HomeMy WebLinkAbout20212435.tiffRESOLUTION
RE: APPROVE EIGHT (8) MEMORANDUMS OF UNDERSTANDING FOR VICTIM
ADVOCATE SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with eight (8) Memorandums of Understanding
for the Victim Services Unit between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the eight
entities listed below, commencing January 1, 2021, and ending December 31, 2021, with further
terms and conditions being as stated in said memorandums of understanding:
1. Dacono Police Department
2. Firestone Police Department
3. Frederick Police Department
4. Fort Lupton Police Department
5. Hudson Police Department
6. Lochbuie Police Department
7. Mead Police Department
8. Platteville Police Department
WHEREAS, after review, the Board deems it advisable to approve said memorandums of
understanding, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Eight (8) Memorandums of Understanding for the Victim Advocate
Services Unit between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriffs Office, and the eight (8) entities listed
above be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandums of understandings.
Cc: So(SK/SK)
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2021-2430 thru 2021-2437
SO0037
RE: EIGHT (8) MEMORANDUMS OF UNDERSTANDING FOR VICTIM SERVICES
ADVOCATE UNITS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of August, A.D., 2021, nunc pro tunc January 1, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD OUNTY,CCOLORADO
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Weld County Clerk to the Board
BY: "iv
Deputy Clerk to the Bo
AP ED
Coun ttorney
Date of signature: OFf/T/2)
Steve Moreno, hair
Lori Saine
2021-2430 thru 2021-2437
SO0037
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Approval Request of revised 2021 Victim Assistance Services MOUs with
participating Weld County Municipalities
DEPARTMENT: Sheriff 's Office DATE: 7/30/2021
PERSON REQUESTING: Sonja Kohlgraf, SO Budget Manager
Brief description of the problem/issue:
The Weld County Sheriff's Office seeks approval to renew the following Victim's Assistance Services MOUs
for 2021 (automatic yearly renewal for future years):
Hudson Police Department
Dacono Police Department
Firestone Police Department
Frederick Police Department
Fort Lupton Police Department
Lochbuie Police Department
Platteville Police Department
Mead Police Department
It's a requirement of the Victims Assistance and Law Enforcement (VALE) Board that all entities, who are
receiving services funded by the VALE grant, make a financial contribution. The municipalities contribute
$4,500 per year to the Victims Assistance Services Program and Weld County Victim Services Unit provides a
qualified and trained victim advocate 24hrs a day, 365days per year.
Note: There are a total of 8 municipalities that Weld County Victim's Assistance Services is holding an
agreement with.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve the newly submitted and signed 2021 MOUs between the above stated municipalities and Weld
County Sheriff's Office and receive a yearly commitment of $4,500.
Not approve the 2021 MOUs and still function under the old 2019 MOUs with outdated language.
2021-2435
Recommendation:
Authorize chair to sign the Victim's Assistance MOUs with the above stated municipalities to reflect current
approval signatures.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
MEMORANDUM OF UNDERSTANDING
CONCERNING
THE WELD COUNTY VICTIM ADVOCATE SERVICES UNIT
The Weld County Sheriff's Office, whose address is 1950 "0" Street, Greeley, CO 80631, and
the G Oe 4?Lf i6 Police Department (hereinafter referred to as "the Department") hereby
enter into this Memorandum of Understanding (hereinafter referred to as "MOU")
Whereas, Article II, Section 16A of the Constitution of the State of Colorado and the laws related
to CRS Title 24 Article 4.1 part III guarantee certain rights to victims of cases specified in CRS
24-4.1.302.
Whereas, citizens who have experienced trauma and cooperate with law enforcement are often in
need of additional community resources and assistance.
Whereas, the Weld County Sheriffs Office and the Department agree that each agency and its
citizens benefit from the services provided by the Weld County Victim Services Unit. The Weld
County Victim Services Unit was created with the specific goals of:
I. Assisting municipalities remain in compliance with Constitutional and statutory
requirements regarding victims
II. Providing on call victim advocate support on scene or by phone
III. Conducting training as needed for law enforcement personnel on Constitutional
and statutory requirements
IV. Creating and distributing written documents required to maintain compliance with
Constitutional requirements and statutes.
Whereas, the Weld County Victim Services Unit is funded by the Weld County Sheriff's Office
and a grant from the Victims Assistance and Law Enforcement (V.A.L.E) Board
Whereas, the V.A.L.E Board requires financial participation by all entities receiving services
funded by the grant, as a condition for the Weld County Sheriff's Office continuing to receive
grant funding
Now, therefore, it is hereby agreed by and between the parties hereto:
1. The term of this MOU shall be from January 01, 2021 - December 31, 2021, and shall be
renewed automatically by mutual consent on a year -by -year basis thereafter unless sooner
terminated by either party in writing served upon the other party no later than sixty (60)
days prior to the expected date of termination.
020.9-/-ovio
2. The Department will contribute financially to the Weld County Sheriff's Office to assist
the Weld County Sheriff's Office fund the Weld County Victim Services Unit. The
required financial contribution is $ 4,500.00.
3. The Weld County Sheriff's Office will prepare and send a notice to the Department
requesting the financial contribution on or before the second month of the New Year.
The department will send the financial contribution within 30 days.
