HomeMy WebLinkAbout20213415.tiffRESOLUTION
RE: APPROVE SENATE BILL 290 (SB21-290) GRANT APPLICATION AND AUTHORIZE
CHAIR TO SIGN AND DEPARTMENT OF HUMAN SERVICES TO SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Senate Bill 290 (SB21-290) Grant
Application for a Hill N' Park Subdivision Senior Center and a Wheelchair Accessible Van for
Region's 60+ Ride Vendor from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, Area
Agency on Aging, to the Colorado Department of Human Services, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Senate Bill 290 (SB21-290) Grant Application for a Hill N' Park
Subdivision Senior Center and a Wheelchair Accessible Van for Region's 60+ Ride Vendor from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Area Agency on Aging, to the
Colorado Department of Human Services, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant application and Kelly Morrison, Department of Human Services, be, and hereby
is, authorized to submit electronically.
Cc'. I -IS Da AcT(ct)
2021-3415
HR0093
APPROVE SENATE BILL 290 (SB21-290) GRANT APPLICATION
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of December, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: do:4A)
C jelio tk.
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APP ci'D A
County :'ney
Date of signature: Ia-/S/21
oreno, Chair
Steve
Scott K. James, Pro-Tem
Perry L. Buck
ike Freeman
Lori Saine
2021-3415
HR0093
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
Cook -vac -I- rp11.5411
DATE: December 7, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Area Agency on Aging (AAA) Older Americans
Senate Bill 21-290 Grant Program Application
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Area Agency on Aging (AAA) Older Americans
Senate Bill 21-290 Grant Program Application. The Weld County Area Agency on Aging (AAA) is
requesting approval to apply for two project grants through the Senate Bill 21-290 grant application
process. If awarded, the grant funding would be used to build a new Hill N Park Senior Center, located in
Greeley, in partnership with Habitat for Humanity and Roche Construction, as well as purchase a new
wheelchair accessible van for our region's 60+ Ride vendor. The projected cost of the proposed projects
are as follows;
• Hill N Park Senior Center - Approximately $800,000.00.
• Wheelchair accessible van — Approximately $66,014.00 plus anticipated operating expenses of
$124,700.00 for a total cost of $190,714.00.
Minimal changes to the budget for both projects may be made prior to submission of the grant.
This application has been reviewed by Legal (K. McDougal).
This grant application must be submitted via online application by Monday, December 20, 2021.
I do not recommend a Work Session. I recommend approval of this Application, authorize the Chair to sign the
required signature page, and authorize AAA to submit the online application on behalf of the County.
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Approve Schedule
Recommendation Work Session
V► (&rnata-
Other/Comments;
Pass -Around Memorandum; December 7, 2021 — CMS ID 5427
I 211
Page 1
2021-3415 `
Karla Ford
From:
Sent:
To:
Subject:
Attachments:
Approve
Mike Freeman
Tuesday, December 7, 2021 7:15 PM
Karla Ford
Re: Please Reply: PA FOR ROUTING: AAA OA Grant App (CMS 5427)
image003 jpg; image001.jpg; 120721 AAA OA Grant App (CMS 5427).pdf
Sent from my iPhone
On Dec 7, 2021, at 6:32 PM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation.
Karla Ford .1,
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Heather Looney <hiooney@weldgov.com>
Sent: Tuesday, December 7, 2021 2:56 PM
To: Karla Ford <kford@weldgov.com>
Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us>; Bruce Barker
<bbarker@weldgov.com>; Chris D'Ovidio <cdovidio@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; Lennie Bottorff <bottorll@weldgov.com>
Subject: PA FOR ROUTING: MA OA Grant App (CMS 5427)
Good afternoon Karla,
Please see the attached PA approved for routing: AAA OA Grant App (CMS 5427)
Thank you!
Heather Looney
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
V (970) 400-6544
WELD COUNTY DEPARTMENT OF HUMAN SERVICES AREA AGENCY ON AGING
RFA#: RFP IHEA 2022000084
PROPOSAL FOR AREA AGENCY ON AGING (AAA) GRANT PROGRAM
315 NORTH llth AVENUE. BUILDING C
P.O. BOX 1805
GREELEY, CO 80632
1. Application Substance.
L Name of Area Agency on Aging.
Weld County Area Agency on Aging (AAA)
The Weld County Area Agency on Aging (AAA) is located within the Weld County Department of Human Services and
receives funding from the Federal Older Americans Act and the Older Coloradoans Fund to provide services to Weld County
seniors sixty (60) years and older. Our region is over four thousand (4,000) square miles and is a mixture of both urban and
rural communities. Weld County is home to thirty-two (32) incorporated municipalities, each with unique attributes. Almost
half of those municipalities are rural areas according to the US Census Bureau, as defined by having a population of two
thousand, five hundred (2,500) or less. The Weld County AAA serves all of Weld County older adults as funding allows.
ii. Purpose of the project including a project summary.
