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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: November 23, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Amendment #1 to Memorandum of Understanding
(MOU) with Carol Freimark on Behalf of "Bags of
Love"
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Amendment #1 to Memorandum of Understanding
(MOU) with Carol Freimark on Behalf of "Bags of Love". The Department has entered into a
Memorandum of Understanding (MOU) with Carol Freimark on behalf of the "Bags of Love" project.
The 2021 MOU has been amended to correct he storage rental fee reimbursement from $300.00 to
$600.00 for the term of the MOU. "Bags of Love" provides age -appropriate toy(s), personal care items,
and a handmade blanket for child(ren) who have been removed from their home and placed into the
Department's custody by law enforcement and/or the Courts. The bags are free of charge to the
Department, however the Department will reimburse Carol Freimark on behalf of "Bags of Love", for the
monthly rental fees associated with the storage of the program inventory. The term of the Amendment
#1 to the MOU is January 1, 2021, through December 31, 2021.
I do not recommend a Work Session. I recommend approval of this Amendment and authorize Chair to
sign.
ADprove Schedule
Recommendation Work Session Other/Comments:
Perry L_ Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
/
Lori Saine
Pass -Around Memorandum; November 23, 2021 — CMS ID 5413 Page 1
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$ AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND BAGS OF LOVE
This Agreement Amendment, made and entered into 2 day of DQC Gf I Ili V 2021 by and
between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human
Services, hereinafter referred to as the "Department", and Bags of Love., hereinafter referred to as the "Contractor".
WHEREAS the parties entered into a Memorandum of Understanding to provide the children of Weld
County communities placed in Department custody, with supplies required to meet their immediate needs (the
"Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document
No. 2020-3897, approved on December 30, 2020.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with
the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference
herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on December 31, 2021.
• This Amendment, together with the Original Agreement, constitutes the entire understanding
between the parties. The following additional changes are hereby made to the current Agreement:
1. Amending Section 6 of Roles and Responsibilities of the Contractor to read as follows:
Submit an itemized invoice quarterly to Denise Suniga of the Department's Child Welfare Division, at
email address sunigadk(Z1weld o� v.com, for any rental fees associated with the storage of supplies for the
Bags of Love Program. Quarterly invoices must be accompanied with receipts documenting the monthly
rental fees paid by the Contractor. Reimbursement to the Contractor for rental fees shall not exceed
$600.00 for the term of the MOU.
2. Amending Section 5 of Roles and Responsibilities of the Department to read as follows:
Reimburse the Contractor quarterly based on an itemized invoice for rental fees associated to the storage
of supplies for the Bags of Love Program. Reimbursement by the Department for rental fees shall not
exceed $600.00 for the term of the MOU and shall be reimbursed with Child Welfare funding.
• All other terms and conditions of the Original Agreement remain unchanged.
c,ZOL7 3g97
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
All
We!
By:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Moreno, Chair DEC 2 2 2021
Carol Freimark
On behalf of Bags of Love
54074 Bobcat Street
Frederick, Colorado 80504
By: Carol Freimark (Nov 18, 202109:04 MST)
Carol Freimark
Date: Nov 18, 2021
New Contract Request
Entity Information
Entity Name* Entity ID * ❑ New Entity?
FREIMARK, CAROL 9,00040475
Contract Name * Contract ID Parent Contract ID
FREIMARK, CAROL - BAGS OF LOVE (AMENDMENT I TO 5413 20203897
2021 MEMORANDUM OF UNDERSTANDING)
Contract Lead* Requires Board Approval
Contract Status HLOONEY YES
CTB REVIEW
Contract Lead Email Department Project #
hlooney weldgov.com-cobb
xxIk'weldgov.com
Contract Description*
AMENDMENT 1 TO 2021 MEMORANDUM OF UNDERSTANDING TO REVISE THE REIMBURSEMENT AMOUNT. TERM ENDS
DECEMBER 31, 2021.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 12-2-2021,
Contract Type * Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 12.04/2021
12;082021
Amount* Department Email
$600.00 CM- Will a work session with 8OCC be required?*
HumanServices@weldgov.co NO
Renewable
m
NO Does Contract require Purchasing Dept_ to be included?
