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Home My WebLink About20202459.tiffCiAiNrcka ip 4 -BA Memorandum TO: Steve Moreno, Chair Board of County Commissioners FROM: Mark Lawley, Deputy Director Department of Public Health & Environment DATE: January 28, 2021 SUBJECT: Contract Agreement Extension/Renewal #2 of the Agreement for Professional Services with Lolina, Inc. For the Board's approval is a Contract Agreement Extension/Renewal between Kimberly Boyd of Lolina, Inc., and Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). The Weld County Department of Public Health and Environment entered into an Agreement for Professional Services with Lolina, Inc. on August 10, 2020, to develop a new three-year strategic plan for years 2021-2023. A no -charge extension to this Agreement was executed to extend the Agreement until January 31, 2021, to provide adequate time to complete the strategic planning and development process. Both parties now wish to enter into a second extension of the original agreement for one year for the implementation of the new strategic plan. Lolina has agreed to perform these services for $28,320, for the period beginning February 1, 2021, and ending December 31, 2021. In December, the Health Department met with and received the Board's approval for the continued use of Lolina, Inc, as the professional consultant to provide guidance during the implementation of the Health Department's strategic plan. Furthermore, the Board approved the new Statement of Work attached to this second Contract Agreement Extension/Renewal. Assistant County Attorney, Karin McDougal, has reviewed the second Agreement Extension/Renewal and SOW and determined that the terms are acceptable, and it meets the County's requirements for placement on the consent agenda. I recommend approval of this second Contract Agreement Extension/Renewal with Lolina, Inc. 0A)6°'.2 CIO CAAse rN# A-Ojend.ct 02 - a/ 8 /x)A‘ M.,005e2- BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Strategic Planning for DHS and Health DEPARTMENT: DHS/Health DATE: 1/5/2021 PERSON REQUESTING: Ryan Rose, Cron Warden, Mark Lawley, Jamie Ulrich Brief description of the problem/issue: In December we met with the BOCC to review the proposals for strategic planning initiatives for both Human Services and the Health Department. Both areas are using Latina Consulting as the vendor to help facilitate the process. The county has used Lolina in the past and is very satisfied with their work. We worked with Lolina and both departments to streamline the initial proposals and have been able to reduce the cost to a total for BOTH departments to a combined total of $48,120. Jamie and Mark have done a great job of reviewing the scope of works and we feel confident moving forward. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1. Approve the new SOW for both departments and allow therm to continue their strategic planning efforts. 2. Deny the request Recommendation We recommend proceeding with the updated S0W's for both departments. Both Jamie and Mark have reviewed the proposals and feel they meet their needs. Human Resources is reviewing the professional development plan for fiscal year 2021 and will work with all county departments on leadership training plan moving forward. By collaborating on these SCW's we were able to reduce the overall cost to the county by .435,000, Approve Schedule ecc adat:ion work Session Perry L. Buck Mike Freeman Scott K. James, Pro -tern Steve Moreno, Chair Lori Saine Other/Comments: CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT AND LOLINA, INC. This Agreement Extension/Renewal ("Renewal"), made and entered into this 25th day of January, 2021, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Health & Environment, hereinafter referred to as the "Department", and Lolina, Inc, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2020-2459, approved on August 10, 2020. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended on October 30, 2020, and the extended Agreement will end on January 31, 2021. • The parties agree to again extend the Agreement for an additional eleven -month period, which will begin February 1, 2021, and will end on December 31, 2021. • This Renewal, together with the Original Agreement and previous extension, constitute the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: o Attached Exhibit B - New Scope of Work dated December 28, 2020, for a total sum not to exceed $28,320 • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Kimberly A Boyd, RN, NP, ND Printed Name t�Ita- Signature BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Chair FEB 0 8 2021 Steve Moreno, ,2o.2 -D - a c 9 r� yuyp� A�.A! A �A is Task 1 Task 2 Task 3 Task 4 Additional COStS Where health makes progress. Exhibit B SCOPE OF WORK Weld County Department of Public Health and Environment Year 1 Implementation Support of 3 -Year Strategic Plan (2021-2023) December 28, 2020 Vendor: Lolina, Inc 4635 Gibbs Avenue Boulder, CO 8030' fz Contact: i C � Kimberly