Weld County (AAA) is requesting SB290 funding to preserve and enhance the dignity and wellbeing of the County's senior
population by offering a center where older adults have a space to enjoy activities safely. We believe this project will increase
participation and diversity of the Hill N Park Senior Center, in Greeley Colorado, while decreasing isolation and eliminating
hazards presently found in the current center. The Hill N Park community has historically been one of the lowest
socioeconomic communities located in Weld County. Additionally, the Greeley Evans Transit system does not provide
access to public transportation in the Hill N Park community creating additional barriers for low-income individuals to access
resources. As a result, Hill N Park residents rely heavily upon resources available within their community. The AAA
provides access to congregate meals, in partnership with the senior center, as one strategy to ensure food security for some of
the most vulnerable seniors in Weld County. The goal of this project is to provide space for an assortment of vital programs
sought by the seniors, and to create a place where older adults may learn about and adopt new strategies for aging well. This
includes improving their physical and mental health and increasing their level of engagement in social activities and in their
community. The funding will be used to replace the dilapidated mobile home currently serving as the senior center in the
Hill N Park neighborhood with a safe, low -maintenance building. The Hill N Park Senior Center is in unincorporated Weld
County and according to the Colorado State Demographer's office, Hill N Park has a population of two thousand, three
hundred and seventy-seven (2,377) of which 86.49% identify as a minority' . Results from a Neighborhood Improvement
Survey completed by Root Policy Research in March of 2021 showed that of those that answered the survey, 13% reported
being below 185% Federal Poverty Level (FPL), and 73% of respondents reported the desire to age in place.2. The Senior
Center, currently a double -wide mobile home, was purchased in 1974, making this structure forty-seven (47) years old. The
U.S. Department of Housing and Urban Development (HUD) reports that manufactured homes built during that time period
have a life expectancy of thirty (30) to fifty-five (55) years; depending on how well they are maintained'. Although the
seniors take great pride in their center, their limited income has not allowed them to keep up with the extensive repairs and
required preventative maintenance. Currently, the members receive a grant of $2,000/year from the Weld County Board of
County Commissioners, generate additional funds by fundraising, hosting nominal events in the center at $25-$50/session.
Previously, the members wrote a grant proposal which has been awarded by the Greeley/Weld Senior Foundation to pay for
new ramps for their building.
Weld County AAA will partner with Greeley -Weld Habitat for Humanity and Roche Constructors Inc. to build the new
senior center. Habitat previously began work on revitalizing the Hill N Park area to include a new center, but the work was
never completed due to resources available, and time required to review land and deed details. Though this project did not
come to fruition, Habitat is now familiar with the Hill N Park area and the needs of the senior community making them the
obvious choice to partner with Weld County on this project. Habitat will provide project management, working directly with
Roche Constructors Inc. who will perform construction of the building. A Memorandum of Understanding (MOU) between
Weld County AAA, Greeley -Weld Habitat for Humanity, and Roche Constructors Inc. will be established outlining the
1 https://demography.dola.colorado.gov/
2 Hill N Park Neighborhood Improvement Survey March 2021 -Root Policy Research
https://mobilehomefriend.com/what-is-the-life-expectancy-of-a-mobile-home/
O0QI-3-4t5
requirements of the project. During monthly meetings with Greeley -Weld Habitat for Humanity, Weld County AAA will
monitor the project to ensure that the vision is being carried out according to the grant proposal description and budget.
iii. Describe how health, safety, and the well-being of older Coloradans will be addressed and/or impacted.
The current Senior Center is an old residential mobile home with uneven and sinking floors that create tripping hazards,
windows that no longer close all the way allowing outside elements indoors, a leaking roof, and a parking lot that floods. By
bringing a new facility to the Hill N Park senior community, it will immediately offer a safe environment for all older adults
who visit the center and allow for increased programming that would draw more interest and bring new members to the
center. Funding this center ensures that essential programs and services will be available to our "greatest generation" and
beyond. The group of existing volunteers, which make up the Board of Directors for the Hill N Park Senior Center, will
actively seek out and encourage the full participation of local seniors to promote healthy interpersonal and community
relationships and discourage feelings of isolation. Aging Coloradans near the new Hill N Park senior center will have the
opportunity to engage in therapeutic recreation to stay active and socialize to improve their health and quality of life as well
as maintaining a positive mental attitude and as much independence as possible.
iv. Describe the Impact of the project (i.e., increase in number of people serviced, increase in services provided,
sustainability plan of a project that provides a service).
The Senior Center is recognized by the Older Americans Act (OAA) as a community focal point and is known as one of the
most widely used services among America's older adults. Senior centers serve as an entry point to the aging network in a
particular area and can provide numerous supportive services to assist seniors to age in place4.
Compared with their peers, an older adult's regular participation at a senior center is shown to result in higher levels of
health, social interaction, and life fulfillments. With a new center, it would free up funding that is currently being spent on
building repairs and give them the ability to plan numerous other activities for current members to enjoy. It would also allow
more seniors to gather for meals through the Senior Nutrition Program, and reduce social isolation by enticing other seniors
to join. By increasing the availability of activities, the opportunity would be given to provide more supportive services such
as mental health and financial management programming, volunteer engagement opportunities, and social -emotional services
to name a few.
v. Describe how the organization is committed to equity, diversity, and inclusion.
Weld County Area Agency on Aging (AAA) is committed to equity, diversity, and inclusion as declared by the Older
Americans Act (OAA). The Act states that the older people of our Nation are entitled to equal opportunities. The Area
Agency on Aging (AAA) accepts donations for services provided to eligible persons, however, services will not be denied
based on an inability or choice to not donate. We provide services to eligible persons without regard to age, gender
identification, religion, race, ethnicity, sexual orientation, political belief, or disability.
