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Home My WebLink About20211704.tiffRESOLUTION RE: APPROVE OPERATION MEMORANDUM OF UNDERSTANDING FOR ADMINISTRATION OF LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) BY GOODWILL COLORADO AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Operation Memorandum of Understanding for Administration of the Low -Income Energy Assistance Program (LEAP) by Goodwill Colorado between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, Office of Economic Security, Division of Food and Energy Assistance, commencing June 11, 2021, and ending September 30, 2022, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Operation Memorandum of Understanding for Administration of the Low -Income Energy Assistance Program (LEAP) by Goodwill Colorado between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, Office of Economic Security, Division of Food and Energy Assistance, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. cc: HSD O7/i°I/z1 2021-1704 HR0093 OPERATION MEMORANDUM OF UNDERSTANDING FOR ADMINISTRATION OF LOW- INCOME ENERGY ASSISTANCE PROGRAM (LEAP) BY GOODWILL COLORADO PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of June, A.D., 2021, nunc pro tunc June 11, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d.,,,,f„,) w ..C,Lto•,1 Weld County Clerk to the Board EXCUSED Steve Moreno, Chair County Attorney Date of signature: v7/4/2I 2021-1704 HR0093 Fe f f CGC C -F - PRIVILEGED AND CONFIDENTIAL MEMORANDUM r0 4 -j�Co1 DATE: June 22, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandum of Understanding (MOU) with the Colorado Department of Human Services (CDHS) and Goodwill to Administer the Low -Income Energy Assistance Program (LEAP) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding (MOU) with the Colorado Department of Human Services (CDHS) and Goodwill to Administer the Low -Income Energy Assistance Program (LEAP). Each year, counties are given the option to enter into a Memorandum of Understanding (MOU) with the Colorado Department of Human Services (CDHS) and Goodwill in lieu of self-administering the State Low -Income Energy Assistance Program (LEAP). The Department is requesting to again enter into a MOU for these services for the period October 1, 2021 to September 30, 2022. This MOU was reviewed and approved by G. Kalousek. I do not recommend a Work Session. I recommend approval of this MOU and authorize the Chair to sign. Approve Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; June 22, 2021 — CMS 4867 Page 1 2021-1704 E -If 009.3 a COLORADO Office of Economic Security Division of Food b Energy Assistance OPERATION MEMO Title: Statewide Contract with Goodwill for Administration of LEAP Office/Division: Office of Economic Security/Division of Food Ft Energy Assistance Memo number: OM-FEAD-2021-0001 Program area: LEAP Outcome: Counties who wish to contract with Goodwill to administer the LEAP program will submit a signed MOU to the State LEAP Office by July 1, 2021. Pertinent statute/rule: 9 CCR 2503-7 - Low -Income Energy Assistance Program; Colorado Procurement Code at C.R.S. §§ 24-101-101 through 402; State Procurement Rules at 1 CCR 101-9; State Fiscal Rules at 1 CCR 101-1 Keywords: Low -Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration Issue date: June 14, 2021 Effective: June 11, 2021 Expires: September 30, 2022 Intended recipients This communication has been sent to all county human service directors. Please forward pertinent information to staff members as you deem necessary. Purpose This Operation Memorandum establishes mutually agreed -upon procedures among the Colorado Department of Human Services (CDHS), Low -Income Energy Assistance Program (LEAP), Goodwill Colorado (Goodwill), and counties who wish to use the statewide contract to operate the program. By signing the attached Memorandum of Understanding (MOU) and returning it to the State LEAP Office, the county confirms its intent to use the contracted vendor through September 30, 2022 in lieu of self-administering the LEAP program. Any county that signs the MOU will have an opportunity once per year to withdraw from the statewide contract. ALL COUNTIES WHO WISH TO CONTINUE TO ADMINISTER LEAP THROUGH GOODWILL AND WHO WISH TO JOIN THE STATEWIDE CONTRACT MUST SIGN AND RETURN THE MOU. Action Counties that wish to contract with Goodwill to administer LEAP in lieu of self -administration must sign and return the attached MOU to Amy Harris at amy.harris@state.co.us by July 1, 2021. 