HomeMy WebLinkAbout20211573.tiffRESOLUTION
RE: APPROVE STATEMENT OF WORK FOR WASTE TIRE INSPECTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Work for the Waste Tire
Inspection Program from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, to the Colorado Department of Public Health and Environment, commencing July 1,
2021, and ending June 30, 2022, with further terms and conditions being as stated in said
statement of work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Work for the Waste Tire Inspection Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Public Health and Environment, to the Colorado
Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement of work.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of June, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: .144.402940a jek:,,h
Weld County Clerk to the Board
BY: • tiCtA lO IZk
APP
Deputy Clerk to the Board
ounty At :rney
Date of signature: LP(
131 Z1
Steve M. eno, Chair
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07/07/21
2021-1573
HL0053
ct (18'51
Memorandum
TO: Steve Moreno, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: June 9, 2021
SUBJECT: Statement of Work for the FY21-22 Waste
Tire Inspection Program with CDPHE
For the Board's approval is a statement of work between the Colorado Department of Public Health
and Environment (CDPf-IE) and the Weld County Department of Public Health and Environment
(WCDPHE) for the waste tire inspection program.
Waste tires are known to be a fire risk and can harbor vectors of mosquito -borne diseases such as
West Nile virus. The Health Department has assisted the CDPHE for the past three years with their
efforts to assure the waste tire industry complies with the Solid Waste Act and Regulations within
Weld County. If the Board approves this statement of work, a purchase order will be issued to
WCDPHE and we will be eligible for reimbursement of staffs' wages, fringe benefits, travel costs,
materials and supplies, other direct costs, and indirect costs, for the provision of waste tire
generator/hauler inspections, complaint response, education/outreach, and registration of new
generators/haulers on CDPHE's behalf. While the Heatlh Department would assist with any
enforcement issues that arise, CDPHE would have primary responsibility for any enforcement
actions.
Currently the waste tire program work is assigned to an existing Environmental Health Specialist
and is projected to take less than a day a week. No new FTE will be required to perform these
tasks. All training is provided by CDPHE, and recordkeeping is electronic, with templates
provided by CDPHE.
The period of performance for the statement of work is July 1, 2021, to June 30, 2022, and provides
a budget of $8,882.
Assistant Weld County Attorney, Karin McDougal, has reviewed this statement of work and has
no objections or concerns.
The Board approved placement of this statement of work on the Board's agenda via pass -around
dated May 25, 2021.
I recommend approval of this Statement of Work for the FY21-22 Waste Tire Inspection Program
with CDPHE.
2021-1573
rl l_OO53
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Statement of Work for the FY21-22 Waste Tire Inspection Program with CDPHE
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Mark Lawley, Executive Director
DATE: May 25, 2021
Brief description of the problem/issue:
For the Board's review and approval is a statement of work between Colorado Department of Public Health
and Environment (CDPHE) and the Weld County Department of Public Health and Environment (WCDPHE) for
the waste tire inspection program.
Waste tires are known to be a fire risk and can harbor vectors of mosquito -borne diseases such as West Nile
virus. The Health Department has assisted the CDPHE for the past three years with their efforts to assure the
waste tire industry complies with the Solid Waste Act and Regulations within Weld County. If the Board
approves this statement of work, a purchase order will be issued to WCDPHE and we will be eligible for
reimbursement of staffs' wages, fringe benefits, travel costs, materials and supplies, other direct costs, and
indirect costs, for the provision of waste tire generator/hauler inspections, complaint response,
education/outreach, and registration of new generators/haulers on CDPHE's behalf. While the Heatlh
Department would assist with any enforcement issues that arise, CDPHE would have primary responsibility for
any enforcement actions.
Currently the waste tire program work is assigned to an existing Environmental Health Specialist and is
projected to take less than a day a week. No new FTE will be required to perform these tasks. All training is
provided by CDPHE, and recordkeeping is electronic, with templates provided by CDPHE.
