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Home My WebLink About20213416.tiffRESOLUTION RE: APPROVE GRANT AWARD LETTER AND SUMMARY OF GRANT AWARD TERMS AND CONDITIONS FOR BODY WORN CAMERAS FOR LAW ENFORCEMENT OFFICERS GRANT PROGRAM WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Award Letter and Summary of Grant Award Terms and Conditions for the Body Worn Cameras for Law Enforcement Officers Grant Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Department of Public Safety, Division of Criminal Justice, commencing December 1, 2021, and ending June 30, 2022, with further terms and conditions being as stated in said grant award and summary of grant award terms and conditions, and WHEREAS, after review, the Board deems it advisable to approve said grant award and summary of grant award terms and conditions, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Award Letter and Summary of Grant Award Terms and Conditions for the Body Worn Cameras for Law Enforcement Officers Grant Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of December, A.D., 2021, nunc pro tunc December 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Wesaf4A) � ..(4644k Weld County Clerk to the Board Steve oreno, Chair James, Pro -Tern BY: Deputy Clerk to the Board Perry L. Buck Date of signature: l2/2Fi/2 CC '.$0014), t cT(cn) 2021-3416 SO0042 Covrlvac+- 101154-1612 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2021-2022 BWC OAJJA Grant Award DEPARTMENT: Sheriff's Office DATE: 12/6/2021 PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager Brief description of the problem/issue: The WC Sheriffs Office requests approval to accept the FY 2021-22 Body -Worn Camera grant award in the amount of $25,695 from the Office of Adult and Juvenile Assistance (OAJJA). The Weld County Sheriff's Office would like to accept the award and apply it to the cost of the first -year's contract fee for the additional 281 Detentions and Court Unit BWCs (vendor: Utility). This will assist in cost minimization to the General Fund and expand the Body Worn Camera program to comply with SB 20-217 and HB21-1250. No signature is required because (per State Financial grant Supervisor), the grants for the State Body Worn Camera program are uni- lateral and don't need to be signed by Weld County, just the State. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Approve to accept the $25,695 grant award. • Deny the approval of the grant award. This may lead to increased general fund dollars spending to cover additional body worn cameras for the WCSO operation. • Schedule a work session to discuss further. Recommendation: Approve the OAJJA grant award acceptance in the amount of $25,695. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: 2021-3416 11115 SO 0O1!2, Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve Mike Freeman Monday, December 6, 2O21 11:O9 AM Karla Ford Lori Saine Re: Please Reply : PA Request for the Body Worn Camera Grant #2O22-BW-19O14 imageOO5 jpg; image001 jpg; imageOO4.png; PA for OAJIA BWC Grant Award Dec2O21.doc; 12-3-2O21 Grant Agreement 2O22-BW-22-19O14__U-IGA_WeldCounty_ 2O21113O.pdf Sent from my iPhone On Dec 6, 2O21, at 12:39 PM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you! Karla Ford?. Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com *Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, pleose immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weldgov.com> Sent: Monday, December 6, 2O21 1O:38 AM To: Karla Ford <kford@weldgov.com> Subject: PA Request for the Body Worn Camera Grant #2O22-BW-19O14 Hello Karla, Please find attached the PA Request for the Body Worn Camera grant award in the amount of $25,695 and the award letter. Please let me know if you have any questions. Thank you, Sonja Kohlgraf, MBA Budget Manager Weld County Sheriffs Office Ph: 970-400-2872 1 DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 GRANT AWARD LETTER (Intergovernmental Grant Agreement) SUMMARY OF GRANT AWARD TERMS AND CONDITIONS State Agency Department of Public Safety, Division of Criminal Justice DCJ Grant Number: 2022-BW-22-19014 Grantee Weld County Grant Amount State Fiscal Year 2021-2022: $25,695 Total Grant Funds Awarded: $25,695 Grantee DUNS: 075757955 Grant Issuance Date (Start Date) The later of December 1, 2021 or the date the State Controller or an authorized delegate signs this Grant Letter Grantee Match Amount Required Total Match Required from Grantee: $0 Grant Expiration Date: June 30, 2022 Match Percentage Required: 0% Is this Award for Research and Development (R&D)? No Grant Description State funds allocated to help law enforcement agencies comply with HB21-1250 and SB20-217. State Grant Authority The Division of Criminal Justice is authorized to disburse these funds by Colorado Revised Statute 24-33.503 and 507. 24-31-902. Incident recordings - release - tampering - fine. (1) (a) (I) By July 1, 2023, All Local Law Enforcement Agencies in the state and the Colorado State Patrol shall provide body -worn cameras for each peace officer of the law enforcement agency who interacts with members of the public. Law Enforcement Agencies may seek funding pursuant to section 24-33.5-519. Grant Purpose The Body -worn Cameras for Law Enforcement Officers Grant Program was appropriated funds through the Long Bill and by House Bill 21-1250 to help Colorado law enforcement agencies comply with the requirements of House Bill 21-1250 and Senate Bill 20-217. The Office of Adult and Juvenile Justice (OAJJA), a unit of DCJ within the Department of Public Safety, is administering the grant program. These funds were distributed via a non-competitive formula allocation process. Exhibits and Order of Precedence The following Exhibits and attachments are included with this Grant: 1. Exhibit Al, Sample Option Letter 2. Exhibit A2, Sample Grant Funding Change Letter 3. Exhibit B, Grant Requirements 4. Exhibit C, Special Conditions 5. Exhibit D, Statement of Work. 6. Exhibit E, Budget. In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority: 1. Exhibit C, Special Conditions 2. The provisions of the other sections of the main body of this Grant. 