Event Coordinator: Rochelle Peth
Quantity Price
Amount
For deposits, please refer to the corresponding fee schedule for the facility you are renting. All returned deposits are
processed through the City of Greeley finance department and usually take 15 business days.
1. If charging admission or entry fees and price is $6 or less you must pay the City $.50 per admission/entry/participant
if you are charging admission or entry fees and price is over $6 you must pay the City $1.50 per
admission/entry/participant.
2. If charging Booth Fees you must pay $10 per booth.
3. A 15% Food and Beverage tax must be paid on total sales. Total Food & Beverages Sales minus 4.11% sales tax x
15%.
4. If you are charging for parking Island Grove receives $1 per charge.
5. All events must follow all Colorado Department of Health and Environment applicable published guidelines for indoor
and outdoor events.
Your contract must be paid in full two (2) weeks prior to your event.
This Contract serves as your Invoice
Please make checks payable to:
City of Greeley
Attention: Scheduling Office
1229 D. Street
Greeley, CO 80631
970-350-9392 - Office
970-350-9339 - Office
970-371-1210- Cell Phone- Scheduling Emergency Only
We accept Visa, Master Card and Discover
Tuesday, October 5, 2021
3:00 PM - 6:00 PM Weld Senior Symposium (Definite) EC ABC ((none))
See Notes for 200
Equipment Rentals:
House Sound System
Microphones
Lapel
3
2/8/2021 10:08 AM RP Page 1 of 4
Scheduling Office
Bookings / Details
Reservation: 10267 Definite
Quantity
Price Amount
Golf Cart 2 Seater
Lap Top Computer
Plastic Chairs
8 x 2.5 Plastic Table
Sidewalk Sign
Notes:
Rooms will be set up separate- theater style AV Carts, Mics and Projector screens
in each room - Thank you!
Sandwich board signs, To Direct parking
3:00 PM - 6:00 PM Weld Senior Symposium (Definite) EC Great Hall ((none))
See Notes for 200
Room/Area Charge:
Setup Fee
Equipment Rentals:
House Sound System
Microphones
8 x 2.5 Plastic Table
Plastic Chairs
6 ft. Round Tables
Seat 8 around. RP
Notes:
Food will be served in the Great Hall as well a Vendor booths. RP
1/2 facility rental- please set pipe and drape in the middle. Will be brining in
diagram - RP
Wednesday, October 6, 2021
7:00 AM - 3:30 PM Weld Senior Symposium (Definite) EC ABC ((none))
See Notes for 200
Equipment Rentals:
House Sound System
Microphones
Lapel microphone please
Lap Top Computer
Handicap lift
NOT LIFT HANDICAP SIGNS ON S SIDE OF THE BUILDING.
Plastic Chairs
8 x 2.5 Plastic Table
Labor:
6:00 AM - 1:00 PM Worker
TBD(7 hours @ $30.00/hr)
Meeting Room Facility Charge:
Monday - Thursday 3 Rooms
Notes:
Rooms will be set up separate- theater style AV Carts, Mics and Projector screens
in each room - Thank you!
See diagrams.
7:00 AM - 3:30 PM Weld Senior Symposium (Definite) EC Great Hall ((none))
See Notes for 200
EC Facility Charges:
Daily F -S
Address: 421 N. 15th Avenue, Greeley, CO 80631
Equipment Rentals:
2 $75.00 $150.00
3
240
3
3
1 $220.00 $220.00
1
1
37
218
18
1
3
3
10
240
3
1 $210.00 $210.00
1 $395.00 $395.00
1 $1,445.00 $1,445.00
2/8/2021 10:08 AM RP Page 2 of 4
Scheduling Office
Bookings / Details
Reservation:
10267 Definite
Quantity
Price Amount
House Sound System
Microphones
Sidewalk Sign
8 x 2.5 Plastic Table
Vendor
Plastic Chairs
6 ft. Round Tables
Please seat 8 around. RP
Notes:
Food will be served in the Great Hall as well a Vendor booths. RP
1
1
1
37
218
18
EC Facility Charges
Equipment Rentals
Labor
Meeting Room Facility Charge
Room/Area Charge
Subtotal
Grand Total
Payment Schedule:
A down payment of $600 is required to hold rental facilities
All rental, labor, and equipment fees are due no later than two weeks before your event.
