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Home My WebLink About20212072.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FOR BODY WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM TO SUPPORT LAW ENFORCEMENT AGENCIES, AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY AND ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application for the Body Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, to the U.S. Department of Justice, commencing October 1, 2021, and ending January 31, 2023, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for the Body Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, to the U.S. Department of Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said form electronically, and Sonja Kohlgraf, Sheriff's Office, be, and hereby is, authorized to submit said application electronically. cc : So(sK/sK), ACI(3c/cD) 07/2.7/..2I 2021-2072 SO0042 RE: GRANT APPLICATION FOR BODY WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM TO SUPPORT LAW ENFORCEMENT AGENCIES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of July, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: �� 1 jeigo•tk Weld County Clerk to the Board BY: 'jam Deputy Clerk to the Boar AP" .' ED A ttorney Date of signature: O7/27/2-( Steve ,,'reno, Chair Scames, Pro -T P=rry L. B Lori 2021-2072 SO0042 OdYrbnaci- lb #5O35 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: DEPARTMENT: DATE: BJA FY21 Body -Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies Grant Application request (BJA — Federal) Sheriff's Office 6/12/2021 PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager Brief description of the problem/issue: The WC Sheriff's Office requests approval to submit the FY 2021 Body -Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies Grant Application through JustGrants.gov. The Weld County Sheriff's Office would like to apply for $374,390 in funding to expand the existing Body Worn Camera program. The Sheriffs Office would like to purchase 281 additional BWCs to outfit Detention, Court and Admin officers. The total cost of the 381 body worn camera packages (hardware and software) costs approximately $948,785 split over a four-year contract period. The Sheriffs Office received a preliminary notice of funding from the State for $200,000 which would cover the majority of the first year's contract. This application is requesting additional funding to cover the body -worn cameras support package for the remainder of year 1 through year 4. The grant has a per camera cap of $2,000 and requires a 1:1 match. Year 1-4's uncovered cost is $748,780. 1:1 match: $374,390 We are requesting that the BOCC delegate authority for the WCSO Budget Manager to submit the grant application via justgrants.gov on the Chairman's behalf. The application has been reviewed by the County Attorney. Sheriff Reams is in support of this application. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the Chair to sign the FY 2021 Body -Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies Grant Application in the amount of $374,390, along with supporting grant documents. • Deny the grant application. This may lead to increased general fund dollars spending to cover additional needed doses for the WCSO operation. • Schedule a work session to discuss further. Recommendation: Authorize the Chair to sign and approve the FY 2021 Body -Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies Grant Application) in the amount of $374,390. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: 2021-2072 S000La 7/12/2021 Grant Package Standard Applicant Information Project Information Project Title Proposed Project Start Date Purchasing and implementing body -worn camera 10/1/21 package (includes cameras and service) and Applicant Estimated Funding (Non -Federal waypoints to outfit additional officers at the Weld Share) County Sheriffs Office. 374390 Federal Estimated Funding (Federal Share) 374390 Total Estimated Funding 748780 Areas Affected by Project (Cities, Counties, States, etc.) Weld County Colorado Type Of Applicant Type of Applicant 1: Select Applicant Type: B: County Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: Other (specify): Application Submitter Contact Information Application POC Prefix Name Mrs. Application POC First Name Proposed Project End Date 1/31/23 Program Income Estimated Funding 0.00 Application POC Middle Name Application POC Last Name Sonja Kohlgraf Application POC Suffix Name Organizational Affiliation Weld County Phone Number 970-400-2872 ORINumber Title Budget Manager Fax Number Email ID skohlgraf@weldgov.com https://justgrants.usdoj.gov/prvveb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW"/ITABTHREAD2?pyActivity=PrintWork&Prompt=fats... 1/7 7/12/2021 