The period of performance for the statement of work is July 1, 2021, to June 30, 2022, and provides a budget
of $8,882.
Assistant Weld County Attorney, Karin McDougal, has reviewed this statement of work and has no objections
or concerns.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Continuation of the program would decrease environmental and health risks for the citizens of Weld County.
The projected workload would generate a reimbursement of up to $8,882 annually while providing WCDPHE
first-hand knowledge of the waste tire problems in our county.
The Board could decide to forego participation in this program as assisting with it is not mandated.
Recommendation: I recommend approval of this statement of work for the waste tire inspection program with
CDPHE.
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Approve
Recommendation Work Session Other/Comments:
Schedule
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JetylA
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17th Avenue, Greeley, CO 80631 www.weldhealth.org
STATEMENT OF WORK
I. Project Description:
This project serves to assist the Colorado Department of Public Health and Environment
(CDPHE) and the citizens of Colorado with improving the Colorado waste tire industry's
compliance with the Solid Waste Act and Regulations. Waste tires are a fire risk and can
harbor mosquito -borne diseases if not managed properly. Increasing waste tire compliance
in Colorado decreases environmental and health risks associated with improperly managed
waste tires for Colorado residents.
II. Definitions:
1. CDPHE Colorado Department of Public Health and Environment
2. HMWMD Hazardous Materials and Waste Management Division of CDPHE
3. PM Project Manager
4. Potential Illegal Waste A waste tire site that has not been determined as in compliance with the Solid
Tire Site Waste Act and Regulations.
5. Solid Waste Act and
Regulations
Solid Wastes Disposal Sites and Facilities Act, C.R.S. § 30-20-100.5 et. seq.,
Strategies for Waste Tires, C.R.S. 30-20-1401 et. seq., and the Regulations
Pertaining to Solid Waste Sites and Facilities, 6 CCR 1007-2.
6. Technical Assistance Outreach and education for registered and unregistered waste tire generators,
waste tire haulers, waste tire grant recipients, potential illegal waste tires sites,
governmental employees and the general public on proper waste tire
management and the Solid Waste Act and Regulations.
7. Waste Tire Generator Any person who generates waste tires (C.R.S. § 30-20-140.2). The term
includes new tire retailers, used tire retailers, automobile dealers, automobile
dismantlers, public and private vehicle maintenance shops, garages, service
stations, car care centers, automotive fleet centers, local government fleet
operators, and rental fleet operators.
8. Waste Tire Hauler
9. WT -1
10. WT -2
Health Administration
Vital Records
Tele: 970-304-6410
Fax: 970-304-6412
Any person who transports ten (10) or more waste tires in any one load.
Waste Tire Certificate of Registration. A form used to register waste tire
generators and waste tire haulers in the HMWMD Waste Tire Registration
Database.
The Uniform Waste Tire Manifest. A required form used when transporting
waste tires within Colorado. Tire haulers and tire collection facilities are
responsible for completing Form WT -2s and maintaining them for a period of
three (3) years.
Public Health &
Clinical Services
Tele: 970-304-6420
Fax: 970-304-6416
Environmental Health
Services
Tele: 970-304-6415
Fax: 970-304-6411
Communication,
Education & Planning
Tele: 970-304-6470
Fax: 970-304-6452
PubllcHealth
III. Work Plan:
Goal #1: To decrease the number of potential illegal waste tire sites to provide a safe and healthy environment for Colorado
citizens.
Objective #1: No later than the expiration date of the contract, the Contractor shall increase waste tire compliance with the
Solid Waste Act and Regulations in the Contractor's jurisdiction.
1. The Contractor shall conduct inspections and provide technical assistance within the
Primary Activity #1
Contractor's jurisdiction.
1. The Contractor shall attend CDPHE Solid Waste Act and Regulations trainings.
2. The Contractor shall inspect registered waste tire generators.
3. The Contractor shall provide technical assistance to register unregistered waste tire
generators.