A new senior center will provide the aging community with a place to share their voice in an environment with other
individuals from a multitude of cultures and backgrounds and have the opportunity to be supported by their peers as well as
maintain their individuality. Each individual will have fair treatment and access to the senior center opportunities.
Community engagement at the new senior center will promote the understanding and acceptance of the variations of the
members and finding value in each disposition.
vi. Describe how the outcomes of the project(s) will be measured.
To measure success, AAA will compare program participation levels and actual programming offered against the previous
year's participation levels and programs offered. Annually members are polled through a customer satisfaction survey, and
feedback is solicited from the individuals we serve.
vii. Describe the timeline for the project(s) to include start and end dates.
a) Project planning meetings will begin within thirty (30) days of grant award notice.
b) Project permits on site within one -hundred and twenty (120) days from grant award notice.
c) Project completion estimate will be five (5) to six (6) months from the date the permits are on site.
https://www.ncoa.org/article/get-the-facts-on-senior-centers
https://www.ncoa.org/article/get-the-facts-on-senior-centers
viii. Describe how this project will impact the diversity in the community or region.
As previously noted, over 80% of the Hill N Park population identifies as a minority, therefore, a new larger building will
allow for more seniors to participate in activities at the center, naturally increasing diversity in membership at the center
accordingly. The center participants will not be required to spend the largest part of their existing funding from Weld County
and other fundraising efforts on frequent repairs, allowing them to plan and pay for additional activities. The new Hill N Park
community senior center is projected to build on the values and strengths of all older Coloradans by bringing Weld County
seniors together in a wide variety of events and activities that will demonstrate each individual's history, identity, and culture.
These strategies will create a safe, healthy environment of inclusion, camaraderie, and fellowship combining different social
and ethnic backgrounds into one group where all individuals will be supported.
ix. Describe other options considered for this project(s), if any.
Other options for this project were not identified however, this project has been at the forefront of community planning
conversations for the past several years. The Greeley -Weld Habitat for Humanity had identified a need for this project during
their 2021 neighborhood improvement survey. While the survey was launched in alignment with Habitat's mission "helping
individuals and families achieve strength, stability, and self-reliance through affordable home ownership, the survey was
inclusive to address all community needs as identified by residents living in Hill N Park. After the survey was completed in
March 2021, Greeley -Weld Habitat for Humanity created a plan to develop a plot of land for the entire neighborhood
including a new senior center. At the time however, there were specific requirements regarding the designated land for the
new senior center which complicated construction details. Weld County attorneys have investigated potential areas of
concern related to the senior center and have concluded that the piece of land that the current center sits on, which is the same
land that will be used for the new building, is free from any of the challenges that previously prevented Greeley -Weld Habitat
for Humanity from completing the center and a local construction company has now committed to this project.
x. Provide a detailed budget of the overall project.
See attached budget included as Exhibit D.
xi. Identify alternatives to the funding level.
Although there is not an alternative source of funding for the entire amount necessary to build this center, Weld County
AAA is committed to this project and is committed to using a small amount of the American Rescue Plan Act funding we
are expecting to receive, toward this project, if necessary. Greeley -Weld Habitat for Humanity is heavily invested in
improving housing within the Hill N Park community. While their focus will include repairing housing for seniors to age in
place, to include building small homes designed for seniors, they are also a vested partner in the senior center initiative. The
invaluable partnership between AAA and Greeley -Weld Habitat for Humanity will be fully explored beyond construction
management to ensure this project is successful and the community at large is engaged.
xii. Include a prioritization of proposals that include multiple projects.
We are requesting funding for both a new senior center and an ADA accessible van. While wheelchair accessible
transportation is a considerable need in Weld County, due to the current state of the Hill N Park Senior Center, the center is
the top priority for Weld County AAA at this time.
xiii. If an AAA has a capital project(s) which involves a bidding process, include bids, if available; and
Weld County AAA is acting as the pass -through agency in this grant process and therefore the bidding process was not
necessary. Greeley -Weld Habitat for Humanity previously started this project after conducting a neighborhood improvement
survey. When the proposed project initially fell through, as described above, the manufacturing company which was
originally committed to the building project also terminated their obligation for the work when the land issues mentioned,
and scheduling constraints, made it too complex for them to continue. Greeley -Weld Habitat for Humanity has recently
secured a new relationship with Roche Constructors Inc. to build the center. The missing link to bring this center to fruition is
a committed funding source.
xiv. Identify possible subcontractors that will participate in the project(s).
Greeley -Weld Habitat for Humanity previously completed a neighborhood improvement survey that included plans for a new
center and has agreed to partner with Weld AAA for this project. Greeley -Weld Habitat for Humanity will provide the project
management and work with Roche Constructors Inc. to construct the building. A Memorandum of Understanding (MOU)
will be completed between Weld County AAA, Greeley -Weld Habitat for Humanity, and Roche Constructors Inc. to specify
the expectations and requirements of each party.
2. Cost.
i. List the requested amount(s) for each project(s). If more than one request is submitted, rank the priority of the
projects submitted.