1573 Sherman Street, Denver, CO 80203 P 303.866.5700 ' v,,...coiO ds nav CDHS Jared Poi's, Governor : Michelle Barnes. Executv-e Director 02-00 -, 70,L Counties currently participating in the statewide LEAP contract: • Counties currently participating in the statewide contract MUST SUBMIT A NEW MOU. • If the county wishes to discontinue its contract with Goodwill and assume local administration of LEAP, it must inform the State LEAP Office by July 1, 2021. Counties self-administering LEAP: Counties that are self-administering LEAP and would like to opt in to the statewide LEAP contract beginning on October 1, 2021 must sign and return the MOU by July 1, 2021. Counties who return the MOU will begin to be served under the terms of the statewide contract on October 1, 2021. Background The State LEAP Office procured through a competitive process a statewide contract with Goodwill to administer LEAP on behalf of counties, effective October 1, 2021 through September 30, 2022. The contract includes the option to renew for four additional years (i.e. through September 30, 2026). October 1, 2021 will begin the first year of the contract. Attachments Memorandum of Understanding Supersedes OM-FEA-2020-0002 Contact For more information about this memo, please contact State LEAP Manager Theresa Kullen at theresa.kullen®state.co.us or 303.861.0337. Operation memos are active for three years; then they are archived and re -issued if necessary. Access the CDHS Memo Series at https://www.colorado.gov/pacific/cdhs/cdhs-memo-series 1157 St _ 0 n1ve1, CO 80203 P 303.356.5;00 W b+i'w.wl_or_Uc_ CHs Jared Pods, Governor ; Michele Barnes, Execu,Jve Director MO COLORADO Office of Economic Security DNMon of Food & a emy Assistance Memorandum of Understanding CDHS/LEAP Responsibilities: 1. Elicit county commitment to participate in the statewide contract via this Memorandum of Understanding. 2. Contract negotiation with Goodwill throughout the contract period. 3. Oversee and monitor Goodwill's performance in the administration of LEAP. 4. Make all payments to Goodwill for providing services, as defined in the contract. 5. Coordinate with all stakeholders, including the Office of Information Technology, HEAT HELP, the Crisis Intervention Program, the LEAP advertising campaign, and CDHS Settlement Accounting, to transition from county administration to the statewide contract. 6. Provide all necessary training and materials to Goodwill to administer LEAP. 7. Assign and manage county access to the LEAP eligibility system. 8. Provide training on system log -in and access to information and reports. 9. Be available to answer all contractor questions and assist with matters that may arise. Goodwill Responsibilities: 1. Work closely with CDHS and LEAP staff in implementing the contract. 2. Submit detailed monthly invoices to LEAP for payment for services delivered under this contract. 3. Coordinate with other CDHS and LEAP contractors. 4. Process all LEAP applications in a timely manner to meet the State's performance goals. 5. Ensure a team is available to assist clients, as needed, and answer their questions. 6. Provide appropriate equipment required to process LEAP applications. 7. Provide technicians access to the LEAP system. 8. Train staff beyond the pre -season training offered by CDHS and LEAP. 9. Follow all rules, policies and procedures outlined by CDHS and LEAP and adhere to any other state or federal laws applicable to LEAP. 10. Coordinate with vendors on behalf of LEAP clients, as necessary. County Responsibilities: 1. Inform the State LEAP Office of the intention to use services procured with Goodwill by signing the Memorandum of Understanding. 2. If intending to discontinue use of Goodwill and assume local administration of LEAP, inform the State LEAP Office by April 30`° of each year. 3. Maintain a county presence for LEAP services. This may be accomplished by using Outreach funds to increase awareness about LEAP in the community, faxing applications received to Goodwill, making copies, providing applications to customers, assisting in emergencies, and more. 4. Provide the State LEAP Office with the name and contact information for the individual who will serve as the county contact for all LEAP -related communication throughout the contract period by August 31't of each year. 5. Assign one individual who will be responsible for accessing county LEAP reports through the LEAP web - based eligibility system. 