Department Head Email
Automatic Renewal CM-HumanServices-
De ptHeadreldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EY,-2WELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12132021
Final Approval
BOCC Approved
BOCC Signed Date
ROCC Agenda Date
12,'2212021
Originator
HLOONEY
Review Date *
14292,2421
Committed Delivery Date
Contact Type Contact Email
Renewal Date
Expiration Date*
12 3132421
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approver
CHRIS D'OVIDIO
Finance Approved Date
12 132421
Tyler Ref
AG 122221
Legal Counsel
CAITLIN PERRY
Legal Counsel Approved Date
12/171,2021
RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO
SIGN - CAROL FREIMARK, ON BEHALF OF BAGS OF LOVE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and
Carol Freimark, on behalf of Bags of Love, commencing January 1, 2021, and ending
December 31, 2021, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, and Carol Friemark, on behalf of Bags of Love, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of December, A.D., 2020.
ATTEST: �j.�2 1 G •.�C l�o:�
Weld County Clerk to the Board
Deputy Clerk to the Board
Kevin D. Ross
Date of signature:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Mike Freeman, Chair
Steve Moreno, Pro -Tern
EXCUSED
Scott K. James
Cc: HSJ
2020-3897
HR0092
Coinka c+ ID y31)
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 15, 2020
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Memorandum of Understanding (MOU) with Carol
Freimark on Behalf of "Bags of Love"
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU) with Carol
Freimark on Behalf of "Bags of Love". The Department has entered into a Memorandum of
Understanding (MOU) with Carol Freimark on behalf of the "Bags of Love" project. "Bags of Love"
provides age appropriate toy(s), personal care items, and a handmade blanket for child(ren) who have
been removed from their home and placed into the Department's custody by law enforcement and/or the
Courts. The bags are free of charge to the Department, however the Department will reimburse Carol
Freimark on behalf of "Bags of Love", for the monthly rental fees associated with the storage of the
program inventory. The rental fee reimbursement will not exceed $300.00 for the term of the MOU. The
term of this MOU is January 1, 2021, through December 31, 2021.
I do not recommend a Work Session. I recommend approval of this MOU and authorize Chair to sign.
Approve
Recommendation
Mike Freeman, Chair
Scott James
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Kevin Ross
Schedule Other/Comments:
Work Session
Pass -Around Memorandum; December 15, 2020 — CMS 4311
Page 1
2020-3897
H R0O9 D
MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY
DEPARTMENT OF HUMAN SERVICES AND CAROL FREIMARK ON BEHALF OF "BAGS OF LOVE"
THIS MEMORANDUM OF UNDERSTANDING is entered into this ?day ofJ 2020,
by and between the Board of County Commissioners, on behalf of the Weld County Department of
Human Services, hereinafter referred to as "Human Services," and Carol Freimark, on behalf of "Bags of
Love", hereinafter referred to as "Bags of Love".
WITNESSETH
WHEREAS, the purpose of "Bags of Love" was inspired by a growing need of the children of
Weld County communities who are displaced due to the poor choices of their parents or guardians; and
WHEREAS, these children are innocent victims who are in need; and
WHEREAS, "Bags of Love" are available to children with immediate needs and created through
donated items through the generosity of church members of Ft. Lupton, Dacono, Frederick and
Firestone; and
WHEREAS, Human Services has children who have been placed into their custody by law
enforcement and the courts because of safety and protection needs; and
WHEREAS, Human Services, on behalf of the children in their custody, appreciates the care and
generosity bestowed by "Bags of Love".
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained, the Parties agree as follows:
Term of this Memorandum of Understanding
This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning January 1,
2021 and shall end December 31, 2021.
Responsibilities of "Bags of Love"
1. Furnish Human Services with one bag, at no cost, for each child who has been removed from
their home by law enforcement or by the Courts and in the custody of Human Services. Each
bag will be filled with age appropriate toy(s), personal care items, and a handmade blanket.
2. Discuss with Human Services if there is a need for assistance in transporting the "Bags of Love"
at least once per month to Human Services' office location or if the "Bags of Love" will be
picked -up by Human Services at the "Bags of Love" location.
3. Maintain an available stock of "Bags of Love" inventory based on Human Services' projected
needs.
4. Meet with Human Services staff periodically to assess and/or discuss additional needs or
problems that may arise regarding the needs of children.
5. Ensure the quality and contents of each "Bags of Love", which are consistent with the safety and
protective needs of children and as approved by Human Services.