4. The Contractor shall inspect registered waste tire haulers.
5. The Contractor shall provide technical assistance to register unregistered waste tire
haulers.
6. The Contractor shall inspect potential illegal waste tire sites.
7. The Contractor shall conduct follow-up inspections when a compliance issue is
identified, and when deficiencies require further assistance or disciplinary action.
8. The Contractor shall complete inspection checklists.
9. The Contractor shall complete waste tire inspection assignments and research projects as
assigned by the CDPHE staff. These assignments may include, at a minimum:
a. addressing citizens' complaints
b. reviews involving waste tire grant recipients
Sub -Activities #1
10. The Contractor shall follow up on complaints, assignments, and research projects within
15 business days of a notification by CDPHE.
11. The Contractor shall work with the CDPHE staff to develop a monthly inspection
schedule.
12. The Contractor shall accompany CDPHE staff on inspections within the Contractor's
jurisdiction upon the request of CDPHE.
13. The CDPHE staff will provide the Contractor a minimum notification of five (5)
business days prior to the inspection.
14. The Contractor shall request inspection assistance from the CDPHE staff with a
minimum notification of five (5) business days prior to the inspection.
15. The Contractor shall provide the monthly inspection progress report to the CDPHE PM.
16. The Contractor shall provide the annual inspection progress report to the CDPHE PM.
17. The Contractor shall provide the monthly inspection checklists to the CDPHE PM.
18. The Contractor shall provide completed Certificates of Registration (Form WT -1) forms
to the CDPHE PM.
Primary Activity #2
1. The Contractor shall participate in waste tire functions.
1. The Contractor shall provide waste tire management education within the Contractor's
jurisdiction.
2. The Contractor shall provide waste tire outreach events within the Contractor's
Sub -Activities #2
jurisdiction.
3. The Contractor shall attend Solid Waste Act and Regulation functions outside of the
Contractor's jurisdiction upon obtaining a travel approval from the CDPHE PM.
4. The Contractor shall obtain approval from the CDPHE PM for all training materials and
handouts prior to presenting or distributing the materials at any waste tire function.
5. The Contractor shall distribute CDPHE approved training materials and handouts at
waste tire events.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The Contractor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall submit all correspondence to the CDPHE PM via email unless
otherwise stated.
3. The CDPHE staff will review and approve or comment on all emails received from the
Contractor within ten (10) business days.
4. The CDPHE PM will identify trainings for the Contractor to attend.
5. All new Contractors shall attend a CDPHE Solid Waste Act and Regulations training
within 60 calendar days after the execution of this agreement.
6. The Contractor shall conduct inspections and technical trainings in accordance with the
Solid Waste Act and Regulations. This information is incorporated and made part of this
contract by reference and is available on the following websites
https://cdphe.colorado.gov/all-regulations/solid-waste-regulations and
https://cdphe.colorado.gov/swregs.
7. The Contractor shall comply with the requirements of CDPHE's waste tires inspection
documents.
8. The Contractor shall use the following CDPHE provided documents as described in the
CDPHE waste tires inspection documents. This information is incorporated and made part
of this contract by reference and is available on the following website
https://cdphe.colorado.gov/wastetires.
a. Requirements for Waste Tire Generators;
b. The Section 10 Waste Tire Regulation Matrix;
c. Waste Tire Certificate of Registration (Form WT -1);
d. Uniform Waste Tire Manifests (Form WT -2);
e. Waste Tire Generator (Form WT -10);
f. Requirements for Waste Tire Haulers;
g. Waste Tire Fee Bulletin;
h. New Tire Fee Form;
i. Waste Tires Brochure; and
j. Waste Tire Inspection Checklist(s).
9. The Contractor shall notify the CDPHE PM of potentially illegal waste tire sites by
submitting the "Illegal Waste Tire Stockpile Identification Form" within five (5) business
days of discovering the site. This form is incorporated and made part of this contract by
reference and is available on the following website https://cdphe.colorado.gov/illegal-
waste-tire-cleanup-grants.
