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Home My WebLink About20212855.tiffRESOLUTION RE: APPROVE 2021-2022 GRANT APPLICATION FOR BODY WORN CAMERAS FOR WELD COUNTY DETENTIONS AND COURT DEPUTIES, AND AUTHORIZE SHERIFF'S OFFICE TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2021-2022 Grant Application for Body Worn Cameras for Weld County Detentions and Court Deputies from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, with further terms and conditions being as stated in said grant application, and WHEREAS, after review, the Board deems it advisable to approve said grant application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2021-2022 Grant Application for Body Worn Cameras for Weld County Detentions and Court Deputies from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Sonja Kohlgraf, Sheriff's Office, be, and hereby is, authorized to sign and submit electronically said grant application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of October, A.D., 2021. ATTEST: ditto) ,gp;ok Weld County Clerk to the Board ounty Att•rney Date of signature: Io/1' / -( BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve oreno, Chair cc:So(sK/AG/sK), AcT(GP/co) 03/o3 /2z 2021-2855 SO0042 MkvGC4 l'R44 5791 1. BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2021-2022 BWC OAJJA Grant Application DEPARTMENT: Sheriffs Office DATE: 10/01/2021 PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager Brief descriptionof the problem/issue: The WC Sheriff's Office requests approval to submit the FY 2021-22 Body -Worn Camera grant application, from the Office of Adult and Juvenile Assistance (OAJJA). The Weld County Sheriff's Office would like to apply for $25,695 in funding that was allocated to our agency in a prior process and which will help us to expand the Body Worn Camera program to comply with SB 20-217 and HB21-1250. The allocated funds would be applied to the first year of the BWC contract with Utility which covers an additional 281 BWCs for the Detentions and Court Unit. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize Sonja Kohlgraf, WCSO Budget Manager to submit the application via ZoomGrants • Deny the grant application. This may lead to increased general fund dollars spending to cover additional needed doses for the WCSO operation. • Schedule a work session to discuss further. Recommendation: Approve the OAJJA grant application in the amount of $25,695. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: 2021-2855 1 OA R So O0-1 2 ZC\MGRANTS Email This Preview Save as PDF Print Close Window AA Colorado Division of Criminal Justice Body Worn Cameras Require A Seperate Application from Additional Equipment/Program Requests Body Worn Camera Grant Program Deadline: 10/15/2021 Weld County Government Body -Worn Cameras for Weld County Detentions & Court Deputies Jump to: Organizational Details Questions / Statement of Work Budget Summary Budget Details Documents $ 25,695.00 Requested Project Contact Sonja Kohlgraf skohlgraf(a weldgov.com Tel: 970-400-2872 Additional Contacts dpatch@weldgov.com Organizational Details t� Weld County Government 1950 O Street Greeley, CO 80631-1117 United States Chair to the Weld County Board of Commissioners Steve Moreno BOCC-Contracts aC�.weldgov.com Te I e ph on e970-356-4015 Fax 970-304-6764 Web https://www.weldgov.com/ 1. Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. Weld County Government 2. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street, Greeley CO 80631-9503 3. Are you a Colorado State Agency? (e.g. Colorado Department of Revenue, Colorado Department of Corrections, Colorado Department of Public Safety, etc.) ✓ No r Yes 4. Legal Entity County Enter the County of your legal entity address Weld 5. Entity Type ✓ Governmental Entity r Not for Profit Questions / Statement of Work top Project Duration 1. Project Start Date Please enter 12/01/2021, this may be changed at a later date. 12/01/2021 2. Project End Date Please enter 06/30/2022 06/30/2022 Application Type 3. Please select the best option below: (This response will show or hide subsequent questions) ✓ Body Worn Cameras (FY21-22) Statement of Work 4. Project Summary Provide a concise description of your purchasing activity and include estimated implementation date. The Weld County Sheriffs Office would like to apply these funds to the purchase of an additional 281 Body -Worn Camera from their existing vendor Utility Associates Inc, outfitting the Detentions facility and Court unit. 5. Implementation Plan Describe your plan to implement the body -worn camera program. Include