Grant Package Executive Order and Delinquent Debt Information Is Application Subject to Review by State Under Executive Order 12372? * c. Program is not covered by E.O. 12372. Is the Applicant Delinquent on Federal Debt? No SF424 Attachments (5) ®Name manifest.txt A A Name Form SFLLL_2_0-V2.0.pdf Name Form SF424_3_0-V3.0.pdf Name elSF424_3_0-1234-Areas affected by Applicant's Project.docx Name GrantApplicati on.xml Load More Authorized Representative Authorized Representative Information Prefix Name Date Added 6/30/21 Date Added 6/30/21 Date Added 6/30/21 Date Added 6/30/21 Date Added 6/30/21 First Name Middle Name Last Name Suffix Name BARBARA CONNOLLY — Title Controller Verify Legal Name, Doing Business As, and Legal Address Certification The legal name + Doing Business As (DBA) and legal address define a unique entity in the system as represented in its entity profile. The profile name and address is aoolicable to ALL applications and awards associated to this fiscal aaent https://j ustgrants. usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6 Bxxi_IpDExTOT4XnAjzjAXmVNevW`/!TABTH READ2?pyActivity=PrintWork&Prompt=fall... 2/7 7/12/2021 Grant Package 1. If this information is correct confirm/acknowledge to continue with completion of this application. I confirm this is the correct entity. Signer Name Sonja Kohlg, of Certification Date I Time 07/01/2021 12:52 PM 2. If the information displayed does not accurately represent the legal entity applying for federal assistance: a. Contact your Entity Administrator. b. Contact the System for Award Management (SAM.gov) to update the entity legal name/address. 3. If the above information is not the entity for which this application is being submitted, Withdraw/Delete this application. Please initiate a new application in Grants.gov with using the correct DUNS/SAM profile. Proposal Abstract The Weld County Sheriff's Office (WCSO) is seeking BJA FY2021 grant assistance to purchase 281 Body Worn Cameras (BWCs) through its existing vendor c with Body Worn by Utility. WCSO has 361 sworn deputies, which include Patrol, Detentions, Civil Service, Reserves and Executive Staff. Currently, our Office 80 BWCs deployed to Patrol Deputies for use in their daily field duties. To comply with Colorado SB20-217 and HB21-1250, the Weld County Sheriff's Office like to expand the BWC program and outfit its Detention Facility and Court Deputies, as well as its Executive staff. WCSO received preliminary approval of $200,000 from the State of CO through the JAG 2021 grant opportunity to cover a portion of the first year's program c The total implementation cost for 281 cameras is an estimated $948,785 spread over four years. The Weld County Sheriff's Office is seeking additional funding through the BJA FY202 to offset the remaining cost for the implementation spread over four years. Outfitting the agency with BWCs will enhance transparenc' accountability (both for he deputy and the citizen) and the training of the officers. The newly implemented BWC program will serve Weld County and its citizei Weld County has a population of around 331,893 (2020), encompassing area just under 4,017 square miles, including urban and rural areas. Proposal Narrative ral Name Proposal Narrative.dDcx Category Proposal Narrative Goals, Objectives, Deliverables, and Timeline * Goal Statement Created by Sonja Kohlgraf Application Date Added Number 07/12/2021 To comply with SB20-217 and outfit deputies with Body -Worn Cameras and document possible use of force in the jail and courts setting. Objective Fiscal Year Document action and mitigate future like incidents while using data for training purposes. 2022 Quarter Ongoing https://justgrants. usdoj.gov/prweb/PRAuth/app/JG ITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW'/!TABTH READ2?pyActivity=PrintWork&Prompt=fats... 3/7 7/12/2021 Deliverable Grant Package I Fiscal Year Budget and Associated Documentation Year 1 > Instructions Travel Purpose of Travel Location Type of Expense Basis Cost 2022 Quantity # Of Staff # Of Trips Total Cost Quarter Ongoing Non -Federal Contribution No items Travel Total Cost $0.00 Year 1 > Instructions Equipment 1 2 Federal Reques Equipment Item # of Items Cost Total Cost Non -Federal Contribution Federal Reque $748,780.70 Body -Worn Camera Package 281.00 $2,664.70 $748,780.70 $0.00 $0.00 Equipment Total Cost $748,780.70 Additional Narrative The Body -Worn Camera package includes hardware and software as well as waypoints access points for 281 cameras at a total of $948,780.70. The cost is priced as year contract.The State of CO has preliminary awarded $200,000 towards this project to cover a portion of the first contract year . The Weld County Sheriffs Office is t additional funding through the BJA FY21 grant to