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Home My WebLink About20213111.tiffRESOLUTION RE: APPROVE ACKNOWLEDGEMENT LETTER AND STATEMENT OF WORK FOR COVID-19 IMMUNIZATION (ROUND 4) AND AUTHORIZE CHAIR PRO-TEM TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Acknowledgement Letter and a Statement of Work for COVID-19 Immunization (Round 4) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing August 23, 2021, and ending June 30, 2024, with further terms and conditions being as stated in said acknowledgement letter and statement of work, and WHEREAS, after review, the Board deems it advisable to approve said acknowledgement letter and statement of work, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Acknowledgement Letter and Statement of Work for COVI D-19 Immunization (Round 4) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair Pro -Tern be, and hereby is, authorized to sign said acknowledgement letter. C C : H L(TG) 12 /O2/x. 2021-3111 BC0054 HL0053 ACKNOWLEDGEMENT LETTER AND STATEMENT OF WORK FOR COVID-19 IMMUNIZATION (ROUND 4) PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of November, A.D., 2021, nunc pro tunc August 23, 2021. BOARD OF COUNTY COMMISSIONERS ��,��,,// WELD COUNTY, COLORADO ATTEST: �, G: JeidD•tk. EXCUSED Stev oreno, Chair Weld County Clerk to the Board BY: Deputy Clerk to the Board ames, Pem rry L/uck APPROVED AS TEXCUSED ike Freeman orney Lori Sai Date of signature: 2021-3111 BC0054 HL0053 9jn+rc+ TO *53T7 Memorandum TO: FROM: DATE: SUBJECT: Steve Moreno, Chair Board of County Commissioners Mark Lawley, Executive Director Department of Public Health & Environment November 1, 2021 COVID-19 Immunization #4 Purchase Order with CDPHE — Acknowledgment Letter For the Board's review and signature is an Acknowledgment Letter for COVID-19 Immunization Purchase Order #4 that is being requested by the Colorado Department of Public Health and Environment (CDPHE) to provide the Weld County Department of Public Health and Environment (WCDPHE) with additional funding for COVID-19 activities related to vaccinations. If the Board approves this additional funding opportunity, the Health Department will primarily expend the funds on COVID-19 staff performing vaccination activities through 2024. The remaining budget covers expenditures supplemental to these primary activities including, but not limited to, items such as supplies, small items of equipment, software, travel and training. This fourth round of COVID immunization funding is an expansion of COVID-19 vaccination activities funding that commenced in November of 2020. The period for the activities described in the statement of work allows for reimbursements backdating to August 23, 2021, and continuing through June 30, 2024, with funding not to exceed $494,659. Assistant Weld County Attorney, Karin McDougal, has reviewed this Acknowledgment Letter and the ancillary documents indicated in it and determined that its contents are acceptable. The Board approved placement of this Acknowledgment Letter on the Board's agenda via pass - around dated October 21, 2021. I recommend approval for the Chair to sign the Acknowledgment Letter to receive the 4th round of COVID immunization funding. 2021-3111 HL©o53 e)co o 5LI BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW RE: COVID-19 Immunization #4 Purchase Order with CDPHE — Acknowledgment Letter DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: October 21, 2021 PERSON REQUESTING: Mark Lawley, Executive Director Brief description of the problem/issue: For the Board's review and signature is an Acknowledgement Letter for COVID-19 Immunization Purchase Order #4 that is being requested by the Colorado Department of Public Health and Environment (CDPHE) to provide the Weld County Department of Public Health and Environment (WCDPHE) with additional funding for COVID-19 activities related to vaccinations. If the Board approves this additional funding opportunity, the Health Department will primarily expend the funds on COVID-19 staff performing vaccination activities through 2024. The remaining budget covers expenditures supplemental to these primary activities including, but not limited to, items such as supplies, small items of equipment, software, travel and training. This fourth round of COVID immunization funding is an expansion of COVID-19 vaccination activities funding that commenced in November of 2020. The period for the activities described in the statement of work allows for reimbursements backdating to August 23, 2021, and continuing through June 30, 2024, with funding not to exceed $494,659. Assistant Weld County Attorney, Karin McDougal, has reviewed this Acknowledgment Letter and the ancillary documents indicated in it and determined that its contents are acceptable. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Signing this Acknowledgment Letter will provide additional funding to Weld County for continuation of COVID- 19 vaccination activities that the county is currently performing and is anticipated to continue performing through the end of the grant period. The WCDPHE provides COVID-19 vaccination support to numerous organizations, businesses, residents, schools and long-term care facilities in Weld County. If signing this Acknowledgement Letter is not approved, WCDPHE may not receive additional external funding to provide COVID-19 vaccination activities in Weld County and these services may then become 100% county funded at some point during this pandemic. Recommendation: I recommend approval for the Chair to sign the Acknowledgement Letter to receive the 4th round of COVID immunization funding. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine vi A ernes c Karla Ford From: Sent: To: SuO si ct: Attachments: I approve Perry Buck Perry Buck Monday, October 25, 2021 12:38 PM Karla Ford Re: Please Reply - PASS -AROUND: Immunization COVID-19 Round 4 Post -Award Acknowledgement Letter image001 jpg; CDPHE COV IMM #4 SOW.pdf; Purchase Order Federal Provisions.docx; Weld Po 2022-3030.pdf; ACKNOWLEDGEMENT LETTER-WCDPHE with PO Fed Prov Link Removed.pdf; 2021-10-21 CDPHE COV 1MM M #4 Ack Ltr Pass Around.doc Sent from my iPhone On Oct 25, 2021, at 8:34 AM, Karla Ford <kford@weldgovoco> wrote: Do you approve recommendation? Karla Ford Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 ::970.330-7204:: kford@weldgov.coa: www.weldpov.com °o **please note my working hours are Monday -Thursday 7:0Oa.m.m5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tanya Geiser <tgeiser@weldgov.com> Sent: Thursday, October 21, 2021 5:59 PM To: Karla Ford <kford@weldgov.com> Cc: Mark Lawley <mlawleyweldgov.com> Subject: PASS -AROUND: Immunization COVID-19 Round 4 Post -Award Acknowledgement Letter Hello, Karla, For the Board's review and approval for placement on the agenda is a pass -around and Immunization COVtD-19 Round 4 Post -Award Acknowledgement Letter. If you have any questions, please let me know. Thank you! WELD COUNTY DEPARTMENT F PUBLIC HEALTH AND ENVIRONMENT 1555 North 1 7tAvenue. G,,eeI ye CO.0 31 . vw° ee.w idheaIth..or ACKNOWLEDGEMENT LETTER To: Heather Roth Organization Name: WELD COUNTY DEPT PUBLIC HEALTH & ENVIRONMENT Subject: Acknowledgement letter for COVID-Immunization Round 4 Dear Ms. Roth: This is to acknowledge that I have received, reviewed, and understand the requirements in the COVID-Immunization (Round 4), Scope of work, Allowability Roadmap and Purchase Order Federal Provisions. The federal funding received will be in support of the scope of work referenced herein and will be spent in accordance with the legislation and COVID-19 Programmatic Operational Guidance Scott K. James, Pro-Tem NOV 0 8 2021 Weld County Board of County Commissioners STATEMENT OF WORK These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Project Description: This project serves to address a health related issue for populations disproportionately affected by COVID-19 throughout Colorado Local Public Health Agencies (LPHA's) jurisdictions, by providing funding to implement strategies for greater equity and access to COVID-19 vaccine. This project consists of LPHA's promoting and providing COVID-19 immunization services throughout their justifications to populations disproportionately affected by COVID-19 over the next 36 months. II. Definitions: 1. ACIP: Advisory Committee on Immunization Practices 2. CDC: Centers for Disease Control and Prevention 3. CDPHE: Colorado Department of Public Health and Environment 4. CIIS: Colorado Immunization Information System 5. Communities of focus: Areas were COVID-19 vaccination coverage may be low and may include: a. Communities that have experienced disproportionately high rates of SARS-CoV-2 (the virus that causes COVID-19) infection and severe COVID-19 disease or death b. Communities that have high rates of underlying health conditions that place them at greater risk for severe COVID-19 disease (e.g., heart disease, lung disease, obesity, see CDC website for detailed list) c. Communities likely to experience barriers to accessing COVID-19 vaccination services (e.g., geographical barriers, health system barriers) d. Communities likely to have low acceptance of or confidence in COVID-19 vaccines e. Communities where COVID-19 mitigation measures (e.g., mask wearing, social distancing) have not been widely adopted f. Communities with historically low adult vaccination rates g. Communities with a history of mistrust in health authorities or the medical establishment h. Communities that are not well-known to health authorities or have not traditionally been the focus of immunization programs 6. Evidence -based: Conscientious use of current scientific evidence and clinical expertise. 