10. Upon request from the Contractor, CDPHE will provide all necessary forms,
documents and training materials to the Contractor for Solid Waste Act and
Regulation functions. If the Contractor creates documents for Solid Waste
Act and Regulation functions, then these documents shall require the review
and approval from the CDPHE PM before distribution.
11. CDPHE will provide technical assistance to the Contractor for waste tire
facilities with enforcement and compliancy problems.
12. The Contractor shall notify the CDPHE PM of the boundaries of the
Contractor's jurisdiction upon the execution of this agreement.
13. The Contractor shall notify the CDPHE PM of agreements with other
jurisdictions to conduct inspections.
14. The Contractor shall notify the CDPHE PM immediately of any changes or
modifications to the Contractor's jurisdiction.
a. The Contractor shall submit the request for modification to the
CDPHE PM within five (5) calendar days of receiving the
request.
b. The CDPHE PM may approve or deny changes to the
Contractor's jurisdiction upon electronic notification to the
Contractor within five (5) calendar days of receiving the request.
Expected Results of
1. This project will increase compliance with the Solid Waste Act and
Activity(s)
Regulations.
2. Potential illegal waste tire sites will be diminished.
1. Data submitted in Progress Reports
Measurement of Expected
2. Completed Waste Tire Checklists
Results
3. Completed Waste Tire Forms, WT -1
4. Completed Waste Tire Forms, WT -2
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Completion Date
1. The Contractor shall submit monthly inspection
progress reports.
No later than the 10th business day of
each month for the previous month s
tasks.
2. The Contractor shall submit completed
inspection checklists.
No later than the 10th business day of
each month for the previous month's
checklists.
Deliverables
No later than the 10th business day of
3. The Contractor shall submit completed
each month for the previous month's
Certificates of Registration (Form WT -1) forms.
forms.
4. The Contractor shall submit the final monthly
No later than five (5) business days
inspection progress reports.
prior to the expiration of this contract.
5. The Contractor shall submit the final completed
No later than five (5) business days
inspection checklists.
prior to the expiration of this contract.
6. The Contractor shall submit the final completed
No later than five (5) business days
Certificates of Registration (Form WT -1) forms
prior to the expiration of this contract.
7. The Contractor shall submit an annual inspection
No later than five (5) business days
progress report.
prior to the expiration of this contract.
8. The Contractor shall submit a final monthly
No later than five (5) business days
inspection report.
prior to the expiration of this contract.
IV. Budget:
The overall maximum budget for this agreement between the HMWMD and the Contractor shall be as follows:
State Fiscal Year 2022 (July 1, 2021 — June 30, 2022):
State Fiscal Year 2022
Budget Category
Cost
Personnel Wages & Fringe Benefits
$5825.00
Travel Costs
$1600.00
Materials/Supplies/Equipment
$304.00
Other Direct Costs
Indirect Costs @a, (14.93%)
$1153.94
Total Budget:
$ 8,882.94
Itemized budget categories include:
Personnel Wages & Fringe Benefits — Personnel hired or employees currently in the Contractor's organization
conducting work under this contract. Fringe benefits include retirement benefits, Federal Insurance Contributions
Act tax, health insurance, documented unemployment insurance premiums, and Medicare payroll taxes.
Travel Costs — Travel expenses inside of the Contractor's jurisdiction: includes lodging, per diem, and mileage rates
in accordance with the Contractor's travel and fiscal rules. Any travel costs outside the Contractor's jurisdiction will
need express, written permission from the CPDHE PM prior to scheduling.
Materials/Supplies/Equipment — Includes inspection equipment, audio visual equipment, purchases related to
education and community outreach activities, handouts, brochures, mailings, stamps, printing, compact discs, flash
drives, etc.
Other Direct Costs — Costs not covered by the categories listed.