Weld County AAA is requesting $800,000 as our first priority to complete the Hill N Park Senior Center building
construction and a total of $190,714 to purchase a van for 60+ Rides, our local transportation vendor, and cover operating
expenses for one (1) year as our second priority. The cost of the van is $66,014 and operating expenses total $124,700.
Operating costs include a full-time, trained driver, a part-time scheduler, insurance, maintenance, fuel, and program
overhead.
As previously stated, we are requesting funding for both a new senior center and an ADA accessible van. While wheelchair -
accessible transportation is a considerable need in Weld county, due to the current state of the Hill N Park Senior Center, the
center is the top priority for Weld County AAA at this time.
d) Project Priority One: $800,000 funding for the construction of a new senior center for the Hill N Park community.
e) Project Priority Two: $190,714 funding to purchase a new wheelchair accessible van for transportation services to meet the
needs of older Coloradans residing in Weld County.
ii. Attach a detailed and itemized budget for each project to include the following: administrative costs, indirect costs,
contractor itemized costs.
See attached budget included as Exhibit D.
a) For capital construction projects, the AAA shall request and require the contractor to be bonded and insured.
Both Greeley -Weld Habitat for Humanity and Roche Constructors Inc. are bonded and insured.
iii. Provide any additional funding sources that will be leveraged through the award received.
Weld County AAA, with the expected American Rescue Plan Act subsidy, will provide funding to assist with additional
furnishings not requested in this RFP.
3. Partnerships. List and describe the partnerships that will participate in the project(s) including any possible
subcontractors.
Greeley -Weld Habitat for Humanity will provide project management for the building construction. Greeley -Weld Habitat
for Humanity describes itself as, "Dedicated to eliminating substandard housing locally and worldwide through constructing,
rehabilitating, and preserving homes; by advocating for fair and just housing policies; and by providing training and access to
resources to help families improve their shelter conditions. Habitat for Humanity was founded on the conviction that every
man, woman, and child should have a simple, durable place to live in dignity and safety, and that decent shelter in decent
communities should be a matter of conscience and action for all'.
Roche Constructors, Inc. advertises that their focus is to establish and maintain relationships with clients that expect the job
to be done right. They promise to never compromise on service, and to be honest and fair when dealing with clients and to
always complete the job on time. Roche Constructors, Inc.'s mission is to be the most respected commercial general
contractor with a vision to do their best on every project'.
Solicitation Terms
WCDHS respectfully requests modification to the following two (2) documents:
1. Exhibit A: CDHS Personal Services Contract Template
a. Section 19.C., Governmental Immunity, addition to clearly state that this clause applies to public entities as
well.
2. Exhibit B: HIPAA Business Associate Agreement
a. Remove section 7, Limitation of Liability.
6 https://www.greeleyhabitat.org/about-us
7 https://rocheconstructors.com/about/
a
COLORADO
Department of Human Services
EXHIBIT D, FY22-FY23 PROJECT BUDGET
SB290 Grant Application
Project Budget
Organization Name: Hill N Park
Program Name: Hill N Park
Description of Work
Estimate
Testing & Surveying
$ 6,955.00
Demolition / Earthwork
$ 32,653.00
Paving: Asphalt & Concrete
$ 7,840.00
Utilities
$ 22,981.00
Landscaping / Fence
$ 17,593.00
Concrete
$ 42,215.00
Precast Concrete
$ -
Masonry & EIFS
$ 41,310.00
Steel
$ 26,432.00
Carpentry
$ 108,531.00
Damp / Waterproofing / Caulking
$ 7,085.00
Insulation / Fireproofing / Firestoping
$ 9,534.00
Roofing / Sheetmetal
$ 12,804.00
Skylights & Roof Accessories
$ -
Door / Frames / Hardware
$ 21,307.00
Overhead / Specialty Doors
$ -
Storefront / Glass / Glazing
$ 29,154.00
Drywall/ Acoustical
$ 42,300.00
Tile / Resilient / Carpet
$ 10,984.00
Paint & Wallcovering
$ 9,100.00
Specialties
$ 6,963.00
Equipment
$ -
Furnishings
$ -
Special Construction
$ -
Elevators & Conveying Systems
$ -
Fire Protection
$ -
Mechanical: Plumbing & HVAC
$ 64,641.00
Electrical
$ 50,800.00
Cost of Work Sub Total:
$ 571,182.00
General Conditions
$ 183,718.00
Permit and Plan Check Fees
$ -
Insurance and Builders Risk
$ 5,326.00
Payment & Performance Bonds
$ -
Overhead & Fee
$ 39,774.00
Project Total:
$ 800,000.00
WELD COUNTY DEPARTMENT OF HUMAN SERVICES AREA AGENCY ON AGING
RFA#: RFP IHEA 2022000084
PROPOSAL FOR AREA AGENCY ON AGING (AAA) GRANT PROGRAM
315 NORTH 11th AVENUE, BUILDING C
P.O. BOX 1805
GREELEY, CO 80632
1. Application Substance.
i. Name of Area Agency on Aging.