Boyd, RN, NP, ND 303-667-606'1 kim@lolina-health.com Communications Support a) Provide outline of and advise on development for WCDPHE Strategic Communication Plan (2021-2023) (8 -Hours) a N •s x sr. r „aW u:•r.: Implementation Support a) Develop Implementation Work Plan for WCDPHE Strategic Plan 2021-2023 (12 Hours) b) Guide recruitment of 3 Strategic Implementation Teams (8 Hours) c) Train and onboard 3 Strategic Implementation Teams (10 Hours) d) Provide monthly Zoom support for 3 Strategic Implementation Teams (72 Hours) at i Strengths -Based Development a) *Four (6) Team Development Workshops by Division or Team (18 Hours via Zoom or 36 Hours In -Person) b) *Two (2) Strengths -Based Leadership Development Workshop wl Mgr/Sups (6 Hours via Zoom or 12 Hours In -Person) c) Individual or team leadership coaching, if needed, for leadership development or optimizing team effectiveness (up to 20 hours) (*Could coordinate Team Workshops with DHS in person or via Zoom) y it sr �'_�:.,r_-%g'-a: jeniU`"v�:`k�ata�ge i :�...+^��l�U`t;.Et3a'�•]�L�."��.�ta' t �n'�t3 _ -�hss ti��9 a:`„3S ji -'!_Sf�k.o. - r w!•x''61�"��r 19th.+ cRcci.;� Employee Engagement a) Develop, disseminate and evaluate baseline workforce assessment w/ Employee Engagement Survey (24 Hours) b) Develop Employee Engagement Plan with interventions to improve Employee Engagement (16 Hours) c *Three (3) 66Leading Employee Engagement79 Workshops to train Mgr/Sups on assessment framework methods to optimize team employee engagement (18 - Hours) d) Train a point person/lead to manage Employee Engagement work into the future (12 Hours) (*Could coordinate Team Workshops with DHS in person or via Zoom) 34 Strengths Theme Sequence assessment codes ($45/ assessment X estimated 75 additional assessments needed ® est cost $3375) Hourly Rate ; $120/Hour (Includes: Additional staff support, mileage, meals & incidentals, and materials) Total MAXIMUM Project 23 Hours $28,320 8 Hours 90 Hours 44-66 Hours �y rl� s.. � . �� • R=te y r. - �: ...:.-a .�.��iSitF�f.i��A• 70 Hours s.7rk"'r.c Completed by December 31, 2021 N6w Contract Request Entity formation Entity Name LULI NA INC .,00036076 Entity ID* Contract Name* Contract ID LOUNA EXTENSION 2 OF AGREEMENT FOR PROFESSIONAL 4434 SERVICES Contract Status CTB REVIEW Contract Lead* TGEISER ❑ New Entity? Parent Contract I n Requires Board Approval YES Contract Lead Email Department Project # tgelser@co.weld.co.us Contract Description* LOLINA, INC. EXTENSION 2 Of AGREEMENT FOR PROFESSIONAL SERVICES 3 -YEAR STRATEGIC PLAN 2021-2023 IMPLEMENTATION PHASE Contract Description 2 Contract Type AGREEMENT Amount $28,320.00 Renewable* NO Automatic Renewal Crane IGA Department HEALTH Department Email CM -Health d>weldgov.com Department Head Email CM-Health- Dept'Head weld'egov.com Covrtty Attorney GENERAL COUNTY A I I URNEY EMAIL County Attorney Email CM- COUNTYA 1 I URNEYPWELDG OV.COM If this is a renewal enter previous Contract ID 4277 If this is of a MSA enter MSA Contract ID RequesC Agenda Due Date Date* 01/30/2021 02/03/2021 Will a work session with 6OCC be required?* HAD Does Contract require Purchasing Dept. to be included? NO Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Unease Contract Dates Effective Date 02/01./2021 Review Date* 11/01/2021 Renewal Date Termination Notice Period Committed Delivery Elate Expiration f3a e 12/31/2021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head ESTHER GES1C'K DH Approved Date 02/02/2021 Final Approval BOCC Approved C Signed Date C Agenda [date 02/0812021 Originator TGE€SER Contact Type Contact Email Finance Approver CONSENT Contact Phone 1 Purchasing Approved Cate 02/O2/2021 Hnance Approved Date 02/02;202' 1 Tyler Ref AG 020821 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Gate 02/02/2021 11,2 77 Memorandum TO: Mike Freeman, Chair Board of County Commissioners FROM: Mark Lawley, Deputy Director Department of Public Health & Environment DATE: November 23, 2020 SUBJECT: Contract Agreement Extension/Renewal of the Agreement for Professional Services with Lolina, Inc. For the Board's approval is a Contract Agreement Extension/Renewal between Kimberly Boyd of Lolina, Inc., and Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). The Weld County Department of Public Health and Environment entered into an Agreement for Professional Services with Lolina, Inc. on August 10, 2020, to develop a new three-year strategic plan for years 2021-2023. Both parties agree that it would be beneficial to extend this Agreement for a period of three months, now ending January 31, 2021, to provide adequate time to complete the strategic planning and development process, with no additional compensation to Lolina, Inc. This extension was created using the pre -approved, standardized Weld County Agreement Extension/Renewal and no changes were made. Assistant County Attorney, Karin McDougal, has reviewed this county -approved, standardized Agreement Extension/Renewal form and determined that the terms are acceptable, and it meets the County's requirements for placement on the consent agenda. The Board approved placement of this Contract Agreement Extension/Renewal on the Board's consent agenda via pass -around dated November 12, 2020. I recommend approval of this Contract Agreement Extension/Renewal with Lolina, Inc. C. -awl -se -J. �e.