4. Weld County Sheriff's Office through its Weld County Victim Services Unit will provide
a qualified and trained victim advocate 24 hours a day, 365 days a year to the
Department. Such advocate will perform functions including, but not limited to the
following:
a. Respond to a scene or by telephone as needed by the Department in a timely
manner.
b. Assist in crisis response at the discretion and request from the Department. The
response may be by telephone or in person as directed by the Department.
c. At a minimum, make one follow up call to all crime victims or persons in trauma
referred by the Department to ensure appropriate resources and support have been
received.
d. Review all reports provided to the Weld County Victim Services Unit for VRA
(Victims' Rights Act) compliance and respond to issues that may arise regarding
non-compliance in a timely matter.
e. Be available for consultation on any victim rights issue.
f. Conduct training as requested by the Department. At a minimum the Weld
County Victim Services Unit will provide training every 2 years for the
Department on the VRA, and law enforcement best practices and responsibilities
defined in statute.
g. Attend weekend bond hearings at the Weld County Detentions Division and
address any bond or protection order issues as directed by the victim or the
Department.
h. Regularly evaluate the effectiveness and protocols of the services provided by the
Weld County Victim Services Unit to ensure they meet the expectations of the
Department.
i. Maintain files for VRA compliance specific to the Department.
j. Document VRA compliance on instances where the Weld County Victim Services
Unit provided services or received notification.
k. Assist in community events and education as requested and approved by Weld
County Sheriff's Office and the Department.
1. Assist in writing grants for the Department for training or equipment available
through the V.A.L.E. Board.
m. Communicate with service providers on behalf of the Department for purposes of
ensuring the effective delivery of victim services. This includes local non-profit
agencies, the District Attorney's Office, state victim service agencies such as
COVA, the CCJJ and any other state agency that supports the goals of victim
services.
5. Victim advocates shall be a regular employee or volunteer of the Weld County Sheriff's
Office. The advocate will be subject to the hiring standards, training standards,
ordinances, policies, procedures, rules, regulations, directives, and orders of Weld County
and the Weld County Sheriff's Office.
6. The advocate will comply with the policies and regulations of the Department to the
extent that such policies and regulations are not in conflict with those of the Weld County
Sheriff's Office, are not in conflict with other terms contained herein or direction of the
Weld County Sheriff's Office, or are not in conflict with federal, state or municipal laws.
7. Non -volunteer victim advocates will receive salary, employee benefits and normally
issued equipment and supplies from the Weld County Sheriff's Office.
8. Personnel assigned to the Weld County Victim Services Unit will work a schedule
consistent with Weld County Sheriff's Office ordinances, policies, procedures and
subject to the Fair Labor Standards Act.
9. Victim advocates are subject to the Weld County Sheriff's Office chain of command and
the supervision. Day to day supervision will be assigned to the Weld County Sheriff's
Office Victim Services Supervisor.
10. The Weld County Sheriff's Office Victim Services Supervisor will be responsible for
maintaining contact with the appropriate command staff of the Department. The Victim
Services Supervisor will assist command staff to determine the most effective protocols,
data management and officer training required to maintain the highest level of service
possible.
11. The Victim Advocates' performance will be evaluated consistent with the Weld County
Sheriff's Office policy and procedures by the assigned supervisor. The supervisor may
accept input from the Department representative.
12. Any notice provided for in this MOU shall be in writing and shall be served by personal
delivery or by certified mail, return receipt requested, postage prepaid. Any notice mailed
and/or served as set forth above, shall be deemed delivered and effective upon receipt or
delivery.
13. The Weld County Sheriff and the Department do not waive their Governmental Immunity
as provided by any applicable law including CRS 24-10-101 et seq., by entering into this
MOU. Further, the Sheriff and the Department fully retain all immunities and defenses
provided by law with regard to any action, whether tort, contract or any other theory of
law, based on this MOU.
14. The parties do not intend to create in any other individual or entity the status of the third -
party beneficiary and this MOU shall not be construed so as to create such status. The
rights, duties and obligations contained in this MOU shall operate only between the
parties to the MOU and shall insure solely to the benefit of the parties to this MOU.
15. Each party to this MOU shall be responsible for any liability arising from its own
conduct. Neither party agrees to insure, defend or indemnify the other, except that the
cost of any damage to equipment belonging to the victim advocate or his employer while
acting pursuant to this MOU for another jurisdiction shall be borne by the requesting
agency.
16. By execution, each party certifies it has read and understands this MOU, agrees to be
bound by the terms hereof, have the authority to execute and bind, and have received a
signed and dated copy + f the MOU
JI-
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Authorized City Off + is ame and title Signature
Steve Moreno, BOCC Chair
Weld County Authorized Official
Date
'AUG 1 12021
Signature Date
aOa/-arc
New Contract Request
Entity Information -
Entity Name*
LOCHBUIE, TOWN OF
Contract Name*
VICTIM SERVICES COVERAGE MOU 2021
Contract Status
CTB REVIEW
Entity ID*
@00003439
❑ New Entity?
Contract ID
5122
Contract Lead*
SKAN ETA
Contract Lead Email
skaneta@co.weld.co.us;
skohlgraf@weldgov.com
Contract Description*
VICTIM SERVICES COVERAGE PROVIDED BY WCSO TO THE LOCHBUIE POLICE DEPARTMENT
Contract Description 2
Contract Type
AGREEMENT
Amount*
$4,500.00
Renewable*
YES
Automatic Renewal
Grant
IGA
Department
SHERIFF
Department Email
CM-Sheriff@weldgov.com
Department Head Email
CM-Sheriff-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM -
CO U NTYATTO RN EY@WELDG
OV.COM
Requested BOCC Agenda
Date*
08/09/2021
Parent Contract ID
Requires Board Approval
YES
Department Project #
Due Date
08/05/2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Review Date*
08/01/2023
Renewal Date*
08/01/2022
Termination Notice Period
Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
i Department Head
DONNIE PATCH
DH Approved Date
08/04/2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08/11/2021
Originator
SKOHLGRAF
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDIO
Contact Phone 1
Purchasing Approved Date
Finance Approved Date
08/05/2021
Tyler Ref #
AG 081121
Legal Counsel
BOB CHOATE
Contact Phone 2
Legal Counsel Approved Date
08/05/2021
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