Weld County Area Agency on Aging (AAA)
The Weld County Area Agency on Aging (AAA) is located within the Weld County Department of Human Services and
receives funding from the Federal Older Americans Act and the Older Coloradoans Fund to provide services to Weld
County seniors sixty (60) years and older. Our region is over four thousand (4,000) square miles and is a mixture of both
urban and rural communities. Weld County is home to thirty-two (32) incorporated municipalities, each with its unique
attributes and charming appeal. Nearly half of those municipalities are rural according to the US Census Bureau as defined
by having a population of two thousand, five hundred (2,500) or less. The AAA serves all of Weld County older adults as
funding allows.
ii. Purpose of the project including a project summary.
Weld County AAA is requesting Senate Bill 21-290 funding to assist 60+ Ride, a 501(c) (3) nonprofit organization that
provides free transportation services to Weld County residents age sixty (60) years and older, with the purchase of an ADA
Accessible Van. This new van will increase 60+ Ride's service capacity by adding free wheelchair accessible
transportation to residents. 60+ Ride provides volunteer and staff driver transportation within Weld County but is currently
limited to ambulatory customers due to the lack of an ADA-accessible vehicle and related operations funding, as well as
the reliance on volunteers' personal vehicles. This wheelchair accessible vehicle will provide transportation for low to
moderate -income older adults who do not have access (or adequate access) to affordable wheelchair -accessible
transportation to and from medical and wellness appointments. 60+ Ride reports that for services requested of the
organization, wheelchair accessible vehicle transportation is the number one unmet need, therefore, a wheelchair accessible
van will fill this critical gap. In the Greeley/Evans area, the Greeley/Evans Transit (GET) system provides an invaluable
public transportation service, however, this option is not adequate to meet the needs of the frail population who do not have
the stamina to utilize its services, or those who live in areas not covered by the GET public transportation system.
The van would be driven by paid/trained staff and would be used to provide wheelchair -accessible transportation (free of
charge) predominantly within the Greeley -Evans area. Trips may be provided to residents of other rural areas of Weld
County as needed.
Weld County AAA will provide 60+ Ride with $66,014 in funding for this project in 2022 to purchase the van plus an
additional $124,700 for operating support for the van program for the first twelve (12) months of operation. Operating
costs include a full-time, trained driver, a part-time scheduler, insurance, maintenance, fuel, and program overhead.
iii. Describe how health, safety, and the well-being of older Coloradans will be addressed and/or impacted.
60+ Ride's free -ride program provides volunteer drivers and a staffed minivan to transport Weld County's aging
population (door through door) to medical appointments, grocery stores, financial and government institutions, social
events, houses of worship, and personal grooming appointments free of charge, regardless of income. Not only do these
services directly increase older adults' ability to maintain their health and independence through consistent accessibility to
medical care, but these same services reduce re -hospitalization, offer a way to increase nutrition quality through fresh food,
and decrease social isolation and the resulting depression. This translates into both quality of life for Weld County's
population of older Coloradans over the age of sixty (60) and the financial benefit of fewer people depending heavily on
governmental social services.
There are significant numbers of older adults with disabilities in Weld County without adequate access to transportation,
either because they cannot afford specialized transportation programs, because their health and stamina cannot
accommodate the lengthy process of utilizing paratransit services (e.g. a two-hour doctor appointment can take well over
six hours due to lengthy GET pick up windows), or because they live in isolated, rural communities where paratransit
services are not available. Each month, 60+ Ride turns away callers requesting wheelchair -accessible rides. The older
adult community which needs this service (and providers of services who might refer to this service) are aware we lack the
capacity to transport wheelchairs so many never initiate contact. With the addition of a new wheelchair accessible van,
60+ Ride will have the ability to notify the community of their upgraded service capacity and attract those individuals and
providers which they were previously unable to service.
In 2019 the North Front Range Metropolitan Planning Organization (NFRMPO) prepared an analysis' of aging adults in
Weld County and future trends and transportation needs. This analysis determined that between 2015 and 2045, Weld
County residents over the age of sixty (60) are expected to more than double, growing by 134% - from a current estimate
of approximately 60,000 residents to more than 120,000 residents. According to the American Community Survey 5 -year
estimates (2013-2017) 2, approximately forty percent (40%) of Greeley/Evans residents over the age of sixty-five (65)
reported having a disability, and between 25% and 58% of residents sixty-five (65) years old and older in the rural
communities of Weld County reported having a disability. The same survey also reported that three-point eight percent
(3.8%) or three thousand, seven hundred and ninety (3,790) households in Weld County do not own any vehicles.
60+ Ride provides services to all older adults aged sixty (60) and older regardless of race, ethnicity, or income. The target
population are the most vulnerable individuals who do not drive and who are not able to use public transportation because
of cost, accessibility, or lack of stamina. For instance, ninety percent (90%) of registered riders are women, and of those,
sixteen percent (16%) are Hispanic. Forty percent (40%) of all rides are for individuals needing transportation to dialysis
treatment appointments. Approximately ninety percent (90%) of all riders are living at or below fifty percent (50%) of the
Area Median Income of sixty-two thousand ($62,000) per year for a single person
In 2019, the last year of full operations before the pandemic, around seventy-five percent (75%) of the 8,521 rides provided
by 60+ Rides, were in the Greeley/Evans area. However, in recent years, 60+ Ride has actively expanded to other parts of
rural Weld County. In 2019, approximately forty (40) volunteers provided one thousand, two hundred and sixty-seven
(1,267) rides to one hundred and forty-six (146) riders in seventeen (17) rural communities. One of the organization's
2022 goals is to continue to expand capacity to provide free transportation services to the isolated, rural areas of Weld
County. They will achieve this by increasing their outreach efforts to recruit an additional twenty-five (25) volunteer
drivers in these areas.
iv. Describe the Impact of the project (i.e., increase in the number of people serviced, increase in services provided,
sustainability plan of a project that provides a service).