3. Exhibit B, Grant Requirements 4. Exhibit D, Statement of Work. 5. Exhibit E, Budget. Page 1 of 13 Version 1018 (DCJ 1.1_03/04/19) go@l- 34 I( DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 SIGNATURE PAGE THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement and to bind the Party authorizing such signature. STATE OF COLORADO Jared Polis, Governor Department of Public Safety Stan Hilkey, Executive Director DocuSigned by: Oa Alunkikt 14DB4e 0044 2,.. i By:Division of Criminal Justice O Joe Thome, Director, or X Debbie Oldenettel, Deputy Director 11/30/2021 I 6:31:33 AM PST Date: In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD ,-DocuSigned by: Gad —363D 0603F0405... By: Lyndsay J. Clelland, Contract and Grant Coordinator, Division of Criminal Justice Effective Date: 11/30/2021 I 8:07:35 AM MST Page 2 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 TABLE OF CONTENTS SUMMARY OF GRANT AWARD TERMS AND CONDITIONS 1 SIGNATURE PAGE 2 1. GRANT 3 2. TERM 3 3. DEFINITIONS 4 4. STATEMENT OF WORK 7 5. PAYMENTS TO GRANTEE 7 6. REPORTING - NOTIFICATION 8 7. GRANTEE RECORDS 8 8. CONFIDENTIAL INFORMATION -STATE RECORDS 9 9. CONFLICTS OF INTEREST 10 10. INSURANCE 10 11. REMEDIES 10 12. DISPUTE RESOLUTION 10 13. NOTICES AND REPRESENTATIVES 11 14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION 11 15. GOVERNMENTAL IMMUNITY 11 16. GENERAL PROVISIONS 11 EXHIBIT Al, SAMPLE OPTION LETTER 1 EXHIBIT A2, SAMPLE GRANT FUNDING CHANGE LETTER 1 EXHIBIT B, GRANT REQUIREMENTS 1 EXHIBIT C, SPECIAL CONDITIONS 1 EXHIBIT D, STATEMENT OF WORK 1 EXHIBIT E, BUDGET 1 1. GRANT As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter (the "State") hereby obligates and awards to Grantee shown on the first page of this Grant Award Letter (the "Grantee") an award of Grant Funds in the amounts shown on the first page of this Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter, Grantee agrees to comply with the terms and conditions of this Grant Award Letter and requirements and provisions of all Exhibits to this Grant Award Letter. 2. TERM A. Initial Grant Term and Extension The Parties' respective performances under this Grant Award Letter shall commence on the Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner terminated or further extended in accordance with the terms of this Grant Award Letter. Upon request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award Letter by providing Grantee with a written notice to Grantee in a form substantially equivalent to Exhibit Al, Sample Option Letter showing the new Grant Expiration Date. B. Early Termination in the Public Interest The State is entering into this Grant Award Letter to serve the public interest of the State of Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award Page 3 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 Letter ceases to further the public interest of the State or if State, Federal or other funds used for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter in whole or in part by providing written notice to Grantee that includes, to the extent practicable, the public interest justification for the termination. If the State terminates this Grant Award Letter in the public interest, the State shall pay Grantee an amount equal to the percentage of the total reimbursement payable under this Grant Award Letter that corresponds to the percentage of Work satisfactorily completed, as determined by the State, less payments previously made. Additionally, the State, in its discretion, may reimburse Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this Grant Award Letter that are incurred by Grantee and are directly attributable to the uncompleted portion of Grantee's obligations, provided that the sum of any and all reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This subsection shall not apply to a termination of this Grant Award Letter by the State for breach by Grantee. 3. DEFINITIONS The following terms shall be construed and interpreted as follows: A. "Budget" means the budget for the Work described in Exhibit E, Budget. B. "Business Day" means any day in which the State is open and conducting business, but shall not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11-101(1) C.R.S. C. "CM" means criminal justice information collected by criminal justice agencies needed for the performance of their authorized functions, including, without limitation, all information defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security Policy, as amended and all Criminal Justice Records as defined under §24-72-302 C.R.S. D. "CORA" means the Colorado Open Records Act, §§24-72-200.1 et. seq., C.R.S. E. "Equipment" means tangible, nonexpendable property with an acquisition cost of $5,000 or more and a useful life of more than one year. Software, regardless of cost, is not considered equipment. F. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including all attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future updates thereto. G. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under this Grant Award Letter. H. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this Grant Award Letter. I. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this Grant Award Letter. J. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of this Grant. K. "Extension Term" means the period of time by which the Grant Expiration Date is extended by the State through delivery of an updated Grant Award Letter. Page 4 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 L. "Forms" are a type of document with various different blank spaces for answers or information to document or request information and attached as exhibits or provided to the Grantee throughout the term of this grant. Forms will be periodically updated, changed, modified, adjusted, transformed, amended, or altered at the discretion of the State and provided to the Grantee to best meet the needs of the information being collected and recorded. M. "Goods" means any movable material acquired, produced, or delivered by Grantee as set forth in this Grant Award Letter and shall include any movable material acquired, produced, or delivered by Grantee in connection with the Services. N. "Grants Management System" or "GMS" means any online electronic grant system used to solicit, apply, review, manage, and close out a