QOO-3$9 7
6. Submit an itemized invoice quarterly, accompanied by receipts noting payment of monthly
rental fees by Carol Freimark, on behalf of "Bags of Love", to Human Services' Child Welfare
Division Head for reimbursement of monthly rental fees associated with the storage of "Bags of
Love" program inventory. Reimbursement shall only be made to Carol Freimark, on behalf of
"Bags of Love", and shall not exceed a maximum of $300.00 for the term of the MOU.
Responsibilities of Human Services
1. Disburse each "Bags of Love" to children who are in foster or kinship care and ensure that only
one "Bags of Love" is provided to each child.
2. Provide "Bags of Love" with an annual estimate of inventory needs for bags.
3. Provide a quarterly report of inventory to "Bags of Love" to detail stock located at Human
Services with the specifically identifying the types of "Bags of Love" by age and gender.
4. Meet with "Bags of Love" to discuss needs, problems and other suggestions that may positively
affect the "Bags of Love" program.
5. Reimburse Carol Freimark, on behalf of "Bags of Love", for monthly rental fees associated with
storage of the "Bags of Love" program inventory. Reimbursement of rental fees shall not
exceed a maximum of $300.00 for the term of the MOU and shall be reimbursed through Child
Welfare funding.
Modifications. This Agreement may be modified in whole or in part upon approval of the signers.
Termination. This Agreement may be terminated by any of the signers upon thirty (30) days written
notice.
Entire Agreement/No Third -Party Beneficiary. This Memorandum of Understanding contains the entire
agreement and understanding between the parties to this Memorandum of Understanding and
supersedes any other agreements concerning the subject matter of this transaction, whether oral or
written. It is the express intention of the parties that any entity other than the undersigned parties
receiving services or benefits under this Memorandum of Understating shall be deemed an incidental
beneficiary only.
No Waiver of Immunity. No portion of this Memorandum of Understanding shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees may posses, nor shall any
portion of this Memorandum of Understanding be deemed to have created a duty of care that did not
previously exist with respect to any person not a party to this Memorandum of Understanding.
Severability. If any provision of this Memorandum of Understanding should be held to be invalid, illegal,
or unenforceable for any reason, the validity, legality, and enforceability of the remaining provisions shall
not in any way be affected or impaired thereby.
2
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
COUNTY:
ATTEST: { rd X0,0
Weld Co erko he oard
uty Clerk to the Board
191
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Mike Freeman, Chair
DEC 3 v 2020
Carol Freimark
On behalf of "Bags of Love"
5407 Bobcat Street
Frederick, Colorado 80504
CaiDi -ei n'ayir
By: Carol Freimark (Dec 11, 2020 14:06 MST)
Carol Freimark
Dec 11, 2020
Date:
aoso - 311
New Contract Request
Entity Information
Entity Name* Entity iD * ❑ New Entity?
FREIMARK, CAROL 00040475
Contract Name* Contract ID Parent Contract ID
CAROL FREIMARK - BAGS OF LOVE (MEMORANDUM OF 4311
UNDERSTANDING) * Requires Board Approval
Contract Lead e9 APPr
Contract Status APEGG YES
CTB REVIEW
Contract Lead Email Department Project #
apegg,weldgov.com cobbx
xlk''weldgov.com
Contract Description
NEW MOU. TERM: JANUARY 1, 2021 THROUGH DECEMBER 31,
2021
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 12,!] 7/2020.
Contract Type't
Department
Requested BOCC Agenda Due Date
AGREEMENT
HUMAN SERVICES
Date* 12 26: 2020
12 30=2020
Amount*
Department Email
$ 300.00
CM-
Will a work session with BOCC be required?*
HuranServices@weldgov.co
NO
Renewable't
NO
Does Contract require Purchasing Dept. to be included?
Department Head Email
Automatic Renewal
CM-HumanServices-
DeptHeadL°weldgo'v.com
Grant
County Attorney
GENERAL COUNTY
IGA
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EYC-WELDG
OV.COM
if this is a renewal enter previous Contract ID
if this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12162020
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
1230?2020
Originator
APEGG
Review Date
11:01;2021
Committed Delivery Date
Renewal Date
Expiration Date
12/312021
Contact Type Contact Email Contact Phone I Contact Phone 2
Purchasing Approved Date
Finance Approver
CHRIS D'OVIDIO
Finance Approved Date
12:1 7 2020
Tyler Ref #
AG 123020
Legal Counsel
GABE KALOUSEK
Legal Counsel Approved Date
1 2:1 72020
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