offset partial cost. Package price includes: Technical Support for 281 Body -Worn Cameras over four years, hardware, holster and holster sensor, smart waypoint access point (wireless docking stations). Year 1 > Instructions Supply Items Purpose of Supply Items # of Items Unit Cost Total Cost Non -Federal Contribution No items Federal Request https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS J3yZ6Bxxi_lpDExTOT4XnAjzjAXmVNevW'/ITABTH READ2?pyActivity=PrintWork&Prompt=fats... 4/7 7/12/2021 Grant Package Supplies Total Cost Moo Year 1 Instructions Construction Purpose of Construction Description of Work # of Items Cost Total Cost Non -Federal Contribution No items Construction Total Cost $0.00 Year 1 Instructions Subawards (Subgrants) Description Purpose Consultant Country State/U.S. Territory City Total Cost Non -Federal Contribution No items Subawards Total Cost $0.00 Add Consultant Travel Year 1 Instructions Procurement Contracts Description Purpose Consultant Country State/U.S. Territory City Total Cost Non -Federal Contribution No items Do you need Consultant Travel? Yes Procurement Cost Federal Request Federal Request Federal Request $0.00 https://justgrants. usdoj.g ov/prweb/PRAuth/app/J GITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW7ITABTH READ2?pyActivity=PrintWork&Prompt=fall... 5/7 7/12/2021 Grant Package Consultant Travel COMPUTE THE COST OF EACH TYPE OF EXPENSE X THE NUMBER OF PEOPLE TRAVELING Purpose of Travel Location Type of Expense Cost Duration or Distance # of Staff Total Cost Non -Federal Contribution No items Consultant Travel Total Cost o.00 Procurement Total Cost $0.00 Year 1 > Instructions Other Costs Description Quantity Basis Costs Length of Time Total Costs Non -Federal Contribution Federal Request No items Other Costs Total Cost $0.00 Year 1 > Instructions Indirect Costs Description Base Indirect Cost Rate Total Cost Non -Federal Contribution Federal Reques No items Indirect Costs Total Cost $0.00 Additional Narrative Budget Summary Budget / Financial Attachments Indirect Cost Rate Agreement Federal Reque https://justgrants.usdoj.gov/prweb/PRAuth/app/JG ITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXm VNevW1ITABTH READ2?pyActivity=PrintWork&Prompt=fats... 6/7 7/12/2021 Grant Package No documents have been uploaded for Indirect Cost Rate Agreement Financial Management Questionnaire (Including applicant disclosure of high -risk status) No documents have been uploaded for Financial Management Questionnaire Disclosure of Process Related to Executive Compensation No documents have been uploaded for Disclosure of Process Related to Executive Compensation Additional Attachments No documents have been uploaded for Additional Attachments Additional Application Components Tribal Authorizing Resolution No documents have been uploaded for Tribal Authorizing Resolution Research and Evaluation Independence and Integrity Statement No documents have been uploaded for Research and Evaluation Independence and Integrity Statement Additional Attachments No documents have been uploaded for Additional Attachments Other Name WCSO Letter of Support.docx Not Certified Category Created by Other Attachments Application Date Added Number Sonja Kohlgraf 07/12/2021 https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREAD2?pyActivity=PrintWork&Prompt=fats... 7/7 Contract Form Entity Information New Contract Request Entity Name* US DEPARTMENT OF JUSTICE Entity ID* -00004553 Contract Name* BJA FY201 BODY -WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM Contract Status CTB REVIEW ❑ New Entity? Contract ID 5035 Contract Lead* SKANETA Contract Lead Email skanetaco.weld.co. us; skohlgrafweidgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description * FEDERAL GRANT APPLICATION FOR ADDITIONAL BWCS (JAIL, COURT & ADMIN) O-BJA-2021-31 001 : 1-1 MATCH AND MAX $2000 PER CAMERA Contract Description 2 T GRANT Amount* $374,390.00 Renewable* NO Automatic atic Renewal IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHeadweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTY.ATTO RN EY gWELDG OV.COM Requested BOCC Agenda Date* 07119?2021 Due Date 07,15.2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are riot in On Base Contract Dates Effective Date Review Date* 05'01 2024 Renewal Date Termination Notice Period Committed Delivery Date Expiration Date; 09/30;2024 Contact Information Contact Info Contact Name Contact Type Purchasing Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head ESTHER GESICK DH Approved Date 07!15,2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07119/2021 Originator SKOHLGRAF Finance Approver BARB CONN©LLY Legal Counsel KARIN MCDOUGAL Finance Approved Date Legal Counsel Approved Date 07/15;2021 07/1512021 Tyler Ref It AG 071921 Hello