-"aidgit il/..3O1@O //3o/9-0 2a -2 154 1 N1-oa g.2 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT AND LOLINA, INC. 41-41 This Agreement Extension/Renewal ("Renewal"), made and entered into c.V...) day of aOV.3 2020, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Health & Environment, hereinafter referred to as the "Department", and Lolina, Inc, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2020-2459, approved on August 10, 2020. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on October 30, 2020. • The parties agree to extend the Original Agreement for an additional three-month period, which will begin October 31, 2020, and will end on January 31, 2021. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: None • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Chiberly A 8o yd, RN, NP, ND Printed Name Signature BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair ATTEST: Weld BY: NOV 3 40 2020 -W-dziwti Xido;tik. Deputy Clerk .t the Band ,20,26 - 02 c_on41-4a,c71- i.P # �rc7o Memorandum TO: Mike Freeman, Chair Board of County Commissioners FROM: Mark Lawley Deputy Director Department of Public Health & Environment DATE: August 3, 2020 SUBJECT: Agreement for Professional Services with Lolina, Inc. For the Board's approval is a Weld County Agreement for Professional Services between Kimberly Boyd of Lolina, Inc., and Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). The Weld County Department of Public Health and Environment is developing a new three-year strategic plan for years 2021-2023. WCDPHE staff solicited several proposals through an informal request for proposal process and received two proposals. After thorough vetting of the two proposals, the WCDPHE selected Lolina, Inc, the low bidder, who also has recent experience developing a strategic plan for the Weld County Department of Human Services. The contract amount to facilitate and guide WCDPHE through the strategic planning and writing process will not exceed $19,700. The time period begins upon full execution of this contract and ends October 30, 2020. Funding for the strategic planning process was budgeted in WCDPHE's 2020 department budget. This Agreement was created using the pre -approved, standardized Weld County Agreement for Professional Services and no changes were made, therefore this Agreement is eligible for placement on the Board's consent agenda. I recommend approval of this Agreement for Professional Services with Lolina, Inc. Gar,se.,171' 4ff.e.-1-44t- ©slio 7..© cc, t l -t L. O nbasti Coal 1 D 10`70 2020-2459 }fi_00, .2 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & LOLINA, INC. STRATEGIC PLAN FACILITATION & PREPARATION 441 THIS AGREEMENT is made and entered into this ( L day of Avi, 2020, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," on behalf of the Weld County Department of Public Health and Environment, and Lolina, Inc, a corporation, who whose address is 4835 Gibbs Avenue, Boulder, CO 80301, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below; and WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A which forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project described in Exhibit A. 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A. This contract may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Upon Contractor's successful completion of the Project, and County's acceptance of the same, County agrees to pay an amount no greater than $18,170 for the project and an optional $45 fee for each Strengths Theme Sequence Assessment Code for up to 34 participants, not to exceed $1,530, which is the amount set forth in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular Qoao-c99s9 reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty_ Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to County prior to the performance of any services under this Agreement. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 24. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 25. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 26. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 27. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E - Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibit A, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 2A- day of CONTRACTOR: LOLINA, INC. By:// Date Jul 29, 2020 Name: Kimberly A Boyd, RN NP, ND Title: President , 2020. WELD COUNTY,,: ATTEST: Weld County Clerk to the Board BY: ,.du4/1/ G ..Cido;&k. ai,e NI0dmvi cJc__, Deputy Clerk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair AUG 10 2020 ooao-�� Exhibit A eV, L LINA Where health makes progress. REVISED PROJECT QUOTE Weld County Department of Public Health and Environment Development of 3 -Year Strategic Plan (2021-2023) July 7, 2020 Vendor: Lolina, Inc 4835 Gibbs Avenue Boulder, CO 80301 Task 1 Contact: Kimberly Boyd, RN, NP, ND 303-667-6061 kim@lolina-health.com a) Meet twice (via teleconference or Zoom) with key contact(s) to ensure comprehensive understanding of scope, culture, history and overarching goals (2 -hours) b) Assimilate and crosswalk contributing documents (8 -hours) • Weld County Government Strategic Plan • Current WCDPHE Strategic Plan • Community Health Improvement Plan • Quality Improvement Plan • Workforce Development Plan • Community Health Assessment • BOCC Policy c) Prepare and facilitate 4 -hour, in -person Retreat with WCDPHE Executive Leadership Team (20 -hours) • Dialogue evaluating strengths, challenges and progress of current Strategic Plan • Dialogue evaluating the current mission, vision and guiding principles • Process and outcome visioning • CliftonStrengths Leadership Workshop • Training on Strategic Doing d) Prepare and facilitate 2 -hour, in -person Strategic Plan Kick -Off Meeting (8 -hours) e) Develop and disseminate SurveyMonkey survey for staff and partners, evaluate and prepare presentation (10 -hours) 58 Hours July 20, 2020 - August 20, 2020 0 cu, Lo LINA Where health makes progress. Task 2 Task 3 f) Prepare and facilitate two (2) X 2 -hour virtual or in - person meetings to engage and gather input from WCDPHE staff and community partners (10 hours) a) Assimilate all input to date then prepare and facilitate a 7 -hour, in -person WCDPHE Strategic Plan Retreat for Executive Leadership Team and key participants (24 -hours) b) Write Strategic Plan Workshop Summary (12 -hours) • Include discussion summaries • Include names, titles, and affiliation of participants a) P repare draft (20 -hours) P lan to include: • Revised Mission • Revised Vision • Revised Values/Guiding Principles • Alignment with Weld County Mission Statement • Alignment with Weld County BOCC Long -Term Priorities • Overarching Strategic Priorities, January 2021 - December 2023, reflective of Administration Recruitment and Retention Training/Education P ublic Relations IT Management Division Operations Administrative Operations Facilities P rogram Evaluation • Annual SMART goals and objectives • Identification of external trends, events, and factors impacting community and environmental health • Identification of external trends, events, and factors impacting WCDPHE • Identified key support functions to ensure efficiency, effectiveness and success • SWOT (Strengths, Weaknesses, Opportunities, Threats) • KISS (Programmatic Keep, Improve, Start, Stop) 36 Hours 20 Hours August 20, 2020 - September 4, 2020 September 4, 2020 - September 15, 2020 tu, L LINA Where health makes progress. Task 4 Additional Costs a) Partner with Graphic Designer to provide high quality, professional presentation of "WCDPHE 3 -Year Strategic Plan (2021-2023)" (24 -hours) b) Invite up to 3 revisions to incorporate staff and BOCC edits (20 -hours) c) Submit Final "WCDPHE 3 -Year Strategic Plan (2021- 2023)", incorporating staff edits 34 Strengths Theme Sequence assessment codes for Executive Leadership Team participants 44 Hours $45/ assessment Total MAXIMUM Project Hours = 158 *Hourly Rate = $115/Hour Includes: Additional Staff Support Mileage Meals & Incidentals Materials Total Project Quote = $18,170 (+ cost of Strengths Assessments dependent on number of participants) September 15, 2020 - October 30, 2020 Complete by October 30, 2020 Entity Name* LOLINA INC. Entity ID* 800036076 Contract Name* LOLINA EXTENSION OF AGREEMENT FOR PROFESSIONAL SERVICES Contract Status CTB REVIEW 11. New Entity? Contract. ID 4277 Contract Lead* TGEISER Contract Lead Email tgeiserg:co.yw=eld.co.us Contract Description* LOLINA, INC. EXTENSION OF AGREEMENT FOR PROFESSIONAL SERVICES 3 -YEAR STRATEGIC PLAN 2021-2023 Contract Description 2 Contract Type AGREEMENT Amount* 50.00 Renewable* NO Automatic Renewal NO Grant. NO IGA NO Department HEALTH Department Email CM -He a lthgwe I d'g ov. com Department Head Email CM-Health- DeptHeadgMeldg©v,com County Attorney GENERAL COUNT`( ATTORNEY EMAIL County Attorney Email CM- COUNTYAIIORNEY;WELDG OV.COM If this is a renewal enter previous Contract ID 3990 If this is part of a MSA enter MSA. Contract Iii Requested BOCC Agenda Date* 11;3012020 Parent Contract ID 3990 Requires Board Approval YES Department Project # Due Date 11126/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnE}ase Contract Da' Effective Date 10,,°3112020 Review Date* 0-L1512021 Renewal Date Termination Notice Period Committed Delivery Date. Expiration Date* O1,31/2021 Contact Information Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head ESTHER GESiCK DH Approved Date 11/30/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11/3012020 Originator TGEISER Contact Type Contact Email Finance Approver CONSENT Contact Phone 1 Purchasing Approved Date 11,'30„'2020 Finance Approved Date 11'30x2020 Tyler Ref # AG 113020 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Date 11;30,2020 Hello