grant. (Use of a GMS is established by the state agency or division managing the grant funds). O. "Incident" means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access or disclosure of State Confidential Information or of the unauthorized modification, disruption, or destruction of any State Records. P. "Initial Term" means the time period between the Grant Issuance Date and the Grant Expiration Date. Q. "Matching Funds" means the funds provided Grantee as a match required to receive the Grant Funds. R. "Party" means the State or Grantee, and "Parties" means both the State and Grantee. S. "PCI" means payment card information including any data related to credit card holders' names, credit card numbers, or the other credit card information as may be protected by state or federal law. T. "PII" means personally identifiable information including, without limitation, any information maintained by the State about an individual that can be used to distinguish or trace an individual's identity, such as name, social security number, date and place of birth, mother's maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. PII includes, but is not limited to, all information defined as personally identifiable information in §§24-72-501 and 24-73-101 C.R.S. U. "PHI" means any protected health information, including, without limitation any information whether oral or recorded in any form or medium: (i) that relates to the past, present or future physical or mental condition of an individual; the provision of health care to an individual; or the past, present or future payment for the provision of health care to an individual; and (ii) that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual. PHI includes, but is not limited to, any information defined as Individually Identifiable Health Information by the federal Health Insurance Portability and Accountability Act. V. "Services" means the services to be performed by Grantee as set forth in this Grant Award Letter, and shall include any services to be rendered by Grantee in connection with the Goods. Page 5 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 W. "State Confidential Information" means any and all State Records not subject to disclosure under CORA. State Confidential Information shall include, but is not limited to, PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available without breach of any obligation owed by Contractor to the State; (iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the right to disclose such information; or (v) was independently developed without reliance on any State Confidential Information. X. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller pursuant to §24-30-202(13)(a) C.R.S. Y. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year. Z. "State Records" means any and all State data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under CORA. AA. "Subcontractor" means third -parties, if any, engaged by Grantee or Subgrantee to aid in performance of the Work. This establishes a procurement relationship. The subcontractor provides goods or services for the benefit of the purchaser. BB. "Subgrantee" means third -parties, if any, engaged by Grantee or Subgrantee to aid in performance of the Work. This establishes a grant relationship. The beneficiary, not the purchaser, receives benefit from the work. A subgrantee receiving federal grant funds is also called a subrecipient. There may be multiple tiers of subgrantees/subrecipients and do not include procurement transactions. CC. "Tax Information" means Federal and State of Colorado tax information including, without limitation, Federal and State tax returns, return information, and such other tax -related information as may be protected by Federal and State law and regulation. Tax Information includes, but is not limited to all information defined as Federal tax information in Internal Revenue Service Publication 1075. DD. "Work" means the delivery of the Goods and performance of the Services described in this Grant Award Letter. EE. "Work Product" means the tangible and intangible results of the Work, whether finished or unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software (including source code), research, reports, proposals, specifications, plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work Product" does not include any material that was developed prior to the Grant Issuance Date that is used, without modification, in the performance of the Work. Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and interpreted as defined in that Exhibit. Page 6 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 4. STATEMENT OF WORK Grantee shall complete the Work as described in this Grant Award Letter and in accordance with the provisions of Exhibit D, Statement of Work. The State shall have no liability to compensate or reimburse Grantee for the delivery of any goods or the performance of any services that are not specifically set forth in this Grant Award Letter. 5. PAYMENTS TO GRANTEE A. Maximum Amount Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount for State shown on the first page of this Grant Award Letter. Financial obligations of the State payable after the current State Fiscal Year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. The State shall not be liable to pay or reimburse Grantee for any Work performed or expense incurred before the Grant Issuance Date or after the Grant Expiration Date. B. Reimbursement of Grantee Costs The State shall reimburse Grantee's allowable costs, not exceeding the maximum total amount described in this Grant Award Letter for all allowable costs described in this Grant Award Letter and shown in the Budget, except that Grantee may adjust the amounts between each line item of the Budget without formal modification to this Agreement as long as the Grantee provides notice to, and received written approval from, the State of the change, the change does not modify the total maximum amount of this Grant Award Letter or the maximum amount for any state fiscal year, and the change does not modify any requirements of the Work. The State shall reimburse Grantee for the State share of properly documented allowable costs related to the Work after the State's review and approval thereof, subject to the provisions of this Grant. The State shall only reimburse allowable costs if those costs are: (i) reasonable and necessary to accomplish the Work and for the Goods and Services provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items of value received by Grantee that reduce the cost actually incurred). C. Close -Out. Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To complete close out, Grantee shall submit to the State all deliverables (including documentation) as defined in this Grant Award Letter and Grantee's final reimbursement request or invoice. The State will withhold remaining funds until all final documentation has been submitted and accepted by the State as substantially complete. D. Matching Funds. Grantee shall provide the Grantee Match Amount Required (Match) shown on the first page of this Grant Award Letter and described in Exhibit E, Budget. Grantee shall provide the minimum required Match Percentage at the time of each reimbursement request; including the appropriation and allocation of cash match, and utilization of in -kind match. Grantee does not by accepting this Grant Award Letter irrevocably pledge present cash reserves for payments in future fiscal years, and this Grant Award Letter is not intended to create a multiple -fiscal year debt of Grantee. Grantee shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Grantee's laws or policies. Page 7 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3CODC9D1-E384-49E1-BBA7-B296953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 6. REPORTING - NOTIFICATION A. Quarterly Reports. Grantee shall submit, on a quarterly basis, a written progress report and financial report. Such progress reports shall be in accordance with the procedures developed and prescribed by the DCJ State Administrative Guide. Progress reports shall be submitted to the State not later than 15 Days following the end of each calendar quarter or at such time as otherwise specified by the State. If the 15th does not fall on a Business Day, the report is due the following Business Day. B. Performance and Final Status Grantee shall submit all financial, performance and other reports to the State no later than the end of the close out described in §5.C, containing an evaluation and review of Grantee's performance and the final status of Grantee's obligations hereunder. C. Violations Reporting Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or State criminal law involving fraud, bribery, or gratuity violations potentially affecting the Award. The State may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include, without limitation, suspension or debarment. 7. GRANTEE RECORDS A. Maintenance and Inspection Grantee shall make, keep, and maintain, all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to this Grant for a period of three years following the completion of the close out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe all such records during normal business hours at Grantee's office or place of business, unless the State determines that an audit or inspection is required without notice at a different time to protect the interests of the State. B. Monitoring The State will monitor Grantee's performance of its obligations under this Grant Award Letter using procedures as determined by the State. Grantee shall allow the State to perform all monitoring, based on the State's risk analysis of Grantee. The State shall have the right, in its sole discretion, to change its monitoring procedures and requirements at any time during the term of this Agreement. The State shall monitor Grantee's performance in a manner that does not unduly interfere with Grantee's performance of the Work. If Grantee enters into a subgrant, then the subgrant entered into by Grantee shall contain provisions permitting both Grantee and the State to perform all monitoring of that. Grantee's failure to comply with and/or correct monitoring findings shall constitute a breach of this Grant Agreement. C. Final Audit Report Grantee shall promptly submit to the State a copy of the Grantee Agency's final audit report in accordance with Exhibit B, Grant Requirements §1. Page 8 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3CODC9D1-E384-49E1-BBA7-B298953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 8. CONFIDENTIAL INFORMATION -STATE RECORDS A. Confidentiality Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold and maintain, any and all State Records that the State provides or makes available to Grantee for the sole and exclusive benefit of the State, unless those State Records are otherwise publically available at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not, without prior written approval of the State, use for Grantee's own benefit, publish, copy, or otherwise disclose to any third party, or permit the use by any third party for its benefit or to the detriment of the State, any State Records, except as otherwise stated in this Grant Award Letter. Grantee shall provide for the security of all State Confidential Information in accordance with all policies promulgated by the Colorado Office of Information Security and all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its Subgrantees or Subcontractors will or may receive the following types of data, Grantee or its Subgrantees and Subcontractors shall provide for the security of such data according to the following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if applicable. Grantee shall immediately forward any request or demand for State Records to the State's principal representative. B. Other Entity Access and Nondisclosure Agreements Grantee may provide State Records to its agents, employees, assigns, Subgrantees and Subcontractors as necessary to perform the Work, but shall restrict access to State Confidential Information to those agents, employees, assigns, Subgrantees and Subcontractors who require access to perform their obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and Subcontractors sign nondisclosure agreements with provisions at least as protective as those in this Grant, and that the nondisclosure agreements are in force at all times the agent, employee, assign, Subgrantee