The purchase of an ADA-accessible van will allow 60+ Ride to provide transportation for individuals in wheelchairs and
will serve additional ambulatory riders in the rural areas of Weld County. The NFRMPO's 2017 Coordinated Plan
identified the need for transportation for older adults and individuals with disabilities within Weld County, especially
within the unincorporated areas. At present, GET is the only transportation provider in much of Weld County but serves
within a limited geographic area. A new wheelchair accessible vehicle would help bridge the gap in Weld County for
some of the most vulnerable populations, serving an entirely new and underserved demographic.
The measurable outcomes that 60+ Ride proposes to provide through this funding request will include:
• An estimated one hundred and fifty (150) older adults in Weld County requiring free accessible transportation will
be served annually with an estimated one thousand (1,000) trips per year (once Covid restrictions are over, and the
new program is fully operational).
• Ninety-five percent (95%) of these older adult riders utilizing the Accessible Van Program will report they have
maintained or improved their physical, emotional, and/or mental health and wellness by having scheduled, reliable
transportation to the hospital, medical & mental health appointments, grocery shopping, and nutrition
programs/meals.
• Ninety-five percent (95%) of older adult riders who request accessible services will receive transportation to
enroll in and maintain vital mainstream benefits to support their health, wellness, and housing independence (e.g.,
Supplemental Nutrition Assistance Program (SNAP), Medicare/Medicaid, housing assistance, AAA assistance,
etc.).
• Ninety-five percent (95%) of older adult riders who request accessible services will receive transportation to
personal and social events (senior centers, faith programs, community events, etc.) to reduce their social isolation
and connect them with other people and community support systems.
• One hundred percent (100%) of older adult riders receiving accessible transportation services will receive
guidance and referrals to community resources for older adults for services and information that they did not
previously know or understand how to access (e.g., AAA services, Catholic Charities Northern services, GET
Paratransit services, etc.).
The sustainability plan for this program will be to utilize Senate Bill 21-290 funding for the purchase of the van and the
first year of operational support. In year one of the new program, 60+ Ride will apply to CDOT, under the 5310 program,
for Federal Purchase Transit funding through the North Front Range Metropolitan Planning Organization (NFRMPO) to
cover operating support for years two (2) and three (3) of the new program. Operating costs applied for through the 5310
program funding for years two (2) and three (3) are projected to be $99,760 per year for a total funding request of
$199,520. The 5310 program requires a 20% local match of $49,880, in which 60+ Rides will apply for match funding to
the Weld Trust, a local charitable foundation with impact priorities addressing access to health/resources and housing
stability. Additionally, 60+ Ride has strong partnerships with the Next 50 Initiative and Daniels Fund for potential match
funding resources if necessary and is confident that they will be able to raise the annual match in addition to their other
fundraising efforts through grant -writing and other fundraising efforts. With the required 20% match, the total operating
support funding for years two (2) and three (3) is estimated to be $249,400 ($124,700 per year).
v. Describe how the organization is committed to equity, diversity, and inclusion.
Weld County Area Agency on Aging (AAA) is committed to equity, diversity, and inclusion as declared by the Older
Americans Act (OAA). The Act states the older people of our Nation are entitled to equal opportunities. The Area Agency
on Aging accepts donations for services provided to eligible persons, however, services will not be denied based on an
inability or choice to not donate. We acknowledge services to eligible persons without regard to age, gender identification,
religion, race, ethnicity, sexual orientation, political belief, or disability.
60+ Ride is committed to promoting equity, diversity, and inclusion in its employment practices, its volunteer and Board
member recruitment, and in providing transportation services to older adults in Weld County. 60+ Ride serves all older
adults (age 60+), regardless of race, color, religion, national origin, gender, age, sexual orientation, disability, or income.
The organization also strives for the Board representation to be made up of at least thirty percent (30%) of older adults to
ensure that the Board reflects the client population. Currently, fifty percent (50%) of the Board is represented by older
adults. At this time, 60+ Rides is unable to transport seniors who use wheelchairs as the organization depends on
volunteers to use their own vehicles, none of which are wheelchair accessible. 60+ Ride's reference individuals with
wheelchair accessibility needs to Greeley -Evans Paratransit or 1" Transit. The addition of the wheelchair -accessible van
will enable 60+ Ride to become fully inclusive of individuals with physical disabilities or limited mobility.
vi. Describe how the outcomes of the project(s) will be measured.
To measure success, Weld County AAA will compare overall participation levels against the previous twelve (12) month's
participation levels along with the number of rides specifically given utilizing the new ADA Accessible van. Also, 60+
Rides uses three (3) evaluation strategies to measure effectiveness: Formative Evaluation is conducted through interviews
and open-ended questionnaires. Administrative Evaluation, uses Intake forms and driver reports on each rider to provide
information concerning geographical location and demographics served. This data is analyzed to determine whether
various regions served are receiving sufficient information, that the number of existing volunteers meets the needs of
clients, and that the number of clients being served meets the program's estimates. Program Evaluation data is collected
from 60+ Ride's online scheduling and data collection system. Success is determined when the data indicates that clients'
needs are satisfactorily met, services provided have increased the rider's ability to remain independent, and if necessary,
adjust existing services to maximize that satisfaction level. Success is measured by geographical coverage in addition to
continued growth in unduplicated client and active volunteer numbers.
vii. Describe the timeline for the project(s) to include start and end dates.