policies and procedures that have been developed regarding body -worn cameras. (Upload documents on the Documents Tab). The Weld County Sheriffs Office (WCSO) currently has an existing Body -Worn Camera (BWC) program for its Patrol Division and this application request seeks to expand the service to the remainder of the agency in order to comply with SB 20-217 and HB 21-1250. WCSO plans to outfit its Detention facility and Court deputies by entering into a contract with the current competitively bid awarded vendor, Utility Associates Inc. The existing vendor has quoted a package for the implementation of 281 additional BWCs at $948,781. This includes the camera, software, hardware and electronic storage space for the footage as well as a warranty and technical maintenance support. The cost of the contract is spread over four years, with the first year's payment at $268,496 and $226,762 each in years 2-4. WCSO would like to use $25,695 towards the payment for the 1st year BWC contract cost of the 281 cameras. WCSO views the BWC as an important tool to improve evidentiary outcomes and at the same time as a training tool for the officers to improve interactions with the citizen. Outfitting the agency with BWCs will enhance transparency and accountability for both, the deputy and the citizen. Comprehensive policies and procedures have been established and implemented to support the program and adhere to the local and State laws . In addition, WCSO has worked with Body Worn Utility to develop training, use and storage procedures related to the BWC footage. Its retention schedule follows the current State archive schedule. WCSO will continue to expand the training provided to its members. The training encompasses monthly, yearly and weekly trainings when appropriate. WCSO works with prosecutors and defense counsel by providing BWC footage as requested. WCSO has current Colorado Criminal Justice Records Act (CCJRA) and Colorado Open Records Act (CORA) policies. Primary Application Contact 6. Application Primary Contact: Name, Phone, email address This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. Sonja Kohlgraf, 970-400-2872, skohlgraf@weldgov.com Project Officials 7. Project Director: Name Enter first, last, title, agency (e.g. Sally Smith, Program Coordinator, ABC Company) Sonja Kohlgraf 8. Project Director: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1950 O St., Greeley CO 80631-9503 9. Project Director: Email Address skohlgraf@weldgov.com 10. Project Director: Phone Number 970-400-2872 11. Financial Officer: Name Enter first, last, title, Agency (e.g. John Doe, Senior Accountant, ABC Accounting Services) Chris D'Ovidio 12. Financial Officer: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O St., Greeley CO 80631-9503 13. Financial Officer: Email Address cdovidio@weldgov.com 14. Financial Officer: Phone Number 970-400-4447 15. Signature Authority: Name Enter first, last, title, agency (e.g. Jane Austen, County Commissioner Chair, ABC Company). Steve Moreno, Weld County Commissioner Chair 16. Signature Authority: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957 1150 O St., Greeley CO 80631-9503 17. Signature Authority: Email Address BOCC-Contracts@weldgov.com 18. Signature Authority: Phone Number 970-400-4200 Geographic Area where Grant Funds will be Utilized 19. Colorado US Congressional District Enter district information that corresponds provided. All other responses designating 04 20. State Senate District (01-35) Enter district information that corresponds provided. All other responses designating 1,13,23 21. State House District (01-65) Enter district information that corresponds provided. All other responses designating 48, 49, 50, 63 22. Colorado Judicial District (01-22) Enter district information that corresponds provided. All other responses designating 19 (01-07) to the Service Area of this project. If Statewide, enter Statewide in the box district should be separated by a comma. to the Service Area of this project. If Statewide, enter Statewide in the box district should be separated by a comma. to the Service Area of this project. If Statewide, enter Statewide in the box district should be separated by a comma. to the Service Area of this project. If Statewide, enter Statewide in the box district should be separated by a comma. 23. Counties Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating counties served should be separated by a comma. Weld County 24. Cities Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating counties served should be separated by a comma. Greeley and all towns in Weld County Budget Summary t� Budget Summary Requested/Awarded Supplies & Operating Equipment Consultants / Contracts Total Budget Details 192 Grant Funds $ 25,695.00 $ 25,695.00 Project Total $ 25,695.00 $ 0.00 $ 0.00 $ 25,695.00 Budget & Budget Narrative Details Amount To Budget Item Item Be Paid By Budget Narrative and Justification Grant Funds SUPPLIES & OPERATING S&O 1 S&O 2 S&O 3 S&O 4 S&O 5 S&O 6 S&O 7 S&O 8 S&O 9 S&O 10 Supplies & Operating Total EQUIPMENT E1 E2 E3 E4 E5 E6 E7 E8 E9 E 10 Equipment Total CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC 1 CC 2 CC 3 Body Worn Camera Package $ 25,695 Total quote from Utility is $948,785.00 to implement a BWC program for 281 additional BWCs. The price/quote is broken out over 3 years and 7 months and includes BWCs , hardware service plus storage. The 1st year's contract fee is $268,497 and this grant funding will cover $25,965 of that, with the remainder covered by $200,000 State funds and by local funds. $ 25,695 $ 0 CC 4 CC 5 CC 6 CC 7 CC 8 CC 9 CC 10 Consultants/Contracts Total Total Documents top $ $ 0 $ 25,695 Documents Requested * Required? Attached Documents * Roster [Required] Most Recent Audit and Management Letter (or ✓ Review if revenues under $300,000) Financial Management Questionnaire ✓ download template Body -Worn Cameras Implementation Plan, and Policies and Procedures Budget Worksheet download template WC BWC Policies & Procedures * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 372344 Become a fan of ZoomGrantsT" on Facebook Problems? Contact us at Questions(a,ZoomGrants.com ©2002-2021 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. L000ut I Browser e/e-itt,-,e2-011—.5029/ Cheryl Hoffman To: Cc: Subject: Sonja, Sonja Kohlgraf Cheryl Hoffman Contract ID 5291 - 2021-2022 BWC OAJJA Grant Application Did you ever submit this application and receive confirmation through ZoomGrants? If so, please forward us proof of that so we can include the proof in commissioner records. Thanks so much! Cheryl L. Hoffman Deputy Clerk to the Board 1150 0 Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weldgov.com 1 o2O01/ - ‘ Cheryl Hoffman From: Sent: To: Subject: ZoomGrants Notices <Notices@zoomgrants.com> Tuesday, October 12, 2021 11:13 AM Sonja Kohlgraf Application Submitted: Body -Worn Cameras for Weld County Detentions & Court Deputies Thank you for submitting your Body Worn Camera grant application. From ZoomGrants: Success! Your application has been submitted! Here is a link to the Print/Preview of your application. You can also save your application as a PDF from tl- https://www.zoomgrants.com/printprop.asp?rfpidu=4E3CE7F7CE184D78B0B51622C1 E46939&propidu=E As a security measure, you must be logged into your account, before clicking on the above link to view yoi Alternatively, you can quickly check the status of your application by clicking https://www.zoomgrants.com/applicationstatus.aspx?g=E3C1 F71623AC4F4A854BBF2FFC2D87E7&p=37 ZoomGrants proudly supports the Grant Professionals Association as an invaluable resource provider to ti P372344 This email was sent from a notification -only email address. Replies to this message will be sent to the person who originated this message. Thank you for using http://www.zoomgrants.com 1 Contract Form New Contract Request Entity Information Entity Name* THE DIVISION OF CRIMINAL JUSTICE Entity ID* '00035241 Contract Name* 2021-2022 OFFICE OF ADULT AND JUVENILE JUSTICE ASSISTANCE BODY WORN CAMERA GRANT APPLICATION Contract Status CTB REVIEW New Entity? Contract ID 5291 Contract Lead* SKOHLGRAF Contract Lead Email skohlgraf@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* APPLICATION TO FUND A PORTION OF THE ADDITIONAL 281 BWCS FOR COURT AND DETENTION Contract Description 2 Contract Type GRANT Amount* $25,695.00 Renewable* NO Automatic Renewal NO Grant YES IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHead@}weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY'@WELDG OV.COM Grant Deadline Date 10;1212021 Requested BOCC Agenda Date* 10/11,2021 Due Date 10/07/2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be induded? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 06`15//'2022 Termination Notice Period Committed Delivery Date Expiration Date* 06/30/2022 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH OH Approved Date 10/06/2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 10/11/2021 Originator SKOHLGRAF Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 10/0612021 Tyler Ref # AG 101121 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 10/07/2021 Hello