or Subcontractor has access to any State Confidential Information. Grantee shall provide copies of those signed nondisclosure restrictions to the State upon request. C. Use, Security, and Retention Grantee shall use, hold and maintain State Confidential Information in compliance with any and all applicable laws and regulations in facilities located within the United States, and shall maintain a secure environment that ensures confidentiality of all State Confidential Information wherever located. Grantee shall provide the State with access, subject to Grantee's reasonable security requirements, for purposes of inspecting and monitoring access and use of State Confidential Information and evaluating security control effectiveness. Upon the expiration or termination of this Grant, Grantee shall return State Records provided to Grantee or destroy such State Records and certify to the State that it has done so, as directed by the State. If Grantee is prevented by law or regulation from returning or destroying State Page 9 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease to use, such State Confidential Information. D. Incident Notice and Remediation If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate with the State regarding recovery, remediation, and the necessity to involve law enforcement, as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of incurring a similar type of Incident in the future as directed by the State, which may include, but is not limited to, developing and implementing a remediation plan that is approved by the State at no additional cost to the State. E. Safeguarding PII If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this Agreement, Grantee shall provide for the security of such PII, in a manner and form acceptable to the State, including, without limitation, State non -disclosure requirements, use of appropriate technology, security practices, computer access security, data access security, data storage encryption, data transmission encryption, security inspections, and audits. Grantee shall be a "Third -Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S. 9. CONFLICTS OF INTEREST Grantee shall not engage in any business or activities, or maintain any relationships that conflict in any way with the full performance of the obligations of Grantee under this Grant. Grantee acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be harmful to the State's interests and absent the State's prior written approval, Grantee shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the full performance of Grantee's obligations under this Grant. If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure statement setting forth the relevant details for the State's consideration. 10. INSURANCE Grantee shall maintain at all times during the term of this Grant such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that any Subgrantees and Subcontractors maintain all insurance customary for the completion of the Work done by that Subgrantee or Subcontractor and as required by the State or the GIA. 11. REMEDIES In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails to comply with any term or condition of this Grant, the State may terminate some or all of this Grant and require Grantee to repay any or all Grant funds to the State in the State's sole discretion. The State may also terminate this Grant Award Letter at any time if the State has determined, in its sole discretion, that Grantee has ceased performing the Work without intent to resume performance, prior to the completion of the Work. 12. DISPUTE RESOLUTION Except as herein specifically provided otherwise, disputes concerning the performance of this Grant that cannot be resolved by the designated Party representatives shall be referred in writing Page 10 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 to a senior departmental management staff member designated by the State and a senior manager or official designated by Grantee for resolution. 13. NOTICES AND REPRESENTATIVES Each Party shall identify an individual to be the principal representative of the designating Party and shall provide this information to the other Party. All notices required or permitted to be given under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by email to the representative of the other Party. Either Party may change its principal representative or principal representative contact information by notice submitted in accordance with this §13. 14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of and otherwise exploit all intellectual property created by Grantee or any Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant. 15. GOVERNMENTAL IMMUNITY Liability for claims for injuries to persons or property arising from the negligence of the Parties, their departments, boards, commissions committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10- 101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this Contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. 16. GENERAL PROVISIONS A. Assignment Grantee's rights and obligations under this Grant are personal and may not be transferred or assigned without the prior, written consent of the State. Any attempt at assignment or transfer without such consent shall be void. Any assignment or transfer of Grantee's rights and obligations approved by the State shall be subject to the provisions of this Grant Award Letter. B. Captions and References The captions and headings in this Grant Award Letter are for convenience of reference only, and shall not be used to interpret, define, or limit its provisions. All references in this Grant Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments, are references to sections, subsections, exhibits or other attachments contained herein or incorporated as a part hereof, unless otherwise noted. C. Entire Understanding This Grant Award Letter represents the complete integration of all understandings between the Parties related to the Work, and all prior representations and understandings related to the Work, oral or written, are merged into this Grant Award Letter. D. Modification The State may modify the terms and conditions of this Grant by issuance of an updated