All fees for participants/entry's and RV's are due no later than two weeks after the show end date.
The Lessee can make payments of any amount that can be made after the contract is definite.
Cancellation Policy:
If canceled 90 days before the event:
If canceled 15 to 89 days before the event:
If canceled 0 to 14 days before the event:
Refund all but $50 of monies paid
Refund all but $100 of monies paid
NO REFUND
$1,445.00
$150.00
$210.00
$395.00
$220.00
$2,420.00
$2,420.00
It is the Lessee's responsibility to clean up all trash, food, and decorations. It is the Lessor's responsibility for picking up
all Equipment in the facility.
This Rental Agreement made with the City of Greeley, hereafter referred to as Lessor and the above customer hereafter
referred to as Lessee.
Purpose
Space and Equipment are let for the expressed purpose of the customer mentioned earlier.
Lessor is responsible for all applicable estimates, fees and charges as stated above and in no way constitute a final
invoice or binding assessment of the financial obligations on the part of the Lessor.
Lessee agrees to adhere to the policy rules itemized in the Island Grove policy manual available in the Scheduling
Office located at 1229 D. St. Greeley, CO 80631.
This Agreement, and the privileges granted herein or any part thereof, cannot be assigned, sublet, or otherwise
disposed of Lessee, without the prior written consent of Lessor.
It is hereby acknowledged that I have read the rules and regulations governing this contract and agree to all items of the
rental policy.
, 'theh'e Seth
LessorRochelle Peth (May 12, 2021 D7:06 MDT)
Island Grove Representative
Lessee
Date
2/8/2021 10:08 AM RP Page 3 of 4
Scheduling Office
Bookings / Details
Reservation:
10267 Definite
Quantity
Price Amount
Lessee
Date
I am aware of the Island Grove Policies and Information Handbook that is available to me in the Scheduling Office and
online at greeleygov.com
I have received and reviewed the Island Grove Policy, and Information Handbook provided to me in the Scheduling
Office and online at greeleygov.com. I assume all risks and danger of personal injury arising from or related in any way
to use the Island Grove facilities. I agree to be bound by and comply with this Agreement's terms and all terms outlined
in the Island Grove Policynci Information Handbook.
Lessee Signature _
JUN 16 2021
Date
Lessee
Steve Moreno, Chair, Board of
Weld County Commissioners
ATTEST: G: 'O`-•
eld .0 y Clerk to e Board
k to iBoard
2/8/2021 10:08 AM RP Page 4 of 4
&J'c2/
Contract Form
New Contract Request
Entity Information
Entity Name*
CITY OF GREELEY
Entity ID*
:00001551
Contract Name* Contract ID
CITY OF GREELEY (CONTRACT - ISLAND GROVE REGIONAL 4807
PARK)
Contract Status
CTB REVIEW
Contract .Lead*
COBBXXLK
Contract Lead Email
cobbxxlkgco.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CONTRACT FOR USE OF ISLAND GROVE REGIONAL PARK FACILITIES FOR A SENIOR SYMPOSIUM TO INCLUDE EVENT CENTER
AND A MEETING ROOM. DATES OF USE OCTOBER 5-6. 2021.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 05127,`21
Contract Type
CONTRACT
Amount*
42,420.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HurnanServices weldgov.co
tr)
artment Head Email
CM-HumanServices-
DeptHead weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
C:OUNTYA I I ORNEYKAWELDG
OV. COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCCC Agenda
Date*
06;'02 02, 2021
Due Date
05;`29/2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date*
08'06, 2021
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Contact Type Contact Email
Expiration Date
10: 06. 2021
Contact Phone 1 Contact Phone 2
basing r Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
OH Approved Date
06.'02 2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06,'16:2021
Originator
CULLINTA
Finance Approver
CHRIS D'OVIDIO
Finance Approved Date
06,•'02 ' 2021
Tyler Ref #
AG 061621
Legal Counsel
GABE KALOUSEK
Legal Counsel
06 02;'2021
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