7. Jurisdiction: Power or right of a legal or political agency to exercise its authority over a person, subject matter, or territory. 8. Populations disproportionately affected by COVID-19 include, but are not limited to: a. People in racial and ethnic minority groups: Non -Hispanic American Indian, Alaska Native, Non -Hispanic Black and Hispanic. b. People living in communities with high social vulnerability index (SVI). Interactive man, zoom in to see census tract level values. c. People living in rural communities d. People with disabilities e. People with who are homebound or isolated f. People who are underinsured or uninsured g. People who are immigrants and/or refugees h. People with transportation limitations 9. Quarters a. Quarter 1: July 1- September 30 b. Quarter 2: October 1 - December 31 c. Quarter 3: January 1 - March 31 d. Quarter 4: April 1 - June 30 10. TB: Tuberculosis 11. STI/HIV: Sexually Transmitted Infections/Human Immunodeficiency Virus 12. SVI: Social Vulnerability Index. The CDC and the Agency for Toxic Substances and Disease Registry (ATSDR) use U.S. Census data to determine the social vulnerability of every census tract. Census tracts are subdivisions of counties for which the Census collects statistical data. The CDC/ATSDR SVI ranks each tract on 15 social factors, including poverty, lack of vehicle access, and crowded housing, to calculate an overall measure to identify at -risk communities 13. WIC: The supplemental nutrition program for Women, Infants and Children. IV. Work Plan: Goal #1: Reduce vaccine -preventable diseases in Colorado by increasing or maintaining immunization coverage. Objective #1: No later than the expiration of the contract, the Contractor shall implement strategies to increase equity and access to COVID-19 immunizations in their jurisdiction. Primary Activity #1 The Contractor shall provide education and outreach for COVID-19 vaccination to communities of focus within their jurisdiction. Sub -Activities #1 1. The Contractor shall identify non -immunization focused programs within their agency that have community engagement programs, initiatives or reach into communities of focus. Examples of non -immunization programs are WIC, rural health, TB, STI/HIV. 2. The Contractor shall develop tailored outreach plan(s) with the identified programs using their insight to reach communities of focus. 3. The Contractor shall implement tailored outreach plan(s). 4. The Contractor shall operate mobile clinics, either independently or in collaboration with CDPHE, to increase COVID-19 vaccination in communities of focus. 5. The Contractor shall engage in existing community outreach activities to collaborate with other partners to improve education and outreach to prioritized communities of focus, including community based organizations and community health centers where applicable. Primary Activity #2 The Contractor shall provide education and outreach for COVID-19 vaccination to people disproportionately impacted by COVID-19 disease Sub -Activities #2 1. The Contractor shall implement education and outreach campaigns with other programs within their agency to increase acceptance of COVID-19 vaccination among racial and ethnic minority groups. 2. The Contractor shall provide subject matter expertise during community events promoting or educating about COVID-19 vaccination. Primary Activity #3 The Contractor shall provide education and outreach for COVID-19 vaccination for children within their jurisdiction. Sub -Activities #3 1. The Contractor shall provide immunizations for children aged 12-17 years. 2. The Contractor shall develop an outreach plan for children under 12 years of age. 3. The Contractor shall implement their outreach plan for children under 12 years once ACIP authorizes COVID-19 vaccine for their age group. Primary Activity #3 The Contractor shall prepare a budget. Sub -Activities #3 1. The Contractor shall revise the budget annually. Primary Activity #4 The Contractor shall prepare quarterly reports. Primary Activity #5 The Contractor shall participate in CDPHE led calls to receive up-to-date guidance on vaccines. Standards and Requirements 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The Contractor shall monitor documents and website content for updates and comply with all updates. 2. The Contractor shall comply with the requirements for participation in the national COVID-19 Vaccination Program as agreed to in the CDC COVID-19 Vaccination Program Provider Agreement found at the CDC websitehttps://www.cdc gov/vaccines/covid- I 9/vaccination-provider-support .html and within the online CIIS Resource Center located on the following website, https://www.ciisresources.com. The content of these websites are incorporated and made part of this contract by reference. 3. The Contractor shall comply with the ACIP recommendations for vaccine administration. This document is incorporated and made part of this contract by reference and is available on the following website: http://www.cdc.gov/vaccines/acip/index.html. 4. CDPHE will provide programmatic technical assistance, upon request. 5. CDPHE will provide an outreach plan template no later than ten (10) days after the execution of the purchase order. 6. The Contractor shall complete an electronic quarterly progress report. CDPHE will provide reporting requirements. 7. The budget shall cover the following time frame: a. The Contractor may begin charging costs against this purchase order upon the effective date of the purchase order. b. The Contractor may charge costs against this purchase order until the purchase order end date. c. The Contractor may spend down their entire purchase order amount before the end of the purchase order. However, work must continue throughout the entire term of the agreement. d. If the budget submitted does not cover the entire purchase order term, the Contractor shall indicate the term covered in their budget. 8. The Contractor shall utilize recommendations from State of Colorado Off -Site Vaccination Clinic Operational Playbook. This document is incorporated and made part of this contract by reference and is available on the following website: https://docs.google.com/document/d/ 13PXKz4OEAZKpm6gS W SpcHvbG7I ubs2RoaoYtOhYRecA/edit?usp=sharing. 9. The Contractor shall use Social Vulnerability Index Interactive map to target activities in their jurisdiction. This document is incorporated and made part of this contract by reference and is available on the following website: https://svi.cdc.gov/maro.html. 10. The Contractor shall refer clients to health care providers within their jurisdiction in instances that COVID-19 vaccine is not available at their agency. 11. The Contractor shall refer clients to health care providers outside of their jurisdiction in instances that COVID-19 vaccine is not available within their jurisdiction. 12. CDPHE will email the quarterly progress report form no later than 30 days before the completion due date. 13. The Contractor shall comply with allowability of expenditures as listed in the CDPHE Immunizations and Vaccines for COVID-19 Expense Allowability Roadmap. This document is incorporated and made part of this contract by reference and is available on the following website: https://drive.google.com/file/d/1- maer866aFahg OdtOhYKO8pB8 5kie/vi ew . 14. The Contractor shall use the CDPHE budget template for the COVID immunization project budget. CDPHE will provide the budget template no later than five (5) business days after contract execution. 15. If the Contractor is unable to attend the CDPHE led calls to receive up-to-date guidance on vaccines, the Contractor shall listen to the recording of the call(s). 16. The Contractor shall include complete demographic data when entering vaccination records into CIIS, including race and ethnicity of the vaccine recipient. 17. Education and outreach activities may include media campaigns. The Power the Comeback toolkit has vaccine media campaign resources that can be leveraged in local communities and can be found at the following website: https://drive.google.com/drive/folders/ 1 gort3EvemE2Fh6CdOSzoH 7 PgRih f -CH. Contractor, the report regarding Contractor, the shall include a had on the the Contractor, the report in CDPHE no later than 60 18. If CDPHE approved equipment is purchased by the Contractor shall answer the question in the quarterly Equipment productivity and benefit analysis. 19. If CDPHE approved equipment is purchased by the Contractor shall prepare a final report. The final report one -page summarization of the impact equipment purchase execution of the scope of work. 20. If the CDPHE approved equipment is purchased by Contractor shall prepare an equipment final inventory provided template. 21. CDPHE will provide equipment inventory to the Contractor days prior to the end date of the contract. Expected Results of Activity(s) 1. COVID-19 vaccines are promoted within the Contractor's jurisdiction. 2. COVID-19 vaccines are offered within the Contractor's jurisdiction. 3. COVID-19 vaccines are administered within the Contractor's jurisdiction. Measurement of Expected Results 1. Data contained in CIIS. 2. Number of COVID-19 vaccinations administered. 3. Data contained in quarterly progress reports. Completion Date Deliverables 1. The Contractor shall submit an acknowledgement of funding letter to the CDPHE Contract Monitor. No later than 45 days after execution of the contract. 2.The Contractor shall submit the budget via email to the Contract Monitor. No later than 45 days after execution of the contract. 3. The Contractor shall submit the outreach plan for children under 12 years of age via email to the CDPHE Contract Monitor. No later than October 29, 2021. 4.The Contractor shall submit the annual budget revision via email to the CDPHE Contract Monitor. No later than 30 days after the last day of Quarter 3, annually. 5. The Contractor shall submit the electronic quarterly progress report forms. No later than 30 days after the last day of each quarter and by the end term of the contract. 6. The Contractor shall submit immunization and demographic data for all COVID-19 immunizations administered by the Contractor to CIIS. No later than 72 hours following vaccine administration. 7. If the Contractor purchases CDPHE approved equipment, the Contractor shall submit the equipment final report via email to the CDPHE Contract Monitor. No later than the expiration date of the contract. 8. If the Contractor purchases CDPHE approved equipment, the Contractor shall submit the equipment final report via email to the CDPHE Contract Monitor. No later than 30 days after the end date of the contract. V. Additional Provisions - Invoicing To receive compensation under the Purchase Order, the Contractor shall submit a signed Monthly Invoice Form. The IMM Simplified Invoice template is accessible from the CDPHE COVID Fiscal website located at this link https://docs.600ule.com/spreadsheets/d/IEGBWI45CIEw0Nvi M6zeCuhAid0sXcialONAm970a1O/edit#gi d=75 1733208 the form is incorporated and made part of this SOW by reference. The IMM Simplified Invoice Form must be submitted no later than forty-five (45) calendar days after the end of the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget. Scan the completed and signed Invoice Form and supporting documentation into an electronic document. Email the Invoice form and general ledger supporting documentation to: your regional contract monitor, cdphe_contractmonitoring@state.co.us. Final billings under the Purchase Order must be received by the State within a reasonable time after the expiration or termination of the Purchase Order; but in any event no later than forty-five (45) calendar days from the effective expiration or termination date of the Purchase Order. Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included on all invoices as required by the funding source. The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless approved in writing by the appropriate federal agency. VI. Additional Provisions - Equipment and Capital requests The Contractor shall obtain CDPHE approval prior to the purchase or lease of capital equipment. Approved equipment shall be appended to the PO as Attachment A. 1. The Contractor, in accordance with the terms and conditions of this contract, shall perform and complete, in a timely and satisfactory manner, all activities described in the approved Scope of Work. 2. The Contractor shall submit a revised budget reflecting the approved equipment prior to any reimbursement request. 3. The Contractor is required to purchase or lease any equipment through a competitive process to ensure fair and reasonable pricing. Quotes shall be provided to CDPHE and reflect the most economical option to accomplish the scope of work. 4. The Contractor is required to provide proof of payment of equipment, prior to any reimbursement request. 5. The Contractor is required to provide proof of acceptance within the contract period, testing of equipment and equipment performance in accordance with manufacturer's specifications, prior to any reimbursement request. 6. For testing equipment, the Contractor is required to provide documentation of placement in a CLIA certified lab or a CLIA waiver on file prior to any reimbursement request. 7. The Contractor agrees to allow CDPHE to conduct site visits as determined necessary. 8. The Contractor is responsible for all repair and maintenance costs outside of manufacturer's warranty for the duration of the useful life of the equipment. 9. The Contractor and any of its employees are required to operate the equipment in accordance with the manufacturer's safety and operation instructions. 10. The Contractor shall repair or replace any equipment which is damaged, destroyed, lost, stolen, or involved in any other form of casualty. 11. The Contractor shall not charge any costs for equipment after the end of the contract period. 12. The Contractor agrees that equipment will be used in accordance with the project goals outlined in the scope of work. 13. The Contractor shall maintain property records for the duration of the award and at minimum three (3) years after final report which at a minimum include: a. a description of the property b. a serial number or other identification number c. the source of funding for the property (including the FAIN) d. who holds title e. the acquisition date f. cost of the property g. percentage of Federal participation in the project costs for the Federal award under which the property was acquired h. the location, use and condition of the property i. Any ultimate disposition data including the date of disposal and sale price of the property. 14. The Contractor will not sell, transfer or dispose of equipment for the entire term of the contract without the prior written authorization of CDPHE. 15. The Contractor is required to notify CDPHE during the contract period, if project goals change or if the Contractor is unable to utilize the equipment due to changes in business status, and must surrender the equipment to CDPHE for sale or reallocation to another organization. 16. The Contractor may request the release of any security interest or lien requirement after a period determined by CDPHE to allow complete ownership of equipment by the Contractor. 17. If approved equipment is purchased, the equipment final report shall include a one -page summarization of the impact equipment purchase had on the execution of the scope of work. 18. If approved equipment is purchased, the Contractor shall include in a description of productivity and benefit analysis of the equipment usage in the quarterly online surveys. 19. Capitalized equipment paid for with awards made by CDPHE will be reported back to CDPHE at the end of the contract term, at which time CDPHE will determine what is to be done with the equipment (ie. returned, kept, sold, etc). A final inventory report will be required within 30 days of award end date on a template to be provided by CDPHE. VI. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the CDPHE Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. VII. Resolution of Non -Compliance: The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the CDPHE Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order. STATE OF COLORADO Department of Public Health & Environment • RDER Number: PO,FHCA,202200003030 Date: 8/20/21 Description: COVID IMM#4 - Weld County Effective Date: 08/23/21 Ex, 'ration Date: 06/30/24 U YER Buyer: Email: ENDOR WELD COUNTY Public Health and Environment 1555 N 17TH AVE GREELEY, CO 80631 Contact: Terri McDaniel Phone: 970-336-7240 VENDOR INSTRUCTIONS XTENDED DESCRIPTION Page 1 of 1 *****IMPORTANT***** The order number and line number must appear on all invoices, packing slips, cartons, and correspondence. ILL TO OEPR-COVID, A-2 4300 Cherry Creek Drive South Denver, CO 80246 HIP TO OEPR-COVID, A-2 4300 Cherry Creek Drive South Denver, CO 80246 SHIPPING INSTRUCTIONS Delivery/Install Date: FOB: FOB Dest, Freight Prepaid This PO shall not exceed $494,659.00. This PO contains federal funds. The incorporated federal provisions apply to this purchase Line Item Commodity/Item Code ` Ui G1000 Description: COVID IMM#4 - Weld County 1 M QTY 0 nit Cost Total Cost 0.00 $494,659.00 MS Req. O Service From: 08/23/21 Service To: 06/30/24 TERMS AND CONDITIONS https://www.colorado.gov/osc/purchase-order-terms-conditions DOCUMENT TOTAL = S494.659.00 Federal Provisions - RFA-IP19-1901 Immunization and Vaccines for Children For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification. a. Subrecipient: Weld County Dept of Public Health & Environment b. Subrecipient DUNS number: 075757955 c. The Federal Award Identification Number (FAIN) is NH23IP922600. d. The Federal award date is 03/31/2021. e. The subaward period of performance start date is 08/23/2021 and end date is 06/30/2024. f. Federal Funds: Federal Budget Period Total Amount of Federal Funds Awarded Amount of Federal Funds Obligated to CDPHE 7/1/2019 - 6/30/2024 $494,659.00 $52,035,091.00 g. Federal award title of project or program: Immunization and Vaccines for Children. h. The name of the Federal awarding agency is: Department of Health and Human Services Centers for Disease Control and Prevention and the contact information for the awarding official is Wayne Woods kuvl@cdc.gov 770-488-2948; the name of the pass -through entity is the State of Colorado, Department of Public Health and Environment (CDPHE), and the contact information for the CDPHE official is Ms. Joy Moore, Interim Chief Financial Officer joy.moore@state.co.us 303-692-2966. i. The Catalog of Federal Domestic Assistance (CFDA) number is 93.268 and the grant name is Immunization and Vaccines for Children. j. This award is not for research & development. k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is required to provide matching funds, Section 8 of this Attachment applies. 1. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDPHE cost allocation plan. 2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements under the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing regulations as they currently exist and may hereafter be amended. Page 1 of 5 Ver. 23.03.20 3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its own responsibility to the Federal awarding agency, including identification of any required fmancial and performance reports, are stated in the Exhibits. 4) Subrecipient's approved indirect cost rate is as stated in the Exhibits. 5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for pass - through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of this Attachment. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. 8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDPHE regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: a. Office of Management and Budget Circulars and The Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, as applicable; b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40 U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"); c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans or Grants from the United States"). Page 1 of 5 Ver. 23.03.20 d. 42 U.S.C. 6101 et seq., 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination); e. the "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111 -12117,12131-12134,12141-12150,12161-12165,12181-12189,12201-12213 and 47 U.S.C. 225 and 47 U.S.C. 611); f. when applicable, the Contractor shall comply with the provisions of the "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (Common Rule); g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6062 of Public Law 110-252, including without limitation all data reporting requirements required there under. This Act is also referred to as FFATA. h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act of 1964, as amended. i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. j. where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). k. if the Federal award meets the defmition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into an agreement with a small business firm or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 1. the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. m. if applicable, comply with the mandatory standards and policies on energy efficiency contained within the State of Colorado's energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. 6201. n. the Contractor and all principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; the Contractor and all principals shall comply with all applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189) and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension; and, o. the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDPHE may provide Page 1 of 5 Ver. 23.03.20 written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDPHE may terminate the Contract in accordance with the provisions in the Contract. 16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's fmal reimbursement request. If the project has not been closed by the Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's failure to submit required documentation that CDPHE has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Page 1 of 5 Ver. 23.03.20 Contract Form Entity Information New Contract Request Entity Name* COLORADO DEPT OF PUBLIC HEALTH; ENVIRONMENT Entity ID* g.00001926 ❑ New Entity? Contract Name* Contract ID CDPHE COVID-1 9 IMMUNIZATION ?G4 PURCHASE ORDER - 5377 ACKNOWLEDGMENT LEI I ER Contract Status CTB REVIEW Contract Lead* KJAKUS-HOTCHKISS Contract Lead Email kjakus- hotch ki ss �weldgov.com Parent Contract ID Requires Board Approval YES Department Project If Contract Description' ACKNOWLEDGMENT LEI I ER FOR COVID-19 IMMUNIZATION ROUND 4 FUNDING VIA PURCHASE ORDER WITH CDPHE Contract Description 2 Contract Type GRANT Amount* $494,659.00 Renewable* NO Automatic Renewal NO Grant YES IGA NO Department HEALTH Department Email CM-Healthnreldgov.com Department Head Email CM-Health- DeptHeadveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY: WELDG OV.COM Requested BOCC Agenda Date* 11;08,2021 Due Date 11;04:2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Grant Deadline Date If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date 08;`23:`2021 Review Date* 03;'01 '01:2024 Renewal Date Termination Notice Period Committed Delivery Date Contact Information Contact Info Contact Name Purchasing Expiration Date* 06'30,2024 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head TANYA GEISER DH Approved Date 11;0„2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11 08,2021 Originator KJAKUS-HOTCHKISS Finance Approver CHRIS D'OVIDIO Legal Counsel KARIN MCDOLIGAL Finance Approved Date Legal Counsel Approved Date 1 1 04,`2021 11,^`05(2021 Tyler Ref # AG 110821 Hello