Grant Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of the updated letter. The Parties may also agree to modification of the terms and conditions of Page 11 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 the Grant in a formal amendment to this Grant, properly executed and approved in accordance with applicable Colorado State law and State Fiscal Rules. Modifications permitted under this Agreement, other than Agreement amendments, shall conform to the policies issued by the Colorado State Controller. i. The State may, at the State's discretion, use an Option Letter or Grant Funding Change letter substantially equivalent to Exhibit Al, Sample Option Letter and Exhibit A2, Sample Grant Funding Change Letter to modify the grant agreement. If exercised, the provisions of the Grant Funding Change Letter shall become part of and be incorporated into the original grant. ii. The State may increase or decrease the quantity of goods/services described Exhibit D, Statement of Work and Exhibit E, Budget based upon the rates established in the Grant. If the State exercises the option, it will provide written notice to Grantee at least 15 days prior to the end of the current grant term in a form substantially equivalent to Exhibit Al, Sample Option Letter. iii. The State may add or delete the goods/services described Exhibit D, Statement of Work and Exhibit E, Budget as long as the change does not change the overall scope of the approve grant. If the State exercises the option, it will provide written notice to Grantee at least 15 days prior to the end of the current grant term in a form substantially equivalent to Exhibit Al, Sample Option Letter. E. Statutes, Regulations, Fiscal Rules, and Other Authority. Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal policy or other authority shall be interpreted to refer to such authority then current, as may have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply with all applicable Federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Digital Signatures If any signatory signs this agreement using a digital signature in accordance with the Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of digital signatures issued under the State Fiscal Rules, then any agreement or consent to use digital signatures within the electronic system through which that signatory signed shall be incorporated into this Contract by reference. G. Severability The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect the validity or enforceability of any other provision of this Grant Award Letter, which shall remain in full force and effect, provided that the Parties can continue to perform their obligations under the Grant in accordance with the intent of the Grant. Page 12 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 H. Subcontracts and Subgrants Grantee shall not enter into any subgrant or subcontract in connection with its obligations under this Agreement without the prior, written approval of the State. Grantee shall submit to the State a copy of each such subgrant or subcontract upon request by the State. All subgrants and subcontracts entered into by Grantee in connection with this Agreement shall comply with all applicable federal and state laws and regulations, shall provide that they are governed by the laws of the State of Colorado, and shall be subject to all provisions of this Agreement. I. Survival of Certain Grant Award Letter Terms Any provision of this Grant Award Letter that imposes an obligation on a Party after termination or expiration of the Grant shall survive the termination or expiration of the Grant and shall be enforceable by the other Party. J. Third Party Beneficiaries Except for the Parties' respective successors and assigns described above, this Grant Award Letter does not and is not intended to confer any rights or remedies upon any person or entity other than the Parties. Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant, and do not create any rights for such third parties. K. Waiver A Party's failure or delay in exercising any right, power, or privilege under this Grant Award Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege preclude any other or further exercise of such right, power, or privilege. Page 13 of 13 Version 1018 (DCJ 1.1_03/04/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 EXHIBIT Al, SAMPLE OPTION LETTER State Agency Department of Public Safety, Division of Criminal Justice Option Letter Number: Insert the Option Number (e.g. "1" for the first option) Grantee This should match original grant agreement unles there has been a legal name change. Original Grant Number: Insert DCJ grant number Agreement Performance Beginning Date (Start Date) Current Agreement Expiration Date (End Date) The later of the Effective Date or Month Day, Year Month Day, Year Current Grant Maximum Amount Grantee Match Amount Required State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 Total for All State Fiscal Years $0.00 Total Match Required from Grantee: $0.00 Match Percentage Required: I 0% 1. OPTIONS: A. Option to extend for an Extension Term B. Option to change the quantity of Goods under the Grant C. Option to change the quantity of Services under the Grant D. Option to modify Grant rates E. Option to initiate next phase of the Grant 2. REQUIRED PROVISIONS: A. For use with Option 1(A): In accordance with Section(s) Number of the Original Grant referenced above, the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current Grant expiration date shown above, at the rates stated in the Original Grant, as amended. B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Grant referenced above, the State hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at the rates stated in the Original Grant, as amended. C. For use with Option 1(D): In accordance with Section(s) Number of the Original Grant referenced above, the State hereby exercises its option to modify the Grant rates specified in Exhibit/Section Number/Letter. The Grant rates attached to this Option Letter replace the rates in the Original Grant as of the Option Effective Date of this Option Letter. D. For use with Option 1(E): In accordance with Section(s) Number of the Original Grant referenced above, the State hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall begin on Insert start date and end on Insert ending date at the cost/price specified in Section Number. E. For use with all Options that modify the Grant Maximum Amount: The Grant Maximum Amount table on the Grant's Signature and Cover Page is hereby deleted and replaced with the Current Grant Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: F. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later. STATE OF COLORADO Jared Polis, Governor Department of Public Safety, Division of Criminal Justice Stan Hilkey, Executive Director By: Division of Criminal Justice O Joe Thome, Director, or 0 Debbie Oldenettel, Deputy Director Date: In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Lyndsay J. Clelland, Contract and Grants Coordinator, Department of Public Safety, Division of Criminal Justice Option Effective Date: Exhibit Al 7/16/19) Page 1 of 1 OSC1116 (DCJ DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 EXHIBIT A2, SAMPLE GRANT FUNDING CHANGE LETTER State Agency Department of Public Safety, Division of Criminal Justice Grant Funding Change Letter Number: Insert the Option Number (e.g. "1" for the first option) Grantee Insert Contractor's Full Legal Name, including "Inc.", "LLC", etc... Original DCJ Grant Number: DCJ Grant Number Agreement Performance Beginning Date (Start Date): The later of the Effective Date or Month Day, Year Current Agreement Expiration Date (End Date) Month Day, Year Current Grant Maximum Amount Grantee Match Amount Required State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 State Fiscal Year 20xx-xy $0.00 Total for All State Fiscal Years $0.00 Total Match Required from Grantee: $0.00 Match Percentage Required: I 0% 1. GRANT FUNDING CHANGE In accordance with §Insert Section Number of the Original Grant referenced above, the State Agency listed above commits the following funds to the grant: A. The funding available for State Fiscal Year 20xx is Increased/Decreased by $Amount of Change, because Insert Reason For Change. B. The total funding available for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is shown as the current contract maximum above. 2. TERMINOLOGY All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant referenced above. 3. NO ORDER FOR WORK This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization for any specific services or goods under the Grant. 4. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE: The effective date of this Grant Funding Change Letter is upon approval of the State Controller or , whichever is later. STATE OF COLORADO Jared Polis, Governor Department of Public Safety, Division of Criminal Justice Stan Hilkey, Executive Director By: Division of Criminal Justice O Joe Thome, Director, or O Debbie Oldenettel, Deputy Director Date: In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Lyndsay J. Clelland, Contract and Grants Coordinator, Department of Public Safety, Division of Criminal Justice Grant Funding Change Letter Effective Date: Exhibit A2 Page 1 of 1 OSC1116 (DCJ 07/16/19) DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 EXHIBIT B, GRANT REQUIREMENTS The following terms as used herein shall be construed and interpreted as follows: 1. AUDIT REQUIREMENTS A. Due Date: i. Project Start: The Grantee must submit the most recent audit or financial review, including the corresponding management letter, to DCJ within thirty (30) days of request; and, if the most recent audit/financial review has not already been submitted to DCJ, it must be submitted within thirty (30) days of the start of this project. ii. Project End: The Grantee assures that it will procure an audit or financial review, incorporating this grant award, by an independent Certified Public Accountant (CPA), licensed to practice in Colorado. The audit or financial review incorporating this grant award must be completed and received by DCJ within nine (9) months of the end of the fiscal years that includes the end date of the grant, or within thirty (30) days of the completion of such audit or review, whichever is earlier. B. Report/Audit Type: i. If your entity expended $750,000 or more in Federal funds (from all sources including pass -through subawards) in your organization's fiscal year (12 -month turnaround reporting period), your organization is required to arrange for a single organization -wide audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (§ 200.500 et seq.) ii. If your entity expends less than $750,000 in Federal funds (from all sources including pass -through subawards) in your organization's fiscal year (12 -month turnaround reporting period), your organization is required to arrange for either an audit or financial review as follows: a) Grantees that have revenue greater than $300,000 from all sources during the entity's fiscal year are required by DCJ to obtain a financial audit b) Grantees that have revenue less than $300,000 from all sources during the entity's fiscal year are required by DCJ to obtain a financial audit or financial review. A compilation is not sufficient to satisfy this requirement. C. Report/Audit Costs: The Grantee accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: i. does not meet the applicable federal audit or DCJ standards; ii. is not submitted in a timely manner; or, iii. does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. Exhibit B Page 1 of 2 DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B296953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 D. Failure to Comply: The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may withhold award funds, or may impose other related requirements, if the grantee does not satisfactorily and promptly address outstanding issues from audits required by Part 200 Uniform Requirements, by the terms of this award, by the current addition of the DOJ Grants Financial Guide, or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 2. FINANCIAL AND ADMINISTRATIVE MANAGEMENT A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. B. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. C. The Grantee assures that it will comply with the applicable Administrative Guide of the Division of Criminal Justice (Guide), located at http://dcj.state.co.us/home/grants. However, such a guide cannot cover every foreseeable contingency, and the Grantee is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. In the event of conflicts or inconsistencies between the Guide and any applicable state and federal laws, rules and regulations, such conflicts or inconsistencies shall be resolved by applicable state and federal laws, rules and regulations. 3. PROCUREMENT AND CONTRACTS A. Grantee assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the DCJ. Grantee shall submit Form 16 — Professional Services/Consultant Certification and/or Form 13 — Equipment Procurement Certification Form. B. Grantee may not assign its rights or duties under this grant without the prior written consent of the DCJ. 4. AWARD CHANGE REQUESTS A. Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award Letter for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications as described in §16.D in the body of the Grant Award Letter. Exhibit B Page 2 of 2 DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B298953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 EXHIBIT C, SPECIAL CONDITIONS The following program specific requirements are imposed by the State sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. These requirements apply to this Agreement and must be passed on to subgrant award recipients. The following Special Conditions documents, if checked, are incorporated herein. These documents are located on the DCJ Grants website and may also be obtained from DCJ upon request. No program -specific Special Conditions Exhibit C Page 1 of 1 DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 EXHIBIT D, STATEMENT OF WORK Project Summary: The Weld County Sheriffs Office would like to apply these funds to the purchase of an additional 281 Body -Worn Camera from their existing vendor Utility Associates Inc, outfitting the Detentions facility and Court unit. Implementation Plan: The Weld County Sheriffs Office (WCSO) currently has an existing Body -Worn Camera (BWC) program for its Patrol Division and this application request seeks to expand the service to the remainder of the agency in order to comply with SB 20-217 and HB 21-1250. WCSO plans to outfit its Detention facility and Court deputies by entering into a contract with the current competitively bid awarded vendor, Utility Associates Inc. The existing vendor has quoted a package for the implementation of 281 additional BWCs at $948,781. This includes the camera, software, hardware and electronic storage space for the footage as well as a warranty and technical maintenance support. The cost of the contract is spread over four years, with the first year's payment at $268,496 and $226,762 each in years 2-4. WCSO would like to use $25,695 towards the payment for the 1st year BWC contract cost of the 281 cameras. WCSO views the BWC as an important tool to improve evidentiary outcomes and at the same time as a training tool for the officers to improve interactions with the citizen. Outfitting the agency with BWCs will enhance transparency and accountability for both, the deputy and the citizen. Comprehensive policies and procedures have been established and implemented to support the program and adhere to the local and State laws . In addition, WCSO has worked with Body Worn Utility to develop training, use and storage procedures related to the BWC footage. Its retention schedule follows the current State archive schedule. WCSO will continue to expand the training provided to its members. The training encompasses monthly, yearly and weekly trainings when appropriate. WCSO works with prosecutors and defense counsel by providing BWC footage as requested. WCSO has current Colorado Criminal Justice Records Act (CCJRA) and Colorado Open Records Act (CORA) policies. Exhibit D Page 1 of 1 DocuSign Envelope ID: 3C0DC9D1-E384-49E1-BBA7-B29B953E648C Grantee: Weld County Government Project: Body -Worn Cameras for Weld County Detentions & Court Deputies DCJ Grant #: 2022-BW-22-19014 EXHIBIT E, BUDGET BUDGET SUMMARY Supplies and Operating $25,695 Equipment $0 Consultants / Contracts $0 Total $25,695 NON -PERSONNEL Budget Item Amount To Be Paid By Body Worn Camera Funds Budget Narrative and Justification SUPPLIES & OPERATING Body Worn Camera Package $25,695 Total quote from Utility is $948,785 to implement a BWC program for 281 additional BWCs. The price/quote is broken out over 3 years and 7 months and includes BWCs, hardware service plus storage. The 1st year's contract fee is $268,497 and this grant funding will cover $25,965 of that, with the remainder covered by $200,000 State funds and local funds. Supplies & Operating Total $25,695 TRAVEL Travel Total I $0 EQUIPMENT Equipment Total I $0 CONSULTANTS/CONTRACTS Consultants/Contracts Total I $0 INDIRECT Indirect Total $0 TOTAL $25,695 Exhibit E Page 1 of 1 Contract Form New Contract Request Entity Information Entity Name* tity ID* THE DIVISION OF CRIMINAL JUSTICE @00035241 ❑ New Entity? Contract Name* Contract ID 2021-2022 OFFICE OF ADULT AND JUVENILE JUSTICE 5442 ASSISTANCE BODY WORN CAMERA GRANT AWARD Contract Status CTB REVIEW Contract Lead* SKOHLGRAF Contract Lead Email skohlgraf@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* AWARD TO FUND A PORTION OF THE ADDITIONAL 281 BWCS FOR COURT AND DETENTION (1ST YEAR SERVICE AGREEMENT WITH UTILITY) Contract Description 2 Contract Type GRANT Amount* $25,695.00 Renewable* NO Automatic Renewal Grant Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHeadveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEY@WELDG OV.COM Requested 11OCC Agenda Date* 12115;2021 Due Date 12,'11,2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter !ASA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 05;'02, 2022 Termination Notice Period Committed Delivery Date Expiration Dates 06;3©12022 Contact Information ntact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH DH Approved Date 12/07/2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12,'15/2021 Originator SKOHLGRAF Contact Type Contact Email Finance Approver CHRIS D`©VIDIO Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 12,^1012021 Tyler Ref # AG 121521 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 12/10,E2021 Hello