According to state legislation SB290, funding will be received in early 2022 and the program will be implemented as
quickly as possible after the award is announced. The van will be ordered immediately through the same sources used for
CDOT purchases, and the recruiting of office and driving staff will commence concurrently. All other details, such as
insurance, marketing, and office equipment., will also be put in place promptly to coincide with the program launch date.
viii. Describe how this project will impact the diversity in the community or region.
60+ Ride is the only transportation provider for older adults providing free rides in the Greeley/Evans area, and in most of
the rural areas of Weld County, particularly in the northern, eastern, and Highway 85 corridor communities. In addition,
60+ Ride's services expand access to transportation for the most marginalized and underserved older adults: those living
with extremely limited incomes, lack of family support for transportation, high isolation and vulnerability, limited
mobility, and stamina, and in many cases cultural and language barriers. Further, many of these individuals live in small,
isolated, rural communities with very little access to transportation to services, shopping, and medical appointments. The
addition of an accessible van program will give 60+ Ride the capacity to offer both ambulatory and accessible
transportation services to our very vulnerable client population with the project having a significant impact on service
delivery and diversity in Weld County.
ix. Describe other options considered for this project(s), if any.
60+ Rides previously attempted to start this program, however without the funding for the vehicle and first -year's
operating costs they were not able to bring the project to fruition.
x. Provide a detailed budget of the overall project.
See attached budget included as Exhibit D.
xi. Identify alternatives to the funding level.
Currently, there are no alternatives to the funding level.
xii. Include a prioritization of proposals that include multiple projects.
We are requesting funding for both a new Senior Center and an ADA-accessible van with one (1) year of operating costs.
a) Project Priority One: $800,000 funding for the construction of a new senior center for the Hill N Park community.
b) Project Priority Two: $190,714 funding to purchase a new wheelchair accessible van for transportation services to
meet the needs of older Coloradans residing in Weld County.
While wheelchair -accessible transportation is a significant need in Weld county, due to the current state of the Hill N Park
Senior Center, the center is the top priority for Weld County AAA.
xiii. If an AAA has a capital project(s) which involves a bidding process, include bids, if available;
N/A
xiv. Identify possible subcontractors that will participate in the project(s).
Once awarded a Memorandum of Understanding (MOU) will be completed between Weld County AAA and 60+ Rides
detailing specifics of how the funds will be allocated. Weld County AAA will then pass the funding through to 60+ Rides
and the van will be purchased from Davey Coach and the commercial ADA conversion will be completed by Braun. These
are the companies used in the CDOT procurement process, satisfying Federal Transit requirements, and are also the
companies that provided the van estimate used in this application.
2. Cost.
i. List the requested amount(s) for each project(s). If more than one request is submitted, rank the priority of the
projects submitted.
Weld County AAA is requesting funding to purchase a van for 60+ Rides, our local transportation vendor, as well as cover
one year of operating expenses for a total of $190,714. The estimated cost of the van is $66,014 and estimated operating
expenses would be $124,700, which includes a full-time trained driver, a part-time scheduler, insurance, maintenance, fuel,
and program overhead.
As an additional project, Weld County AAA is also requesting $800,000 to construct the Hill N Park Senior Center
building along with the ADA-accessible van as noted above.
a) Project Priority One: $800,000 funding for the construction of a new senior center for the Hill N Park community.
b) Project Priority Two: $190,714 funding to purchase a new wheelchair accessible van for transportation services to
mee the needs of older Coloradans residing in Weld County.
While wheelchair -accessible transportation is a considerable need in Weld county, due to the current state of the Hill N
Park Senior Center, the center is the top priority for Weld County AAA at this time.
ii. Attach a detailed and itemized budget for each project to include the following: administrative costs, indirect
costs, contractor itemized costs.
See attached budget included as Exhibit D.
a. For capital construction projects, the AAA shall request and require the contractor to be bonded and
insured.
N/A
iii. Provide any additional funding sources that will be leveraged through the award received.
As previously stated, once awarded the initial funding in 2022, 60+ Ride will apply to CDOT, under the 5310 program,
for Federal Purchase Transit funding through the North Front Range Metropolitan Planning Organization (NFRMPO)
to cover operating support for years two (2) and three (3) of the new program. The 5310 program requires a 20% local
match in which 60+ Rides will apply for match funding to the Weld Trust, a local charitable foundation with impact
priorities addressing access to health/resources and housing stability. Additionally, 60+ Ride has strong partnerships
with the Next 50 Initiative and Daniels Fund for potential match funding resources if necessary and is confident that
they will be able to raise the annual match in addition to their other fundraising efforts through grant -writing and other
fundraising efforts.
3. Partnerships. AAA must answer or address the following questions or issues:
List and describe the partnerships that will participate in the project(s) including any possible subcontractors.
Weld County AAA currently partners with 60+ Rides to offer free transportation to ambulatory riders throughout Weld
County. 60+ Rides also partnered with us during the Public Health Emergency (PHE) to offer grocery delivery to our most
vulnerable and isolated residents. 60+ Rides' mission is to offer older adults the opportunity to maintain their physical,
emotional, and mental health while living independently.
Once awarded the funding for this project, Weld County AAA will pass along the money to 60+ Rides to purchase the van,
allowing them to start the wheelchair -accessible transportation program.
Solicitation Terms
WCDHS respectfully requests modification to the following two (2) documents:
1. Exhibit A: CDHS Personal Services Contract Template
a. Section 19.C., Governmental Immunity, addition to clearly state that this clause applies to public entities as
well.
2. Exhibit B: HIPAA Business Associate Agreement
a. Remove section 7, Limitation of Liability.
1 Demographic Trends Report prepared for 60+ Ride by: Alex Gordon, PTP, Transportation Planner/Mobility Coordinator, North Front
Range Metropolitan Planning Organization
'Sources cited: CDOT, DOLA, 2013-2017 American Community Survey 5 -year Estimates.
CDHS
COLORADO
Department of Human Services
EXHIBIT D, FY22 PROJECT BUDGET
SB290 Grant Application
Project Budget
Organization Name: 60+ Ride
Program Name: ADA Accessible Van Program
Income
Capital Purchase - ADA Accessible Minivan
Federal 5310 Grant -Operations
Total Income
Project Costs (Direct)
Capital Purchase - Minivan
Salaries (Drivers/PT Scheduler/Admin. Supervision
Benefits
Contract Services: Reporting requirements
Contract Services: Intake appointments
Van Insurance
Fuel cost
Vehicle Maintenance
Vehicle Registration
General supplies
Marketing to Clients & Community
Audit (full audit required as per federal requirments)
Scheduling Program Monthly Fee (25% of rides)
Driver Procurement (Hiring, training, background cks, etc.)
Office Overhead (Rent/Telephone/Equipment)
TOTAL FY22 ANNUAL COSTS
CAPITAL
OPERATING
SB290
SB290
Grant
Grant
Year One
Year One
$66,014
$124,700
$66,014 $124,700
$66,014
$73,500
$6,150
$1,400
$2,000
$2,000
$7,500
$1,000
$750
$1,500
$10,000
$8,000
$900
$2,100
$7,900
$66,014 $124,700
J - Signature Page
The Applicant must complete and submit the Signature Page along with the application.
Applicant Name
Weld County Department of Human Services
Applicant Address
315 North 11th Avenue, Building C, P.O. Box 1805,
Greeley, Colorado 80632
Applicant Contact Name
Kelly Morrison
Applicant Contact Email
kmorrison@weldgov.com
Applicant Contact Phone
(970) 400-6786
Does the Applicant have any perceived,
potential, or apparent conflicts of interest? If
so, please disclose them.
No
Is the Applicant a Service -Disabled Veteran
Owned Small Business pursuant to C.R.S. §24-
103-905?
No
Is the Applicant currently on any debarred list?
No
Name of person authorized to submit this
application
Kelly Morrison
Signature from an authorized individual.
Signatures may be physical or electronic as
by the Uniform Electronic,....,./.
Transactions Act. Some examples of
acceptable signatures are DocuSign, Adobe, or
scanned physical copies.
41-
Mt . C
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Steve Moreno, Chair DEC 1 5 20
Board of County Commissioners
Colorado Department of Human Services Solicitation Number: RFP IHEA 2022000084
Division of Contracts and Procurement Page 9 of 9
0001-3'415
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF HUMAN LO0003650
SERVICES
Contract Name* Contract ID
COLORADO DEPARTMENT OF HUMAN SERVICES (AAA OAA 5427
SB21-290 GRANT PROGRAM APPLICATION)
Contract Status
CTB REVIEW
Contract Lead*
HLOONEY
EY
❑ New Entity?
Parent Contract ID
Requires Board Approval
YES
Contract Lead Email Department Project #
hlooneyiveldgov.com:cobb
xxlk:veldgov.com
Contract Description*
CO DEPT OF HUMAN SERVICES: RFA# RFP IHEA 202000084: AREA AGENCY ON AGING (AAA) GRANT PROGRAM. TWO
PROJECTS ARE PROPOSED: HNP=$800,000 & 60+ VAN=5190,7 14 TOTAL GRANT $990,714. IF AWARDED, A CONTRACT WILL
BE EXECUTED W BUDGET & TERM DATES
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 12 9 2021.
Contract Type*
APPLICATION
Amount*
$ 990, 714.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 12 1 1;2021
12/15 2021
Department Email
CM-
HumanServices sweldgov.co
m
Department Head Email
CM-HumanServices-
DeptHead�� veldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EY' W E LDG
OV.COM
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept_ to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Review Date*
10 31,2022
Committed Delivery Date
Renewal Date
Expiration Dates
12/30/2022
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12:0712021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12,+15,2021
Originator
HLOONEY
Finance Approver
CHRIS D'O' 1DIO
Legal Counsel
KARIN MCDOUGAL
Finance Approved Date Legal Counsel Approved Date
12'10/2021 12/13:2021
Tyler Ref #
AG 121521
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