Indirect Costs — Include an estimated amount of funding needed for the state fiscal year. CPDHE will reimburse
based on your approved CDPHE negotiated indirect rate and eligible expenses at the time of services.
Any one time cost exceeding $750 in the "Travel Costs", "Materials/Supplies/Equipment", or "Other Direct Costs"
categories shall require the CDPHE PM written approval prior to being included.
Contractor may move funds between budget lines. Contractor must receive express, written permission from the
CDPHE PM prior to moving funds.
V. Additional Provisions:
To receive compensation under the Purchase Order, the Contractor shall submit a signed Monthly
CDPHE Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
http://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and
made part of this SOW by reference. CDPHE will provide technical assistance in accessing and
completing the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be
submitted no later than forty-five (45) calendar days after the end of the billing period for which
services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget.
The Contractor shall submit the invoice along with supporting documents (time sheet, credit card
receipts, etc.) and mail to:
Brian Gaboriau, CDPHE Project Manager
HMWMD-SW-B2
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Or you may scan the completed and signed CDPHE Reimbursement Invoice Form and supporting
documents into an electronic document. Email to: Brian Gaboriau, CDPHE Project Manager,
brian.gaboriau(a,state.co.us. If you have any questions please call Brian Gaboriau at 303-692-2097.
Final billings under the Purchase Order must be received by the State within a reasonable time after the
expiration or termination of the Purchase Order; but in any event no later than forty-five (45) calendar
days from the effective expiration or termination date of the Purchase Order.
Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included on all
invoices as required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements
unless approved in writing by the appropriate federal agency.
VIII. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the CDPHE's Project Manager. Methods used will include review of
documentation reflective of performance to include progress reports, site visits, inspection reports,
electronic data, etc. The Contractor's performance will be evaluated at set intervals and communicated to
the Contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the
contract.
IX. Resolution of Non -Compliance:
The Contractor will be notified in writing within fifteen (15) calendar days of discovery of a compliance
issue. Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the
action(s) must be completed. The action(s) and time line for completion will be documented in writing and
agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the CDPHE's Project Manager and receive approval for a new due date.
The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance
resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order.
X. Attestation:
The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order
to include Statement of Work and Budget.
Steve Moreno, Chair, Board of
Weld County Commissioners
Contractor Name (Print) and Title
Contractor Signature
JUN 16 2021
Date
ATTEST:
Weld
BY:
Deputy
darAdiv .1dio"
the Boar
01002/--/57,3
Contract Form
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH ENVIRONMENT
Entity ID*
_100001926
Contract Name *
CDPHE WASTE TIRE INSPECTIONS PROGRAM FY21 -22
STATEMENT OF WORK
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
4851
Contract Lead*
TGEISER
Contract Lead Email
tgeiser:wco.weld.co.us
Contract Description*
CDPHE FY21 -22 STATEMENT OF WORK FOR WASTE TIRE INSPECTIONS PROGRAM
Contract Description 2
Contract Type* Department
STATEMENT OF WORK HEALTH
Amount*
58,882.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department Email
CM-Healthweldgov.com
Department Head Email
CM-Health-
DeptHeadAweldgov.com
County Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYAWELDG
OV.COM
Requested BOCC Agenda
Date*
06.14x'2021
Parent Contract ID
Requires Board Approval
YES
Department Project #
Due Date
06x'10;2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Grant Deadline Date
If this is a renewal enter previous Contract ID
tf this is part of a MSA enter MSA Contract ID
Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
07, 01 t 2021
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06;'10; 2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06:16,2021
Originator
TGEISER
Contact Type
Review Date*
03 31 2022
Committed Delivery Date
Contact Email
Finance Approver
CHRIS D'OVIDIO
Renewal Date
Expiration Date*
06.3012022
Contact Phone 1
Purchasing Approved Date
Finance Approved Date
06 1012021
Tyler Ref #
AG 061621
Legal Counsel
BOB CHOATE
act Phone 2
Legal Counsel Approved Date
06;'14,2021
Hello