6. Communicate to the CDHS Settlement Accounting unit its election to leave any expenditures distributed via the Random Moment Sampling cost allocation process as LEAP expenditures within the County Administration allocation. so as to avoid any expenditures being reclassified to the LEAP Administration allocation. Counties will not enter any LEAP Administrative charges in the Colorado Financial Management System (CFMS). JUN 3 0 2021 Printed Name & Signature Steve Moreno, Board of County Commissioners, Chair On behalf of the Colorado Department of Human Services On behalf of Weld County Digitally signed by Theresa Theresa Kullen Kullen Date: 2021.07.01 08:33:33 -06'00' 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Polls, Governor I Michelle Barnes, Executive Director 070.2"- /74 Contract Form Entity Information Entity Name* Entity ID* COLORADO DEPARTMENT OF HUMAN gCJ0003650 SERVICES Contract Name* ❑ New Entity? Contract ID Parent Contract ID MOU WITH THE CDHS AND GOODWILL REGARDING THE LOW 4867 ENERGY ASSISTANCE PROGRAM (LEAP) Contract Status CTB REVIEW Contract Lead* COBBXXLK Contract Lead Email cobbxxlk@co.weld.co.us Requires Board Approval YES Department Project # Contract Description * MOU TO ESTABLISH PROCEDURES AMOUNG CDHS, GOODWILL AND COUNTIES IN ADMINISTERING THE LEAP PROGRAM. TERM DATE IS OCTOBER 1, 2021 TO SEPTEMBER 30, 2022. Contract Description 2 PA ROUNTING THROUGHT NORMAL APPROVAL PROCESS. ETA TO CTB 6 24x'21. Contract Type* AGREEMENT Amount * $0.00 Renewable* NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co rn Department Head Email CM-HumanServices- DeptHeadOveld ov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELDG EY@WELDG OV,COM Requested BOCC Agenda Date 06.30/2021 Due Date 06! 26,'2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? 1f this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 06;18/2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06/30/2021 Originator COBBXXLK Contact Type Review Date* 05/01 ,'2022 Committed Delivery Date Contact Email Finance Approver CHRIS D'OVI01O Renewal Date Expiration Date 09 30,2022 Contact Phone 1 Contact Phone .2 Purchasing Approved Date Finance Approved Date 06(21/2021 Tyler :Ref # AG 063021 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 06,'24/2021 Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Communication Item: Good afternoon, Lesley Cobb Monday, March 20, 2023 2:35 PM CTB HS -Contract Management COMMUNICATION ITEM: OM-FEA-2023-0003 - Statewide Contract with Goodwill - Weld County (Fast Track item CMS #6787) Operation Memo - LEAP Goodwill Contract - 02.28.2023.pdf 7'7' 444 Each year, Counties are given the option to administer the Low -Income Energy Assistance Program (LEAP) program through a statewide contract with Goodwill. Two years ago, Weld entered in a MOU with the Colorado Department of Human Services (CDHS) for this purpose. This MOU is known to the Board as Tyler ID 2021-1704. This year, according to the attached OM-FEA-2023-0003 - Statewide Contract with Goodwill memo, counties who already have a MOU in place and wish to continue having Goodwill administer their LEAP program, do not need to take any additional action and the MOU will continue as is. This MOU is being Fast Tracked for tracking purposes and is CMS #6787. The Department wishes to communicate to the BoCC that Goodwill will continue to administer Weld County's LEAP program and no additional action is needed at this time. Thank you, Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 'x'(970) 400-6512 (970) 353-5212 ®cobbxxlka,weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. o2oeaa - / 70171- Cheryl Hoffman From: Sent: To: Subject: Follow Up Flag: Flag Status: noreply@weldgov.com Thursday, May 16, 2024 7:55 AM CM-ClerktoBoard; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (8225) Follow up Flagged Contract # 8225 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: COLORADO DEPARTMENT OF HUMAN SERVICES Contract Name: CDHS AND GOODWILL MOU FOR THE LOW ENERGY ASSISTANCE PROGRAM (LEAP) Contract Amount: $0.00 Contract ID: 8225 Contract Lead: COBBXXLK Department: HUMAN SERVICES Review Date: 4/1/2025 Renewable Contract: YES Renew Date: 9/30/2025 Expiration Date: Tyler Ref #: Thank -you 02002/ -/ 70+ Cheryl Hoffman From: Sent: To: Cc: Subject: Communication Item: Good morning, Lesley Cobb Thursday, May 16, 2024 7:54 AM CTB HS -Contract Management COMMUNICATION ITEM: OM-FEA-2023-0003 Statewide Contract with Goodwill - Weld County (Fast Track item CMS #8725) Each year, Counties are given the option to administer the Low -Income Energy Assistance Program (LEAP) program through a statewide contract with Goodwill. Three years ago, Weld entered in a MOU with the Colorado Department of Human Services (CDHS) for this purpose. This MOU is known to the Board as Tyler ID 2021-1704 and is valid for up to four years. We have been notified by our Assistance Payments Division that this MOU is still valid for the 2024-2025 LEAP year that runs October 1, 2024 through September 30, 2025. According to the CDHS Operation Memo OM-FEA- 2024-0004 - Statewide Contract with Goodwill for Administration of LEAP, counties who already have a MOU in place and wish to continue having Goodwill administer their LEAP program, do not need to take any additional action and the MOU will continue as is. This MOU is being Fast Tracked for tracking purposes for review in one year and is CMS ��5. Thank you, Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 Phone: (970) 400-6512 Fax: (970) 353-5212 Email: cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Cheryl Hoffman From: Sent: To: Cc: Subject: Awesome. Thank you. Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov Cheryl Hoffman Friday, May 17, 2024 7:56 AM Lesley Cobb; CTB HS -Contract Management RE: COMMUNICATION ITEM: OM-FEA-2023-0003 Statewide Contract with Goodwill - Weld County (Fast Track item CMS #8725) From: Lesley Cobb <cobbxxlk@weld.gov> Sent: Friday, May 17, 2024 7:39 AM To: Cheryl Hoffman <choffman@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: COMMUNICATION ITEM: OM-FEA-2023-0003 Statewide Contract with Goodwill - Weld County (Fast Track item CMS #8725) Hi Cheryl, Sorry about the confusion. Yes this is CMS 8225 not 8725. Thanks! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 Phone: (970) 400-6512 Fax: (970) 353-5212 Email: cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Cheryl Hoffman <choffman@lweld.gov> Sent: Friday, May 17, 2024 7:23 AM To: Lesley Cobb <cobbxxlk@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: COMMUNICATION ITEM: OM-FEA-2023-0003 Statewide Contract with Goodwill - Weld County (Fast Track item CMS #8725) Lesley, Did you mean to say CMS #8225? Instead of #8725? Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cobbxxlk@weld.gov> Sent: Thursday, May 16, 2024 7:54 AM To: CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: COMMUNICATION ITEM: OM-FEA-2023-0003 Statewide Contract with Goodwill - Weld County (Fast Track item CMS #8725) Communication Item: Good morning, Each year, Counties are given the option to administer the Low -Income Energy Assistance Program (LEAP) program through a statewide contract with Goodwill. Three years ago, Weld entered in a MOU with the Colorado Department of Human Services (CDHS) for this purpose. This MOU is known to the Board as Tyler ID 2021-1704 and is valid for up to four years. We have been notified by our Assistance Payments Division that this MOU is still valid for the 2024-2025 LEAP year that runs October 1, 2024 through September 30, 2025. According to the CDHS Operation Memo OM-FEA- 2024-0004 - Statewide Contract with Goodwill for Administration of LEAP, counties who already have a MOU in place and wish to continue having Goodwill administer their LEAP program, do not need to take any additional action and the MOU will continue as is. This MOU is being Fast Tracked for tracking purposes for review in one year and is CMS #8725. Thank you, Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 Phone: (970) 400-6512 2 Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Tuesday, June 24, 2025 4:41 PM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (9689) Contract # 9689 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: COLORADO DEPARTMENT OF HUMAN SERVICES Contract Name: CDHS AND GOODWILL MOU FOR THE LOW ENERGY ASSISTANCE PROGRAM (LEAP) Contract Amount: $0.00 Contract ID: 9689 Contract Lead: SADAMS Department: HUMAN SERVICES Review Date: 4/30/2025 Renewable Contract: YES Renew Date: 6/30/2026 Expiration Date: Tyler Ref #: Thank -you 2oZl- I"loq t.\-12oO Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Communication Item: Good afternoon, Sara Adams Tuesday, June 24, 2025 4:45 PM CTB HS -Contract Management COMMUNICATION ITEM: OM-FEA-2023-0003 Statewide Contract with Goodwill - Weld County (Fast Track item CMS #9689) Operation-Memo-LEAP-Goodwill-Contract-05-19-2025.pdf Each year, Counties are given the option to administer the Low -Income Energy Assistance Program (LEAP) program through a statewide contract with Goodwill. Three years ago, Weld entered in a MOU with the Colorado Department of Human Services (CDHS) for this purpose. This MOU is known to the Board as Tyler ID 2021-1704. We have been notified by our Assistance Payments Division that this MOU is still valid for the 2025-2026 LEAP year. According to the CDHS Operation Memo OM-FEA-2025-0004 - Statewide Contract with Goodwill for Administration of LEAP, counties who already have a MOU in place and wish to continue having Goodwill administer their LEAP program, do not need to take any additional action and the MOU will continue as is. This MOU is being Fast Tracked for tracking purposes (CMS #9689). Thank you, Sara AmatutA COUNTY, CO Sara Adams Contract Administrative Coordinator Department of Human Services Desk: 970-400-6603 P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632 0610@0 Join Ow Team Important: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello