The URL can be used to link to this page

Browse Search

Home My WebLink About20212361.tiffRESOLUTION RE: APPROVE AMENDMENT #1 TO CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - NORTHERN COLORADO YOUTH FOR CHRIST, DBA REBALANCE WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #1 to the Child Protection Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Northern Colorado Youth for Christ, dba Rebalance, commencing June 1, 2021, and ending May 31, 2022, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #1 to the Child Protection Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Northern Colorado Youth for Christ, dba Rebalance, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of August, A.D., 2021, nunc pro tunc June 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d.,,drifet) G. JC.Cto•4. Weld County Clerk to the Board eputy Clerk to the Board APPR D AS o t •�'' ey Date of signature: ofd/i I /21 Steve Moreno, Chair Cc.t-LSD o≤/t3/2.1 2021-2361 HR0093 Ccsyr+rte -LA � 5o' L/ PRIVILF(WI) AND CONFIDENTIAL MEMORANDUM DATE: July 27, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment with Northern Colorado Youth for Christ, DBA Rebalance Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment with Northern Colorado Youth for Christ, DBA Rebalance. The Department entered into a Child Protection Agreement for services with Northern Colorado Youth for Christ, DBA Rebalance, identified as Tyler ID 2021-1564 on June 16, 2021. The Agreement is now being amended to add mentoring services and rates as reflected below. All other terms and conditions remain unchanged. Fees for Services Mental Health Services Rate $84.00 $55.00 Unit Type Hour Service Name Rebalance Hour Mentorinp, I do not recommend a Work Session. I recommend approval of this Agreement Amendment and authorize the Chair to sign. Approve Schedule Recommendation Work Session Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Other/Comments: Pass -Around Memorandum: July 27, 2021 CMS 5084 Page l 2021-2361 11412-00613 Karla Ford From: Sent: To: Subject: Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: isaine@weldgov.com, Website: www.co.weld.co.us In God We Trust Lori Saine Wednesday, July 28, 2021 11:26 AM Karla Ford RE: Please Reply - PA FOR ROUTING: CW Northern Colorado Youth For Christ Amend (CMS 5084) . Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Tuesday, July 27, 2021 4:12 PM To: Lori Saine <Isaine@weldgob.com> Subject: Please Reply - PA FOR ROUTING: CW Northern Colorado Youth For Christ Amend (CMS 5084). Importance: High Do you approve recommendation? Please advise, thanks! Karla Ford g Office Manager Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weld2ov.com:: www,weldgov,com **Please note my working hours are Monday -Thursday 7:OOa.rn.65:00p.m.** 1 By: AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND NORTHERN COLORADO YOUTH FOR CHRIST DBA REBALANCE 171 This Agreement Amendment, made and entered into day of 2021 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human rvices, hereinafter referred to as the "Department", and Northern Colorado Youth for Christ DBA Rebalance, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement to for Mental Health Services the "Original Agreement" identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-1564, approved on June 16, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2022. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Exhibit C, Scope of Services, is hereby amended as attached. 2. Exhibit D, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: Weld County Clerk to the Board WELD Cf)UNTY, COLORADO clA dorAdiv ..do;&k. COUNTY: BOARD OF COUNTY COMMISSIONERS Deputy Clerk to the Board Steve Moreno, Chair CONTRACTOR: AUG 0 4 2021 Northern Colorado Youth for Christ, DBA Rebalance 134 11th Avenue Greeley, Colorado 80631 By: Date: Jeffrey Neel (Jul 23, 2021 21:51 MDT) Jeff Neel, Executive Director Jul 23, 2021 EXHIBIT C SCOPE OF SERVICES Contractor will provide Mental Health Services, as referred by the Department. 1. Rebalance a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Trust -Based Relational Intervention (TBRI). ii. Roundtables. iii. Motivational Interviewing. iv. Group discussion. v. Mindfulness/Emotional Intelligence/Emotional Regulation. b. Anticipated Frequency of Services: i. Two (2) hours per session. One (1) or two (2) sessions may take place each week. c. Anticipated Duration of Services: i. Twelve (12) sessions. d. Goals of Services: i. Provide the client with opportunities for growth and change through experiential learning. ii. Provide and guide the treatment process for each client. iii. Assist each client in developing to their full potential while maximizing their strengths. iv. Challenge each client to think critically about their past, present and future. v. Assist each client in taking accountability for their choices and behaviors. vi. Give each client the skills they need to cope with the trauma they have experienced. vii. Assist in the prevention of future victimization. viii. Provide each client with the skills they need to lower the risk of their treatment domains. ix. Assist each clients' problem -solving skills as they encounter real life emotions during class curriculum. e. Outcomes of Services: i. Client will have increased control over their mood issues and dysregulation. ii. Client will have decreased levels of depression and anxiety. iii. Provide healing and block future damage to the physical damage to Hypothalamus and Pituitary glands similar to the impact of Traumatic Brain Injuries. iv. Prevent a reduced immune response. f. Target Population: i. Ages 11 to 19. ii. Male and female. g. Language: i. English h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. Contractor will not transport clients. 2. Mentoring 1 a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under th_s agreement: i. Provide high risk clients with the opportunity to build a strong, positive relationship with a caring adult. This addresses the youth's ability to build positive relationships, as well as, helping them stay away from negative peer associations (NPA). ii. Contractor will focus on the client's strengths such as art, sports, school, and music. Contractor will provide the client with new opportunities for pro -social activities, educational opportunities, and job/career opportunities while following the strengths - based model. iii. Using Cognitive -Behavioral Therapy (CBT) and Dialectical Behavior Therapy (DBT), contractor will help clients take accountability and responsibility for their negative decisions and aid them to think cognitively about how to make better decisions in the future. iv. By focusing on victim empathy/impact; "Thinking for a Change", contractor will help bring awareness to how the clients' decisions can have positively and negatively impact themselves, their families, and their communities. v. Using CBT, DBT, Thinking for a Change, and Victim Empathy, Contractor will help clients process through difficult decisions, circumstances and problems, and aid them to make the best decision for themselves, as well as, their families and communities. vi. Using, RCJ, Contractor will help clients use their gifts, talents, skills, and passions to restore the community and make their community a positive place to live in. vii. Contractor will work closely with the entire team including Probation officer, outside therapists, teachers, employers, and family/pro-social peers, and supports to ensure that each client thrives in the program, and then for years after the program. viii. Contractor will be an advocate for each client within the community, schools, employers, and within the courts. b. Anticipated Frequency of Services: i. Low — up to four (4) hours face-to-face per month 1. One-on-one meetings focused on relationship building, problem solving difficult decisions and circumstances, life skills, soft skills, and check -ins surrounding education, employment, family, and relationships. 2. May also include time spent Community Review Board Meetings, staffmgs, and other group meetings. ii. Medium — Up to eight (8) hours face-to-face per month 1. All areas covered under the "low" category. 2. With an additional focus on pro -social activities, educational advocacy and help, employment advocacy and help, and RCJ work. ;iii. High — Up to 12 hours face-to-face per month 1. All areas covered under the "low" and "medium" categories. 2. With an additional focus on relationship and strengths building, and more direct one-on-one time. 3. Includes multiple check -ins throughout each week for encouragement, motivation, and processing difficulties. c. Anticipated Duration of Services: i. As needed. d. Goals of Services: i. Teach clients how to build trusting relationships with adults. ii. Teach clients how to take accountability for behaviors iii. Help clients process difficult decisions e. Outcomes of Services: i. Clients will be positive members of their community. 2 ii. Clients will use empathy. iii. Clients will enhance their personal strengths. f. Target Population: i. Youth ages 11-19. g. Language: i. English h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. Contractor will not transport clients. Terms 1. Contractor will respond to the Quality Assurance Team (HS-CWQualitvAssurance(a,weldgov.com within three (3) business days regarding the ability to accept the received referral. 2. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Quality Assurance Team HS- CWQualitvAssuranceAweldgov.com. 3. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit D, Rate Schedule, then Contractor understands that the Department will not reimburse for "no shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the part of case participants who cancel without 24 hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharged client from services. Contractor must inform the caseworker and the Quality Assurance Team HS-CWQualitvAssurance(aweldgov.com. 4. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Quality Assurance Team HS-CWQualitvAssuranceAweldgov.com immediately via email, to discuss service continuation. 5. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 6. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 3 7. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department 8. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Quality Assurance Team. Any changes to visitation referrals will be approved by the caseworker, their supervisor, or the Family Support and Visitation Center. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 9. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Quality Assurance Team, and the Contractor obtains the Facilitator's Signature on the Client Verification Form (if in person) at the time of the meeting and participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the Client Verification Form. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone, if approved by the Department. 10. Contractor will notify the Quality Assurance Team HS-CWQualitvAssurance(&,weld2ov.com of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Departnent clients. 4 EXHIBIT D RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2022. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Mental Health Services Rate Unit Type Service Name $84.00 Hour Rebalance $55.00 Hour Mentoring 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement, Client Verification Form, other supporting documentation, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 60 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 60 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. For one-time services, proof of services rendered shall be receipt of a Client Verification Form and the completed product. For Monitored Sobriety services, proof of services rendered shall be the test result. Contract Form New Contract Request Entity Information Entity Name* NORTHERN COLORADO YOUTH FOR CHRIST Entity ID* @O0023819 Contract Name* Contract ID NORTHERN COLORADO YOUTH FOR CHRIST (CHILD 5084 PROTECTION AGREEMENT AMENDMENT) Contract Status CTB REVIEW Contract Lead* COBBXXLK New Entity? Parent Contract ID 20211564 Requires Board Approval YES Contract Lead Email Department Project # cobbxxIkrco.weld.co.us Contract Description* AMENDMENT TO THE CHILD PROTECTION AGREEMENT POST -BID PROVIDER BID# B2100042 TERM: 611 21-5 31 22. AMENDMENT TO ADD MENTORING SERVICES RATES. Contract Description 2 PA IS BEING ROUTED THROUGH THE NORMAL PROCESS ETA TO GTE. 07,`29, 21. Contract Type* AMENDMENT Amount * $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co m Department Head Email CM-HumanServices- DeptHead@sveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYAIIORNEY:eWELDG OV. C:OM Requested BOCC Agenda Date* 08 11 2021 Due Date 08 07 2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 04 01 2022 Renewal Date Termination Notice Period Contact Information Contact Info Committed Delivery Date Contact Name Contact Type Contact Email Purchasing Expiration Date 05 31,`2022 Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRIC:H DH Approved Date 07,'26 +2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 08/04/2021 Originator COBBXXLK Finance Approver CHRIS D'OV'IDIO Legal Counsel GABE KALOUSEK Finance Approved Date Legal Counsel Approved Date 07/28; 2021 07,28,,`2021 Tyler Ref AG 080421 Hello